HomeMy WebLinkAboutCS 25/00 (2), ._ , o� s
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- ' REPORT TO COUNCIL
FROM: Gillis A. Pnterson DATE: Dccember 13, 2000
Diecctor, Corporate Services & Trcusurer
REPORT NUMBER: CS 25-00
(AMENDED)
SUB]ECT: 2001 Interim Spending Authority
RECOMMENDATION:
That Report No CS 25-00 af the Direclor, Corporate Services & Treasurer be reccived and that:
1. the 2001 Intcrim Operating Expenditures bc upprovcd at 50% of the prior years' budget
including exeptions as containcJ in Attachmcnt l, pending approval of the formal 2001
Currcnt Budgcts by Councii;
2, thc 2001 Intcrim Capital Appropriations (prc budget appro•..�Is) as containcd in Attachment 2
bc approved;
3. pre B�Jget approeul be givcn to the Library to the change in complemcnt from onc Part Time
sta(f to one Full Timc staff and the hiring of ta�o Part Time contract positions necessary for
lhe opening of the ncw Petticoat Crcek Branch in early 2001, as contained in Attachment I
with an cstimated incremental cost for thc perioJ Jnnuary I, 2001 to lune 30, 2001 of
$23,000;
4. prc budget approval bc givcn to thc Operations and Emcrgcncy Scrvices Department to the
following incrcases in complemcnt duc to the opening of thc community ccnter portion of the
Petticoat Crcek facility; anJ,
Pasttion Annual Salury Interlm Spceding
S 3
One Full-Time Recreatian Pro rammer 39,52G 20,000
Part-Timc Youth Leadcrs 16,821 8,500
Part-Time Youth Coerdinators 15,507 7,800
Part-Time Facilit Securit Guards 40,706 20,850
One Full-Time Facilit Maintenance Person 45,705 23,000
5. the appropriate City of Pickering officials be authorized to take the neccssary actions to givc
effect thereto.
ORIGIN:
Director, Corporate Services & Trensurcr
AUTHOR(TY:
Thc Municipal Act, RSO 1980, ns amended
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. Rcport to Council CS 25-00 (AMENDED)
014 _
Subject; 2001 Interim Spending Aulhorily
FINANCIAL IMPLICATIONS:
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Datc: Decembcr 13, 2000
Page 2
Adoption of interim current operating appropriatians does not constitute approval of a fortnal
budget but rather is required to provide funding authorization for thc paymcnt of salaries and
wages nnd such other accounts as may be necessary for normal day to day operations of the City.
This year cerinin capital expenditures are also being submittcd for pre budget approval. At the
conclusion of thc Budgct process, nll interim current operating appropriations are nullificd and
replaced with the dctai! appropriations as approved by Council.
EXECUTIVE SUMMARY:
Not applicable
BACKGROUND:
Each year, penJing approval by City Council of the annual Opernting Budget, it is necessary to
provide expenditurc authariry respecting the payment of accounts for the interim period fmm
lanuary 1 until the Budgcts are adopted by Council. Such authoriry is in the form of interim
current operating appropriations to mcet estimated cxpcnse requircments of the individual
departments, ngencies and boarJs.
The 2000 Current budget was consiJercd by Council in February, 1999. Fiscal ycar 2001 may
prove to be as challenging as 1998 ancllor 1999 due mainly to Bill 140 and its impact on taxation.
Thcrcforc, wc are seeking approval to provide for intcrim spcnding authority for up to the first
six months of 2001 or when COUNCIL APPROVES Tf1E 2001 BUDCET, �vhichevcr occurs
first.
At thc conclusion oCthc budgct proccss, all intcrim appropriations arc nullificd and replaced with
thc dctail appropriations as npprovcd by Council.
AppropriAte ndjustments have becn maJc in the dcpadmcntal appropriations listed as Attachment
1 where the spending pauems indicates that somcthing greater than G/12's will be neccssary for
the first six months of 2001 such as the Library's opening of thc new Peuicoat Crcek Branch.
Similarily the Operations and Emcrgcncy Services Dcpartment will rcquire staffing changes to
accommodate the opening of their portion of the samc faciliry. The Interim Appropriations as
listed nre based upon the former administrative structure of the City, bcing representative of the
actual cost center structurc of thc City and bcing thc basis upon which the 2000 Budget was
presented and npprovcd.
With the exception of the needs of Ihe Library in connection with the opening of the new branch
and limited requirements mainly to allow Infortnation Systems to continue the conversion to thc
Windows 2000 upgrade commenccd in 2000, any capital projects proposed prior to the approval
of the 2001 Capital budget will require specific approval by Council.
