HomeMy WebLinkAboutPL 20/99�(,. •g
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� REPORT TO COUNCIL
FROM: Ncil Cartoll DATG: Novcmbcr 30, 1999
Dircctor, Planning nnd Devclopment
ADDBNDUM TO
PLANNINd REPORT NUM08R: 20-99
SUI3JGCT: Temis of Rcference
Detailed Revicw for the Li��cmnol Road Sowh Arca
RECOMMENDA7'ION:
That Town Council receive AdJenJum to Plnnning Rcport No. 20A9; and revise
Rccommendntion 2 of Item N2 of thc Repon of thc Gxcculive CommiUx by ndding the
phrase, "nnd ns fiarlier rcrised as sct nu! in dppe��dix A! In Addendio�i lo
Planning Repnr! No. ?U-99 ", ahcnd of lhc phrasc, "as thc basis for undcrtuking Ihis study", so
that it rcads ns foliows:
"Thul Tbwn Counril endorsc thc "Tcrms of Refcrcnce for n Dclailcd Rcvicw of
the Liverpool RoaJ Soulh Arca" nitachcd as Ap�xndix I to 1'lanning Report
No. 20•99, anJ as funhcr rcviscJ us sci aut in Appcndir AI to AdJcndum ta
Planning Report No. 20-99, ns the basis for �mdenaking this stuJy".
ORIGIN:
Commcnts at thc f:xecutivc Cammiuee �iccting of Novembcr ?2, 1999; Commcnt IGtcr datcd
November 29,1999, from Pickcring linst Shore Communiry Associntion on thc
November 4'h dmR of thc Tcrnis of Itefcrencc for thc Dctailed Revicw of thc
Livcrpool Rond South Arca.
AUTFIORITY:
Thc Planning Act, R.S.O. 1990, chaptcr P.13
FINANCIAL IMPLICATIONS:
Tlure are no finuncial implications us n result of ndopting thc rccommcndatians in this Rcpon.
Planning Repa�t No. 20-99 denls with the finuncial implications of undertaking the
Delailed Revicw of thc Liverpool Road South Ana.
EXECUTIVE SUMMARY:
'flfis Rcport responds lo threc mottcrs:
i, Requcst at Exccutivc Committcc for infomiation on thc hiring process thc Town
will use for the consultnnts required to assisl smff with the Liverpoal Rond South
Detailed Review;
2. Rcqucst ut Exccv!ivc Committcc for n rcvision in thc study Terms ol' Rcfcrcnce to
include n refcrcnee to lhe WaterGont Co•ordinuting Commfltee: nuJ
3, Comments reccived from the I'ickcring Gast Shore Communiry Associntion
respccting ihis rcvicw,
� ADDENDUM TO PI.ANNING fiF.PORT NUMBGR 20-99 Date: November 30, 1999
Subjcct: Terms of Rcfcrcncc Pagc 2
Detailed Review of thc Liverpool Rond South Areu
In undertaking ihe detailcJ revicw of the Livcrpool Rond South Arca, stuff hnve identifted thc
need for the services of u wnsullnnt for cuch of the two parts of thc sludy, with a specific
expertise rclnted !o that Pnrt of the study. It is ihe intenlion of the Plnnning and Dcvelopment
Departmcnt to hire Ihe best-qunlified consultunt nt thc best vnlue to ussisl stnff in undertaking thc
rcquired work. The sclection process will include invitalions to four or fivc qualificd firms or
individuuls to submit n Letter Proposnl, nnd auenJ an interview, to explain their qualifications
nnd experience in ihe required urca oP expertise. A member or members of Council mny be
involved in this process should Council so choose to nppoint a membedmembers.
Stuff also recommends n revision to thc Tertns of Refcrence to ndd a`Consultntion' scction
outlining ihc communiry wnsulta�ian stratcgy staf�will usc. As part of this consultation strotegy,
it is noted thnt stniT will consult with rcicvunt committees of Council, including the
WnterGont Co-ordinnting Committcc.
Commcnts from Pickering Eust Shore Community Association arc discussed. 5ome suggestions
mnde by the Association nrc nlrendy incorporated in thc Novcmbcr IG'� version of the Terms of
Reference, nnd will bc fudher clarified by incorporation of the `Consulmtion' scction
recommended by this AddcnJum Report.
