HomeMy WebLinkAboutMay 20, 2014 Cat/ co A, Council Meeting Minutes
Tuesday, May 20, 2014
7:00 PM - Council Chambers
Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor
M. Carpino - Director, Culture & Recreation
R. Holborn - Director, Engineering & Public Works
T. Melymuk - Director, City Development
J. Hagg - Fire Chief
S. Karwowski - Division Head, Finance &Treasurer
L. Harker - (Acting) City Clerk
L. Roberts - Committee Coordinator
(I) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) Disclosure of Interest
Councillor McLean noted a conflict of interest with respect to By-law No. 7359/14 as
he lives in the area, and did not take part in the vote.
(III) Adoption of Minutes
Resolution #231/14
Moved by Councillor Dickerson
Seconded by Councillor Pickles
In Camera Council Minutes, April 22, 2014
Council Meeting Minutes, April 22, 2014
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Planning & Development Committee Minutes, May 5, 2014
Executive Committee Minutes, May 12, 2014
Carried
(IV) Delegations
1. Kyle Fitzgerald
Re: Durham Youth Council
Kyle Fitzgerald, Chair, Durham Youth Council, appeared before Council to provide an
overview of the goals, objectives and composition of their organization. He explained
their community involvement, noting they represent youth across Durham Region, with
their primary objective_hosting debates on current issues, such as youth
unemployment. He noted their organization is entirely non-profit, and that they are
dependent upon donations in order to host and participate in events.
Mr. Fitzgerald noted they are seeking representation from each municipality on their
Youth Council and would appreciate support of any events being hosted in the City of
Pickering, as well as notification of City hosted events.
A brief question and answer period ensued.
2. Eileen Higdon
Re: Veridian Governance
Eileen Higdon, 852 Fairview Avenue, appeared before Council to express her
concerns with respect to the lack of transparency with respect to the Veridian
Corporation. She noted her concerns over the composition of the Board as well as
expenditures, questioning their governance. She felt this would be the time to review
Board appointments as well as governance structure, with the upcoming Municipal
Elections.
3. Kim Wheatley & Bill Littlefair
Re: Aboriginal Day in Esplanade Park
Bill Littlefair appeared before Council to outline the activities and events being
proposed for the annual Aboriginal Celebration Day. He noted they are anticipating
holding this free event at the Esplanade Park on June 14th.
Mr. Littlefair introduced Kim Wheatley, who entertained the audience through song.
She noted this will be their 5th event, stating this is a way to celebrate their rich culture
and to encourage support and raise awareness by bringing people together.
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Through the aid of a power point presentation, Mr. Littlefair provided an overview and
photos of previous events held. He also provided statistics on population growth of
First Nations by area, noting Durham Region has the largest population in the Greater
Toronto Area.
In closing, Mr Littlefair outlined-their request, explaining-the setup for the day and-
respectfully asked for Council endorsement to hold the event at the Esplanade Park,
as well as services in kind to make the event financially feasible.
A brief question and answer period ensued.
(V) Correspondence
1. Corr. 14-14
Bill Littlefair
Oshawa Community Centre
115 Grassmere Avenue
Oshawa, ON L1 H 3X7
A brief discussion period ensued with staff providing clarification on questions raised.
Resolution #232/14
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Corr. 14-14 received from Bill Littlefair seeking Council approval for hosting the
annual Aboriginal Celebration Day in Esplanade Park on Saturday, June 14, 2014 be
endorsed. Council approved the use of the Esplanade Park and hydro at no charge,
with other r requirements provided at a 50%
reduction.
Carried Unanimously
2. Corr. 15-14
Roger Anderson
Chair, Durham Regional Police Services Board
Resolution #233/14
Moved by Councillor O'Connell
Seconded by Councillor Ashe
That Corr. 15-14 received from Roger Anderson, Chair, Durham Regional Police
Services Board seeking support for a resolution passed by the Durham Regional
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Police Services Board regarding the Marihuana for Medical Purposes Regulations be
received for information.
Carried
Re-solutionn#-234714
Moved by Councillor O'Connell
Seconded b y Councillor McLean
That leave be granted to introduce a new motion for Council endorsement.
