HomeMy WebLinkAboutFebruary 16, 2016 For information related to accessibility requirements please contact Linda Roberts
Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: lroberts@pickering.ca
Council Agenda
Tuesday, February 16, 2016
Council Chambers
7:00 pm
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XII) Other Business
XIII) Confirmation By-law
XIV) Adjournment
Delegations
1. Brian McGee, Senior Vice President,
Pickering Nuclear Generation Station
Re: Pickering Nuclear Update
2. Susan McGovern
February 16, 2016
Vice President of External Relations and Advancement
University of Ontario Institute of Technology
Re: Update on UOIT
3. Randy Cheeseman
Re: City of Pickering and 14 Estates
Development Agreement -Barclay Fieldstone Estates
4. Inspector Jeff Friend, West Division
Durham Region Police Service
Re: Update on W.est Division Priorities and Community Safety Plan
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February 16, 2016
Committee Reports
a) Report EC 2016-02 of the Executive Committee Executive Pages
1. Director, Culture & Recreation, Report CR 01-16
Renaming of the Claremont Community Centre
-Notice of Motion
1-7
2.
3.
Recommendation
1 . That Council accept the request to rename the Claremont Community
Centre to Dr. Nelson F. Tomlinson Community Centre; and
2. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this report.
Director, Engineering & Public Works, Report ENG 03-16
Proposed School Stopping Restrictions-Various Locations
Recommendation
8-15
1. That the attached draft by-law be enacted to amend Schedule "1" and
Schedule "2" to By-law 6604/05 to provide for the regulation of stopping
and parking on highways or parts of highways under the jurisdiction of The
Corporation of the City o.f Pickering, specifically to address proposed on-
street stopping restrictions on sections of Glengrove Road and Glenanna
Road; and
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Director, Engineering & Public Works, Report ENG 04-16
Durham District School Board -Maple Ridge Public School
-Lease Extension Agreement
Recommendation
16-31
1 . That the Mayor and City Clerk be authorized to execute a lease extension
agreement with the Durham District School Board, for an additional period
of twenty years, commencing July 31, 2015, and ending July 30, 2035,
that is in a form satisfactory to the Director, Corporate Services & City
Solicitor, to accommodate parking requirements for Maple Ridge Public
School; and
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4.
5.
1 6
2. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
Director, Corporate Services & City Solicitor, Report LEG 02-16
Pre-Servicing Agreements
Recommendation
32-47
1. That the form of Pre-Servicing Agreement included as Attachment 1,
subject to site-specific and/or minor revisions approved by the Director,
Corporate Services & City Solicitor, be approved for use in connection
with plans of subdivision which have received draft plan approval pursuant
to the Planning Act (Ontario);
2. That the Director, Engineering & Public Works and the Director, City
Development be granted the authority to determine which City works and
improvements can be constructed pursuant to a Pre-Servicing Agreement,
subject to all applicable conditions of draft plan approval; and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in this Report.
Director, City Development Report PLN 02-16
Pickering Nuclear Generating Station
Status of Activities
Recommendation
48-58
1. That Report PLN 02-16 of the Director, City Development regarding the
status of activities at the Pickering Nuclear Generating Station be received
for information;
2. That staff report to Council at strategic milestones during the extended
operations and retirement of the Pickering Nuclear Generating Station;
3. That Council receive the Economic and Financial Impact of the Retirement
of Pickering Nuclear Generating Station Report prepared by HDR
Corporation and dated June 4, 2015; and
4. That a copy of Report PLN 02-16 be forwarded to the Region of Durham,
the Ministry of Energy, Ontario Power Generation, and Hydro One.
February 16, 2016
New and Unfinished Business Pages
1. Director, Culture & Recreation, Report CR 02-16
Pre-2016 Capital Budget Approval-Additional Costs for
Tender T-16-2015
-Central Tower Repairs and Crest Replacement
Recommendation
18-21
1. That Report CR 02-16 of the Director, Culture & Recreation regarding
additional costs forT ender No. T -16-2015 for Central Tower Repairs and
Crest Replacement at the Civic Complex be received;
2. That additional costs in the amount of $100,000.00 (net of HST rebate)
over the original tender amount for T-16-2015 for Central Tower Repairs
and Crest Replacement at the Civic Complex resulting in a revised tender
amount of $374,662.00 (net of HST rebate) be approved;
3. That Council grant pre-2016 Capital Budget approval and authorize the
Division Head, Finance & Treasurer to fund the sum of $100,000.00 by a
transfer from the Rate Stabilization Reserve; and
4. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
17
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CR 02-2016 February 16, 2016
Subject: 2016 Pre-Budget Approval Page 2
Financial Implications: The following is a breakdown of the project costs related to.
ttie Central Tower Repairs and Crest Replacement (Tender T-16-2015), as reported in
Report CR 11-15, as well as actual costs incurred and estimated to be required for
completion, thereby indicating the total additional funds that are required.
