HomeMy WebLinkAboutJuly 14, 2014 ON 00 Council Meeting Minutes
Monday, July 14, 2014
7:00 PM - Council Chambers
Present:
Mayor Ryan
if Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor •
J. ' Hagg - Fire Chief
R. Holborn - Director, Engineering & Public Works
T. Melymuk - Director, City Development
S. Karwowski - Division Head, Finance&Treasurer
D. Shields - City Clerk
C. Rose - Chief Planner
J. Brooks - Manager, Policy & Geomatics
D. Bhatt - Planner II
L. Harker - (Acting) Supervisor, Legislative Services
(I) Invocation,
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) Disclosure of Interest
No disclosures of interest were noted.
(Ill) Adoption of Minutes
Resolution #257/14
Moved by Councillor Dickerson
Seconded by Councillor Pickles
In Camera Council Minutes, June 16, 2014
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Council Meeting Minutes, June 16, 2014
Joint Planning Development Develo ment and Executive Committee Minutes, July 7, 2014
Carried
(IV) Delegations
1. Mark Mulder, TransCanada Pipelines Ltd.
Mark Mulder, Manager of Pipelines Project, appeared before Council to provide a
PowerPoint presentation outlining the Eastern Mainline Project. Mr. Mulder
provided a project overview, including a description of natural gas and an
overview of landowner and stakeholder engagement. He advised Council that
route deviations may be required due to environmental features, adjacent land
uses, construction constraints and stakeholder feedback.
A question and answer period ensued and Council requested that one of the
public meetings be held in Claremont.
(V) Correspondence
1. Corr. 18-14
Beatrice Olivastri
Friends of the Earth
200-251 Bank Street
Ottawa, ONK2P1X3
Resolution #258/14
Moved by Councillor O'Connell •
Seconded by Councillor McLean
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That Corr. 18-14 received from Beatrice Olivastri, Chief Executive Officer, Friends
of the Earth, seeking Council support to consider sending a letter to the Province
requesting they take practical steps to protect bees and other pollinators by
requiring service providers and contractors to cease all use of neonicotinoid
products, be endorsed.
Carried
2. Corr. 19-14
Joan Wideman
Board Chair
Rouge Valley Health System
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2867 Ellesmere Road
Toronto, ON M1 E 4B9
Resolution #259/14
Moved by Councillor Pickles
Seconded by Councillor McLean
That Corr. 19-14 received from Joan Wideman, Board Chair, RVHS, with respect to
deferring the 407 east extension exchanges at Westney and Salem, requesting that
the provincial government add these exchanges to the first phase of the 407 east
extension in order to alleviate concerns in providing efficient access to emergency
services, be received for information.
(VI) Committee Reports
a) Report PD 2014-07 of the Joint Planning & Development and Executive Committee
1. Director, City Development, Report, PLN 13-14
Proposed Telecommunication Tower
SBA Canada
886 Finch Avenue (Erskine Cemetery)
Installation #59
Recommendation
That SBA Canada be advised that City Council does not object to the proposed
30.0 metre high telecommunication tower installation located at 886 Finch Avenue,
based on the design and other details submitted with this application.
2. Director, City Development, Report PLN 14-14
Official Plan Amendment Application OPA 14-001/P
Amendment 26 to the Pickering Official Plan
Informational Revision 21 to the Pickering Official Plan City-Initiated
Official Plan Review: City Centre Intensification and Redevelopment
Recommendation
1. That Official Plan Amendment Application OPA 14-001/P, initiated by the City
of Pickering, to implement the vision for the City Centre, be approved;
2. a) That Amendment 26 to the Pickering Official Plan, initiated by the City
of Pickering, to change existing policies and add new policies to create
a planning framework for the redevelopment and intensification of the
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City Centre, and to identify required infrastructure improvements and
transportation connections within, from and to the City Centre in
support of anticipated population and employment growth to 2031 and
beyond, as set out in Exhibit "A" to Appendix Ito Report PLN 14-14, be
adopted; and
b) That the Draft By-law to adopt Amendment 26 to the Pickering Official
Plan, as set out in Appendix Ito Report PLN 14-14, be forwarded to
Council for enactment;
3. That Council adopt Informational Revision 21 to the Pickering Official Plan as
set out in Appendix II to Report PLN 14-14;
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4. That staff finalize the City Centre Urban Design Guidelines and bring them
back to Council for endorsement; and
5. Further, that the City Clerk forward a copy of Report PLN 14-14 and Council's
resolution on the matter to the Region of Durham.