Carried on 2/3 Majority
Resolution # 235/14
Moved by Councillor O'Connell
Seconded by Councillor McLean
Whereas the federal Government introduced the Marihuana for Medical Purposes
Regulations to establish a system whereby individuals would access marihuana for
medical purposes from licensed producers;
And whereas the Regulations provide authority for Health Canada to issue licenses to
producers of marihuana according to criteria in the Regulations;
And whereas the Regulations require that an applicant notify the local police authority
of its application to Health Canada to produce marihuana;
And whereas there exists norequirement
in the Regulations or any formal mechanism
for Health Canada to seek or receive input from local police authorities regarding the
viability of the application;
And whereas there is no requirement in the Regulations for Health Canada to advise
local police authorities that a license to produce marihuana has been issued for a
facility within its jurisdiction;
And whereas the Regulations may impose additional workload on the police to track
notifications and conduct background investigations in the absence of formal
consultation by Health Canada on licence applications;
And whereas the presence of a marihuana production facility in a local community
raises community safety concerns;
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And whereas the views of local police should be a factor in considering whether a
licence should be granted or extended;
Therefore be it resolved that the Pickering Council request that the Ministry of Health
implement a formal process to consult with the local police authorities prior to granting
or extending-a license-to produce marihuana under the Marihuana for Medical
Purposes Regulations and to advise the police authorities that a license has been
issued in its jurisdiction.
•
And be it further resolved that this resolution be forwarded to the Big 12 Police
Services Boards in Ontario, the Ontario Association of Police Services Boards, the
Ontario Association of Chiefs of Police, the Association of Municipalities of Ontario, the
Canadian Association of Police Governance, the Federation of Canadian
Municipalities, the Canadian Association of Chiefs of Police, Durham Regional Council
and local municipal councils, and local MPs and MPPs.
Carried
3. Corr. 16-14
Arnold Mostert
Sr. Coordinator, Landscape & Park Development
Waterfront Coordinating Committee
Resolution #236/14
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That Corr. 16-14 received from Arnold Mostert, Sr. Coordinator, Landscape & Park
Development, submitting the 2013 annual report and 2014 work plan on behalf of the
Waterfront Coordinating Committee be received for information.
Carried
(VI) Committee Reports
a) Report PD 2014-04 of the Planning & Development Committee
1. Director, City Development, Report PLN 09-14
Draft Plan of Subdivision SP-2013-02
Zoning By-law Amendment Application A 5/13
2364722 Ontario Inc.
Part of Lot 26, Concession 1
(1915 Fairport Road)
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Council Decision
1. That Draft Plan of Subdivision Application SP-2013-02, submitted by
2364722 Ontario Inc., on lands being Part of Lot 26, Concession 1, to establish a
residential plan of subdivision for 14 lots, 6 blocks to be combined with adjacent
lands for future-lots, a block for Fairport-Road widening and the extension of
Gablehurst Crescent, as shown on Attachment#2 to Report PLN 09-14, and the
implementing conditions of approval, as set out in Appendix I, be endorsed; and
2. Further, that Zoning By-law Amendment Application.A 5/13, submitted by
2364722 Ontario Inc., to implement the Draft Plan of Subdivision SP-2013-02 be
endorsed with the provisions contained in Appendix II to Report PLN 09-14, and
that staff be authorized to finalize and forward the implementing Zoning By-law
Amendment to Council for enactment.
Resolution #237/14
Moved by Councillor O'Connell
Seconded by Councillor Pickles
That Report 2014-04 of the P & D meeting held on May 5, 2014, be adopted.
Carried
b) Report EC 2014-05 of the Executive Committee
1. Director, Culture & Recreation, Report CR 01-14
Fire Alarm Panel Upgrade for Pickering Civic Complex
No. RFP-3-2014
Council Decision
1. That Report CR 01-14 of the Director, Culture & Recreation regarding the Fire
Alarm Panel Upgrade for Pickering Civic Complex be received;
2. That proposal No. RFP-3-14 submitted by Vickery Electric Contracting Ltd. in the
amount of$125,769.00 (HST included) be accepted;
3. That the total gross project cost of$188,484.00 (HST included), including the
amount of the proposal and other associated costs, and the total net project cost
of$169,736.00 (net of HST rebate), be approved;
4. That Council authorize the Division Head, Finance & Treasurer to finance the
projects as follows:
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a) the sum of$169,000.00, as provided for in the 2013 Civic Complex Capital
Budget be financed by the issue of debentures by the Regional Municipality of
Durham over a period not to exceed five years;
b) the balance amount of$736.00 to be funded from property taxes;
c) the annual repayment charges in the amount of approximately $38,000.00 be
included in the annual Current Budget for the City of Pickering commencing
2015, or such subsequent year in which the debentures are issued, and
continuing thereafter until the debenture financing is repaid, and any financing
cost to be paid out of the Current Budget;
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
2. Director, Engineering & Public Works, Report ENG 10-14
Whitevale Bridge Replacement
-Tender No. T-8-2014
Council Decision
1. That Report ENG 10-14 of the Director, Engineering & Public Works regarding
the Whitevale Bridge Replacement be received;
