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HomeMy WebLinkAbout2001/10/22 Finance CI O¿)O Finance Committee Meeting Minutes Monday, October 22, 2001 at 10:00 a.m. Chair: Councillor Holland PRESENT: COUNCILLORS: M. Brenner M. Holland R. Johnson ALSO PRESENT: T. Quinn G. Paterson K. Senior D. Kearns - Chief Administrative Officer - Director, Corporate Services & Treasurer - Manager, Accounting Services - Committee Coordinator (D ADOPTION OF MINUTES Regular Meeting of September 24,2001 (ID MATTERS FOR CONSIDERATION 1. CORPORATE SERVICES REPORT CS 30-01 REQUEST FOR PROPOSAL -- Approved 2. CORPORATE SERVICES REPORT CS 32-01 CLOSURE OF THE MILLENNIUM ACCOUNT See Recommendation #1 Deferred to Finance Committee Meetine of November 26. 2001. with a reQuest to the Treasurer for Backeround Information and have the Solicitor for the City attend that Meetine 3. CORPORATE SERVICES REPORT CS 35-01 PURCHASING BY-LAW. POLICY AND PROCEDURES Approved See Recommendation #2 (llI) C 0 NFID E N TIAL In M S 1. CORPORATE SERVICES REPORT CS 22-01 SUNLIFE FINANCIAL SERVICES OF CANADA INC. - Approved See Recommendation #3 (IV) OTHER BUSINESS 1. Councillor Holland advised that the Pickering Public Library Board have questioned if the calculation of Development Charges is only on new collection materials and new buildings. Finance Committee Meeting Minutes Monday, October 22, 2001 at 10:00 a.m. Chair: Councillor Holland 2. Councillor Holland questioned the timing of the Finance Agenda distribution. This item will be discussed at the Management Meeting of October 29th, 2001. - 3. Councillor Johnson questioned when items appearing on the Operations Committee Agenda will come before the Finance Committee. This item will also be dealt with at the Management Meeting of October 29th, 2001. 4. Councillor Johnson requested background information on the decision to use Slurry Seal rather than asphalt on the Seventh Concession Road construction. (V) ADJOURNMENT The meeting adjourned at 10:42 a.m. DATED UOV. 1. 'i /7 f7V1 r CLERK ,;£ y ~ ..... - Appendix I Finance Committee Report FC-200l/02 - That the Finance Committee of the City of Pickering having met on October 22, 2001, presents its second report to Council and recommends: 1. CORPORATE SERVICES REPORT CS 30-01 REQUEST FOR PROPOSAL It is recommended that Report CS 30-01 of the Director, Corporate Services & Treasurer be received for information. 2. CORPORATE SERVICES REPORT CS 35-01 PURCHASING BY-LAW, POLICY AND PROCEDURES 1. It is recommended that Report CS 35-01 ofthe Director, Corporate Services & Treasurer be adopted by Council; and 2. That the purchasing Policies and Procedures adopted by Council in March 1989 under Resolution #35/89 and any subsequent amendments, policies or procedures adopted by Council in this regard be repealed; and 3. The attached Purchasing By-law (Attachment #1) be read three times and approved; and ,.. 4. That a copy oftms Report and the attached By-law, Policy and Procedures be forwarded to the Pickering Public Library Board for their information and, if necessary, approval; and 5. That the appropriate authorities of the City of Pickering be given authority to give effect thereto. CORPORATE SERVICES REPORT CS 22-01 SUNLIFE FINANCIAL SERVICES OF CANADA INC. 3. 1. That Report CS 22-01 of the Director, Corporate Services & Treasurer regarding SunLife Financial Services of Canada Inc. be received. 2. That the Chief Administrative Officer and the Treasurer be and they are hereby authorized on behalf of the Company to accept and convey, assign, transfer or otherwise dispose of all or any shares, stocks, bonds, debentures, debenture stock and other securities of every description now or hereafter registered in the name of the Company or held or owned by the Company and to sign and execute on behalf of the Company all and any instruments of acceptance and transfer and other documents whenever necessary or proper to effectuate the same with full power to appoint any attorneys with full power of substitution therein, and that any and all instruments of acceptance and transfer and other documents in connection therewith heretofore signed and executed on behalf of the Company in accordance with the authority set out above are hereby ratified and confirmed. - 3. The Clerk of Pickering be authorized to certify the above Resolution and any other documents necessary. 4. The Treasurer be authorized to sell 397 share of SunLife Financial Services of Canada Inc. and any other securities described above. 5. The appropriate officials of the City of Pickering be given authority to give effect thereto.