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HomeMy WebLinkAboutJuly 7, 2014 (Joint)Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 1 Present: Mayor Ryan Councillors: K. Ashe B. McLean D. Dickerson D. Pickles P. Rodrigues Absent: J. O’Connell Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor R. Holborn - Director, Engineering & Public Works T. Melymuk - Director, City Development J. Hagg - Fire Chief S. Karwowski - Division Head, Finance & Treasurer D. Shields - City Clerk C. Rose - Chief Planner J. Brooks - Manager, Policy & Geomatics G. McGregor - Manager, Sustainability & Economic Development N. Surti - Manager, Development Review & Urban Design M. Markham - Principal Planner – Development Review D. Jacobs - Principal Planner - Policy L. Paray - (Acting) Planner II L. Harker - (Acting) Supervisor, Legislative Services (I) Disclosure of Interest No disclosures of interest were noted. (II) Delegations 1. Ted Baker – Regional Waste Management Advisory Committee Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 2 Ted Baker from the Regional Waste Management Advisory Committee appeared before the Committee to provide an update on the Committee’s initiatives. The Committee was formed two years ago and Mr. Baker was appointed as the City of Pickering representative. The Committee is currently working on new waste initiatives and conducting waste facility tours. Mr. Baker described a number of initiatives being undertaken to promote waste programs and the process thereby which waste recommendations are made to Regional Council. A question and answer period ensued. (III) Part A – Information Reports Nilesh Surti, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1. Information Report No. 08-14 Zoning By-law Amendment A 5/14 Marshall Homes (Copperfield) Ltd. 1283 Wharf Street, Lot 20, Plan M-89 A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Lalita Paray, (Acting) Planner II, provided an overview of Information Report No. 08-14 with respect to the Zoning By-law Amendment being proposed for 1283 Wharf Street. Brian Moss, Brian Moss & Associates, appeared before the Committee on behalf of the applicant in support of the application. Mr. Moss advised that this application continues the similar building form on Wharf Street and provided a brief overview of the landscape plan. He also identified that noise attenuation will be futher defined. Sandra Diamond Ross, 1295 Wharf Street, appeared before the Committee to ask if visitor parking is part of this proposal. A question and answer period ensued with regards to noise attenuation, on street parking and height of building blocking existing views. . Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 3 (IV) Part B – Planning & Development Committee Reports 1. Director, City Development, Report, PLN 13-14 Proposed Telecommunication Tower SBA Canada 886 Finch Avenue (Erskine Cemetery) Installation #59 Shehryar Khan, FONTUR International Inc., appeared before the Committee on behalf of the applicant. Mr. Khan advised the Committee that the public consultation process has been completed and that no comments or objections from the public were received. A question and answer period ensued with regards to the cost of the proposed telecommunication tower and number and location of others in Ontario. Recommendation Moved by Councillor Dickerson Seconded by Councillor Ashe That SBA Canada be advised that City Council does not object to the proposed 30.0 metre high telecommunication tower installation located at 886 Finch Avenue, based on the design and other details submitted with this application. Carried Councillor McLean was absent for the vote on Report PLN 13-14. 2. Director, City Development, Report PLN 14-14 Official Plan Amendment Application OPA 14-001/P Amendment 26 to the Pickering Official Plan Informational Revision 21 to the Pickering Official Plan City-Initiated Official Plan Review: City Centre Intensification and Redevelopment Andrew Larter, 1006 Mountcastle Crescent, appeared before the Committee in support of Report PLN 14-14. Mr. Larter offered some comments for revision, including keeping streets narrow to dissuade increased traffic and the importance of good public transit. He also noted that the location of planned intensification in the City centre south is less than optimal as the lots are cut off from City centre north by the 401. Mr. Larter noted that wide sidewalks would encourage a pedestrian-friendly environment and encouraged the City to go forward with the proposed plan. Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 4 A question and answer period ensued. Glenn Brown, a resident, appeared before the Committee in support of Report PLN 14-14 but expressed his concern that drive through facilities were included as a part of this proposal. Mr. Brown also noted that there did not appear to be any mention of noise attenuation considerations in this proposal and urged the Committee to look at options for noise attenuation for pedestrian traffic, including utilizing varying building textures to dampen sounds. A question and answer period ensued. Barbara Pulst, 909 Vistula Drive, appeared before the Committee in opposition to Report PLN 14-14. Ms. Pulst expressed her concern with intensification and development while the nuclear station is still in operation. She noted that plans for reducing the increased risks need to be considered and that development should be directed away from areas at risk. Stephen Fagyas, Commercial Focus Advisory Services, appeared before the Committee to represent his clients at 1502 Bayly Street. Mr. Fagyas noted that any reference to the proposed school site should be removed from the Downtown Pickering Vision document and the proposed park adjacent should be re-examined with a view of locating it to a more centralized location. He also suggested that the market should determine the timing of development and that the private sector should be more involved in the City’s development and decision-making. A question and answer period ensued. Recommendation Moved by Councillor Dickerson Seconded by Mayor Ryan 1. That Official Plan Amendment Application OPA 14-001/P, initiated by the City of Pickering, to implement the vision for the City Centre, be approved; 2. a) That Amendment 26 to the Pickering Official Plan, initiated by the City of Pickering, to change existing policies and add new policies to create a planning framework for the redevelopment and intensification of the City Centre, and to identify required infrastructure improvements and transportation connections within, from and to the City Centre in support of anticipated population and employment growth to 2031 and beyond, as set out in Exhibit “A” to Appendix I to Report PLN 14-14, be adopted; and Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 5 b) That the Draft By-law to adopt Amendment 26 to the Pickering Official Plan, as set out in Appendix I to Report PLN 14-14, be forwarded to Council for enactment; 3. That Council adopt Informational Revision 21 to the Pickering Official Plan as set out in Appendix II to Report PLN 14-14; 4. That staff finalize the City Centre Urban Design Guidelines and bring them back to Council for endorsement; and 5. Further, that the City Clerk forward a copy of Report PLN 14-14 and Council’s resolution on the matter to the Region of Durham. Carried Unanimously On a Recorded Vote 3. Director, City Development, Report PLN 15-14 Draft Plan of Subdivision Application SP-2013-04 Zoning By-law Amendment Application A 8/13 Averton (Brock Three) Ltd. Beaverbrook (Brock Two) Ltd. Beaverbrook (Brock) Ltd. North Part of Lot 18, Concession 3 (2695, 2705 and 2725 Brock Road) Andrew Larter, 1006 Mountcastle Crescent, appeared before the Committee in support of Report PLN 15-14. Mr. Larter noted his only item of concern is the plans for widening Brock Road, which he feels will only serve to increase traffic. He suggested reducing the number of lanes proposed or having two “bus only” lanes. A question and answer period ensued. Recommendation Moved by Councillor Dickerson Seconded by Councillor Ashe 1. That Draft Plan of Subdivision Application SP-2013-04, submitted by Averton (Brock Three) Ltd., Beaverbrook (Brock Two) Ltd. and Beaverbrook (Brock) Ltd., on lands being North Part of Lot 18, Concession 3, to establish four blocks for residential development, a block for a road widening and a collector road, as shown on Attachment #2 to Report PLN 15-14, and the implementing conditions of approval, as set out in Appendix I, be endorsed; Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 6 2. That Zoning By-law Amendment Application A 8/13, submitted by Averton (Brock Three) Ltd., Beaverbrook (Brock Two) Ltd. and Beaverbrook (Brock) Ltd., to implement the Draft Plan of Subdivision SP-2013-04 and to facilitate a residential condominium development, be endorsed with the provisions contained in Appendix II to Report PLN 15-14, and that staff be authorized to finalize and forward an implementing Zoning By-law to Council for enactment; and 3. Further, that applications for Site Plan Approval for lands within the Draft Plan of Subdivision SP-2013-04 reflect the design and layout of the Revised Concept Plan as illustrated in Attachment #4 to Report PLN 15-14 to the satisfaction of the Director, City Development. Carried (V) Part C – Executive Committee Reports 4. Director, Culture & Recreation, Report CR 16-14 Community Engagement Strategy Report Annual Status Update & Priorities for 2014-2015 Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Council receive Report CR 16-14 regarding the City of Pickering Community Engagement Strategy; 2. That Council approve the following five key community engagement priorities for 2014 and 2015 subject to any required budget approval within the 2015 budget cycle process: a) Create a new learning and engagement unit to advise Council & Departments. b) Propose a motion for Council consideration concerning the city’s commitment to engagement and adopt a strategy on public engagement and learning. c) Involve engagement specialists in the design of public consultation to support major city planning exercises. Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 7 d) Work with residents to periodically review and redesign city services and programs. e) Develop a long-term strategy for providing information to residents, compensating for diminished local media. 