HomeMy WebLinkAboutMay 20, 2014 city 00
Council Meeting
Agenda
DICKERING
Tuesday, May 20, 2014
Council Chambers
7:00 pm
6:00 pm In Camera Council Meeting
I) Invocation
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
II) Disclosure of Interest
III) Adoption of Minutes Page
In Camera Council Minutes, April 22, 2014 Under Separate Cover
Council Meeting Minutes, April 22, 2014 1-21
Planning & Development Committee Minutes, May 5, 2014 22-24
Executive Committee Minutes, May 12, 2014 25-35
IV) Presentations
V) Delegations 36
VI) Correspondence 37-48
Corr. 14-14
Corr. 15-14
Corr. 16-14
VII) Committee Reports 49-53
Report PD 2014-05 of the Planning & Development Committee
Report EC 2014-05 of the Executive Committee
VIII) Reports — New and Unfinished Business 54-94
1. Chief Administrative Officer Report, CAO 04-14
Accessible • For information related to accessibility requirements please contact
Dt(VE A1G Linda Roberts
G�t V Phone: 905.420.4660 extension 2928
TTY: 905.420.1739
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Email: Irobertseoickerina.ca
2. Director, Corporate Services & City Solicitor, Report CLK 04-14
IX) Motions and Notice of Motions
X) By-laws 95-103
XI) Confidential Council - Public Report 104
XII) Other Business
XIII) Confirmation By-law
XIV) Adjournment
For Information Only
• Minutes of the Accessibility Advisory.Committee, March 26, 2014
• Minutes of the Heritage Pickering Advisory Committee, March 27, 2014
• Minutes of the Sustainable Pickering Advisory Committee, April 9, 2014
• Minutes of the Committee of Adjustment, April 9, 2014
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Cif,/ dle Council Meeting Minutes
gwv Tuesday, April 22, 2014
i4 " IVC 7:00 PM - Council Chambers
Present:
Mayor Ryan
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Councillors:
K. Ashe
D. Dickerson
B. McLean •
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
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T. Prevedel - Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor
M. Carpino - Director, Culture & Recreation
T. Melymuk • - Director, City Development
J. Hagg - Fire Chief
S. Karwowski - Division Head, Finance & Treasurer
M. Gadzovski - Division Head, Water Resources & Development Services
D. Shields - City Clerk
L. Roberts - Committee Coordinator
(I) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) Disclosure of Interest
No disclosures of interest were noted.
(III) Adoption of Minutes •
Resolution #214/14
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
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00 a Council Meeting Minutes
Tuesday, April 22, 2014
11-IMMIX 7:00 PM - Council Chambers
Council Meeting Minutes, March 24, 2014, as amended
Planning & Development Committee Minutes, April 7, 2014
Executive Committee Minutes, April 14, 2014
Carried
(IV) Delegations
1. Justin Yeung, President, Pac4 Teens Youth Council
Justin Yeung, President, Pickering's Youth Activity Council, Pac4 Teens, appeared
before Council. Through the aid of.a power point presentation, he provided a history
of the Youth Council, noting some of their most popular events such as Coffee House,
Band Nights, Badminton Tournaments and the Thanksgiving Food Drive. He also
explained their assistance with numerous City of Pickering events. Mr. Yeung
explained the free youth programming event entitled "Free Teen Stuff' which is offered
to Pickering youth between the ages of 13 and 19. He also noted they will be
participating in Artfest on May 24.
2. Geoffrey Hickey
2525 The Ontario Regiment Cadet Corps
Geoffrey Hickey appeared before Council representing 2525 The Ontario Regiment
Cadet Corps. He provided an overview of the youth oriented program, which caters to
youth between the ages of 12 and 18 who have an interest in leadership, fitness and
the armed forces. He noted this year they will be celebrating their 60th anniversary,
and as part of this, plan to expand their parade format as well as host a gala dinner
event. Mr. Hickey stated they would appreciate the waiving of rental fees for the Don
Beer Arena as well as the Pickering Recreation Complex in order to assist them with
these endeavours.
A brief discussion period ensued with clarification being provided that this was a one
time grant due to the anniversary celebrations being held this year.
3. Janet McNeill
Durham Nuclear Awareness (DNA)
Janet McNeill appeared before Council on behalf of Durham Nuclear Awareness,
stating she was in attendance to listen to discussions and answer any questions to
their correspondence on the Pickering Nuclear Station.
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Cliq 00 A Council Meeting Minutes
a . _ , Tuesday, April 22, 2014
7:00 PM - Council Chambers
4. Pickering West Shore Community Association
A representative appeared before Council on behalf of Andre Pilon, Pickering West
Shore Community Association. She stated that one of the goals of the organization
was to appear at the CNSC hearing with respect to the 5 year licensing extension of
the Pickering Nuclear Generating Station and the lifting of the hold point. She stated
that any decision made by CNSC and OPG will have a direct impact on their
community, stating they were in support of the Notice of Motion going forward this
• evening. She emphasized the need for the City of Pickering as well as the residents to
be involved in the consultation process with respect to the decommissioning as well as
the future operations of OPG.
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5. Kevin Powers
Ontario Power Generation (OPG)
Kevin Powers, Director, Corporate Affairs, OPG, appeared before Council to provide
an update as well as clarification with respect to the Pickering Nuclear Station and
introduced Robin Manley, Director, Nuclear Regulatory Affairs, who was present to
answer any technical questions. He noted that they are in compliance with the terms
noted in the notice of motion. He stated that in August, 2013 CNSC issued a 5 year
licence and noted that OPG has satisfactorily met the required criteria with respect to
the hold point and that OPG demonstrated they could operate safely beyond 2020. He
stated it will continue to be monitored with reactor inspections taking place. He sated
that with respect to transparency, it was not possible to release all reports, but noted
that relevant reports and studies are posted on OPG's website. Mr. Powers stated
that annual report cards on safety performance are also made available. He noted
plans are underway for the end of life at OPG, stating they are currently working on
two studies, one of which deals with the future uses of the Pickering site, noting this
still has valuable economic benefits to both OPG and the City of Pickering. He also
stated that public consultation will be an important part of this process. In closing he
stated they are confident that all regulatory requirements have been met.
A question and answer period ensued. Members questioned safety rating levels and
the grading system. It was also questioned why certain reports that would be made
available through Freedom of Information requests, are not readily available without
the need to go through this process. It was also questioned whether another updated
draft could be made available in advance of 2017. The delegations were also •
questioned on whether the public comments would be considered as part of the
decision making process. Discussion also ensued with respect to the formation of
• community groups in the past and their purpose and participation in public meetings.
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Tuesday,- Tuesday April 22, 2014
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���tK 7:00 PM - Council Chambers
6. William McKechnie
William McKechnie appeared before Council with respect to Report CR 04-14
regarding community association agreements. He requested clarification on the
criteria used to determine the costs for use of City facilities. He also questioned
whether there were any individual groups using facilities free of charge. He felt that
the report singles out PESCA as the only group not having an agreement, and noted
his disappointment in what the report is proposing, given the number of hard working
volunteers that put in numerous hours to support their community through
sponsorships of sports groups as well as donations.
7. Keith Falconer
Keith Falconer appeared before Council, referring to the February 25, 2013 Council
minutes where Report CAO 02-13 was passed regarding a revenue sharing
agreement with PESCA. Mr. Falconer noted that detailed discussion had taken place
and after numerous lost motions, the main recommendations were carried in which
staff were to review all existing agreements with the intent of normalizing all existing
agreements to a fair and equitable base and come back with a proposed protocol. He
asked that Council fulfill this agreement.
Resolution # 215/14
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the rules of procedure be suspended in order to deal with the Notice of Motions
regarding a) Garrison Parade and d) Pickering Nuclear Generating Station as the next
items.
Carried on 2/3 Majority
a) ,Garrison Parade
Resolution #216/14
Moved by Councillor Dickerson
Seconded by Councillor Pickles
Whereas the 2525 Ontario Regiment Cadet Corps will be celebrating their 60th
anniversary on May 11, 2014 and will be hosting their annual Garrison Parade at the
Don Beer Arena in Pickering on June 1, 2014 and a Celebratory Dinner at the
Pickering Recreation Complex on Saturday, June 7, 2014;
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Tuesday, April 22,
2014
7:00 PM - Council Chambers
Whereas the 2525 Ontario Regiment Cadet Corps has-asked for assistance from the
City of Pickering to waive the Facility rental fees for both the June 1 and June 7
events;
Whereas the funding for these events are solely relied upon by public donations and
fundraising by the cadets;
Now Therefore the City of Pickering to waive the Facility rental fees for the following
permits:
• #28504 —Annual Garrison Parade at the Don Beer Arena in Pickering on June 1,
2014 in the amount of$1,078.16
• #28652 — Celebratory Dinner at the Pickering Recreation Complex on Saturday,
June 7, 2014 in the amount of$1,455.87
Carried Unanimously
On a Recorded Vote
d) Pickering Nuclear Generating Station
Councillor O'Connell provided a brief overview of the intent of the motion, noting that it
in no way suggests that OPG is operating unsafely, it simply asks that OPG be
proactive and transparent by making all possible reports available to the public.
Resolution #217/14
Moved by Councillor O'Connell
Seconded by Councillor Rodrigues
Whereas the Pickering B reactors located at the Pickering Nuclear Generating Station
will reach the end of their design lives this year; however Ontario Power Generation
(OPG) have applied to operate them until 2020; and
Whereas Durham Nuclear Awareness (DNA) acquired funding to hire Arnold
Gundersen of Fairewinds Associates to analyze OPG's safety case for Pickering in
2013. Mr. Gundersen concluded there was insufficient information to approve the life-
extension of the Pickering B nuclear reactors.
Whereas the Canadian Nuclear Safety Commission (CNSC) approved a 5-year
operating license to OPG, but required that it submit a full safety case for a public
hearing before it could run the station beyond its design life; and
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Tuesday, April 22, 2014
1.10-MC 7:00 PM - Council Chambers
Whereas Durham Nuclear Awareness maintain that the studies and information
requested of OPG to provide at the 2013 CNSC relicensing hearings, have yet to be
released to the public for review.
Now Therefore be it Resolved that City of Pickering Council request the CNSC and
OPG to provide a higher level of transparency when discussing the potential for
extended operations at the Pickering Nuclear Generating Station past its end of life
design. This includes (but not limited to) proactively releasing to the public in a timely
fashion, any and all studies and documents providing OPG's safety case to extend the
operation in Pickering.
And that OPG is required to hold annual public meetings to report on the safety of the
facility, where the public has an opportunity to ask questions and be provided with
appropriate responses. And that prior to these annual public meetings being held, all
relevant reports and depositions from the CNSC and OPG in relation to the safety of
the plant until the year 2020 be provided.to the public in advance.
And that CNSC requires OPG to send a draft Decommissioning Plan to the City of
Pickering for consultation by year-end in 2015.
And that a copy of this resolution is submitted to the CNSC forthwith.
And that a copy of this resolution be sent to Durham Region, all Durham Regional
local municipalities, Hon Kathleen Wynne, Premier of Ontario, Hon Tracy MacCharles,
MPP Pickering-Scarborough, MPP Joe Dickson, Ajax-Pickering, Hon Chris Alexander,
MP Ajax-Pickering, MP Corneliu Chisu, Pickering-Scarborough East.
Carried Unanimously
On a Recorded Vote
(V) Correspondence
1. Corr. 10-14
Paul Przybylo, President
Ajax-Pickering Board of Trade
3-144 Old Kingston Road
Ajax, ON L1T 2Z9
A brief discussion period ensued with Councillor Rodrigues noting concerns that an
increase in population was not being addressed, and also stated he would like more
details.
Resolution #218/14
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s =_ = T Tuesday April 22, 2014
7:00 PM - Council Chambers
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That Corr. 10-14 received from Paul Przybylo, President, Ajax-Pickering Board of
Trade, seeking Council support with respect to the Transportation Policy Goals which
the APBOT is publicly supporting, be endorsed.
Carried on a Recorded
Vote as Follows;
Councillor McLean was absent for the vote
Yes No
Councillor Dickerson Councillor Ashe
Councillor O'Connell
Councillor Pickles
Councillor Rodrigues
Mayor Ryan
2. Corr. 11-14
Janet McNeill
Durham Nuclear Awareness
206 Byron Street North
Whitby, ON L1N 4N1,
Resolution #219/14
Moved by Councillor O'Connell
Seconded by Councillor Pickles
That Corr. 11-14 received from Janet McNeill, Durham Nuclear Awareness,
requesting the City of Pickering forward a letter requesting that CNSC require OPG
to submit a draft decommissioning plan in 2015 instead of 2017 prior to April 22"d
and to express concerns regarding the reduced level of public participation and
transparency be received for information.
Carried
3. Corr. 12-14
Nicole Wellsbury
Manager, Legislative Services/Deputy Clerk
Town of Ajax
65 Harwood Avenue South, Ajax, ON L1S 2H9
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7:00 PM - Council Chambers
• Resolution #220/14
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That Corr. 12-14 received from. Nicole Wellsbury, Manager, Legislative
Services/Deputy Clerk, Town of Ajax seeking support of a resolution passed on April
14, 2014 with regards to the Ajax-Pickering Board of Trade Transportation Policy
Recommendations be received for information.
Carried
4. Corr. 13-14
Mandi Pearson
Deputy Clerk/Operations Clerk
Town of Petrolia
411 Greenfield St., Box 1270
Petrolia, ON NON 1R0 -
Resolution #221/14
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That Corr. 13-14 received from Mandi Pearson, Deputy Clerk/Operations Clerk
Town of Petrolia, seeking support of a resolution passed on April 7, 2014 with
respect to energy rate increases be received for information.
Carried
(VI) Committee Reports
1. Chief Administrative Officer Report CAO 02-14
Ice Storm (2013) Update
Council Decision
That Report CAO 02-14 of the Chief Administrative Officer be received.
2. Director, Corporate Services & City Solicitor, Report CLK 01-14
Revision to Records Management By-law 6835/08
Council Decision
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Ca,/ a Council Meeting Minutes
Tuesday, April 22, 2014
ISM ti 7:00 PM - Council Chambers
1. That Report CLK 01-14 of the City Clerk be received;
2. That the Draft By-law to amend By-law 6835/08 Records Management for the
City of Pickering, included as Attachment No. 1 to this Report, be approved; and
3. That the City Clerk forward the,approved by-law to the City's Auditors, Deloitte
and Touche LLP, for certification.
4. Director, Corporate Services & City Solicitor, Report CLK 03-14
Establishment of a Compliance Audit Committee under the
Municipal Elections Act, 1996, as amended
Council Decision
1. That a Compliance Audit Committee be established in accordance with the
provisions of the Municipal Elections Act, 1996, as amended;
2. That the Compliance Audit Committee be delegated full authority to exercise all
powers and functions related to compliance audit applications;
3. That the Compliance Audit Committee be comprised of three members with
credentials and expertise suitable to consider matters related to the election
campaign finance provision of the Municipal Elections Act, 1996;
4. That the terms of reference for the Compliance Audit Committee including the
remuneration for Committee members be adopted;
5. That the City Clerk recruit and recommend three qualified individuals for
appointment to the Committee;
6. That the draft by-law attached to Report CLK 03-14 be enacted; and
7. That the appropriate officials of the City of Pickering be given the authority to give
effect thereto.
6. Director, Culture & Recreation, Report CR 08-14
Advancing Access to Affordable Recreation in Durham Region and
City of Pickering Access to Recreation Policy
Council Decision
1. That Council receives the Advancing Access to Affordable Recreation in Durham
(AAARD) Report as information;
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Council Meeting Minutes
Tuesday, April 22, 2014
7:00 PM - Council Chambers
2. That Council approves the signing of the AAARD Charter;
3. That City of Pickering staff be authorized to pursue the avenues of advancing
affordable access to recreation to Pickering residents;
4. That Council approve the City of Pickering Access to Recreation Policy; and
5. That appropriate City of Pickering officials be authorized to take the necessary
action to give effect thereto.
7. Director, Corporate Services & City Solicitor, Report FIN 06-14
Statement of the Treasurer Respecting 2013 Remuneration and Expenses of
Members of Council and Council Appointees to Boards, Agencies and Committees
Council Decision
It is recommended that Report FIN 06-14 of the Director, Corporate Services & City
Solicitor regarding the Statement of the Treasurer respecting Remuneration and
Expenses of Members of Council and Council Appointees for the year 2013 be
received for information.
8. Director, Corporate Services & City Solicitor, Report FIN 08-14
Section 357/358 of the Municipal Act-Adjustment to Taxes
Council Decision
1. That Report FIN 08-14 of the Director, Corporate Services & City Solicitor be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the Municipal
Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
9. Director, Engineering & Public Works, Report ENG 08-14
Asphalt Resurfacing on Various City Streets and Parking Lots
-Tender No. T-7-2014
Council Decision
1. That Report ENG 08-14 of the Director, Engineering & Public Works regarding
the tender for Asphalt Resurfacing on Various City Streets and Parking Lots be
' received;
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VII gt2[ 7:00 PM - Council Chambers
2. That Tender No. T-7-2014 submitted by Furfari Paving Company Limited in the
amount of$669,286.75 (HST included) be accepted;
3. That the total gross project cost of$827,439.00 (HST included), including the
tender amount and other associated costs, and the total net project cost of
$745,134.00 (net of HST rebate) be approved;
4. That Council authorize the Division Head, Finance &Treasurer to finance the
project by transferring the total sum of$745,134.00 from Federal Gas Tax
Reserve Fund, Property Taxes, Third Party Contribution, Capital Works Reserve
Fund, Provincial Grant and the Rate Stabilization Fund, as provided for in the
2014 approved Capital Budget; and
5. Further that the appropriate officials of the City of Pickering be authorized to take
the necessary actions to give effect thereto.
10. Director, Engineering & Public Works, Report ENG 09-14
Artificial Turf Field and Site Improvements
-Beverley Morgan Park
-Tender No. T-5-2014
Council Decision
1. That Report ENG 09-14 of the Director, Engineering & Public Works regarding
Tender No. T-5-2014 for.Artificial Turf Field and Site Improvements in Beverley
Morgan Park be received;
2. That Tender No. T-5-1014 as submitted by Latitude 67 Ltd. in the total tendered
amount of$1,321,423.70 (HST included) be accepted;
3. That the total gross project cost of$1,593,031.00 (HST included), including the
tendered amount and other associated costs and the total net project cost of
$1,434,574.00 (net of HST rebate) be approved;
1. That Council authorizes the Division Head, Finance & Treasurer to finance the
project in the amount of$1,434,574.00, to be funded from other revenue York
Region (Southeast Collector Enhancements); and
2. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
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City op _ Council Meeting Minutes
' ''= Tuesday, April 22, 2014
7:00 PM - Council Chambers
11. Fire Chief, Report FIR 01-14
Hazardous Goods Transported by Rail in Pickering
Council Decision
1. That Report FIR 01-14 of the Chief Administrative Officer be received;
2. That Fire Services staff and the Community Emergency Management
Coordinator (CEMC) be directed to continue participation in training and
familiarization related to dangerous goods response and rail safety initiatives;
and
3. That Fire Services staff and the Community Emergency Management
Coordinator continue to meet with representatives from CN Rail, CP Rail and
Durham Emergency Management Office to explore training opportunities, ensure
preparedness and to foster a cooperative relationship that will benefit all parties;
and
4. That the appropriate officials be authorized to take the necessary actions to give
effect hereto.
Resolution #222/14
Moved by Councillor Pickles
Seconded by Councillor Dickerson
That Report 2014-04 of the Executive Committee meeting held on April 14, 2014, be
adopted, save and except Items 3 and 5.
Carried
3. Director, Corporate Services & City Solicitor, Report CLK 02-14
2014 Municipal Elections
Discussion ensued with the City Clerk providing clarification regarding the addition of
Rougemount Co-op as well as Viva and two Chartwell locations to the list of voting
locations. She explained the criteria required for retirement homes under the
Municipal Elections Act, and stated these would be re-visited to determine their
inclusion. She noted an update would be provided to Council in this regard. Inquiries
were also made with respect to on line voting in Pickering.
