HomeMy WebLinkAboutCL 13/99. �� JO ��ppp . � .. � i..
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~ REPORT TO COUNCIL
FROM: Bruce Taylor, AMCT, CMM DATE: March 1 G, 1999
Town Clerk
REPORT NUMBER: CL 13/99
SUB)ECT: Advance Funding Progrnm
RECOMMENDATION:
That Report of the Allocations Committee dated March I5, 1999 which was established to revicw
applications under the Advance Funding Program, as attached to Clerk's Report CL 13/99, be
received; end
That !he Charity Roster attached to Clerk's Report CL 13/99 be endorsed.
ORIGIN:
Resolution of Council dated Febniary I5, 1999
AUTHORITY:
Gaming and Lotteries Act
F►NANCIAL IMPUCATIONS:
Not Applicable
EXECUTIVE SUMMARY:
Ta endorse the Advance Funding Charity Roster as recommended by the Allocations Committee
BACKGROUND:
Please be advised that Council passed the following resolution at its regular meeting af February
15, 1999:
That Couacil receive the Report of the Advance Funding Review Commiltee;
and
1'hat Council endone the Selectfon Criteria aa propo�ed by the Advance
Funding Review Committee; And
,..,/2
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Td�t CouacU eupport the creaHon ot �n Allocatiana Committee with A itaR
raource from the Clerk'a Dep�rtment, ihree memben of the public to
lnclude Ale: lloneyford, Terry J�mea and Ne�lher Gmcott; and
7'hAt the Alloatians Committee rcport buk to Council an their
recommendrtione for adopUon at A Council Meeting no later Ihan March 22,
1999.
Atleched to this Report is the following documentation:
1. The Report of the Allacations Committee dated March I5, 1999.
2. A list setting out the charities that epplied under the Advance Funding Program, the
amount they applied for and lhe amount that is being recommended by the Allocations
Committee.
3. A copy of the Advance Funding Program Charity Roster that will be sent to ihe Provincc
upon Council's approval.
4. The Report of the Advance Funding Review Committee dated February 12, 1999.
The deadline for submitting applications under the Advance Funding Program was November 30,
1998. Two applications were submitted aller that datc, ane from Hospice Durham datcd
February 12, 1999 and another Gom the Breast Cancer Society datcd March 9, 1999. t3oth
applications were considered by the A�locations Committee but were rejected because they were
submitted after the deadline.
ATTACHMENTS:
1. Thc Report of ihe Allacations Commiltee dated March I S, 1999.
2. A list setting out the charities Ihat applied under the Advance Funding Program, the
amount they applied for and the amount that is being recommended by ihe Allocalions
Commiltee.
3. A copy of the Advance Funding Program Cherity Roster that will be sent lo ihe Province
upon Council's approval.
4. The Report ofthe Advance Funding Review Committee daled February 12,1999.
Prepared y:
�.
Bruce Teylor, AMCT, CMM
Town Clerk
Attachments
Recommended for the consideration of
Pickering Town Council
' �,� �y pY
T o as 1. Quin ,
Chief Administrative Officcr
, 52 �
ATTACHMENT t� � TO REPORTN«<�' y 9
Man:h 15, 1999 •
Unicc'ilrylur
'I'owu Clcrk
7'ho Coqwrulion uf llic
'Ibwn of I'ickering
Pickcring Civic Complex
Onu thu IisplunaJc
Pickcring, ON
LIV GK7
Ucar Mr,'faylor.
As memlxrs uf q�c Allocnlion ComwiUce n:viewing applicntions undcr lhe Advanced fwiding
Progrnm, wc a-e pleused w infomi you lhnl wc hnve complctcd our lasks anJ arc now forwarding
our rosuUs lo you. 7'he inlbrniulion encloscd includes the following:
I)acumcnt I 1'ickcrii � Advnnred I�undin� Allocnlions
'Phis document rccords vnrious ficlJs of infonunlion used lo delern�ine
s�n;cific nllucaliuns. 'fhc lasl column "ApprovcJ IndiviJunl Orgunimtion
Allotmenl", rcpresenls ihc amaunts Ihc conunillcc rccommends shoulJ bc
awnrJcd to cach res�xctivc orguni�alion.
bocwncnl 2 I'ickcrinl AJvanccJ I�undin� Allocnlimis - Revicw Proccss.
