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Home My WebLink AboutDecember 14, 2015Council_Neeting Minutes Monday, December 14, 2015 7:00 PM - Council Chambers Present: Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson B. McLean D. Pickles Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development S. Karwowski - Division Head, Finance & Treasurer D. Shields - City Clerk L. Harker - Deputy Clerk (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #112/15 Moved by Councillor Johnson Seconded by Councillor Cumming Council Meeting Minutes, November 16, 2015 Executive Committee Minutes, December 7, 2015 Planning & Development Committee Minutes, December 7, 2015 Carried 1 Council Meeting Minutes Monday, December 14, 2015 7:00 PM - Council Chambers (IV) Delegations Tom Shea Blue Dot Movement Re: Corr.24-15 Citizen's Right to a Healthy Environment Tom Shea, Blue Dot Movement, appeared before Council to provide a brief introduction to the Blue Dot Movement. Tom introduced Chris Riddell, who provided a power point presentation. Mr. Riddell provided an overview of Blue Dot's national goals, which include having municipalities across Ontario issue declarations that support their citizens' right to a healthy environment, to have provinces include the right to a healthy environment in an Environmental Bill of Rights, and finally to request an amendment to the Canadian Charter of Rights and Freedoms to include citizens' rights to a healthy environment. Mr. Riddell requested that the City issue a municipal declaration as a commitment to principles that will protect, fulfill, and promote the right to a healthy environment, which aligns with Sustainable Placemaking, one of the City's 5 Corporate Priorities. 2. Gail Lawlor SoRo Good Neighbours Re: Corr.22-15 South Rosebank Neighbourhood Watch Gail Lawlor, SoRo Good Neighbours, appeared before Council to thank the City for their support in the implementation of the South Rosebank Neighbourhood Watch program. Ms. Lawlor noted that this was the largest Neighbourhood Watch program, and that the neighbourhood got involved through the Sustainable Neighbourhoods Program. (V) Correspondence Corr. 22-15 Morgen Dobson Regional Neighbourhood Watch Coordinator Durham Regional Police Services 605 Rossland Road East Whitby, ON L1 N OB8 Moved by Councillor Ashe Seconded by Councillor Johnson Resolution #113/15 2 Council Meeting Minutes Monday, December 14, 2015 7:00 PM - Council Chambers That Corr. 22-15 received from Morgen Dobson, Regional Neighbourhood Watch Coordinator, seeking Council endorsement of a new Community Neighbourhood Watch and the installation of signage for the South Rosebank community, be endorsed. 2. Corr.23-15 Gary McNamara, President Suzanne Roy, President Association of Municipalities of Ontario Resolution #114/15 Moved by Councillor Pickles Seconded by Councillor Johnson Carried That Corr. 23-15 received from Gary McNamara and Suzanne Roy of the Association of Municipalities of Ontario seeking a partnership with the City of Pickering in the Intergovernmental Partnership for Climate Action, be endorsed. 3. Corr:24-15 Tom Newman The Blue Dot Movement Resolution #115/15 Moved by Councillor Pickles Seconded by Councillor Johnson Carried That Corr. 24-15 received from the Blue Dot Movement seeking Council support of a municipal declaration for its citizen's right to a healthy environment, be referred back to staff. Carried 4. Corr.25-15 Carrie -Anne Atkins Manager, Corporate Relations and Communications (Acting) Pickering Nuclear 3 V�_ W,�8:.j (VI) Ontario Power Generation Moved by Councillor Ashe Seconded by Councillor McLean Council Meeting Minutes Monday, December 14, 2015 7:00 PM - Council Chambers Resolution #116/15 That Corr. 25-15 received from Carrie -Anne Atkins, Manager, Corporate Relations and Communications (Acting) Pickering Nuclear providing the key findings from the Conference Board of Canada regarding the economic impact on Ontario's economy from the Darlington Refurbishment, be received for information. Carried Committee Reports Executive Committee Reports Director, Culture & Recreation, Report CR 13-15 Request for Proposal