HomeMy WebLinkAboutENG 23-14 C'ay 00 Report to Council
PI KERING
Report Number: ENG 23-14
Date: December 15, 2014
From: Richard Holborn
Director, Engineering & Public Works
Subject: Frenchman's Bay Harbour Entrance Reconstruction
- . Infrastructure Funding Contribution Agreement
- Project Extension
- File: A-1440
Recommendation:
1. That Report ENG 23-14 of the Director, Engineering & Public Works regarding the
Frenchman's Bay Harbour Entrance Reconstruction Infrastructure Funding
Contribution Agreement be received;
2. That the Council of the City of Pickering agrees to amend the Financial Assistance
date of the Infrastructure Funding Contribution Agreement between the Province
of Ontario and the City of Pickering, from December 31, 2014 to June 30, 2015;
and
3. That the appropriate City of Pickering officials be authorized to take the necessary
actions to give effect thereto.
Executive Summary: The Frenchman's Bay Harbour Entrance reconstruction
project will be substantially complete by the end of 2014, however, there are a number
of items that need to be completed in the spring of 2015. The Infrastructure Funding
Contribution Agreement between the Province of Ontario and the City of Pickering
currently expires on December 31, 2014. In order to have the costs of the 2015 works
be partially covered by the grant, the financial assistance date of the Infrastructure
Funding Contribution Agreement needs to be extended to June 30, 2015.
Financial Implications: There are no financial implications to amending the end of
financial assistance date of the Infrastructure Funding Contribution Agreement. The
project will be completed within budget and no additional funds will be required.
Discussion: On November 5, 2012, the City of Pickering Council passed
Resolution #134/12 approving the reconstruction of the Frenchman's Bay Harbour
Entrance, including executing a Memorandum of Understanding with the Toronto
Region Conservation Authority for project management and construction services and
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Report ENG 23-14 December 15, 2014
Subject: Frenchman's Bay Harbour Entrance
Infrastructure Funding Contribution Agreement
Project Extension Page 2
authorizing the Mayor and City Clerk to execute an Infrastructure Funding Contribution
Agreement between the Province of Ontario and the City of Pickering, valued at a total
of$6 million of this $9 million project (see Attachment 1).
Construction has been ongoing for approximately 2 years and the project will be
substantially complete and open to the public by the end of 2014. There are a number
of outstanding works that will need to be completed during the spring and early summer
of 2015. This includes:
• Department of Fisheries and Oceans (DFO) Monitoring and Final 2015 Compliance
Report required as part of the DFO approval process
• Tree and Shrub Plantings in the site restoration area on the west spit
• Invasive plant species management on the east spit
• Aquatic plantings as part of the fish habitat compensation area on the east spit
• Project funding recognition plaques
• Cultural Heritage interpretive signage
As the Infrastructure Funding Contribution Agreement included an End of Financial
Assistance Date of December 31, 2014, staff are seeking approval to extend the date to
June 30, 2015, so that the grant funds will be available to cover two-thirds of the costs
of the remaining items to be completed in 2015. The Ministry of Agriculture, Food and
Rural Affairs, who are administering this funding agreement, have agreed to the
extension in principal and are working on officially formalizing this extension, but require
City Council to pass a resolution to this effect.
Attachments: •
1. Resolution #134/12, dated November 9, 2012
Prepared By: Approved/Endorsed By:
tir
Arnold Mostert, OALA Rich rd Holb In, P. Eng.
Senior Coordinator, D)'ector, Engineering & Public Works
Landscape & Parks Development
CORP0227-07/01 revised
161 •
Report ENG 23-14 December 15, 2014
Subject: Frenchman's Bay Harbour Entrance
Infrastructure Funding Contribution Agreement
Project Extension Page 3
Recommended for the consideration
of Pickering City Council
opAbiejai D24, 81 2.1)t4-
Tony Prevedel, P.Eng.
Chief Administrative Officer
•
CORP0227-07/01 revised
162
:-O REPORT# ENO) a
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• Legal and-egislative ervices
Clerk's Office
Directive Memorandum
November 9, 2012
To: Everett Buntsma
Director, Community Services
From: Debbie Shields
City Clerk
Subject: Direction as per Minutes of the Special Meeting of City Council
held on November 5 15, 2012
Director, Community Services, Report CS 38-12
•
Frenchman's Bay Harbour Entrance Reconstruction
Council Decision Resolution #134 /12
1. That Report CS 38-12 of the Director, Community Services, regarding the
Frenchman's Bay Harbour Entrance Reconstruction be received;
2. That Council approve engaging the services of TRCA as a sole source purchase
for project management and.construction services for reconstruction of the
Frenchman's Bay Harbour Entrance in accordance with the City's Purchasing
Policy Item 09.04;
3. That Council authorize the Mayor and City Clerk to execute a Memorandum of
Understanding with the TRCA for the project management and construction
services for reconstruction of the Frenchman's Bay Harbour Entrance, on such
terms as are satisfactory to the Director, Community Services and the Director,
Corporate Services & City Solicitor;
4. That Council authorize the (Acting) Division Head, Finance &Treasurer to finance
Phase 1 (west breakwater) and Phase 2 (east breakwater) of the project as
provided for in the 2012 Parks Capital Budget as follows:
a) a contribution from the Region of York, South East Collector Enhancement
funds in the amount of$1,500,000
b) the City of Pickering's share be changed from an external debt to an internal
loan in the amount of$1,500,000 for a term not to exceed 10 years; and at a
rate to be determined; •
c) a Provincial Grant through Building Together, the Government of Ontario's
long-term infrastructure plan, in the amount of$3,000,000;
163
•
ATTACH MENT# TO REPORT#ENG ..0/3-1 / -
z of
Subject: Report CS 38-12 Page 2
Nov. 9/12
5. That Council authorize the Mayor and City Clerk to execute an Infrastructure
• Funding Contribution Agreement with the Province of Ontario on such terms as are
satisfactory to the Director, Community Services and the Director, Corporate
Services & City Solicitor; and
6. That, upon having notification from the Government of Canada that it has
approved its funding contribution, the Mayor and City Clerk be authorized to
execute an amendment to the Infrastructure Funding Contribution Agreement to
reflect the Federal funding contribution of$3 million and proceed with phase 3.
7. That the appropriate City of Pickering officials be authorized to take the necessary
actions to give effect thereto.
Please take any action deemed necessary.
Debbie Shields
/Ir
Copy: Chief Administrative Officer •
Director, Corporate Services & City Solicitor
(Acting) Division Head, Finance & Treasurer
•
•
•
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