HomeMy WebLinkAboutJuly 6, 2015. , �-
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Present:
Mayor Ryan
Councillors:
K. Ashe
I. Cumming
R.Johnson
B. McLean
J. O'Connell
D. Pickles — arrived at 2:10 pm
Also Present:
T. Prevedel
P. Bigioni
J. Hagg ,
T. Melymuk
M. Gadzovski
S. Karwowski
B. Duffield
D. Selsky
C. Rose
D. Shields
I. Marouchko
N. Emery
L. Roberts
Executive Commi�t��
�Vleeting IVlinutes
Monday, July 6, 2015
2:00 pm - Council Chambers
Chair: Counciflor Pickles
- Chief Administrative Officer
- Director, Corporate Services & City Solicitor
- Fire Chief
- Director, City Development
- Division Head, Water Resources & Development Services
- Division Head, Finance & Treasurer
- Manager, Facilities Operations
- Manager, Capital Projects & Infrastructure
- Chief Planner
- City Clerk
- Water Resources Engineer
- Coordinator, Traffic Operations
- Committee Coordinator
Mayor Ryan assumed the Chair in the absence of Councillor Pickles
(I) Disclosure of Interest
No disclosures of interest were noted.
(II) Delegations
1. Lisa Robinson
Re: Report ENG 14-15
Proposed All-Way Stop Control, Rosebank Road and Toynevale Road
Lisa Robinson appeared before the Committee with respect to the proposed all-way
stop control at Rosebank Road and Toynevale Road. She thanked Council as well
as staff for expediting the installation.
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Michael Ordanis
Executive Committee
Meeting Minutes
Monday, July 6, 2015
2:00 pm - Council Chambers
Chair: Counciltor Pickles
Re: Report ENG 10-15
All-Way Stop Control Review, Maple Ridge Drive
Michael Ordanis appeared before the Committee to express his concerns and to
seek clarification with respect to the relocation of the all-way stop control located at
Maple Ridge Drive and Harvest Drive. He noted that the primary reason for the
location of tf�e all way stop was not to assist pedestrians crossing, but to slow down
the traffic and deal with careless drivers going off the road. He felt the
questionnaire was misleading and stated that pedestrians could cross at Harvest
Drive. He stated the current location of the all way stop is ideal, noting improved
safety since the installation and indicated that the data would show this� Fle felt that
relocating the all-way stop would decrease its effectiveness.
A question and answer period ensued with respect to the effectiveness of the all-
way stop since its installation.
3. Peter Whiteley
Re: Report ENG 10-15
All-Way Stop Control Review, Maple Ridge Drive
Peter Whiteley appeared before the Committee in support of the recommendation to
relocate the all way stop to Maple Ridge Drive and Maple Gate Road/Pebblestone
Crescent. He noted that pedestrians would not walk down to Harvest Drive in order
to cross the street, He indicated that the most recent survey received more
response which clearly indicated support for this location. He also felt that by
relocating the all-way stop would accomplish the same results, and felt that this was
the obvious location� .
A brief discussion period ensued with respect to the survey results.
Councillor Pickles assurr�ed the Chair at 2:28 pm
(III) Matters for Consideration
Director, Culture & Recreation, Report CR 10-15
Tender for Replacement of Air Handling Units and Return Fans at
Pickering Recreation Complex
-Tender No. T-12-2015
Recommendation
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Moved by Councillor McLean
Seconded by Councilfor Johnson
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Executive Cornrr�ittee
Meeting Minutes
Monday, July 6, 2015
2:00 pm - Council Chambers
Chair: Councillor� Pickles
That Report CR 10-15 of the Director, Culture & Recreation regarding the
Replacement of Air Handling Units and Return Fans at Pickering Recreation
Complex be received;
That Tender No. T-12-2015 submitted by Mapleridge Mechanical in the
amount of $179,828.20 (HST included) be accepted;
3. That the total gross project cost of $272,488.00 (HST included), including the
amount of the tender and other associated costs, and the total net project
cost of $245,384.00 (net of HST rebate), be approved;
4. That Council authorize the Division Head, Finance & Treasurer to finance the
project, as provided for in the 2015 and 2014 Pickering Recreation Complex
Capital Budgets, in the amount of $245,384.00 from the Federal Gas Tax
Reserve Fund; and
5. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
Carried
Director, Culture & Recreation, Report CR 14-15
2014 Accessibility Progress Report
- 5 Year Accessibili�y Plan 2012-2016
A brief discussion period ensued with accessibility concerns which were noted
during Canada Day at Kinsmen Park. Members questioned whether a plan was in
place to deal with the inaccessible issues in and around the parking area over to the
ball diamonds, as it is currently difficult to manouever on gravel. Staff responded to
questions raised.
