HomeMy WebLinkAboutCR 04/00``,�y OF P/��
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���� REPORT TO COUNCIL
FROM: Stephen Reynolds DATE: May 2, 2000
Division Head, Culture & Recreation
REPORT NUMBER: CR 04•00
SUBJECT: Pickering Recrcation Complex Central Corc and Civic Complex Refreshmcnt Bar
RECOMMENDATION:
That Report CR 04-00 be receivcd by Council and that:
1. Thc proposal in rcply to RFP-2-00, submittcd by Dcli Gccz for thc operation of thc
reCreshment bar IocateJ on the second tloor within the central core of the Pickering
Recrcation Complez bc acccpted.
2. Staff bc uuthoriud to ncgatiatc an arrangcmen� tvith Dcli Gecz lo operate u rcfreshmcnt
conccssion within thc lunchroom locatcd al thc Pickcring Civic Complcx.
3. A bylaw bc enacteJ to aulhorize thc cxccution of a Liccnse Agrcemcnt pursuant to which
Dcli Gecz will bc pcmiitted to operate a rcGeshmcnt bar at thc Pickcring Rccreation
Complcx and a rcGcshment conccssion at thc Pickcring Civic Complcx for a threc ycar
tcrm.
ORIGIN: RFP-2-00
AUTHORITY: Municipal Act, R.S.O., 1990 c. M45
FINANCIAL IMPL(CATIONS:
Rcvenucs Pickcring Rccrcation Complcx - only
2000 — 5 months Q 5200 / month (minimum) = 51,000
2001— 12 months @�200 / month (minimum) = 52,400
2002 — 12 months @$200 / month (minimum) = 52,400
2003 — 7 months @ 5200 / month (minimum) _$1,400
$7,200
EXECUTIVE SUMMARY: Not Applicnble
BACKGROUND;
A Rcqucst for Proposal (RFP-2-00) wns issucd by Supply nnd Scrviccs in Murch 2000 for thc
rcfreshment bar at Ihc Pickcring Recreation Complcx Core Arcn and u rcfrcshmcnt conccssion
locatcd in thc Pickcring Civic Complcx Lunchroom. Supply and Scrvices nlso advcniscd in thc
News AJvcrtiser on lhc City Community Pagc. Submissions wcrc rcccivcd from Dcli Gcez,
Bell-Mohr Enterprises, nnd Anitu Marshall "Thc Garden of Eden" Cnf�.
e
'1 � 6 Report to Counci) CR 04-00 Dntc: May 2, 2000
Subjcct: Pickering Rccreation Complex Central Corc Concession
Pagc 2
An evaluAtion tenm consisting of Stephen Reynolds, Division Hcad, Culture & Rccreation, Vera
Felgemacher-Jeffrey, Mnnugcr Supply & Serviccs, Len Huntcr, Supervisor, Facilities Operations,
Liz Bowes, Supervisor, Complex Progrums, and Bram Wittenbcrg, Complex Program
Coordinator reviewed proposuls in d:tail. The cvnluation team mct on April 13 and evaluated aIl
the proposals in compliance with the RFP rcquiremcnts, scope of services, financial
compensation, working relationships and professionul comoctence. After carcful examination of
the proposals received, staff recommend the proposal submitted by Deli Gecz to be thc best
overall service.
The proposal submitted by Deli Geez involves the operation of the rcfreshment bar localcd on thc
second floor of tha Pickcring Recrea►ion Complex wilhin the central core area only. Mcnu items
will include deli type sandwiches and healthy snack type foods to cncouroge a healthy lifcstyle.
The proposal submitted by Deli Gecz also involvcs tlie operation of a reGcshment concession
(Bell Tower Cafe) for City of Pickcring and Central Library staff and visitors. At the present
time, thc Corporation coffee fund is bcing reviewcd. By climinating thc Corporations coffee
fund at various City facilitics and allowing Dcli Gecz to operalc within thc lunchroom locatcd at
thc Civic Complex, substuntial savings could be rcalizcd, ulong with rccciving a minimum
monthly amount from Dcli Gccz. At this timc it is rccommcnded that Council authorizc staff lo
negotiatc an arrangemcnt with Dcli Gcez to operate a refreshment conccssion within the
lunchroom locatcd on at thc Civic Complcx (sccond (loor) for City of Pickering stafl'and
visitors.