Executive Reports
4. Director, Culture & Recreation, Report CR 16-14
Community Engagement Strategy Report
Annual Status Update
& Priorities for 2014-2015
Recommendation
1. That Council receive Report CR 16-14 regarding the City of Pickering
Community Engagement Strategy;
2. That Council approve the following five key community engagement priorities
for 2014 and 2015 subject to any required budget approval within the 2015
budget cycle process:
a) Create a new learning and engagement unit to advise Council &
Departments.
b) Propose a motion for Council consideration concerning the city's
commitment to engagement and adopt a strategy on public engagement
and learning.
c) Involve engagement specialists in the design of public consultation to
support major city planning exercises.
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d) Work with residents to periodically review and redesign city services and
programs.
e) Develop a long-term strategy for providing information to residents,
compensating for diminished local media.
3. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
5. Director, Culture & Recreation, Report CR 17-14
Gingerbread Co-operative Nursery School (Pickering) Inc.
-Licence Agreement
Recommendation
1. That Report CR 17-14 of the Director, Culture & Recreation be received; and
2. That the Mayor and City Clerk be authorized to execute a License Agreement
to which the Gingerbread Co-operative Nursery (Pickering) Inc. will be
permitted to continue to operate a cooperative nursery program at Westshore
Community Centre from September 1, 2014 to June 30, 2019, in the form
included as Attachment 1, subject to such revisions as are acceptable to the
Director, Culture & Recreation and the Director, Corporate Services & City
Solicitor.
6. Director, Engineering & Public Works, Report ENG 13-14
Additional Costs for Tender No. T-1-2013
Asphalt Resurfacing on Various City Streets
Recommendation
1. That Report ENG 13-14 of the Director of Engineering & Public Works
regarding additional costs for Tender No. T-1-2013 for Asphalt Resurfacing on
Various City Streets be received;
2. That the additional costs in the approximate amount of$248,416.51 (net of
HST rebate) over the original tender amount for Tender No. T-1-2013 Asphalt
Resurfacing on Various City Streets resulting in a revised tender amount of
$1,355,628.40 (net of HST rebate) be approved;
3. That the revised total net jroect cost for Asphalt Resurfacing on Various City
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Streets be increased by $119,877.00 from $1,244,925.00 to $1,364,802.00;
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4. That Council authorize the Division Head, Finance and Treasurer to fund the
sum of$119,877.00 from the Federal Gas Tax Reserve Fund; and
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect hereto.
7. Director, Engineering & Public Works, Report ENG 14-14
Municipal Street Light Design Standards
-Use of LED Lighting for future street lighting initiatives
Recommendation
1. That Report ENG 14-14 of the Director, Engineering & Public Works regarding
the use of LED roadway lighting for future street lighting initiatives be
accepted;
2. That Council endorse the use of Light Emitting Diode (LED) technology as the
City standard for street lighting in the Seaton Community;
3. That Council endorse the use of LED technology in future street lighting
capital projects, maintenance programs and other new development projects
where appropriate; and
4. That the appropriate City staff be authorized to take the necessary action to
give effect to these recommendations.
