HomeMy WebLinkAboutApril 22, 2014Council Meeting Minutes
Tuesday, April 22, 2014
7:00 PM - Council Chambers
1
Present: Mayor Ryan
Councillors: K. Ashe
D. Dickerson
B. McLean
J. O’Connell
D. Pickles P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor
M. Carpino - Director, Culture & Recreation
T. Melymuk - Director, City Development
J. Hagg - Fire Chief
S. Karwowski - Division Head, Finance & Treasurer M. Gadzovski - Division Head, Water Resources & Development Services
D. Shields - City Clerk
L. Roberts - Committee Coordinator
(I) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) Disclosure of Interest
No disclosures of interest were noted.
(III) Adoption of Minutes
Resolution #214/14
Moved by Councillor Dickerson Seconded by Councillor Rodrigues
Council Meeting Minutes
Tuesday, April 22, 2014
7:00 PM - Council Chambers
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Council Meeting Minutes, March 24, 2014, as amended Planning & Development Committee Minutes, April 7, 2014 Executive Committee Minutes, April 14, 2014
Carried
(IV) Delegations
1. Justin Yeung, President, Pac4 Teens Youth Council
Justin Yeung, President, Pickering’s Youth Activity Council, Pac4 Teens, appeared before Council. Through the aid of a power point presentation, he provided a history
of the Youth Council, noting some of their most popular events such as Coffee House,
Band Nights, Badminton Tournaments and the Thanksgiving Food Drive. He also
explained their assistance with numerous City of Pickering events. Mr. Yeung
explained the free youth programming event entitled “Free Teen Stuff” which is offered to Pickering youth between the ages of 13 and 19. He also noted they will be
participating in Artfest on May 24.
2. Geoffrey Hickey
2525 The Ontario Regiment Cadet Corps
Geoffrey Hickey appeared before Council representing 2525 The Ontario Regiment
Cadet Corps. He provided an overview of the youth oriented program, which caters to
youth between the ages of 12 and 18 who have an interest in leadership, fitness and
the armed forces. He noted this year they will be celebrating their 60th anniversary, and as part of this, plan to expand their parade format as well as host a gala dinner
event. Mr. Hickey stated they would appreciate the waiving of rental fees for the Don
Beer Arena as well as the Pickering Recreation Complex in order to assist them with
these endeavours.
A brief discussion period ensued with clarification being provided that this was a one
time grant due to the anniversary celebrations being held this year.
3. Janet McNeill
Durham Nuclear Awareness (DNA)
Janet McNeill appeared before Council on behalf of Durham Nuclear Awareness,
stating she was in attendance to listen to discussions and answer any questions to
their correspondence on the Pickering Nuclear Station.
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Tuesday, April 22, 2014
7:00 PM - Council Chambers
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4. Pickering West Shore Community Association A representative appeared before Council on behalf of Andre Pilon, Pickering West
Shore Community Association. She stated that one of the goals of the organization
was to appear at the CNSC hearing with respect to the 5 year licensing extension of
the Pickering Nuclear Generating Station and the lifting of the hold point. She stated that any decision made by CNSC and OPG will have a direct impact on their
community, stating they were in support of the Notice of Motion going forward this
evening. She emphasized the need for the City of Pickering as well as the residents to
be involved in the consultation process with respect to the decommissioning as well as
the future operations of OPG.
5. Kevin Powers
Ontario Power Generation (OPG)
Kevin Powers, Director, Corporate Affairs, OPG, appeared before Council to provide an update as well as clarification with respect to the Pickering Nuclear Station and
introduced Robin Manley, Director, Nuclear Regulatory Affairs, who was present to
answer any technical questions. He noted that they are in compliance with the terms
noted in the notice of motion. He stated that in August, 2013 CNSC issued a 5 year
licence and noted that OPG has satisfactorily met the required criteria with respect to the hold point and that OPG demonstrated they could operate safely beyond 2020. He
stated it will continue to be monitored with reactor inspections taking place. He sated
that with respect to transparency, it was not possible to release all reports, but noted
that relevant reports and studies are posted on OPG’s website. Mr. Powers stated
that annual report cards on safety performance are also made available. He noted plans are underway for the end of life at OPG, stating they are currently working on
two studies, one of which deals with the future uses of the Pickering site, noting this
still has valuable economic benefits to both OPG and the City of Pickering. He also
stated that public consultation will be an important part of this process. In closing he
stated they are confident that all regulatory requirements have been met.
