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HomeMy WebLinkAboutADM 110 Corporate ProtocolsCity Policy Policy Title: Corporate Protocols Policy Number ADM 110 Reference: Res. #240/14 Date Originated (mIdly) 05/20/2014 Date Revised (m/d/y) Pages 2 Approval: Chief A. finis Policy Objective ive Officer Point of Contact Division Head, City Administration The purpose of this policy is to outline and establish protocol guidelines that will ensure events, presentations, programs and services will benefit, promote and celebrate the City in a positive manner. Participation in protocol events, presentations, programs and services which have a significant public profile will be implemented according to accepted standards of protocol. Index 01 Definitions 02 Procedures 01 Definitions 01.01 Protocol — Means both written and unwritten conventions, etiquette and/or rules of interaction and communication between Council, Administration, Dignitaries, Organizations and the Public. 01.02 Protocol Event — A City event of significant public profile, requiring official participation by the City, external dignitaries, organizations and the public. 02 Procedures a) The City formally adopts and creates Procedures and Standard Operating Procedures to put in place guidelines regarding Corporate protocols to ensure protocol events, activities and presentations, are carried out in a professional manner; b) support Council sanctioned twinning activities to ensure they further promote stronger ties and goodwill between the City and its official twin cities; c) ensure special recognition documents, materials, gifts and promotional items reflect appropriate local themes and when appropriate, the Corporate identity; and d) advise and assist elected officials, staff, dignitaries, organizations and the public in all areas of protocol. Events, presentations, programs and services will be supported with detailed operating procedures which will address the structure and composition of events and clarify to Council, staff, dignitaries, organizations and the public their respective responsibilities. Upon notice of an event, presentation, program or service the appropriate procedure will be followed. Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for detailed processes regarding this Policy. Policy Title: Corporate Protocols Policy Number: ADM 110 Page 2 of 2