HomeMy WebLinkAboutADM 110 Corporate ProtocolsCity Policy
Policy Title: Corporate Protocols
Policy Number
ADM 110
Reference: Res. #240/14
Date Originated (mIdly)
05/20/2014
Date Revised (m/d/y)
Pages
2
Approval: Chief A. finis
Policy Objective
ive Officer
Point of Contact
Division Head, City Administration
The purpose of this policy is to outline and establish protocol guidelines that will ensure events,
presentations, programs and services will benefit, promote and celebrate the City in a positive
manner. Participation in protocol events, presentations, programs and services which have a
significant public profile will be implemented according to accepted standards of protocol.
Index
01 Definitions
02 Procedures
01 Definitions
01.01 Protocol — Means both written and unwritten conventions, etiquette and/or rules
of interaction and communication between Council, Administration, Dignitaries,
Organizations and the Public.
01.02 Protocol Event — A City event of significant public profile, requiring official
participation by the City, external dignitaries, organizations and the public.
02 Procedures
a) The City formally adopts and creates Procedures and Standard Operating Procedures
to put in place guidelines regarding Corporate protocols to ensure protocol events,
activities and presentations, are carried out in a professional manner;
b) support Council sanctioned twinning activities to ensure they further promote stronger
ties and goodwill between the City and its official twin cities;
c) ensure special recognition documents, materials, gifts and promotional items reflect
appropriate local themes and when appropriate, the Corporate identity; and
d) advise and assist elected officials, staff, dignitaries, organizations and the public in all
areas of protocol.
Events, presentations, programs and services will be supported with detailed operating
procedures which will address the structure and composition of events and clarify to Council,
staff, dignitaries, organizations and the public their respective responsibilities. Upon notice of
an event, presentation, program or service the appropriate procedure will be followed.
Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for
detailed processes regarding this Policy.
Policy Title: Corporate Protocols
Policy Number: ADM 110
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