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HomeMy WebLinkAboutJanuary 12, 2015 C1tq 00 Joint Planning & Development and 141.1.-; � Executive Committee Meeting Minutes NWT liinlC Monday, January 12, 2015 7:00 pm - Council Chambers Chair: Councillor Ashe Present: Mayor Ryan Councillors: K. Ashe I. Cumming R. Johnson B. McLean J. O'Connell D. Pickles Also Present: M. Carpino - (Acting) Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development J. Hagg - Fire Chief S. Karwowski - Division Head, Finance & Treasurer K. Senior - Manager, Accounting Services N. Surti - Manager, Development Review & Urban Design D. Shields - City Clerk (I) Disclosure of Interest No disclosures of interest were noted. (II) Part A— Planning & Development Committee Reports 1. Director, Corporate Services & City Solicitor, Report LEG 01-15 2016508 Ontario Limited, Plan of Subdivision 40M-2261 -Final Assumption of Plan of Subdivision Recommendation Moved by Mayor Ryan Seconded by Councillor Johnson 1 4 A Joint Planning & Development and Executive Committee Meeting Minutes WM[1114 01 Monday, January 12, 2015 7:00 pm - Council Chambers Chair: Councillor Ashe 1. That the works and services required by the Subdivision Agreement within Plan 40M-2261, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 2 and 4; and 2. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2261 be released and removed from title. Carried (III) Part B — Executive Committee Reports 2. Director, Corporate Services & City Solicitor, Report FIN 02-15 2014 Year End Audit Paula Jesty, Deloitte LLP, appeared before the Committee and outlined the 2014 Year End Audit. Recommendation Moved by Councillor Pickles Seconded by Mayor Ryan 1. . That Report FIN 02-15 of the Director, Corporate Services & City Solicitor be received; 2. That the Audit Plan as submitted by Deloitte LLP, included as Attachment 1 to this report be received for information; and, 3. That the Chief Administrative Officer and the Division Head, Finance & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. Carried 3. Director, Corporate Services & City Solicitor, Report FIN 01-15 2015 Interim Levy and Interim Tax Instalment Due Dates Recommendation 2 Cat/ Joint Planning & Development and Executive Committee Meeting Minutes �1 MIK Monday, January 12, 2015 7:00 pm - Council Chambers Chair: Councillor Ashe Moved by Councillor Pickles Seconded by Councillor O'Connell 1. That Report FIN 01-15 of the Director, Corporate Services and City Solicitor be received; 2. That an interim property tax levy be adopted for all realty property classes for 2015; 3. That the interim property tax levy tax instalment due dates be February 27 and April 27, 2015; 4. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 4. Director, Corporate Services & City Solicitor, Report FIN 03-15 Tender/Contract Approval -Approvals During Council Recess 2014 Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report FIN 03-15 of the Director, Corporate Services & City Solicitor regarding tender and contract approvals during Council Recess be received; and, 2. That Council pass a resolution ratifying the approval of the Tenders and Contracts by the Chief Administrative Officer during Councils' recess being, Tender No. T-16-2014, Brick Cladding & Masonry Repairs, Quotation No. Q- 1 42-2014 One New Latest Model Year, Four Wheel, Pure Vacuum Multi- Functional Street Sweeper, and Quotation No. Q-51-2014, Seniors and Person with Disabilities Snow Clearing Program. Carried 3 City °0 A Joint Planning & Development and Executive Committee Meeting Minutes Monday, January 12, 2015 7:00 pm - Council Chambers Chair: Councillor Ashe 5. Director, Engineering & Public Works, Report ENG 01-15 Review of Accessible Parking Space Requirements for the City of Pickering Recommendation Moved by Councillor O'Connell Seconded by Councillor McLean 1. That Report ENG 01-15 of the Director, Engineering & Public Works regarding the review of accessible parking space requirements in the City of Pickering, be received; 2. That City Council authorize staff to initiate a public consultation process on the proposed amendments to By-law 6604/05 regarding accessible parking space requirements in the City of Pickering, as outlined in this report, including consultation with the Accessibility Advisory Committee, business owners, and other stakeholders; and 3. That following the receipt of comments, staff prepare a draft by-law with final recommendations for Council's consideration. Carried 6. Director, Corporate Services & City Solicitor, Report CLK 01-15 Amendment to Procedural By-law to Provide for 2015 Committee and Council Meeting Schedule Change Recommendation Moved by Councillor Johnson Seconded by Councillor Cumming 1. That Report CLK 01-15 of the Director, Corporate Services & City Solicitor, regarding an amendment to Procedural By-law 7212/12 be received; 2. That the draft amendment by-law to Procedural By-law 7212/12, to provide for a revised Standing Committee Meeting as noted in Attachment #1 be approved; and 4 °o Joint Planning & Development and 1 '- Executive Committee Meeting Minutes • Monday, January 12, 2015 7:00 pm - Council Chambers Chair: Councillor Ashe 3. That the 2015 Standing Committee and Council Meeting calendar included as Attachment#2 be approved. Carried Later in the Meeting [Refer to Following Motion] Moved by Councillor Pickles Seconded by Councillor McLean That the 2015 Standing Committee and Council Meeting calendar be amended to move the Council meeting on February 17th to the 23rd Motion Lost The Main Motion was then Carried (IV) Adjournment The meeting adjourned at 7:18 pm. 5