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HomeMy WebLinkAboutMay 11, 2015 Cif,/ o0 Executive Committee rte; Meeting Minutes NCO:M NIOC Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming Present: Mayor Ryan Councillors: I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Absent: K. Ashe Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation J. Hagg - Fire Chief R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development J. Hodgson - Division Head, City Administration S. Karwowski - Division Head, Finance & Treasurer C. Rose - Chief Planner D. Shields - City Clerk L. Harker - Deputy Clerk (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations Patricia Lowe, Whitevale District Residents' Association, appeared before the Committee to provide an overview of the Associations' request to repurpose the former Whitevale Library. Ms. Lowe provided a Power Point presentation, which outlined their vision, and the benefits that could be gained by repurposing this building for various social and cultural events in Whitevale. She detailed a work plan for 2015-2016, and requested support from Council for this request. 1 oh/00 Executive Committee Meeting Minutes N CO'- 'N IZIE Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming (III) Matters for Consideration 1. Fire Chief Report FIR 01-15 EpiPens — Fire Services Department A brief question and answer period ensued. Recommendation Moved by Mayor Ryan Seconded by Councillor Johnson That Report FIR 01-15 by the Fire Chief be received for information purposes only. Carried 2. Director, Culture & Recreation, Report CR 03-15 Gingerbread Co-operative Nursery School (Pickering) Inc. -Amending Licence Agreement Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report CR 03-15 of the Director, Culture & Recreation be received; 2. That the amendment of the existing Licence Agreement for Gingerbread Co- operative Nursery School (Pickering) Inc., to permit operation of the cooperative nursery program, for 5 half days per week at a reduced licence fee of$435 including HST per month from January to 2015 inclusive be approved; 3. That the Mayor and City Clerk be authorized to execute an Amending Licence Agreement with the Gingerbread Co-operative Nursery School (Pickering) Inc. in the form included as Attachment 1, subject to minor changes acceptable to the Director, Culture & Recreation and Director, Corporate Services &-City Solicitor; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 2 City oq Executive Committee Meeting Minutes NCOMONIOC Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming 3. Director, Culture & Recreation, Report CR 05-15 Whitevale & District Residents' Association -Request to repurpose the former Whitevale Library Recommendation Moved by Councillor Pickles Seconded by Mayor Ryan 1. That Report CR 05-15 of the Director, Culture & Recreation regarding the Whitevale & District Residents' Association be received; and 2. That Council authorize staff to prepare a Lease Agreement pursuant to which the Whitevale & District Residents' Association will be permitted to repurpose the former Whitevale Library into the Whitevale Arts & Cultural Centre to operate arts and cultural community programs; such agreement to be brought back to Council for consideration; or 3. If Council does not authorize staff to prepare a Lease Agreement with the Whitevale and District Residents' Association, that Council hereby declares the said property as surplus to the needs of the City and hereby authorizes staff to sell the said property subject to the requirements of the City's Acquisition and Disposal of Land Policy (ADM 130); and 4. That appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Carried Later in the Meeting [Refer to Following Motion] Moved by Councillor O'Connell Seconded by Mayor Ryan That the option in Recommendation #2 be approved and Recommendation #3 be deleted. Carried The main motion, as amended, was then Carried. 4. Director, Engineering & Public Works, Report ENG 02-15 Roads Not Receiving Winter Maintenance Recommendation 3 call o0 Executive Committee � `''-�- � � Meeting Minutes WMCIONIOC Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report ENG 02-15 of the Director, Engineering & Public Works regarding roads in the City of Pickering that do not receive winter maintenance be received; and 2. That the attached draft by-law be enacted to provide that no.winter maintenance will be performed from November 1 to April 30 annually on the following five roads in the City of Pickering: Sideline 20 north of Highway 7, Sideline 20 north of Ninth Concession Road, Sideline 22 north of Taunton Road, North Road (Sideline 30) north of Seventh Concession Road and Old North Road south of Highway 407. Carried 