HomeMy WebLinkAboutJanuary 24, 2000 G�.0 OF P,01F
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EXECUTIVE COMMITTEE MEETING MINUTES
MONDAY, JANUARY 24, 2000 - 7:45 P.M.
PRESENT:
Mayor Wayne Arthurs
COUNCILLORS:
M. Brenner
D. Dickerson
M. Holland—Chairman
R. Johnson
D. Pickles
D. Ryan
ALSO PRESENT:
T. Quinn - Chief Administrative Officer
N. Carroll - Director, Planning and Development
G. Paterson -Director, Corporate Services &Treasurer
B. Taylor - City Clerk
C. Rose - Manager, Policy Section
(I) ADOPTION OF MINUTES
Regular Meeting of January 10, 2000.
(II) MATTERS FOR CONSIDERATION
1.. PLANNING &DEVELOPMENT RECOMMENDATION REPORT #1/00
DRAFT PLAN OF CONDOMINIUM 18CDM-98001
VICTORY KINGSGATE LIMITED
(PREVIOUSLY ROYAL HOLDINGS CANADA LIMITED)
PART OF LOT 33, RANGE 3, B.F.C.
• (NORTH-WEST CORNER OF KINGSTON& ALTONA ROADS)
Approved See Recommendation #1
2. PLANNING REPORT#02/00
COMMENTS ON THE DRAFT TOWN OF AJAX OFFICIAL PLAN •
Approved See Recommendation #2
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3. PLANNING REPORT#01/00
MONITORING OF SITE PLAN APPROVALS
Approved See Recommendation #3
4. MUNICIPAL PROPERTY&ENGINEERING REPORT#01/00 •
PARKING BY-LAW 2359/87
SANDY BEACH ROAD &ALLIANCE ROAD NORTH OF BAYLY
STREET (REGIONAL ROAD 22)
By-law forwarded to Council
5. CORPORATE SERVICES REPORT#01/00
PROPERTY AND LIABILITY INSURANCE
Approved insurance renewal • See Recommendation #4
With Frank Cowan Company.
6. CORPORATE SERVICES REPORT #02/00
2000 INTERIM LEVY AND INTERIM TAX INSTALMENT DUE DATES
Approved See Recommendation #5
By-law forwarded to Council
7. MEMORANDUM OF THE CITY CLERK DATED JANUARY 19, 2000
REPLACEMENT OF PAYROLL SYSTEM
Approved See Recommendation #6
Councillor Holland declared an interest in this item because he is an
employee of the Canadian Imperial Bank of Commerce which is the parent
company of Ceridian.
8. LEGAL REPORT #02/00
POLICY RESPECTING THE DISPOSAL OF LAND
Deferred to the Executive Committee Meeting of February 28, 2000
9. CLERKS REPORT #03/00
TRCA TASK FORCE ON DUFFINS & CARRUTHERS
CREEK WATERSHEDS
Approved with noted appointments See Recommendation #7
10. CLERKS REPORT#04/00
APPOINTMENT OF A BY-LAW ENFORCEMENT OFFICER TO
ENFORCE THE PARKING BY-LAW AT 905 BAYLY ST., 1915
DENMAR ROAD, 1310 FIELDLIGHT BLVD. AND 1345 ALTONA RD.
By-law forwarded to Council
(III) OTHER BUSINESS
1. Councillor Pickles stated that in addition to the Council resolution dated
November 15, 1999 regarding the conceptual lotting plan for tenants in the
Agricultural Assembly, he has been corresponding with the Ontario Realty
Corporation and was disappointed to note that the ORC did not proceed with
three severances requested by Council which may result in long-term farmers
loosing their land.
2. Councillor Pickles introduced a Notice of Motion, seconded by Councillor
Ryan, respecting the case now before the Supreme Court of Canada regarding
child pornography and to support the protection of children from sexual
exploitation.
3. Councillor Brenner requested that when staff is preparing the Report To
Council regarding the Highway#2 Transit Corridor, to include the report of
the Greater Toronto Services Board on this issue.
4. Mayor Arthurs congratulated Councillor Johnson on his appointment as Chair
of the Central Lake Ontario Conservation Authority for a third term.
5. Councillor Johnson thanked staff for responding to his inquiry about the speed
limit on Rosebank Road and noted that he wants to confer with his colleagues
before his Notice of Motion is put on a Council agenda.
6. Councillor Dickerson asked if there were seconders to his proposed Notice of
Motion regarding the Oak Ridges Morraine and governance. He expressed his
disappointment that there were no seconders.
7. Councillor Dickerson asked the Chief Administrative Officer to investigate
who informed the Pickering Squash Club that there were definitive plans to
expand the squash facilities.
(IV) ADJOURNMENT
The meeting adjourned at 9:42 p.m.
