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ICKERIN Report Number: CR 04-16
Date: March 29, 2016
From: Marisa Carpino
Director, Culture & Recreation
Subject: Tender for Pool Deck Repairs at Dunbarton Indoor Pool
- Tender No. T-2-2016
- File: A-1440
Recommendation:
1. That Tender No. T-2-2016 submitted by 2SC Contracting Inc. in the amount of
$528,162.00 (HST included) be accepted;
2. That the total gross project cost of$998,677.00 (HST included), including the
amount of the tender and other associated costs, and the total net project cost of
$899,340.00 (net of HST rebate), be approved;
3. That Council authorize the Division Head, Finance & Treasurer to finance the
projects as follows:
a) the sum of$899,000.00, as provided for in the 2016 Civic Complex
Capital Budget be financed by the issue of debentures by the Regional
Municipality of Durham over a period not to exceed 10 years;
b) the balance amount of$340.00 to be funded from property taxes;
c) the annual repayment charges in the amount of approximately
$108,000.00 be included in the annual Current Budget for the City of
Pickering commencing 2016, or such subsequent year in which the
debentures are issued, and continuing thereafter until the debenture
financing is repaid, and any financing cost to be paid out of the Current
Budget;
d) the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions, or take any actions necessary in
order to effect the foregoing;
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
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Report CR 04-16 March 29, 2016
Subject: Tender for Pool Deck Repairs at Dunbarton Indoor.Pool Page 2
Subject: p 9
Executive Summary: The structural concrete slab surrounding the Dunbarton
Indoor Pool (DIP) has deteriorated to the point that concrete has begun to spall from the
underside. A Structural Engineering Consultant, Barry Bryan Associates, was retained
in 2014 to investigate the cause of the deterioration and recommend corrective
measure.
Corrosion of the embedded reinforcement was reported as the cause of the
deterioration. The report recommended removal and replacement of affected concrete
deck as the only viable long term solution. To that end, Tender No. T-2-2016 was
prepared and advertised on the City's website.
The low bid submitted by 2SC Contracting Inc. in the amount of$528,162.00 (HST
included) is recommended for approval. The total gross project cost is estimated to be
$998,677.00 and the total net project cost is estimated at $899,340.00 (net of HST
rebate).
Financial Implications:
1. Tender Amount
Tender No. T-2-2016 $467,400.00
HST (13%) 60,762.00
Total Gross Tender Cost $528,162.00
2. Estimated Project Costing Summary
Tender No. T-2-2016 $467,400.00
Testing & Inspection 20,000.00
Concrete Coring & Designated Substance Report 8,358.00
Consulting Costs 43,000.00
Contingency 345,000.00
Total Cost . $883,785.00
HST (13%) 114,892.00
Total Gross Project Costs $998,677.00
HST Rebate (11.24%) (99,337.00)
Total Net Project Costs $899,340.00
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Report CR 04-16 March 29, 2016
Subject: Tender for Pool Deck Repairs at Dunbarton Indoor Pool Page 3
3. Approved Source of Funds
Dunbarton Indoor Pool
Approved Code Source of Funds Budget Required
5713.1601.6250 Debt— 10 Years $900,000.00 $899,000.00
Property Taxes 340.00
Total Funds $900,000.00 $899,340.00
Project Cost under (over) approved funds by $660.00
There is always an element of financial risk with construction projects that involve either
underground or renovation work that is hidden. The contingency is adjusted upward to
reflect the project risk. Although the scope of concrete deterioration was based on
concrete core sampling, the full extent of deterioration can only be determined by the
engineering consultant during selective demolition of the pool deck.
Discussion:
The Dunbarton Indoor Pool deck consists of a suspended concrete slab located over
the pool mechanical space accessed from the lower level pool filtration room. The
structural concrete slab has deteriorated to the point that concrete has begun to spall
from the underside.
A Structural Engineering Consultant, Barry Bryan Associates, was retained in 2014 to
investigate the cause of the deterioration and recommend corrective measure.
Corrosion of the embedded reinforcement was reported as the cause of the
deterioration. The report recommended removal and replacement of affected concrete
deck as the only viable long term solution.
WSP Canada Inc. were retained to complete a more thorough investigation that
included taking concrete core samples for analysis. After staff's consideration of their
final report, WSP Canada Inc. were instructed to prepare drawings and specification for
the partial removal and replacement of the affected concrete deck structure. In addition,
the entire pool deck tiling system will be replaced with new tile on a new waterproof
membrane to further protect the concrete reinforcement from pool water penetration.
This project was previously approved in the 2015 Capital Budget but, upon completion
of the tendering process, proved to have insufficient funds to complete the full scope of
work. As a result, the Pool Deck Repairs at Dunbarton Indoor Pool Capital project was
re-budgeted and re-tendered in 2016. Bids were received to the tendering call, which
closed on Wednesday, February 10, 2016 for the pool deck repairs at Dunbarton Pool.