Recommendation
Moved by Councillor McLean
Seconded by Councillor Ashe
That Report CR 14-15 of the Director, Culture & Recreation regarding the 2014�
Accessibility Progress Report be received.
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Carried
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Executive Committee
Meeting Minutes
Monday, July 6, 2015
2:00 pm - Council Chambers
Chair: Councillor Pickles
Director, Culture & Recreation, Report CR 16-15
Whitevale & District Residents' Association
-Lease Agreement
Recommendation
Moved by Councillor McLean
Seconded by Councillor Ashe
That Report CR 16-15 of the Director, Culture & Recreation regarding the
Whitevale & District Residents' Association be received;
2. That the Mayor and City Clerk be authorized to execute the Lease Agreement
with Whitevale & District Residents' Association set out in Attachment 1 to this
Report, subject to minor revisions acceptable to the Director, Culture &
Recreation and the Director, Corporate Services & City Solicitor; and
3. That appropriate City of Pickering officiafs be authorized to take the necessary
action to give efFect thereto.
Carried
Director, Culture & Recreation, Report CR 17-15
Tender for Oddfellows Hall Relocation at Pickering Museum Village
-Tender No. T-11-2015
Recommendation
Moved by Councillor McLean
Seconded by Councillor Ashe
That Report CR 17-15 of the Director, Cufture & Recreation regarding the
Oddfellows Hall Relocation at Pickering Museum Village be received; .
2. That Tender No. T-11-2015 submitted by Jeffery G Wallans Construction Ltd.
in the amount of $372,848.02 (HST included) be accepted;
3. That the total gross project cost of $505,863.00 (HST included), including the
amount of the tender and other associated costs, and the total net project
cost of $455,545.00' (net of HST rebate), be approved;
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Executive �or�nrnittee
Meeting Minutes
Monday, July 6, 2015
2:00 pm - Council Chambers
Chair: Councillor Pickles
4. That Council authorize the Division Head, Finance & Treasurer to finance the
net project cost in the amount of $455,545.00 as follows:
a) The sum of $400,000.00 as approved in the 2014 Museum Gapital
Budget to be increased to $455,000.00, be financed by undertaking an
internal loan not to exceed ten years;
b) The sum of $545.00 to be funded from property taxes; and
5. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
Carried
Director, Engineering & Public Works, Report ENG 10-15
All-way Stop Control Review, Maple Ridge Drive
Discussion ensued regarding the appropriateness of a second all-way stop location.
Members requested data compiled since the instalfation one year ago, as weff as
the current data on the location be provided prior to the Councif ineeting.
Recommendation
Moved by Mayor Ryan
Seconded by Councillor Ashe
That Report ENG 10-15 of the Director, Engineering & Public Works
regarding an all-way stop review on Maple Ridge Drive be received;
2. That the attached by-law be enacted to amend Schedule "7" to By-law
6604/05 to provide for the regulation of stop signs on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering,
specifically to address the proposed relocation of the existing all-way stop
control at the intersection of Maple Ridge Drive and Harvest Drive to the
intersection of Maple Ridge Drive and Maple Gate Road/Pebblestone
Crescent; and
3. That a yellow centreline be placed along the curve on Maple Ridge Drive
between Harvest Drive and Bushmill Street and a warning sign be installed
for eastbound traffic before the bend.
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Carried on a Recorded
Vote as Follows:
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Yes
Councillor Ashe
Councillor Cumming
Councillor Johnson
Councillor Pickles
Mayor Ryan
Executive Committee
Meeting Minutes
Monday, July 6, 2015
2:00 pm - Council Chambers
Chair: Councillor Pickles
No
Councillor McLean
Councillor O'Connell
6. Director, Engineering & Public Works, Report ENG 12-15
Consultanfi Seleciion for the Engineering Design of the Pine Creek
Stormwater Managemenf Facility and Outfall Channel Restoration
A brief question period ensued with Members seeking clarification on anticipated
start times for the project.