A question and answer period ensued. Members questioned safety rating levels and
the grading system. It was also questioned why certain reports that would be made
available through Freedom of Information requests, are not readily available without
the need to go through this process. It was also questioned whether another updated draft could be made available in advance of 2017. The delegations were also
questioned on whether the public comments would be considered as part of the
decision making process. Discussion also ensued with respect to the formation of
community groups in the past and their purpose and participation in public meetings.
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Tuesday, April 22, 2014
7:00 PM - Council Chambers
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6. William McKechnie William McKechnie appeared before Council with respect to Report CR 04-14
regarding community association agreements. He requested clarification on the
criteria used to determine the costs for use of City facilities. He also questioned
whether there were any individual groups using facilities free of charge. He felt that the report singles out PESCA as the only group not having an agreement, and noted
his disappointment in what the report is proposing, given the number of hard working
volunteers that put in numerous hours to support their community through
sponsorships of sports groups as well as donations.
7. Keith Falconer
Keith Falconer appeared before Council, referring to the February 25, 2013 Council
minutes where Report CAO 02-13 was passed regarding a revenue sharing
agreement with PESCA. Mr. Falconer noted that detailed discussion had taken place and after numerous lost motions, the main recommendations were carried in which
staff were to review all existing agreements with the intent of normalizing all existing
agreements to a fair and equitable base and come back with a proposed protocol. He
asked that Council fulfill this agreement.
Resolution # 215/14
Moved by Councillor O’Connell
Seconded by Councillor McLean
That the rules of procedure be suspended in order to deal with the Notice of Motions
regarding a) Garrison Parade and d) Pickering Nuclear Generating Station as the next
items.
Carried on 2/3 Majority
a) Garrison Parade
Resolution #216/14
Moved by Councillor Dickerson
Seconded by Councillor Pickles
Whereas the 2525 Ontario Regiment Cadet Corps will be celebrating their 60th
anniversary on May 11, 2014 and will be hosting their annual Garrison Parade at the
Don Beer Arena in Pickering on June 1, 2014 and a Celebratory Dinner at the
Pickering Recreation Complex on Saturday, June 7, 2014;
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7:00 PM - Council Chambers
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Whereas the 2525 Ontario Regiment Cadet Corps has asked for assistance from the City of Pickering to waive the Facility rental fees for both the June 1 and June 7 events;
Whereas the funding for these events are solely relied upon by public donations and
fundraising by the cadets;
Now Therefore the City of Pickering to waive the Facility rental fees for the following
permits:
• #28504 – Annual Garrison Parade at the Don Beer Arena in Pickering on June 1,
2014 in the amount of $1,078.16
• #28652 – Celebratory Dinner at the Pickering Recreation Complex on Saturday, June 7, 2014 in the amount of $1,455.87
Carried Unanimously
On a Recorded Vote
d) Pickering Nuclear Generating Station
Councillor O’Connell provided a brief overview of the intent of the motion, noting that it
in no way suggests that OPG is operating unsafely, it simply asks that OPG be
proactive and transparent by making all possible reports available to the public.
Resolution #217/14
Moved by Councillor O’Connell
Seconded by Councillor Rodrigues
Whereas the Pickering B reactors located at the Pickering Nuclear Generating Station
will reach the end of their design lives this year; however Ontario Power Generation
(OPG) have applied to operate them until 2020; and
Whereas Durham Nuclear Awareness (DNA) acquired funding to hire Arnold
Gundersen of Fairewinds Associates to analyze OPG’s safety case for Pickering in
2013. Mr. Gundersen concluded there was insufficient information to approve the life-
extension of the Pickering B nuclear reactors.
