HomeMy WebLinkAboutCLK 01-15 Cali 00 T
Report to
Executive Committee
I rKERING Report Number: CLK 01-15
Date: January 12, 2015
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: Amendment to Procedural By-law to Provide for 2015 Committee and
Council Meeting Schedule Change
Recommendation:
1. That Report CLK 01-15 of the Director, Corporate Services & City Solicitor,
regarding an amendment to Procedural By-law 7212/12 be received;
2. That the draft amendment by-law to Procedural By-law 7212/12, to provide for a
revised Standing Committee Meeting as noted in Attachment#1 be approved; and
3. That the 2015 Standing Committee and Council Meeting calendar included as
Attachment#2 be approved.
Executive Summary: At a meeting of Council held on December 15, 2014, Council
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passed a resolution requiring the City Clerk to amend section 4.5 of the Procedural By-
law and to create a revised calendar reflecting changes to the Committee meeting
schedules.
Financial Implications: The revised calendar will result in cost savings and
efficiencies due to consultants not having to attend night meetings and reduction in staff
overtime.
Discussion: The City of Pickering Procedural By-law governs the calling, place and
conduct of meetings. In accordance with the intent of the Municipal Act, of open,
transparent and accountable government, the 2015 meeting schedule is presented in
order for public notification to commence.
At a Meeting of Council held on December 15, 2014, Council passed a resolution
requiring the Clerk to revise Procedural By-law 7212/12 to reflect a change in times and
dates for the meetings of the Planning & Development Committee and Executive
Committee of Council. It was approved that Executive Committee meetings would be
held on the second Monday of each month at 2:00 pm and that Planning &
Development Committee meetings would also be held on the 2nd Monday of each
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CLK 01-15 January 12, 2015
Subject: Council Meeting Schedule Page 2
month at 7:00 pm. Regular Council Meetings will continue to be held on the third
Monday of each month. Accordingly, Attachment#1 to this report is an amendment by-
law to Procedural By-law 7212/12.
It was noted that some advantages to holding the Executive Committee meeting during
the day would include cost savings to the municipality due to consultants not having to
attend night meetings, some reductions in City staff overtime and an additional week in
between meetings for staff to prepare reports, and for Members of Council to conduct
constituent business. In addition, holding the Executive Committee meeting during the
day is consistent with existing practices in many other municipalities.
It was also noted that the meeting times and dates would be put in place for the 2015
calendar year and, before the 2016 calendar is approved, the City Clerk will provide a
report to Council with a review of the meeting schedule changes and how they affected.
public input, staff efficiencies and cost savings to the City.
Attachments:
1. Draft Amendment By-law
4. 2015 Standing Committee and Council Meeting Schedule
Prepared By: Ap• •ved/Endorsed By:
Debbie Shields Paul :,ig on'
City Clerk Direct•r,�orp irate Services & City Solicitor
Recommended for the consideration
of Pickering City Council
IP17
Tony Preve.el, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised
103 ,
ATTACH
The Corporation of the City of Pickering
By-law No.
Being a by-law to amend By-law 7212/12,
which governs the proceedings of Council,
any of its committees, the conduct of its
Members, and the calling of meetings.
Whereas on May 22, 2012 the Council of the Corporation of the City of Pickering
passed By-law 7212/12 to govern the proceedings of Council and its committees; and
Whereas Council wishes to amend By-law 7212/12.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
Section 4.5 c) and d) shall be amended to read as follows:
c) The Executive Committee shall meet on the second Monday of each month at
2:00 pm in the Council Chambers. It shall be the duty of the Executive
Committee to study and report to Council on matters under the jurisdiction of the
Administration Department, the Corporate Services Department, the Culture &
Recreation Department, and the Engineering & Public Works Department.
d) The Planning & Development Committee shall meet on the second Monday of
each month at 7:00 pm in the Council Chambers. It shall be the duty of the
Planning & Development Committee to study and report to Council on matters
under the jurisdiction of the City Development Department.
By-law passed this 19 day of January, 2015.
•
• David Ryan, Mayor
•
Debbie Shields, City Clerk
104
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