No. RFP-13-2015 -Integrated Heat Recovery and Refrigeration System Upgrade Project at The Pickering Recreation Complex Council Decision That Proposal No. RFP-13-2015 submitted by Cimco Refrigeration in the amount of $1,549,311.36 (HST included) be accepted; 2. That the total gross project cost of $1,735,761.00 (HST included), including the amount of the proposal and other associated costs, and the total net project cost of $1,563,107.00 (net of HST rebate), be approved; 3. That Council authorize the Division Head, Finance & Treasurer to finance the net project cost of $1,563,107.00 as follows: a) The sum of $210,000.00 as provided for in the 2014 Capital Budget Recreation Complex Core — Domestic Hot Water Tank be increased to $256,200.00, to be funded by a transfer from the Federal Gas Tax Reserve Fund; b) The sum of $360,000.00 as provided for in the 2014 Capital Budget Recreation Complex Pool — Dehumidification Units be increased to $439,200.00, to be funded by a transfer from the Federal Gas Tax Reserve Fund; 0 C--itq 00 Council Meeting Minutes .. Monday, December 14, 2015 7:00 PM - Council Chambers c) The sum of $60,000.00 as provided for in the 2014 Capital Budget Recreation Complex Pool — Axial High Speed Flow Fan, to be funded by a transfer from the Recreation Complex Pool Surcharge Fund; d) The sum of $200,000.00 as provided for in the 2015 Capital Budget Recreation Complex Core — Domestic Hot Water Heat Recovery Units be increased to $243,979.00, to be funded by a transfer from the Federal Gas Tax Reserve Fund; e) The sum of $520,000.00 as provided for in the 2015 Capital Budget Recreation Complex Arenas — Refrigeration Integration Upgrade and Ice Controller System, to be funded by a transfer from the Rate Stabilization Reserve; f) The additional sum of $13,200.00 for the Recreation Complex Pool — Axial High Speed Flow Fan be funded from property taxes by re -directing funds from the 2015 Capital Budget Recreation Complex Core — Golf Simulator Project; g) The additional provision of $30,528.00 for contingency to be funded by a transfer from the Reserve for Sustainable Initiatives; and 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 2. Director, Culture & Recreation,- Report CR 24-15 Office Space -Lease Agreement Council Decision 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement allowing the City of Pickering to lease office space from Emix Ltd. for a five year and six month term, effective January 1, 2016 to. June 30, 2021 with an option to renew for an additional two five year terms, in the form included as Attachment 1, subject to such revisions as are acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 3. . Director, Culture & Recreation, Report CR 25-15 Reciprocal Use of Facilities Agreement 5 Council Meeting Minutes Monday, December 14, 2015 7:00 PM - Council Chambers -Durham Catholic District School Board Council Decision That the Mayor and Clerk be authorized to execute a Reciprocal Use of Facilities Agreement pursuant to which the Durham Catholic District School Board will have use of City owned parks listed in Schedule A and the City of Pickering will have use of Board owned schools and school fields listed in Schedule B from January 1, 2016 to December 31, 2025, in the form included as Attachment 1, subject to such revisions as are acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Director, Engineering & Public Works, Report ENG 21-15 . Request for Proposal No. RFP-16-2015 Rotary Frenchman's Bay West Park -Preparation of Detailed Drawings for Master Plan Implementation Council Decision That Proposal No. RFP-16-2015 as submitted by The MBTW Group, to prepare detailed drawings for master plan implementation for Rotary Frenchman's Bay West Park in the amount of $210,487.93 (HST included) be accepted; 2. That the total gross project cost of $231,537.00 (HST included), including the proposal amount and other associated costs, and the total net project cost of $208,506.00 (net of HST rebate) be approved; 3. That Council authorizes the Division Head, Finance & Treasurer to finance the net project cost in the amount of $208,506.00 as follows: a) the sum of $180,000.00 as