Whereas the Canadian Nuclear Safety Commission (CNSC) approved a 5-year
operating license to OPG, but required that it submit a full safety case for a public
hearing before it could run the station beyond its design life; and
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Whereas Durham Nuclear Awareness maintain that the studies and information requested of OPG to provide at the 2013 CNSC relicensing hearings, have yet to be released to the public for review.
Now Therefore be it Resolved that City of Pickering Council request the CNSC and
OPG to provide a higher level of transparency when discussing the potential for extended operations at the Pickering Nuclear Generating Station past its end of life
design. This includes (but not limited to) proactively releasing to the public in a timely
fashion, any and all studies and documents providing OPG’s safety case to extend the
operation in Pickering.
And that OPG is required to hold annual public meetings to report on the safety of the
facility, where the public has an opportunity to ask questions and be provided with
appropriate responses. And that prior to these annual public meetings being held, all
relevant reports and depositions from the CNSC and OPG in relation to the safety of
the plant until the year 2020 be provided to the public in advance.
And that CNSC requires OPG to send a draft Decommissioning Plan to the City of
Pickering for consultation by year-end in 2015.
And that a copy of this resolution is submitted to the CNSC forthwith.
And that a copy of this resolution be sent to Durham Region, all Durham Regional
local municipalities, Hon Kathleen Wynne, Premier of Ontario, Hon Tracy MacCharles,
MPP Pickering-Scarborough, MPP Joe Dickson, Ajax-Pickering, Hon Chris Alexander,
MP Ajax-Pickering, MP Corneliu Chisu, Pickering-Scarborough East.
Carried Unanimously
On a Recorded Vote
(V) Correspondence
1. Corr. 10-14
Paul Przybylo, President
Ajax-Pickering Board of Trade
3-144 Old Kingston Road Ajax, ON L1T 2Z9
A brief discussion period ensued with Councillor Rodrigues noting concerns that an
increase in population was not being addressed, and also stated he would like more
details.
Resolution #218/14
Council Meeting Minutes
Tuesday, April 22, 2014
7:00 PM - Council Chambers
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Moved by Councillor Dickerson Seconded by Councillor Pickles
That Corr. 10-14 received from Paul Przybylo, President, Ajax-Pickering Board of
Trade, seeking Council support with respect to the Transportation Policy Goals which
the APBOT is publicly supporting, be endorsed.
Carried on a Recorded
Vote as Follows;
Councillor McLean was absent for the vote
Yes No
Councillor Dickerson Councillor Ashe
Councillor O’Connell
Councillor Pickles Councillor Rodrigues
Mayor Ryan
2. Corr. 11-14 Janet McNeill
Durham Nuclear Awareness
206 Byron Street North
Whitby, ON L1N 4N1
Resolution #219/14
Moved by Councillor O’Connell
Seconded by Councillor Pickles
That Corr. 11-14 received from Janet McNeill, Durham Nuclear Awareness,
requesting the City of Pickering forward a letter requesting that CNSC require OPG
to submit a draft decommissioning plan in 2015 instead of 2017 prior to April 22nd
and to express concerns regarding the reduced level of public participation and
transparency be received for information.
Carried
3. Corr. 12-14
Nicole Wellsbury Manager, Legislative Services/Deputy Clerk
Town of Ajax
65 Harwood Avenue South, Ajax, ON L1S 2H9
Council Meeting Minutes
Tuesday, April 22, 2014
7:00 PM - Council Chambers
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Resolution #220/14 Moved by Councillor Dickerson
Seconded by Councillor Pickles
That Corr. 12-14 received from Nicole Wellsbury, Manager, Legislative Services/Deputy Clerk, Town of Ajax seeking support of a resolution passed on April
14, 2014 with regards to the Ajax-Pickering Board of Trade Transportation Policy
Recommendations be received for information.