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Tuesday, April 22, 2014
7:00 PM - Council Chambers
Resolution #223/14
Moved by Councillor Pickles
Seconded by Councillor Dickerson
1. That the Report CLK 02-14 regarding the 2014 Municipal Elections be received;
2. That the draft by-laws (Attachments 1 and 2) to provide for reduced hours of
voting in institutions and retirement homes and advance voting days be enacted;
and
3. That the appropriate officials of the City of Pickering be given authority to take
any necessary action to give effect thereto.
Carried_
5. Director, Culture & Recreation, Report CR 04-14
Community Association Agreements
Facility Partnerships & Community Grant Policy
Resolution #224/14
Moved by Councillor Pickles
Seconded by Councillor Dickerson
1. That Report CR 04-14 regarding Community Association Agreements be
received;
2. That Council authorize staff to prepare a written facility agreement with each of
Brougham Recreation Association (Brougham Hall), Greenwood Recreation
Association (Greenwood Community Centre), Mt. Zion Community Centre
Association (Mt. Zion Community Centre) and Whitevale & District Residents'
Association (Whitevale Community Centre) enabling each association to operate
City-owned facilities; with each such agreement to be brought back to Council for
consideration and approval.
3. That Council authorize staff to continue to operate under the terms and
conditions of the existing written facility agreements with Canadian Progress Club
Durham South (Front Street Centre) and Claremont Lions Club (Claremont
Community Centre).
4. That Council authorize staff to prepare written facility agreements with 856 Air
Cadets (East Shore Community Centre), Claremont Seniors Club (Claremont
Community Centre), Pickering Lawn Bowling Club (East Shore Community
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1111M IRE 7:00 PM - Council Chambers
Centre), South Pickering Seniors Club (East Shore Community Centre), Rouge
Hill Seniors Club (Petticoat Creek Community Centre), Rebekah Lodge (Petticoat
Creek Community Centre), The Youth Centre (Petticoat Creek Community
Centre) regarding exclusive and/or regular use of City owned and operated
facilities; with each such agreement to be brought back to Council for
consideration and approval.
5. a) that Council authorize staff to waive the rental fees otherwise chargeable to
Pickering East Shore Community Centre (PESCA) for its monthly meetings
and Annual General Meeting in a meeting room at the East Shore Community
Centre;
b) that Council authorize staff to waive the rental fees otherwise chargeable to
the West Shore Community Association for its monthly meetings and Annual
General Meeting in a meeting room at the West Shore Community or
subsequent city facility based on availability.
6. That Council authorize staff to negotiate the terms of a new licence agreement
with the Gingerbread Cooperative Nursery School for regular use of the West
Shore Community Centre; such agreement to be brought back to Council for
consideration and approval.
7. That Council authorize staff to terminate the verbal facility agreement with the
Toronto and Region Conservation Authority and their use of East Shore
Community Centre.
8. That Council authorize staff to revise the existing City of Pickering Community
Grant Policy that requires qualified community associations to submit a request
for financial support of community events, programs and initiatives, and to
present a revised Grant Policy for Council consideration.
9. That Council authorize staff to prepare a written lease agreement with each of
Amberlea Tennis Club, Dunmoore Tennis Club, Glendale Tennis Club,
Greenwood Tennis Club, Maple Ridge Tennis Club, Rosebank Tennis Club and
Sandy Beach Tennis Club; such lease agreements to be brought back to Council
for consideration and approval.
10. That Council authorize staff to enter into a new written lease agreement with
Pickering Italian Social Club for exclusive use of Centennial Park Building and
Bocce Courts; such lease agreement to be brought back to Council for
consideration and approval.
11. That the appropriate City of Pickering officials be authorized to take the
necessary action to give effect thereto.
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1i � 7:00 PM - Council Chambers
Carried on a Recorded
Vote as Follows;
Yes No.
Councillor Ashe Councillor Dickerson
Councillor McLean Councillor Pickles
Councillor O'Connell
Councillor Rodrigues -
Mayor Ryan
(VII) New and Unfinished Business
1. Public Meeting
Notice of Intention to Pass By-laws to Submit Questions
to the Electors for the 2014 Municipal Election
A public meeting was held for the purpose of informing the public with respect to
placing a question on the 2014 Municipal Election ballot. The City Clerk appeared
before Council to outline the process and confirm that provisions of the Municipal
Elections Act, 1996, had been complied with.
Mayor Ryan asked if any members of the public wished to speak'for or against the
question.
Andrew Larter, 1006 Mountcastle Crescent, Pickering, appeared before Council in
support of having a question on the ballot for the casino, noting the need for the
community to express their views, stating this would have a fundamental effect on
the community.
Len Hummell appeared before Council, stating he attends the Pentecostal Church
located at 1920 Bayly Street. He noted that he felt the community had not had
ample opportunity to adequately discuss the issue. He noted his support of a •
• question on the ballot to allow the public the opportunity to voice their views with
respect to a casino. He felt any decision with respect to a zoning amendment
application should not be made until after the 2014 election and the results of the
vote on the question had been determined.
William McKechnie appeared before Council seeking clarification on the
percentage of voting public required in order for the results to be binding.
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Jonathan Kulathungam, 93 Twyn Rivers Drive, Pickering, appeared before Council
in support of having the question placed on the ballot, stating the importance of
obtaining substantial public input. He stated the question as it currently reads
' leads to some confusion. He also questioned the notification procedures.
A discussion period ensued with respect to the notification procedures, with it being
noted that the Province does not stipulate exactly what sufficient public
consultation is. The City Clerk provided clarification on the procedures.
Resolution #225/14
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the rules of procedure be suspended in order to bring forward By-law 7342/14
to be dealt with as the next item of business.
Carried on 2/3 Majority Vote
Resolution # 226/14
Moved by Councillor McLean
Seconded by Councillor O'Connell
7342/14 Being a by-law to submit a question to the electors of the City of
Pickering (Gaming Facility).
Carried Unanimously on
a Recorded Vote
(VIII) Notice of Motions
b) Roads
Resolution #227/14
Moved by Councillor Pickles
Seconded by Councillor Ashe
Whereas there are 166 km of roads in Pickering, north of Taunton Road.
Whereas of these roads, 63 centreline km are hard surfaced and 103 centreline km
are loose surfaced.
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7:00 PM - Council Chambers
Whereas the maintenance of-loose surface roads requires different road maintenance
equipment, materials and strategies than hard surface roads, such as regular grading,
application of materials such as gravel and dust suppressant. This results in a greater
operating cost for loose surface roads. The City of Pickering's 2012 annual
performance measures tracking indicates that these comparable operating costs are
$2,958.68/centreline km for hard surface roads and $13,983.52/centreline km for loose
surface roads, excluding winter control. Operating costs for loose surface roads are
approximately 4.5 times as much as hard surface roads.
Whereas a number of these roads are heavily travelled and the loose surface roads
are subject to greater deterioration due to rutting and weather conditions, particularly
freeze and thaw,. leading to poor driving conditions.
Whereas in order to address the need to hard surface these roads Council and staff
need to develop a-plan, including prioritization of roads for hard surfacing, a timeframe,
and an annual budget allocation to implement the plan.
Now Therefore the City of Pickering staff develop a proposed plan to hard surface or
re-surface roads north of Taunton Road including hamlets.
Now Therefore that the plan provide an estimate of the total capital cost and
recommended forecast to accomplish this plan over the five year period 2015 to 2019,
estimate the annual cost savings for road maintenance upon completion of this plan,
Now Therefore staff to explore any eligible federal or provincial funding programs that
may be available to assist in funding the hard surfacing of the selected roads, and that
staff report back to Council with the plan including opportunities for public input no
later than the January, 2015.
Carried
c) Skating
Discussion took place regarding the possibility of utilizing the artificial skating rink from
Millennium Square elsewhere for use on a year round basis. It was suggested this
could be set up in Claremont in order to determine usage. Questions were raised with
respect to costs associated with setting up rinks in urban areas.
Resolution #228/14
Moved by Councillor Pickles
Seconded by Councillor Ashe
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17
Cry c1 Council Meeting Minutes
Tuesday, April 22, 2014
110140MC 7:00 PM - Council Chambers
Whereas many Pickering residents enjoy public skating and other ice sports and have
over many years indicated an interest in an outdoor skating rink.
Whereas the City of Pickering currently has an outdoor asphalt surface surrounded by
puck boards in Claremont Park that is used year round and is flooded to create a
skating rink in winter months.
Whereas the Claremont rink does not have a refrigeration system, or direct access to
water for flooding. which, along with fluctuating temperatures make it difficult to
maintain an ice surface that is usable by skaters through the winter months.
Whereas the residents of Claremont have indicated they would like to establish a
season long outdoor skating rink for use by all Pickering residents.
Whereas the Claremont District Community Association is interested in working in
partnership with the City of Pickering to develop a project proposal, to build an outdoor
skating rink in Claremont Park, and consider a funding arrangement including possible
sponsorships.
Now Therefore City staff work with the the Claremont District Community Association
on:
• Developing a masterplan for the Claremont Park including consideration of an
outdoor skating rink, and developing a community consultation process for the
masterplan.
• Developing a project proposal for an outdoor skating rink including exploring the
feasibility of a refrigeration system and direct water access or a synthetic ice surface
and other improvements/features that are appropriate to support the plan.
• Develop an estimated budget and timeframe for implementation of the masterplan
including an outdoor rink, and
• Consider options for funding, including potential sponsorships and other funding
sources such as federal and provincial infrastructure programs.
Now Therefore staff report back to Council in January 2015 on progress of discussions
with the Claremont District Community Association regarding the park masterplan and
the outdoor skating rink proposal.
Carried
18
18
•
Cit 00 Council Meeting Minutes
Tuesday, April 22, 2014
1-11111-X 7:00 PM - Council Chambers
(IX) By-laws
7345/14 Being a by-law to establish Blocks 32, 33 and 34, Plan M-1220, as
public highway.
7346/14 Being a by-law to designate the lands legally described as South
Part,of Lot 16, Concession 4, (the 'Walter Percy Property")and
municipally. known as 2865 Sideline 16, City of Pickering, as being
of cultural heritage value or interest.
7347/14 Being a by-law to establish retention periods for records of the
Corporation of the City of Pickering.
7348/14 Being a by-law to provide for early voting and reduced hours of
voting in institutions and retirement homes on advance voting
days.
7349/14 Being a by-law to provide for advance votes to be held prior to the
2014 Voting Day.
7350/14 Being a by-law to establish a Compliance Audit Committee for
each Term of Council.
7351/14 Being a by-law to establish that part of Lots 111 and 112, Plan
350, designated as Part 5, 40R-28293 and that part of Block 27,
Plan 40M-2570, designated as Part 6, 40R-28293, as public
highway.
7352/14 Being a by-law to amend Restricted Area (Zoning) By-law 3036;
as amended by By-law 1680/83, 1727/83, 2006/85, 5235/98 and
7061/10 to implement the Official Plan of the City of Pickering,
Region of Durham, being Part of Lot 23, Concession 1, in the City
of Pickering (A 7/11)
7353/14 • Being a by-law to establish that part of Lot 161, Plan 816,
designated as Part 1, Plan 40R-13509, as public highway.
Resolution #229/14
Moved by Councillor O'Connell
Seconded by Councillor Pickles
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C�c o0 = Council Meeting Minutes
;=; Tuesday, April 22, 2014
_ i -WNW_ 7:00 PM - Council Chambers
That By-law Nos.73421/14 and 7345/15 to 7352/14be approved.
Carried
(X) Confidential Matters
In accordance with Procedural By-law 7212/12 and the provisions of the Municipal Act,
an In Camera meeting of Council was held prior to the regularly scheduled meeting.
That Council move In Camera in that the matters to be discussed relate to personal
matters about an identifiable individual.
Carried
1. Appointments to Advisory Boards and Committees
Information on the applications were reviewed In Camera in accordance with the
Municipal Freedom of Information and Protection of Privacy Act and the personal
information was used solely for the purpose of assessing the applicant's
qualifications for appointments to the City's Advisory Committees.
Resolution #230/14
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That Daniel Hughes be appointed to the Accessibility Advisory Committee for a
term ending November 30, 2014;
That Jennifer Dempsey be appointed to the Heritage Pickering Advisory
Committee fora term ending November 30, 2014; and
That David Coffin be appointed to the Pickering Museum Village Advisory
Committee for a term ending November 30, 2014. .
Carried
(XI) Other Business •
1) Councillor McLean requested staff look into the recent sirens that went off at the
Cherrywood transformer site recently to confirm this was just a test, and also what the
notification procedures were. He questioned whether Hydro One is subject to the
same P rotocol as OPG with respect to notification procedures to inform residents of
testing.
20
20
•
o2 Council Meeting Minutes
Tuesday, April 22, 2014
7:00 PM - Council Chambers
(XII) Confirmation By-law
By-law Number#7354/14 •
Councillor McLean, seconded by Councillor Pickles moved for leave to introduce a By-
law of the City of Pickering to confirm those proceeding April 22, 2014.
(XIII) Adjournment
Moved by Councillor McLean
Seconded by Councillor Rodrigues
That the meeting be adjourned at 10:00 pm.
Carried
Dated this 22nd day of April, 2014.
Mayor Ryan
Debbie Shields
City Clerk
•
21
21
City 4 A, Planning & Development
Committee Meeting Minutes
NIX Monday, May 5, 2014
7:00 pm —Council Chambers
Chair: Councillor Ashe
Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor
T. Melymuk - Director, City Development
C. Rose - Chief Planner
N. Surti - Manager, Development Review & Urban Design
C. Celebre - Senior Planner— Development Review & Heritage
L. Harker - (Acting) City Clerk
(I) Disclosure of Interest
No disclosures of interest were noted.
(II) Part `A' Information Reports
Nilesh Surti, Manager, Development Review & Urban Design, gave an outline of the
requirements for a Statutory Meeting under the Planning Act. He outlined the
notification process procedures and also noted that if a person or public body does
not make oral or written submissions to the City before the by-law is passed, that
person or public body are not entitled to appeal the decision of City Council to the
Ontario Municipal Board, and may not be entitled to be added as a party to the
hearing unless, in the opinion of the Board, there are reasonable grounds to do so.
1. Information Report No. 06-14
Draft Plan of Subdivision SP-2014-02
Draft Plan of Condominium CP-2014-02
(Related Files: Draft Plan of Subdivision SP-2013-03
and Zoning By-law Amendment A 6/13)
E. Ovide Holdings (Altona) Inc.
1973 and 1981 Altona Road
1
22
City oin 4 Planning & Development
A . _ z.� '_ Committee Meeting Minutes
(. i Lli [ Monday, May 5, 2014
7:00 pm — Council Chambers
• Chair: Councillor Ashe
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above-noted application.
Cristina Celebre, Senior Planner— Development Review & Heritage, provided an
overview of the applications. C. Celebre advised the Committee that this application
was already before the Committee in December 2013, and that the developer is now
prepared to develop the lands concurrently with the adjoining parcels. The plan is to
create a single development block compatible with surrounding land uses.
Comments received to date included concerns over the locations of sidewalks and
the potential construction impacts.
Matthew Cory, Malone Given Parsons Ltd., appeared on behalf of the applicant, in
support of the application and was available for questions.
Discussion ensued with Council identifying the preservation of mature trees, the
walkability of the community and the addition of sidewalks as issues to be addressed
in this application.
No members of the public appeared in support of or in opposition to the application.
(III) Part `B' Planning & Development Reports
1. Director, City Development, Report PLN 09-14
Draft Plan of Subdivision SP-2013-02
Zoning By-law Amendment Application A 5/13
2364722 Ontario Inc.
Part of Lot 26, Concession 1 (1915 Fairport Road)
•
Monika Bryce, 943 Gablehurst, appeared before the Committee to express her
concerns regarding construction and safety issues pertaining to the site. Ms. Bryce
requested that construction be completed in a timely manner.
Andrew Ferancik, Walker, Nott, Dragicevic Associates Limited Planning, appeared
on behalf of the applicant in support of the application. Mr. Ferancik confirmed that all
homes will be built concurrently so as to limit the duration of construction.
Bruno Spinosa, Owner, appeared before the Committee in support of the application.
Bruno advised the Committee that once the proposed lands are zoned appropriately,
they will be joined with the existing lands and developed concurrently.
A question and answer period ensued with members of Council seeking clarification
of the construction schedule, the possibility of moving windows within the homes and
confirmation that the building of all homes will occur simultaneously.
2
23
Carl o0 Planning & Development
_�� Committee Meeting Minutes
�[ 1i[ Monday, May 5, 2014
7:00 pm — Council Chambers
Chair: Councillor Ashe
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor McLean
1. That Draft Plan of Subdivision Application SP-2013-02, submitted by
2364722 Ontario Inc., on lands being Part of Lot 26, Concession 1, to establish
a residential plan of subdivision for 14 lots, 6 blocks to be combined with
adjacent lands for future lots, a block for Fairport Road widening and the
extension of Gablehurst Crescent, as shown on Attachment#2 to Report PLN
09-14, and the implementing conditions of approval, as set out in Appendix I, be
endorsed; and
2. Further, that Zoning By-law Amendment Application A 5/13, submitted by
2364722 Ontario Inc., to implement the Draft Plan of Subdivision SP-2013-02
be endorsed with the provisions contained in Appendix II to Report PLN 09-14,
and that staff be authorized to finalize and forward the implementing Zoning By-
law Amendment to Council for enactment.
Carried
Councillor McLean left the meeting.
(VI) Other Business
1. Councillor Pickles provided notice that he would be bringing forward a Notice of
Motion respecting the naming of City facilities.
2. Councillor Rodrigues requested that staff ensure Whitevale is cleaned up from
the ice storm.
(V) Adjournment
The meeting adjourned at 7:40 pm.
3
24
city o 1 Executive Committee
Meeting Minutes
N� ����
Monday, May 12, 2014
7:00 pm - Council Chambers
Chair: Councillor Dickerson
Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
•
Also Present:
T. Prevedel - Chief Administrative Officer
P. Bigioni - Director, Corporate Services & City Solicitor
M. Carpino - Director, Culture & Recreation
R. Holborn - Director, Engineering & Public Works
•
J. Hagg - Fire Chief
S. Karwowski - Division Head, Finance & Treasurer
M. Gadzovski - Division Head, Water Resources & Development Services
D. Shields - City Clerk
D. Selsky - Manager, Capital Projects & Infrastructure
A. Mostert - Senior Coordinator, Landscape & Park Development
L. Harker - (Acting) Supervisor, Legislative Services
(I) Disclosure of Interest
No disclosures of interest were noted.
The Chair recognized the Director, Corporate Services & City Solicitor regarding Report
ENG 06-14. The Director, Corporate Services & City Solicitor advised the Committee that
Report ENG 06-14 was being withdrawn at this time.
(II) Delegations
1. Tomislav Hrkac and Grant Robinson
The Regional Municipality of York
Tomislav Hrkac, York Region, appeared before the Committee to provide a
construction update of the Southeast Collector Trunk Sewer Project. Mr. Hrkac
advised the Committee that the tunnel progress and the excavation of all shafts has
1
25
o0 Executive Committee
,= ail iii-'`— Meeting Minutes
Monday, May 12, 2014
7:00 pm - Council Chambers
Chair: Councillor Dickerson
been completed, with the exception of Shaft 13C. Restoration of the sites is
underway and the forecasted start of sewer operation is December 2014.
Moved by Councillor Rodrigues
Seconded by Mayor Ryan
That the rules of procedure be suspended in order to extend the 10 minute'
delegation time.
Carried
Grant Robinson, York Region, appeared before the Committee to provide an
overview of the Complaint Management System. Mr. Robinson provided statistics of
complaints received, and advised the Committee that the System worked well for
receiving and tracking complaints.
