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HomeMy WebLinkAboutJune 15, 2015 city co ,,,,_ I1- Council Meeting .. � Agenda PICKERING Monday, June 15, 2015 Council Chambers 7:00 pm I) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) Disclosure of Interest • III) Adoption of Minutes Page Council Meeting Minutes, May 19, 2015 1-18 Executive Committee Minutes, June 8, 2015 19-27 Planning & Development Committee Minutes, June 8, 2015 28-30 IV) Presentations V) Delegation VI) Correspondence 31-33 Corr. 11-15 VII) Committee Reports 34-39 Report 2015-06 of the Executive Committee Report 2015-05 of the Planning & Development Committee VIII) Reports =New and Unfinished Business IX) Motions and Notice of Motions X) By-laws 40-46 Accessible For information related to accessibility requirements please contact DICVEp AIr Linda Roberts C fXi�l Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iro.berts( Dickerinc.ca XI) Confidential Council - Public Report XII) Other Business XIII) Confirmation By-law XIV) Adjournment Ca no _- Council Meeting Minutes Tuesday, May 19, 2015 Ico- g ni 7:00 PM Council Chambers Present: Mayor Ryan Councillors: I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Absent: K. Ashe Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture &Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development C. Rose - Chief Planner S. Karwowski - Division Head, Finance & Treasurer D. Shields - City Clerk D. Marlowe -Accessibility Coordinator L. Roberts - Committee Coordinator (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #43/15 Moved by Councillor Cumming Seconded by Councillor Johnson Council Meeting Minutes, April 20, 2015 1 1 aq Council Meeting Minutes Tuesday, May 19, 2015 7:00 PM - Council Chambers Executive Committee Minutes, May 11, 2015 Planning & Development Committee Minutes, May 11, 2015 Carried (IV) Presentations 1. Cheque Presentation — Kids Safety Village Mayor Ryan welcomed members of the Kids Safety Village. He thanked the members for the role that Kids Safety Village plays in the community, particularly with road safety. Mayor Ryan presented Lennis Trotter with a cheque in the amount of$15,000.00, and called upon Members of Council to join them on the dias for photographs. (V) Delegations 1. Maurice Brenner Terry Arvisais Accessibility Advisory Committee • Terry Arvisais appeared before Council on behalf of the Accessibility Advisory Committee and through the aid of a power point presentation, outlined the 2014 achievements of the Committee. He noted their work in the development of a brochure entitled "Accessibility is Good for Business". He also explained their participation in multiple community events, as well as encouraging Council to go beyond the minimum standards for accessibility. He noted they also provided input into the 2014 election procedures, and will continue to monitor the progress of the new accessible parking by-law. Maurice Brenner appeared before Council to provide an overview of the 2015 work plan for the Accessibility Advisory Committee. He stated the Committee strives to provide information and recommendations to Council that are proactive, noting the development of the Seaton community will provide a unique opportunity to create an integrated and inclusive community. He also noted their desire to examine how accessibility in the workplace could be improved within the City of Pickering. Mr. Brenner also noted the Committee will continue to develop activities and displays and to participate in public consultation processes to improve on public awareness for accessibility within the community. 2. Andre Kern Claremont Conservation Group Report PLN 02-15 Andre Kern appeared before Council on behalf of the Claremont Conservation Group. • He provided background information with regards to a Town Hall meeting which was held 2 2 Citgico A Council Meeting Minutes ' ''= Tuesday, May 19, 2015 ION �� 7:00 PM - Council Chambers on April 13th. He noted that at that meeting 15 Claremont residents had put their names to a report that supported the developer's proposal to build no fewer than 70 homes in Claremont. He also noted that at that same meeting, other Claremont residents had indicated they had not agreed to have this group represent them and that many residents were unaware of the proposal as well as the report. Mr. Kern also noted that over 200 residents had gone on to sign petition letters to the Minister of Municipal Affairs and Housing asking that the development application be rejected if submitted, stating that residents had not been canvassed for their opinions, the report was flawed and the recommendations had never undergone review and approval by either the CDCA or Claremont residents. He also noted that this development would increase the Hamlet by close to one.third. Mr. Kern also noted concerns with respect to any boundary change, which he stated would contravene the intent of the Oak Ridges Moraine Conservation Plan, the Greenblet Plan and the Provincial Policy Statement. He also noted that should one developer be granted a change to the Moraine boundary, this could set a precedent for future developers, noting the broader consequences should be carefully considered for any Moraine boundary changes. In closing Mr. Kern noted that the majority of Claremont residents are strongly in favour of supporting the Hamlets' Moraine boundary. He stated that they wish to see the protection strengthened and preserved to protect these valuable non-renewable resources and asked that the City respect the requirements of the Moraine Conservation Plan by ensuring that settlement areas are kept as small as possible to minimize land consumption. 3. Peter Rodrigues Report PLN 02-15 Peter Rodrigues appeared before Council to express his concerns with respect to the Greenbelt lands. He noted this was not just a Pickering issue, covering a much broader range which affects a large area, which was not well defined. He noted the need for protection of the Greenbelt lands, to protect, enhance and expand it, specifically by the inclusion of the headwaters of Carruthers Creek. He stated that by preserving this, it would also help to preserve water quality, wildlife habitat as well as prime agricultural farmland. Mr. Rodrigues provided an outline of the Region's main objectives, noting he had attended and participated in various public meetings which addressed a number of issues. He respectfully requested Council to bring forward some action to the Province in order to better protect this valuable farmland. 3 3 Carl 4 A. Council Meeting Minutes : Tuesday, May 19, 2015 7:00 PM - Council Chambers (VI) Correspondence 1. Corr. 09-15 Dave Marlowe Accessibility Coordinator Accessibility Advisory Committee Re: 2014 Achievements & 2015 Work Plan Resolution#44/15 Moved by Councillor McLean Seconded by Councillor Cumming That Corr. 09-15 received from Dave Marlowe, Accessibility Coordinator, submitting the 2014 Year End Report and 2015 Work Plan on behalf of the Accessibility Advisory Committee be received for information. Carried 2. Corr. 10-15 Cristina Celebre, Senior Planner— Development Review & Heritage Heritage Pickering Advisory Committee Re: 2014 Year End Report & 2015 Work Plan Resolution #45/15 Moved by Councillor McLean Seconded by Councillor Cumming That Corr. 10-15 received from Cristina Celebre, Senior Planner— Development Review & Heritage, submitting the 2014 Year End Report and 2015 Work Plan on behalf of the Heritage Pickering Advisory Committee be received for information. Carried (VII) Committee Reports Planning & Development Reports • 1. Director, City Development, Report PLN 02-15 2015 Coordinated Review of Ontario's Land Use Plans City of Pickering Comments on the First Round of Consultation 4 4 Ctq 00. Council Meeting Minutes Tuesday, May 19, 2015 I er 7:00 PM - Council Chambers Council Decision 1. That Report PLN 02-15 of the Director, City Development, regarding comments on the first round of the Coordinated Review of Ontario's Land. Use Plans be received; 2. That the comments in Report PLN 02-15 on the Coordinated Review of Ontario's Land Use Plans be endorsed, and that the Province be requested to: a) incorporate the recommendations provided through the Durham Region Greenbelt Plan Review study as endorsed by the City of Pickering, in particular: • that