8. Director, Engineering & Public Works, Report ENG 15-14
Tender for Asphalt and Concrete Repairs
-Tender No. T-14-2014
Recommendation
1. That Report ENG15-14 of the Director, Engineering & Public Works regarding
Tender No. T-14-2014 for Asphalt and Concrete Repairs be received;
2. That Tender No. T-14-2014 as submitted by GMP Contracting for Asphalt and
Concrete Repairs in the total tender amount of$347,374.43 (HST included) be
accepted;
3. That the total gross project cost of$392,847.00 (HST included), including the
tender amount and other associated costs and the total net project cost of
$353,772.00 (net of HST rebate) be approved;
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4. That Council authorize the Division Head, Finance &Treasurer to finance the
project as follows:
a) That the sum of$49,722.00, as provided for in the 2014 approved Current
budget for Asphalt and Concrete Repairs, be funded from property taxes;
b) That the sum of$121,172.00, as provided for in the 2014 approved Current
Budget for Sidewalks — Sidewalk Rehabilitation Program, be funded from
Federal Gas Tax Reserve Fund;
c) That the sum of$32,483.00 as provided for in the 2013 approved Parks
Capital Budget for the Kinsman Park Football Pathway be funded from
property taxes;
d) That the sum of$11,994.00 as provided for in the 2014 approved Parks
Capital Budget for the Kinsman Park Soccer Pathway be funded from the
Provincial.Grant-Investing in Ontario;
e) That the sum of$54,503.00 for the unbudgeted sidewalk projects-
Sandstone Manor and Altona to Fawndale to be funded from Federal Gas
Tax Reserve Fund;
f) That the sum of$16,451.00, as provided for in the Current Budget for
Development Control — Road Maintenance Asphalt & concrete Works, be
funded from other revenues collected from fees and charges required and
related to building permits and cash-in-lieu;
g) That the sum of$67,447.00 for the Transit Bus Pads be funded by a
recovery from Durham Region Transit; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
9. Director, Engineering & Public Works, Report ENG 16-14
Municipal Bridge Maximum Gross Vehicle Weight Restrictions
-By-law to establish a load limit for certain bridges under the jurisdiction
Of the City of Pickering
Recommendation
1. That Report ENG 16-14 of the Director, Engineering & Public Works regarding
the establishment of safe load limits on municipal bridges be received; and.
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2. That the attached Draft By-law limiting the gross vehicle weight of any vehicle
or any class thereof, passing over certain bridges, under the jurisdiction of the
Corporation of the City of Pickering be enacted.
10. Director, Engineering & Public Works, Report PW 01-14
Replacement of Playground Safety Resurfacing —Various Parks
-Tender No. T-10-2014
Recommendation
1. That Report PW 01-14 of the Director, Engineering & Public Works regarding
Tender No. T-10-2014 for Replacement of Playground Safety Surfacing —
Various Parks be received;
2. That Tender No. T-10-2014 submitted by Lakeridge Contracting Ltd. for
Replacement of Playground Safety Surfacing —Various Parks in the amount of
$165,546.81 (HST included) be accepted;
3. That the total gross project cost of $189,388.00 (HST included) including the
tender amount and other associated costs and the total net project cost of
$170,550.00 (net of HST rebate) be approved.
4. That Council authorize the Division Head, Finance &Treasurer to finance the
project as follows:
a) the sum of$48,952.00 as provided for in the 2012 Parks Capital Budget
to be funded from the Rate Stabilization Reserve;
b) the sum of$14,787.00 as provided for in the 2013 Parks Capital Budget
to be funded from the Parkland Reserve Fund;
c) the sum of$50,000.00 as provided for in the 2014 Current Budget to be
funded from property taxes;
d) the additional sum of$56,811.00 to be funded from property taxes by
transferring funds from the 2013 Property Maintenance Capital Budget-
Property Line Fencing project; and
5. That the appropriate City of Pickering officials be authorized to take necessary
action in order to give effect thereto.
11. Director, Corporate Services & City Solicitor, Report FIN 15-14
2013 Municipal Performance Measurement Program — Provincially
Mandated Public Reporting of Performance Measures
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Recommendation
That Report FIN 15-14 from the Director, Corporate Services & City Solicitor be
received for information.