I)ucwuenl 1 Pickerin� AdvnnreJ I�undinL Allocnlimis • Itevicw Critcrin.
We Irusl Ihix informnlion is cicur mid mcels lhc Wuncil's cxpectuiions. I lowcver, shoulJ furU�cr
clarilic�lion bc rcquircd uniUor adJilionnl iufonnnlion frum commiucc mcmbcrs, wc would bc
plcased lo mcct wilh yau or athcrs as nccdcd. I'Icnsc fecl frcc to cautacl commitlec mcmbcrs
ocwrdingly.
Yours sinccrcly,
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Ileulher Ciuscott Icx oneyfo J 'I'crry ]tmfes
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03115I9911 c55 AM 5 3
AITACHMENT N � TU lEPORT ll«/ 3' 1 f
hqar 15,1989
Pickering Advanced Funding Program
TOTAL AVAILABLE FUNDS $291,747.00
TOTALSHARES 1179
PER SHARE VALUE $247.45
SECIOR.3ALLOTMENT.BASED ON_%_OET9_TALSNARES
SFORT $42,190.23
CULTURAL $38,251.43
SERVICE CLUBS $15,218.18
HEAI.TH SERVICES $914,816.80
CHILDRENIYOUTH $81,491.33
ENVIRONMENTAL $21,775.80
Total S291,743.67
_ _ __ _ �.._._ _ .-- --- - - — __.._..- ---------_—_—
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SECTGR���ALLOTMEI�IT BASED ON %o I
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Documenl 2
Pickerin¢ A �vnnse I p�n IinQ p�� ��cntiona • Review Proceca.
I Commiucc JNcnnincd critcriu by which lo scon: (Scurc is synunymous wilh lhc Icnn
`Shares") cucl� applicalion. (Sce DoaUlncnl 1- I!ickcriuy A Ivnn I I�im li„�Ilncations -
Revicw CrilcrinJ
2 Cach committee member independenlly scorcd ench nppliculion bused on criterin. .
3 Where a JiITcrcncc of grcnler lhan qirce poinls in scorcs occurrcJ lxlwccn cotnmiticc
membcrs for u spccific upplica�ion, ihc npplication was revicwcJ by Ihc cnlirc cummillcc
uud scorcs ndjusteJ �f opproprintc.
4 Scorcs of each committce mcmber werc aJdcJ logethcr lo cstablish un tolnl scordsharc
lor cach npplication.
S All npplicnlions vmrc mteJ uccording lo Ilicir tomi scordsimrcs, i.c., thc orgoniwliun �vith
lhc highesl scorc wus m�cd 11 I: lowesl scurc was ratcJ N 40.
G AO IIIfI1V1(IUAI SIItIfC AIIOCAl10I1 VUIUI' wns JelcrmincJ by dividing Ihc wtal of thc scorcs
for nll Ihc applicatinns inlo Ihc lolul avuilnblc fuuds.
7 Applicnliuns wcrc grau�mJ by lhcir scctor (i.c., S�wh, Culluml, Scrvicc Clubs, I Icullh
Scrvices, ChiWrci✓Youth, GnvirunmcNnl) und c;icli scctnr assigncJ nn nllocntion from
Ihc lotal dollnrs avuilablc bascJ on Ihc scclor's �xrceningc of tl�c combiucJ shurcs ufull
Ihe arguni�nlions nnd lhc per share enluc.
R InJiviJual uppliculions a�crc aesigncJ nn ullolmcul buscd on Ilicir �xrccnlagc of tlicir
scclor's total shon�s.
� �I71051' Of61101%t111Utl3I14V1tl6 tl1C11I11` •Monlc Carlo" fCl�Ulfl`IllClll 1YCfl• pU�O�IlI111CAIIj'
nssigncd s6nrc cqu;d lo tlm highcst ruting wiihin thcir res�xciivc scclur.