provided for in the 2015 Parks Capital Budget be increased to $200,000.00 and be financed by the issue of an internal loan over a period not to exceed five years; b) the balance of $8,506.00 to be funded from property taxes; c) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and IX 5. A 7 Council Meeting Minutes Monday, December 14, 2015 7:00 PM - Council Chambers 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Director, Corporate Services & City Solicitor, Report FIN 29-15 Section 357/358 of the Municipal Act — Adjustment to Taxes Council Decision 1. That the write-off of taxes as provided for under Sections 357/358 of the Municipal Act, 2001 be approved; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. -Director, Corporate Services & City Solicitor, Report FIN 30-15 2016 Interim Spending Authority Council Decision 1. That the 2016 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2016 Current Budget by Council; and 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Director, Corporate Services & City Solicitor, Report FIN 31-15 2016 Temporary Borrowing By-law Council Decision That the temporary borrowing limit of $42,000,000 be established to meet 2016 current expenditures pending receipt of taxes and other revenues for the period January 1, 2016 to September 30, 2016 inclusive, and $20,000,000 thereafter until December 31, 2016; 2. That the temporary borrowing limit for capital purposes for 2016 be established at $25,000,000; 3. That the attached draft by-law providing for the temporary borrowing of monies be enacted; and 4. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 7 Council Meeting Minutes Monday, December 14, 2015 7:00 PM - Council Chambers 8. Director, Engineering & Public Works, Report PW 04-15 Request for Additional Funding for the purchase of a One Ton Truck -Standard Cab and Everest "LSD" Side Dump Spreader Council Decision That Report PW 04-15 of the Director, Engineering & Public Works regarding a request for additional funding for the purchase of a New Latest Model Year, One Ton Truck with Standard Cab and Everest "LSD" Side Dump Spreader as approved by Council per Resolution 89/15 be received; 2. That the recommendation submitted by Maclver Dodge Jeep Ltd. to increase the Gross Vehicle Weight Rating (GVWR) of this vehicle from 14,000 Ibs to 19,500 Ibs and add a Snow Plow Prep Package at an additional cost of $7,335.00 (HST extra) be accepted; 3. That the total gross project cost of $103,875.00 (HST included) and the total net project cost of $93,543.00, (net of HST rebate) be approved; 4. That the Division Head, Finance & Treasurer be authorized to finance the total net project cost as approved in the 2015 Parks Capital Budget in the amount of $85,000.00 be increased to $93,543.00 by a transfer from the Vehicle Replacement Reserve; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Resolution #117/15 Moved by Councillor Johnson Seconded by Councillor Cumming That Report 2015-12 of the Executive Committee meeting held on December 7, 2015, be adopted. Carried Planning & Development Reports 1. Director, City Development, Report PLN 16-15 Zoning By-law Amendment Application A 3/15 Draft Plan of Subdivision Application SP-2015-02 Draft Plan of Condominium Application CP-2015-01 1144317 Ontario Limited Plan 1051, RCP Lot 126, 40R-23692 Part 1 3 Council Meeting Minutes Monday, December 14, 2015 7:00 PM - Council Chambers (1741 Fairport Road) Council Decision 1. That Draft Plan of Subdivision Application SP-2015-02, submitted by 1144317 Ontario Limited, on lands being Plan 1051, RCP Lot 126, 40R-23692 Part 1, to establish a single development block to facilitate a common element condominium consisting of 9 lots for detached dwellings, as shown on Attachment #3 to Report PLN 16-15, and the implementing conditions of approval, as set out in Appendix I, be endorsed; and 2. That Zoning By-law Amendment Application A 3/15, submitted by 1144317 Ontario Limited, to implement Draft Plan of Subdivision SP-2015-02, on lands being Plan 1051, RCP Lot 126, 40R-23692 Part 1, be endorsed with the provisions contained in Appendix II to Report PLN 16-15, and that staff be authorized to finalize and forward the implementing Zoning By-law Amendment to Council for enactment. Resolution #118/15 Moved by Councillor Johnson Seconded by Councillor Cumming That Report 2015-11 of the Planning & Development Committee meeting held on December 7, 2015, be adopted. Carried (VII) By-laws 7457/15 Being a by-law to exempt Lots 26, 27, 34, 35, 36, 77, 125, Blocks 169, 170, 171, 172, 181, 182, 183 and 184, Plan 40M-2495, from the Part lot control provisions of the Planning Act. 7458/15 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the City of Pickering for the year 2016. 