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HomeMy WebLinkAboutApril 22, 2014Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 1 Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O’Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor M. Carpino - Director, Culture & Recreation T. Melymuk - Director, City Development J. Hagg - Fire Chief S. Karwowski - Division Head, Finance & Treasurer M. Gadzovski - Division Head, Water Resources & Development Services D. Shields - City Clerk L. Roberts - Committee Coordinator (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes Resolution #214/14 Moved by Councillor Dickerson Seconded by Councillor Rodrigues Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 2 Council Meeting Minutes, March 24, 2014, as amended Planning & Development Committee Minutes, April 7, 2014 Executive Committee Minutes, April 14, 2014 Carried (IV) Delegations 1. Justin Yeung, President, Pac4 Teens Youth Council Justin Yeung, President, Pickering’s Youth Activity Council, Pac4 Teens, appeared before Council. Through the aid of a power point presentation, he provided a history of the Youth Council, noting some of their most popular events such as Coffee House, Band Nights, Badminton Tournaments and the Thanksgiving Food Drive. He also explained their assistance with numerous City of Pickering events. Mr. Yeung explained the free youth programming event entitled “Free Teen Stuff” which is offered to Pickering youth between the ages of 13 and 19. He also noted they will be participating in Artfest on May 24. 2. Geoffrey Hickey 2525 The Ontario Regiment Cadet Corps Geoffrey Hickey appeared before Council representing 2525 The Ontario Regiment Cadet Corps. He provided an overview of the youth oriented program, which caters to youth between the ages of 12 and 18 who have an interest in leadership, fitness and the armed forces. He noted this year they will be celebrating their 60th anniversary, and as part of this, plan to expand their parade format as well as host a gala dinner event. Mr. Hickey stated they would appreciate the waiving of rental fees for the Don Beer Arena as well as the Pickering Recreation Complex in order to assist them with these endeavours. A brief discussion period ensued with clarification being provided that this was a one time grant due to the anniversary celebrations being held this year. 3. Janet McNeill Durham Nuclear Awareness (DNA) Janet McNeill appeared before Council on behalf of Durham Nuclear Awareness, stating she was in attendance to listen to discussions and answer any questions to their correspondence on the Pickering Nuclear Station. Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 3 4. Pickering West Shore Community Association A representative appeared before Council on behalf of Andre Pilon, Pickering West Shore Community Association. She stated that one of the goals of the organization was to appear at the CNSC hearing with respect to the 5 year licensing extension of the Pickering Nuclear Generating Station and the lifting of the hold point. She stated that any decision made by CNSC and OPG will have a direct impact on their community, stating they were in support of the Notice of Motion going forward this evening. She emphasized the need for the City of Pickering as well as the residents to be involved in the consultation process with respect to the decommissioning as well as the future operations of OPG. 5. Kevin Powers Ontario Power Generation (OPG) Kevin Powers, Director, Corporate Affairs, OPG, appeared before Council to provide an update as well as clarification with respect to the Pickering Nuclear Station and introduced Robin Manley, Director, Nuclear Regulatory Affairs, who was present to answer any technical questions. He noted that they are in compliance with the terms noted in the notice of motion. He stated that in August, 2013 CNSC issued a 5 year licence and noted that OPG has satisfactorily met the required criteria with respect to the hold point and that OPG demonstrated they could operate safely beyond 2020. He stated it will continue to be monitored with reactor inspections taking place. He sated that with respect to transparency, it was not possible to release all reports, but noted that relevant reports and studies are posted on OPG’s website. Mr. Powers stated that annual report cards on safety performance are also made available. He noted plans are underway for the end of life at OPG, stating they are currently working on two studies, one of which deals with the future uses of the Pickering site, noting this still has valuable economic benefits to both OPG and the City of Pickering. He also stated that public consultation will be an important part of this process. In closing he stated they are confident that all regulatory requirements have been met. A question and answer period ensued. Members questioned safety rating levels and the grading system. It was also questioned why certain reports that would be made available through Freedom of Information requests, are not readily available without the need to go through this process. It was also questioned whether another updated draft could be made available in advance of 2017. The delegations were also questioned on whether the public comments would be considered as part of the decision making process. Discussion also ensued with respect to the formation of community groups in the past and their purpose and participation in public meetings. Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 4 6. William McKechnie William McKechnie appeared before Council with respect to Report CR 04-14 regarding community association agreements. He requested clarification on the criteria used to determine the costs for use of City facilities. He also questioned whether there were any individual groups using facilities free of charge. He felt that the report singles out PESCA as the only group not having an agreement, and noted his disappointment in what the report is proposing, given the number of hard working volunteers that put in numerous hours to support their community through sponsorships of sports groups as well as donations. 7. Keith Falconer Keith Falconer appeared before Council, referring to the February 25, 2013 Council minutes where Report CAO 02-13 was passed regarding a revenue sharing agreement with PESCA. Mr. Falconer noted that detailed discussion had taken place and after numerous lost motions, the main recommendations were carried in which staff were to review all existing agreements with the intent of normalizing all existing agreements to a fair and equitable base and come back with a proposed protocol. He asked that Council fulfill this agreement. Resolution # 215/14 Moved by Councillor O’Connell Seconded by Councillor McLean That the rules of procedure be suspended in order to deal with the Notice of Motions regarding a) Garrison Parade and d) Pickering Nuclear Generating Station as the next items. Carried on 2/3 Majority a) Garrison Parade Resolution #216/14 Moved by Councillor Dickerson Seconded by Councillor Pickles Whereas the 2525 Ontario Regiment Cadet Corps will be celebrating their 60th anniversary on May 11, 2014 and will be hosting their annual Garrison Parade at the Don Beer Arena in Pickering on June 1, 2014 and a Celebratory Dinner at the Pickering Recreation Complex on Saturday, June 7, 2014; Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 5 Whereas the 2525 Ontario Regiment Cadet Corps has asked for assistance from the City of Pickering to waive the Facility rental fees for both the June 1 and June 7 events; Whereas the funding for these events are solely relied upon by public donations and fundraising by the cadets; Now Therefore the City of Pickering to waive the Facility rental fees for the following permits: • #28504 – Annual Garrison Parade at the Don Beer Arena in Pickering on June 1, 2014 in the amount of $1,078.16 • #28652 – Celebratory Dinner at the Pickering Recreation Complex on Saturday, June 7, 2014 in the amount of $1,455.87 Carried Unanimously On a Recorded Vote d) Pickering Nuclear Generating Station Councillor O’Connell provided a brief overview of the intent of the motion, noting that it in no way suggests that OPG is operating unsafely, it simply asks that OPG be proactive and transparent by making all possible reports available to the public. Resolution #217/14 Moved by Councillor O’Connell Seconded by Councillor Rodrigues Whereas the Pickering B reactors located at the Pickering Nuclear Generating Station will reach the end of their design lives this year; however Ontario Power Generation (OPG) have applied to operate them until 2020; and Whereas Durham Nuclear Awareness (DNA) acquired funding to hire Arnold Gundersen of Fairewinds Associates to analyze OPG’s safety case for Pickering in 2013. Mr. Gundersen concluded there was insufficient information to approve the life- extension of the Pickering B nuclear reactors. Whereas the Canadian Nuclear Safety Commission (CNSC) approved a 5-year operating license to OPG, but required that it submit a full safety case for a public hearing before it could run the station beyond its design life; and Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 6 Whereas Durham Nuclear Awareness maintain that the studies and information requested of OPG to provide at the 2013 CNSC relicensing hearings, have yet to be released to the public for review. Now Therefore be it Resolved that City of Pickering Council request the CNSC and OPG to provide a higher level of transparency when discussing the potential for extended operations at the Pickering Nuclear Generating Station past its end of life design. This includes (but not limited to) proactively releasing to the public in a timely fashion, any and all studies and documents providing OPG’s safety case to extend the operation in Pickering. And that OPG