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FROM: ,. Briice Taylor, AMCT, C&IIvt DATE: December 3, 1998 �
�." ' To�'vn Clerk
:�t
� / � � REPORT NUMBER: CL 58/98
�l
SUBJECI': AdYance Funding Program
��
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RECOI�9NENDA170N:
That Cierk's Report CL 58/98 regariling the Advanc�: Funding Program be reccived; and
; '
Councll ahould traert wordtng at tbis potnl w estoblirh u Commiltu fo nview Phe app!lcaf7ons
jor advaxce fendJng or nfn the appficalloxs fo a staJj'pason or agency jor review
.ORIGIN:
' Letter from President of Ontaio Lottery Corporation dated Juna 24, 1998
AUTHORIT'Y:
Gaming Act
FINANCIAL IIvD�LICATI0N5;
Not applicabla to thc municipaliry
�
—
EXECUTIVE SUMMARY: ` :
To detemiine a strategy for recommend'uig to the Province how the Tawn of Pickering's
: ellocation af E291,747 should bc divided ar,iongs! local charities.
BACKGROUND:
THE ADVANCE FTJNDING PROGRAM
Manbera of Council svere circuleted a letter deted September 25, 1998 to Mayor Arthurs frvm
- the Ivianegement Boerd of Cabin�t.advieing that the Province wab cancelling its charity,cesino
`.', ;'initietive.end wauld'only approve caainaa tfiai were located in communities that support sucfi an
estebUshineiit.
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` Tlus Ictter� went ori to say that tho Provitice, through the Onterio Lottery Corporation, is
' provlding S40 miiion dollers In edvanca f�nding to chafitita tiuoughout Ontario, An ellocation of
5291,747 has beirn aUocated to ihe Town of Pickcring for diatribution to our locel charitiej.
,;�:
It is the re+ponsibility ofthe Tawn to develop a Roster of eligible charitia that would ehere in the
advance funding based on locul nceds and p�ioiities. Bligibla cherities are those organi�ations that
meet the ume requirements for etigibility,es aeC out in the Lottery Licer�i��g ?olicy Menual
; provided by the Alcohoi and Geming Commission of Ontnrio. The ru{uirements for eligibiliry
' includa:
`' e) the reGcf of poverty; '
b) the advancement of education;
c) the advencement ofreGgion;
d) other cheritable purposes bene6cial to the communiry
Also, a charity that is eoplying for advance funding who held a Monte Cerlo event in Pickering
between January I, 1990 and March 31, 1998 is to receive priority plaament on the Roster.
In order to properiy dcvelop the Roster, advertisements were placed in the Community Page
throughout October and Novemter advising our local charitics of the Advance Funding Program
and inviting them to submit rn epplication on the prescribed form, We also sent letters to all
charities who have applied for any typo of lottery licence within the lest year advising `them of the
Program.
Thd�eadline for the charities to submit eppGcation was November 3Q 19:9 and the deadline for
submit6ng the Council-approvnl Roster to the Onterio Lottery Corpowtion i9 Mazch 31, 1999.
�4PPLICATIONS
The Town has received a total of 40 applications for advance Ponding totelling 5949,955,
elthough three of tha applicants did not request a specific amount of funding.. NI of the charities
� meking application eppear meet the eli�ibiliry requirements noted above and none of the charities
have canducted a Monte Carlo event in Pickering betwern Jenuary 1, 1996 and Merch 31, 1998.
I have attached to this Report a summnry of the applicutions that have ban received. Under
sepnrate cover, 1 have also provided Membera of Council with a copy of the Applicatlon Fortn
and a copy of the purpose for wltich the cherity ia making the application. Further documentation
that wes included with tha appGcation euch aa incorporsdon documents, urganizetion by-laws,
etc, are availeblc in the Clerk's Department.
The Provina has not made srry rules with respect to how local Councils are to deal with the
applicatiom or how tha ellocadon will be divided. However Council chooses to deal with this
issue, it ahould always remember that tha Roster must be "submitted to the Ontario Lottery
Corporetion no later t6en March 31,1999.
I have ettactied for Council's information a letter from tha Exewtive Director of the United Way
of Ajax•Pickering offering its assistance in tha distribution of the advance funds: Council may
also went ta consider tho estab(ishment';gf a committea to review. the applicadons and make a
recommendation to Council before the March 31,1999 deadlina
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� � � � FUTURE �FUN`DING PROGI2AM
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:`< Tho�Advanco Funding Program ie e onati��ne only program and wiil be repiaced by the Ontdrio
Trlllium Foundation which ha� ban es�ebliehed for the puryose of distributing a gueranteed
' minimum'of 5100 million annually in i:nding to charities end not•For-pro6t groups throughout
Onterio. J;
` To achieva local input into decision�-.naking, the Pro��na will eppoint 16 Grant Review Teams to
work with the Ontario Trillium Fowi�ation. The Grant Review Teams wili roflect the geographic
ereas estabGshed for District Health Councils.
The Grant Re�iew Team that wiU review Pickering applicetions will reflect the Region of Durham
and the Counties of Heliburtoq Victoria, PetePoorough and Northumberland. A total of 25
members will bo on this Grant Review'Peam of which five membero will be appointed to represent
tha Region of Durhem. A letter dated November 18, 1998 from Mayor Arthurs was sent to the
IvTinister of Cilizenship, Cu1Sure and Recreation rccommending that Mr. Peter Gilbert be
appointed to tha Grant Raview Team.
1 would point out thet thc Council of the Town of Ajax pessed a resolution on November 16,
1998 requesting the M'inister of Citiunship, Culture end Recreation to establish a separata Grant
Review Team for the Region of Dufiem.
ATTACHMENTS:
1. Summary of groupa making app�cation for Advance Funding
2. Letter from United Wey ofAjex-Pickering dated October 23, t998
Prepared By:
l�
Hruce Taylor, T, A�N
Town Clerk
Attachments
Recommended for the consideretion of
Pickering Town Council
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ornes J.
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' :;r,i 2 :i ;c38
-0LERICS DEPARiMEN7
- Mr� Brw.�, Taylor
Town Clak
; ' Town ot Plckering '
, Ona'Tho Fspienede .
Ptckeri�g� Ontario
L1V 6K7
Dear Me Taylor.
In response to the Pravincial (iovemment's Advance Funding P;ngram initiative, United Nay of
AJax-Pickering would liice !o extend its assistance to the Town of Pickering in the distribution of
these tunds. .
United Wey of Ajax-Plcktring has a well-established and effective process of assessing and
pdoritizing tha community's human servica needs.
The Unfted Way of AJeu-Pic.kering Citizen Review Process, utilizes the knowledge and skilis of
treined volur:tcer cltlzens. 1'hese volunteers ate members of United Way's Doard of Directors az
woll ns otF�er cit3zens actively reauited through local media This citizen Review Process
identifi;a locat funding priori►tea end d'utributes monies raised during United Way's annual
fund:eising campaign.
United Way ot Ajax-Pickering brings lhis well-established Process, community experience, and
es:ablished infraswcture end edministrative skiQs to �he table In offering ils assistance.
United Way representeUves would like tu meet with you to discuss United Way's offer of
essistance and Ihe tertns of reference of Ihe Advance Funding Program.
�''' Sinccrely, .
�� �
`�-� �-O
Dennis (ioulin
Pacecutive Director
cct John Rider, President
Un3ted Way.of Aje�i•Pickering
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