Ennctmcnt of thc draR bylaw uttachcd will authorize thc cxccWion of n liccnsc ugreement to be
prepared in a form acccpmble to the City Soliciror in consullation wiU� thc appropriate City
Dcpartmcnts und in conjunction with thc tcmis of rcferencc set out in RFP-2-UO nnd existing Ciry
practices.
ATTACHMENTS:
1. Supply & Scrviccs memorandum datcd March 30, 2000.
2. DraR Bylaw
Prepared By: � Approvcd / Endorsec By:
� �
Stephen s / c et n sma
Division Hcad, Culture & Recreation Director, Operations & Emcrgency Scrviccs
SR;kk
Attachments
Copy: ChiefAdministrativeOfticer
Director, Corporatc Serviccs & Treasurer
City Solicitor
Mannger Supply & Scrvices
Recommended for the considerntion of Pickering
City Council
. �� ,.
- , �.�,�d
o "us J. Quin ,
Chief Administrntive OF(iccr
. . . ATiAQ4M8�T#—LTORErPOItTTa �R Oy-o0
INTER DEPARTIv�NTAL MEMORANDUM 1,�,7
Supply & Services
To: Steven Reynolds, Division Head, Cultura & Recreation
Datc: 30 March 2000
Subject Request for Proposal, Refreshment Baz/Concession
No. RFP-2/2000
Proposals have been received for the abovc project, Four individuals were invited to
participate of which three have submitted proposals. An advenisement was placed in the
Community Page on l5 Mazch 2000.
Originai submissions are attached for your review - please return. Typically, information
required has to be sought out within the contents of tha proposal - it's not a clear-cut as a
tendering document with a fixed fortnat. For this reason, the evaluation team should
review the submissions carefully for the information required . Following is a brief
summary, preliminary review.
(There were no addenda issued)
Plckering Recreotfon Complex- Refreshmen} Bar
Plckering Clvlc Complex - Concesslon/Lunch Room
You have conveyed time is of the essence and you require the proposals right away, so we
have done our best to comply with your request by providing the proposals as soon as
possible this aftemoon.
Ifyo require further information, please feel fi�c�c to contact me,
� .
Vera A. Felgemacher Jeffrey
Manager of Supply & Serviccs
1lquoWhfp1/00/pgl8
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, . ATTACHMENTM.o�Z,TOREPORTM���%Od
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THE CORPORATION OF THE CITY OF PICKERINd
BY-LAW N0.
Being a by-law �o aufhorize !he executlon of a Llcence
Agreemen! wilh Del! Ceez (Belf Tower CaJ�) jor lhe
/ease oJspace at�he Plckering Civic Comp/ex ondfHe
Plckering Recreallon Compfex jor Ihe operalion of a
Refreshmen! Bar.
WFIEREAS, pursuant to the provisions of the MunlclpaJ Act, R.S.O. 1990, chaptcr M.45, thc
Council of the Corpomtion of the City of Pickering mny cnact u by-luw 1br lcasing premiscs
owncd by the Corpomdon.
NOW THEREFORE, lhe Council of the Corpotution of ihc City of Pickering HEREDY
ENACTS AS FOLLOWS:
1, The Mayor and Clerk arc hcreby nuthoriud to executc u Liccnce Agrccmcnt, in n fortn
ncccpWblc to thc Ciry Solicitor bctween The Corpomtion of the City of Pickering and
Dcli Gcez for thc purposcs of operating n Rcfresluncnt Dar ut il�e Pickcring Civic
Complex and the Pickcring Rccrcntion Complex.
E3Y-LAW rcnd a 6rst, sccond and third time and finaliy passcd Uiis 15th dny of Mny, 2000.
�.000�
Wnync Arthurs, Mayor
Bruce Taylor, Clcrk