is required to hold annual public meetings to report on the safety of the facility, where the public has an opportunity to ask questions and be provided with appropriate responses. And that prior to these annual public meetings being held, all relevant reports and depositions from the CNSC and OPG in relation to the safety of the plant until the year 2020 be provided to the public in advance. And that CNSC requires OPG to send a draft Decommissioning Plan to the City of Pickering for consultation by year-end in 2015. And that a copy of this resolution is submitted to the CNSC forthwith. And that a copy of this resolution be sent to Durham Region, all Durham Regional local municipalities, Hon Kathleen Wynne, Premier of Ontario, Hon Tracy MacCharles, MPP Pickering-Scarborough, MPP Joe Dickson, Ajax-Pickering, Hon Chris Alexander, MP Ajax-Pickering, MP Corneliu Chisu, Pickering-Scarborough East. Carried Unanimously On a Recorded Vote (V) Correspondence 1. Corr. 10-14 Paul Przybylo, President Ajax-Pickering Board of Trade 3-144 Old Kingston Road Ajax, ON L1T 2Z9 A brief discussion period ensued with Councillor Rodrigues noting concerns that an increase in population was not being addressed, and also stated he would like more details. Resolution #218/14 Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 7 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 10-14 received from Paul Przybylo, President, Ajax-Pickering Board of Trade, seeking Council support with respect to the Transportation Policy Goals which the APBOT is publicly supporting, be endorsed. Carried on a Recorded Vote as Follows; Councillor McLean was absent for the vote Yes No Councillor Dickerson Councillor Ashe Councillor O’Connell Councillor Pickles Councillor Rodrigues Mayor Ryan 2. Corr. 11-14 Janet McNeill Durham Nuclear Awareness 206 Byron Street North Whitby, ON L1N 4N1 Resolution #219/14 Moved by Councillor O’Connell Seconded by Councillor Pickles That Corr. 11-14 received from Janet McNeill, Durham Nuclear Awareness, requesting the City of Pickering forward a letter requesting that CNSC require OPG to submit a draft decommissioning plan in 2015 instead of 2017 prior to April 22nd and to express concerns regarding the reduced level of public participation and transparency be received for information. Carried 3. Corr. 12-14 Nicole Wellsbury Manager, Legislative Services/Deputy Clerk Town of Ajax 65 Harwood Avenue South, Ajax, ON L1S 2H9 Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 8 Resolution #220/14 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 12-14 received from Nicole Wellsbury, Manager, Legislative Services/Deputy Clerk, Town of Ajax seeking support of a resolution passed on April 14, 2014 with regards to the Ajax-Pickering Board of Trade Transportation Policy Recommendations be received for information. Carried 4. Corr. 13-14 Mandi Pearson Deputy Clerk/Operations Clerk Town of Petrolia 411 Greenfield St., Box 1270 Petrolia, ON N0N 1R0 Resolution #221/14 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That Corr. 13-14 received from Mandi Pearson, Deputy Clerk/Operations Clerk Town of Petrolia, seeking support of a resolution passed on April 7, 2014 with respect to energy rate increases be received for information. Carried (VI) Committee Reports 1. Chief Administrative Officer Report CAO 02-14 Ice Storm (2013) Update Council Decision That Report CAO 02-14 of the Chief Administrative Officer be received. 2. Director, Corporate Services & City Solicitor, Report CLK 01-14 Revision to Records Management By-law 6835/08 Council Decision Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 9 1. That Report CLK 01-14 of the City Clerk be received; 2. That the Draft By-law to amend By-law 6835/08 Records Management for the City of Pickering, included as Attachment No. 1 to this Report, be approved; and 3. That the City Clerk forward the approved by-law to the City’s Auditors, Deloitte and Touche LLP, for certification. 4. Director, Corporate Services & City Solicitor, Report CLK 03-14 Establishment of a Compliance Audit Committee under the Municipal Elections Act, 1996, as amended Council Decision 1. That a Compliance Audit Committee be established in accordance with the provisions of the Municipal Elections Act, 1996, as amended; 2. That the Compliance Audit Committee be delegated full authority to exercise all powers and functions related to compliance audit applications; 3. That the Compliance Audit Committee be comprised of three members with credentials and expertise suitable to consider matters related to the election campaign finance provision of the Municipal Elections Act, 1996; 4. That the terms of reference for the Compliance Audit Committee including the remuneration for Committee members be adopted; 5. That the City Clerk recruit and recommend three qualified individuals for appointment to the Committee; 6. That the draft by-law attached to Report CLK 03-14 be enacted; and 7. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. 6. Director, Culture & Recreation, Report CR 08-14 Advancing Access to Affordable Recreation in Durham Region and City of Pickering Access to Recreation Policy Council Decision 1. That Council receives the Advancing Access to Affordable Recreation in Durham (AAARD) Report as information; Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 10 2. That Council approves the signing of the AAARD Charter; 3. That City of Pickering staff be authorized to pursue the avenues of advancing affordable access to recreation to Pickering residents; 4. That Council approve the City of Pickering Access to Recreation Policy; and 5. That appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. 7. Director, Corporate Services & City Solicitor, Report FIN 06-14 Statement of the Treasurer Respecting 2013 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Committees Council Decision It is recommended that Report FIN 06-14 of the Director, Corporate Services & City Solicitor regarding the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2013 be received for information. 8. Director, Corporate Services & City Solicitor, Report FIN 08-14 Section 357/358 of the Municipal Act – Adjustment to Taxes Council Decision 1. That Report FIN 08-14 of the Director, Corporate Services & City Solicitor be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 9. Director, Engineering & Public Works, Report ENG 08-14 Asphalt Resurfacing on Various City Streets and Parking Lots -Tender No. T-7-2014 Council Decision 1. That Report ENG 08-14 of the Director, Engineering & Public Works regarding the tender for Asphalt Resurfacing on Various City Streets and Parking Lots be received; Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 11 2. That Tender No. T-7-2014 submitted by Furfari Paving Company Limited in the amount of $669,286.75 (HST included) be accepted; 3. That the total gross project cost of $827,439.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $745,134.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance & Treasurer to finance the project by transferring the total sum of $745,134.00 from Federal Gas Tax Reserve Fund, Property Taxes, Third Party Contribution, Capital Works Reserve Fund, Provincial Grant and the Rate Stabilization Fund, as provided for in the 2014 approved Capital Budget; and 5. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 10. Director, Engineering & Public Works, Report ENG 09-14 Artificial Turf Field and Site Improvements -Beverley Morgan Park -Tender No. T-5-2014 Council Decision 1. That Report ENG 09-14 of the Director, Engineering & Public Works regarding Tender No. T-5-2014 for Artificial Turf Field and Site Improvements in Beverley Morgan Park be received; 2. That Tender No. T-5-1014 as submitted by Latitude 67 Ltd. in the total tendered amount of $1,321,423.70 (HST included) be accepted; 3. That the total gross project cost of $1,593,031.00 (HST included), including the tendered amount and other associated costs and the total net project cost of $1,434,574.00 (net of HST rebate) be approved; 1. That Council authorizes the Division Head, Finance & Treasurer to finance the project in the amount of $1,434,574.00, to be funded from other revenue York Region (Southeast Collector Enhancements); and 2. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 12 11. Fire Chief, Report FIR 01-14 Hazardous Goods Transported by Rail in Pickering Council Decision 1. That Report FIR 01-14 of the Chief Administrative Officer be received; 2. That Fire Services staff and the Community Emergency Management Coordinator (CEMC) be directed to continue participation in training and familiarization related to dangerous goods response and rail safety initiatives; and 3. That Fire Services staff and the Community Emergency Management Coordinator continue to meet with representatives from CN Rail, CP Rail and Durham Emergency Management Office to explore training opportunities, ensure preparedness and to foster a cooperative relationship that will benefit all parties; and 4. That the appropriate officials be authorized to take the necessary actions to give effect hereto. Resolution #222/14 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report 2014-04 of the Executive Committee meeting held on April 14, 2014, be adopted, save and except Items 3 and 5. Carried 3. Director, Corporate Services & City Solicitor, Report CLK 02-14 2014 Municipal Elections Discussion ensued with the City Clerk providing clarification regarding the addition of Rougemount Co-op as well as Viva and two Chartwell locations to the list of voting locations. She explained the criteria required for retirement homes under the Municipal Elections Act, and stated these would be re-visited to determine their inclusion. She noted an update would be provided to Council in this regard. Inquiries were also made with respect to on line voting in Pickering. Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 13 Resolution #223/14 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That the Report CLK 02-14 regarding the 2014 Municipal Elections be received; 2. That the draft by-laws (Attachments 1 and 2) to provide for reduced hours of voting in institutions and retirement homes and advance voting days be enacted; and 3. That the appropriate officials of the City of Pickering be given authority to take any necessary action to give effect thereto. Carried 5. Director, Culture & Recreation, Report CR 04-14 Community Association Agreements Facility Partnerships & Community Grant Policy Resolution #224/14 Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That Report CR 04-14 regarding Community Association Agreements be received; 2. That Council authorize staff to prepare a written facility agreement with each of Brougham Recreation Association (Brougham Hall), Greenwood Recreation Association (Greenwood Community Centre), Mt. Zion Community Centre Association (Mt. Zion Community Centre) and Whitevale & District Residents’ Association (Whitevale Community Centre) enabling each association to operate City-owned facilities; with each such agreement to be brought back to Council for consideration and approval. 3. That Council authorize staff to continue to operate under the terms and conditions of the existing written facility agreements with Canadian Progress Club Durham South (Front Street Centre) and Claremont Lions Club (Claremont Community Centre). 4. That Council authorize staff to prepare written facility agreements with 856 Air Cadets (East Shore Community Centre), Claremont Seniors Club (Claremont Community Centre), Pickering Lawn Bowling Club (East Shore Community Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 14 Centre), South Pickering Seniors Club (East Shore Community Centre), Rouge Hill Seniors Club (Petticoat Creek Community Centre), Rebekah Lodge (Petticoat Creek Community Centre), The Youth Centre (Petticoat Creek Community Centre) regarding exclusive and/or regular use of City owned and operated facilities; with each such agreement to be brought back to Council for consideration and approval. 5. a) that Council authorize staff to waive the rental fees otherwise chargeable to Pickering East Shore Community Centre (PESCA) for its monthly meetings and Annual General Meeting in a meeting room at the East Shore Community Centre; b) that Council authorize staff to waive the rental fees otherwise chargeable to the West Shore Community Association for its monthly meetings and Annual General Meeting in a meeting room at the West Shore Community or subsequent city facility based on availability. 6. That Council authorize staff to negotiate the terms of a new licence agreement with the Gingerbread Cooperative Nursery School for regular use of the West Shore Community Centre; such agreement to be brought back to Council for consideration and approval. 7. That Council authorize staff to terminate the verbal facility agreement with the Toronto and Region Conservation Authority and their use of East Shore Community Centre. 8. That Council authorize staff to revise the existing City of Pickering Community Grant Policy that requires qualified community associations to submit a request for financial support of community events, programs and initiatives, and to present a revised Grant Policy for Council consideration. 9. That Council authorize staff to prepare a written lease agreement with each of Amberlea Tennis Club, Dunmoore Tennis Club, Glendale Tennis Club, Greenwood Tennis Club, Maple Ridge Tennis Club, Rosebank Tennis Club and Sandy Beach Tennis Club; such lease agreements to be brought back to Council for consideration and approval. 10. That Council authorize staff to enter into a new written lease agreement with Pickering Italian Social Club for exclusive use of Centennial Park Building and Bocce Courts; such lease agreement to be brought back to Council for consideration and approval. 11. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 15 Carried on a Recorded Vote as Follows; Yes No Councillor Ashe Councillor Dickerson Councillor McLean Councillor Pickles Councillor O’Connell Councillor Rodrigues Mayor Ryan (VII) New and Unfinished Business 1. Public Meeting Notice of Intention to Pass By-laws to Submit Questions to the Electors for the 2014 Municipal Election A public meeting was held for the purpose of informing the public with respect to placing a question on the 2014 Municipal Election ballot. The City Clerk appeared before Council to outline the process and confirm that provisions of the Municipal Elections Act, 1996, had been complied with. Mayor Ryan asked if any members of the public wished to speak for or against the question. Andrew Larter, 1006 Mountcastle Crescent, Pickering, appeared before Council in support of having a question on the ballot for the casino, noting the need for