HomeMy WebLinkAboutPF 02/99�
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�' � REPORT TO COUNCIL
FROM; Everott Buntsma DATE: February 2, 1999
Director of Parks & Facilities
REPORT NCIMBER:PF 02•99
SUBJECf: Tender Cor Eastshore Community Centre
Renovntians nnd Addition
RECOMMENDATION:
That Report PF 02/99 regarding the Easlshore Communiry Ccntre be received and thuL•
I. The tender for thc construction of thc Eastshorc Community Centre Renovations und
Addition in the amount of $G09,770.30, including net G,S.T., bc npprovcd;
2, Additional project costs and debt financing in ihe amount of $32,770.30, including a
contingency nmount of $20,000, bc approvcd; and
3. Tha nppropriote af(icials of thc Town of Pickcring bc givcn uuthority to givic effcct
thereto,
ORIGIN; Council Resolutions (Attnchcd) Nl 14I98; I57/98 and q218/98
AU'fHORITY; 1998 Capitnl Budget
FINANCIAL IMPL[CATIONS:
I.
Tendered Amount;
Construction��p1����������� E592,010.00
G.S.T. (7%) w���R����p� 41.440.40
d.S.T. rcbale (4%) ��'����� -23.680.40
���! Total Amount 5609.770.30
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2
Approved Source of Funds:
Currmt Ycer, Budget ��������� t
PriorYear: �1998 B�udget2572•6181 5100,000.00
Futuro Yeare: Budget f
b
TotulAp roved f100,000.00
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>�. # � �
� '� Report to Council PF 02-99
g Subjcctc Tender for Eastshoro Community Centrc
FINANCIAL IMPLICATIONS:
(rontinued)
3.
Datc: February 2, 1999
Pegc: 2
- - -
Professionel Fees 100,000.00
Sundries & Miscellaneous Items 20.000.00
G.S.T. ��A������ 48,440.10
G.S.T.rebate ���T�.i�u'�'n''��'�� - 21,680.40 �
�Total Project Cost ;� f732,710.30
4. ProJtttCasu(over)underApprovedFund� S(32,770.30)
The Director of Financa und Treazurcr of tl�e Tuwn of Pickcring, in accordance with
Provincinl Regulations, certifies ihat expenditures contained in the recommcnded
approvals can be financcd by the issunnce of debentures, if required, far n tertn of up to
20 years and is within Ihe updated Debt and Financial Obligation Limit.
My debt issued will result in annuul repaymcnt costs uppearing in fwure Current Budget.
The told expcnditures including the nbove recommendations will result in debt chazgcs of
approximately $78,0OO.OU per year with n fiflecn ( I S) ycar term ut 7 percenL Financing
costs in the eslimntcd nmount of 59,000.00 will be included in thc 1999 budgets.
EXECUTIVE SUMMARY:
The Eastshorc Renovation and Expansion projcct was cndorsed by Town Council in
1998. The project has now becn Iendcred und final costs rcccivcd,
Town Council npproved n totnl construction budgct of SG00,000.00 and dcbt financing of
$700,000.00. Tendcrs have bcen reccived nnd the total cost is $592,010.00 plus G.S.T.
The subsequent consiruction cost is $G09,770.30 including G,S.T. nnJ G.S.T. Rebatc.
The total project cost is now estimated to be $712,770.30.
The Direclor of Pnrks & Fncililics is niso requesling n 520,000.00 contingency should
Town Council deem this appropriute which has been included in the above tables.
BACKGROUND:
'fhe Eastshore Renovntion and Expansion was approved in principle by Town Council on
June 22, 1998 bv Resolution # 114/98.
On August 4,1998 Town Council passed Resolution # 157/98 authorizing expenditures
in the amount of S 100,000.00 for consulling fecs to preparc plans, cost estimates and
conatruction management of the project.
Subsequentiy, on November 2,1998 Town Council pnssed Resolution # 2l8/98
aulhorizing a project construction budget of 5600,016.00 end en overall cost of
$700,000.00 to be funded by debentures end/or charges to the Generol Fund.
Thia project hes now bcen edvertised through a public tendering proccas administrnted by
Dalton Engincering & Conatruction Ltd. in cooperation with tho Town of Pickering's
Supply & Services stef!
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�Repod to Council PF 02-99 Dnte: Februury 2,1999
Subject: Tender for Eaatshoro Communiry Centre Page: 3 �
HACKGROUND:
(continued)
As lhis project is being managed by Dniton Engineering & Conslruction Limited es the
Town's construction managers they now are requesting authority to proceed lo awerd
various contracts to tha sub-trades �n behalf of the Comoration und to approve an overall
construction budget of approximntely $610,000.00 (not including contingency).