Carried
4. Corr. 13-14
Mandi Pearson
Deputy Clerk/Operations Clerk
Town of Petrolia 411 Greenfield St., Box 1270
Petrolia, ON N0N 1R0
Resolution #221/14
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That Corr. 13-14 received from Mandi Pearson, Deputy Clerk/Operations Clerk
Town of Petrolia, seeking support of a resolution passed on April 7, 2014 with respect to energy rate increases be received for information.
Carried
(VI) Committee Reports
1. Chief Administrative Officer Report CAO 02-14
Ice Storm (2013) Update
Council Decision
That Report CAO 02-14 of the Chief Administrative Officer be received.
2. Director, Corporate Services & City Solicitor, Report CLK 01-14
Revision to Records Management By-law 6835/08
Council Decision
Council Meeting Minutes
Tuesday, April 22, 2014
7:00 PM - Council Chambers
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1. That Report CLK 01-14 of the City Clerk be received; 2. That the Draft By-law to amend By-law 6835/08 Records Management for the
City of Pickering, included as Attachment No. 1 to this Report, be approved; and
3. That the City Clerk forward the approved by-law to the City’s Auditors, Deloitte and Touche LLP, for certification.
4. Director, Corporate Services & City Solicitor, Report CLK 03-14
Establishment of a Compliance Audit Committee under the Municipal Elections Act, 1996, as amended
Council Decision
1. That a Compliance Audit Committee be established in accordance with the provisions of the Municipal Elections Act, 1996, as amended;
2. That the Compliance Audit Committee be delegated full authority to exercise all
powers and functions related to compliance audit applications;
3. That the Compliance Audit Committee be comprised of three members with credentials and expertise suitable to consider matters related to the election
campaign finance provision of the Municipal Elections Act, 1996;
4. That the terms of reference for the Compliance Audit Committee including the
remuneration for Committee members be adopted;
5. That the City Clerk recruit and recommend three qualified individuals for
appointment to the Committee;
6. That the draft by-law attached to Report CLK 03-14 be enacted; and
7. That the appropriate officials of the City of Pickering be given the authority to give
effect thereto.
6. Director, Culture & Recreation, Report CR 08-14 Advancing Access to Affordable Recreation in Durham Region and
City of Pickering Access to Recreation Policy
Council Decision
1. That Council receives the Advancing Access to Affordable Recreation in Durham
(AAARD) Report as information;
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Tuesday, April 22, 2014
7:00 PM - Council Chambers
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2. That Council approves the signing of the AAARD Charter; 3. That City of Pickering staff be authorized to pursue the avenues of advancing
affordable access to recreation to Pickering residents;
4. That Council approve the City of Pickering Access to Recreation Policy; and
5. That appropriate City of Pickering officials be authorized to take the necessary
action to give effect thereto.
7. Director, Corporate Services & City Solicitor, Report FIN 06-14 Statement of the Treasurer Respecting 2013 Remuneration and Expenses of
Members of Council and Council Appointees to Boards, Agencies and Committees
Council Decision
It is recommended that Report FIN 06-14 of the Director, Corporate Services & City
Solicitor regarding the Statement of the Treasurer respecting Remuneration and
Expenses of Members of Council and Council Appointees for the year 2013 be
received for information.
8. Director, Corporate Services & City Solicitor, Report FIN 08-14
Section 357/358 of the Municipal Act – Adjustment to Taxes
Council Decision
1. That Report FIN 08-14 of the Director, Corporate Services & City Solicitor be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the Municipal
Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
9. Director, Engineering & Public Works, Report ENG 08-14 Asphalt Resurfacing on Various City Streets and Parking Lots
-Tender No. T-7-2014
Council Decision
1. That Report ENG 08-14 of the Director, Engineering & Public Works regarding
the tender for Asphalt Resurfacing on Various City Streets and Parking Lots be
received;
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2. That Tender No. T-7-2014 submitted by Furfari Paving Company Limited in the amount of $669,286.75 (HST included) be accepted;
3. That the total gross project cost of $827,439.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$745,134.00 (net of HST rebate) be approved;
4. That Council authorize the Division Head, Finance & Treasurer to finance the
project by transferring the total sum of $745,134.00 from Federal Gas Tax
Reserve Fund, Property Taxes, Third Party Contribution, Capital Works Reserve
Fund, Provincial Grant and the Rate Stabilization Fund, as provided for in the 2014 approved Capital Budget; and
5. Further that the appropriate officials of the City of Pickering be authorized to take
the necessary actions to give effect thereto.