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DATED fa/Qum v z3, 2- D- CLERK /
CITY OF PICKERING
That the Executive Committee of the City of Pickering having met on January 24, 2000,
presents its second report to Council and recommends:
1.. PLANNING &DEVELOPMENT RECOMMENDATION REPORT#1/00
DRAFT PLAN OF CONDOMINIUM 18CDM-98001
VICTORY KINGSGATE LIMITED
(PREVIOUSLY ROYAL HOLDINGS CANADA LIMITED)
PART OF LOT 33, RANGE 3, B.F.C.
(NORTH-WEST CORNER OF KINGSTON&ALTONA ROADS)
That Pickering City Council recommend to. Regional Council that Draft Plan of
Condominium 18CDM-98001, submitted by Victory Kingsgate Limited, for the
establishment of condominium tenure on 38 townhouse units, on lands being
Part of Lot 33, Range 3, B.F.C., City of Pickering, be APPROVED AS
REVISED, subject to conditions listed in Appendix I to Recommendation
Report No. 01-00.
2. PLANNING REPORT#02/00
COMMENTS ON THE DRAFT TOWN OF AJAX OFFICIAL PLAN
1. That City Council endorse Planning Report No. 02-00 as the City of
Pickering's comments on the draft Town of Ajax Official Plan; and
2. That the City Clerk be directed to forward a copy of Planning Report No.
02-00 to the Town of Ajax and Region of Durham.
3. PLANNING REPORT #01/00
MONITORING OF SITE PLAN APPROVALS
That City Council receive Planning Report No. 01-00, pertaining to the
Monitoring of Site Plan Approvals.
4. CORPORATE SERVICES REPORT #01/00
PROPERTY AND LIABILITY INSURANCE
That Report CS 01/00 of the Director, Corporate Services&Treasurer regarding
property and liability insurance be received by Council; and
That the City of Pickering renew its property, liability and other coverages
through the Frank Cowan Company at a 2000/01 renewal premium of a
maximum of$245,485 plus applicable taxes for the period July 1, 2000 to July
1, 2001 inclusive. (In 1999 Council approved a three year program with Cowan .
with a maximum annual premium that may be reduced)
5. CORPORATE SERVICES REPORT#02/00
2000 INTERIM LEVY AND INTERIM TAX INSTALMENT DUE DATES
That Report CS 01/00 of the Director, Corporate Services &Treasurer regarding
2000 Interim Levy and Interim Tax Installment Due Dates be received and that,
1. an interim levy be adopted for 2000 for all of the realty property classes;
2. the interim levy installment due dates be February 25 and April 26, 2000;
3. the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, including altering due dates,
in order to ensure the tax billing process is completed;
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4. the attached by-law, providing for the imposition of the taxes, be read three
times and approved by Council; and
5. the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
6. MEMORANDUM OF THE CITY CLERK DATED JANUARY 19, 2000
REPLACEMENT OF PAYROLL SYSTEM
That Report CS 05/99 of the Director, Corporate Services & Treasurer regarding
the replacement of the current payroll and time and attendance systems and
integration with the H/R system be received and that:
1. the Treasurer be authorized to enter into a contract with ADP Canada
providing for the leasing of PC/Payroll for Windows, Time and Attendance
Management (e-Time) software applications;
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2. the Town's existing INFO: H/R Software be modified and the software
interface routines be developed to automatically import/export date across
the PC/Payroll and e-Time applications to provide an integrated system
with attendance reporting capabilities;
3. funding for PC/Payroll software and conversion costs, e-Time software,
time clocks, INFO: HR conversion and Project Manager at an estimated
cost of$58,200 plus applicable taxes be provided from a transfer from the
Reserve for the Replacement of Equipment; and
4. the appropriate officials of the Town of Pickering be given authority to
give effect thereto.
7. CLERKS REPORT #03/00
TRCA TASK FORCE ON DUFFINS & CARRUTHERS
CREEK WATERSHEDS
That the letter from the Toronto and Region Conservation Authority dated
December 23, 1999, regarding the initiation of two Task Forces to develop a
strategy on each of the Duffins and Carruthers Creek Watersheds be received;
and
That the sum of $20,000.00 be allocated in the Year 2000 Current Budget to '
support the work required to accomplish a comprehensive watershed strategy;
and
That Councillor Pickles be appointed to the Duffins Creek Watershed Task
Force and that Johnson be appointed as the alternate; and
That Councillor Pickles be appointed to the Carruthers Creek Watershed Task
Force and that Johnson be appointed as the alternate; and
That the following persons be recommended as representatives of the noted
community group to sit on the Duffins Creek or Carruthers Creek Watershed
Task Force:
REPRESENTATIVE COMMUNITY GROUP
David Steele PACT
Robert Guy Business