A question and answer period ensued with the Committee seeking clarification with
respect to efforts made to reduce noise and vibrations. The Committee questioned
how odour would be controlled and confirmed that the disruption to residents during
the remainder of construction would be minimal.
2. Rob Amos
Aquafor Beech Limited
Rob Amos, Aquafor Beech Limited, appeared before the Committee to provide an
overview of the Amberlea Creek Erosion Control Project. Mr. Amos outlined all of the
current risks to public safety and the environment, including slope erosion, channel
degradation, deteriorated infrastructure and noted the urgency of the project. The
proposed construction date is Winter 2014/2015.
A question and answer period ensued.
Moved by Councillor O'Connell
Seconded by. Mayor Ryan
That the rules of procedure be suspended in order to bring forward Report ENG 11-
14 to be considered first.
Carried
4. Director, Engineering & Public Works, Report ENG 11-14
Amberlea Creek Erosion Control Project
-Single Source of Construction and Restoration Works
Recommendation
2
26
00 = Executive Committee
Ian
- `� Meeting Minutes
iE WHIM Of Monday, May 12, 2014
7:00 pm - Council Chambers
Chair: Councillor Dickerson
Moved by Councillor Ashe
Seconded by Councillor O'Connell
1. That Report ENG 11-14 of the Director, Engineering & Public Works regarding
the construction of the Amberlea Creek Erosion Control Project be received;
2. That Council approve the hiring of Toronto and Region Conservation Authority
(TRCA) as a single source in accordance with the City's Purchasing Policy
09.03 and 09.09;
3. That the quotation as submitted by the Toronto and Region Conservation
Authority(TRCA) for the construction and restoration of the Amberlea Creek
•
Erosion Control Project in the total amount of$1,946,642.58 (HST included) be
accepted;
4. That the total gross project cost of$2,335,971.00 (HST included) including the
quoted amount and other associated costs and the total net project cost of
$2,103,614.00 (net of HST rebate) for the construction of the Amberlea Creek
Erosion Control Project be accepted;
5. That Council authorize the Division Head, Finance & Treasurer to finance the
total net project cost of$2,1 03,614.00 as follows:
a) That the debt-financing approved in the 2010 Capital Budget for this project
be revised to an internal loan for the sum of$1,678,000.00 over a period not
to exceed ten years;
b) That the sum of$270,074.00 be funded from the Development Charges
Reserve Fund-Stormwater;
c) That the sum of$154,812.00 be funded by a contribution from the Regional
Municipality of Durham;
d) That the sum of$728.00 to be funded from property taxes;
e) That the annual repayment charges in the approximate amount of
$200,000.00 be included in the annual Current Budget for,the City of
Pickering commencing in 2015 and continuing thereafter until the internal
loan financing is repaid;
6. That a copy of this report be forwarded to the Regional Municipality of Durham;
• and
3
27
Cali 44 _r Executive Committee
Meeting Minutes
rietaiiffiff Monday, May 12, 2014
7:00 pm - Council Chambers
Chair: Councillor Dickerson
7. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
Carried Unanimously
(II) Delegations (cont.,)
The Chair noted that Matthew Richardson a delegation registered for tonight's meeting
was unable to attend but, requested that it be noted that he was in support of the
Skateboard Facility.
4. Mary Lloyd
Re: Report ENG 12-14
Mary Lloyd, 1384 Old Forest Road, appeared before the Committee in opposition to
the proposed Skateboard Facility. Ms. Lloyd expressed concern with the nearby gas
station, suggesting that it would encourage teens to stay out after hours at the skate
park as they could access the gas station for food and washrooms. Ms. Lloyd
suggested that an indoor skate park-would be better and it could also provide
revenue to the City.
5. Justin Yeung
Re: Report ENG 12-14
Justin Yeung, President, Pac4 Teens, appeared before the Committee in support of
the proposed Skateboard Facility. Mr. Yeung expressed Pac4 Teens support for this
project, as it would provide a positive outlet for teens.
6. Katherine Kisielowski
Re: Report ENG 12-14
Katherine Kisielowski, 1405 Old Forest Road, appeared before the Committee in
opposition to the proposed Skateboard Facility. Ms. Kisielowski noted the lack of
greenspace in the location and that the Skateboard Facility might encourage loitering,
partying and littering. She also expressed concern aboutthe safety of children in the
area and the increased noise. Ms. Kisielowski suggested that Steeple Hill Park or
Amberlea Park might be more appropriate for a skate park and suggested the City
investigate those locations.
7. Norm Miller
Re: Report ENG 12-14
• 4 •
28
Call 00 A Executive Committee
— ` — -y Meeting Minutes
Monday, May 12, 2014
7:00 pm - Council Chambers
Chair: Councillor Dickerson
Norm Miller, 1448 Old Forest Road, appeared before the Committee in opposition to
the proposed Skateboard Facility. Mr. Miller noted that the proposed budget seemed
rather large and that it was a waste of taxpayers dollars.
8. Sergio Bendana
Re: Report ENG 12-14
J
Sergio Bendana, 11 Kennedy Street, Whitby, appeared before the Committee in
support of the proposed Skateboard Facility. Mr. Bendana summarized the benefits
of a Skateboard Facility, including encouraging more physical activity, keeping teens
out of trouble and the reduction of teens skating on the streets. He also noted that the
current skate park is deficient and not in a very safe area. He stated that most
skateboarders choose to go to other municipalities rather than skate at the Pickering
location. Mr. Bendana also stated that he believed $200,000 was not sufficient
funding for a decent skate park.
A question and answer period ensued.
9. Jim Dike
Re: Report CAO 03-14
Jim Dike, AFBA President, appeared before the Committee in support of Report CAO
03-14. Mr. Dike noted the baseline studies being conducted and provided an
overview of the proposed Management Plan for controlling the Eurasian Water-Milfoil
aquatic weed in Frenchman's Bay.
(III) Matters for Consideration
1. Chief Administrative Officer Report, CAO 03-14
Eurasian Water-Milfoil Weed — Frenchman's Bay
A question and answer period ensued. Discussion ensued with respect to the overall
management plan and concerns were noted that clarification needed to be provided
regarding the grant in the amount of$21,875. from the City of Pickering and that it
was to be used for the purchase of weevils only.
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Rodrigues
1. That Report CAO 03-14 of the Chief Administrative Officer regarding Eurasian
Water-Milfoil Weed — Frenchman's Bay be received;
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29
°0 Executive Committee
Meeting Minutes
110L..-11.117.110L..-11.117.11� ��1�1 Monday, May 12, 2014
7:00 pm - Council Chambers
Chair: Councillor Dickerson
2. That staff be directed to provide Allies of the Frenchman's Bay Association with
funding for Eurasian Water-Milfoil Weed control in the form,of a grant to a
maximum of$21,875; and
3. That staff report back to Council annually regarding the status of the milfoil
weed presence in Frenchman's Bay. '
Referred Later in the Meeting
[Refer to following motion]
Moved by Councillor O'Connell
Seconded by Councillor Rodrigues
That Report CAO 03-14 be referred back to staff to clarify that the $21,875 is being
allocated for the purchase of milfoil weevils to control the weed.
Carried on a Recorded
Vote as Follows:
Yes No
Councillor O'Connell Councillor Pickles
Councillor Rodrigues Councillor Ashe
Councillor McLean Councillor Dickerson
Mayor Ryan
2. Director, Culture & Recreation, Report CR 01-14
Fire Alarm Panel Upgrade for Pickering Civic Complex
No. RFP-3-2014
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Rodrigues
1. That Report CR 01-14 of the Director, Culture & Recreation regarding the Fire
Alarm Panel Upgrade for Pickering Civic Complex be received;
2. That proposal No. RFP-3-14 submitted by Vickery Electric Contracting Ltd. in
the amount of$125,769.00 (HST included) be accepted;
3. That the total gross project cost of$188,484.00 (HST included), including the
amount of the proposal and other associated costs, and the total net project
cost of$169,736.00 (net of HST rebate), be approved;
6
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City 00 = Executive Committee
Meeting Minutes
�re ll RI [ Monday, May 12, 2014
7:00 pm - Council Chambers
Chair: Councillor Dickerson
4. That Council authorize the Division Head, Finance &Treasurer to finance the
projects as follows:
a) the um of$169,000.00, as provided for in the 2013 Civic Complex Capital
Budget be financed by the issue of debentures by the Regional Municipality
of Durham over a period not to exceed five years;
b) the balance amount of$736.00 to be funded from property taxes;
c) the annual repayment charges in the amount of approximately $38,000.00 be
included in the annual Current Budget for the City of Pickering commencing
2015, or such subsequent year in which the debentures are issued, and
continuing thereafter until the debenture financing is repaid, and any
financing cost to be paid out of the Current Budget;
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
Carried
3. Director, Engineering & Public Works, Report ENG 10-14
Whitevale Bridge Replacement
-Tender No. T-8-2014
A question and answer period ensued.
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Rodrigues
1. That Report ENG 10-14 of the Director, Engineering & Public Works regarding
the Whitevale Bridge Replacement be received;
2. That Tender No. T-8-2014 as submitted by Esposito Bros. Construction Ltd. in
the total tendered amount of $2,049,712.40 (HST included) be accepted;
3. - That the total gross project cost of$3,003,315.00 (HST included), including the
tendered amount and other associated costs, and the total net project cost of
$2,704,578.00 (net of HST rebate) be approved;
7
31
Carl n0 Executive Committee
--
I Meeti n Minutes
ccmartc Monday, May 12, 2014
7:00 pm -Council Chambers
Chair: Councillor Dickerson
4. That Council authorize the Division Head, Finance & Treasurer to finance the
net project cost in the amount of$2,704,578.00 as follows:
a) The sum of $1,400,000.00 be financed by the issuance of debentures by The
Regional Municipality of Durham over a period not to exceed twenty years;
b) The sum of$1,100,000.00 to be funded from the Federal Gas Tax Reserve
Fund as provided for in the 2012 and 2014 Roads Capital Budgets and that
$104,578.00 surplus Federal Gas Tax Reserve Fund"from the 2014 asphalt
resurfacing tender project (T-7-2014) be re-allocated as additional funds to
this project;
c) That the sum of$100,000.00 to be funded from the Rate Stabilization
Reserve as provided for in the 2014 Roads Capital Budget;
d) The annual repayment charges in the amount of approximately $106,000.00
be included in the annual Current Budget commencing in 2015 or such
subsequent year in which the debentures are issued and continuing
thereafter until the debenture financing is repaid;
4. That the draft by-law attached to this report be enacted; and
6. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
Carried Unanimously on a
Recorded Vote
5. Director, Engineering & Public Works, Report ENG 12-14
Proposed Skateboard Facility at Petticoat Creek Community Centre
Recommendation
Moved by Councillor Pickles
• Seconded by Councillor Rodrigues
1. That Report ENG 12-14 of the Director, Engineering & Public Works regarding
the proposed Skateboard Facility at Petticoat Creek Community Centre be
received;
2. That Council approve East Woodlands Park, located adjacent to the Petticoat
Creek Community Centre as the location for the new skateboard facility; and
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Qtq 4 = Executive Committee
r Meeting Minutes
Monday, May 12, 2014
7:00 pm - Council Chambers
Chair: Councillor Dickerson
3. The staff be directed to proceed with the design and tender of a skateboard
facility at this location.
Referred Later in the Meeting
[Refer to following motion]
Moved by Mayor Ryan
Seconded by Councillor McLean
That Report ENG 12-14 be referred back to staff to review park design, facility design
and site locations.
Carried on a Recorded
Vote as Follows:
Yes • No
Councillor Dickerson Councillor Ashe
Councillor McLean
Councillor O'Connell
Councillor Pickles
Councillor Rodrigues
Mayor Ryan
6. Director, Corporate Services & City Solicitor, Report FIN 07-14
Commodity Price Hedging Agreements Report
• Recommendation
Moved by Councillor Pickles
Seconded by Councillor Rodrigues
That Report FIN 07-14 from the Director, Corporate Services & City Solicitor
regarding commodity price hedging agreements be received for information.
Carried
7. Director, Corporate Services & City Solicitor, Report FIN 09-14
Cash Position Report as at December 31, 2013
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Rodrigues
9
33
Ca ^ Executive Committee
giw r: '-' Meeting Minutes
reM er Monday, May 1Z 2014
7:00 pm - Council Chambers
Chair: Councillor Dickerson
That Report FIN 09-14 from the Division Head, Finance & Treasurer be received for
information.
Carried
8. Director, Corporate Services & City Solicitor, Report FIN 10-14
Development Charges Reserve Fund — Statement of the
Treasurer for the Year Ended December 31, 2013
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Rodrigues
That Report FIN 10-14 of the Director, Corporate Services & City Solicitor respecting
the Development Charges Reserve Fund be received for information
Carried
9. Director, Corporate Services & City Solicitor, Report FIN 11-14
2014 Tax Rates and Final Tax Due Dates for All Realty Tax Classes
Except for Commercial, Industrial & Multi-Residential Realty Classes
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Rodrigues
1. That Report FIN 11-14 of the Director, Corporate Services & City Solicitor
regarding the 2014 tax rates be received;
2. That the 2014 tax rates for the City of Pickering be approved as contained in
Schedule A of the By-law attached hereto;
3. That the tax levy due dates for the Final Billing be June 26, 2014 and
September 26, 2014 excluding the industrial, multi-residential and commercial
realty tax classes;
4. That for the year 2014, the City shall levy upon designated Universities and
Colleges an annual tax at the prescribed amount for each full-time student
10
34
<'ifq oo A Executive Committee
car--;
Meeting Minutes
IONAFTIRMIE Monday, May 12, 2014
7:00 pm - Council Chambers
Chair: Councillor Dickerson
enrolled in the university or college, as determined by the Minister of Training,
Colleges and Universities, payable on or after July 1St ;
5. That the attached By-law be approved;
6. That the Division Head, Finance &Treasurer be authorized to make any
changes or undertake any actions necessary to comply with Provincial
regulations including altering due dates or final tax rates to ensure that the
property tax billing process is completed; and,
7. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto
Carried
Councillor Ashe left the meeting.
(IV) Other Business
1. Councillor McLean requested that staff advise Council what the City's advertising
budget is for the "Retail News" newspaper. -
2. Councillor Rodrigues requested that staff look into the costs for acquiring an
electronic sign board for displaying the speed of motorists.
3. Councillor Rodrigues requested that staff look into additional signage for the
Pickering Museum Village. Councillor O'Connell suggested staff look into
additional signage on the•401.
(V) Adjournment
The meeting adjourned at 9:30 pm.
11
35
Cat/ a0
- _der
PICKERING
May 20, 2014
Delegations
1. Kyle Fitzgerald
Re: Durham Youth Council
2. Eileen Higdon
Re: Veridian Governance
3. Kim Wheatley & Bill Littlefair
Re: Aboriginal Day in Esplanade Park
[Refer to Corr. 14-141
• 36
City 00
•
May 20, 2014
PICKERING
Correspondence Pages
1. Corr. 14-14 Council Direction Required
Bill Littlefair 38-44
Oshawa Community Centre
115 Grassmere Avenue
Oshawa, ON L1 H 3X7
Correspondence received from Bill Littflefair seeking Council approval for
hosting the annual Aboriginal Celebration Day in Esplanade Park on Saturday,
June 14, 2014.
2. Corr. 15-14 Council Direction Required
Roger Anderson 45-46
Chair, Durham Regional Police Services Board
Correspondence received from Roger Anderson, Chair, Durham Regional Police
Services Board seeking support for a resolution passed by the Durham Regional
Police Services Board regarding the Marihuana for Medical Purposes
Regulations.
3. Corr. 16-14 Receive for Information
Arnold Mostert 47-48
Sr. Coordinator, Landscape & Park Development
Waterfront Coordinating Committee
Correspondence received from Arnold Mostert, Sr. Coordinator, Landscape &
Park Development, submitting the 2013 annual report and 2014 work plan on
behalf of the Waterfront Coordinating Committee.
37
Shields, Debbie 0-Ht l
From: Bill Littlefair[blittlefair @ochc.ca]
Sent: May-07-14 8:26 PM
To: Shields, Debbie
Subject: Request for distribution of attached correspondence item for May 20th council meeting
Attachments: Aboriginal Celebration Day_June 14_I4_v.2.docx
To the City Clerk,
I am requesting that the attached package be distributed as correspondence for the May 20th agenda and that Bill
- Littlefair and Kim Wheatley be added to the agenda to have the opportunity to speak to the information provided.
Please confirm with a reply email.
Regards,
Bill Littlefair oTOTO:
coOpy PY To::
,„0 1,
Oshawa
I CORR.
4... ` Contntunnty TAKE APR.A TION
f O
Health Centre �:���
Toyed
Oshawa Community Health Centre
115 Grassmere Ave.
Oshawa L1H 3X7 •
T 905-723-0036 x279
F 905-432-3902
E blittlefair@ochc.ca
W www.ochc.ca
Visit our new website: Aboriginal Initiatives Durham
"Your Wellness,Our Mission"
Note:The information contained in this email is intended for the named individual or organization only and may be confidential,
privileged or exempt from disclosure under applicable law. If you are not the intended recipient,or if you are the person responsible
for delivering emails to the intended recipients,you are hereby notified that wrongful use or distribution of the information is
STRICTLY PROHIBITED. If you have received the email in error, please contact the sender immediately and return this item to us.
•
1
38
REVISED
Aboriginal Celebration Day - June 14, 2014
Please accept this submission as a request to host the annual Aboriginal
Celebration Day in Esplanade Park during the afternoon of Saturday, June 14,
2014.
History of the Event
Aboriginal Celebration Day has been a community-driven initiative, initially •
funded entirely by community members. The annual event began as a small
gathering in a backyard venue in the Village of Pickering to celebrate Aboriginal
cultures and recognize June as National Aboriginal History Month and June 21 as
National Aboriginal Day. The celebration has grown in popularity and last year
moved to a field adjacent to Pickering High School. This year marks the fifth year
that Aboriginal Celebration Day has been held. The gatherings have included
activities for children and youth, light food and refreshments, and more recently
vendors. Politicians at all levels of government have been invited to the openings.
With the growth of Aboriginal Celebration Day over the years, the cost of running
such an event that is free to the public, has grown as well. The Durham Region
Aboriginal Advisory Circle has been invited to support Aboriginal Celebration Day
as part of the Durham Region Aboriginal Peoples Gathering Series that has offered
community gatherings (e.g., Big Drum Socials) over the past three years.
The day may come very soon when there will be a Powwow hosted outside of a
First Nation community to help the urban Aboriginal communities embrace their
cultures through cultural activities.
Who is the Urban Aboriginal Population?
The most recent Statistics Canada which included Aboriginal ancestry was 2006.
This information is no longer collected. However the trend has been clear for
Durham Region. The population of Aboriginal Peoples in the region has seen a
rapid increase over the past 15 years. Estimates for the number of people with
Aboriginal identity currently range about 10,000. "Within the GTA, Durham had
the highest percentage of population identifying with at least one Aboriginal
group, whereas York had the least at 0.4%. " (Page 2-7, Durham Region Profile:
Demographics and Socio-Economic Profile, Durham Region Planning Department,
2009).
39
REVISED
Aboriginal Celebration Day - June 14, 2014
The chart below is an excerpt from Statistics Canada showing the distribution of
First Nations, Metis, and Inuit peoples across the Region of Durham in 2001 and
2006. The total population over the 5 year period has increased by over 50%.
What we have learned from two recent surveys conducted in Durham Region is
that this segment of the population is underserved. Many people are in a low
income bracket and have moved to urban centres seeking work and support but
too often at a cost of disconnecting from their culture and losing their identity.