10. Director, Engineering & Public Works, Report ENG 09-14
Artificial Turf Field and Site Improvements
-Beverley Morgan Park
-Tender No. T-5-2014
Council Decision
1. That Report ENG 09-14 of the Director, Engineering & Public Works regarding
Tender No. T-5-2014 for Artificial Turf Field and Site Improvements in Beverley
Morgan Park be received;
2. That Tender No. T-5-1014 as submitted by Latitude 67 Ltd. in the total tendered
amount of $1,321,423.70 (HST included) be accepted;
3. That the total gross project cost of $1,593,031.00 (HST included), including the tendered amount and other associated costs and the total net project cost of
$1,434,574.00 (net of HST rebate) be approved;
1. That Council authorizes the Division Head, Finance & Treasurer to finance the
project in the amount of $1,434,574.00, to be funded from other revenue York Region (Southeast Collector Enhancements); and
2. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Council Meeting Minutes
Tuesday, April 22, 2014
7:00 PM - Council Chambers
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11. Fire Chief, Report FIR 01-14 Hazardous Goods Transported by Rail in Pickering
Council Decision
1. That Report FIR 01-14 of the Chief Administrative Officer be received;
2. That Fire Services staff and the Community Emergency Management
Coordinator (CEMC) be directed to continue participation in training and
familiarization related to dangerous goods response and rail safety initiatives;
and
3. That Fire Services staff and the Community Emergency Management
Coordinator continue to meet with representatives from CN Rail, CP Rail and
Durham Emergency Management Office to explore training opportunities, ensure
preparedness and to foster a cooperative relationship that will benefit all parties; and
4. That the appropriate officials be authorized to take the necessary actions to give
effect hereto.
Resolution #222/14
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That Report 2014-04 of the Executive Committee meeting held on April 14, 2014, be
adopted, save and except Items 3 and 5.
Carried
3. Director, Corporate Services & City Solicitor, Report CLK 02-14
2014 Municipal Elections
Discussion ensued with the City Clerk providing clarification regarding the addition of
Rougemount Co-op as well as Viva and two Chartwell locations to the list of voting locations. She explained the criteria required for retirement homes under the
Municipal Elections Act, and stated these would be re-visited to determine their
inclusion. She noted an update would be provided to Council in this regard. Inquiries
were also made with respect to on line voting in Pickering.
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Tuesday, April 22, 2014
7:00 PM - Council Chambers
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Resolution #223/14 Moved by Councillor Pickles
Seconded by Councillor Dickerson
1. That the Report CLK 02-14 regarding the 2014 Municipal Elections be received;
2. That the draft by-laws (Attachments 1 and 2) to provide for reduced hours of
voting in institutions and retirement homes and advance voting days be enacted;
and
3. That the appropriate officials of the City of Pickering be given authority to take
any necessary action to give effect thereto.
Carried
5. Director, Culture & Recreation, Report CR 04-14
Community Association Agreements
Facility Partnerships & Community Grant Policy
Resolution #224/14
Moved by Councillor Pickles
Seconded by Councillor Dickerson
1. That Report CR 04-14 regarding Community Association Agreements be received;
2. That Council authorize staff to prepare a written facility agreement with each of
Brougham Recreation Association (Brougham Hall), Greenwood Recreation
Association (Greenwood Community Centre), Mt. Zion Community Centre Association (Mt. Zion Community Centre) and Whitevale & District Residents’
Association (Whitevale Community Centre) enabling each association to operate
City-owned facilities; with each such agreement to be brought back to Council for
consideration and approval.