IU All nlloqncnls wcrc rcvicwcJ su as to insurc Ihcy Jid nol cxcced Ihcir rcqucsled umount.
When this occurced (i,e., Ihrccs inslunces nnly). Ilie respective organi�ntion's allotmonl
was rcduccJ lo thcir rcyucst��l amount nnJ Ihc rcmaining dollars applicd to Ihc olhcr
nrgnnimtions within Ihcir scclor in cunsiJemtion of ihc nuings.
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A�k.LTOREPORT# �,��3-9 y
l)ocumcnl3
Pick�rine Advnnc��l I�un lin Alluuili nw - Revicw Crilcrin
In sciccling Ihc critcria, lhe commiucc incoqwratc� Ihc rccummcnJ�itions of Council us
wcll ns incluJing iiddiliunul crilcriu. laich crilcriri tivns ussigncJ u mngc ol'scoring.'I'lic
lolnl scures anJ mngc cslnblislicd fur ciich crileriu wiis wcighteJ to recagniu Uic priurity
ufthe crilerin. Crilcrin includeJ Ihe folluwing;
Ilirect Community Oencfit - Rnnge O Io 4
7'his addresses the potcnlinl mm�bcr nf Pickering citizcns who woulJ be cligiblc
and/or fit inlo thc lypc of persons (c.g., scniors, youth, disablcJ, cic.) who could
expecl lo be served by qw scrvice/aclivities Jescribed in Ihe specific propusal.
I'ickcring Itesidenls Only - liange 0 lu 4
Addmsscs proposal scrving I'ickcring rcsidents only vcrsus idso scrving residcnls
from other municipalities and Ihe Jegree lo which this woulJ occur.
Safc Community - Itmigc 0 l0 3
AdJrcsses Jcgrcc to which prnpusal ��•ouW contributc lo Ihc ovcrnll snlcly ul'Ihc
annmunily nncUor inJi��iJunls scr�rd by Ihc proposnl.
Gcogmphy - Itangc 0 l0 3
AdJresses degrcc lo �ahich thc pro�x�wil scn�cs nll of Uic lu�an ol'I'ickcring in nn
cquilahlc wciy vcrsus limiting scrviccs lo only ccrinin nrc�is of Ihc lown.
liisk & VulncrnUility - Itnngc O Io :
AdJresses dngrcc lo which puqwsc of Ihc proposal/xrvices lo bc providcd
adJresscs (i.c., reducing) Ihc risk nnJ/or �•ulnembilily ol'individuals nnd/or Ihc(r
fimillics tu personal lifc situalions.
Susl+�innbililY - li;mgc 0 l0 2
AJJrcsscs Ihc dcgrcc to which Ihc invcxlmcnls nprescnlcd hy nny nllucniio;; �nm
Ihc AdvunccJ fm�Jing wuulJ lx IcsscncJ lhrough Ihc orgrminUiun nccding lu
Jc�mnJ on Ihc acquisilion othcr IunJing, pct undcicrmincd, lo cnsurc Iliiy
allacntion mects its rensonoblc polcnli�l.
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AITAGIMENTq � TOREPORT# °L /1-99 57
Over Lupping ('unding - Runge 0 to I
�
; Whclhcr or nol rcqucst far funJing to oUicr fundcrs (c.g., utl�cr AJvunc¢d I�unJing
rcquesls to othcr muuicipalilics) in effcct duplicules thc funJing rcqucsts Ucing
� rcvicwcd by thc committcc.
Oulpuls - Range 0 lo I
AdJrcsses proposals intenlion to incrcase/broaden service owpuls (e,g., incrcaseJ
clienis servcd) versus simply muinlaining un�/or dccrcnsing servicc oulputs.