12. Director, Corporate Services & City Solicitor, Report FIN 16-14
2014 Final Tax Due Dates for Commercial, Industrial and
Multi-Residential Realty Taxes
Recommendation
1. That Report FIN 16-14 of the Director, Corporate Services & City Solicitor be
received;
2. That the Director, Corporate Services & City Solicitor be authorized to issue
the final 2014 Tax Bills for Commercial, Industrial and Multi-residential
properties with a due date of September 26, 2014;
3. That the Director, Corporate Services & City Solicitor be authorized to make
any changes or undertake any actions necessary, including altering the due
date, in order to ensure that the tax billing process is completed and in order
to comply with Provincial Regulations;
4. That the draft By-law attached to this report be enacted; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect hereto.
13. Director, Corporate Services & City Solicitor, Report FIN 17-14
Repositioning of Reserves and Reserve Funds
Recommendation
1. That Report FIN 17-14 of the Director, Corporate Services & City Solicitor be
received;
2. That Council approve the establishment of the following Reserve Funds and
corresponding By-laws:
a) Roads and Bridges
b) Stormwater Management
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3. That Council approve the following transfers from the Public Works Reserve
Fund:
a) the amount of$755,225.42 to the Roads and Bridges Reserve Fund
b) the amount of$355,274.56 to the Stormwater Management Reserve
Fund;
4. That the Public Works Reserve Fund By-law No. 494/76 be repealed;
5. That the Division Head, Finance & Treasurer be authorized to:
a) Transfer the balance of$7,107.49 in the Doubles Squash Courts
Reserve Fund to the Community Facilities Reserve Fund and that the
Doubles Squash Courts Reserve Fund By-law No. 6190/03 be
repealed; and,
b) Transfer the balance of$2,723.22 in the Move Ontario Reserve to the
Rate Stabilization Reserve and that the Move Ontario Reserve be
closed;
6. That Council authorize a transfer of$700,000.00 from the Rate Stabilization
Reserve to establish a Winter Control Reserve and that the Division Head,
Finance &Treasurer be authorized to transfer funds from this reserve when:
a) the actual winter control costs exceeds budgeted winter control costs;
b) there are no other available surplus funds from other City operations;
7. That the draft by-laws attached hereto be enacted; and
8. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
14. Director, Corporate Services & City Solicitor, Report FIN 18-14
Section 357/358 of the Municipal Act—Adjustment to Taxes
Recommendation
1. That Report FIN 18-14 of the Director, Corporate Services & City Solicitor be
received;
2. That the write-off of taxes as provided for under Section 357/358 of the
Municipal Act, 2001 be approved; and,
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3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
15. Director, Corporate Services & City Solicitor, Report FIN 19-14
2013 Building Permit Stabilization Reserve Fund
Recommendation
It is recommended that Report FIN 19-14 from the Director, Corporate Services &
City Solicitor regarding the 2013 Building Permit Stabilization.Reserve Fund be
received for information.
Resolution #260/14
Moved by Councillor O'Connell
Seconded by Councillor Ashe
That Report 2014-07 of the Joint P & D and Executive Committee meeting held on
July 7, 2014, be adopted, save and except Item 3.
Carried
3. Director, City Development, Report PLN 15-14
Draft Plan of Subdivision Application SP-2013-04
Zoning By-law Amendment Application A 8/13
Averton (Brock Three) Ltd. Beaverbrook (Brock Two) Ltd.
Beaverbrook (Brock) Ltd.
North Part of Lot 18, Concession 3
(2695, 2705 and 2725 Brock Road)
Resolution #261/14
Moved by Councillor O'Connell
Seconded by Councillor Ashe
1. That Draft Plan of Subdivision Application SP-2013-04, submitted by
Averton (Brock Three) Ltd., Beaverbrook (Brock Two) Ltd. and Beaverbrook
(Brock) Ltd., on lands being North Part of Lot 18, Concession 3, to establish
four blocks for residential development, a block for a road widening and a
collector road, as shown on Attachment#2 to Report PLN 15-14, and the
implementing conditions of approval, as set out in Appendix I, be endorsed;
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2. That Zoning By-law Amendment Application A 8/13, submitted by
Averton (Brock Three) Ltd., Beaverbrook (Brock Two) Ltd. and Beaverbrook
(Brock) Ltd., to implement the Draft Plan of Subdivision SP-2013-04 and to
facilitate a residential condominium development, be endorsed with the
provisions contained in Appendix II to Report PLN 15-14, and that staff be
authorized to finalize and forward an implementing Zoning By-law to Council
for enactment; and
3. Further, that applications for Site Plan Approval for lands within the Draft Plan
of Subdivision SP-2013-04 reflect the design and layout of the Revised
Concept Plan as illustrated in Attachment#4 to Report PLN 15-14 to the
satisfaction of the Director, City Development.