3. That Council authorize staff to continue to operate under the terms and
conditions of the existing written facility agreements with Canadian Progress Club
Durham South (Front Street Centre) and Claremont Lions Club (Claremont
Community Centre).
4. That Council authorize staff to prepare written facility agreements with 856 Air
Cadets (East Shore Community Centre), Claremont Seniors Club (Claremont
Community Centre), Pickering Lawn Bowling Club (East Shore Community
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Centre), South Pickering Seniors Club (East Shore Community Centre), Rouge Hill Seniors Club (Petticoat Creek Community Centre), Rebekah Lodge (Petticoat Creek Community Centre), The Youth Centre (Petticoat Creek Community
Centre) regarding exclusive and/or regular use of City owned and operated
facilities; with each such agreement to be brought back to Council for
consideration and approval.
5. a) that Council authorize staff to waive the rental fees otherwise chargeable to
Pickering East Shore Community Centre (PESCA) for its monthly meetings
and Annual General Meeting in a meeting room at the East Shore Community
Centre;
b) that Council authorize staff to waive the rental fees otherwise chargeable to
the West Shore Community Association for its monthly meetings and Annual
General Meeting in a meeting room at the West Shore Community or
subsequent city facility based on availability.
6. That Council authorize staff to negotiate the terms of a new licence agreement
with the Gingerbread Cooperative Nursery School for regular use of the West
Shore Community Centre; such agreement to be brought back to Council for
consideration and approval.
7. That Council authorize staff to terminate the verbal facility agreement with the
Toronto and Region Conservation Authority and their use of East Shore
Community Centre.
8. That Council authorize staff to revise the existing City of Pickering Community
Grant Policy that requires qualified community associations to submit a request
for financial support of community events, programs and initiatives, and to
present a revised Grant Policy for Council consideration.
9. That Council authorize staff to prepare a written lease agreement with each of
Amberlea Tennis Club, Dunmoore Tennis Club, Glendale Tennis Club,
Greenwood Tennis Club, Maple Ridge Tennis Club, Rosebank Tennis Club and
Sandy Beach Tennis Club; such lease agreements to be brought back to Council
for consideration and approval.
10. That Council authorize staff to enter into a new written lease agreement with
Pickering Italian Social Club for exclusive use of Centennial Park Building and
Bocce Courts; such lease agreement to be brought back to Council for
consideration and approval.
11. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect thereto.
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Tuesday, April 22, 2014
7:00 PM - Council Chambers
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Carried on a Recorded Vote as Follows;
Yes No
Councillor Ashe Councillor Dickerson
Councillor McLean Councillor Pickles Councillor O’Connell
Councillor Rodrigues
Mayor Ryan
(VII) New and Unfinished Business
1. Public Meeting
Notice of Intention to Pass By-laws to Submit Questions
to the Electors for the 2014 Municipal Election
A public meeting was held for the purpose of informing the public with respect to
placing a question on the 2014 Municipal Election ballot. The City Clerk appeared
before Council to outline the process and confirm that provisions of the Municipal
Elections Act, 1996, had been complied with.
Mayor Ryan asked if any members of the public wished to speak for or against the
question.
Andrew Larter, 1006 Mountcastle Crescent, Pickering, appeared before Council in support of having a question on the ballot for the casino, noting the need for the
community to express their views, stating this would have a fundamental effect on
the community.
Len Hummell appeared before Council, stating he attends the Pentecostal Church located at 1920 Bayly Street. He noted that he felt the community had not had
ample opportunity to adequately discuss the issue. He noted his support of a
question on the ballot to allow the public the opportunity to voice their views with
respect to a casino. He felt any decision with respect to a zoning amendment
application should not be made until after the 2014 election and the results of the vote on the question had been determined.
William McKechnie appeared before Council seeking clarification on the
percentage of voting public required in order for the results to be binding.