the provincial plans allow for stand-alone agricultural supportive uses in prime agricultural areas (such as grain elevators or food processing operations); • • that the provincial plans provide opportunities for rural economic diversification in terms of cultural;educational, recreational and eco-tourism uses and value added agricultural uses which complement farming and the health of rural settlements; and • that the Province establish new, more effective separation distance policies to provide an appropriate buffer between new residential development and farmland to protect the viability of farm operations and avoid land use conflicts; • That the Province establish a process to consider limited refinements to the boundaries of the Greenbelt Plan and Oak Ridges Moraine Conservation Plan, in accordance with Recommendations 16, 17 and 18 of the Durham Region Greenbelt Plan Review study. b) provide direction for the planning of infrastructure beyond the 20-year land use planning horizon, by extending the population and employment forecasts to at least 2051, and adjusting the Places to Grow Concept and Forecasts accordingly, to allow for the timely and transparent planning of long term urban infrastructure; c) provide stronger policy direction on implementing affordable housing, in terms of type and tenure; d) provide the opportunity to redefine the Greenbelt and/or Oak Ridges Moraine boundaries to allow for minor expansions of hamlets, subject to the completion of a municipally led hamlet boundary review; e) identify provincially strategic employment lands within the Growth Plan, such as the Seaton Employment Lands, and actively facilitate the marketing, servicing and development of those lands in concert with other development contemplated by the Growth Plan; and 5 5 City co A Council Meeting Minutes n�= _ Tuesday, May 19, 2015 �COMIN _ 7:00 PM Council Chambers f) allow for minor expansions for existing businesses in the rural area; 3. That the Province be requested to hold Town Hall Meetings in Pickering during the second round of consultation; 4. That the Province consider the implementation strategies, plan coordination measures, and financial tools and incentives as summarized in Appendix I; 5. That comments received at the Town Hall Meeting held by the City of Pickering on April 13, 2015 regarding the Coordinated Review of Ontario's Land Use Plans, as set out in Appendix II be forwarded to the Province; and 6. Further, that a copy of Report PLN 02-15 and Pickering Council's Resolution on the matter, be forwarded to the Region of Durham, other Durham Area Municipalities, the Ministry of Municipal Affairs and Housing, and the Ministry of Natural Resources and Forestry. 2. Director, City Development & Director, Corporate Services & City Solicitor, Report PLN 03-15 Bill 73 — Proposed Smart Growth for Our Communities Act Proposed Changes to the Planning Act and the Development Charges Act Council Decision 1. That Report PLN 03-15 of the Director, City.Development and the.Director, Corporate Services & City Solicitor regarding Bill 73 - Proposed Smart Growth for Our Communities Act be received; 2. That the comments with respect to changes to the Development Charges Act, 1997, contained in Report PLN 03-15 on Bill 73 — Proposed Smart Growth for Our Communities Act be endorsed, and that the Province be requested to: a. produce a Regulation pursuant to the Development Charges Act, 1997 which identifies all eligible services as "prescribed services" so that all development charges can be calculated based upon the city's planned level of service over the ten-year period immediately following the preparation of its development charge background studies; and b. delete or substantially amend section 59.1 of Bill 73 — Proposed Smart Growth for our Communities Act so as to enable the City to continue to negotiate agreements with developers for financial contributions over and above the development charges recoverable under the Development Charges Act, 1997; 6 6 Citq co Council Meeting Minutes _'' ''=� Tuesday, May 19, 2015 NCINT106X 7:00 PM - Council Chambers 3. That the comments with respect to changes to the Planning Act contained in Report PLN 03-15 on Bill 73— Proposed Smart Growth for Our Communities Act be endorsed, and that the Province be requested to: a. extend the timeframe between official plan reviews to 10 years, regardless of whether a municipality is introducing a new official plan, or undertaking a comprehensive review through an amendment process; b. maintain the current approval process for official plan amendment applications, during the two-year period following the adoption of a new official plan; c. maintain the current approval process for zoning by-law amendment .applications, during the two-year period following the adoption of a new comprehensive zoning by-law; d. maintain the current approval process for minor variance applications and not require applications for minor variances to be permitted only with council approval, during the two-year period following an owner-initiated site-specific rezoning; e. maintain the current criteria for Committee of Adjustment decisions; f. maintain the current alternative parkland dedication provisions for cash-in- , lieu to be calculated at the value of one hectare of land for each 300 dwelling units proposed; g. not include provisions that would allow the Minister or upper tier municipality to force the adoption of a development permit system by a local municipality; and h. include provisions that would enable the closing of dormant planning applications; 4. That the Ministry of Municipal Affairs and Housing be requested to include a City of Pickering representative on the Planning Working Group; and 5. Further, that a copy of Report PLN 03-15 and Pickering Council's Resolution on the matter be forwarded to the Region of Durham, other Durham Area Municipalities, and the Ministry of Municipal Affairs and Housing. 3. !Director, City Development, Report PLN 04-15 Infrastructure Ontario Class B Environmental Assessment for the Demolition of Structures Located in the Seaton Urban Area and the Hamlet of Whitevale 7 7 co Council Meetin g Minutes Tuesday, May 19, 2015 V ON/NV i[ 7:00 PM - Council Chambers Council Decision 1. That Report PLN 04-15 of the Director, City Development, regarding the Infrastructure Ontario Class B Environmental Assessment for the demolition of buildings located in the Seaton Urban Area and the Hamlet of Whitevale be received; 2. That Council, in response to the Infrastructure Ontario Class B Environmental Assessment object to the demolition of buildings located at 825, 1130 and 1450 Whitevale Road, 3440 Brock Road, and 2865 Sideline 16 which is designated under Part IV of the Ontario Heritage Act; 3. That Council endorse the recommendations of the Heritage Pickering Advisory Committee to designate 825, 1130 and 1450 Whitevale Road under Part IV, of the Ontario Heritage Act, and that Staff be authorized to prepare the appropriate materials and report back to Council at a future date; 4. That Council not object to the demolition of buildings located at 3185 Brock Road, 3540 Country Lane, 1710 Whitevale Road and 325 Hwy 7; 5. That Council request an extension of another 120 days to the commenting deadline to allow the City to expand the Preliminary Reports to Full Heritage Assessments for the buildings located at 1050 Whitevale Road, 3280 Sideline 16, 3490 Brock Road and 1740 Fifth Concession, and to complete the Full Assessments already underway for 498 and 650 Whitevale Road; 6. That Council express its strong dismay at the Province for its disregard.of significant heritage Resources in Seaton through the lack of maintenance and occupancy of such Resources, in contravention of the Provincial Policy Statement, and request the Province to restore and reuse these structures; 7. That, if the Province continues with proposed demolition of significant heritage resources, Council request the buildings be recorded in the form of photographs and/or measured drawings, the documentation of the buildings be provided to the City, and exterior or interior heritage features be made available for salvage to interested parties prior to any demolition; and 8. Further, that a copy of this Report and Council's Resolution be forwarded to: the Premier of