•
Aboriginal Identity •
Aboriginal Identity in Durham,2001 and 2006
7istal Populatiot 2001 Durham Ajax Brock 1 Clarington Oshawa 1 Pickering Sainog I Uxbridge lhfiitby
502,905 v 73,525 11.860 1 - 69.160 137.860 1 86,685_, 26025, 17270 86,525
Total Aboriginal Identity Population 4,300 375 90 1 65) 1,810 1 430 _ 275 110 555
North American Indian single response 61.2% 54.7% 11.1% 53.1% 65.5% 1 69.8% 60.0% 50.0% 64.9%
Metis single resAnse, __ ,-_ 30.7% 3 8.7% 8 3.3% I 3 9.2% 2 4.9% 1 2 6.7% 21.8% 31.5%
Mud single response 1.4% 2.7% 0.0% 1 0,0% 0.8% 1 0.0% 5.5% 1 22.7% 0.0%
Muliiple Aboriginal responses 14% 0.0% 0.0% I_ 1.5% 3.9% I 0.0% 9.1% 1 0.0% 0.0%
Aboriainal responses not included elsewhere 4.4% 2.7%_ 0.0% I 6.2% 5.2% I 3.5% 16% I 0.0%, 2.7%
Population Durham Ajax Brock I Clarington Oshawa I Pickering Scugog 1 Uxbridge Wbitby
Total lotion 7!106 557.330 1 ,835 11.760 1 77,375 140,240 I 87,365 21;225 1 19.075 110,455
Total Aboriginal Identity Population • 6,565 705 120 1 1,095 2,510 I 600 230 1 120 1,175
North American!Wan single response 605% 57.4% 12.5%! 57.1% 61.0% I 61,7% 73.9% 1 91.7% 63.4%
Metis single response 329% 39.0% 87.5%1 37.0% 30.7% I 32.5% 23.9% 1 12.5% 28.1%
Inuit single resQonse 2.1% 0.0% 0.0% I 17%• 0.8% I 0.0% 0.0% I 0.0% 5.5%
MutipleAbodginelresponses 0.7% 0.0% 0.0% 1 0,0% 1.6% 1 0.0% 0.0% 1 0.0%_ 0.0%
Aboriginal responses not included eise*r here 3.7% 2.8% 0.0% 1 1.8% , 6.0% I 2.5% 0.0% 1 0.0% 2.8%
Source: Statislics Canada Census,2001 and 2006. •
•
How Can We Begin Addressing the Concerns of the Urban Aboriginal
Population?
The Durham Region Aboriginal Advisory Circle (DRAAC) has been in existence for
over three years. It is a collective of people from many different agencies and
institutions that serve in one way or another, the Aboriginal population in the
region. The circle meets at least 10 times during the year and the number of
partnerships has grown 500%. The list of the more than 30 partners is included at
the end of this report. DRAAC serves the Aboriginal population in the region and .
surrounding areas as well as supporting its partners. New funding can be aligned
to initiatives and partners assist with the delivery of these supports and services.
DRAAC is not the voice for Aboriginal Peoples nor will it ever become that voice.
40
•
REVISED
Aboriginal Celebration Day - June 14, 2014
The primary focus of DRAAC is to facilitate the development of a not-for-profit
Aboriginal Community Board that will ultimately be able to access its own
funding, make decision based on the needs of the population and become
sustainable.
How Can You Help?
There is no identifiable gathering place in Durham for the urban Aboriginal
population. There is often a vast disconnect between and little to draw them
together. The introduction of Big Drum Socials and Aboriginal Celebration Days
has afforded a unique opportunity to both the Aboriginal and non-Aboriginal
population in Durham Region. We welcome the support of Pickering Council for
the June Aboriginal Celebration Day.
We are requesting the following services be provided in kind to help make this
event financially feasible:
Partnership Request Details
Park Rental Fee $35 must.provide proof of 2 million dollars liability with
the city named as additionally insured
Park is on hold pending council request response
Hydro access in park
• Parking at west PRC area
Parking at Pickering Public Library lot on Esplanade South
Tent installation Requesting the support of parks staff to identify locations that
tents may be placed. Any tents secured with spikes will
require locates to be done.
Food Vendors & Requesting City to waive vendor fees.
Craft Vendors
Durham Health Department Event permit process will be
completed by all food vendors
Garbage Cans Delivery of 5 for $25 plus HST
Restrooms Support use at Pickering Recreation Complex and Pickering
Central Library
Marketing Partnership to include marketing support on led signs, city
Support website and family calendar. Group welcome to deliver
41
REVISED
Aboriginal Celebration Day - June 14, 2014
posters to City facilities.
Rain location Arena floor O'Brien and indoor facility restrooms use along with all
above amenities: City Cost $750.00 plus HST
Total Financial In Kind fees: $810
Request
•
What would the day look like?
Proposed Date: Saturday, June 14, 2014
Proposed Time: 1:00 PM to 4:00 PM
Program: Opening Ceremonies: 1:00 PM —Welcome and introductions to special
guests, this has included the announcements of proclamations for National
Aboriginal History Month (June) and National Aboriginal Day (June 21)
Big Drum —singing and dancing for the afternoon
Activities include: singing and dancing (big drum, women's hand drums), crafts
for youth and children, vendors for public (including food vendor), community
outreach displays, light snacks and refreshments
Set-up Includes:
- 100 chairs in a circle in open area of the park
- 24 tables/chairs for vendors, activities and displays
- Use of gazebo for craft activities?
- Pop-up shelter for big drum and singers •
- PA equipment set up (equipment comes from Oshawa Community
Health Centre) .
42
REVISED .
Aboriginal Celebration Day - June 14, 2014
Photos from Previous Socials
'' ,t`, i 4 L' yr. -R_ r .,..,
F. „; ,--- ile.,,--,-,...c."--7,-..,-„,;.4_ ,..-,, .,,,,,,,,,r.,"7i --.' r t t , ''':-"--7.7'—',-,,-—4. , _ 4
l\L I ��°\f t wt r e S- .•,.....0 a
Nimkii demonstrates hoop Charging Horse on the big drum Vendor display
dancing
- - —.7.---2.`1P-L-4.
a --� i r ' r' 4; .�
�, � : 1,:� t �, ►I{4 y
1 ., , ,�
Ay ; • ,i '1,-- .k-7, ....5-- ,t € j�
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fy� I j 11
�
Metis fiddling Community Outreach displays SOADI Footcare clinic
- :' ` " ', F _ I : i
, .
t0/44 ,
1 `
V �r
max '
V. ' ��l
: :0/_/.1.-,11:ie.::
Tipi donated by Enaahtig Healing Oct.5,2013 event held at Purple Inuit Throat Singing demonstrated
Lodge and Learning Centre Woods Conservation Area
Durham Region Aboriginal Advisory Circle (DRAAC) Partners
1. Oshawa Community Health Centre
2. Service Canada
3. Oshawa Durham Region Metis Council
4. Mississaugas of Scugog Island First Nation
5. Durham District School Board
6. Durham Catholic District School Board
7. Durham Region Police Services
8. Lakeridge Health
9. Durham Children's Aid Society
I
43
•
it
REVISED
Aboriginal Celebration Day - June 14, 2014
10.John Howard Society
11.City of Oshawa
12.Oshawa Public Libraries
13.Oshawa Senior Citizens Centre
•
14.Pinewood Treatment Centre
15.Enaahtig Healing Lodge and Learning Centre
16.YMCA
17.YWCA
18.University of Ontario Institute of Technology
19.Trent University
20.Durham College
21.Aboriginal Affairs and Northern Development Canada
22.Southern Ontario Aboriginal Diabetes Initiative
23.Children Services Durham
24.AIDS Committee of Durham
25.Central East LHIN
26.Boys and Girls Club of Durham
27.Central Lake Ontario Conservation Authority (CLOCA)
28.VPI Inc
29.Niijkiwendidaa Anishinaabek Kwewag Services Circle
30.Weeneebayko Area Health Authority
31.Ontario Power Generation
32.Royal Bank of Canada
33.Canadian Mental.Health Association
34.Community Advisors
Funds to support the Aboriginal Gathering Series across Durham have been
provided by Ontario Power Generation and the Ontario Trillium
Foundation. •
For further information, please contact Bill Littlefair:
blittlefair @ochc.ca
905-723-0036 Ext 279 at Oshawa Community Health Centre
Please visit our website: http://www.aboriginalinitiativesdurham.com
44
Corcs . t1-1-
ORIGINALTO: .i
COPY TO:
GL. 113111.1
1 CORK.
. ��
TAKE APR,AC TION
(Cot s-toe- l �°L recA-qo vu R,,,,��rcd-
Sent on behalf of Roger Anderson—Chair, Durham Regional Police Services Board
Attached please find a resolution passed by the Durham Regional Police Services Board regarding the
Marihuana for Medical Purposes Regulations.
Your support for this resolution would be appreciated.
Roger Anderson
Chair
Durham Regional Police Services Board
45
Marihuana for Medical Purposes Regulations- Police Consultation
Whereas the federal Government introduced the Marihuana for Medical Purposes
Regulations to establish a system whereby individuals would access marihuana for
medical purposes from licensed producers;
And whereas the Regulations provide authority for Health Canada to issue licences to
producers of marihuana according to criteria in the Regulations;
•
And whereas the Regulations require that an applicant notify the local police authority of
its application to Health Canada to produce marihuana;
And whereas there exists no requirement in the Regulations or any formal mechanism
for Health Canada to seek or receive input from local police authorities regarding the
viability of the application;
And whereas there is no requirement in the Regulations for Health Canada to advise
local police authorities that a license to produce marihuana has been issued for a facility
within its jurisdiction;
And whereas the Regulations may impose additional workload on the police to track
notifications and conduct background investigations in the absence of formal
consultation by Health Canada on licence applications;
And whereas the presence of a marihuana production facility in a local community
raises community safety concerns;
And whereas the views of local police should be a factor in considering whether a
licence should be granted or extended;
Therefore be it resolved that the Durham Regional Police Services Board request that
the Ministry of Health implement a formal process to consult with local police authorities
prior to granting or extending a licence to produce marihuana and to advise police
authorities that a licence has been issued in its jurisdiction;
And be it further resolved that this resolution be forwarded to the Big 12 Police Services
Boards in Ontario, the Ontario Association of Police Services Boards, the Ontario
Association of Chiefs of Police, the Association of Municipalities of Ontario, the
Canadian Association of Police Governance, the Federation of Canadian Municipalities,
the Canadian Association of Chiefs of Police,Durham Regional Council and local
municipal councils, and local MPs and MPPs.
46
Ohl a,0 oo r r, l (p `f-
•
PICKERING MEMO
To: Mayor and April 25, 2014
Members of Council
From: A. Mostert
Waterfront Coordinating Committee
Copy: Chief Administrative Officer Subject: 2013 Year End Report
Directors 2014 Work Plan for
Waterfront Coordinating
Committee
The Waterfront Coordinating Committee is pleased to present this document as an overview of its
2013 Accomplishments and proposed 2014 Work Plan as outlined below.
•
2013 ACCOMPLISHMENTS
1. Frenchman's Bay Harbour Entrance— Continued to receive updates on the progress of the
harbour entrance reconstruction project. Participated in public open houses as well as
walking tours.
2. Linton Farm House upgrades — continue to review progress of work by Region of York and
Durham as part of the WPCP expansion.
3. Delegation attended June meeting to explain wetland creation and Duffins Marsh work done
by TRCA
4. Delegation attended September meeting to provide an outline on a proposed recreational
fisheries plan.
5. Accessibility training received at the November meeting.
6. Monitored parking concerns and pursued the installation of signage at the bottom of
Liverpool Road.
7. . Continued discussions with the Town of Ajax regarding the closure of Frisco Road as part of
the enhancement work to be done on the Peak section of the waterfront trail.
8 . Doors Open — participated in the Doors Open program by conducting a walking tour of
Frenchman's Bay. Also arranged participation in the program from the Yacht Club, Canoe
Club, Pickering Library and TRCA.
9. Pursued wetlands restoration at the north end of Frenchman's Bay as part of the Stormwater
Management Master Plan.
10. Continue to receive updates on the Eurasian Water Milfoil weed.
2014 PROPOSED WORK PLAN
1. Waterfront Trail - review existing trail conditions and provide recommendations for
improvements; repairs; and mitigation of other public safety issues.
47
2 Waterfront Committee Working Groups - as required, establish sub-committees to include
stakeholders, public, and other participants for certain projects identified within the 2014
work plan.
3. Waterfront Shoreline & Beaches—continue to review and monitor shoreline and bank
erosion as well as condition of beaches and recommend possible remedial works.
4. Frenchman's Bay Waterfront Master Plan - continue to participate in the master plan
process.
5. Waterfront Area parking - identify issues and make recommendations to mitigate parking
concerns.
6. Water Shuttle Service - continue to investigate opportunities to provide linkage between east
and west spits.
7. Frenchman's Bay Storm Water Master Plan - continue to be involved in various projects
including Amberlea Creek Erosion Control,EA and Krosno Creek Diversion Study EA.
8. Duffins Creek Water Pollution Control Plant, Environmental A ssessment - continue to be
involved.
9. Project Funding - review budget and identify potential funding sources for specific projects.
10. Waterfront Trail Enhancements— review progress of work by Region of York and Durham as
part of WPCP expansion.
11. Frenchman's Bay Harbour Entrance Lighthouse —pursue funding sponsors.
12. Formal recognition of Point 19 in honour of the Scudellari's
13. Progress Frenchman's Bay East Park— continue to follow up on installation of safety
equipment and tree plaque installation.
14. Continue work with Steering Committee on Eurasian Water Milfoil weed control in
Frenchman's Bay.
Submitted on behalf of Waterfront Coordinating Committee Current Membership:
Councillor Dickerson Jean Veronneau
Councillor O'Connell Sean Wiley
Jim Berry
Kathleen Corcoran
Jim Dike
Keith Falconer
Maureen Robbins
Partricia Short-Galle
April 25, 2014
2013 Year End Report/2014 Work Plan for Page 2
Waterfront Coordinating Committee
48
Clir °¢
I*11,
PICKERING May 20, 2014
Committee Reports
a) Report PD 2014-05 of the Planning & Development Committee P & D Pages
1. Director, City Development, Report PLN 09-14 24-43
Draft Plan of Subdivision SP-2013-02
Zoning By-law Amendment Application A 5/13
2364722 Ontario Inc.
Part of Lot 26, Concession 1
(1915 Fairport Road)
Recommendation
1. That Draft Plan of Subdivision Application SP-2013-02, submitted by
2364722 Ontario Inc., on lands being Part of Lot 26, Concession 1, to
establish a residential plan of subdivision for 14 lots, 6 blocks to be combined
with adjacent lands for future lots, a block for Fairport Road widening and the
extension of Gablehurst Crescent, as shown on Attachment#2 to Report PLN
09-14, and the implementing conditions of approval, as out in Appendix I,
be endorsed; and
2. Further, that Zoning By-law Amendment Application A 5/13, submitted by
2364722 Ontario Inc., to implement the Draft Plan of Subdivision SP-2013-02
be endorsed with the provisions contained in Appendix II to Report PLN 09-
14, and that staff be authorized to finalize and forward the implementing
Zoning By-law Amendment to Council for enactment.
49
a0
May 20, 2014
PICKERING
Committee Reports
a) Report EC 2014-05 of the Executive Committee Executive Pages
1. Director,. Culture & Recreation, Report CR 01-14 32-46
Fire Alarm Panel Upgrade for Pickering Civic Complex
No. RFP-3-2014
Recommendation
1. That Report CR 01-14 of the Director, Culture & Recreation regarding the
Fire Alarm Panel Upgrade for Pickering Civic Complex be received;
2. That proposal No. RFP-3-14 submitted by.Vickery Electric Contracting Ltd. in.
the amount of$125,769.00 (HST included) be accepted;
3. That the total gross project cost of$188,484.00 (HST included), including the
amount of the proposal and other associated costs, and the total net project
cost of$169,736.00 (net of HST rebate), be approved;
4. That Council authorize the Division Head, Finance & Treasurer to finance the
projects as follows:
a) the sum of$169,000.00, as provided for in the 2013 Civic Complex Capital
Budget be financed by the issue of debentures by the Regional
Municipality of Durham over a period not to exceed five years;
b) the balance amount of$736.00 to be funded from property taxes;
c) the annual repayment charges in the amount of approximately $38,000.00
be included in the annual Current Budget for the City of Pickering
commencing 2015, or such subsequent year in which the debentures are
issued, and continuing thereafter until the debenture financing is repaid,
and any financing cost to be paid out of the Current Budget;
5. That the draft by-law attached to this report be enacted; and
6. That the appropriate City of Pickering officials be authorized to take
necessary action to give effect hereto.
2. Director, Engineering & Public Works, Report ENG 10-14 52-62
Whitevale Bridge Replacement
-Tender No. T-8-2014
Recommendation
50
1. That Report ENG 10-14 of the Director, Engineering & Public Works
regarding the Whitevale Bridge Replacement be received;
2. That Tender No. T-8-2014 as submitted by Esposito Bros. Construction Ltd.
in the total tendered amount of$2,049,712.40 (HST included) be accepted;
3. That the total gross project cost of$3,003,315.00 (HST included), including
the tendered amount and other associated costs, and the total net project
cost of$2,704,578.00 (net of HST rebate) be approved;
4. That Council authorize the Division Head, Finance &Treasurer to finance the
net project cost in the amount of$2,704,578.00 as follows:
a) The sum of $1,400,000.00 be financed by the issuance of debentures by
The Regional Municipality of Durham over a period not to exceed twenty
years;
b) The sum of$1,100,000.00 to be funded from the Federal Gas Tax
Reserve Fund as provided for in the 2012 and 2014 Roads Capital
Budgets and that $104,578.00 surplus Federal Gas Tax Reserve Fund
from the 2014 asphalt resurfacing tender project (T-7-2014) be re-
allocated as additional funds to this project;
c) That the sum of$100,000.00 to be funded from the Rate Stabilization
Reserve as provided for in the 2014 Roads Capital Budget;
d) The annual repayment charges in the amount of approximately
$106,000.00 be included in the annual Current Budget commencing in
2015 or such subsequent year in which the debentures are issued and
continuing thereafter until the debenture financing is repaid;
1. That the draft by-law attached to this report be enacted; and
6. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
3. Director, Engineering & Public Works, Report ENG 11-14 63-72
Amberlea Creek Erosion Control Project
-Single Source of Construction and Restoration Works
Recommendation
• 1. That Report ENG 11-14 of the Director, Engineering & Public Works
regarding the construction of the Amberlea Creek Erosion Control Project be
received;
2. That Council approve the hiring of Toronto and Region Conservation
Authority (TRCA) as a single source in accordance with the City's Purchasing
Policy 09.03 and 09.09;
51
3. That the quotation as submitted by the Toronto and Region Conservation
Authority (TRCA) for the construction and restoration of the Amberlea Creek
Erosion Control Project in the total amount of$1,946,642.58 (HST included)
be accepted;
4. That the total gross project cost of$2,335,971.00 (HST included) including
the quoted amount and other associated costs and the total net project cost
of$2,103,614.00 (net of HST rebate) for the construction of the Amberlea
Creek Erosion Control Project be accepted;
5. That Council authorize the Division Head, Finance & Treasurer to finance the
total net project cost of$2,103,614.00 as follows:
a) That the debt-financing approved in the 2010 Capital Budget for this,.
project be revised to an internal loan for the sum of$1,678,000.00 over a
period not to exceed ten years;
b) That the sum of$270,074.00 be funded from the Development Charges
Reserve Fund-Stormwater;
c) That the sum of$154,812.00 be funded by a contribution from the
Regional Municipality of Durham;
d) That the sum of$728.00 to be funded from property taxes;
e) That the annual repayment charges in the approximate amount of
$200,000.00 be included in the annual Current Budget for the City of
Pickering commencing in 2015 and continuing thereafter until the internal
loan financing is repaid;
6. That a copy of this report be forwarded to the Regional Municipality of
Durham; and
7. That the appropriate City of Pickering officials be authorized to take,
necessary action to give effect thereto.