BACKGROUND:
1.0 Consultnnt llirine Proce.c.;
Thc Town will bc undcrtnking a scicclion process to cnsurc ��•c hirc thc bcst-qualiftcd
individual(s) at the besl valuc, for both I'nn I und Part 2 of ihc Dctuilcd Rcvicw for the
Liverpool Ruad South Arca.
Stnfi' intend to as�cmblc a list of polcniially qualificJ marin;ilwatr.dront plauners. 'fo obtnin
thesc nnmes, we will be contacting reno��•ned agcncies such es Ihe 1Vaterfront Regcncration
Trust, contacting othcr nrca municipalitics �vho havc completcd watcrfront and mnrina land
usc studics, und chccking thc list nf firms aho ha��c providcd litcraturc to thc Town's
Purchasing Division.
To select a consultant, we inlend lo use n modified RPI' process, ns opposed to u full RPP
process. (A full RFP proccss is useful when lhe To�vn �vants thc consultnnt to propose an
approach to thc projcet, propose lasks to undcrtake the ���ork, propose n timetable, nnd
propose n public consullation program.) In the cuse of the Liverpool Road South Detuiled
Review, the npproach, tasks, timetable and con�cullalion progrnm havc ulrcudy becn
articulated in thc Tcrms of Rcfcrence: We necJ to hirc a qualified watcrfront planncr for
Port I to nssist stuff in complcting thc work. Wc nced to hirc a quulificd urban
dcsignerAnndscapc architect for Part 2 to assist slnff' in completing ihc work.
Thus, mther thun using a full R�P process, Planning stuff intends to invitc four or fivc
quulificd individunls/firms lo submit a maximum 5•pagc Lctter Proposal outlining such
mauers as thcir qunlificntions and expericncc in watcdronUmarina dcvclopment including
communily design nnd economics, Ilieir cost (recognizing the upset limit of $20,000), their
ability to complelc thc projcct in thc required timc frame, and rcfercnccs. It is furlher
nnticiputcd thnt Plnnning stafT would inicrvicw thosc who respnndcJ to thc Lcttcr Proposnl
to assist in making the finnl selection. This process closcly follows thut of nn 'Invitationnl'
Tendcr or RfP thut is nn ncccptcd prncticc in thc ncquisition of goods and services in both
thc Town and gcncmlly across ihc profcssion.
Staff unticipntcs using u similnr Lettcr Proposal anJ intcrvicw approoch for Pnrt 2 whcrcin
we would bc rcqucsting skills in Urban Dcsign/Lnndscapc Archilccturc.
�1�
8 ADDENDUM TO PLANNINd REPORT NUMBER 20•99 Datc: Novembcr 30,1999
Subject: Terms of Refercnce Pagc 3
Detailed Review of the Liverpool RonJ South Arca
5hould Council wish to nppoint u member (or mcmbers) of Council to nssist in thc selcction
process, this cnn be ensily accommodated.
The nbovc•noled hiring process has becn discussed with the Dircctor of Corporate Scrvices
and with Qic Chicf Administrativc 011iccr, both of whom confirm that this proccss would bc
in keeping with thc Town's geneml policies and procedures.
2.0 Walerfront Co-ordinatina Commitlee
At the November 22, 1999, Executive Commiltee Meeting, Councillor Drcnner rcquested
that the Wuterfront Co-ordinating Committce be consulted during Ihe course of Qic Rcvicw.
Stnff hus lookcd at thc Tcrms of Refcrencc with this in mind. There was somc bricf
discussion of the consulintion strategy in the Report lo Council, and indircctly in the'Pcrms
of Rcference. Howcvcr, no dircct discussion was included on who would bc consulted, or
how. Accordingly, we propose that a section bc addcd to make the consultation strntegy
clearer. 1Ve proposc ihat Council add that a ncw section "7. Considlulion" to Qic
Tcrtns of Referencc, and renumbcr the remaining scctions.
The ne«� sectiun 7�+�ould outline �ehom, nt n minimum would be contacted, how Ihcy would
bc contactcd, when thcy would bc wnlactcJ, anJ whal forums nnd venucs would be
available for commenting. Gencral time frames for public commcnts nrc also oullined, This
section is oullined in Appendi� AI lo this AJdcnJum Rc�xirt. It is recommended Council
edd ihis section to thc Terms of Refcrencc
3.0 Como�cnt� from Pickcrin� Gast Shorc Communit�� Association
We have reviewcd thc commems of the Pic4:cring Bast Shorc Community Associution
(PESCA) on the November 4'h dmft of thc 'femu of Refcrcnca Their commcnts Lrc
provided as Attachmcnt N I ro this Addcndum Rcport.