Ontario; Infrastructure Ontario; the Minister of Economic Development, Employment and Infrastructure; the Minister of Tourism, Culture and Sport, and the Minister of Municipal Affairs and Housing; and the Whitevale and District Residents' Association. Resolution #46/15 8 8 Carl 00 h Council Meeting Minutes Tuesday, May 19, 2015 KOITA IX 7:00 PM - Council Chambers Moved by Councillor Pickles Seconded by Councillor Johnson That Report 2015-04 of the Planning & Development Committee meeting held on May 11, 2015 be adopted. Carried Executive Committee Reports 1. Fire Chief Report FIR 01-15 EpiPens= Fire Services Department Council Decision That Report FIR 01-15 by the Fire Chief be received for information purposes only. 2. Director, Culture & Recreation, Report CR 03-15 Gingerbread Co-operative Nursery School (Pickering) Inc. -Amending Licence Agreement Council Decision 1. That Report CR 03-15 of the Director, Culture & Recreation be received; 2. That the amendment of the existing Licence Agreement for Gingerbread Co- operative Nursery School (Pickering) Inc., to permit operation of the cooperative nursery program, for 5 half days per week at a reduced licence fee of$435 including HST per month from January to June 2015 inclusive be approved; 3. That the Mayor and City Clerk be authorized to execute an Amending Licence Agreement with the Gingerbread Co-operative Nursery School (Pickering) Inc. in the form included as Attachment 1, subject to minor changes acceptable to the Director, Culture & Recreation and Director, Corporate Services & City Solicitor; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 3. Director, Culture & Recreation, Report CR 05-15 Whitevale & District Residents' Association -Request to repurpose the former Whitevale Library Council Decision 9 9 • Cat/ Council Meeting Minutes Tuesday, May 19, 2015 I�- _ntalit 7:00 PM - Council Chambers 1. That Report CR 05-15 of the Director, Culture & Recreation regarding the Whitevale & District Residents' Association be received; and 2. That Council authorize staff to prepare a Lease Agreement pursuant to which the Whitevale & District Residents' Association will be permitted to repurpose the former Whitevale Library into the Whitevale Arts & Cultural Centre to operate arts and cultural community programs; such agreement to be brought back to Council for consideration; and 3. That appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 4. Director, Engineering & Public Works, Report ENG 02-15 Roads Not Receiving Winter Maintenance Council Decision 1. That Report ENG 02-15 of the Director, Engineering & Public Works regarding roads in the City of Pickering that do not receive winter maintenance be received; and 2. That the attached draft by-law be enacted to provide that no winter maintenance will be performed from November 1 to April 30 annually on the following five roads in the City of Pickering: Sideline 20 north of Highway 7, Sideline 20 north of Ninth Concession Road, Sideline 22 north of Taunton Road, North Road (Sideline 30) north of Seventh Concession Road and Old North Road south of Highway 407. • 5. Director, Engineering & Public Works, Report ENG 07-15 Tender for Dunbarton Road Culvert Replacement -Tender No. T-6-2015 and Consulting & Professional Services Council Decision 1. That Report ENG 07-15 of the Director, Engineering & Public Works regarding Tender No. T-6-2015 and Consulting & Professional Services for Dunbarton Road Culvert Replacement be received; 2. That Tender No. T-6-2015 as submitted by Esposito Bros Construction Ltd. In the total tendered amount of$1,594,998.64 (HST included) be accepted; 10 10 Citq 00 A Council Meeting Minutes Tuesday, May 19, 2015 CO NN W 7:00 PM - Council Chambers 3. That the total gross project cost of$1,987,319.00 (HST included), including the tender amountand other associated costs, and the total net project cost of $1,789,642.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance &Treasurer to finance the net project cost of$1,789,642.00 from the Rate Stabilization Reserve as approved in the 2015 Roads Capital Budget; 5. That Council approve the hiring of Chisholm'Fleming and Associates for consulting and professional services during construction in accordance with Purchasing Policy PUR10.05, as the assignment is expected to be more than $30,000; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 6. Director, Engineering & Public Works, Report ENG 08-15 Licence Agreement with the Region of York and Region of Durham • -Waterfront Trail and Washroom Facility Council Decision 1. That Report ENG 08-15 of the Director, Engineering & Public Works regarding a Licence Agreement with the Region of York and Region of Durham for the Waterfront Trail and Washroom Facility be received; and 2. That the Mayor and City Clerk be authorized to execute a Licence Agreement • with The Regional Municipality of York and The Regional Municipality of Durham, for public use of the Waterfront Trail and Washroom Facility that reside on Regional lands, in a form satisfactory to the Director, Corporate Services & City Solicitor. 7. Director, Engineering & Public Works, Report ENG 09-15 Heathside Crescent and Autumn Crescent, Proposed Stopping and Parking Restrictions -Amendment to By-law 6604/05 Council Decision 1. That Report ENG 09-15 of the Director, Engineering& Public Works regarding the proposed stopping and parking restrictions on Heathside Crescent and Autumn Crescent be received; 2. That the attached draft by-law be enacted to amend Schedule "1" and Schedule "2" to By-law 6604/05 to provide for the regulation of stopping and parking on 11 11 City °o A Council Meeting Minutes Tuesday, May 19, 2015 N_CS1 U[ 7:00 PM - Council Chambers highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed installation of stopping restrictions on sections of Heathside Crescent and parking restrictions on sections of Autumn Crescent. 8. Director, Corporate Services & City Solicitor, Report FIN 11-15 2015 Tax Rates and Final Tax Due Dates for all Realty Tax Classes, Except for Commercial, Industrial and Multi-Residential Realty Classes Council Decision 1. That Report FIN 11-15 of the Director, Corporate Services & City Solicitor regarding the 2015 tax rates be received; 2. That the 2015 tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 25, 2015 and September 25, 2015 excluding the industrial, multi-residential and commercial realty tax classes; 4. That for the year 2015, the City shall levy upon designated Universities and Colleges an annual tax at the prescribed amount for each full-time student enrolled in the University or College, as determined by the Minister of Training, Colleges and Universities, payable on or after July 1st; 5. That the attached By-law be approved; 6. That the Division Head, Finance &Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and, 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 9. Director, Corporate orate Services & City Solicitor, Report ort FIN 12-15 Investment Portfolio Activity for the Year Ended December 31, 2014 Ontario Regulation 438/97 under the Municipal Act, 2001 Council Decision 12 12 City 00 =: Council Meeting Minutes • ; ;� Tuesday, May 19, 2015 aral4 7:00 PM - Council Chambers It is recommended that Report FIN 12-15 of the Director, Corporate Services & City Solicitor regarding Investment Portfolio Activity for the Year Ended December 31, 2014 be received for information. 10. Director, Corporate Services & City Solicitor, Report FIN 13-15 Development Charges Reserve Fund — Statement of the Treasurer for the Year Ended December 31, 2014 Council Decision That Report FIN 13-15 of the Director, Corporate Services & City Solicitor respecting the Development Charges Reserve Fund be received for information. 11. Director, Corporate Services & City Solicitor, Report FIN 14-15 Cash Position Report as at December 31, 2014 Council Decision • That Report FIN 14-15 from the Director, Corporate Services & City Solicitor be - received for information. 13. Chief Administrative Officer, Report CAO 01-15 Pan American (Pan Am) and Parapan Am Games -Potential Impacts to Pickering Council Decision That Report CAO 01-15 of the Chief Administrative Officer regarding potential impacts to Pickering related to the Pan Am and Parapan Am games be received for information. 