HomeMy WebLinkAbout2001/10/22 Finance
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Finance Committee Meeting Minutes
Monday, October 22, 2001 at 10:00 a.m.
Chair: Councillor Holland
PRESENT:
COUNCILLORS:
M. Brenner
M. Holland
R. Johnson
ALSO PRESENT:
T. Quinn
G. Paterson
K. Senior
D. Kearns
- Chief Administrative Officer
- Director, Corporate Services & Treasurer
- Manager, Accounting Services
- Committee Coordinator
(D ADOPTION OF MINUTES
Regular Meeting of September 24,2001
(ID MATTERS FOR CONSIDERATION
1. CORPORATE SERVICES REPORT CS 30-01
REQUEST FOR PROPOSAL
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Approved
2. CORPORATE SERVICES REPORT CS 32-01
CLOSURE OF THE MILLENNIUM ACCOUNT
See Recommendation #1
Deferred to Finance Committee Meetine of
November 26. 2001. with a reQuest to the
Treasurer for Backeround Information and
have the Solicitor for the City attend that Meetine
3.
CORPORATE SERVICES REPORT CS 35-01
PURCHASING BY-LAW. POLICY AND PROCEDURES
Approved
See Recommendation #2
(llI) C 0 NFID E N TIAL In M S
1.
CORPORATE SERVICES REPORT CS 22-01
SUNLIFE FINANCIAL SERVICES OF CANADA INC.
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Approved
See Recommendation #3
(IV)
OTHER BUSINESS
1.
Councillor Holland advised that the Pickering Public Library Board have questioned if the
calculation of Development Charges is only on new collection materials and new buildings.
Finance Committee Meeting Minutes
Monday, October 22, 2001 at 10:00 a.m.
Chair: Councillor Holland
2.
Councillor Holland questioned the timing of the Finance Agenda distribution. This item will be
discussed at the Management Meeting of October 29th, 2001.
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3.
Councillor Johnson questioned when items appearing on the Operations Committee Agenda will
come before the Finance Committee. This item will also be dealt with at the Management
Meeting of October 29th, 2001.
4.
Councillor Johnson requested background information on the decision to use Slurry Seal rather
than asphalt on the Seventh Concession Road construction.
(V)
ADJOURNMENT
The meeting adjourned at 10:42 a.m.
DATED
UOV. 1. 'i /7 f7V1
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CLERK
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Appendix I
Finance Committee Report
FC-200l/02
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That the Finance Committee of the City of Pickering having met on October 22, 2001, presents its
second report to Council and recommends:
1.
CORPORATE SERVICES REPORT CS 30-01
REQUEST FOR PROPOSAL
It is recommended that Report CS 30-01 of the Director, Corporate Services & Treasurer be
received for information.
2.
CORPORATE SERVICES REPORT CS 35-01
PURCHASING BY-LAW, POLICY AND PROCEDURES
1. It is recommended that Report CS 35-01 ofthe Director, Corporate Services & Treasurer be
adopted by Council; and
2. That the purchasing Policies and Procedures adopted by Council in March 1989 under
Resolution #35/89 and any subsequent amendments, policies or procedures adopted by
Council in this regard be repealed; and
3. The attached Purchasing By-law (Attachment #1) be read three times and approved; and
,..
4. That a copy oftms Report and the attached By-law, Policy and Procedures be forwarded to
the Pickering Public Library Board for their information and, if necessary, approval; and
5. That the appropriate authorities of the City of Pickering be given authority to give effect
thereto.
CORPORATE SERVICES REPORT CS 22-01
SUNLIFE FINANCIAL SERVICES OF CANADA INC.
3.
1. That Report CS 22-01 of the Director, Corporate Services & Treasurer regarding SunLife
Financial Services of Canada Inc. be received.
2. That the Chief Administrative Officer and the Treasurer be and they are hereby authorized on
behalf of the Company to accept and convey, assign, transfer or otherwise dispose of all or
any shares, stocks, bonds, debentures, debenture stock and other securities of every
description now or hereafter registered in the name of the Company or held or owned by the
Company and to sign and execute on behalf of the Company all and any instruments of
acceptance and transfer and other documents whenever necessary or proper to effectuate the
same with full power to appoint any attorneys with full power of substitution therein, and that
any and all instruments of acceptance and transfer and other documents in connection
therewith heretofore signed and executed on behalf of the Company in accordance with the
authority set out above are hereby ratified and confirmed.
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3. The Clerk of Pickering be authorized to certify the above Resolution and any other
documents necessary.
4. The Treasurer be authorized to sell 397 share of SunLife Financial Services of Canada Inc.
and any other securities described above.
5. The appropriate officials of the City of Pickering be given authority to give effect thereto.