4. Director, Corporate Services & City Solicitor, Report FIN 07-14 79-82
Commodity Price Hedging Agreements Report
Recommendation
That Report FIN 07-14 from the Director, Corporate Services & City Solicitor
regarding commodity price hedging agreements be received for information.
5. Director, Corporate Services & City Solicitor, Report FIN 09-14 83-92
Cash Position Report as at December 31, 2013
Recommendation
That Report FIN 09-14 from the Division Head, Finance & Treasurer be received for inforn
52
6. Director, Corporate Services & City Solicitor, Report FIN 10-14 93-100
Development Charges Reserve Fund — Statement of the
Treasurer for the Year Ended December 31, 2013
Recommendation
That Report FIN 10-14 of the Director, Corporate Services & City Solicitor
respecting the Development Charges Reserve Fund be received for information
7. Director, Corporate Services & City Solicitor, Report FIN 11-14 101-107
2014 Tax Rates and Final Tax Due Dates for All Realty Tax Classes
Except for Commercial, Industrial & Multi-Residential Realty Classes
Recommendation
1. That Report FIN 11-14 of the Director, Corporate Services & City Solicitor
regarding the 2014 tax rates be received;
2. That the 2014 tax rates for the City of Pickering be approved as contained in
Schedule A of the By-law attached hereto;
3. That the tax levy due dates for the Final Billing be June 26, 2014 and
September 26, 2014 excluding the industrial, multi-residential and
commercial realty tax classes;
4. That for the year 2014, the City shall levy upon designated Universities and
Colleges an annual tax at the prescribed amount for each full-time student
enrolled in the university or college, as determined by the Minister of
Training, Colleges and Universities, payable on or after July 1St ;
5. That the attached By-law be approved;
6. That the Division Head, Finance & Treasurer be authorized to make any
changes or undertake any actions necessary to comply with Provincial
regulations including altering due dates or final tax rates to ensure that the
property tax billing process is completed; and,
7. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto
•
53
City O0
May 20, 2014
PICKERING
NEW AND UNFINISHED BUSINESS PAGES
1. Chief Administrative Officer Report, CAO 04-14 55-57
Eurasian Water-Milfoil Weed — Frenchman's Bay
Recommendation
1. That Report CAO 04-14 of the Chief Administrative Officer regarding
Eurasian Water-Milfoil Weed — Frenchman's Bay be received;
2. That staff be directed to provide Allies of the Frenchman's Bay Association
with funding for Eurasian Water-Milfoil Weed control in the form of a grant to
a maximum of$21,875 for 2014 which is to be used solely for the
introduction of milfoil weevils;
3. That the Allies of the Frenchman's Bay Association be required to provide
evidence that the City funding was directed solely for the purposes of
introducing weevils for the control of the Eurasian Water-Milfoil weed; and
4. That staff report back to Council annually regarding the status of the milfoil
weed presence in Frenchman's Bay.
2. Director, Corporate Services & City Solicitor, Report CLK 04-14 58-94
City Policies
- . City Hiring Policy
- City Community Grant Policy
- City Protocol Policy
Recommendation
1. That Council approve the Hiring Policy, amended as set out in Attachment 1,
in order to comply with the requirements of the Accessibility for Ontarians
with Disabilities Act, 2005, and the Ontario Human Rights Code, and to
implement minor housekeeping updates;
2. That Council approve the Community Grant Policy, as set out in Attachment
2, in order to provide consistent processes for grant requests; and
3. That Council approve the Protocol Policy, as set out in Attachment 3, in order
to provide a Policy statement for Procedures and Standard Operating
Procedures.
54
C,t,,00 Report to
Council
PICKERING Report Number: CAO 04-14
Date: May 20, 2014
From: Tony Prevedel
Chief Administrative Officer
Subject: Eurasian Water-Milfoil Weed — Frenchman's Bay
- File: A 1440
Recommendation:
1. That Report CAO 04-14 of the Chief Administrative Officer regarding Eurasian
Water-Milfoil Weed — Frenchman's Bay be received;
2. That staff be directed to provide Allies of the Frenchman's Bay Association with
funding for Eurasian Water-M.ilfoil Weed control in the form of a grant to a
maximum of$21,875 for 2014 which is to be used solely for the introduction of
milfoil weevils;
3. That the Allies of the Frenchman's Bay Association be required to provide
evidence that the City funding was directed solely for the purposes of introducing
weevils for the control of the Eurasian Water-Milfoil Weed; and
4. That staff report back to Council annually regarding the status of the milfoil weed
presence in Frenchman's Bay.
•
Executive Summary: Over the past few years, Eurasian Water-Milfoil (EWM), an
invasive aquatic weed has been quickly re-colonizing in Frenchman's Bay, causing
problems for boaters and paddlers. A community group has formed the Allies of the
Frenchman's Bay Association (AFBA), with the focus of jointly combating the milfoil
weed problem. They have been researching the various methods for controlling EWM
and have prepared a Management Plan.
In early August 2013, approximately 20,000 milfoil weevil eggs and larvae were stocked
in the bay adjacent to Bruce Hanscombe Park. The association is recommending that
the Weevil stocking program be continued in 2014. As weevils are less effective in high
activity areas, the association is recommending that dredging be undertaken in key
navigational channels and around docks. They are also recommending a pilot project
using the laminar flow aeration system. Measuring and evaluating the effectiveness of
the management efforts and overall plant growth in the bay will be undertaken by the
Toronto and Region Conservation Authority.
55
Report CAO 04-14 May 20, 2014
Subject: Eurasian Water-Milfoil Weed
Frenchman's Bay Page 2
At the Executive Committee meeting of May 12, 2014, Report No. CAO 03-14 regarding
EWM control grant funding, was discussed and referred back to staff. This revised
report contains additional recommendations that stipulate how the City's funds shall be
allocated.
Financial Implications: In 2013, Council approved a grant for up to $30,000 as the
City's share for the first year of the program. Due to a cool spring, the EWM did not get
established very early and fewer weevils were stocked. As such, the City only
contributed $8,325 in 2013.
As part of the 2014 Current Budget, Council approved a grant of up to $21,875 as the
City's share for the Eurasian Water-Milfoil Weed control program. Ontario Power
Generation have donated $10,000 to be applied to the City's share of this program with
the balance of the City's share being funded by property tax.
AFBA's Funding Contribution Plan for the EWM Action Plan 2014 is valued at a total of
$81,675. The City's share represents approximately 26% of the total budget, with the
balance of the funds being provided by the Pickering Harbour Company, Swans Marina,
Frenchman's Bay Yacht Club, Dockominium, Dragon Boat Club, Pickering Rouge
Canoe Club, PARA, TRCA, and fundraising/donations. The EWM Action Plan is also
forecasting funding requirements for the following 3 years. The City's share is estimated
to be $20,000 for 2015, $10,000 for 2016 and $5,000 for 2017. Costs beyond 2017 are
unknown and will be determined at a later date based on the success of the ongoing
control measures.
Discussion: Over the past few years, Eurasian Water-Milfoil (EWM), an
invasive aquatic weed has been quickly re-colonizing in Frenchman's Bay. During the
summer of 2012, the weed grew so aggressively that it became a problem for boaters
and paddlers by binding up propellers, keels and paddles. Members of the boating
community and residents around the bay formed the Allies of the Frenchman's Bay
Association (AFBA), with the focus of jointly combating the milfoil weed problem. The
group have been researching the various methods for controlling milfoil weed and have
prepared a Management Plan that proposes an integrated management approach.
Staff have met with representatives of the AFBA to discuss their approach for this year's
program. Their plan is to continue with introducing more milfoil weevils into the bay
when the conditions are suitable. AFBA are also planning to introduce a test site using
the laminar flow aeration system, to be located on the west side of the bay. Funding for
this pilot project, including-the hydro required to run the compressor system, will be
provided from other sources. Further dredging is being done by the Frenchman's Bay
Yacht Club, to maintain the channel from their site to the harbour entrance. Pickering
Harbour Company are dredging around their docks as well as providing a deeper
channel from their site to the harbour entrance. Swans Marina have indicated plans to
CORP0227-07/01 revised
56
•
Report CAO 04-14 May 20, 2014
Subject: Eurasian.Water-Milfoil Weed
Frenchman's Bay Page 3
dredge around their docks as well. The dredging work is not an AFBA initiative and is
not being funded by them.
Attachments: .
Not Applicable
Prepared By: Approved/Endorsed By:
)
/741i
W /it,
Arnold Mostert, OALA Richard Hob. n, P. Eng.
Senior Coordinator Direr, Engineering & Public Works
Landscape & Parks Development
AM:am
Recommended for the consideration
_(
of Pickering Cit Council
/ it/et 14, 204
Tony Prevedel, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised
57
°0 g Report to
Council
PICKERING Report Number: CLK 04-14
Date: May 20, 2014
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject: City Policies
- City Hiring Policy
- City Community Grant Policy
- City Protocol Policy
Recommendation:
1. That Council approve the Hiring Policy, amended as set out in Attachment 1, in
order to comply with the requirements of the Accessibility for Ontarians with
' Disabilities Act, 2005, and the Ontario Human Rights Code, and to implement
minor housekeeping updates;
2. That Council approve the Community Grant Policy, as set out in Attachment 2, in
order to provide consistent processes for grant requests; and
3. That Council approve the Protocol Policy, as set out in Attachment 3, in order to
provide a Policy statement for Procedures and Standard Operating Procedures.
Executive Summary: The attached Policies have been created, reviewed and
revised as necessary to comply with changes in legislation, to implement
"housekeeping" updates and to create Policy statements for the creation of future
Procedures and Standard Operating Procedures.
Financial Implications: Costs associated with the City's obligations to accommodate
employees with a disability would be dependent on the nature of the accommodations
up to the point of undue hardship. Costs associated with Community Grant requests
would be the subject of future budget allocations.
Discussion: The City of Pickering reviews and updates Policies on a
regular basis and as necessary to comply with changes in legislation. The attached
Policies are before Council as a result of the following reviews:
Hiring Policy HUR 040 - The Hiring Policy was originally approved by Council in 2007.
Changes have now been made to the Hiring Policy for the purpose of establishing
integrated accessibility standards for employment in accordance with O. Reg. 191/11
underthe Accessibility for Ontarians with Disabilities Act, 2005.
58
Report CLK 04-14 May 20; 2014
Subject: City Policies Page 2
While a "disability" has always been a prohibited ground upon which to discriminate, the
integrated accessibility standards for employment provide regulations that govern the
requirement to accommodate individuals with a disability during the recruitment process
and throughout their employment.
The Accessibility Standard for Employment will help Ontario businesses and
organizations make accessibility a regular part of finding, hiring and supporting
employees with disabilities. Effective January 1, 2014 the City is now required to:
• let job applicants know that recruitment and hiring processes will be modified to
accommodate their disabilities, if requested.
• build the accessibility needs of employees into its human resources practices.
• create a written process for developing and documenting individual
accommodation plans for employees with disabilities.
• help employees stay safe in an emergency by providing them with individualized
emergency response information when necessary.
Additionally, in 2012, Bill 33, Toby's Act, was given Royal Assent and added two
prohibited grounds of discrimination under the Ontario Human Rights Code. These
grounds establish the right to be free from discrimination and harassment because of
gender identity or gender expression.
Prior to the passing of Toby's Act, the prohibited grounds of discrimination in
employment in the Ontario Human Rights Code included race, ancestry, place of origin,
colour, ethnic origin, citizenship, creed, sexual orientation, age, record of offences,
marital status, family status or disability. Toby's Act now gives every person the right to
equal treatment with respect to employment without discrimination on the basis of
gender identity and gender expression, defined as follows:
a. Gender identity refers to each person's deeply felt internal and individual
experience of gender. A person's gender identity may or may not correspond
with their birth sex, and with social norms of"male" and "female". It includes an
individual's personal sense of their body (which may involve, if freely chosen,
modification of bodily appearance or function by medical, surgical or other
means) and other expressions of gender, such as dress, speech and
mannerisms.
b. Gender expression refers to the external attributes, behaviour, appearance,
dress, etc., by which a person expresses themselves and through which others
perceive that person's gender.
CORP0227-07/01 revised
59
Report CLK 04-14 May 20, 2014
Subject: City Policies Page 3
The Hiring Policy has been updated to reflect these changes and also to reflect minor
housekeeping changes and to create process consistencies for Procedures and
Standard Operating Procedures created under this Policy.
Community Grant Policy FIN 040 - At a meeting held on April 22, 2014, Council
approved Report CR 04-14, Community Association Agreements. That report includes
a Draft Community Grant Policy that was referred to staff for revisions. The revised
Community Grant Policy provides consistent processes that allows the City to
incorporate funding requests into each Budget year in a timely manner and through a
consistent process.
The Community Grant Policy has been updated to reflect these changes and to create
process consistencies for Procedures and Standard Operating Procedures created
under this Policy.
Protocol Policy ADM 110—The Protocol Policy has been created in order to provide a
Policy Statement for the creation of Procedures and Standard Operating Procedures
under this Policy. Procedures created under this Policy include: Flag Raising
Procedure, Proclamation Procedure, Petition Procedure, Booking Council Chambers
and the Civic Complex Lobby and Presentations and Delegations Procedure. •
Attachments:
1. Hiring Policy
2. Community Grant Policy
3. Protocol Policy
•
Prepared By: Approved/Endorsed By:
Debbie Shields Paul Bigi.
City Clerk Director, , o •o :to Services & City Solicitor
Approved/Endorsed By: Approved/Endorsed By:
2
e fifer Parerrt Stan Karwowski -
-Division Head, Human Resources Division Head, Finance & Treasuer
60 CORP0227-07/01 revised
Report CLK 04-14 May 20, 2014
Subject: City Policies Page 4
Approved/Endorsed By:
odgsoh
Division Head, City Administration
PB:ds
Recommended for the consideration
of Pickering City Council
Tony Prevedel, P.Eng.
Chief Administrative Officer
CORP0227-07/01 revised
61
J' �#IA REPORT#C1-K
City Policy
y y
s��re"F3�i�
PICKERING
Policy Title: Hiring Policy Policy Number
HUR 040
Reference Date Originated (m Idly) Date Revised (m/d/y) Pages
Resolution#231/07 04/12/1999 01/12/2007 17
Resolution # ..../14 • 04/22/2014
Approval: Chief Administrative Officer Point of Contact :
Division Head, Human Resources
•
Policy Objective
The objective of this Policy is to:
1. Establish fair and consistent employment practices.
2. Ensure that vacant positions are filled in a fair and consistent manner, recognizing the
bona fide requirements and characteristics of the position being filled.
3. Ensure compliance with governing legislation, policy and conditions specified by the City's
collective agreement(s) with its unionized employee group(s).
4. Ensure that an adequate range of qualified individuals are attracted for all vacancies.
Index
01 Definitions
02 Responsibilities
03 Procedures/General Provisions
04 Non-Discrimination
05 Accessible Employment Standards
06 Job-Related Medical Examination
62
07 Verification of Credentials
08 Reference Verification
09 Unsolicited Applications
10 Documentation
11 Nepotism
12 Driver's Licence
13 Contract Staff
•
14 Relocation Assistance
15 Probationary/Trial Periods
16 Criminal Reference CheckNulnerable Sector Screening .
Appendices
01 Definitions
01.01 Accessible Formats— include but are not,limited to large print, recorded audio
and electronic formats, Braille and other formats usable by persons with
disabilities.
01.02 Applicant—An external individual submitting a job application for employment
with the City.
01.03 Candidate—An existing employee submitting a job application for a posted
vacancy.
01.04 Children - From birth to 18 years of age.
01.05 Common-Law Spouse -An adult man or woman who cohabits with a member of
the same or opposite sex in a conjugal relationship outside of marriage.
01.06 Communication Supports — Includes but is not limited to captioning, alternative
and augmentative communication supports, plain language, sign language and
other supports that facilitate effective communications. .
01.07 Criminal Reference Check -A check undertaken through the police department
on individuals to determine whether they have a record of offences.
Hiring Policy Page 2 of 12
HUR 040 63
•
•
01.08 Direct Reporting Relationship -A reporting relationship where an individual has
the authority to directly control the activities or work assignments of another
employee (as in a supervisor/subordinate relationship).
01.09 Disability
a) Any degree of physical disability, infirmity, malformation or disfigurement that
is caused by bodily injury, birth defect or illness and, without limiting the
generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury,
any degree of paralysis, amputation, lack of physical co-ordination, blindness
or visual impediment, deafness or hearing impediment, muteness or speech
impediment, or physical reliance on a guide dog or other animal or in a
wheelchair or other remedial appliance or device.
b) A condition of mental impairment or a developmental disability.
c) A learning disability or a dysfunction in one or more of the processes involved
in understanding or using symbols or spoken language.
d) A mental disorder.
e) An injury or disability for which benefits were claimed or received under the
insurance plan established under the Workplace Safety and Insurance Act,
1997; ("handicap").
01.10 Employment Reference - Telephone contact with company officials who have
supervised the applicant and who have direct knowledge of the applicant's work
record and job performance.
01.11 Immediate Family -A husband, wife, including common-law spouse, children,
including foster or step children, of an employee.
01.12 Immediate Relative - The parents, brothers, sisters, including foster or step,
parents-in-law, brothers-in-law, sisters-in-law, sons-in-law, daughters-in-law,
grandparents, grandchildren, or any other relative living with an employee.
01.13 Moving Expenses- The reasonable costs of packing, unpacking, cartage and
freight of an employee's household effects to the City of Pickering. It will be
incumbent upon the prospective employee to provide to the employer three (3)
estimates on moving costs prior to authorizing final arrangements.
01.14 MTO Signing Authority—The individual(s) authorized by the Ministry of
Transportation Ontario to conduct Driver Abstract searches.
01.15 Nepotism - Employment preference or other favouritism shown to immediate
family or immediate relatives.
01.16 Non-Resident Employee - For the purpose of determining relocation assistance
under this Policy, a non-resident employee is a new employee who has been
appointed to a position with the City of Pickering and who does not reside in the
City of Pickering, the surrounding area or within commuting distance of the City.
Hiring Policy Page 3 of 12
64HUR 040
01.17 Probationary/Trial Period -A set amount of time during which a new employee
appointed to a position must demonstrate the ability to effectively discharge the
full range of duties of the position and during which the employer may assess the
employee's competence and suitability for the position.
01.18 Relocation Expenses
a) The cost of public transportation (air, rail, bus) of an employee and
immediate family to the City of Pickering.
b) Includes the cost of gas, meals and hotel accommodation for the employee
and immediate family if traveling is completed by automobile to the City of
Pickering.
c) Accommodation and meals at a local hotel for a period of not more than
fourteen (14) days to allow the employee to make accommodation
arrangements.
01.19 Supervisor— Immediate Non-Union Supervisor.
01.20 Trial Period -A set amount of time during which an existing employee appointed
to a new position must demonstrate the ability to effectively discharge the full
range of duties of the position and during which the employer may assess the
employee's competence and suitability for the position.
01.21 Vacancy—When the City declares a position open and ready to be filled by
advertising the position by a job posting.
01.22 Vulnerable Sector— Persons who, because of their age, a disability or other
circumstances, whether temporary or permanent are:
a) in a position of dependence on others; and
b) otherwise at greater risk than the general population of being harmed by
persons in a position of authority or trust relative to them.
01.23 Vulnerable Sector Screening -A check undertaken through the police
department on individuals to determine whether they have a record of offences
involving the vulnerable sector.
01.24 Interview Panel — Consists of Human Resources representative, representative(s)
from the hiring department (typically the immediate non-union Supervisor).
02 Responsibilities
02.01 Chief Administrative Officer (CAO) to:
a) approve the filling of all permanent vacancies; and
b), authorize negotiated entitlements related to compensation and vacation for
non-union employees.