Town Council should notc that lhis cost includes an allowance of approximately
$19,000.00 ($15,000.00 allowance S3,980 site services) to repair the existing parking lol
and correct some on-site drainage problems which have created icing nnd safety concerns
for seniors in the pnst. This work was not included in thc original cost estimates.
In light of this, it would be appropriate to proceed wilh the project for the tendercd
atnount.
Lastly,'Cown Council is reminded that there is no contingency nllowance included in the
tender amount and for reasons of expedienc�� ihey may wish to include a contingency of
$20,OOD.00 (approximntely 3%) to ensure thc project does not experience cost overrun or
delay to receive Town Council approvul for unforcscen costs. Nocmal contingcncy
allownnces would be in the runge of 10% however, given the scape of ll�e projccl 3%
should be adequatc.
Upon cnreful exrtminnlion by ihe Direclor of Parks & Facilitics, und the Chief
Adminislrativa Officer, of nll infortnation rcccivcd, I recommend the tender in the
amounl of $592,010.00 bc approvcd und a construclion cosl oC$G09,770,30 also bc
approved.
Town Council may further consiJer a contingency allowance of $20,000.00, which
shull not be expended without prior approvnl of the Chicf Administrative Olticer.
A1"I'ACHMENTS:
1. Resolutions # l 14/98; il 157/98 nnd N 21 S.
2. Letter from Dalton Engineering & Conslruction Limited
3. Locntion Map
Prep o � � Reviawed by:
_ i /si�!' �
E t a Gillis Paterson
Direclor of Pazks & Facilities Director of Finance and Treasurcr
_ Recommended for the consideretion of
PickerinR Town Council
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10 ' INTER-DEPARTMENTAL MEMORANDUM
; CLERK'S DEPARTMENT
DATE: October 21,1998
TO:
• E. Buntsma, Director of Parks & Facilitics
FROM: Bruce Taylor, Town Clerk
Pleese ba advised that the Councii of the Town of Pickering passed Resolution k114/98 at a
Regula� Council Meeting of June 22, 1998.
That the report of ihe Ea�t Shore Community Centre Building Committee be receivcd for
information; and
That ihe recommendations containcd in the report be endorsed; and
That a plan for phns(ng and financing be brought back to Council for final npproval; and
That 6udget approval be given tn order that working drawings and specifications cnn bc
drawn up and tenden prepared; and
Thnt the architecturel and engtneering firm of Stone, Kohn, DicQuire, Vogt, Arcliitects be
retained to complete the rccommendcd assignme�d.
This reso i is scnt t you for your informntion.
ruce Taylor, Town Clerk
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' ATTACHMENT# � TOREPORT# �r0a -�% j
INTER-DEPARTMENTAL MEMORANDUM � 1,
CLERK'S DEPARTMENT
DATE: October 21,1998
TOs
• E. Duntsma, Director of Parks & Facilities
FROM: Bruce Taylor, Town Clerk
; Please be advised that tha Council of the Town of Pickering passed Resolulion #157/98 at a
Regular Council Meeting of August 4, 1998.
In the Dfrector of Parks and Facilitia Report PF 08-98 it is recommended thnt Council
Approve entering Into contracb for the fallowing amounts with:
1. Stone, Kohn, McQuirc, Vogt
539,000
2. Simcoe Engineering $30,000
3, Dalton Eng(neering and Construction Limited $21,000
And lhat lhe finnucing of e:pendilura in the amount of 590,000 for contracts nnd SI0,000
for di�bunemente lhrough ihe teeuance of Je6cntures bc upproved; and
'fhat the Direclor of Finance und Trensurer be aulhorized to amend the annual repnyment
Ifm(t reapecting long-term debt and finnncial obligattons; und
That ealimaled diabursemenls (n the amount of 510,000 as describeJ in Report PF 08-98 bc
Approved;and
That Council Aulhorize the e:ecut(on of all necessary documente lo bring effecl hereto.
This re olution is t to you for your informalion.
Bruce Taylor, Town Clerk
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ATTACHMENTl1 1 TOiIC?ORTi10�0,�
�' 2 INTER-DEPARTMENTAL MEMORANDUM
CLERK'S DEPARTMENT
DATE: November 3,1998 c. ra ,(• "�, t'� !�':
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TO:
• Everett Buntsme, Director ofParks and Facilities Tq:;'rt Of• '�:'.! ;C''t
� � ncn;.,.•.
• GilPaterson,DirectorofFinance !�.•.r��•:;���,' ���!,!-^
FROM: Brucc Teylor, Town Clerk
Pleasc be advised that tha Cauncil of thc Town of Pickering passed ResoluUon H218, Item #3 at
a Reguler Council Meeting ofNovembcr 2, 1998.