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Jonathan Kulathungam, 93 Twyn Rivers Drive, Pickering, appeared before Council in support of having the question placed on the ballot, stating the importance of obtaining substantial public input. He stated the question as it currently reads
leads to some confusion. He also questioned the notification procedures.
A discussion period ensued with respect to the notification procedures, with it being noted that the Province does not stipulate exactly what sufficient public
consultation is. The City Clerk provided clarification on the procedures.
Resolution #225/14
Moved by Councillor O’Connell
Seconded by Councillor McLean
That the rules of procedure be suspended in order to bring forward By-law 7342/14
to be dealt with as the next item of business.
Carried on 2/3 Majority Vote
Resolution # 226/14
Moved by Councillor McLean
Seconded by Councillor O’Connell
7342/14 Being a by-law to submit a question to the electors of the City of
Pickering (Gaming Facility).
Carried Unanimously on
a Recorded Vote
(VIII) Notice of Motions
b) Roads
Resolution #227/14
Moved by Councillor Pickles
Seconded by Councillor Ashe
Whereas there are 166 km of roads in Pickering, north of Taunton Road.
Whereas of these roads, 63 centreline km are hard surfaced and 103 centreline km
are loose surfaced.
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Whereas the maintenance of loose surface roads requires different road maintenance equipment, materials and strategies than hard surface roads, such as regular grading, application of materials such as gravel and dust suppressant. This results in a greater
operating cost for loose surface roads. The City of Pickering’s 2012 annual
performance measures tracking indicates that these comparable operating costs are
$2,958.68/centreline km for hard surface roads and $13,983.52/centreline km for loose surface roads, excluding winter control. Operating costs for loose surface roads are
approximately 4.5 times as much as hard surface roads.
Whereas a number of these roads are heavily travelled and the loose surface roads
are subject to greater deterioration due to rutting and weather conditions, particularly freeze and thaw, leading to poor driving conditions.
Whereas in order to address the need to hard surface these roads Council and staff
need to develop a plan, including prioritization of roads for hard surfacing, a timeframe,
and an annual budget allocation to implement the plan.
Now Therefore the City of Pickering staff develop a proposed plan to hard surface or
re-surface roads north of Taunton Road including hamlets.
Now Therefore that the plan provide an estimate of the total capital cost and recommended forecast to accomplish this plan over the five year period 2015 to 2019,
estimate the annual cost savings for road maintenance upon completion of this plan,
Now Therefore staff to explore any eligible federal or provincial funding programs that
may be available to assist in funding the hard surfacing of the selected roads, and that staff report back to Council with the plan including opportunities for public input no
later than the January, 2015.
Carried
c) Skating
Discussion took place regarding the possibility of utilizing the artificial skating rink from
Millennium Square elsewhere for use on a year round basis. It was suggested this
could be set up in Claremont in order to determine usage. Questions were raised with respect to costs associated with setting up rinks in urban areas.
Resolution #228/14
Moved by Councillor Pickles Seconded by Councillor Ashe
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Whereas many Pickering residents enjoy public skating and other ice sports and have over many years indicated an interest in an outdoor skating rink.
Whereas the City of Pickering currently has an outdoor asphalt surface surrounded by
puck boards in Claremont Park that is used year round and is flooded to create a
skating rink in winter months.
Whereas the Claremont rink does not have a refrigeration system, or direct access to
water for flooding. which, along with fluctuating temperatures make it difficult to
maintain an ice surface that is usable by skaters through the winter months.
Whereas the residents of Claremont have indicated they would like to establish a
season long outdoor skating rink for use by all Pickering residents.
Whereas the Claremont District Community Association is interested in working in
partnership with the City of Pickering to develop a project proposal, to build an outdoor skating rink in Claremont Park, and consider a funding arrangement including possible
sponsorships.
Now Therefore City staff work with the the Claremont District Community Association
on:
• Developing a masterplan for the Claremont Park including consideration of an
outdoor skating rink, and developing a community consultation process for the
masterplan.
