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Home My WebLink AboutMay 3, 2001 - Budget Meeting Cat/ v� BUDGET MEETING - MAY 3rd ,E] .■ 9:00 A.M. MINUTES A meeting of the Committee of the Whole of the Council of the Corporation of the City of Pickering was held on May 2001 at 9:00 a.m. in the Main Committee Room to • consider the Proposed 2001 Budget. PRESENT: Mayor Arthurs Councillor Brenner Councillor Holland Councillor Johnson Councillor McLean Councillor Pickles Councillor Ryan Staff T.J.Quinn -Chief Administrative Officer G.Paterson -Director,Corporate Services&Treasurer • N. Carroll -Director,Planning&Development E.Buntsma -Director,Operations and Emergency Services S. Karwowski -Finance Manager A. Greentree -Supervisor,Legislative Services The Mayor opened the meeting with a presentation given by the Director, Corporate Services & Treasurer summarizing the proposed 2001 Current and Capital Budgets. Copies of the presentation slides were distributed. DEPARTMENTAL CURRENT BUDGETS Moved by Councillor Holland that the Proposed 2001. Current Budget be approved with the following amendments: CARRIED Council considered the following motions in conjunction with the above motion: 2113 COUNCIL 1 2712 PROGRAMS Councillor Brenner declared an interest as a family member works at the Recreation Complex. 2611 PLANNING Moved by Councillor Brenner that Account 2392(Consulting&Professional)be reduced to$50,000 to reflect a reduction in the amount allocated to the North-East Quadrant Development Guideline Review and that the Developer Contribution for the review be reduced to$25,000,with the assurance that Developer Contributions be no less than 50% of the total Review costs. CARRIED . Moved by Councillor Pickles that 2392(Consulting&Professional)be reduced by $10,000 to reflect a reduction in the amount allocated to Waste Transfer Sites Review. WITHDRAWN • DEPARTMENTAL CAPITAL BUDGETS Moved by Councillor McLean that the Proposed 2001 Capital Budget be approved with the following amendments: CARRIED • Council considered the following motions in conjunction with the above motion: 2196 INFORMATION SYSTEMS Moved by Councillor Ryan that Account 6176(Office Machines and Equipment)be decreased by$50,000. REFERRED TO STAFF FOR PRE-APPROVAL AND BUDGET INCREASE DETAILS Council considered the following motion in conjunction with the above motion: Moved by Councillor Brenner that Account 6176(Office Machines and Equipment)be referred to staff for pre-approval and budget increase details. CARRIED 2197 CITY/CORPORATE EFFICIENCY INITIATIVES Moved by Councillor Ryan that this Account referred to staff for additional details regarding increases from 2000 and pre-approvals. CARRIED L • 2718 PARKS Moved by Councillor McLean that Account 6129(Parks),line item 01-2718-001-15 be increased by$10,000 to provide for the parking lot expansion at Vaughan Willard School. • CARRIED • Moved by Councillor Ryan that Account 6129(Parks),line item 01-2718-001-08 be increased by$20,000 to provide for all identified morality lighting projects. CARRIED Moved by Councillor Pickles that Account 6181 (Other Fixed Assets)be increased by $45,000 to provide for the replacement of the playground unit at Centennial Park. CARRIED Moved by Mayor Arthurs that Account 6181 (Other Fixed Assets)be decreased by $290,000. WITHDRAWN 2323 SIDEWALKS Moved by Councillor Pickles that Account 6108(New Construction)be increased by $15,000 to provide for the construction of a sidewalk and fence from Granby Court to Sheppard Avenue along the east side of Altona Road. REFERRED TO STAFF FOR CONSTRUCTION COST DETAILS Council considered the following motion in conjunction with the above motion: Moved by Councillor Johnson that Account 6108(New Construction)be referred to staff for cost details for the construction of a sidewalk and fence from Granby Court to Sheppard Avenue along the east side of Altona Road. CARRIED 2410 STORM WATER MANAGEMENT The CAO distributed a copy of a memo dated May 1,2001 from the Division Head, Municipal Property&Engineering,regarding Storm Water Management Initiatives. Moved by Councillor Holland that Account 6181 (Other Fixed Assets),line item 01- 2410-005-02,be increased by$15,000 to provide for rehabilitation. • CARRIED C • s 2572 SENIOR CITIZENS CENTRE Moved