HomeMy WebLinkAboutApril 13, 2015 cat/4 Executive Committee
-W° "- Meeting Minutes
C �O NAME Monday, April 13, 2015
2:00 pm - Council Chambers
Chair: Councillor Cumming
Present:
Mayor Ryan
Councillors:
K. Ashe
I. Cumming
R. Johnson
B. McLean
D. Pickles
Absent: Councillor O'Connell
Also Present:
P. Bigioni - Director, Corporate Services & City Solicitor
M. Carpino - Director, Culture & Recreation
J. Hagg - Fire Chief
R. Holborn - Director, Engineering & Public Works
T. Melymuk - Director, City Development
S. Karwowski - Division Head, Finance &Treasurer
D. Shields - City Clerk
L. Roberts -Committee Coordinator
(I) Disclosure of Interest
No disclosures of interest were noted.
(I1) Delegations
(I11) Matters for Consideration
1. Director, Engineering & Public Works, Report ENG 03-15
Asphalt Resurfacing on Various City Streets, Parking Lot and Trail
-Tender No. T-3-2015
Recommendation
Moved by Mayor Ryan
Seconded by Councillor McLean
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Cifq 4 ==_ Executive Committee
-s Meeting Minutes
IrMOE
Monday, April 13, 2015
2:00 pm - Council Chambers
Chair: Councillor Cumming
1. That Report ENG 03-15 of the Director, Engineering & Public Works
regarding Tender No. T-3-2015 for Asphalt Resurfacing on Various City
Streets, Parking Lot and Trail be received;
2. That Tender No. T-3-2015 as submitted by Forest Contractors Ltd. in the
total tendered amount of$1,231,890.74 (HST included) be accepted;
3. That the total gross project cost of$1,450,574.00 (HST included), including
the tender amount and other associated costs, and the total net project cost
of$1,306,287.00 (net of HST rebate) be approved;
4. That Council authorize the Division Head, Finance &Treasurer to finance the
net project cost of$1,306,287.00 as follows:
a) The sum of$75,179.00 from the Roads & Bridges Reserve Fund as
provided for in the 2015 Capital Budget for Brookshire Square;
b) The sum of $42,000.00 from the Roads & Bridges Reserve Fund as
approved in the 2015 Capital Budget be increased to $87,165.00 for
Fieldlight Boulevard;
c) The sum of$198,000.00 from the Ontario Community Infrastructure
Fund (OCIF) as provided for in the 2015 Capital Budget be increased
to $198,740.00 as per the funding agreement for the Fieldlight
Boulevard;
d) The debt-financing approved in the 2015 Capital Budget in the amount
of$310,000.00 for the Squires Beach Road project be revised to an
internal loan and be increased to $360,000.00 over a period not to
exceed ten years and the balance of$573.00 be funded from property
taxes;
e) The sum of$190,000.00 from the Roads & Bridges Reserve Fund as
approved in the 2015 Capital Budget be increased to $254,823.00 for
Clements Road;
f) The sum of$74,075.00 from the Roads & Bridges Reserve Fund as
approved in the 2015 Capital Budget for Acorn Lane;
g) The total project cost of$117,796 for Toynevale Road be approved
and funded from the following sources: Rate Stabilization Reserve
($88,347.00) and Reserve Fund Development Charges Road &
Related ($29,449.00);
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Citq O¢ _ Executive Committee
Meeting Minutes
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iS■ ti Monday, April 13, 2015
2:00 pm - Council Chambers
Chair: Councillor Cumming
h) The total project cost of$41,571.00 for Welrus Street be approved
and funded from the following sources: Reserve Development
Charges City Share ($10,393.00) and Reserve Fund Development
Charges Roads & Related ($31,178.00);
i) The total project cost of$43,521 for Creekside Park parking lot be
approved and funded from the following sources: Property Taxes
($34,121.00) and Third Party Contribution ($9,400.00);
j) The sum of $52,844.00 from Other Revenue York Region as provided
for in the approved 2013 Capital Budget for Duffins Trail.
5. Further, that the appropriate officials of the City of Pickering be authorized to
take the necessary actions to give effect thereto.
Carried
2. Director, Corporate Services & City Solicitor, Report FIN 09-15
SR & R Bay Ridges Ltd. — Request to Defer Payment of
Development Charges
Recommendation
Moved by Mayor Ryan
Seconded by Councillor McLean
1. That Report FIN 09-15 of the Director, Corporate Services & City Solicitor be
received;
2. That, pursuant to By-law 7324/13:
a) the request by SR&R Bay Ridges Ltd. to defer the payment of the
City's share of Development Charges in the amount of approximately
$967,723 to the earlier of: (i) six months after the commencement of
foundation construction of the Phase II building at 1261 Bayly Street,
Pickering and (ii) when above grade construction at the said address
is commenced, be approved;
b) that the requirements of Section 14(2) of By-law 7324/13 be waived
accordingly and that the date of issuance of the final building permit
will determine the applicable Development Charge rate and, if the final
building permit is issued before, July 1, 2015, that the payment of
Development Charges will be based on the current rate plus interest,
be approved; and
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City 00 4 Executive Committee
Meeting Minutes
Monday, April 13, 2015
2:00 pm - Council Chambers
Chair: Councillor Cumming
c) that, to govern the terms of the deferral, SR&R Bay Ridges Ltd. be
required to enter into a Development Charge Deferral Agreement with
the City on terms satisfactory to the Division Head, Finance &
Treasurer and the Director, Corporate Services & City Solicitor; and
3. That the appropriate officials of the City of Pickering be authorized to give
effect thereto.
Carried
3. Director, Corporate Services & City Solicitor, Report FIN 10-15
Section 357/358 of the Municipal Act—Adjustment to Taxes
Recommendation
Moved by Mayor Ryan
"Seconded by Councillor McLean
1. That Report FIN 10-15 of the Director, Corporate Services & City Solicitor be
received;
2. That the write-off of taxes as provided for under Sections 357/358 of the
Municipal Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
Carried
4. Director, City Development, Report BLD 01-15
Building By-law Amendments under the Building Code Act
Recommendation
Moved by Mayor Ryan
Seconded by Councillor McLean
1.. That the City's Building By-law 7362/14 which appoints the Chief Building
Official, Deputy Chief Building Official and Inspectors be amended as set out
in Appendix #1 to Report BLD 01-15; and
2. Further, that the City's Building By-law 7362/14 which Fees
Payable for Building Permits be amended as set out in Appendix#1 to
Report BLD 01-15.
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of Executive Committee
Meeting Minutes
I SKIM WC Monday, April 13, 2015
2:00 pm - Council Chambers
Chair: Councillor Cumming
Carried
5. Director, Corporate Services & City Solicitor, Report CLK 02-15
Terms of Reference for Boards &Advisory Committees of Council
Recommendation
Moved by Mayor Ryan
Seconded by Councillor McLean
That the Terms of Reference for all Boards and Advisory Committees noted in
Attachment No. 1 to this Report, be approved.
Carried
(IV) Adjournment
The meeting adjourned at 2:02 pm.
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