the community to express their views, stating this would have a fundamental effect on the community. Len Hummell appeared before Council, stating he attends the Pentecostal Church located at 1920 Bayly Street. He noted that he felt the community had not had ample opportunity to adequately discuss the issue. He noted his support of a question on the ballot to allow the public the opportunity to voice their views with respect to a casino. He felt any decision with respect to a zoning amendment application should not be made until after the 2014 election and the results of the vote on the question had been determined. William McKechnie appeared before Council seeking clarification on the percentage of voting public required in order for the results to be binding. Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 16 Jonathan Kulathungam, 93 Twyn Rivers Drive, Pickering, appeared before Council in support of having the question placed on the ballot, stating the importance of obtaining substantial public input. He stated the question as it currently reads leads to some confusion. He also questioned the notification procedures. A discussion period ensued with respect to the notification procedures, with it being noted that the Province does not stipulate exactly what sufficient public consultation is. The City Clerk provided clarification on the procedures. Resolution #225/14 Moved by Councillor O’Connell Seconded by Councillor McLean That the rules of procedure be suspended in order to bring forward By-law 7342/14 to be dealt with as the next item of business. Carried on 2/3 Majority Vote Resolution # 226/14 Moved by Councillor McLean Seconded by Councillor O’Connell 7342/14 Being a by-law to submit a question to the electors of the City of Pickering (Gaming Facility). Carried Unanimously on a Recorded Vote (VIII) Notice of Motions b) Roads Resolution #227/14 Moved by Councillor Pickles Seconded by Councillor Ashe Whereas there are 166 km of roads in Pickering, north of Taunton Road. Whereas of these roads, 63 centreline km are hard surfaced and 103 centreline km are loose surfaced. Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 17 Whereas the maintenance of loose surface roads requires different road maintenance equipment, materials and strategies than hard surface roads, such as regular grading, application of materials such as gravel and dust suppressant. This results in a greater operating cost for loose surface roads. The City of Pickering’s 2012 annual performance measures tracking indicates that these comparable operating costs are $2,958.68/centreline km for hard surface roads and $13,983.52/centreline km for loose surface roads, excluding winter control. Operating costs for loose surface roads are approximately 4.5 times as much as hard surface roads. Whereas a number of these roads are heavily travelled and the loose surface roads are subject to greater deterioration due to rutting and weather conditions, particularly freeze and thaw, leading to poor driving conditions. Whereas in order to address the need to hard surface these roads Council and staff need to develop a plan, including prioritization of roads for hard surfacing, a timeframe, and an annual budget allocation to implement the plan. Now Therefore the City of Pickering staff develop a proposed plan to hard surface or re-surface roads north of Taunton Road including hamlets. Now Therefore that the plan provide an estimate of the total capital cost and recommended forecast to accomplish this plan over the five year period 2015 to 2019, estimate the annual cost savings for road maintenance upon completion of this plan, Now Therefore staff to explore any eligible federal or provincial funding programs that may be available to assist in funding the hard surfacing of the selected roads, and that staff report back to Council with the plan including opportunities for public input no later than the January, 2015. Carried c) Skating Discussion took place regarding the possibility of utilizing the artificial skating rink from Millennium Square elsewhere for use on a year round basis. It was suggested this could be set up in Claremont in order to determine usage. Questions were raised with respect to costs associated with setting up rinks in urban areas. Resolution #228/14 Moved by Councillor Pickles Seconded by Councillor Ashe Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 18 Whereas many Pickering residents enjoy public skating and other ice sports and have over many years indicated an interest in an outdoor skating rink. Whereas the City of Pickering currently has an outdoor asphalt surface surrounded by puck boards in Claremont Park that is used year round and is flooded to create a skating rink in winter months. Whereas the Claremont rink does not have a refrigeration system, or direct access to water for flooding. which, along with fluctuating temperatures make it difficult to maintain an ice