2. That Tender No. T-8-2014 as submitted by Esposito Bros. Construction Ltd. in
the total tendered amount of$2,049,712.40 (HST included) be accepted;
3. That the total gross project cost of$3,003,315.00 (HST included), including the
tendered amount and other associated costs, and the total net project cost of
$2,704,578.00 (net of HST rebate) be approved;
4. That Council authorize the Division Head, Finance & Treasurer to finance the net
project cost in the amount of$2,704,578.00 as follows:
a) The sum of$1,400,000.00 be financed by the issuance of debentures by The
Regional Municipality of Durham over a period not to exceed twenty years;
b) The sum of$1,100,000.00 to be funded from the Federal Gas Tax Reserve
Fund as provided for in the 2012 and 2014 Roads Capital Budgets and that
$104,578.00 surplus Federal Gas Tax Reserve Fund from the 2014 asphalt
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resurfacing tender project (T-7-2014) be re-allocated as additional funds to
this project;
c) That the sum of$100,000.00 to be funded from the Rate Stabilization Reserve
as provided for in the 2014 Roads Capital Budget;
d) The annual repayment charges in the amount of approximately $106,000.00
be included in the annual Current Budget commencing in 2015 or such
subsequent year in which the debentures are issued and continuing thereafter
until the debenture financing is repaid;
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
3. Director, Engineering & Public Works, Report ENG 11-14
Amberlea Creek Erosion Control Project
-Single Source of Construction and Restoration Works
Council Decision
1. That Report ENG 11-14 of the Director, Engineering & Public Works regarding
the construction of the Amberlea Creek Erosion Control Project be received;
2. That Council approve the hiring of Toronto and Region Conservation Authority
(TRCA) as a single source in accordance with the City's Purchasing Policy 09.03
and 09.09;
3. That the quotation as submitted by the Toronto and Region Conservation
Authority (TRCA) for the construction and restoration of the Amberlea Creek
Erosion Control Project in the total amount of$1,946,642.58 (HST included) be
accepted;
4. That the total gross project cost of$2,335,971.00 (HST included) including the
quoted amount and other associated costs and the total net project cost of
$2,103,614.00 (net of HST rebate) for the construction of the Amberlea Creek
Erosion Control Project be accepted;
5. That Council authorize the Division Head, Finance &Treasurer to finance the
total net project cost of$2,103,614.00 as follows:
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a) That the debt-financing approved in the 2010 Capital Budget for this project be
revised to an internal loan for the sum of$1,678,000.00 over a period not to
exceed ten years;
b) That the sum of$270,074.00 be funded from the Development Charges
Reserve Fund:Stormwater;— —
c) That the sum of$154,812.00 be funded by a contribution from the Regional
Municipality of Durham;
d) That the sum of$728.00 to be funded from property taxes;
e) That the annual repayment charges in the approximate amount of
$200,000.00 be included in the annual Current Budget for the City of Pickering
commencing in 2015 and continuing thereafter until the internal loan financing
is repaid;
6. That a copy of this report be forwarded to the Regional Municipality of Durham;
and
7. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
4. Director, Corporate Services & City Solicitor, Report FIN 07-14
Commodity Price Hedging Agreements Report
Council Decision
That Report FIN 07-14 from the Director, Corporate Services & City Solicitor
regarding commodity price hedging agreements be received for information.
5. Director, Corporate Services & City Solicitor, Report FIN 09-14
Cash Position Report as at December 31, 2013
Council Decision
That Report FIN 09-14 from the Division Head, Finance & Treasurer be received for
information.
6. Director, Corporate Services & City Solicitor, Report FIN 10-14
Development Charges Reserve Fund – Statement of the
Treasurer for the Year Ended December 31, 2013
Council Decision
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That Report FIN 10-14 of the Director, Corporate Services & City Solicitor respecting
the Development Charges Reserve Fund be received for information
7. Director, Corporate Services & City Solicitor, Report FIN 11-14
2014 Tax Rates and Final Tax Due Dates for All Realty Tax Classes
Except for Commercialindustrial &Mulfi=Residential Realty Classes
Council Decision
1. That Report FIN 11-14 of the Director,.Corporate Services & City Solicitor
regarding the 2014 tax rates be received;
2. That the 2014 tax rates for the City of Pickering be approved as contained in
Schedule A of the By-law attached hereto;
3. That the tax levy due dates for the Final Billing be June 26, 2014 and September
26, 2014 excluding the industrial, multi-residential and commercial realty tax
classes;
4. That for the year 2014, the City shall levy upon designated Universities and
Colleges an annual tax at the prescribed amount for each full-time student
enrolled in the university or college, as determined by the Minister of Training,
Colleges and Universities, payable on or after July 1St ;
5. That the attached By-law be approved;
6. That the Division Head, Finance & Treasurer be authorized to make any changes
or undertake any actions necessary to comply with Provincial regulations
including altering due dates or final tax rates to ensure that the property tax
billing process is completed; and,
7. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
Resolution #238/14
Moved by Councillor O'Connell •
Seconded by Councillor Pickles
That Report 2014=05 of the Executive Committee meeting held on May 12, 2014, be •
adopted.