Carried as amended
Later in the Meeting
[Refer to Following Motion]
Resolution #262/14
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That Appendix Ito Report PLN 15-14 be amended to include the following:
Collector Road and Signalization
That satisfactory arrangements amongst the City, the Region and the Owner be made
respecting the financing and scheduling of the construction of Street 'A' and
signalization of the intersection of Brock Road and Street 'A', such that those works
are part of Phase 1 of the development.
That Appendix II to Report PLN 15-14 be amended to include the following:
15 b) the Owner has made provision for the construction of Street 'A' as part of •
Phase 1 of the development;
15 c) the Owner has made arrangements for the signalization of the intersection of
Brock Road and Street 'A' as part of Phase 1 of the development.
The Main Motion as
amended was then
Carried Unanimously
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(VII) New and Unfinished Business
1. Fire Chief Report FIR 02-14
Pumper Rescue Fire Truck
New 2015 Model Pum
Supply and Delivery of One p
Resolution #263/14
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Moved by Councillor O'Connell
Seconded by Councillor Ashe
1. That Report FIR 02-14 of the Fire Chief regarding the supply and delivery of
one 2015 model year pumper rescue fire truck be received;
2. That proposal No. RFP-07-2014 submitted by Safetek Emergency Vehicles
Ltd. for the supply and delivery of one 2015 pumper rescue fire truck in the.
amount of$642,066.00 (HST included) be accepted;
3. That the total gross project cost of$800,266.00 (HST included),including the
proposal amount and other associated costs, and the total net project cost of
$720,664.00 (net of HST rebate) be approved;
4. That Council authorize the Division Head, Finance'&Treasurer to finance the
project as provided for in the 2014 Capital Budget as follows;
a) the sum of$36,033.00 to be funded from property taxes;
b) the sum $684,631.00 to be funded from the Development Charges
Reserve Fund-Fire; and
5. Further that the appropriate City of Pickering Officials be authorized to take the
necessary action to give effect hereto.
Carried
2. Director, Corporate Services & City Solicitor, Report CLK 05-14
2014 Municipal Election — Compliance Audit Committee Appointments
Resolution #264/14
Moved by,Councillor O'Connell
Seconded by Councillor Ashe
1. That Council recommend the appointment of three individuals to the 2014
Municipal Election Compliance Audit Committee to review applications relating
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to candidates' financial statements for the 2014 City of Pickering Municipal
Election from the list of applicants included as Confidential Attachment#1 to
this Report (under separate cover); and
necessary action to give effect thereto.
Clerk take the 9
2.
That the City rY
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Carried
3. Director, Corporate Services & City Solicitor, Report LEG 06-14
Proposed Sale of Lands in the Duffin Heights Neighbourhood to
Stonepay 7603860 Canada Incorporated
Resolution #265/14
Moved by Councillor O'Connell
Seconded by Councillor Ashe
1. That the Agreement of Purchase and Sale between The Corporation of the
City of Pickering as Vendor and Stonepay 7603860 Canada Incorporated as
Purchaser, included as Attachment 1 hereto, be approved;
2. That the Mayor and City Clerk be authorized to execute the said Agreement of
Purchase and Sale subject to minor revisions acceptable to the Chief
Administrative Officer and the Director, Corporate Services & City Solicitor;
and
3. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect hereto.