Recommendation
Moved by Mayor Ryan
Seconded by Councilfor McLean
That Report ENG 12-15 of the Director, Engineering & Public Works
regarding the Consultant Selection for the Engineering Design of the Pine
Creek Stormwater Management Facility and Outfall Channel Restoration be
received;
2. That the proposal No. RFP-3-2015 submitted by Aquafor Beech Ltd, to
undertake the Engineering Design for the Pine Creek Stormwater
Management Facility and Outfall Channel Restoration in the amount of
$70,648.00 (HST included) be accepted;
3. That the total gross project cost of $106,247.00 (HST included), including the
RFP amount, TRCA fees and associated costs, and the total net project cost
of $95,679.00 (net of HST rebate) be approved;
4. That Council authorize the Division Head, Finance & Treasurer to finance the
total net project cost of $95,679.00 as follows:
a) The sum of $63,786.00 to be funded from Other Revenue York
Region-SEC Enhancements;
b) The sum of $25,833.00 to be funded from the Development Charges-
City's Share Reserve;
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Mee�ting Minutes
Monday, July 6, 2015
2:00 pm - Council Chambers
Chair: Councillor Pickles
c) The sum of $6,060.00 to be funded fram the Development Charges
(DC)-Stormwater Management Reserve Fund; and
5. That the appropriate City of Pickering officiafs be authorized to take
necessary action to give effect thereto.
Carried
7. Director, Engineering & Public Works, Report ENG 13�15
Proposed Traffic and Parking By-Iaw Updates
A brief discussion period ensued with Members questioning whether there would be
additional parking enforcement on Glenanna Road�
Recommendation
Moved by Councillor Johnson
Seconded by Councillor McLean
That Report ENG 13-15 of the Director, Engineering & Public Works
regarding various proposed updates to the Traffic and Parking By-law
6604/05 be received; and
2. That the attached draft by-law be enacted to amend Schedule "1" and
Schedule "2" to By-law 6604/05 to provide for the regulation of stopping and
parking on highways or parts of highways under the jurisdiction of the
Corporation of the City of Pickering, specifically to address the proposed on-
street parking on St. Martins Drive, and proposed stopping and parking
restrictions on sections of Pepperwood Gate, Merritton Road, Glenanna
Road and Toy Avenue.
Carried
8. Director, Engineering & Public Works, Report ENG 14-15
Proposed All-Way Stop Control, Rosebank Road and Toynevale Road
A discussion period ensued with Members questioning the timing of traffic counts
and whether construction of the Whites Road bridge had been factored into the
�rvarrants. Concerns were noted that if the volume counts were incorrect, it could
negate safety by the installation being based on inaccurate data. It was felt that
more information was required.
Recommendation
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Moved by Mayor Ryan
Seconded by Councillor McLean
Executive Committee
Meeting Minutes
Monday, July 6, 2015
2:00 pm - Council Chambers
Chair: Councillor Pickles
1, That Report ENG 14-15 of the Director, Engineering & Public Works
regarding the proposed installation of an all-way stop control at the
intersection of Rosebank Road and Toynevale Road be received;
2. That the attached draft by-law be enacted to amend Schedule "7" to By-law
6604/05 to provide for the regulation of stop signs on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering,
specifically to address the proposed installation of an all-way stop control at
th� intersection of Rosebank Road and Toynevale Road; and
3. That the existing school crossing guard station on Rosebank Road in front of
Rosebank Road Public School be relocated to tlie intersection of Rosebank
Road and Toynevale Road commencing September, 2015.
Referred later in the meeting
[Refer to following motion]
Moved by Councillor O'Connell
Seconded by Councillor McLean
That Report ENG 14-15 be referred back to staff for further information.