5. Director, Engineering & Public Works, Report ENG 07-15 Tender for Dunbarton Road Culvert Replacement -Tender No. T-6-2015 and Consulting & Professional Services Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report ENG 07-15 of the Director, Engineering & Public Works regarding Tender No.T-6-2015 and Consulting & Professional Services for Dunbarton Road Culvert Replacement be received; 2. That Tender No. T-6-2015 as submitted by Esposito Bros Construction Ltd. In the total tendered amount of$1,594,998.64 (HST included) be accepted; 3. That the total gross project cost of$1,987,319.00 (HST included), including the tender amount and other associated costs, and the total net project cost of$1,789,642.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance &Treasurer to finance the net project cost of$1,789,642.00 from the Rate Stabilization Reserve as approved in the 2015 Roads Capital Budget; 5. That Council approve the hiring of Chisholm Fleming and Associates for consulting and professional services during construction in accordance with Purchasing Policy 10.05, as the assignment is expected to be more than $30,000; and 4 • Citq°o Executive Committee ' � � Meeting Minutes CO_MONIOC Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming. 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 6. Director, Engineering & Public Works, Report ENG 08-15 Licence Agreement with the Region of York and Region of Durham -Waterfront Trail and Washroom Facility A brief question and answer period ensued regarding opening hours of the facility, and ongoing maintenance. • Recommendation Moved by Councillor O'Connell Seconded by Councillor Pickles 1. That Report ENG 08-15 of the Director, Engineering & Public Works regarding a Licence Agreement with the Region of York and Region of Durham for the Waterfront Trail and Washroom Facility be received; and 2. That the Mayor and City Clerk be authorized to execute a Licence Agreement with The Regional Municipality of York and The Regional Municipality of Durham, for public use of the Waterfront Trail and Washroom Facility that reside on Regional lands, in a form satisfactory to the Director, Corporate Services & City Solicitor. Carried 7. Director, Engineering & Public Works, Report ENG 09-15 Heathside Crescent and Autumn Crescent, Proposed Stopping and Parking Restrictions -Amendment to By-law 6604/05 Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson 5 o0 Executive Committee 'z- k = Meeting Minutes IKI SONIZIC Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming 1. That Report ENG 09-15 of the Director, Engineering & Public Works regarding the proposed stopping and parking restrictions on Heathside Crescent and Autumn Crescent be received; 2. That the attached draft by-law be enacted to amend Schedule "1" and Schedule "2" to By-law 6604/05 to provide for the regulation of stopping and parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address the proposed installation of stopping restrictions on sections of Heathside Crescent and parking restrictions on sections of Autumn Crescent. Carried 8. Director, Corporate Services & City Solicitor, Report FIN 11-15 2015 Tax Rates and Final Tax Due Dates for all Realty Tax Classes, Except for Commercial, Industrial and Multi-Residential Realty Classes Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report FIN 11-15 of the Director, Corporate Services & City Solicitor regarding the 2015 tax rates be received; 2. That the 2015 tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 25, 2015 and September 25, 2015 excluding the industrial, multi-residential and commercial realty tax classes; 4. That for the year 2015, the City shall levy upon designated Universities and Colleges an annual tax at the prescribed amount for each full-time student enrolled in the University or College, as determined by the Minister of Training, Colleges and Universities, payable on or after July 1st ; 5. That the attached By-law be approved; 6. That the Division Head, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and, 6 Cit,co A Executive Committee 0-'14 Meeting Minutes Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 9. Director, Corporate Services & City Solicitor, Report FIN 12-15 Investment Portfolio Activity for the Year Ended December 31, 2014 Ontario Regulation 438/97 under the Municipal Act, 2001 Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson It is recommended that Report FIN 12-15 of the Director, Corporate Services & City Solicitor regarding Investment Portfolio Activity for the Year Ended December 31, 2014 be received for information. Carried 10. Director, Corporate Services & City Solicitor, Report FIN 13-15 Development Charges Reserve Fund —Statement of the Treasurer