A mandatory site visit was held on Wednesday, January 20, 2016 and 7 bidders
attended, of which 4 bidders submitted a bid for this project.
Report CR 04-16 March 29, 2016
Subject: Tender for Pool Deck Repairs at Dunbarton Indoor Pool Page 4
The low bidder, 2SC Contracting Inc., has submitted a copy of the Health & Safety
Policy, the current WSIB Workplace Injury Summary Report and Clearance Certificate,
confirmation of Ministry of Labour Health and Safety Awareness Training for every
worker and supervisor on this project, proof of compliance with amended Confined
Space Entry Regulations (September 30, 2006), along with copies of certification and all
are acceptable to the Coordinator, Human Resources. Certificate of Insurance is
deemed acceptable to Manager, Budgets & Internal Audit. In conjunction with the
foregoing approvals, staff have reviewed the previous work experience of 2SC
Contracting Inc., the references provided and the bonding available on this project and
the bid is deemed acceptable.
Upon careful examination of all tenders and relevant documents received, the Culture &
Recreation Department recommends the acceptance of the low bid submitted by 2SC
Contracting Inc. for Tender T-2-2016 in the amount of$528,162.00 (HST included) and
that the total net project cost of $899,340.00 be approved.
Attachments:
1. Location Map.
2. Supply & Services Memorandum dated February 12, 2016.
3. Being a by-law to authorize the Pool Deck Repairs at Dunbarton Indoor Pool
project and the issuance of debentures in the amount of$899,000.00.
Prepared By: Approved/Endorsed By:
Brian . i ield Marisa Carpino
Manager, Facilities Operations. Director, Culture & Recreation
(IN 41.4
Vince Plouffe Stan Karwowski
Supe isor, Facilities Operations Division Head, Finance & Treasurer
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Vera A. elgemacher
C.P.P., CPPO, CPPB, C.P.M., CMM III
Manager, Supply & Services
Report CR 04-16 March 29, 2016
Subject: Tender for Pool Deck Repairs at Dunbarton Indoor Pool Page 5
MM:mc
Recommended for the consideration
of Pickering City Council
rit46141) t6, 1O16
Tony Prevedel, P.Eng.
Chief Administrative Officer
ATTACHMENT# I TO REPORT#f____ 'c '4— k L
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ENGINEERING&PUBLIC ATTACHMENT FOR CULTURE &
WORKS DEPARTMENT
CAPITAL PROJECTS& RECREATION REPORT CR 04-16
INFRASTRUCTURE Tender T-2-2016 Pool Deck Repairs At Dunbarton rrilmit.1*.- 1 "—
SCALE DAIL
N.T.S March/2016 Indoor Pool wcaarAloc
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ATTACHMENT#_.,Z TO REPORT#! ()Li - 1(0
City 00
• PICKERING Memo
To: Marisa Carpino February 12, 2016
Director, Culture & Recreation • --
�JL"fUC &RECREATION D VISION.
From: Vera A'. Felgemacher E` `v`D ,p--�(Z ''
Manager, Supply & Services ``- r. j' ------�
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Copy: Manager, Facilities Operations -
Supervisor, Supply & Services
Supervisor, Facilities Operations "'''
l_k-UMAN RESOLNCES
' ; c �P�i:ef:rn LEGAL . .
Subject: Tender No T-2-2016 G, OFFICE SUSTAIN
Tender for Pool Deck Repairs at Dunbarton Indoor Pool.r. ;: ,':�_ PLAN DEV •
Closing: Wednesday, February 10, 2016 - 2:00pm
File: F-5400-001
Tender No. T-2-2016 was advertised on the City's website on December 24, 2015. A V
mandatory site visit was held on January 20, 2016. Seven companies attended of which 4
have submitted a bid for this project.
A copy of the Record of Tenders Opened and Checked used at the public tender opening is
attached. Tenders shall be irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 13.03 (r) provides checking tendered unit prices
and extensions unit prices shall govern and extensions will be corrected accordingly, which has
been completed below.
All deposits other than the low three bidders may be returned to the applicable bidders as provided
for by Purchasing Procedure No. PUR 010-001, Item 13.03(w). Three (3) bids have been retained
for review at this time and are attached.