Carried
9. Director, Engineering & Public Works, Report ENG 15-15
Consulting and Professional Services for the Detailed Design of
Culverts and Erosion Control for Krosno Creek
A brief question period ensued with Members seeking clarification on anticipated
start times for the project,
Recommendation
Moved by Councillor McLean
Seconded by Councillor Cumming
That Report ENG 15-15 of the Director, Engineering & Public Works
regarding Consulting and Professional Services for the Detailed Design of
Culverts and Erosion Control for Krosno Creek be received;
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Executive Committee
Meeting Minutes
Monday, July 6, 2015
2:00 pm - Council Chambers
Chair: Councillor Pickles
2. That Council approve the hiring of The Municipal Infrastructure Group Ltd. for
consulting and professional services in accordance with Purchasing Policy
10.05, as the assignment is more than $30,000.00;
3. That the fee proposal submitted by The Municipal Infrastructure Group Ltd.
for Consulting and Professional Services for the Detailed Design of Culverts
and Erosion Control for Krosno Creek in the amount of $281,537.24 (HST
included) be accepted;
4. That the total gross project cost of $344,625.00 (HST included) including the
quoted amount and other associated costs, and the total net project cost of
$310,345.00 (net of HST rebate) for Consulting and Professional Services for
the Detailed Design of Culverts and Erosion Control for Krosno Creek be
accepted;
5. That Council authorize the Division Head, Finance & Treasurer to finance the
total net project cost of $310,345.00 as follows:
a) the sum of $225,873.00 to be funded from the Development Charges-
City's Share Reserve;
b) the sum of $84,472.00 to be funded from the Development Charges-
Stormwater Management Reserve Fund;
6. That the appropriate City of Pickering officials be authorized to take
necessary action to give thereto:
Carried
Director, Corporate Services & City Solicitor, Report FIN 19-15
Section 367/358 of the Municipal Act — Adjustment to Taxes
Recommendation
Moved by Councilfor Johnson
Seconded by Mayor Ryan
1.
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That Report FIN 19-15 of the Director, Corporate Services & City Solicitor be
received;
That the write-off of taxes as provided for under Sections 357/358 of the
Municipal Act, 2001 be approved; and,
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Executive Committee
Meeting Minutes
Monday, July 6, 2015
2:00 pm - Councif Chambers
Chair: Councillor Pickles
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto,
Carried
11. Director, Corporate Services & City Solicitor & Fire Chief,
Report FIN 20-15
Regional Fire Services Study
Recommendation
Moved by Councillor O'Connell
Seconded by Gouncillor McLean
That Report FIN 20-15 of the Director, Corporate Services & City Solicitor
and the Fire Chief be received;
2. That Council not support a study by the Regional Municipality of Durham of
the impact of a proposed Regional merger of Fire Services; and
3. That a copy of this Report and Council's Resolution be forwarded to the
Chief Administrative Officer and the Chair and Chief Executive Officer of the
Regional Municipality of Durham.
Yes
Councillor Cumming
Councillor Johnson
Councillor O'Connell
Councillor Pickles
Mayor Ryan
Carried on a Recorded Vote
As Follows
No
Councillor Ashe
Councillor McLean
12� Fire Chief, Report FIR 03-15
Supply and Delivery of One 2013 Smeal Heavy Duty Aerial Ladder
Recommendation
Moved by Mayor Ryan
Seconded by Councillor McLean
That Report FIR 03-15 of the Fire Chief regarding the Supply and Delivery of
One 2013 Smeal Heavy Duty Aerial Ladder be received;
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Executive Committee
Meeting Minutes
Monday, July 6, 2015
2:00 pm - Council Chambers
Chair: Councillor Pickles
2. That Council waive Purchasing Policy (PUR 010) Section 6.11;
3. That the proposal submitted by Smeal Fire Apparatus Ltd. for the Suppfy and
Delivery of One 2013 Smeal Heavy Duty Aerial Ladder in the amount of
$1,115,253,50 (HST included) be accepted;
4. That the total gross project coSt of $1,137,854.00 (HST included), including
the proposal amount and other associated costs, and the total net project
cost of $1,024,673.00 (net of HST rebate) be approved;
5. That Council autharize the Division Head, Finance & Treasurer to finance the
net project cost of $1,024,673.00 as follows:
a) the sum of $1,020,000.00 to be financed by the issue of debentures
by The Regional Municipality of Durham over a period not to exceed
ten years;
b) the sum of $4,673.00 to be funded from property taxes;
c) that the annual repayment charges in the amount of approximately
$122,650.00 be included in the annual Current Budget commencing in
2016 or subsequent year in which the debentures are issued and
continuing thereafter until the debenture financing is repaid.
6. That the draft by-law attached to this report be enacted; and
7. Further that the appropriate City of Pickering Officials be authorized to take
the necessary action to give effect hereto.