Thc refcrcncc to "bnyfill" has alrcady bcen incorpomtcd in thc Not�embcr 16'h version. The
rcqucst for specific time Gamcs for public commcnt is includcd in Ihc proposed new
'Consultation' section. This 'Consultntion' also identifics that the communiry, elcctcd
officinls, and developers will be nble to providc input to thc study. As discussed in
Plnnning Report No. 20-99, given Ihe significnnt work donc to Jate along the waterGont, the
limited scopc of the Rcvicw, and thc inclusion of four public workshops / open houscs, n
stcering committec is not proposed, Howcvcr, slnff �vill bc nvailable to mcet with resident
working groups ns necessury.
Access to thc nrea via Liverpool Road, nnd Ihc ability to tie into the Millennium Square
project nre good points that cnn be used as input to the discussion of opportunitics and
construints for development at the enJ of Livemool Road. Dut, thcy arc not mattcrs to be
nddressed on iheir o�m.
The environmentully sensitive marshes at ihe nodh end of the Bay would be discussed as
part of thc context for the study nrea. The arca wcst of Pairview Avcnuc, nround
Browning Avenue, and nlong Front Street norlh of Commercc Strcct has quite a dif�erent set
of opportunities, construints, and issues. Staff does not support including these lands (somc
of which havc bcen reccntly rezoncd) within this study arcu. ShoulJ Council scc mcrit in
studying thesc lands, a separnte revicw should bc initinted nt onothcr time,
The Inst pnragmph in the Icuer rcfcrs to n matter arising nl the Octobcr 12, 1999, Gxccutive
Committcc Mccling. These Tcrms of Rcfcrence wcrc not considcrcd nt that mcNinµ. 7'his
appears to be refercing to anothcr mauer respccling thc Waterfront TmIL A copy of
PESCA's comments has becn fonvnrdcd to the Dircclor of Operntions and Gmcrgency
Services for n response.
ADDENDI iM TO PLANNINa REPORT NUMBER 20•99 Datc; Novcmbcr 30, 1999 �
Subject: Terms of Refcrcncc Page 4
DeWiled Rcview of thc Liverpool Road South Aren
APPENDIX:
I. Proposed Rcvision to Novcmber 16, 1999, Tcrms of Rcfcrencc for the Dctailed Revicw
of thc Livcrpool Rond South Arcn
ATTACHMGNTS:
I. Lcttcr Gom Pickering Eost Shorc Community Associaiion dated November 29, 1999.
Prepared By: Approved / GnJorsed by:
/
���� � _
Cutherinc L. Rosc Ncil Cart I
Manngcr, Policy Divisimi Dircclor, ' ig und Dcvclopmcnt
CLR/kb . '
Attnchments
Copy: Evcrett Duntsma, Dircclor, Operalions and Gmergcncy 5ervices
Gillis Patcrson, Dircctor, Corpomtc Services & 1'reasurer
Richard Flolborn, Division licad, Municipal Property anJ Gnginccring
Recommended for the considemtion of
Pickcring To�m Cou i ' ,�
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� ` ���. yy
o a5,. Q�in
Chief Adminisirativc 011iccr
,�,
� io
APPENDIX AI TO ADDGNDUM TO
PLANNINd RGPORT N0, 20•99
RECOMMF.NDED REVISION TO THE
NOVEMBER 16,1999 TERMS OF REFERENCE
FOR THE
DETAILED REVIEIV OF TNE LIVERPOOL ROAD SOUTH AREA
Revise the November 16, 1999, Terms of Reference for the Detailcd Review of the
Livcrpool Road South Study, by ndding u new section 7, ns follows, nnJ renumbcring the
rcmaining scctions accordingly:
7.0 CONSULTATION
As nn integrnl part of the Revicw process, the Town Planning staiT will
undertake a communiry consullation proccss to share knowlcdge on existing
conditions nnd ide��s on future directions,
The consultation proccss will reach out to, u; Ieast the following, persons and
orgunizntions: Ihe May�r und \lcmbers of Council; rcleeant commitlecs of
Council including the Waterfront Co-ordinaling Committec anJ Ihe Millcnnium
Trail Ad-Hoc Commiltee; senior'Po«n stafT; conservation aulhoriry nnd olher
key agency rcpresentatives; community associalions; study nrca landowncrs,
residents, business-operitors, ond devclopers; lundowners abulting the sludy
tucn; and other interestcd indiviJunls and groups.