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5 S ATTACHMENT i! a TO REPORT #�c i5- ! y
ADVANCE FUNDING PROGRAM
COMPARISON OF AMOUNT OR GRANT �PPI.IED FOR
AND AMOUNT OF GRANT BEING RECOMMENDED
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ATTACHMEN'i���TOREPORTq�c �3^fq
��N�Fp� ��
F �
REPORT TO COUNCIL
�IIOM: Councillor Urenncr DATE: february 12, 1999
Councillor I lollend
Councillar I'ickles
SUUIEC'P: CRl7'GRIA fOR REVIEWING APPLICATIONS FOR ADVANCE FUNUING
RIiCOMMENDA'f10N:
'I'I�at Council rcceive Ilw Rcport of the Advance runding Review Commilice; enJ
Tliut Council endorsc the Selcction Crileria as proposed by thc Advance Funding Review
Cummittcc; and
That Council support thc creation of nn Allocations Commiucc wit;i a ste(f resourcc from Ihe
Clcrks Ucparlment , consisling of Ihrce membcrs of Ihe public; and
That the Allocations Cummittee report back to Cauncil on their recommendalions for edoption at
tho Council Mceting of Merch 22, 1999.
OItIGIN:
Council Itcsolutionl1244/98, Itcm 10
AUTNORITY:
Gaming nnJ Lottcrics Acl
�I NANCIAI. IMI�LICATIONS:
No financial implications for thc municipaliry
UACKGltOUND:
Councii pnsscd the following resolution et its regular meeting of December 21, 1998;
7'hal Clerk'e Report CL 58/98 reg�rding the Advance Funding Progr�m be
rcceived; and
'I'linl n commillee be formed compriseJ of Counciltor Ilrenner, Counciilor
Ilollnnd nnd Councillor Plcklea as well aa addillonol ala(f inemben th�t may
bc rcquired in orJer lo review Ihe application for Adv�nce Funding AnJ
reporl ite rrcommendetione lo Councfl no laler lhan the (inl E:ecultvc
Meel(ng of BeUruary.
...,/2
s� ATTACHMENi i��?U REPORTq �=/ �' q i
--2--
Tiw Commiticc hus rcviewcd thc applications for Advanco runding and has cstabliehed crileria for
cnnsidering Ihese applications. As noted below, it is being recommended that a citiun's
commiuee comprised of three persons ba established to review the applicetions in the wntexl of
thu critcria tliat has bcen esteblished, A strict deadline of March 22, 1999 hes becn given for thie
cummiltcc to report ro Council or, their recommendations in orJer to meet ihe March 31, 1999
dcadline given by tlie I'rovince for aubmitting the Rosler of approved applicetions.
EslaUluhine Crileria:
• 7'hc committee rcviewcd the submitted lists and established six categories; Sports, Cuitural,
Service Clubs, Heallh Services, Children/ Youth/Senior Services, Environmentel (appendix i)
• The committca further felt thet es part oF the review process all applications should be
revicwed lo delermine if therc was overlapping or duplicate requesls in othcr perts of Durham
(uppcnJix 2)
• In uddition the CommiUee fcit that any funding requcsts must meet the following criteria for
considcralion:
• Must have a direct community bcnefit to Pickcring
• Organizations should bc located within Pickering or must dcmonstrete how its service
will bc utilired Uy clicnts who reside in Pickering
• Must dcmonstralc fulure sustainability
• Capilal expendilures woulJ be considered excluding o(lice equipmenl or ilems for
personn�ndiviJunl usc
• Program promotion and education would be considered, excluding costs, pertaining to agency
eJvcrlisiug anJ promotions
• It wns further detcrmincd that requcsls should also take into consiJcratiun if thcrc ere other
funJing alTilietions for ulternate sources of funding such as the United Way.
�
In rcwgnizing thc Jiliicultics Pickering faces in dcicrmining how to allol 5291,747 with requcsts
tolaling S99I,95S from various groups, the wmmiltce fclt that it was cssenliel thet a proccss be
developcd tliat woulJ be fair and tolally lransparent. With this in mind the committec is
rccommendiug the formatiun of an Allocations Committee af three membcrs of lhe pnblic to
rcvicw Ilw submissions using thc rccommenJcd criteria that is outlincd in this report.
A'CI'ACI IMIiNT5:
1• Appendix 1 selling out six categories of funding rcquesta
2. Appendix 2 setting out duplicate requests made to other municipelities
Prepnrcd y:
' I iI
Cuuncilar Drc Councillor liolland Councillor Pickics
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