That Report PF 10/98 regArding the East Shore Community Ccntre be received nnd
thrt:
I, the recommended phasing schedule for construction and renovations ot the
Eaet Shore Community Cenlre be adopted (attachmcnts 1& 2);
2. the project cost of Sb00,O16.00 a� shown in lhe cosl from Dalton Enginecring
& Construclion Limiled, Project Afanngen be approved;
3. fundtng in the amount of up to 5700,000.00 be prov(ded by the issunncc of
de6enlures, if requircJ, by lhe Region of Durham for a term up to but nol
esceeding twenty (20) yean, be approved, wilh lhe balance to be charged to
the General Fund; and
4, the appropriate oliiciab of lhe Town of Pickering be given aulhority to give
etfect therelo.
This resolution is sent to you for your information.
���� .1�1 \
Bruce Taylor, Town Clerk �
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• T.l. Quinn, General Manager
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. ATTACHMENTq�.TOR �. / �l�j
A11'ON
January 2T, 1999 �/��L::;u
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Everolt Bunstma
Dtreclor of Porks and FaciliUes
The Town of Pickering
Pickering Civic Complex
One iho Esp�anade
Pickering, U�I L21V 6fC!
East Shore Commun(ty Contre
Pickering, Ontario
L'alton Project H 98079
Doar Evcrolt.
Further lo our meeting �f this afternoon, we are pleased to submit for final
approval, aur revised cost eslimate for lhe �ddilions and alleratians to Ihe C•asl
Shore Communily Cenlro for Iho sum af five hundred and ninely two
thousand and ten dollars (j592,010) + G.S.T. This cosl does not include lhe
Dallon Construclion Management fee which is an additional Twenty one
thousand six hundred and sixty ninc doliars (521,669) + G.S.T.
We have allached our revised breakdown wilh the foilowing c�i�nc�es as
distussed at loday's meeling.
• Signage tias been deleled
• Cedar decking has been ravised to pressure lrealed SPF lumbcr
I hava broken our lol�ls into Ihrcr, caleqories as follows:
. Lino flems 75, 76 and 77 indicato iho construcUon cosls excluding Dallon Fae
and G.S,1'. nel payabla at 3%.
• Lines 70, 73 and �0 indicale lhe addilional cosl lor the Datton Construclion
Manayernanl Feo and G.S.T, net payabie al 3°�.
• lines fi1, U2 and d3 indicato Iho Dalton Conlract Valuo including
managoment Fee and G.S.T. net payable at 3%, which would be the final
lotal payable lo Dallon Enpinooring & Construction limiled for conslruclion
and conslruclion manapemenl services ulilizinp the net 3"/o payable G.S.T.
Datlon EnpmeeNng and Consuuclion Limitad
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� . . . .Tdcphonr.(1lqtxv+193 Fuuwde.M1617l9.96L - � � �
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Please nule all Dplton Invoicinp will includo G.S,T: calr.ulated al 7%. 1'he 3%
G.S.L noled ebove is the nel u.5.T. payable by Iho Town at Pickerinp afler
credils/rebales are received by Pickering from lhe Government.
Dased on lhis informalion lhe Dalton Conlract Valuo is noted on tho boUom of
papo 2.
Poge 3 of Ihe breakdown coniains a bud9ot reconcilialion of addilional itoms that
were not included in our origmal budget but included in our revised cost
summary.
In accordance wilh our meeling Inday we look forward lo final approval on
February 9, 7999 following Ihe February B, 1999 council meelinc� to proceed wilh
lhis project. [3ased on lhese appraval dales we anlicipale commencing work an
site March 1, 1999.
If you have any questions pleaso do nnl hesitate lo conlacl Ihe undersigned.
Yo rs r ly,
D LT ENUINEERING 8 CONSTR�CTION LIMITED
R o ie
Chief [stimalnr
Cc; Doug Dickerson, Councilor'fown of F'ickenng
Jim Walker, Superintendent ot Facilities lo Conslrur.tion 8 Capilal ProJects I��
Allan Slone, SKMV Archileds
P. Andrew Dallon, C E 0 ,
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(+ft(+.1ECT: PICKERING EAST SHORE COMMUNITV CENTRE
rn7tIER: TOWN OF PICKERING Dnratinn m wks:
LOCATION; LIVERPOOL ROAD Pro�ccl No.:
, ARCHITECT: SKMV ARCHITECTS Ualo:
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Aren In uF:
� Approvcd TonJcrOuc.
I I` shon General 5ummarv Budur.t 14. 1998
' 2 Tnirqiomry serviees
� � Equipment -
. ' •"Ir.anup 8 tubbisli removal
' :�Prolecuon
i clhidlonnlshnnd�in{�
;;upervision
; R br:mulilinn
9 Allei;uions lo exisling work
10 ni�awanees PC Sum...winlcr wnditions
I 1 I tnsi��u�on 6lcslmp
I 1J�F..� ,ivaUon E �atkfill
� 1; H:�m1 r.xCOV0�i00
1A H+u,kl�ll
I1G lawn Bnwlinp dark.. .. .. ,,'. "
16 Sidewalks, curbs
1 i P,iv�nq,..new parking lot, asphalt sWewniks
76 Pavmg...repair, to ewsting unrkinp lol
14 MeAc pood sod
20 tnnuCle supply
21 Coi�i ir.le sundnes
21 PbII��w01k 6 placL canb�eU•
24 F'I+ir.c d linish canc�elr
25 licinlnrcernonl
2G �Yuruinn tile
!Wl
I JC
3.