7459/15 Being a by-law to provide for advance votes to be held prior to the 2016 By- election Voting Day. 7460/15 Being a by-law to provide for early voting and reduced hours of voting in institutions and retirement homes located in Ward 1 on advance voting days. 9 kly�� Council Meeting Minutes Monday, December 14, 2015 7:00 PM - Council Chambers 7461 /15 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Plan 1051, RCP Lot 126, Plan 40R-23692 .Part 1. (A 3/15) Resolution #119/15 Moved by Councillor Cumming Seconded by Councillor Johnson That By-law Nos. 7457/15 through 7461/15, be approved. Carried (Vill) Confidential Matters In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. An In Camera meeting of. Council has been scheduled in accordance with the provisions of the Municipal Act and Procedural By-law 7212/12, in that the matters to be discussed relate to personal matters about an identifiable individual and for the purpose of educating Members of Council on a matter. a) Veridian Update — Educational Session General discussion ensued. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes]. b) City of Pickering Appointments Applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and personal information was used solely for the purpose of assessing the applicant's qualifications for appointment to one of the City's Advisory Committees. Resolution #120/15 Moved by Councillor Cumming Seconded by Councillor McLean That the recommendations considered at the Closed Meeting of Council confirming appointments to Advisory Boards and Committee be approved as follows: iL Mrs IWO (IX) Cultural Advisory Committee Council Meeting Minutes Monday, December 14, 2015 7:00 PM - Council Chambers That the following persons be appointed to the Cultural Advisory Committee for a term to expire on November 30, 2018: Charlene Hunt Sunjay Mathuria Sumaira Munir Aline L.M. Revoy Heritage Pickering Advisory Committee That Debbie Hazlett be appointed to the Heritage Pickering Advisory Committee for a term to expire on November 30, 2018. Pickering Library Board That Sarah Sheehy be appointed to the Pickering Library Board for a term to expire on November 30, 2018. Carried Other Business 1. Councillor McLean requested, that staff look into the number of trucks parked on Fairport Road and noted that residents were concerned about the road conditions. 2. Councillor Pickles requested that staff look into water quality issues in Greenwood. 3. Councillor Pickles gave notice that he would be bringing forward a Notice of Motion regarding Canada Post distribution routes in Pickering to better improve coordination of postal delivery. 4. 2015 Dividend Funds — Veridian Resolution #121/15 Moved by Councillor McLean Seconded by Councillor Cumming That the rules of procedure be suspended in order to bring forward an item of business related to the 2015 dividend funds from Veridian. Carried on a 2/3 Majority Vote 11 Council Meeting Minutes .Monday, December 14, 2015 7:00 PM - Council Chambers Resolution #122/15 Moved by Councillor McLean Seconded by Councillor Cumming That the $307,500 in dividends from Veridian for 2015 be directed to the Roads & Bridges Reserve Fund. Carried (X) Confirmation By-law By-law Number #7462/15 Councillor Ashe, seconded by Councillor Pickles, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of December 14, 2015. (XI) Adjournment Moved by Councillor Ashe Seconded by Councillor Pickles Carried That.the meeting be adjourned at 7:45 pm. Carried Dated this 14th day of December, 2015. Mayor n IJ IVI'i" Debbie Shields City Clerk 12