Carried
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(VII) New and Unfinished Business
1. Chief Administrative Officers Report, CAO 04-14
Eurasian Water-Milfoil Weed — Frenchman's Bay
Discussion ensued with clarification being provided on the revisions to the
recommendation. Staff were requested to look into who the approval authority would
be with respect to the use of herbicides in the Bay.
Resolution #239/14
Moved by Councillor O'Connell
Seconded by Councillor Pickles
1. That Report CAO 04-14 of the Chief Administrative Officer regarding
Eurasian Water-Milfoil Weed — Frenchman's Bay be received;
2. That staff be directed to provide Allies of the Frenchman's Bay Association with
funding for Eurasian Water-Milfoil Weed control in the form of a grant to a .
for 2014 which is to be used sole)
maximum of$21,875 fo solely for the introduction of
milfoil weevils;
3. That the Allies of the Frenchman's Bay Association be required to provide
evidence that the City funding was directed solely for the purposes of introducing
weevils for the control of the Eurasian Water-Milfoil weed; and
4. That staff report back to Council annually regarding the status of the milfoil weed
presence in Frenchman's Bay.
Carried
2. Director, Corporate Services & City Solicitor, Report CLK 04-14
City Policies
- City Hiring Policy
- City Community Grant Policy
City Protocol Policy
Resolution #240/14
Moved by Councillor O'Connell
Seconded by Councillor Pickles
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1. That Council approve the Hiring Policy, amended as set out in Attachment 1, in
order to comply with the requirements of the Accessibility for Ontarians with
Disabilities Act, 2005, and the Ontario Human Rights Code, and to implement
minor housekeeping updates;
2: That Council approve-the Community Grant Policy,as set out in Aftachmer►t 2, in
order to provide consistent processes for grant requests; and
3. That Council approve the Protocol Policy, as set out in Attachment 3, in order to
provide a Policy statement for Procedures and Standard Operating Procedures.
Carried
(VIII) By-laws
7355/14 Being a by-law to authorize the Whitevale Bridge.Replacement project
in the City of Pickering and the issuance of debentures in the amount of
$1,400,000.
7356/14 Being a by-law to authorize the Fire Alarm Panel Upgrade for Pickering
Civic Complex in the City of Pickering and the issuance of debentures
in the amount of$169,000.
7357/14 Being a by-law to establish that part of Block M, Plan M-1057,
designated as Part 1, 40R-28283, as public highway.
7358/14 Being a by-law to adopt the estimates of all sums required to be raised
by taxation for the year 2014 and to establish the Tax Rates necessary
to raise such sums and establish the final due dates for the residential, •
pipeline, farm and managed forest realty tax classes.
7360/14 Being a by-law to provide for early voting and reduced hours of voting in
institutions and retirement homes on advance voting days.
Resolution #241/14
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That By-law Nos.7355/14 through 7360/14 be approved, save and except By-law No.
7359/14.
Carried
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Resolution #242/14
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
7359/14 Being a by=law to establish that part of Lot 105, RCP 1051,designated
as Part 1, 40R-28105, as public highway.
Carried •
(IX) Confidential Matters
In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act,
an In Camera meeting of Council was held prior to the regularly scheduled meeting.
Resolution #243/14 •
Moved by Councillor McLean
Seconded by Councillor Rodrigues
That Council move In Camera in that the matters to be discussed relate to labour
relations or employee negotiations.
Carried
A confidential verbal update was presented to Council by the Division Head, Human
Resources. A question and answer period ensued on this matter. Refer to the In
Camera minutes for further information. [City Clerk has custody and control of the In
Camera minutes].
Resolution #244/14
Moved by Councillor Pickles
Seconded by Councillor O'Connell
That the Memorandum of Settlement with attached Letter of Intent between
Pickering Professional Firefighters Association and the City of Pickering, be
approved.
Carried Unanimously
On a Recorded Vote
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(X) Other Business
1. Councillor Rodrigues gave notice that he would be bringing forward Notice of Motions
with respect to;
a) Electronic voting for Pickering Council;
b) Reconsideration of previous Council decision regarding all-way stop signs at
Acorn Lane and Old Brock Road; and
c) The Ontario Municipal Board.
2. Councillor Ashe requested staff to look into St. Marguerite School property to
determine who the purchaser was, any conditions attached to the sale of the property,
and what the purchase price was.
(XI) Confirmation By-law
By-law Number#7361/14
Councillor O'Connell seconded by Councillor Dickerson moved for leave to introduce a
By-law of the City of Pickering to confirm those proceedings of May 20, 2014.
(XII) Adjournment
Moved by Councillor O'Connell
Seconded by Councillor Pickles
That the meeting be adjourned at 8:00 pm.
Carried
Dated this 20th day of May, 2014.
Mayor
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Lisa Harker
(Acting) City Clerk
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