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•� Raport lo Council CS 25-00 (AMENDED) Datc: December 13, 2J(10 Q� 5
Subject: 2001 Intcrim Spending Authoriry Page 3
ATTACHMENTS:
l. 2001 Interim Appropriations for Curtcnt Operating Expenditures
2. 2001 Interim Appropriation for Capital Expenditures
GAP:vw
Copy: Chief Administrntivc Ofiiccr
Departmer.t Heads
Chief Exccutivc Of[iccr, Library
Recommrnded for the consideralion of Pickering
Ciry Council
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mas J. inn, iicf Admi ' tivc 0 icer
Prepured By/Approved/Endorsed By:
Gill s A Pn et rson, ,
Director, Corporate Serviccs & Trcasurcr
ois •
Account
2111
2113
2121
2122
2124
:125
2127
2129
2132
2133
2139
2141
2191
2192
2196
2198
2199
2200
2230
2240
2241
2290
2293
2315
2320
2325
2350
2360
2430
2572
2610
2611
2612
2613
2710
2711
2712
2713
2715
2718
2719
2731
2733
2735
2743
2744
2745
ATTACHMENT �t �,TO REPOiiT #..C�.aS- o 0
CITY OF PICKERING
2001 INTERIM CURRENT OPERATING APPROPRIATIONS
Deaartment
Mayor
Council
Chlef Administrative Officer
Clerk
Civic Complex
Legal Services
Finance
Customer Care Centre
City Property Maintenance
Supply and Services
Human Resources
Safety & Training
Elections
Economic Deveiopment
In(ormation Systems
Microfiching
Print Shop/Mail Room
ByLaw
Crossing Guards
F(re Protection
Emergency Operations Control
Public Works
Animal Control
Municipal Garage
Roads
Street Lights
Transit
Transft - Specialized Servlces
SoUd Waste
Senios Citizens Centre
Planning Devetopment Admfn.
Planning
Buiiding Services
Development Control
Parks 8 Facilities -Admin.
Culture 8 Recreation - Admin.
C.S. & F. - Programs
Sta�ng - Petticoat Creek
C.S. & F. - Dunbsrton Pool
C.S. 8 F. - Don Beer Arena
C.S. & F. - Parks
C.S. 8 F. - Community Centres
Staffing - Petticoat Creek
Rec Complex - Central Core
Recreation Complex - Pool
Recreation !:ompiex - Arenas
L.A.C.A.C.
Museum
Ubra�ies
Sta�ng - Periicoat Creek
Moving Costs
Various - General Govemment
TOTAL
2001
2000 (Jan. 1 -June 30)
Approved INTERIM
Budpet APPROPRIATION
$139,091
328,097
285,386
306,680
313,876
431,248
1,266,723
179,881
301,599
309,666
501,167
77,888
201,105
347,604
681,660
15,000
339,462
401,872
240,000
6,445,486
7,082
784,629
227,700
92,230
2,945,761
506,000
3,162,097
564,298
1,255,980
169,347
526,143
839,974
552,186
383,387
290,210
543,838
1,388,770
226,215
536,450
1,571,303
221,038
1,485,112
574,962
515,071
18,650
275,167
3,042,175
33, 25.858
39'144•722
$69,540
164,048
142,693
153,340
156,938
215,624
633,361
89,940
150,799
154,833
250,583
38,944
100,552
173,802
340,830
7,500
169,731
200,936
120,000
3,222,743
3,541
392,314
113,850
46,115
1,472,880
253,000
1,581,048
282,149
627,990
84,673
263,071
419,987
276,093
191,693
145,105
271,819
694,385
36,300
113,107
268,225
785,651
110,519
43,850
742,556
287,481
257,535
9,325
137,583
1,525,087
23,000
5,331
700.000
18.718.000
ATTACHMENTtt�.2.TONEFQRT# 'S�Y•ao O� 7
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CITY OF PICKERING
2001 INTERIM CAPITAL APPROPRIATIONS
Libmry (Petticoat Creek Branch)
- StntTcheckout workstation 535,550
- SIP Systems (nterfncc 11.933
Totul Library 4E 7.483
[nCormation Systems
Windows 2000 Upgadc O1-2196-003-04
- MS-Exchangc 5.5 Softwarc l0 2000 Version 510,705
- MS-Proxy 2.0 Software to 2000 Version 4,945
- Switchview 8-port Switch and Cablc 844
- MetaGamc Entccprisc 1.8 for WinJows 2000 7,878
- MetaGame Server 9,338
- Modems (4) G90
534,400
Gcneral
- Disk Drivc Upgradc for Oracic Scrvcr O1-219G-003-03 9,200
(no available disk capacity)
Customcr Carc 01-219G•003•OG
- HP 40507'N Repacement Printcr 2,900
(rcplaccmcnt of wom out prinicr)
Information Systcros 01-219G-003•08
- Contingcncy FunJs 8,000
Culwrc & Rccrcation 01•2196-003•09
- PCs for Community Ccntrc portion of ihc Pctticoat 7.G00
Crcck Faciliry
Totnl Infortnation Systcros G2.100
GRAND TOTAL 5109.583
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