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 5. Director, Culture & Recreation, Report CR 17-14 Gingerbread Co-operative Nursery School (Pickering) Inc. -Licence Agreement Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report CR 17-14 of the Director, Culture & Recreation be received; and 2. That the Mayor and City Clerk be authorized to execute a License Agreement to which the Gingerbread Co-operative Nursery (Pickering) Inc. will be permitted to continue to operate a cooperative nursery program at Westshore Community Centre from September 1, 2014 to June 30, 2019, in the form included as Attachment 1, subject to such revisions as are acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor. Carried 6. Director, Engineering & Public Works, Report ENG 13-14 Additional Costs for Tender No. T-1-2013 Asphalt Resurfacing on Various City Streets Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report ENG 13-14 of the Director of Engineering & Public Works regarding additional costs for Tender No. T-1-2013 for Asphalt Resurfacing on Various City Streets be received; Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 8 2. That the additional costs in the approximate amount of $248,416.51 (net of HST rebate) over the original tender amount for Tender No. T-1-2013 Asphalt Resurfacing on Various City Streets resulting in a revised tender amount of $1,355,628.40 (net of HST rebate) be approved; 3. That the revised total net project cost for Asphalt Resurfacing on Various City Streets be increased by $119,877.00 from $1,244,925.00 to $1,364,802.00; 4. That Council authorize the Division Head, Finance and Treasurer to fund the sum of $119,877.00 from the Federal Gas Tax Reserve Fund; and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 7. Director, Engineering & Public Works, Report ENG 14-14 Municipal Street Light Design Standards -Use of LED Lighting for future street lighting initiatives Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report ENG 14-14 of the Director, Engineering & Public Works regarding the use of LED roadway lighting for future street lighting initiatives be accepted; 2. That Council endorse the use of Light Emitting Diode (LED) technology as the City standard for street lighting in the Seaton Community; 3. That Council endorse the use of LED technology in future street lighting capital projects, maintenance programs and other new development projects where appropriate; and 4. That the appropriate City staff be authorized to take the necessary action to give effect to these recommendations. Carried 8. Director, Engineering & Public Works, Report ENG 15-14 Tender for Asphalt and Concrete Repairs -Tender No. T-14-2014 Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 9 Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report ENG15-14 of the Director, Engineering & Public Works regarding Tender No. T-14-2014 for Asphalt and Concrete Repairs be received; 2. That Tender No. T-14-2014 as submitted by GMP Contracting for Asphalt and Concrete Repairs in the total tender amount of $347,374.43 (HST included) be accepted; 3. That the total gross project cost of $392,847.00 (HST included), including the tender amount and other associated costs and the total net project cost of $353,772.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance & Treasurer to finance the project as follows: a) That the sum of $49,722.00, as provided for in the 2014 approved Current budget for Asphalt and Concrete Repairs, be funded from property taxes; b) That the sum of $121,172.00, as provided for in the 2014 approved Current Budget for Sidewalks – Sidewalk Rehabilitation Program, be funded from Federal Gas Tax Reserve Fund; c) That the sum of $32,483.00 as provided for in the 2013 approved Parks Capital Budget for the Kinsman Park Football Pathway be funded from property taxes; d) That the sum of $11,994.00 as provided for in the 2014 approved Parks Capital Budget for the Kinsman Park Soccer Pathway be funded from the Provincial Grant-Investing in Ontario; e) That the sum of $54,503.00 for the unbudgeted sidewalk projects- Sandstone Manor and Altona to Fawndale to be funded from Federal Gas Tax Reserve Fund; f) That the sum of $16,451.00, as provided for in the Current Budget for Development Control – Road Maintenance Asphalt & concrete Works, be funded from other revenues collected from fees and charges required and related to building permits and cash-in-lieu; Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 10 g) That the sum of $67,447.00 for the Transit Bus Pads be funded by a recovery from Durham Region Transit; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. Carried 9. Director, Engineering & Public Works, Report ENG 16-14 Municipal Bridge Maximum Gross Vehicle Weight Restrictions -By-law to establish a load limit for certain bridges under the jurisdiction Of the City of Pickering Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report ENG 16-14 of the Director, Engineering & Public Works regarding the establishment of safe load limits on municipal bridges be received; and 2. That the attached Draft By-law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of the Corporation of the City of Pickering be enacted. Carried 10. Director, Engineering & Public Works, Report PW 01-14 Replacement of Playground Safety Resurfacing – Various Parks -Tender No. T-10-2014 Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report PW 01-14 of the Director, Engineering & Public Works regarding Tender No. T-10-2014 for Replacement of Playground Safety Surfacing – Various Parks be received; Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 11 2. That Tender No. T-10-2014 submitted by Lakeridge Contracting Ltd. for Replacement of Playground Safety Surfacing – Various Parks in the amount of $165,546.81 (HST included) be accepted; 3. That the total gross project cost of $189,388.00 (HST included) including the tender amount and other associated costs and the total net project cost of $170,550.00 (net of HST rebate) be approved. 