Carried
13. Fire Chief, Report FIR 04-15
Supply and Delivery of Seven Fire Vehicles Replacements
Recommendation
Moved by Mayor Ryan
Seconded by Councillor McLean
That Report FIR 04-15 of the Fire Chief regarding the Supply and Delivery of
Seven Fire Vehicles Replacements be received;
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Executive Committee
Meeting Minutes
Monday, July 6, 2015
2:00 pm - Council Chambers
Chair: Councillor Pickles
2. That Quotation No. Q-24-2015, for the Supply and Delivery of Seven Fire
Vehicfes Replacements in the amount of $192,302.27 (HST included)
submitted by Durham Chrysler podge Jeep Ram Limited, Grimsby Ford
Motors Holding Inc., and Maciver podge Limited be accepted;
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That the total gross project cost of $216,823.00 (HST included) and the total
net project cost of $195,256.00 (net of HST rebate) be approved;
That Council authorize the Division Head, Finance & Treasurer to finance the
net project cost of $195,256.00 as follows:
a)
b)
the sum of $190,000.00 be financed by the issue of debentures by
The Regional Municipality of Durham over a period not to exceed five
years;
the sum of $5,256:00 be funded from property taxes;
c) the annual repayment charges in the amount of approximately
$42,000.00 be included in the annual Current Budget commencing in
2016 or subsequent year in which the debentures are issued and
continuing thereafter until the debenture financing is repaid;
That the draft by-law attached to this report be enacted; and
That the appropriate City of Pickering officials be authorized to take
necessary action to give effect thereto.
Carried
14, Director, Corporate Services & City Solicitor, Report LEG 07-15
City of Pickering sale to Altridge Properties Inc�
-Block 90 and Part Blocks 84, 94 and 95, Plan 40M-1515
(Parts 1 to 4, Plan 40R-28842)
Recommendation
Moved by Councillor Johnson
Seconded by Councillor Cumming
That Report LEG 07-15 of the Director, Corporate Services & City Solicitor
be received;
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�-�� ��' ' ��-_ �M�= Meeting Minutes
PI �� Monday, July 6, 2015
2:00 pm - Council Chambers
Chair: Councillor Pickles
2. That the following lands (the "City's Lands") be declared to be surplus to the
needs of the City:
a) Part Bfock 84, Plan 40M-1515, being Part 1,
b) Part Block 95, Plan 40M-1515, being Part 2,
c) Part Block 94, Plan 40M-1515, being Part 3,
d) Block 90, Plan 40M-1515, now being Part 4,
Plan 40R-28842
Plan 40R-28842
Plan 40R-28842
Plan 40R-28842;
3. That the sale of the City's Lands to Altridge Properties Inc., be authorized
subject to any required easements, for the sale price of $187,950.00 on
terms and conditions satisfactory to the Director, Corporate Services & City
Solicitor;
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That the Mayor, City Clerk, and Director, Corporate Services & City Solicitor
be authorized to execute all documentation necessary to give effect to the
above recommendations; and
That the appropriate City officials be authorized to undertake the necessary
actions required to implement the above recommendations.
Carried
(IV) Other Business
Councillor O'Connell reiterated her intent to bring forward a Notice of Motion
regarding environmental labelling at gas stations.
2. Councillor O'Connefl requested that the Taxi-Cab By-law be looked at to include
some form of protection provision with respect to fease agreements on private
property. She expressed concerns with the inequaliiy of licencing fees should
individual property owners be allowed to negotiate with individual taxi cab drivers
and brokerages, which could lead to monopoliese
3. Councillor Cumming noted his intent to bring forwarci a Notice of Motion regarding a
current review and revisions to the current Parking By-law.
4. Councillor Pickles requested that staff request additional information from Canada
Post regarding changing the mailing address of Locust Hill to Pickering and that the
information be shared with the residents.
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Meeting Minutes
Nlonday, July 6, 2U15
2:00 pm - Council Chambers
Chair: Councillor Pickles
5e Councillor Pickles requested that staff look into interim measures such as paved
sidewalks on at least one side of Finch Avenue west of Valfey Farm Road for
pedestrian access.
6� Councillor Pickles reiterated his intent to bring forward a Notice of Motion with
respect to the Greenbelt matters.
(V) Adjournment
The meeting adjourned at 3;43 pm,
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