by Councillor Ryan that Account 6181 (Other Fixed Assets),line item 01-2715- 005-01,which provides for supply and installation of new HVAC system be deleted,thus reducing the account by$50,000. CARRIED 2715 DON SEER ARENA, Moved by Councillor Johnson that Account 6181 (Other Fixed Assets),line item 01- 2715-005-01,be increased by$100,000 to be applied against the$215,000 expenditures previously authorized by Council in September 2000,and that these funds be transferred from a Reserve Account. CARRIED Moved by Councillor Ryan that Account 6181 (Other Fixed Assets),line item 01-2715- 005-01 be further increased by$115,000 to be applied against the full$215,000 expenditures previously authorized by Council in September 2000,and that these funds also be transferred from a Reserve Account. CARRIED Moved by Councillor Holland that Account 6181 (Other Fixed Assets),line item 01- 2715-005-001 be referred to Staff for a report detailing funding options for the construction of a third ice pad at Don Beer Arena and the status of the Surcharge Reserve Account. CARRIED • 2719 COMMUNITY CENTRES Moved by Councillor McLean that Account 6181 (Other Fixed Assets)be increased by $15,000 to provide for the replacement of the broken sign at the East Shore Community Centre with an electronic sign. LOST GENERAL GOVERNMENT Moved by Councillor Brenner that Account 1595 (POA Revenues)be increased by $205,000 to more accurately reflect estimated revenues as communicated by the Region of Durham. CARRIED ADJUSTMENTS Moved by Councillor Brenner that a one-time transfer of$125,000 from the OMERS Premium Savings be applied against internal debt financing,. , 2. Council expressed concern that the budgeted$100,000 increase in the 2220- 1520(By-law Lic. &Per Parking,etc.)revenues. Staff are to provide a detailed comparison between revenue Actuals for January—April for the years 2000 and 2001. 3. Recognizing that several staff changes have taken place over the past five years in the Legal Services area,Council requested a five-year history of the following accounts(Acutals and Budget) 2125-1100—Salaries&Wages 2125-2392—Consulting&Professional Additionally,staff are to provide a breakdown for 2125-2392 to identify the contracted retainer costs and extra billing costs. . 4. The estimated increase of$50,000 in 2127-1560(Penalties&Interest on Taxes)was discussed. Staff are to provide Actuals and Budget amounts for the years 1998, 1999,2000 and the Actuals for 2001 to date. 5. The Information Systems(2196)and City/Corporate Efficiency& Expenditure(2197)accounts were discussed in detail. Council expressed that the budget details,as presented,were confusing as they were unable to easily compare line items between 2000 and 2001. To more clearly report these two account budgets,staff will provide new reports which will cleary indicate the following: • Line items which have been moved from 2196 into 2197 • New budget items in either 2196 or 2197 • Line items that were pre-approved—these items will be further identified as expended or not. 6. 2000 Actuals for Operations&Emergency Services were provided by Division. Staff are to provide Department total actuals for 2000 for the following accounts: 1200—Overtime • 2340--Seminars&Education 2394—Receptions,Promotions&Special Events 7. The estimated decrease of$26,000 in 2325-2478(Street Lights Miscellaneous Equipment Repairs&Maintenance)was discussed. Staff to provide Actuals and Budget amounts for the years 1998, 1999,2000. 8. Council briefly discussed 2712-2394(Programs—Receptions,Promotions& Special Events). Staff confirmed that the 2001 budgeted amount was to maintain the enhanced caliber of special events offered in 2000 in recognition of the Millennium year. Council requested staff to provide a breakdown of the service enhancements provided for the Millennium year and their associated costs. 9. Staff to report on the 1999 and 2000 year-end account balances of the Don Beer Arena Surcharge Reserve Fund and the Rec.Complex Arenas Surcharge Reserve Funds. A further meeting to consider the Current and Capital Budgets will be held on May 14th immediately before the regular Executive Committee Meeting,and a Special Council meeting will be scheduled for May 22"to finalize the budgets. The meeting adjourned at 5:05 p.m. •