14. Director, Corporate Services & City Solicitor, Report LEG 05-15 Duffin Heights Neighbourhood -Second Amendment to the Duffin Heights Developers Group Cost Sharing Agreement Council Decision 1. That Report LEG 05-15 of the Director, Corporate Services & City Solicitor be received; 2. That the second amendment to the Duffin Heights Developers Group Cost Sharing Agreement respecting the provision of infrastructure in the Duffin Heights Neighbourhood be approved; 13 13 • Citii co Council Meeting Minutes Tuesday, May 19, 2015 _a_oin-se[ 7:00 PM - Council Chambers 3. That the Mayor and City Clerk be authorized to execute the second amendment to the Duffin Heights Developers Group Cost Sharing Agreement as set out in Attachment 1 to this Report, subject to minor revisions agreeable to the Director, Corporate Services & City Solicitor; • 4. That the Director, Corporate Services & City Solicitor and the Division Head, Finance & Treasurer be authorized to make any changes to the agreement, as amended, or subsequent agreements, to protect the financial interests of the City and to sign any subsequent agreements and amendments; 5. That the appropriate City officials be authorized to undertake the actions required to implement the above recommendations; and 6. That a copy of this Report be forwarded to the Trustee of the Duffin Heights Developers Group for information. Resolution #47/15 Moved by Councillor Pickles Seconded by Councillor Johnson That Report 2015-05 of the Executive Committee meeting held on May 11, 2015 be adopted, save and'except Item No. 12 Carried 12. Director, Corporate Services & City Solicitor, Report CLK 03-15 Council Compensation Policy Resolution #48/15 Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CLK 03-15 of the Director, Corporate Services & City Solicitor be received; 2. That the Council Compensation Policy, as amended, included as Attachment No.1 to this report be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 14 14 Cliq o� = Council Meeting Minutes Tuesday, May 19, 2015 7:00 PM - Council Chambers Carried as Amended Later in the Meeting [Refer to following motions] Resolution #49/15 Moved by Councillor O'Connell Seconded by Councillor McLean That Section 12.03 a) of the Draft Council Compensation Policy be amended to read as follows: Smart phone plans, iPad plans, 1 landline for a Pickering residence and home internet usage costs incurred in the course of City Business; and Carried Discussion ensued with respect to clarification regarding Section 15.02 e) of the Draft Council Compensation Policy. Resolution #50/15 'Moved by Councillor Johnson Seconded by Councillor O'Connell That Section 15.02 e) of the Draft Council Compensation Policy be removed to allow for more defined wording to come forward at a future date as part of an Election process review. • Carried Resolution #51/15 Moved by Councillor McLean Seconded by Councillor O'Connell That Section 03.01 b) of the Draft Council Compensation Policy be amended to replace the word "approve"with "consider". Carried • The Main Motion as amended was then Carried. 15 15 a0 Council Meeting Minutes Tuesday, May 19, 2015 -604 C 7:00 PM - Council Chambers ( nit) New and Unfinished Business 1. Director, Corporate Services & City Solicitor, Report LEG 06-15 Mattamy (Seaton) Limited -Model Home Agreement Resolution #52/15 Moved by Councillor O'Connell Seconded by Councillor Pickles 1. That Report LEG 06-15 of the Director, Corporate Services & City Solicitor be received; 2. That the Mayor and City Clerk be authorized to execute the Model Home Agreement as set out in Attachment 1 to this Report, subject to minor,revisions agreeable to the Director, Corporate Services & City Solicitor; 3. That appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried (IX) By-laws 7422/15 Being a by-law to regulate that winter maintenance will not be performed on Y re 9 portions of five highways under the jurisdiction of the City of Pickering. 7423/15 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 7424/15 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2015 and to establish the Tax Rates necessary to raise such sums and establish the final due dates for the residential, pipeline, farm and managed forest realty tax classes. Resolution #53/15 Moved by Councillor O'Connell Seconded by Councillor Johnson That By-law Nos. 7422/15 through 7424/15 be approved. 16 16 • Council Meeting Minutes Tuesday, May 19, 2015 .1111 I 7:00 PM - Council Chambers Carried (IX) Other Business 1. Councillor Pickles requested.that when public consultation occurs with respect to the review of the Fill By-law, that other means of informing the public be looked into, as he felt that advertising in the local paper as well as the City's website • were not sufficient. He suggested possibly a direct mailing to better inform residents in the Claremont and Brougham area. 2. Councillor Pickles gave notice that he would be bringing forward a Notice of Motion with respect to the Greenbelt matters. 3. Councillor Johnson noted concerns with respect to the future By-pass at Brock Road and asked that the Region be questioned on how they would be handling notices to inform residents of the downtown Brougham businesses. 4. Councillor Johnson informed Members and Staff that the Greenwood Community Association was no longer in existence. 5. Councillor Cumming requested that staff re-visit the Parking By-law to better accommodate residents with parking concerns on residential streets. (X) Confirmation By-law By-law Number#7425/15 Councillor Pickles, seconded by Councillor O'Connell moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of May 19, 2015. 'Carried (XI) Adjournment Moved by Councillor McLean Seconded by Councillor Cumming That the meeting be adjourned at 7:58 pm. Carried . 17 17 C_ity a Council Meeting Minutes Tuesday, May 19, 2015 i"m3:�s33Y� I S i 1iI[ 7:00 PM - Council Chambers Dated this 19th day of May, 2015. Mayor Ryan • • Debbie Shields . City Clerk • • • • • • • • • • 18 18 • • Citq o =- Executive Committee Meeting Minutes Monday, June 8, 2015 2:00 pm - Council Chambers Chair: Councillor McLean Present: Councillors: K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Absent: Mayor Ryan Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development S. Karwowski - Division Head, Finance & Treasurer K. Senior • - Manager, Accounting Services C. Rose - Chief Planner D. Shields - City Clerk B. Duffield. - Manager, Facilities Operations C. Hodge - Coordinator, Economic Development F. Jadoon - Coordinator, Economic Development (I) Disclosure of Interest No disclosures of interest were noted. (II) Matters for Consideration Moved by Councillor Ashe Seconded by Councillor Cumming That the rules of procedure be suspended in order to bring forward Report FIN 16-15 to be heard as the first item. Carried 1 19 City Executive Committee Meeting Minutes Ie i - r Monday, June 8, 2015 2:00 pm Council Chambers Chair: Councillor McLean 1. Director, Corporate Services & City Solicitor, Report FIN 16-15 2014 Year End Paula Jesty, Deloitte LLP, appeared before the Committee to present the results of the 2014 Year End Audit. In summarizing the report, she indicated there were no significant deficiencies identified with regards to internal controls. Ms. Jesty noted she was available to answer any questions. Recommendation Moved by Councillor Ashe Seconded by Councillor Cumming 1. That Report FIN 16-15 of the Director, Corporate Services & City Solicitor be received; 2. That the Year-end Communication Report as submitted by Deloitte LLP (Deloitte) be received for information; and 3. That the 2014 draft Audited Consolidated Financial Statements for the City of Pickering be approved. Carried 2. Director, City Development, Report PLN 05-15 . 2015 Economic Development Work Program City of Pickering A discussion period ensued with staff responding to questions regarding costs associated with marketing small businesses, methods in which to promote land and attract business and mechanisms or incentives to attract new business to the City of Pickering. Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson That Report PLN 05-15 of the Director, City Development regarding the 2015 Economic Development Work Program be received for information. Carried 2 20 Cati 00 ;1. Executive Committee ��=—� •� Meeting Minutes - -" '- Monday, June 8, 2015 2:00 pm - Council Chambers Chair: Councillor McLean 3. Director, Culture & Recreation, Report CR 04-15 Community Association Lease Agreements -Northern Community Centres Recommendation Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Report CR 04-15 regarding Community Association Lease Agreements be received; 2. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Brougham Recreation Association set out in Attachment 1 to this Report, subject to minor revisions acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; 3. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Greenwood Recreation Association set out in Attachment 2 . to this Report, subject to minor revisions acceptable to the Director, Culture & Recreation and the Director, Corporate Services& City Solicitor; 4. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Mt. Zion Community Centre Association set out in Attachment 3 to this Report, subject to minor revisions acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor;. 5. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Whitevale & District Residents' Association set out in Attachment 4 to this Report, subject to minor revisions acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. Carried 4. Director, Culture & Recreation, Report CR 07-15 Community Engagement Strategy Report -Annual Status Update & Priorities for 2015-2016 3 21 00 Executive Committee is =LC-7 Meeting Minutes ION!` ' at Monday, June 8, 2015 2:00 pm - Council Chambers Chair: Councillor McLean Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Council receive Report CR 07-15 regarding the City of Pickering Community Engagement Strategy; 2. That Council receive for information the 2015 Annual Update Report: City of Pickering Community Engagement Strategy (Priorities for 2014-2015) as per Attachment 1; 3. That Council endorse the proposed City of Pickering Statement of Commitment to Community Engagement as per Attachment 2; • I 4. That Council approve the following five key community engagement priorities for 2015 and 2016 subject to any required budget approval within the 2016 budget cycle process: a) Set clear benchmarks and measures for increasing public engagement and report annually. b) Adopt new, more deliberative techniques for involving residents in decision-making. c) Create a co-production task force to review opportunities to devolve, enhance or share City services with residents and local groups. d) Engage citizens to enhance current design principles for proposed developments. e) Develop and offer an annual Civics 101 class to Pickering residents. 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 5. Director, Culture & Recreation, Report CR 08-15 Tender for Desiccant Dehumidification at Don Beer Arena -Tender No. T-9-2015 4 22 oh/ co A Executive Committee Meeting Minutes -�-���OSIX Monday, June 8, 2015 2:00 pm - Council Chambers Chair: Councillor McLean Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CR 08-15 of the Director, Culture & Recreation regarding the Desiccant Dehumidification at Don Beer Arena be received; 2. That Tender No. T-9-2015 submitted by Climate Control Engineers and Contractors in the amount of$280,183.50 (HST included) be accepted; 3. That the total gross project cost of$362,945.00 (HST included), including the amount of the tender and other associated costs, and the total net project cost of$326,843.00 (net of HST rebate), be approved; 4. That Council authorize the Division Head, Finance &Treasurer to finance the project, as provided for in the 2015 Don Beer Arena Capital Budget, in the amount of$326,843.00 from the Federal Gas Tax Reserve Fund; and 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 6. Director, Culture.& Recreation, Report CR 09-15 Canada 150 Community Infrastructure Program -Endorsement of,Proposed Pickering Project Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CR 09-15 of the Director, Culture & Recreation regarding the Canada 150 Community Infrastructure Program be approved; 2. That Council approve the participation of the Corporation of the City of Pickering in the Canada 150 Community Infrastructure Program: 5 23 00 Executive Committee Meeting Minutes Monday, June 8, 2015 2:00 pm - Council Chambers Chair: Councillor McLean a) through the submission of an online application by the deadline of June 9, 2015; b) that the City's application for the grant consist of the Renovation of the Delaney Rink at a total estimated cost of$2,900,160 with a net estimated City cost of$1,934,407; 3. That staff be given authority to prepare and submit the necessary documentation for the online application including a resolution of Council; 4. That staff be given the authority to apply for any future grant applications; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. Carried 7. Director, Engineering & Public Works, Report ENG 11-15 School Crossing Guard Program Tender No. T-8-2015 A discussion period ensued with respect to the process of contracting out for crossing guards or the City hiring the crossing guards. It was recommended that staff look into what other municipalities are doing. It was also requested that the • intersection of Granby Court and Altona be reviewed to see whether a crossing guard is required there. Recommendation Moved by Councillor Johnson Seconded by Councillor Pickles 1. That Report ENG 11-15 of the Director, Engineering & Public Works regarding Tender No.T-8-2015, to provide all labour, equipment and services including administration for the operation of the City's School Crossing Guard Program be received; 2. That Tender No. T-8-2015 submitted by Staffing Services in the total tendered amount of$1,695,000.00 (HST included) with a net project cost of $1,526,400.00 (net of HST rebate) be approved for the three year period 6 24 Cali 00 it Executive Committee -��— • ' •- Meeting Minutes en - Monday, June 8, 2015 2:00 pm - Council Chambers Chair: Councillor McLean } from September 2015 to June 2018, subject to the annual review and extension to the contract by the Manager, Supply &Services; and 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. Carried 8. Fire Chief Report FIR 02-15 • Mutual Aid Agreement between Pickering Fire Services Department and Toronto Fire Services Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report FIR 02-15 of the Fire Chief be received; 2. That the Fire Protection Services Agreement between The Corporation of the City of Toronto and The Corporation of the City of Pickering be approved; 3. That the Mayor and City Clerk be authorized to execute the said agreement subject to minor revisions satisfactory to the Fire Chief; and 4. That appropriate City of Pickering officials be given the authority to give effect thereto. Carried 9. Director, Corporate Services & City Solicitor, Report FIN 15-15 Development Charges—Annual Indexing Recommendation V Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report FIN 15-15 of the Director, Corporate Services & City Solicitor be received; 7 25 cit,, ao Executive Committee Meeting Minutes � ���� Monday, June 8, 2015 2:00 pm - Council Chambers Chair: Councillor McLean 2. That effective July 1, 2015 as provided for in By-law 7324/13, the Development Charges referred to in Schedule "C" of that By-law be increased by 2.1 percent; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Carried 10. Director, Corporate Services & City Solicitor, Report FIN 17-15 2014 Building Permit Stabilization Reserve Fund Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe It is recommended that Report FIN 17-15 from the Director, Corporate Services & City Solicitor regarding the 2014 Building Permit Stabilization Reserve Fund be received for information. Carried 11. Director, Corporate Services & City Solicitor, Report FIN 18-15 2015 Final Tax Due Date for Commercial, Industrial and Multi-Residential Realty Tax Classes Recommendation Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report FIN 18-15 of the Director, Corporate Services & City Solicitor be received; • 2. That the Division Head, Finance &Treasurer be authorized to issue the final 2015 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of September 25, 2015; 3. That the Division Head, Finance &Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure that the tax billing process is completed and in order to comply with Provincial Regulations; 8 26 Cal/ 00 A Executive Committee °=, n Meeting Minutes INTIFONT E Monday, June 8, 2015 2:00 pm - Council Chambers Chair: Councillor McLean 4. That the draft By-law attached to this report be enacted; and • 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried (III) Other Business 1. Councillor O'Connell noted that during the Federation of Canadian Municipalities (FCM) Conference in Alberta, Edmonton, Alberta spoke about their traffic programs. She stated that Edmonton has implemented very innovative programs using quality data which was proving very effective in addressing traffic issues and requested staff look into Edmonton's programs. 