Summary
. Harmonized Sales Tax Included
Bidder Total Tendered Amount After Calculation Check
2SC Contracting Inc. $528,162.00 $528,162.00
Acapulco Pools Ltd. $638,483.90 $638,483.90
B.A. Construction & Restoration.Inc. $780,604.00 $780,604.00
Lisgar Construction Company $905,921.00 $905,921.00
Pursuant to Information to Bidders Item 27 and Tendering Specifications Item 20, the following
documentation will be requested of the low bidder for your review during the evaluation stage
of this tender call. Please advise if we are to proceed with collecting the following
documentation:
(a) A copy of the Health and Safety Policy to be used on this project;
(b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety &
Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of
the current CAD 7, NEER, or MAP reports may be submitted);
(c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance
Board;
(d) Copies of Ontario Ministry of Labour, Health and Safety Awareness Training certificates
for every worker and supervisor who will be working on this project;
(e) Proof of compliance with amended Confined Space Entry Regulations (September 30,
2006). Copies of certified Training and Procedures to be used on this project;
(f) A list of employees trained in the confined space entry procedure who will be working on
this project;
(g) The City's certificate of insurance or approved alternative form shall be completed by
the Bidder's agent, broker or insurer;and
(h) Waste Management Plan.
A budget of$900,000.00 was provided to Supply & Services for this procurement.
In accordance with Purchasing Policy Item 06.04, the authority for the dollar limit as set out
below excludes HST.
As such, in accordance with Purchasing Policy Item 06.12, where the compliant quotation or
tender meeting specifications and offering best value to the City is acceptable or where the
highest scoring proposal is recommended and the estimated total purchase price is:
(c) Over $250,000, the Manager may approve the award, subject to the approval of the
Director, Treasurer, CAO and Council.
Please include the following items in your report:
1. if Items (a) through (f) noted above are acceptable to the Co-ordinator, Health & Safety or
designate;
2. if Item (g) is acceptable to the Manager, Budgets & Internal Audit;
3. if the list of subcontractors is acceptable;
4. if Item (h) is acceptable to Culture & Recreation;
5. any past work experience with the low bidder 2SC Contracting Inc. including work location;
6. without past work experience, if reference information is acceptable;
7. the appropriate account number(s) to which this work is to be charged;
8. the budget amount(s) assigned thereto;
9. Treasurer's confirmation of funding;
10. related departmental approvals; and
11. related comments specific to the project.
February 12, 2016
Tender No. T-2-2016 Page 2
Pool Deck Repairs at Dunbarton Indoor Pool
After receiving Council's approval, an approved "on-line" requisition will be required to proceed.
Enquiries can be directed to the City's website for the unofficial bid results as read out at the
public tender opening or to Supply & Services. Bidders will be advised of the outcome in due
course.
If y u require further information, please feel free to contact me or a member of Supply &
Se ; ices.
VAF/rr
Attachments
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February 12, 2016
Tender No. 1-2-2016 Page 3
Pool Deck Repairs at Dunbarton Indoor Pool
ATTACHMENT# TO REPORT#
The Corporation of the City of Pickering
By-law No.
Being a by-law to authorize the Pool Deck
Repairs at Dunbarton Indoor Pool project in
the City of Pickering and the issuance of
debentures in the amount of $899,000.00.
Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a lower-tier
municipality may pass by-laws respecting matters within the spheres of jurisdiction
described in that Section; and,
Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a
municipality may incur a debt for municipal purposes, whether by borrowing money or in
any other way; and,
Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a
lower-tier municipality in a regional municipality does not have the power to issue
debentures; and,
Whereas The Regional Municipality of Durham has the sole authority to issue
debentures for the purposes of its lower-tier municipalities including The Corporation of
the City of Pickering (the "City"); and,
Whereas the Council of the City wishes to proceed with debenture financing for the Pool
Deck Repairs at Dunbarton Indoor Pool project; and
Whereas before authorizing the construction in respect of the Pool Deck Repairs at
Dunbarton Indoor Pool project, the Council of the City had the Treasurer update the
City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount
payable in respect of such project and determined that such annual amount would not
cause the City to exceed the updated limit and therefore, Ontario Municipal Board
approval is not required as per Section 401 of the Municipal Act, 2001, as amended,
and the regulations made thereunder;
And whereas after determining that Ontario Municipal Board approval is not required,
the Council of the City approved report CR 04-16 on the date hereof and awarded
Tender No. T-2-2016 for the Pool Deck Repairs at Dunbarton Indoor Pool project;
BY-LAW NO Page 2
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. That the City proceed with the project referred to as "Pool Deck Repairs at
Dunbarton Indoor Pool";
2. That the estimated costs of the project in the amount of$899,340.00 be financed as
follows:
a) That the sum of$899,000.00 be financed by the issue of debentures by The
Regional Municipality of Durham over a period not to exceed ten years;
b) That the sum of$340.00 be funded from property taxes;
3. That the funds to repay the principal and interest of the debentures be provided for
in the annual Current Budget for the City commencing in 2016 or such subsequent
year in which the debentures are issued and continuing thereafter until the
debenture financing is repaid.
By-law passed this 29th day of March, 2016
David Ryan, Mayor
Debbie Shields, City Clerk
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