At Ihc start of lhc Revicw, and al all kcy points in thc Rcvicw, lhc consulmtion
proccss will includc at Icnst Ihc follo���ing ty�s of notices: Jircct mailings to
lando�mers in, and wilhin 120 metres of, �he study aren; dircct mailing to Town
officiuls, kcy Town stn�; kcy rcvicw agcncics, nll ratcpaycr associntions, and nll
others who indicnte nn intcrest in ihis Rcvie�e; and notices in the ncwspaper on
ihc community pagc.
The consultalion process will include oppartunities for communily nnJ ngency
input ihrough Open Flouses / Workshops, mcetings of Gxccutivc Commitlee and
Council, wrilten responscs, e•mail, one•on-onc or small group mcetings, by
tcicphone, or otl�er means, as necessnry, to mect the nceJs of die individuol or
group that is commenting. It is anticipatcJ Ihat Reports will be avnilnblc about a
weck uhend of the second, third and fourth a�orkshops / open houses, with at
lenst a two-week comment period following ihc workshop / open house.
�` �. . ,
AttacFment N 1 to Addenchnn to � 1
Planning Report Nunber 20-99 �
�l(i�lllg '� .�' ]D10 Lqll(TIlCII�Y i�OCJc'ilal
Novembcr 29,1999 RECE I V E D
CathedneRose NOV 2 9 1999
Managcr J'olicy Division T7HNOFPICIIEPIIIp
City of Pickering PLANNINOOEVMiYE1R
Re: UraftTertnsofReference-Novem6er4,1999
Liverpuol Raad South-Detailed ReviewArea
Dcar Ms, Rose:
The following are comments from the Pickering Gasl Shore Comrc�uniry Association (PGSCA) on
the dmR Tcrms of Itefcrence for the Livcrpool Road Soulli rcvicw arcu. PGSCA is oFthc opinion
thnt the twa proposed dcvclapments nrc not in linc wilh thc vision for the wutcdront nor with the
exi�ding developm�:nL All devclopment must tuke into account thc nuture of thc community and thc
substuntinl cffon �nd ideus put forth by vurious wutcrfront committecs ovcr the pnst scvcml ycars,
Sp:cific commcnis !o lhc Tcrtns of Rcfcrencc:
o D�:tuiled rr,vicw arcu: thc urcn shauld bc cxpandcd. to includc propertirs on Uic wcst
sidc of fairvicw Avcnu: south lo Drowning Avcnuc, cusl along lirowning nnd Ihcn
sbuth to Commcrcc Strccl incluJing properlics on bolh sidcs of f�ront Strcct.'{'his
cxpandcd arca would includc morc of lhc sensiti� c marslilund of thc Day.
o �iask IJ,I; udd NI0,13ay infill (unlcss that Ihc seme ns N9- lakefill ). lt is noted tliat
"significant IukclilP' is rcquircd tu support thc dr.vclopmcnt on Ihc wcst side uf
' Livcrpool..
o Task 1,I,I: add IJ1 I, ncccss to thc wntcdront vin Livcrpool. Livcrpool Rond is h�rdly
''designcd to handle large volumcs of visitor trnffic nor thc construction trnlTic that will
: be gcnernled by the proposcd Jevclopmcnts.
o Tosk Ll,l: add #12, tic in to Millcnium Squnn:.
o Tasks 1.1.4, 2.1.3 & 2.2.2: spccific timcframe � far gathcring community input should
I ' be statcd - 2 we:ks is a minimum (as an cxamplc, only one weck wns originnlly
. allottcd to respond to the drnII Terms of Rcfcrcncc). In addition the Public Mectings
� � should be aJvediscd to all residents of Pickering. ,
o' The rolc of thc community, politicinns and de �clopers should bc clearly stated.
� Will thcre bc a role for u Working Committec7
Finully, we hnve reccivcd comments from people who uttended the Public mccting of October
12'� that, although thcy IcP. their name and uddross, thcy hnvc nol rcceived any further
infartnatiiin, specificnlly lhe Draft Terms of tefcn:nce,
Regncds;
Terry WheaUey
5ecretniy YE5CA -