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HomeMy WebLinkAboutNovember 2, 2015 - Special MeetingSpecial Council Meeting Minutes Monday, November 2, 2015' 7:00 pm Council Chambers Present: Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson. B. McLean D. Pickles Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor D. Shields - City Clerk (1) Disclosure of Interest No disclosures of interest were noted. (II) Delegations Peter Rodrigues Re: Vacancy on Pickering Council Peter Rodrigues appeared before Council and noted his concerns with an appointment to the vacant Regional Councillor, Ward 1 seat. He felt that the position should be filled by a by-election, stating there was no justification for an appointment. He stated there should be criteria in place for appointments, such as soliciting applications. He stated that comparisons with other municipalities showed that by-elections had been done during this same time of year. (III) Matters for Consideration Director, Corporate Services & City Solicitor, Report CLK 06-15 Re: Method of Filling Vacancy Resolution #99/15 Moved by Councillor McLean Seconded by Councillor Pickles 1 . Special Council Meeting Minutes Monday, November 2, 2015 7:00 pm Council Chambers Recommendation: 1. That pursuant to Section 262(1) of the Municipal Act, 2001, the Council of the Corporation of the City of Pickering declared the office of Regional Councillor, Ward 1 as vacant at a meeting of Council held on October 26, 2015; 2. That Council fill the vacant seat of the office of Regional Councillor, Ward 1 by appointing Kevin Ashe, City Councillor, Ward 1 to the office of Regional Councillor, Ward 1; 3. That a by-law to appoint Kevin Ashe to fill the vacancy in the office of Regional Councillor, Ward 1, be enacted; 4. That Council nominate Kevin Ashe to the Toronto and Region Conservation Authority to represent the City of Pickering and the City Clerk notify the Region.of Durham of the nomination; 5. That Council fill the vacant seat of the City Councillor, Ward 1 by by-election; 6. That a by-law to require a by-election to fill the vacancy in the office of City Councillor, Ward 1 be brought forward at the next meeting of Council to be held on November 16, 2015; and 7. That the City Clerk be given authority to give effect thereto. Carried Later in the Meeting Mayor Ryan asked Councillor Ashe if he accepted the nomination. Councillor Ashe confirmed his acceptance. . Councillor Ashe noted that he had a conflict of interest regarding the motion to appoint him to the vacant seat of Regional Councillor, Ward 1 and stated that he would not take part in the discussion or vote on the matter. A discussion period ensued regarding the pros and cons as well as the timing of a by-election. The cost effectiveness of doing an appointment was discussed, as it was felt that Councillor Ashe's experience and qualifications for the Regional Councillor, Ward 1 position warranted the appointment, and would also avoid the cost of potentially holding two by-elections. 2 QN °o � Special Council Meeting Minutes Monday, November 2, 2015 7:00 pm Council Chambers r Resolution #100/15 Moved by Councillor Johnson Seconded by Councillor McLean That the motion be divided and that recommendations 1, 2, 3 and 4 be voted on first and then recommendations 5, 6, and 7 so that Councillor Ashe could vote on the recommendations regarding a by-election. Carried Resolution #101/15 Moved by Councillor McLean Seconded by Councillor Pickles 1. That pursuant to Section 262(1) of the Municipal Act, 2001, the Council of the Corporation of the City of Pickering declared the office of Regional Councillor, Ward 1 as vacant at a meeting of Council held on October 26, 2015; 2. That Council fill the vacant seat of the office of Regional Councillor, Ward 1 by appointing Kevin Ashe, City Councillor, Ward 1 to the office of Regional Councillor, Ward 1; 3. That a by-law to appoint Kevin Ashe to fill the vacancy in the office of Regional Councillor, Ward 1 be enacted; 4. That Council nominate Kevin Ashe to the Toronto and Region Conservation Authority to represent the City of Pickering and the City Clerk notify the Region of Durham of the nomination. Yes Councillor Cumming Councillor Johnson Councillor McLean Councillor Pickles Mayor Ryan 3 Carried Unanimously on a Recorded Vote as follows. No 00 Special Council Meeting Minutes Monday, November 2, 2015 7:00 pm Council Chambers Resolution #102/15 Moved by McLean Seconded by Pickles 5. That Council fill the vacant seat of the City Councillor, Ward 1 by by- election; 6. That a by-law to require a by-election to fill the vacancy in the office of City Councillor, Ward 1 be brought forward at the next meeting of Council to be held on November 16, 2015; and 7. That the City Clerk be.given authority to give effect thereto. Yes Councillor Ashe Councillor Cumming Councillor McLean Councillor Pickles Mayor Ryan (IX) By-laws Carried on a Recorded Vote as Follows No Councillor Johnson Councillor Ashe referred to' his previous conflict of interest and did not take part in the voting of the by-law. 7451 /15 Being a by-law to appoint Kevin George Ashe to fill the vacant office of Regional Councillor, Ward 1. Resolution #103/15 Moved by Councillor McLean Seconded by Councillor Cumming That By-I,aw No. 7451/15 be approved. Carried 0 { Special Council Meeting Minutes (IX) Other Business Monday, November 2, 2015 7:00 pm Council Chambers 1. The City Clerk requested Councillor Ashe take the Oath of Office by reading and signing the Declaration of Office. The City Clerk declared Councillor Ashe to be the newly appointed Regional Councillor, Ward 1. (IV) Confirmatory By-law By-law Number 7452/15 Councillor Johnson seconded by Councillor McLean moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of Council of November 2, 2015. Carried (IV) Adjournment The meeting adjourned at 7:35 pm. Dated this 2nd day of November, 2015 5 �rl May av Ryan Debbie Shields City Clerk