for the Year Ended December 31, 2014 Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson That Report FIN 13-15,of the Director, Corporate Services & City Solicitor respecting the Development Charges Reserve Fund be received for information. Carried 11. Director, Corporate Services & City Solicitor, Report FIN 14-15 Cash Position Report as at December 31, 2014 Recommendation Moved by Councillor Pickles Seconded by Councillor Johnson 7 00 Executive Committee Meeting Minutes IMMUNIZE Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming That Report FIN 14-15 from the Director, Corporate Services & City Solicitor be received for information. Carried 12. Director, Corporate Services & City Solicitor, Report CLK 03-15 Council Compensation Policy Recommendation Moved by Mayor Ryan Seconded by Councillor McLean 1. That Report CLK 03-15 of the Director, Corporate Services & City Solicitor be received; 2. That the Council Compensation Policy, included as Attachment No.1 to this report be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried Later in the Meeting [Refer to Following Motions] Moved by Councillor O'Connell Seconded by Councillor McLean That Section 11.04 of the Draft Council Compensation Policy—Attachment No. 1, be deleted. Carried Moved by Councillor O'Connell Seconded by Mayor Ryan That Section 15.02 (b) of the Draft Council Compensation Policy-Attachment No. 1, be deleted. Motion Defeated Moved by Councillor O'Connell Seconded by Councillor McLean 8 o0 Executive Committee Meeting Minutes M�� t4101 Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming That Section 15.02 (e) of the Draft Council Compensation Policy—Attachment No. 1, be revised to add, "...or to redirect a City Council website to a candidate's election website" and to read as follows: Councillors cannot use an existing domain name that was used by a Member of Council throughout the term of Office for an election campaign website (i.e. Johndoe @...com to Johndoe....ca), or to redirect a City Council website to a candidate's election website. Carried Moved by Councillor McLean Seconded by Councillor O'Connell That Section 04.01 of the Draft Council Compensation Policy-Attachment No. 1, be revised to add, "...or as directed or requested by Council" and to read as follows: This Policy shall be reviewed every four years prior to the budget meetings that follow the general municipal election, or as directed or requested by Council. Carried The main motion, as amended, was then carried. 13. Chief Administrative Officer, Report CAO 01-15 Pan American (Pan Am) and Parapan Am Games -Potential Impacts to Pickering A brief question and answer period ensued regarding potential traffic impacts. Recommendation Moved by Councillor Johnson Seconded by Councillor Pickles That Report CAO 01-15 of the Chief Administrative Officer regarding potential impacts to Pickering related to the Pan Am and Parapan Am games be received for information. Carried 14. Director, Corporate Services & City Solicitor, Report LEG 05-15 Duffin Heights Neighbourhood -Second Amendment to the Duffin Heights Developers Group Cost Sharing Agreement 9 Citqo0 Executive Committee Meeting Minutes NOMMOVII0E Monday, May 11, 2015 2:00 pm - Council Chambers Chair: Councillor Cumming Recommendation Moved by Councillor Johnson Seconded by Mayor Ryan 1. That Report LEG 05-15 of the Director, Corporate Services & City Solicitor be received; 2. That the second amendment to the Duffin Heights Developers Group Cost Sharing Agreement respecting the provision of infrastructure in the Duffin Heights Neighbourhood be approved; 3. That the Mayor and City Clerk be authorized to execute the second amendment to the Duffin Heights Developers Group Cost Sharing Agreement as set out in Attachment 1 to this Report, subject to minor revisions agreeable to the Director, Corporate Services &.City Solicitor; 4. That the Director, Corporate Services & City Solicitor and the Division Head, Finance &Treasurer be authorized to make any changes to the agreement, as amended, or subsequent agreements, to protect the financial interests of the City and to sign any subsequent agreements and amendments; 5. That the appropriate City officials be authorized to undertake the actions required to implement the above recommendations; and 6. That a copy of this Report be forwarded to the Trustee of the Duffin Heights Developers Group for information. Carried (IV) Other Business 1. Councillor McLean requested that the CAO review the potential for summer • students working in the Operations Section to pull illegal signs when they are out working in the community, rather than having the City's By-law Enforcement Officers pull them. (V) Adjournment The meeting adjourned at 4:15 pm. 10