Hiring Policy Page 4 of 12
HUR 040 0 65
•
02.02 Director to:
a) identify staffing requirements and work with the Human Resources Division
to provide staffing within their department;
b) review duties and qualifications of vacant positions and prepare up-to-date
and accurate job descriptions;
c) review and authorize all staffing actions initiated within their jurisdiction; and
d) participate in the individual selection process as appropriate.
02.03 Division Head/Supervisor to:
a) initiate Employment Requisitions (see Appendix 1) for staffing within their
area of responsibility;
b) participate in the development of interview packages;
c) participate in the individual selection process; and
d) arrange for employee and position orientation on employee's first day on the
job.
02.04 Human Resources Division to:
a) prepare Internal Job Postings and external advertisements for job
competitions;
b) receive and review all resumes and job applications (see Appendix 2 and 3)
in relation to selection criteria;
c) assist client department in the development of interview questions;
d) coordinate and participate in the individual selection process.
e) ensure that interviews and hiring decisions are undertaken in a fair and
consistent manner and in compliance with governing legislation, policy and
terms and conditions in collective agreement(s);
f) arrange relocation assistance where appropriate; and
g) provide new employee with benefit orientation and enrolment.
03 Procedures/General Provisions
3.01 The Department/Division Head initiates employment requisition and forwards to
Human Resources with appropriate approvals.
3.02 Posting and filling of jobs falling within the scope of a collective agreement will be
carried out in accordance with the requirements of the respective collective
agreement. The posting shall summarize typical duties of the position, minimum
entry qualifications, salary range or pay grade and application deadline.
3.03 All non-union job postings may be advertised internally and externally at the same
time in the interests of expediting the filling of a vacancy.
3.04 Human Resources reviews applications received according to standards
identified in the job description. For union positions, Human Resources will also
verify the candidate's seniority date.
Hiring Policy Page 5 of 12
66HUR 040
3.05 Testing of required knowledge, skills and abilities may form an integral part of the
screening process. Accommodation needs of an individual due to a disability will
be addressed.
3.06 Interviews take place and applicants are rated against selection criteria.
3.07 The Interview Panel recommends a suitable individual to the Director/Division
Head and, if applicable,the CAO.
3.08 Once final approvals are obtained, Human Resources makes a conditional offer
of employment to the successful individual and subject to a satisfactory pre-
- employment medical and/or a satisfactory criminal reference check/vulnerable
sector screening.
3.09 Upon acceptance by the individual, Human Resources will notify the hiring
department of the employee's commencement date. If an internal candidate has
been selected to fill a position, the employee's start date in the new position is
established through mutual agreement by the two Directors involved.
3.10 Human Resources will notify all unsuccessful internal candidates and external
applicants interviewed that the vacancy has been filled.
3.11 Human Resources will prepare an individual accommodation plan in consultation
with the employee, where applicable a union steward at the employee's request)
and an outside medical or other expert at the City's expense.
3.12 The Human Resources Division will arrange for the employee's benefit enrolment.
3.13 The immediate non-union Supervisor will schedule the employee for the first
available orientation session.
04 Non-Discrimination
In accordance with the Ontario Human Rights Code, the City will provide equal
opportunity for employment to all qualified individuals without discrimination because of
race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, gender
identity, gender expression, sexual orientation, age, record of offences, marital status,.
• family status or disability.
05 Accessible Employment Standards .
In accordance with the Employment Standard set forth under the Accessibility for
Ontarians with Disabilities Act, 2005, the City shall follow the principles of dignity,
independence, integration and equal opportunity by addressing the following:
Hiring Policy Page 6 of 12
HUR 040 • 67
5.01 Recruitment, Assessment and Selection
The City will notify employees and the public about the availability of
accommodations during the recruitment process. Suitable accommodations will
take into account the applicant's accessibility needs due to a disability.
Employees will be notified upon hire of the City's policy to accommodate
employees with disabilities and will be provided with updated information
whenever there is a change to accessibility policies.
5.02 Accessible Formats and Communication Supports for Employees
Where an employee with a disability so requests it, the City must provide or
arrange for the provision of accessible formats and communication supports for
the following:
a) information needed in order to perform their job; and
b) information that is generally available to all employees in the workplace.
5.03 Workplace Emergency Response Information
The City shall provide individualized workplace emergency response information
to employees who have a disability, if the disability is such that the individualized
information is necessary and the employer is aware of the need for
accommodation due to the employee's disability. The City shall provide the
workplace emergency response information to the person designated by the
employer to provide assistance to the employee. This information shall be
reviewed:
a) when the employee moves to a different location;
b) when the employee's overall accommodations needs or plans are reviewed;
and
c) when the employer reviews its general emergency response policies.
5.04 Documented Individual Accommodation Plans
The City will document accommodation plans for employees with disabilities in
accordance with the Attendance Management Policy HUR 030.
5.05 Return to Work and Performance Management
a) The accessibility needs of employees must be respected when utilizing
performance management tools.
b). When providing career development and advancement to employees, the
City shall take into account the accessibility needs of its employees with
disabilities as well as any individual accommodation plans.
Hiring Policy Page 7 of 12
68HUR 040
■
06 Job-Related Medical Examination
The objective of a job-related medical examination is to ensure that individuals are
medically and physically capable of performing the essential duties of the position for
which they have been given a written conditional offer of employment. The medical
examination shall relate to the individual's physical and/or mental ability to carry out the
essential duties of the job and shall be required upon appointment to permanent positions
or positions which demand a greater degree of physical effort or fitness.
07 Verification of Credentials
Successful individuals will be required to submit originals of all degrees, diplomas or other
relevant documents which they claim to hold, to the Human Resources Division. Copies
will be maintained in the employee's personnel file for future reference.
08 Reference Verification
Employment references must be completed and documented prior to issuing an offer of
employment. Human Resources conduct all external reference checks using a
Telephone Reference Check form. Typically this will involve contact with at least three (3)
previous supervisors of an external applicant.
The Human Resources Division will obtain written authorization from the applicant prior to
conducting a reference check. (Refer to Appendix 4 — Employment Reference Consent
Form) Only the references provided by the applicant on the Employment Reference
Consent Form will be contacted.
09 Unsolicited Applications
Unsolicited applications for employment will be retained in the Human Resources Division
for a period of six months. Unsolicited applications received by supervisors and elected
officials should be forwarded to the Human Resources Division in all instances
immediately upon receipt.
10 Documentation
In accordance with the administrative requirements set out in the Municipal Freedom of
Information and Protection of Privacy 1990 Act(MFIPPA), all recruitment and selection
related data is to be retained in the Human Resources Division, or under custody and
control of the City Clerk.
Upon completion of the interview process, interview panel members are required to return
all documentation contained within the interview package to the Human Resources
Division for central filing. Documentation related to the interview and selection process
will be retained within the Human Resources Division for a period of four years.
Hiring Policy Page 8 of 12
HUR 040 69
11 Nepotism
The City of Pickering recognizes that all qualified individuals should be provided with the
opportunity to be considered for employment and that family relationships should not
unduly or unfairly restrict an individual's right to seek employment opportunities. The fact
that a potential employee is related to an existing employee should neither prejudice nor
. advance that person's hiring opportunities.
11.01 Any attempts at interference, undue influence or coercion relating to
employment shall be reported immediately to the CAO for investigation.
11.02 The hiring of immediate family or immediate relatives of employees is not
appropriate in situations where the related employees would be in a direct
reporting relationship.
11.03 Members of immediate family or immediate relatives shall not participate in the
recruitment, promotion or selection process where a candidate is an immediate
family or immediate relative.
12 Driver's Licence
Where a position requires a valid driver's licence, the following guidelines will apply.
12.01 The City will determine all jobs within the City where the ability to drive is an
essential requirement of the position. This requirement will.be identified in the
job description.
12.02 Individuals in positions that require the ability to drive a City vehicle will be
required to sign a Driver's Abstract Consent Form (see Vehicle Use Policy ADM
020 Appendix 1) and provide a copy of his/her valid Ontario Driver's Licence of
the correct class for the vehicle to be driven, after a conditional offer of
employment has been made.
12.03 The City's MTO Signing Authority will arrange to have a semi-annual driver
abstract search undertaken for all employees who operate City vehicles and
equipment.
12.04 Individuals in positions that require the ability to drive a personal vehicle shall
complete a Contract for Personal Vehicle Use form and Confirmation of Liability
Insurance Coverage form (see Vehicle Use Policy ADM 020 Appendix 2 and 4),
only after a conditional offer of employment has been made.
13 Contract Staff
13.01 Guidelines
a) Individuals may be hired on an employment contract basis to perform
specific functions for a specified period of time. Establishment of such
Hiring Policy Page 9 of 12
70HUR 040
contracts shall not violate the provisions of the City's collective
agreement(s).
b) Benefits will be provided to contract individuals in accordance with
governing legislation. Additional benefits may be provided as negotiated
between the respective parties.
c) Contracting of individuals shall be undertaken within the constraints of
departmental budgets or other approved funding and will be subject to the
approval of the CAO.
d) Each contract is subject to such terms and conditions as may be
negotiated between the City and the individual contractor.
e) Contracts will be prepared by the Human Resources Division in
accordance•with established format and procedures.
13.02 Recruitment Consultants
• a) The City recognizes that it may be necessary to rely on the services of
outside management consultants to assist in the identification and referral.
of applicants for certain positions. Outside consultants may be retained by
the City for:
i. senior managerial positions, including the CAO, where it has been
determined that a consultant may be better able to attract well-qualified
applicants; and
ii. professional or specialized technical positions where it has been
determined that suitably qualified applicants with specialized skills
cannot be attracted by more conventional and traditional approaches
to recruitment.
b) Use of consultants will be subject to review and approval of the CAO and
Purchasing Policy PUR 010. If recruiting is for the position of CAO,
Council or its designated representatives will be responsible for
coordinating the selection and retention of outside consultants and for
liaison during the recruitment and selection process.
14 Relocation Assistance
14.01 Relocation assistance ensures that a qualified applicant will not be prevented
from accepting employment with the City because of the expense of relocation
when (see Relocation Expense Service Agreement form HUR 040 Appendix 5):
a) the position is a key position for which there is no suitably qualified
individual available within the City of Pickering or in the immediate vicinity;
Hiring Policy Page 10 of 12
HUR 040 71
b) it is mandatory that the position be filled as quickly as possible; and
c) the Director recommends, and the CAO concurs, that such recruitment
incentive is appropriate in the specific circumstances.
14.02 The City may assist newly appointed non-resident employees with relocation
assistance upon written acceptance of an offer of employment.
14.03 The City will recover on a pro-rata basis, any relocation assistance paid to an
employee who resigns or is terminated from employment for just cause within
twenty-four (24) months of commencement of employment. Relocation
assistance may include both moving expenses and relocation expenses.
15 Probationary/Trial Periods
15.01 The City of Pickering recognizes the importance of a period of evaluation for
employees appointed to positions as a result of competition, promotion or
transfer. Permanent appointments to all positions within the City shall be
subject to satisfactory performance during the probationary/trial period.
a) Unionized employees will serve a probationary/trial period in accordance
with the provisions of the City's collective agreement(s) with its unionized
employee group(s).
b) The standard probationary/trial period for non-union employees of the City
shall be six working months. Any single period of absence during the
probationary period in excess of 5 working days, for any reason, shall be
added to the probationary period.
16 Criminal Reference Check/Vulnerable Sector Screening
16.01 The City recognizes the importance of ensuring the personal safety and well-
being of its employees and the safety and well-being of those members of the
community who are receiving services. The City will undertake a Criminal
Reference Check for all full-time and part-time volunteers, existing employees
who have applied successfully and external applicants who will, as a result of
their positions, meet one or a combination of the following criteria:
a) employees who occupy a position of trust, financial or otherwise.
Otherwise is defined as the level of authority, importance of contacts,
impact on the City's image/reputation, and access to confidential/privileged
information with the ability to control or manipulate data;
b) employees who are required to enter private residences on a regular basis;
c) all levels of management; and
Hiring Policy Page 11 of 12
72HUR 040
d) employees who as part of their job requirements, work directly and interact
with the vulnerable sector will form the basis for a Vulnerable Sector
Screening.
16.02 Guidelines
Criminal Reference ChecksNulnerable Sector Screenings shall be carried out in
accordance with the Ontario Human Rights Code. The Code prohibits
discrimination on the basis of a person's record of offenses which is defined as:
a) an offense in respect of which a pardon has been granted under the
Criminal Records Act and has not been revoked; and
b) An offense in respect of any provincial enactment.
A record of offenses does not include a conviction under the Criminal Code,
Narcotics Control.Act, Food and Drug Act or Federal Criminal Enactment for
which a pardon has not been granted or for which a pardon has been granted
and revoked.
Appendices
Appendix 1 Employment Requisition
Appendix 2 Internal Application Form
Appendix 3 Employment Application Form
Appendix 4 Employment Reference Consent Form
Appendix 5 Relocation Expense Service Agreement
This policy will be supported with a detailed operating procedure which will address the
actionable items of those directly involved in recruitment and their respective responsibilities.
•
Hiring Policy Page 12 of 12
HUR 040 73
Cali 00 Employment Requisition
PICKERING
Department Division Section
Position Title , Pay Grade
C New Start Date (anticipated) End Date (if applicable) Affiliation
C Existing C Non-Union C CUPE 129 C PPFA
Status
C Full-Time C Part-Time C Temporary C Term C Contract
C Relief(of whom) Estimated Hrs/Wk
Salary Account No. Reason for Vacancy
Required Education and/or Credentials
•
(i.e., special credentials, shift work, physical demands, environment, etc.)
Required Experience and Skills
Shift Requirements Sun Mon Tue Wed
Thu Fri Sat
Estimated Weekly Hrs Explanation (if applicable)
Initiated by Immediate Date Endorsed By Division Head Date
Non-Union Manager/Supervisor
Endorsed By Director Date Reviewed by Human Resources Date
Approved By CAO Date
(for all Permanent Full-Time and Part-Time Positions)
HR 0306-03/30 Rev. 13/05/21 Page 1 of 2
74
Oaf 0$4
-- t11 Employment Requisition
cim_rjm_ti roc
Human Resources Use Only. r
Posted Oni
..- El External'Advei ising. ,
Position'Filled By
fl External ❑ Internal`
Date of Hire
Pay Grade` Step
Proliation/Tfial-Period Advise Union (if applicable)`
❑ Yes ENo;
Additional Information
Human Resources Representative- Date
Alternate formats available upon request at 905.683.7575.
HR 0306-03/30 Rev. 13/05/21 Page 2 of 2
75
Ca,/co Internal Employment Application Form
PICKERING
Personal Information
Employee First Name Employee Last Name Daytime Phone Number
Current Status C' Full-Time C'Part-Time C Temporary C Term C Contract
C Relief(of whom)
Current Position Job Posting Number
Department Division Section
Seniority Date
Manager/Supervisor (if applicable)
Position Applied For
Please complete below or attach a current resume and cover letter.
Education
Level Areas of Study Length of Degree/Diploma Obtained
Programme/Course or Highest Grade Completed
(Ontario Equivalent)
Secondary
University
College or
Technical
HR 09/02-11/30 Rev. 13/11/28 Page 1 of 3
76
Cali 4 Internal Employment Application Form
PI KERING
Education (continued)
Level Areas of Study Length of Degree/Diploma Obtained
Programme/Course or Highest Grade Completed
(Ontario Equivalent)
Post
Graduate
Other
Please list any work related skills, certificates, licences or training that relate to the position being applied for.
Employment History
Current Position
Period of Employment From To
Duties/Responsibilities
HR 09/02-11/30 Rev. 13/11/28 Page 2 of 3
77
Cat/00 Internal Employment Application Form
PI KERING
Employment History (continued)
Name of Previous Employer
Previous Title
Period of Employment From To
Duties/Responsibilities
•
Name of Previous Employer
Previous Title
Period of Employment From To
Duties/Responsibilities
By submitting this application/resume, I am declaring that the foregoing information is true and
complete to my knowledge. I understand that a false statement may disqualify me from
employment, or cause my dismissal.
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information
and Protection of Privacy Act. This information is collected to be used for the purpose of candidate
selection. Any questions related to the collection of this information should be directed to the City Clerk,
One The Esplanade, Pickering, ON L1V 6K7, 905.420.4611.
Alternate formats available upon request at 905.683.7575.
HR 09/02-11/30 Rev. 13/11/28 Page 3 of 3
78
cite/ External Employment Application Form
PICKERING
* Required Field
Currently Advertised Positions(s) Availability •
Section Being Applied For (if other than advertised)
Personal Information
* *
First Name Last Name
* *
Street Address Unit Number
* * *
City Province Postal Code
Business Phone Number Home Phone Number
*
Mobile Phone Number Email Address
Are you legally entitled to work in Canada? * ❑Yes ENo
Have you attained the age of 18?*
EYes ❑No
Have you ever been employed by the City of Pickering?* ❑Yes ❑No
If yes, indicate date employed from To
Position Title
Cover Letter
Please insert text in the box below and attach an additional page if necessary.
•
HR 09/03-11/30 Rev. 13/11/28 Page 1 of 3
79
c"q 00 ._
External Employment Application Form
PICKERING
Education
*You must fill in at least one of the education fields
Level Areas of Study Length of Degree/Diploma Obtained
Programme/Course or Highest Grade Completed
(Ontario Equivalent)
Secondary
College or
Technical
University
Post Grad
Other
Please list any work related skills, experience or training that relate to the position being applied for. Must
be less than 300 characters.
HR 09/03-11/30 Rev. 13/11/28 Page 2 of 3
80
cif,/O1 External Employment Application Form
PICKERING
Employment History
•
Please record employment history.
•
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
* I hereby declare that the foregoing information is true and complete to my knowledge. I understand that
a false statement may disqualify me from employment, or cause my dismissal.
C'Agree ( Disagree
Select"Submit by Email" and the completed form will be delivered to the Human Resources
Division. If you require a copy please save this document to your computer.
Submit by Email
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information
and Protection of Privacy Act. This information is collected for the purpose of candidate selection. Any
questions related to the collection of this information should be directed to the City Clerk, One The
Esplanade, Pickering, ON LIV 6K7, 905.420.4611.
Alternate formats available upon request at 905.683.7575.
HR 09/03-11/30 Rev. 13/11/28 Page 3 of 3
81
Cirq n
. m: _ CITY POLICY/PROCEDURE
REFERENCE.INFORMATION CONSENT FORM
Under Section 32 (b) of the Municipal Freedom of Information and Protection of
Privacy Act, 1,
give the City of Pickering and its representative(s), the Coordinator, Human
Resources and/or the Division Head, Human Resources, my consent to provide
personal reference information contained in my personnel file to prospective
employers for the purpose of assessing my suitability for employment.
Date:
Signed:
82
Cz�y o� H U R 040
_ Appendix 5
I 1 Lk
RELOCATION EXPENSE SERVICE AGREEMENT
MEMORANDUM OF AGREEMENT MADE THIS DAY OF
20
BETWEEN: The Corporation of the City of Pickering (hereinafter referred to as
"the City").
- AND -
WHEREAS is (or was) a resident in the City
Province (State) of
AND WHEREAS has agreed to accept employment
as a with the City. .
NOW THEREFORE the parties agree as follows:
1. The City agrees to pay relocation expenses in
an amount to be later determined, for relocating to the City of Pickering.
2. agrees, in consideration of the payment of
such relocation expenses, to be employed exclusively by the City for a
minimum of two (2) years.
3. In the event voluntarily leaves the employ of the
City prior to the expiration of the two (2) years,
agrees to forthwith reimburse the City for a
proportionate part of the relocation expenses paid by the City pursuant to
this agreement as follows:
Total Amount Expended x Months not served = Repayment
24
4. The words "relocation expense" used herein means and includes all
expenses as have been agreed between the parties prior to the execution
of this agreement.
Page 1 of 2 83
HUR 040
Appendix 5
5. If the City severs or terminates the employment relationship at any time
during the two (2) years referred to herein, any outstanding balance yet to
be paid is forgiven by the City and there shall be no amount due and
owing between the parties.