I .�n
� dl
j n7
I44
45
� 49
masnnry icpnirs
Wral Slcol, Iinlels, dr.ck
h CnrpenUy
�uk
np R 5hr.ul Mul�d
i ,oflils, claddinq
un�
�proohn{� 8 walcrproufin�
w Me1�iwOrk
I Dnurs
Imod shuller doors at bnr
�num, qlass, plazin� 6 mirrors
nalic Jaor operaters
nll nnd acouslics
3,070
4,�00
6,520
1,725
4,070
A9,7tl1)
2U,117
2U,207
0
n
tz.�su
572
4,482
2,tl00
5,751
25,��9
15,000
7,�79
G,008
578
1,J�0
2,000
2,795
680
za,eza
�,oa�
29,854
10,01tl
a,a�s
19,Sdi
2,49!
1,�8%
1,554
8,505
0
0
� n,azo
0,000
31,848
Pago 1 0l 3
�,070
4,�00
fi,52U
1,7YS
n,n�n
A3,7A0
20,AG9
19,070
7,500
0
10,�00
JJ.I
5.579
' S:S97
0
35,000
t 5,000
0
5,770
2,256
7,010
8,700
2,879
Otl0
:18,tiUU
1,OH:1
:f9.6tl'L
tA,2A1
1A,[OJ
1QG34
0
1,6N7
I.JJ'i
5,171
B,A25
1,950
18,230
0
95,A50
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ttl
Utl07U
21•JampJ
/,671
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u
0
0
0
0
35?
(1,1�7
7,500
0
(1,090
(�9,
1,U7
2,537
(:,,3J1
9,G01
0
(1,279
(291
1,6tlU
5,680
G,300
(156
n
ii,�ao
0
10,02fl
3,321
fi,760
3,073
(?,A97
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Q
(3,374
G,A25
1,350
3,604
Ink�n(f
l�ikou((
Inkroll
Inknnl�
U�Feulf
lakroll
nan
lakcoff
Owncr
�en G Son
Ilon lakaoll
Iton takeolf
VIuED TO Fi LUMB.
I. hi parkinp
drew Pavinp
�O W
I, In parkmg
Ilon takcoll
Ilon lakcoll
IICI'f
frik Flnor
Itnn I;�keaff
Iton nilow
ar
Ilon Alluw
po Iron
Ilon lakcoll
Ilnn lakrofl
�ni .
IudeA in rooling
Ilon ldIOW
IIOn AlIOW
mmeraallUalton
ronlo �oor/�allotl
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�detl m f14A
Gallagher
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Noie: All Dalton Mvo�qni� wll� fncludu G.S,T, calculaled al 7%. The 0% G.S,T� noted nYimu i:ti Ihu
a^i^.d abovc Is net G,S.T. p�ry:iGtu l�y Tha Tnwn af Pickering after credits/rebates auu recc(vud.
Dntlon Controd Val�m
tn:truction oxcludinp C..S.T. 592,O1Q
: o�� ��rucNon Mnnnmm�nn� Fec ' ss� '
�:I Conlract cxcludlnq GST 619,67fl
,^ r GMtra �! 7Y 42,�J ,H
,. �r� inr.luding GST L617"/. 656,697
ta^•1 i:icluJing GST
Pape 2 of 7
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r" ApArovuJ TenderDuc,
I � Shorl Gencral Sumrnary Budyat 1A 1998 Varl+mr.o Notes
� � ^i!P?�1'RECONCILIATI0,�1
�� TIiL'iUILPWIN0ITEMlWERENUTALLOWEDFOHINTH80RIGINAI.BUWCi:
. T•• . �� �.. � ..:._��� ��..ai����� � n '1 [l1/1 % G(1R el I 11V1/
n0u I a I u I 0 IDELETEp
Scrvlcus 0 'J,UNU 3,980 uuuthwuud
ALLOWANC,f,-$ INCLUUEDINTHIS FINAL SUMMARY
TI!' fOLLOWINO AILUWANCES AR8 CAHNIEO IN 1MIY TENOER� TO BE 6llPCNOCU IN WNOLE OR IN PAH(, A7 APVROVEO
BY IIIE ARCIIITEf.T ANOOWNfiN:
,epntrs lo cxisUng parkinc� lol I I 15,000
12.150
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