2. Councillor Pickles requested staff look into signals or IPS options to improve the traffic situations at Granby Court and Altona Road, to help improve traffic exiting the subdivision. He also questioned staff in regards to the petition submitted by Whitevale residents regarding speed limits and traffic calming. 3. Councillor Johnson questioned whether the renaming of Brock Road through Brougham could be done in principal, and not implemented until the first new street number is required. 4. Councillor McLean requested staff look into reviewing the Traffic Rationalization Policy and also question staff on the City's Diversity Program for hiring purposes. (IV) Adjournment The meeting adjourned at 3:30 pm. 9 27 Call 4 A Planning & Development Committee Meeting Minutes Monday, June 8, 2015 7:00 pm — Council Chambers Chair: Councillor O'Connell Present: Councillors: K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Absent: Mayor Ryan Also Present: P. Bigioni - Director, Corporate Services & City Solicitor T. Melymuk - Director, City Development C. Rose - Chief Planner D. Shields - City Clerk K. Bentley - Chief Building Official N. Surti - Manager, Development Review & Urban Design , D. Wylie - Principal Planner— Policy L. Roberts - Committee Coordinator (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations • 1. Brian Kelly, Manager of Sustainability Region of Durham • Brian Kelly, Manager of Sustainability, Region of Durham appeared before the Committee and through the aid of a power point presentation, he provided an overview of the community climate adaptation plan. He identified the Region's position in addressing climate change issues, outlining the mandate to identify projected future climate and weather conditions through the 2040's, economic impacts and management strategies, as well as interpretation and risk assessments. 1 28 Citti a0 A Planning & Development • _ Committee Meeting Minutes Id0_0_ ale Monday, June 8, 2015 7:00 pm — Council Chambers Chair: Councillor O'Connell Mr. Kelly also outlined the roles and next steps for municipalities to develop adaptation measures and programs to respond to significant risks. • 2. Sylvia Spencer Re: Report PLN 06-15 Sylvia Spencer, 771 Shepherd Avenue East, Pickering, appeared before the Committee, expressing her concerns with respect to the application for 760 and 770 Kingston Road. She referenced her letter which she had submitted to. City Development previously, noting her desire to see a buffer behind 771 Sheppard Avenue East rather than a fence. She stated her property sits below the Tim Hortons and cars can still be seen under a 7 foot fence. She also stated a 2.9 metre buffer would be more appropriate as opposed to a 2.2 metre buffer, and noted a fence is needed off Delta Boulevard to help alleviate noise, etc. A brief question and answer period ensued with Ms. Spencer providing clarification with respect to fencing and the generator use at a neighouring dwelling. (Ill) Part `A' Planning & Development Reports 1. Director, City Development, Report PLN 06-15 Zoning By-law Amendment Application A 4/12 2206211 Ontario Inc. (Tristar Management Corp.) • Part of Lot 28, Range 3, Broken Front Concession (760 & 770 Kingston Road) A discussion period ensued with questions raised regarding the significant difference from the original submission. It was felt that an additional public meeting would have been helpful for further public input as well as to update the residents on the changes made, as it is difficult to visualize these changes and how they would function. Members also sought clarification with respect to access to the plaza as well as street connections, and noted the importance of screening. Recommendation Moved by Councillor Pickles Seconded by Councillor McLean That Zoning By-law Amendment Application A 4/12, submitted by 2206211 Ontario Inc. (Tristar Management Corp.) on lands being Part of Lot 28, Range 3, Broken Front Concession, to permit a commercial development, be endorsed as outlined.in Appendix Ito Report Number PLN 06-15, and that staff be authorized to finalize and forward the implementing Zoning By-law Amendment to Council for enactment. 2 29 Cif,/ a0 Planning & Development Committee Meeting Minutes Monday, June 8, 2015 7:00 pm — Council Chambers Chair: Councillor O'Connell • Carried (IV) Adjournment The meeting adjourned at 7:36 pm. • 3 30 City o0 " " 'o''N _ June 15, 2015 PICKERING Correspondence Pages • 1. Corr. 11-15 Council Direction Required SSTI Granite Pickering, LLC 600 Granite Court • Pickering, ON L1W 3K1 Correspondence received from SSTI Granite Pickering, LLC seeking Council support to construct roof top solar panels at 600 Granite Court, Pickering. Under the Fit Rules, Version 4.0, by securing Council support, this will strengthen their application for the installation of these panels by awarding them priority points. 31 ORIGINAL TO: C I _1 COPY TO: -.Corr' P. Adelaide Street West,Suite 1600 LV�w so ��FEED-INTARIFF WRITABLE FORM . '���.50 Toronto,Ontario MSH 1T1 i- PROGRAM T 416-967-7474 F416-967-1947 Independent Electricity ,CORR. rIL.c www.ieso.ca System Operator TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION L APR,ACTION section 5.1(g)(i)of the FIT Rules,Version 4.0 1 Page 1 of 1 I Apr 2015 I IESOMRD/f-FIT-010r2 1I FIT Reference Number: Resolution number: (The FIT Reference Number must be inserted by the. Applicant in order for the resolution to comply with the FIT Date resolution was passed: Rules,even where Local Municipality letterhead is used.This is not to be inserted by the Local Municipality.) 2I [WHEREAS]capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules,Version 4.0. [AND WHEREAS] SSTI Granite Pickering,LLC (the"Applicant")proposes to construct and operate a Rooftop Solar Project (the"Project")on • 600 Granite Ct,Pickering,Ontario,11W 3K1 (the"Lands")in the City of Pickering under the province's FIT Program; [AND WHEREAS]the Applicant has requested that Council of the City of Pickering indicate by resolution Council's support for the construction and operation of the Project on the Property. [AND WHEREAS]pursuant to the FIT Rules,Version 4.0,Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; [NOW THEREFORE BE IT RESOLVED THAT] • Council of the City of Pickering supports the construction and operation of the Project on the Lands. • • This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project,or for any other purpose. 3I Signed: • Signed: Title: Title: Date: Date: • (Signature lines for elected representatives. At least one signature required.) • 32 p. • 120 Adelaide Street West,Suite 1600 Ontario MSH 1T1 eso FEED-IN TARIFF WRITABLE FORM Toronto, T416-967-7474 PROGRAM F 416-967-1947 Independent Electricity www.ieso.ca System Operator INSTRUCTIONS: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 5.1(g)(i)of the FIT Rules,Version 4.0 I Page i of i Apr 2015 IESOMRD/f-FIT-010r2 Capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules,Version 4.0. INSTRUCTIONS APPLICABLE TO ALL RESOLUTIONS 1. The instruction page is not required to be submitted with the hard copy Application materials. 2. The first page of the resolution must be marked,by the Applicant,with the FIT Reference Number associated with the Application. 3. Where the resolution has multiple pages,the resolution should be stapled. 4. Information provided in the resolution must be consistent with the information provided in the electronic Application Form in order for the Application to be awarded Priority Points. 5. Apart from the completion of any blanks in the template resolution,no amendments,other than those outlined in paragraph 6 below, may be made to the wording of this form. 6. Words in between square brackets(i.e."