IN WITNESS WHEREOF the City has affixed its proper seal in this regard
and sets his/her hand and seal this day of
, 20 .
The Corporation of the City of Pickering
• Chief Administrative Officer •
Division Head, Human Resources
Witness Employee
■
Page 2 of 2
84
o1 __
City Policy
PICKERING
Policy Title: Community Grant Policy Number
FIN 040
Reference Date Originated (m/d/y) Date Revised (m/d/y) Pages
Res. #11/83, Item #10 February 7, 1983 January 2008 3
By-law 6750/07 May 20, 2014
Res. #240/14
Approval: Chief Administrative Officer Point of Contact
Division Head, Finance & Treasurer
Policy Objective
The objective of this policy is to define policy guidelines for responding to organizational requests
for grant money.
Index
01 Definitions
02 Eligibility Criteria
03 Procedures
04 Appendices
01 Definitions
01.01 Not-for-Profit— community organizations that operate with controlling members
or boards to fulfill a mandate that serves to better a specific group within the
community or the general community at large. Not-for-Profit organizations can
be incorporated but are not required to be under this policy.
02 Eligibility Criteria
02.01 To be eligible for a grant pursuant to this Policy, an organization must be a
community association, service club and/or sport group:
(i) that is not-for-profit;
(ii) that serves, in whole or in part, the residents of the City of Pickering; and
(iii) at least 80% of whose members reside in the City.
A regionally-based organization may be considered for grant funding if it can
demonstrate that its services will directly benefit the residents of the City.
Organizations with a political mandate, such as ratepayers' associations or
tenant/landlord associations are not eligible for grants pursuant to this Policy.
Individuals are not eligible for grants pursuant to this Policy. •
02.02 To be considered for funding, a grant application by an organization must meet
the following criteria:
(i) the grant must be used to fund activities, programs or initiatives that
serve the residents of the City or that provide an economic benefit to the
City or to a local community within the City, or that create a positive
image of the City;
(ii) the grant must be used to fund activities, programs or initiatives that take
place within the municipal boundaries of the City;
(iii) the grant must be used to fund activities, programs or initiatives that are
not provided by any level of government;
(iv) the grant must not be used to offset administrative costs of the
organization or for debt repayment; and
(v) the grant must not be used to fund donations made by the organization.
03 Procedures
03.01 Organizations wishing to request a grant must complete a Community Grant
Application form (See Appendix 1) in full with required attachments and must
submit same to the Division Head, Finance & Treasurer by November 14th for
funding in the following year. Late submissions will not be considered.
03.02 The Division Head, Finance &Treasurer will review the Community Grant
Application to ensure that it meets the Eligibility Criteria. Organizations that
are not in good standing with the City of Pickering and/or have overdue
amounts owing to the City of Pickering will not be considered.
03.03 Once the Division Head, Finance & Treasurer has determined that a
Community Grant Application is eligible for funding under this Policy, it will
include the Community Grant Application in a report to Council to be received
for information prior to budget deliberations.
03.04 City Council will consider all Community Grant Applications and approve or
deny such requests during the annual City Budget approval process. The
City's Division Head, Finance &Treasurer will recommend to Council the total
grant funding allocation for each calendar year.
Community Grant Page 2 of 3
FIN 040
03.05 The Division Head, Finance & Treasurer will confirm in writing the status of
each community grant application with the respective applicant within 14 days
of the approval of the City Budget by Council Resolution.
03.06 Organizations will receive a cheque for the approved grant amount within 30
days of the approval of the City Budget by Council Resolution, unless required
that the grant be funded on a different date.
03.07 Grant recipients will be required to acknowledge the support of the City in all
advertising, publicity, programs and signage for which the funds were granted.
The recipient may not represent the City as partner or hold the City responsible
for any obligations related to the grant.
03.08 A grant in any year is not to be considered as commitment by the City to
continue with such assistance in future years.
03.09 The Division Head, Finance & Treasurer will refuse all grant requests that
require funding within the same calendar year in which the request is made,
unless the grant is for a function being conducted by an organization to aid City
residents who are stricken by personal tragedy or disaster and are in need of
financial assistance. In such cases, the Community Grant Application shall be
completed in full and will be subject to Council approval in the same year the
application is made.
03.10 The Division Head, Finance & Treasurer will refuse all requests to waive rental
fees for City facilities and park/equipment fees for City parks unless the fees
apply to a function conducted solely to aid City residents who are stricken by
personal tragedy or disaster and are in need of financial assistance. In such
cases, the Community Grant Application shall be completed in full and will be
subject to Council approval in the same year the application is made.
Appendices
Appendix 1 City of Pickering Community Grant Application Form
Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for
detailed processes regarding this Policy.
Community Grant Page 3 of 3
FIN 040
city oie A Community Grant Application
ERI
Note: Application Deadline - November 14, 2014
Prior to completing this application form, please review the Community Grant Policy.
Completed applications with supporting documentation should be forwarded to City of Pickering, Division
Head, Finance &Treasurer, One The Esplanade, Pickering, ON L1V 6K7 or by email to
corpsery @pickering.ca or by fax to 905.420.5313.
The following are to be included with this application
❑ Constitution/mission statement/or statement of purpose
❑ Copy of the most recent audited Financial Statements (if grant request is $10,000 or more)
❑ Copy of the most recent Financial Statements (if grant request is less than $10,000)
❑ Copy of the minutes of the meetings where the Executive approved the application
Organization/Association
Name Telephone #
Address Unit#
City Province Postal Code
Contact Information
First and Last Name Telephone #
Email Address
Organization Information
What year was your organization formed?
Where is your organization based? ❑ City of Pickering ❑ Other
Is your Organization incorporated as non-profit? ❑ Yes ❑ No
If yes, please provide date of incorporation
Date of Annual Meeting
CR 1402-05/06 Page 1 of 5
Cit,o? Community Grant Application
- I E
Please include current executive list
Describe your organization's typical activities (eg. programs, activities, events, services) (200 words or
less).
What is the total program registration or association membership in your organization?
How did you arrive at this percentage?
What percent of your organization memberships consists of Pickering residents?
Do you charge a fee for membership or any of the services you provide?
List the programs/services provided by your Organization that benefit Pickering residents.
CR 1402-05/06 Page 2 of 5
Cis 044 Community Grant Application
Financial Assistance
Amount Requested Amount Received in Previous Years
(insert dollar figure) (insert dollar figure) if applicable
Please describe how the grant funds will be spent and how it will benefit the Pickering community.
Successful organizations may be required to supply evidence that the funds were spent as described.
What additional funding or sponsorship have you applied for and/or successfully received in the past 2
years?
Year Source Purpose Amount Applied Amount Successfully
For$ Received $
CR 1402-05/06 Page 3 of 5
Community Grant Application
Carl Declaration & Acceptance of Conditions
IK
The Corporation of the City of Pickering (hereinafter called the "City"
Name of the Organization
(herein after called the "Organization"
1. The Organization confirms that the representations contained in the application for assistance are true
and correct in every respect and that in the event that the funds are not used for the project or programs as
described in the application, or if there are misrepresentations in the application, the full amount of the
assistance will be payable to the City.
2. That the Organization will make or continue to make attempts to secure funding from other sources as
indicated in its application.
3. That the Organization will keep proper books of accounts of all receipts and expenditures, relating to the
program, services or project.
4. That the Organization will retain and make available for inspection by the City or its auditors all records
and books of accounts of the Organization upon request from the City which may be made within 2 years of
the grant award.
5. That if the programs or services proposed in the Organization's application are not commenced, or are
not completed and there remain City funds on hand, or are completed without requiring the full use of the
City funds, such City funds will be returned to the City.
6. That the program or services not be represented as a City program or service, and that the Organization
does not have the authority to hold itself out as an agency of the City in anyway, the only relationship being
that the City has approved and granted financial assistance to the Organization.
7. That should the Organization receive grant funding and subsequently disband, the Organization must
dispose of their assets in a responsible manner that meets with the approval of the City.
8. That the Organization recognizes the City's contribution as outlined in the Community Grant Policy.
9. If there are any changes in the funding of the services, event or project from that contemplated in the
application, the Municipality will be notified of such changes through the Culture & Recreation Department.
10. The applicant agrees to provide the Municipality a year end summary confirming the financial
assistance provided by the Municipality was used for the services, event or project as described in their
application. Failure to provide such documentation will rule them ineligible for further financial assistance
under this program.
CR 1402-05/06 Page 4 of 5
Community Grant Application
city o! Declaration & Acceptance of Conditions
E
Certification
We certify that to the best of our knowledge, the financial and descriptive information provided is accurate
and is endorsed by the Organization we represent.
First and Last Name (please print) First and Last Name (please print)
Signature of Authorized Signing Officer#1 Signature of Authorized Signing Officer#2
Position with Organization/Association Position with Organization/Association
Date Date
Sit by Email
Personal information contained on this form is collected pursuant to the Municipal Freedom of Information
and Protection of Privacy Act and will be used for the purpose of applying for a grant. Questions about this
collection should be directed to the City Clerk, One The Esplanade, Pickering, ON L1 V 6K7, 905.420.4611.
Alternate formats available upon request at 905.683.7575.
CR 1402-05/06 Page 5 of 5
Cat/ 00 A
City Policy
PICKERING
Policy Title: Corporate Protocols Policy Number
ADM 110
Reference: Res. #240/14 Date Originated (m/d/y) Date Revised (m Idly) Pages •
05/20/2014 2
Approval: Chief Administrative Officer Point of Contact
Division Head, City Administration
Policy Objective
The purpose of this policy is to outline and establish protocol guidelines that will ensure events,
presentations, programs and services will benefit, promote and celebrate the City in a positive
manner. Participation in protocol events, presentations, programs and services which have a
significant public profile will be implemented according to accepted standards of protocol.
Index
01 Definitions
02 Procedures
01 • Definitions
01.01 Protocol — Means both written and unwritten conventions, etiquette and/or rules
of interaction and communication between Council, Administration, Dignitaries,
Organizations and the Public.
01.02 Protocol Event—A City event of significant public profile, requiring official
participation by the City, external dignitaries, organizations and the public.
02 Procedures
a) The City formally adopts and creates Procedures and Standard Operating Procedures
to put in place guidelines regarding Corporate protocols to ensure protocol events,
activities and presentations, are carried out in a professional manner;
b) support Council sanctioned twinning activities to ensure they further promote stronger
ties and goodwill between the City and its official twin cities;
c) ensure special recognition documents, materials, gifts and promotional items reflect
appropriate local themes and when appropriate, the Corporate identity; and
d) advise and assist elected officials, staff, dignitaries, organizations and the public in all
areas of protocol.
Events, presentations, programs and services will be supported with detailed operating
procedures which will address the structure and composition of events and clarify to Council,
staff, dignitaries, organizations and the public their respective responsibilities. Upon notice of
an event, presentation, program or service the appropriate procedure will be followed.
Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for
detailed processes regarding this Policy.
Policy Title: Corporate Protocols Page 2 of 2
Policy Number: ADM 110
Ctq o-0
PICKERING
May 20, 2014
•
By-laws
7355/14 Being a by-law to authorize the Whitevale Bridge
Replacement project in the City of Pickering and the
issuance of debentures in the amount of$1,400,000 [Refer
to Executive Committee pages 61 —62]
7356/14 Being a by-law to authorize the Fire Alarm Panel Upgrade for
Pickering Civic.Complex in the City of Pickering and the
issuance of debentures in the amount of$169,000 [Refer to
Executive Committee pages 45—46]
7357/14 Being a by-law to establish that part of Block M, Plan M-
1057, designated as Part 1, 40R-28283, as public highway. ,
(By-law attached) •
7358/14 Being a by-law to adopt the estimates of all sums required to
be raised by taxation for the year 2014 and to establish the
Tax Rates necessary to raise such sums and establish the
final due dates for the residential, pipeline, farm and
managed forest realty tax classes. [Refer to Executive
Committee pages 105-107]
7359/14 Being a by-law to establish that part of Lot 105, RCP 1051,
designated as Part 1, 40R-28105, as public highway. (By-law
attached)
7360/14 Being a by-law to provide for early voting and reduced hours of
voting in institutions and retirement homes on advance voting
days. (By-law attached)
95
•
City o0
_ ' Memo
PICKERING
To: Debbie Shields May 5, 2014
City Clerk
From: Denise Bye
Supervisor, Property & Development Services
Copy: Director, City Development •
Director, Corporate Services & City Solicitor
Division Head, Water Resources & Development Services
Chief Planner
:Subject: Request for Road Establishing By-law
- Owners: J. and S. Janevski
- LD 122/13
- Part Block M, M-1057, being Part 1, 40R-28283 (Eastbank Road)
File: Roadded.550
•
The Owners have applied to the Land Division Committee to sever Lot 48, Plan 1041 to create
one new development lot fronting Eastbank Road (the "severed parcel"). One of the conditions of
severance is that the reserve fronting the severed parcel (Part 1, Plan 40R-28283) be established
as public highway so that legal road frontage is provided from the newly created lot to Eastbank
Road.
As the owners have complied with all of the other conditions of La 122/13, it is now appropriate to
pass the by-law establishing Part 1, Plan 40R-28283 as public highway.
Attached is a location map and a draft by-law for the consideration of City Council at its meeting
scheduled for May 20, 2014.
•
DB:bg
Attachments Location Map
Draft By-law
96
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Location Map
Cifq off "4- FILE No: ROADDED. 550
APPLICANT: City of Pickering •
V COi ti u ti l e PROPERTY DESCRIPTION:Part of Block M, M-1057,being Part 1,40R-28283
City Development DATE: Apr. 14,2014
SCALE 1:5,000
Tcronet Enteryriaee Inc antl ita a ppllen.NI Aghta Reaervetl. Not p plan °f a"rvey. pN_11
2013 1APAC and its a"ppIlora.Ail right. Reserved. Not c plan of S"rvy.
9 f
The Corporation of the City of Pickering
By-law No.
•
Being a by-law to establish that part of Block
M, Plan M-1057, designated as Part 1,
40R-28283, as public highway.
Whereas The Corporation of the City of Pickering is the owner of that part of Block M,
Plan M-1057, designated as Part 1, 40R-28283, and wishes to establish it as public
highway.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. That part of Block M, Plan M-1057, designated as Part 1, 40R-28283 is hereby
established as public highway (Eastbank Road).
By-law passed this 20th day of May, 2014.
David Ryan, Mayor
Debbie Shields, City Clerk
•
98
co
Memo
PICKERING
To: Debbie Shields May 7, 2014
City Clerk
From: Denise Bye
Supervisor, Property & Development Services
Copy: Director, City Development
Director, Corporate Services& City Solicitor
Division Head, Water Resources & Development Services
Chief Planner
Subject: Request for Road Establishing By-law
- Owner: I. Lazaridis
- LD 32/13
- Part Lot 105, RCP 1051, being Part 1, 40R-28105 (Fairport Road)
File: Roadded.551
The Owner has applied, through the Land Division Committee, to sever Lot 105, RCP 1051 into
three parcels; a road widening parcel, a retained parcel fronting Fairport Road and a severed
parcel which will be merged with the adjacent lands to facilitate a common element condominium
development. The severance requires,
(a) the conveyance, from the Owner to the City, of a 3.05 metre parcel of land for road widening
purposes across the frontage of Fairport Road (Part 1, 40R-28105); and
(b) establishing Part 1, 40R-28105 as public highway.
As the Owner has conveyed Part 1, 40R-28105 to the City, it is now appropriate to pass a by-law
establishing Part 1, 40R-28105 as public highway, providing legal road frontage on Fairport Road
to the newly created lot.
Attached is a location map and a draft by-law for the consideration of City Council at its meeting
scheduled for May 20, 2014.
DB:bg
Attachments Location Map
Draft By-law
99
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Location Map
°i - FILE No: ROADDED. 551
-rr -' r APPLICANT: City of Pickering
�1�./�k��i�- PROPERTY DESCRIPTION: Part of Lot 105,RCP.1051,being Part 1,40R-28105•
City Development DATE: Apr.22,2014 ,
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100
• I
The Corporation of the City of Pickering
By-law No. ;
Being a by-law to establish that part of Lot
105, RCP 1051, designated as Part 1,
40R-28105, as public highway.
Whereas The Corporation of the City of Pickering is the owner of that part of Lot 105,.
RCP 1051_, designated as Part 1, 40R-28105, and wishes to establish it as public
highway.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. That part of Lot 105, RCP 1051, designated as Part 1, 40R-28105 is hereby
established as public highway(Fairport Road).
By-law passed this 20th day of May, 2014.
•
.:,f...42 fit;
•
David Ryan, Mayor
Debbie Shields,City Clerk
101
City o0
oRAFT
Memo
PICKERING
To: Mayor Ryan and May 14, 2014
Members of Council
•
From: Debbie Shields
City Clerk
Copy:
Subject: 2014 Municipal Elections
Special Polling Locations
File: A-2000
•
Further to Council's request on April 14th to contact additional Retirement Homes and institutions
for consideration of a Special Polling location for the 2014 Municipal Elections, please find
attached a By-law providing for 3 additional Special Polling locations. .
Please note that Chartwell Pickering City Centre declined to designate the location as a Special
Polling location as they will be voting at the Advance Votes located at City Hall or on Election Day
at the Pickering Recreation Complex.
Debbie Shields -
Attachment By-law 7360/14
102
The Corporation of the City.of Pickering
By-law No. 7360/14
Being a by-law to provide for early voting and
reduced hours of voting in institutions and
retirement homes on advance voting days.
Whereas Section 46(3) of the Municipal Elections Act, 1996, S.O., provides that a
municipal council may pass a by-law providing that specified voting places shall be
open for reduced voting hours in voting places in retirement homes or those institutions
as defined in Section 45(7) of the said Act, where the voting place is only for the use of
its residents;
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
That the voting places listed below shall be open during the dates and times specified:
Voting Place Dates and Times of Voting
VIVA Pickering Wednesday, October 15, 2014
1880 Glengrove Road 10:00 am — 12:00 pm
Chartwell Parkway Retirement Wednesday, October 15, 2014
1645 Pickering Parkway 1:00 pm — 3:00 pm
Rougemount Co-Operative Homes Inc. Friday, October 17, 2014
400 Kingston Road 1:00 pm —3:00 pm
By-law passed this 20th day of May, 2014.
David Ryan, Mayor
Paul Bigioni, Director, Corporate Services
& City Solicitor
103
City oq =__
,.sue::,::::: �—.-_ -■rnn:a::::::::::::::::::.::�
PICKERING May 20, 2014
Public Report on Confidential Meeting
1. Verbal Update by Division Head, Human Resources
Re: Memorandum of Settlement Between the City of Pickering
And Pickering Professional Firefighters' Association
That the recommendations considered at the Closed Meeting of Council be
approved.
•
104
Minutes/Meeting Summary
City
Accessibility Advisory Committee
Wednesday, March 26, 2014
PI KERING 7 pm
Main Committee Room, Pickering Civic Complex
Attendees: M. Brenner
K. Falconer
T. Logan
D. Sharma -
D. Tierney
S. Wilkinson
D. Marlowe, Staff Representative
R. Michaud, Recording Secretary
D. Shields, City Clerk
Absent:' Councillor O'Connell
T. Arvisais
P. Bashaw
A. Heywood-Delpeache
P. McCafferty
ltehi Details �Di ss�on &`Conclusion `'� y
F :� � _ Action Items/Status
Ref` 4, ma of d scussion r "' � ` }; include` d adline as
t a w s Z w
1.; - Welcome
D. Shields welcomed everyone and confirmed attendance for
meeting quorum and a list was provided to the Security Guard.
2�`, ?�:Revaew and ApprovaLof Minutes _ , _ . . . _
Moved by M. Brenner
Seconded by S. Wilkinson
That the minutes of the February 26, 2014 meeting be
approved.