surface that is usable by skaters through the winter months. Whereas the residents of Claremont have indicated they would like to establish a season long outdoor skating rink for use by all Pickering residents. Whereas the Claremont District Community Association is interested in working in partnership with the City of Pickering to develop a project proposal, to build an outdoor skating rink in Claremont Park, and consider a funding arrangement including possible sponsorships. Now Therefore City staff work with the the Claremont District Community Association on: • Developing a masterplan for the Claremont Park including consideration of an outdoor skating rink, and developing a community consultation process for the masterplan. • Developing a project proposal for an outdoor skating rink including exploring the feasibility of a refrigeration system and direct water access or a synthetic ice surface and other improvements/features that are appropriate to support the plan. • Develop an estimated budget and timeframe for implementation of the masterplan including an outdoor rink, and • Consider options for funding, including potential sponsorships and other funding sources such as federal and provincial infrastructure programs. Now Therefore staff report back to Council in January 2015 on progress of discussions with the Claremont District Community Association regarding the park masterplan and the outdoor skating rink proposal. Carried Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 19 (IX) By-laws 7345/14 Being a by-law to establish Blocks 32, 33 and 34, Plan M-1220, as public highway. 7346/14 Being a by-law to designate the lands legally described as South Part of Lot 16, Concession 4, (the “Walter Percy Property”) and municipally known as 2865 Sideline 16, City of Pickering, as being of cultural heritage value or interest. 7347/14 Being a by-law to establish retention periods for records of the Corporation of the City of Pickering. 7348/14 Being a by-law to provide for early voting and reduced hours of voting in institutions and retirement homes on advance voting days. 7349/14 Being a by-law to provide for advance votes to be held prior to the 2014 Voting Day. 7350/14 Being a by-law to establish a Compliance Audit Committee for each Term of Council. 7351/14 Being a by-law to establish that part of Lots 111 and 112, Plan 350, designated as Part 5, 40R-28293 and that part of Block 27, Plan 40M-2570, designated as Part 6, 40R-28293, as public highway. 7352/14 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 1680/83, 1727/83, 2006/85, 5235/98 and 7061/10 to implement the Official Plan of the City of Pickering, Region of Durham, being Part of Lot 23, Concession 1, in the City of Pickering (A 7/11) 7353/14 Being a by-law to establish that part of Lot 161, Plan 816, designated as Part 1, Plan 40R-13509, as public highway. Resolution #229/14 Moved by Councillor O’Connell Seconded by Councillor Pickles Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 20 That By-law Nos.7342/14 and 7345/15 to 7353/14 be approved. Carried (X) Confidential Matters In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. That Council move In Camera in that the matters to be discussed relate to personal matters about an identifiable individual. Carried 1. Appointments to Advisory Boards and Committees Information on the applications were reviewed In Camera in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the personal information was used solely for the purpose of assessing the applicant’s qualifications for appointments to the City’s Advisory Committees. Resolution #230/14 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That Daniel Hughes be appointed to the Accessibility Advisory Committee for a term ending November 30, 2014; That Jennifer Dempsey be appointed to the Heritage Pickering Advisory Committee for a term ending November 30, 2014; and That David Coffin be appointed to the Pickering Museum Village Advisory Committee for a term ending November 30, 2014. . Carried (XI) Other Business 1) Councillor McLean requested staff look into the recent sirens that went off at the Cherrywood transformer site recently to confirm this was just a test, and also what the notification procedures were. He questioned whether Hydro One is subject to the same protocol as OPG with respect to notification procedures to inform residents of testing. Council Meeting Minutes Tuesday, April 22, 2014 7:00 PM - Council Chambers 21 (XII) Confirmation By-law By-law Number #7354/14 Councillor McLean, seconded by Councillor Pickles moved for leave to introduce a By- law of the City of Pickering to confirm those proceeding April 22, 2014. (XIII) Adjournment Moved by Councillor McLean Seconded by Councillor Rodrigues That the meeting be adjourned at 10:00 pm. Carried Dated this 22nd day of April, 2014. _____________________________ Mayor Ryan ______________________________ Debbie Shields City Clerk