["and"j")are immaterial to the intent of the template resolution and may be modified to follow standard procedure of the issuing body.Wording not contained within square brackets must not be changed in order for the Application to be awarded Priority Points. 7. The entirety of the resolution(all blanks)must be completed and it must be signed by an appropriate individual(s)in order for the Application to be awarded Priority Points,and all Prescribed.Forms must be signed to be considered complete. INSTRUCTIONS SPECIFIC TO THE RESOLUTION • 8. Councils of Local Municipalities have the option of drafting the Template:Municipal Council Support Resolution on the Council or equivalent governing body letterhead. The language of the Template:Municipal Council Support Resolution must be the same as shown in the template in order for the Applicant to obtain Priority Points.Priority Points will not be awarded if the resolution includes additional conditions.or delegation of authority to staff for additional approvals. 9. The Template:Municipal Council Support Resolution must be attached to the separate Prescribed Form:Municipal Council Resolution Confirmation as Exhibit"A". 10. A pre-existing Municipal Council Support Resolution may be provided to the IESO by the Applicant that had received a FIT Rules • Version 3.0 Municipal Council Support Resolution(that was not a blanket support resolution)that was issued by the . Municipality and that is still in effect in relation to the Applicant and the Project In this case the Applicant must attach the pre-existing Municipal Council Support Resolution to the separate Prescribed Form:Municipal Council Resolution Confirmation as Exhibit"A". 11. The Prescribed Form:Municipal Council Resolution Confirmation may not be used as a substitute for a Municipal Council Support Resolution where no Municipal Council Support Resolution was previously issued for the Project. 12. Where no resolution number exists,insert"N/A"into the appropriate field. 13. Applicant legal name,Project address and Renewable Fuel type must match the information provided in the electronic Application. • • • 33 -_— �� June 15, 2015 PICKERING . Committee Reports a) Report EC 2015-06 of the Executive Committee Executive Paqes 1. Director, Corporate Services & City Solicitor, Report FIN 16-15 215-287 2014 Year End Recommendation 1. That Report FIN 16-15 of the Director, Corporate Services & City Solicitor be received; 2. That the Year-end Communication Report as submitted by Deloitte LLP (Deloitte) be received for information; and 3. That the 2014 draft Audited Consolidated Financial Statements for the City of Pickering be approved. 2. Director, City Development, Report PLN 05-15 1-9 2015 Economic Development Work Program - City of Pickering Recommendation That Report PLN.05-15 of the Director, City Development regarding the 2015 Economic Development Work Program be received for information. 3. Director, Culture & Recreation, Report CR 04-15 10-89 Community Association Lease Agreements -Northern Community Centres Recommendation 1. That Report CR 04-15 regarding Community Association Lease Agreements be received; 2. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Brougham Recreation Association set out in Attachment 1 to this Report, subject to minor revisions acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; 3. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Greenwood Recreation Association set out in Attachment 2 to this Report, subject to minor revisions acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; 34 4. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Mt. Zion Community Centre Association set out in Attachment 3 to this Report, subject to minor revisions acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; 5. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Whitevale & District Residents' Association set out in Attachment 4 to this Report, subject to minor revisions acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect thereto. 4. Director, Culture & Recreation, Report'CR 07-15 90-141 Community Engagement Strategy Report • -Annual Status Update & Priorities for 2015-2016 Recommendation 1. That Council receive Report CR 07-15 regarding the City of Pickering Community Engagement Strategy; 2. That Council receive for information the 2015 Annual Update Report: City of Pickering Community Engagement Strategy (Priorities for 2014-2015) as per Attachment 1; 3. That Council endorse the proposed City of Pickering Statement of Commitment to Community Engagement as per Attachment 2; 4. That Council approve the following five key community engagement priorities for 2015 and 2016 subject to any required budget approval within the 2016 budget cycle process: a) Set clear benchmarks and measures for increasing public engagement and report annually. b) Adopt new, more deliberative techniques for involving residents in decision-making. c) Create a co-production task force to review opportunities to devolve, enhance or share City services with residents and local groups. d) Engage citizens to enhance current design principles for proposed developments. e) Develop and offer an annual Civics 101 class to Pickering residents. 35 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 5. Director, Culture & Recreation, Report CR 08-15 142-174 Tender for Desiccant Dehumidification at Don Beer Arena -Tender No. T-9-2015 Recommendation 1. That Report CR 08-15 of the Director, Culture & Recreation regarding the Desiccant Dehumidification at Don Beer Arena be received; 2. That Tender No. T-9-2015 submitted by Climate Control Engineers and Contractors in the amount of$280,183.50 (HST included) be accepted; 3. That the total gross project cost of$362,945.00 (HST included), including the amount of the tender and other associated costs, and the total net project cost of$326,843.00 (net of HST rebate), be approved; 4. That Council authorize the Division Head, Finance &Treasurer to finance the project, as provided for in the 2015 Don Beer Arena Capital Budget, in the amount of$326,843.00 from the Federal Gas Tax Reserve Fund; and 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 6. Director, Culture & Recreation, Report CR 09-15 175-187 Canada 150 Community Infrastructure Program -Endorsement of Proposed Pickering Project Recommendation 1. That Report CR 09-15 of the Director, Culture & Recreation regarding the Canada 150 Community Infrastructure Program be approved; 2. That Council approve the participation of the Corporation of the City of Pickering in the Canada 150 Community Infrastructure Program: a) through the submission of an online application by the deadline of June 9, 2015; b) that the City's application for the grant consist of the Renovation of the Delaney Rink at a total estimated cost of$2,900,160 with a net estimated City cost of$1,934,407; 3. That staff be given authorityy to prepare and submit the necessary documentation for the online application including a resolution of Council; 36 4. That staff be given the authority to apply for any future grant applications; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 7. Director, Engineering & Public Works, Report ENG 11-15 188-195 School Crossing Guard Program Tender No. T-8-2015 Recommendation 1. That Report ENG 11-15 of the Director, Engineering & Public Works regarding Tender No.T-8-2015, to provide all labour, equipment and services including administration for the operation of the City's School Crossing Guard Program be received; 2. That Tender No. T-8-2015 submitted by Staffing Services in the total tendered amount of$1,695,000.00 (HST included) with a net project cost of$1,526,400.00 (net of HST rebate) be approved for the three year period from September 2015 to June 2018, subject to the annual review and extension to the contract by the Manager, Supply & Services; and 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 8. Fire Chief Report FIR 02-15 196-208 Mutual Aid Agreement between Pickering Fire Services Department And Toronto Fire Services Recommendation 1. That Report FIR 02-15 of the Fire Chief be received; Services Agreement between The Corporation of 2. That the Fire Protection 9 P the City of Toronto and The Corporation of the City of Pickering be approved; 3. That the Mayor and City Clerk be authorized to execute the said agreement subject to minor revisions satisfactory to the Fire Chief; and 4. That appropriate City of Pickering o fficials be given the authority to give effect thereto. 