• Developing a project proposal for an outdoor skating rink including exploring the
feasibility of a refrigeration system and direct water access or a synthetic ice surface
and other improvements/features that are appropriate to support the plan.
• Develop an estimated budget and timeframe for implementation of the masterplan
including an outdoor rink, and
• Consider options for funding, including potential sponsorships and other funding
sources such as federal and provincial infrastructure programs.
Now Therefore staff report back to Council in January 2015 on progress of discussions
with the Claremont District Community Association regarding the park masterplan and the outdoor skating rink proposal.
Carried
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(IX) By-laws 7345/14 Being a by-law to establish Blocks 32, 33 and 34, Plan M-1220, as
public highway.
7346/14 Being a by-law to designate the lands legally described as South Part of Lot 16, Concession 4, (the “Walter Percy Property”) and
municipally known as 2865 Sideline 16, City of Pickering, as being
of cultural heritage value or interest.
7347/14 Being a by-law to establish retention periods for records of the Corporation of the City of Pickering.
7348/14 Being a by-law to provide for early voting and reduced hours of
voting in institutions and retirement homes on advance voting
days.
7349/14 Being a by-law to provide for advance votes to be held prior to the
2014 Voting Day.
7350/14 Being a by-law to establish a Compliance Audit Committee for each Term of Council.
7351/14 Being a by-law to establish that part of Lots 111 and 112, Plan
350, designated as Part 5, 40R-28293 and that part of Block 27,
Plan 40M-2570, designated as Part 6, 40R-28293, as public highway.
7352/14 Being a by-law to amend Restricted Area (Zoning) By-law 3036,
as amended by By-law 1680/83, 1727/83, 2006/85, 5235/98 and
7061/10 to implement the Official Plan of the City of Pickering, Region of Durham, being Part of Lot 23, Concession 1, in the City
of Pickering (A 7/11)
7353/14 Being a by-law to establish that part of Lot 161, Plan 816,
designated as Part 1, Plan 40R-13509, as public highway.
Resolution #229/14
Moved by Councillor O’Connell
Seconded by Councillor Pickles
Council Meeting Minutes
Tuesday, April 22, 2014
7:00 PM - Council Chambers
20
That By-law Nos.7342/14 and 7345/15 to 7353/14 be approved. Carried
(X) Confidential Matters
In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act,
an In Camera meeting of Council was held prior to the regularly scheduled meeting.
That Council move In Camera in that the matters to be discussed relate to personal
matters about an identifiable individual.
Carried
1. Appointments to Advisory Boards and Committees
Information on the applications were reviewed In Camera in accordance with the
Municipal Freedom of Information and Protection of Privacy Act and the personal
information was used solely for the purpose of assessing the applicant’s
qualifications for appointments to the City’s Advisory Committees.
Resolution #230/14
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That Daniel Hughes be appointed to the Accessibility Advisory Committee for a
term ending November 30, 2014;
That Jennifer Dempsey be appointed to the Heritage Pickering Advisory
Committee for a term ending November 30, 2014; and
That David Coffin be appointed to the Pickering Museum Village Advisory
Committee for a term ending November 30, 2014. .
Carried
(XI) Other Business
1) Councillor McLean requested staff look into the recent sirens that went off at the
Cherrywood transformer site recently to confirm this was just a test, and also what the notification procedures were. He questioned whether Hydro One is subject to the
same protocol as OPG with respect to notification procedures to inform residents of
testing.
Council Meeting Minutes
Tuesday, April 22, 2014
7:00 PM - Council Chambers
21
(XII) Confirmation By-law By-law Number #7354/14
Councillor McLean, seconded by Councillor Pickles moved for leave to introduce a By-
law of the City of Pickering to confirm those proceeding April 22, 2014.
(XIII) Adjournment
Moved by Councillor McLean
Seconded by Councillor Rodrigues
That the meeting be adjourned at 10:00 pm.
Carried
Dated this 22nd day of April, 2014.
_____________________________
Mayor Ryan
______________________________
Debbie Shields
City Clerk