1. A roved Cost as per CR 11-15
Tender No. T-16-2015
Associated Costs
Consulting Costs
Contingency ·
Sub-Total Costs
HST (13%)
Total Gross Tender Cost
HST Rebate (11.24%)
Total Net Project Costs
2. Actual and Additional Costs
Tender Amount (including Change Orders to date)
Consulting Costs
Remaining Contingency (excluding taxes)
Sub-Total
Additional Costs
MJK Proposal
MJK Proposal-East Elevation (subject to existing conditions)
Additional Consulting Costs
Additional Contingency
Total Project Costs (excluding taxes)
HST (13%)
Total Gross Tender Cost
HST Rebate (11.24%)
Total Net Project Costs
Approved Funds as indicated in CR 11-15
Additional Funds Required
CORP0227-07/01 revised
$212,187.00
29,000.00
28,724.00
$269,911.00
35,089.00
$305,000.00
(30,338.00)
$27 4,662.00
$ 235,870.00
29,000.00
5,041.00
$ 269,911.00
48,703.00
25,019.00
8,000.00
16,548.00
$ 368.181.00
47,865.00
$416,046.00
(41 ,384.00)
$ 37 4,662.00
($274,662.00}
$ 100,000.00
CR 02-2016 February 16, 2016
Subject: 2016 Pre-Budget Approval Page 3
Discussion: Initial stages of the crest replacement work included in T-16-2015 required
removal of the pre-cast concrete crests on the east and west faces of the central tower
block at the Pickering Civic Complex, proceeding with one face at a time to facilitate
ongoing programming and events scheduled around the facility. Scaffolding was
engineered and erected on the west side first, and the existing crest broken into pieces
us'ing hand tools. Whole removal of the pre-cast slabs was not feasible without
extensive additional removal of the surrounding masonry.
The project calls for replacement of the existing stamped, pre-cast concrete slabs
bearing the old crests with new pre-cast stone veneer to match the existing orange-
coloured stone cladding present on the surrounding building faces and throughout most
of the building exterior. The new stainless steel, LED-backlit crests, were to be secured
to the building by cutting into the concrete block backup walls located behind the pre-
cast slabs, slotting in three steel columns with outriggers. The new crests will be
anchored to pins passing through the veneer block at locations corresponding with
these outriggers to preserve the current appearance of the building.
Upon removing the pre-cast slabs on the west elevation of the tower, it was discovered
that the concrete block backup shown on the original building drawings was never
installed. Instead, the cavity behind the slab was filled with several layers of steel stud
framing, insulation and gypsum board sheathing, which lack the required structural
capacity to support the new stone veneer. The interior face of the tower wall at this
.location is obstructed by floor-to-ceiling height ductwork, preventing any verification of
the wall assembly.
Most of the previously approved project contingency :was expended investigating
available alternate structural support, requiring an increase to the height of the existing
scaffold, incurring additional labour, engineering and equipment rental costs, and
removal of some additional veneer block above the extent of the previous pre-cast
crest.
A solution has been devised where the gypsum board assemblies will be removed, the
three support columns installed, as per the original design, and concrete block infill
provided, allowing the project to proceed as intended. Costs have been obtained from
MJK Construction Inc., including allowances for duplication of the corrective measures,
should similar conditions be found behind the east-facing crest. Total project costs will
exceed the value approved by Council in Report CR 11-15.
Funding has been identified in the 2016 Capital Budget for the additional costs required
to complete the project, but work on site remains at a standstill until it can be made
available. Therefore, staff is recommending that Council provide pre-budget approval
for additional funding in the amount of $100,000.00 from the Rate Stabilization Reserve
Fund in order to cover the additional project costs.
CORP0227-07/01 revised
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By-laws
7468/16
7469/16
February 16, 2016
Being a by-law to amend By-law 6604/05 providing for the
regulating of traffic and parking, standing and stopping on
highways or parts of highways under the jurisdiction of the City of
Pickering and on private and municipal property. [Refer to
Executive Committee agenda pages 13-15]
Being a by-law to establish Block 38, Plan 40M-2552 as public
highway. (By-law attached)
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The Corporation of the City of Pickering
By-law No.
Being a by-law to establish Block 38, Plan
40M-2552 as public highway.
Whereas The Corporation of the City of Pickering is the owner of Block 38, Plan
40M-2552 arid wishes to establish it as public highway.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. Block 38, Plan 40M-2552 is hereby established as public highway (Wingarden
Crescent).
By-law passed this 16thday of February, 2016.
David Ryan, Mayor
Debbie Shields, City Clerk
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