4. That Council authorize the Division Head, Finance & Treasurer to finance the project as follows: a) the sum of $48,952.00 as provided for in the 2012 Parks Capital Budget to be funded from the Rate Stabilization Reserve; b) the sum of $14,787.00 as provided for in the 2013 Parks Capital Budget to be funded from the Parkland Reserve Fund; c) the sum of $50,000.00 as provided for in the 2014 Current Budget to be funded from property taxes; d) the additional sum of $56,811.00 to be funded from property taxes by transferring funds from the 2013 Property Maintenance Capital Budget- Property Line Fencing project; and 5. That the appropriate City of Pickering officials be authorized to take necessary action in order to give effect thereto. Carried 11. Director, Corporate Services & City Solicitor, Report FIN 15-14 2013 Municipal Performance Measurement Program – Provincially Mandated Public Reporting of Performance Measures Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean That Report FIN 15-14 from the Director, Corporate Services & City Solicitor be received for information. Carried Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 12 12. Director, Corporate Services & City Solicitor, Report FIN 16-14 2014 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Taxes Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report FIN 16-14 of the Director, Corporate Services & City Solicitor be received; 2. That the Director, Corporate Services & City Solicitor be authorized to issue the final 2014 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of September 26, 2014; 3. That the Director, Corporate Services & City Solicitor be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure that the tax billing process is completed and in order to comply with Provincial Regulations; 4. That the draft By-law attached to this report be enacted; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 13. Director, Corporate Services & City Solicitor, Report FIN 17-14 Repositioning of Reserves and Reserve Funds Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report FIN 17-14 of the Director, Corporate Services & City Solicitor be received; 2. That Council approve the establishment of the following Reserve Funds and corresponding By-laws: a) Roads and Bridges b) Stormwater Management Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 13 3. That Council approve the following transfers from the Public Works Reserve Fund: a) the amount of $755,225.42 to the Roads and Bridges Reserve Fund b) the amount of $355,274.56 to the Stormwater Management Reserve Fund; 4. That the Public Works Reserve Fund By-law No. 494/76 be repealed; 5. That the Division Head, Finance & Treasurer be authorized to: a) Transfer the balance of $7,107.49 in the Doubles Squash Courts Reserve Fund to the Community Facilities Reserve Fund and that the Doubles Squash Courts Reserve Fund By-law No. 6190/03 be repealed; and, b) Transfer the balance of $2,723.22 in the Move Ontario Reserve to the Rate Stabilization Reserve and that the Move Ontario Reserve be closed; 6. That Council authorize a transfer of $700,000.00 from the Rate Stabilization Reserve to establish a Winter Control Reserve and that the Division Head, Finance & Treasurer be authorized to transfer funds from this reserve when: a) the actual winter control costs exceeds budgeted winter control costs; and b) there are no other available surplus funds from other City operations; 7. That the draft by-laws attached hereto be enacted; and, 8. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 14. Director, Corporate Services & City Solicitor, Report FIN 18-14 Section 357/358 of the Municipal Act – Adjustment to Taxes Recommendation Joint Planning & Development and Executive Committee Meeting Minutes Monday, July 7, 2014 7:00 pm - Council Chambers Chair: Councillor Pickles 14 Moved by Councillor Dickerson Seconded by Councillor McLean 1. That Report FIN 18-14 of the Director, Corporate Services & City Solicitor be received; 2. That the write-off of taxes as provided for under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 15. Director, Corporate Services & City Solicitor, Report FIN 19-14 2013 Building Permit Stabilization Reserve Fund Recommendation Moved by Councillor Dickerson Seconded by Councillor McLean It is recommended that Report FIN 19-14 from the Director, Corporate Services & City Solicitor regarding the 2013 Building Permit Stabilization Reserve Fund be received for information. Carried (VI) Adjournment The meeting adjourned at 9:30 pm.