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REPORT TO COUNCIL
PROM: Thomns J. Quinn DATE: Mny 12,199Q
Chicf Administmtivc 0lficcr
REPORT NUMBER: CAO 04-99
SUBJECT: Tender Approvul by ihe Chief Administrntive Officer
- 1999 Summer Council Recess
- Filc: CL3101
ItLCOMMENDATION:
A resolution should bc made uuthorizing the npproval of tenders by thc Chief Adminisirntivc
011icer during CounciPs Summcr Rccess period (i.e., from Junc 29 to July 30, 1999 and from
August 4, 1999 to Septcmbcr 10, 1999), an condition thnt,
a) ihe lo�vest acccptnble tender is approvcd,
b) the cost thercof is within the budget prcviously ullocated thercPor by Council, und
c) a rcport respccting thosc tendcrs is subscyucnAy submilted by Council.
ORIGIN: 1999 Summcr Rcccss (i.c., Gom Junc 2910 July 30,1999 und from Augusl 4,
1999 to Septcmbcr 10, 1999).
AUTHORITY: None rcquircJ, subject to Inter Council mtifiwtion.
FfNANCIAL IMPLICATIONS:
Because the nuthority to approvc is subjcct to wndition thnt thc cost of cach lendcr must bc
within thc budgcl prcviously nllocutcd thcrcfor by Council. therc will bc no finnncinl
implicutions othcr thun ihose nlrendy considercd approved by CounciL
EXECUTIVE SUMMARY: Not npplicublc
BACKGROUND:
During thc 1999 Summer Rccess, therc mny be thc need to approvc tendcrs and no opportunity to
obtnin specific Council npprovnl as there is only one Council meeting (August 3) schedulcd
hetwcen June 29 and September 10. It is therefore proposcd thnt the Chicf Administrntivc
Uflicer be authoriud to npprovc tenders during the summcr period (i.e., from Junc 29 to July 30,
1999 and from August 4, 1999 to Septembcr 10, 1999), on condilion thut in cach casc thc loµ�est
ncccptablc lender is npprovcd, nnd the cost thercof is within the budget previaasly allocutcd
therefor by Council. A rcpart respecting nny tendcrs approvcd undcr this authority wiil be
subsequcntly submitted to CounciL
.
�• 3 j 2epoA to Council CAO 04•99 Datc: Mny 12,1999 ], Q 9
�,; SubjecC Tender Approval by thc CAO
-1999 Summer Cauncil Recess Pnye 2
ATfACHMENTS: Not applicable
ApprovcJ �/ Endorsed By:
,
: Th mas J. Quinn �
TJQ jh:
Copy: Town Clcrk
Director of Finance
Mannger, Supply and Scrvices
Recommended for the considemtion of Pickering
Town Councii
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m J. Quinn, CI cf Adm istro � r
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