Carried
(VIII) By-laws
7367/14 Being a by-law to limit the gross vehicle weight of any vehicle or class
thereof passing over a bridge under the jurisdiction of the Corporation
of the City of Pickering pursuant to the Highway Traffic Act, R.S.O.
1990, c.H.8, as amended.
7368/14 Being a by-law to establish that part of Lot 66, Plan 350, designated as
Part 10, 40R-28284, as public highway.
7369/14 Being a by-law to exempt Block 1, Plan 40M-2500, Pickering, from the
part lot control provisions of the Planning Act.
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7370/14 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as.
amended, to implement the Official Plan of the City of Pickering, Region
of Durham, in Part of Lot 26, Concession 1, City of Pickering (A 5/13)
7371/14 Being a by-law to exempt Blocks 2, 3 and,4, Plan 40M-2500, from the
part lot control provisions of the Planning Act.
7372/14 Being a by-law to establish the 2014 Final Property Taxes and Due
Date for the Commercial, Industrial and Multi-Residential Tax Classes.
7373/14 Being a by-law to provide for the establishment of a Reserve Fund to be
known as the Roads and Bridges Reserve Fund.
7374/14 Being a by-law to provide for the establishment of a Reserve Fund to be
known as the Stormwater Management Reserve Fund.
7375/14 Being a by-law to adopt Amendment 26 to the Official Plan for the City
of Pickering (OPA 14-001/P)
7376/14 Being a by-law to establish those parts of Lot 6, Plan 282, designated
as Parts 3 and 4, Plan 40R-28410 and that part of Block 44, Plan 40M-
1739, designated as Part 5, Plan 40R-28410, as public highways.
7377/14 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as
amended, to implement the Official Plan of the City of Pickering, Region •
of Durham, in Part Lots 1, 2 and 3, Registered Plan 456, in the City of
Pickering (OPA 12-001/P &A1/12)
7378/14 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as
amended, to implement the Official Plan of the City of Pickering, Region
of Durham, in Lots 27 and 28, Part Lots 24, 25 and 26, Registrar's
Compiled Plan 819, Part Lots 54 and 55, Registrar's Compiled Plan
1041, being Parts 3 and 4, 40R-28010, Parts 7 and 8, 40R-17242, Part
2, 40R-24073 and Part 2, 40R-25532, City of Pickering (A 9/13)
Resolution #266/14
Moved by Councillor O'Connell
Seconded by Councillor Ashe
That By-law Nos. 7367/14 through 7378/14 be approved.
Carried
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(IX) Confidential Matters
In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act,
an In Camera meeting of Council was held prior to the regularly scheduled meeting.
Resolution #267/14
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Council move In Camera in that the matters to be discussed relate to personal
matters about identifiable individuals and a proposed or pending acquisition or
disposition of land by the municipality.
Carried
[Ci ty Clerk has custody and control of the In Camera minutes].
Resolution #268/14
Moved by Councillor McLean
Seconded by Councillor Dickerson
That John Hunter, Paul Jones and Howard Smith be appointed to the City of
Pickering Compliance Audit Committee for the 2014-2018 Term of Council.
Carried
(X) Other Business
1. Councillor McLean advised that Hydro One has been clear cutting trees off Dixie
Road and questioned whether staff has been looking into this. Although this is
not City of Pickering property, Councillor McLean requested that there be mature
cedar trees planted as a buffer to hide the area.
(XI) Confirmation By-law
By-law Number#7379/14
Councillor McLean seconded by Councillor O'Connell moved for leave to introduce a
By-law of the City of Pickering to confirm those proceedings of July 14, 2014.
Carried on a Recorded Vote
As Follows
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Yes No
Councillor Dickerson Councillor McLean
Councillor O'Connell Councillor Rodrigues
Councillor Pickles
Councillor Ashe
Mayor Ryan
(XII)Adjournment
Moved by Councillor O'Connell
Seconded by Councillor Ashe
That the meeting be adjourned at 7:45 pm.
Carried
Dated this 14th day of July, 2014.
...ter
Ma • 'y-
Debbie Shields
City Clerk
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