9. Director, Corporate Services & City Solicitor, Report FIN 15-15 209-214 Development Charges -Annual Indexing Recommendation 37 1. That Report FIN 15-15 of the Director, Corporate Services & City Solicitor be received; 2. That effective July 1, 2015 as provided for in By-law 7324/13, the Development Charges referred to in Schedule "C" of that By-law be increased by 2.1 percent; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 10. Director,.Corporate Services & City Solicitor, Report FIN 17-15 288-289 2014 Building Permit Stabilization Reserve Fund Recommendation It is recommended that Report FIN 17-15 from the Director, Corporate Services & City Solicitor regarding the 2014 Building Permit Stabilization Reserve Fund be received for information. 11. Director, Corporate Services & City Solicitor, Report FIN 18-15 290-297 2015 Final Tax Due Date for Commercial, Industrial and Multi-Residential Realty Tax Classes Recommendation 1. That Report FIN 18-15 of the Director, Corporate Services &City Solicitor be received; 2. That the Division Head, Finance & Treasurer be authorized to issue the final 2015 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of September 25, 2015; 3. That the Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary, including.altering the due date, in order to ensure that the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 38 Cal/ of PICKERING June 15,' 2015 Committee Reports b) Report PD 2015-05 of the Planning & Development Committee P & D Pages 1. Director, City Development, Report PLN 06-15 1-17 Zoning By-law Amendment Application A 4/12 2206211 Ontario Inc. (Tristar Management Corp.) Part of Lot 28, Range 3, Broken Front Concession (760 & 770 Kingston Road) Recommendation That Zoning By-law Amendment Application A 4/12, submitted by 2206211 Ontario Inc. (Tristar Management Corp.) on lands being Part of Lot 28, Range 3, Broken Front Concession, to permit a commercial development, be endorsed as outlined in Appendix Ito Report Number PLN 06-15, and that staff be authorized to finalize and forward the implementing Zoning By-law Amendment to Council for enactment. • 39 pity a0 __ • PICKERING June 15, 2015 By-laws 7426/15 Being a by-law to establish that part of Lot 8, Plan 282, designated as Part 17, Plan 40R-11207, as public highway. (By-law attached) 7427/15 Being a by-law to establish the 2015 Final Property Taxes and Due Date for the Commercial, Industrial and Multi-Residential Tax Classes. [Refer to Executive Pages 294—297] 7428/15 Being a by-law to establish that part of Lot 28, Plan 350, designated as Part 3, Plan 40R-28820, as public highway. (By-law attached) • • 40 Citgc1 Memo PICKERING To: Debbie Shields May 19, 2015 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Division Head, Water Resources & Development Services Chief Planner Subject: Request for Road Establishing By-law - Owner: 2415357 Ontario Inc. - LD 50/15 and LD 51/15 Part Lot 8, Plan 282, being Part 17, 40R-11207 (Oakburn Street) File: Roadded.559 The Owner has applied to the Land Division Committee to sever part of Lot 8, Plan 282 into three parcels with two of the newly created lots fronting Oakburn Street. One of the conditions of severance is that the reserve (Part 17, 40R-11207) fronting the newly created lots be established as public highway so that legal road frontage is provided from the newly created lots to Oakburn Street. As the owner has complied with all of the other conditions of LD 50/15 and LD 51/15, it is now appropriate to pass the by-law establishing Part 17, 40R-11207 as public highway. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for June 15, 2015. DB:bg Attachments Location Map Draft By-law 41 ` i I I I I I I I I I DRIVE DETAIL INSET SCALE NT.S \\—w WESTCREEK = J - I 1 1 I z ALLEYVIE CC 1-- .L ST. m WESTCREEK PARK J w _Y PUBLIC SCHOOL _� PART 17 0 ` , BUTTERNUT CRT.7 40R-11207 , +`ii STREET _ '1"" i1- o ...... . i x off' IX o w'„"'1'1"1 CD 0 0 ' 1 , ```'111111111; 1 o rj:' �iP'!�I1 WEST LANE I I,, �O GATE ■ X - WILCQ 4flhI'=_ — > zz M'w:URT �_ STARVIEW CRT. ' 17:GP��� STREET Y==■w= ;-- s∎ 7 i LAWSON STREET mil SWEETBRIAR CRT.. -a i' OODVI ' •T LO . rNR . . - ..__ ________, RIVERS DRIVE `� • TWYN RIVERS , pR w w i \C--____, ST. MONICA S I It SEPARATE SCHOOL BRIMWOOp` o — HOWELL COURT _1 o _ j 0 _------' ON STREET• CRESCENT —■ lit 311 �`=/F =-,-� LITTLEFORD - "y REET Location Map 00 FILE No: ROADDED. 559 --,,7 i`, _ - _ 1 _-°°-� APPLICANT: City of Pickering Gco3a \C being Part 17,40R-11207 PROPERTY DESCRIPTION: Part Lot 8, Plan 282,be ng a , City Development (Oakbum St.) DATE May 13,2015 Dete Spuraec 2012 t FAC on is Inc. and Its supplies. . ri ghts Reserved.Not plan Not a pion of aurvry. SCALE 1:5,000 PN-7 CI 2073 MPAC entl its suppliers. All rights Resenrod. Net a plan Of Sunray. • 42 The Corporation of the City of Pickering By-law No. 410412. Being a by-law to establish that part of Lot 8, Plan 282, designated as Part 17, Plan 40R-11207, as public highway. . Whereas The Corporation of the City of Pickering is the owner of that part of Lot 8, Plan 282, designated as Part 17, Plan 40R-11207, and wishes to establish it as public highway. . Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That part of Lot 8, Plan 282, designated as Part 17, Plan 40R-11207 is hereby established as public highway (Oakburn Street). By-law passed this 15th day of June, 2015. David Ryan, Mayor Debbie Shields, City Clerk 43 City o0 Memo PICKERING To: Debbie Shields June 9, 2015 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, City Development Director, Corporate Services & City Solicitor Division Head,Water Resources & Development Services Chief Planner Subject: Request for Road Establishing By-law - Owners: Bradley and Lea Anne Woodbine (LD 039/14) - Part Lot 28, Plan 350, being Part 3, 40R-28820 (Toynevale Road) File: Roadded.552 , The Owners applied to the Land Division Committee to sever part of Lot 28, Plan 350 into two parcels, creating one new development lot fronting onto Toynevale Road. Conditions of the severance included, (a) the conveyance, from the Owners to the City, of a corner rounding at the intersection of Winette Road and Toynevale Road (Part 3, Plan 40R-28820); and (b) establishing Part 3, Plan 40R-28820 as public highway. . As the Owners have conveyed Part 3, Plan 40R-28820 to the City, it is now appropriate to pass a by-law establishing Part 3, Plan 40R-28820 as public highway. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for June 15, 2015. DB:bg Attachments Location Map Draft By-law • 44 Dill..¢j DETAIL INSET SGALE NT.S 0 �9, M-° wool[i •1111—_ — � o TOYNEVALE ROAD • III ,��,;`_ ■„'• 11 GPj ..E. IIII ALLEY GATE BROOKRIDGE HIL I L.23, OF THE �� _ t••••' __o- o NAZARENE ��..�•• o llunln //IIIIII ar.Q li• ��� � n IIIIIIIII w PART 3 � •" 1 40R-28820 , �'i.L... .,_,_, Oci'D z ilrico ' G5•�ON K\N s' A .--- .._ ..,_____ sA,s,,, Al O S �� . SEE INSERT _Add 1111.1111111 _._,- . a1111♦111 'MIMI o GS s TOYNEVALE ROAD o :1.11 iii SIC>'Mill k ,. --_v_rof• t / 1,--�Mo=MN �,',iii• MI= l� WOIr. MUM INN=;it'll i ` ''� 1 F jr T1I ! Hi ;,� ROUGE , `� ______ '� NM= M•111111WRE ill ■. ' Akin Nom �- 1 Location Map Ciai°¢ FILE No: ROADDED.552 . _� '- ' t APPLICANT:City of Pickering IV ESIN14:4110C PROPERTY DESCRIPTION: Part Lot28,Plan 350,being Part 3,40R-28820 City Development DATE: June 9,2015 D 2013 I E.rtnrprine Inc and. srighis NI rSd. t a pl n Not a plan o} -unry. SCALE 1:5,000 PN-7 ®20t3 YPAC and itr cuppf All rights R-sered. Net a pion of.SU[v-y. 45 The Corporation of the City of Pickering By-law No. Being a by-law to establish that part of Lot 28, Plan 350, designated as Part 3, Plan 40R-28820, as public highway. Whereas The Corporation of the City of Pickering is the owner of that part of Lot 28, Plan 350, designated as Part 3, Plan 40R-28820, and wishes to establish it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That part of Lot 28, Plan 350, designated as Part 3, Plan 40R-28820 is hereby established as public highway (Toynevale Road). By-law passed this 15th day of June, 2015. David Ryan, Mayor Debbie Shields, City Clerk • • 46