Carried
:3. _ Review Draft-20'13 Annual Report . D Marlowe`
D. Marlowe provided draft copies of the committee's
achievements to be included in the City's Annual Report to
Council.
Discussion ensued and it was.suggested that more details be
included with regards to the committee's involvement in the
Page 1 of 4
•
•
Item/_ . -Details 8� Discussion 'Conclusion q ; Action ltemslStatus
�
Ref# (summary of discussion �� 'w� awe 'y } i T (include deadhne�as
appropriate)
review of site plan applications, i.e number of plans reviewed,
and a list of most common concerns/recommendations.
Moved by M. Brenner
Seconded by D. Sharma
That the 2013 Annual Report be approved with the addition of
comments regarding site plan application reviews.
Carried
4 Review of Amendment to the Draft D Marlowe
5 Year Accessibility Haan
D. Marlowe provided copies of the Design of Public Spaces
Standards (Accessibility Standards for the Built Environment)
for the committee's review. He indicated that the complete
report also includes the City's Facility and Library components.
The plan highlights the 2016 legislated requirements which
include Recreational Trails and Beach Access Routes, Outdoor
Public Use Eating Areas, Outdoor Play Spaces, Exterior Paths
of Travel, Accessible Parking, Obtaining Services (counters)
and Maintenance.
D. Marlowe noted that staff security and safety also have to be
taken into consideration when service counters are being
looked at for accessibility features.
D. Marlowe noted that staff are developing technical standards
in their planning process as well as identifying responsibilities
for upgrades and maintenance.
It was suggested that whenever possible, staff should consider
the legislated requirements when starting projects in new areas,
i.e. East Duffins Creek, Seaton.
Discussion followed on the on-street parking spaces and the
committee members stressed the importance of the need for
on-street parking spaces throughout the City, especially in more
popular areas, and suggested providing a list identifying the
areas where they would like to see improvements.
Further discussion followed on the sidewalks improvements
along the Kingston Road corridor and it was noted that this is a
Regional Road; therefore the timing of the project is impacted
by the Region's budget. .
Page 2 of 4
Item/�1 Details s D1scUron{W
SS Conclusion 'f g:" ''Action 1te►nslStatus
.r• 4..a"' ;'k ` r- '+A._._ . .mss. -r_v - "". -,*R`;a.'`_;
Ref#k (summaryof discussion) -# t r (�nc�ude deadl�r�eas r 4
.
The committee members indicated that they would like to start
developing a draft 5 year budget plan.
Event Planning, Artfest & Canada Day
D. Marlowe advised that the deadline to submit applications for D. Marlowe to submit
participation at the Artfest is Friday, April 4, 2014. Discussion application on behalf of
ensued and it was agreed that the committee would sponsor an the committee.
artist for the event and display the banner.
The committee is also interested in participating at the Canada
Day event. Further discussion to be held at the next meeting.
D Sharma suggested that the Committee should reconsider
holding the Accessibility Awareness event at the Pickering
Town Centre.
Accessibility Audit (Review 2013, Team Members for 2014)
The committee reviewed the 2012-2013 PAAC Facility Audit
Action Plan. D. Marlowe suggested that team members
conduct'site visits with facilities staff to identify outstanding S. Wilkinson to submit
items. dates to Renee.
Tanya Logan, Don Tierney and Sue Wilkinson volunteered to
complete the facility audit for 2014. Team to submit dates to ,
Clerk's office to coordinate visits with staff. -
Tactile Surface Indicator Pilot Project
Item already discussed in the review of the draft 2013 Annual
Report. D. Marlowe to combine
Developers' Handbook/Brochure comments into a draft
brochure.
The comments received from Sue, Don and Debbie were
circulated to committee members for their-review. It was
suggested that additional statistical information and census
data be added to the sheet. D. Marlowe to draft brochure for
review at next meeting.
Meeting Adjourned: 9:15 pm
Copy: City Clerk .
Page3of4
CHI 00 Minutes
Heritage Pickering
_ � Advisory Committee Meeting
PICKERING March 27, 2014
7:00 pm
Main Committee Room
Attendees: Councillor Rodrigues
T. Besso
S. lyer
W. Jamadar
D.Joyce
T. Reimer
D. Rundle
C. Sopher
J. Van Huss
C. Celebre, Senior Planner, Development Review & Heritage
L. Roberts, Recording Secretary
Absent: E. Mason
M. Sawchuck
_`Item !: Details&,Discussion_& Conclusion Action Items I
tef summary of discussion); ' T Status
5 L _(include deadline`as
app�opnate)
Welcome T
J. Van Huss welcomed everyone to the meeting. _
royal of Minutes; ' • =
Moved by T. Reimer
Seconded by S. lyer
- That the minutes of the February 27, 2014 meeting of the
Heritage Pickering Advisory. Committee be approved.
Carried •
U � Bus�raessAr�s�ng from Minutes: r 4 �� ANa_:. en . f :.,. ..: 5 . ;
3.1) 2014 Work Plan
•
Updates on the 2014 work plan were provided as follows;
J. Van Huss provided an update on behalf of M. Sawchuck with
respect to the register. She noted he had prepared a
spreadsheet with detailed information and assigned members to
particular areas. This had been forwarded electronically to all
members. J. Van Huss noted that members could now take their
Page 1
Jtem?J Details 8� Discussion 8 Conclusion _ Action:ltems J
:Ref#r (summary of discussion) = t Status
-~ F x ` {include deadline as
PP t )
sections and go out to determine if the building still exists and
photograph the property. She reminded everyone that photos
need to be taken from the street, and that if anyone has difficulty
in opening or printing off their sections of the document, please
contact J. Van Huss or M. Sawchuck for assistance. She stated
the intent was for this document to eventually become the
register.
It was noted that memory sticks had been provided at the
previous meeting to assist the members with obtaining the
background information on the properties. C. Celebre noted she
would speak to M. Sawchuck with respect to creating a tab on
the spreadsheet for each member's assigned areas.
Discussion ensued with respect to the most appropriate times to
take the photos, preferably prior to the leaves coming out, as
they may obscure the buildings, as well as the website format. J.
Van Huss suggested a timeframe of June to have the work on
the spreadsheet complete.
C. Celebre provided an update with respect to heritage permit
applications. She noted she had met with the Chief Building
Official, who was very receptive to working together on these
applications in order to provide information to the inspectors so
they will be better informed when doing inspections. She
indicated the CBO would be involved from the beginning of the
process on the next application received.
C. Sopher provided an update with respect to the heritage
plaque program. He indicated he had been researching various
municipalities. He noted that in Whitevale, everyone participated
in the research as well as fundraising, with the residents paying a
portion of the cost of the plaques. He also noted that in other
municipalities, materials and costs varied. He noted that it would
be good to indicate the name of the first occupants of the
property on the plaque as well.
Discussion ensued with respect to having district plaques.
Councillor Rodrigues questioned the costs as well as having
residents co-pay. He asked if photos of the existing plaques C. Sopher to
could be taken to show members. C. Sopher noted he could action
take some photos.
C. Celebre informed the members that the By-law for designating
2865 Sideline 16 would be going to Council for approval on April
22"d Councillor Rodrigues questioned whether the City had
received any comments from the Province.
Page 2
item./ Details 8� Discuss>lon 8�,Conclusion Action Items J .
r
.,-1-4-61,40-44 (summary of discussion)
L (include deadlines
C. Celebre provided an update with respect to designations of
Provincially owned heritage properties in Seaton. She noted that
an RFP for consultants to prepare the background research and
designation by-laws was being prepared. She noted this takes
time, and it was planned that once a consultant was chosen,
research would.be this year and proceed to designating the
properties next year. She noted that in conversations with the
Province, they had noted that a condition could be put in the
purchase of sale for Provincially owned properties noting that
they would automatically become designated once the purchase
had finalized. The Province had indicated that the City of
Toronto has done this in the past. C. Celebre stated the City -
would continue to have dialogue in this regard with the Province.
J. Van Huss noted she had researched other municipalities for
their websites on heritage register set ups and noted that in
speaking with Cathy Grant, CEO Pickering Library, she had
indicated that fewer residents are accessing websites and
instead are using twitter and facebook, etc. It was noted that
Ms. Grant had suggested J. Van Huss attend the Library to show
how they access all the various social media avenues, as there
is a range of possibilities for accessing Heritage information. D.
Joyce noted she could assist in this as well.
3.2) Mattamy Barn Demo-Dismantling
C. Celebre provided an update on the dismantling and demolition
of the Mattamy Barn which had occurred the week of March 18th
It was noted that the Museum would benefit from salvage items
from 1450 Whitevale Road, and the Whitevale Residents
Association would receive items salvaged from 1390 Whitevale
Road. She noted the Museum was very appreciative of the
items they had received. Mattamy has arranged to move large
materials for both the Whiteval residents and the Museum
sometime next week. She also stated a nesting kiosk for the
barn swallows had been located in the Natural Heritage System.
C. Celebre noted that Mattamy had gone above and beyond in
the dismantling and demolition of the barns. J. Van Huss J. Van Huss to
suggested that a letter of appreciation be forwarded to Mattamy action
on behalf of the heritage committee. It was also suggested that
the Museum be contacted to see if they would like to be included
in the letter.
- C. Sopher asked that the City send a reminder to the developers
for the Seaton lands reminding them of the City's requirements.
Page 3
Item 1. Details&:Discussion &Conclusion . Acti bid
tems
:Ref# ` (summary of discussion) - Status -
_{include aeadhne as
appropnate)
C. Celebre noted she would follow up with the CBO.
It was questioned whether University of Toronto students could J. Van Huss to
assist with the dating of the beams. action
ty- 4..-:['.
0 _New_ :Business
4.1) Heritage Workshop — Gravenhurst
J. Van Huss provided details on an upcoming seminar being
hosted by the Gravenhurst Municipal Heritage Committee and
Community Heritage Ontario to be held at the Muskoka Boat and
Heritage Centre in Gravenhurst on April 24th from 1:00 pm to 4:00
pm. This is a free seminar, and it was suggested that any
members wishing to attend inform L. Roberts by April 7th in order
to meet the deadline of April 11th for confirming attendance.
5.1) Ministry of Tourism, Culture & Sport
J. Van Huss noted the Ministry of Tourism, Culture & Sport had
forwarded the letter which waives the tariff fees at the Land
Registry Office in Whitby. It was noted this covers tariff fees
only, and other charges could be incurred, such as
photocopying, etc. A copy of the letter had been forwarded to all
members electronically.
6 0 Other Business: .. , ;# } ._ _ -
6.1) C. Sopher questioned'the homes that Del Property
Management had indicated would be demolished if additional
research was undertaken. C. Celebre noted that she contacted
the Library and had been informed that they could not find any
information on these properties and research on this would need
to be conducted through the Land Registry Office, as no
information could be found at the Library.
6.2) J. Van Huss noted she had attended the launch of the City
of Pickering's draft Cultural Strategic Plan. She explained how
the City planned to incorporate cultural initiatives into their
strategic plan by recognizing the needs of a diverse group. She
noted that a public meeting will be held on April 16th in order to
get feedback on the plan. She also noted it had stated that 2%
of the reserve developed'for arts & heritage funding of the total
tax base committed to culture.
J. Van Huss noted this was a ten year plan developed by City
staff, with plans to release this year. She explained the role the
Committee would have and it was noted that copies of this
Page 4
•
Item/_ Details 4 Discussion & Conclusion Action Items I
Ref# (summary of discussion) Status
= � (include dead_line as
a �o nate
document be forwarded to members to allow time for comments L. Roberts to
to be received. It was suggested that comments be forwarded to action
C. Celebre by April 2nd
6.3) J. Van Huss informed members that Whitby would be
hosting their Doors Open on May 3rd, and Camp X would be part
of the program.
7 0 Next Meeting/Adjournment _
Next Meeting: April 24, 2014
The.meeting adjourned at 8:30 pm.
Copy: City Clerk
•
. i
Page 5
Minutes/Meeting Summary
City ,r4 A
Sustainable Pickering Advisory Committee
Wednesday, April 9, 2014
PI KERIN 11:30 am
CAO Boardroom
Attendees: Doug Dickerson, Chair, City Councillor, Ward 2
David Pickles, Vice-Chair, City Councillor, Ward 3
Peter Rodrigues, Regional Councillor, Ward 3
Tom Melymuk, Director, City Development
Grant McGregor, Manager, Sustainability & Economic Development
Gilbert Boehm, Supervisor; Energy Management
Michelle Pearce, Coordinator, Environmental Awareness Programs
Chantal Whitaker, Coordinator, Sustainability
Jessica Macina, Administrative Assistant I (Recording Secretary)
Guest: Shawna Mutton
Executive Director, Durham Sustain Ability
Ifem/rte �De'tails&Discussion & Conclusion # Action Items/Status$
Re
- f# (summary of dscussion) 4 , w f
(include deadline as E
.appropriate)'
= 1 DurhamSustain Ability Presentation on Durham Partners S. Mutton
m Project Green PPPG) activities
Councillor Dickerson called the meeting to order at 11:35 am.
Councillor Dickerson welcomed S. Mutton, Executive Director,
Durham Sustain Ability (DSA).
S. Mutton thanked everyone for the opportunity and proceeded
with the presentation.
Durham Partners.in Project Green (DPPG) is a program of DSA
that provides sustainability aid-to Durham Region businesses in
various areas of energy efficiency performance such as:
assessments, training and implementation support services
related to energy conservation, waste reduction and water
consumption. DPPG is a not-for-profit team in collaboration with
Sponsors & Partners like Toronto and Region Conservation
Authority (TRCA), Durham Region, Veridian Connections, City
of Pickering and Enbridge to name a few. DPPG helps clients
improve diverse economic aspects of their companies including:
• Revenue/Share Growth
• Cost Reduction
• Corporate Social Responsibility •
• Customer Satisfaction
• Employee Engagement
• The Health of our Environment
Page 1 of 8
`Ifeml Details&`Discussion & Conclusionu Action_ Jtem. s/Status
Ref# -Fx .summa moo#discussion
� ry (m lu Pe deadline as
�_ _ ;;appro riate)
The focus on the Eco-Efficiency Program is to help corporations
understand energy consumption and how they can reduce
energy costs with minimal impact to their operational needs.
S. Mutton commended the City of Pickering and thanked the
Sustainable Pickering Advisory Committee for being one of the
leading partners and supporters of this program. S. Mutton also
acknowledged that the program's success derives from
developed alliances with regional energy providers,
municipalities, qualified providers of sustainability solutions, and
volunteers.
DPPG has promoted different events including:
• Hosting 163 companies and 257 participants at events
such as:
o Understanding Your Electricity Bill (Breakfast)
o Spot the Energy Savings
o Getting Results from Lean & Green
o Energy Savings Business (Breakfast)
• Produced and Published six Case Studies (Jessica M.
has copies of the case study for review upon request)
• Performed 77 Eco-Efficiency Assessments
• 11 Retrofit projects completed resulting in:
o 791,786 kWh/year in electricity savings
o 48,821 m3/year in natural gas savings
o $83,000 + in annual savings
o *179 tonnes of greenhouse gas savings
* the actual number would be higher as this only
represents applications that went through the
OPA and Enbridge incentive programs
• Promoted assessment programs by cold calling over
2000 prospects
Councillor Rodrigues enquired about the outcome of the 2000
. cold calls. How much interest was generated through this
initiative?
T. Melymuk also enquired if this could be a good way to
measure the program's success.
S. Mutton commented that although the cold calling wasn't as
successful as initially thought, it gave them perspective as to
how to implement new strategic planning to reach potential
clients. S. Mutton agreed with Councillor Rodrigues that most
organizations may be inclined to think that DPPG is a profit
organization, therefore, minimizing the opportunity for business.
S. Mutton also agreed with Councillor Rodrigues that some of
these initiatives will allow corporations to learn about each other
and provide new business opportunities through this program.
Page 2 of 8
Iteml aF Details &Discussion£8 Conciusion Actio.rii ItemslStatus
(include deadline as
Ref#4�k �.,�(summary_of discussion)r��� '�,� ' �'� - � ,•" � � , � � .� , ,.�.�
' :� �� � �- � �. � �} �,� •. ,M :;a ro Hate �' � .�>.
T. Melymuk wanted to get a general idea of how many
prospects they were able to reach through this initiative.
S. Mutton noted that she will get back to the committee with S. Mutton to action
those numbers.
Councillor Dickerson enquired about the Eco-Efficiency
Program assessment and what it entails.
S. Mutton explained that the Eco-Efficiency Assessment is
great for companies that are looking for a one-stop shop to
reduce energy, water and waste costs while increasing its
productivity and improving the environment.
The program features the following complimentary three steps
to achieve success:
Step 1 —Walk-Through Eco-Efficiency Review
DPPG's Energy Management Technologist along with the
company's utility representative will conduct a complimentary
walk-through review of the entire facility to identify high-level
opportunities for energy, water, waste reduction and cost
savings, while providing an overview of any available financial
incentives.
Step 2—Cost-Shared Detailed Eco-Efficiency Assessment
DPPG will facilitate a cost-shared detailed audit by a third-party
consultant who will develop a detailed plan and business case
to implement the cost-saving opportunities identified through
this walk-through review.
Step 3 — Implementation Assistance
To help businesses with financing the cost saving opportunities,
DPPG will assist by identifying and coordinating applications to
financial assistance programs that can reduce the investment
payback period.
Councillor Dickerson commented and recognized that every
company may have different needs; small businesses will look
for convenience and minimal expense in order to proceed with
this assessment.
Councillor Dickerson and Councillor Pickles asked if there was
a report that could identify measures of an average cost
savings per day/month/year.
S. Mutton mentioned that they are in the process of developing
strategies to measure and identify these areas as well as create
value proposition packages to assist in the promotion of this
program.
Page 3 of 8
Item1 tails & Discussiori_8 Conclusion = ¢Action,ltems/Status
Ref# `(summary of discussion) h _ (00 ude4deadlme as
C. Whitaker asked if the program had received criticism from
businesses in this sector who perform similar work since the
DPPG program is partially funded by government and utilities.
S. Mutton replied that they have not.
Councillor Pickles commented that DPPG could act as a link
between corporations and potentially create more business
opportunities among companies by connecting them and
allowing them to learn about each other.
Councillor Dickerson asked if there was any funding available
for these types of assessments.
Councillor Rodrigues asked if there was a different type of
approach to make this program more desirable.
Councillor Rodrigues also commented that by providing
companies with different choicessuch as: covering some of
their expenses, will make this program more attractive.
S. Mutton explained that government funding is available as
well as financial initiatives from an array of programs offered
throughout the province. Utility partners offer free services and
financial incentives to support the energy efficiency initiatives of
their customers.
DPPG's strategic direction for 2014 is to:
• Define Partners in Project Green Program
• Generate Demand
• Deliver Value & Results
S. Mutton spoke about DPPG's Member Service
Core Services:
• Awareness &Training
• Eco-Efficiency Assessments
• Results Realization
• Organizational Visibility
• Networking & Recognition
• Respectful Representation
Optional Services:
• Sustainability Energizer
• Supply Chain Review •
• Project/Change Management
• Portfolio Manager
• Air Leakage Testing (Thermal Imaging)
• Employee Engagement Workshops
Page 4 of 8
Iteml f, Deta n 8� Conclusion
(summary of discussion � � tu •
) 4`� 4 include deadline as s Ref#
.. _ rte,
S. Mutton mentioned the partnership with Sustainability CoLab.
S. Mutton advised that there will be a session on April 28, 2014
that would explain this initiative and that she will send more
information on this matter. Gilbert B. enquired about this
initiative and expressed interest in attending.
Councillor Dickerson thanked S. Mutton for the very informative
presentation.
S. Mutton thanked everyone once again and left the meeting at
12:40 pm.
A discussion ensued regarding funding. The committee
subsequently agreed that the decision on DSA's funding
request should be at the discretion of the Director, City
Development.
2. Environmental Restoration;Activities in Pickering M Pearce
Presentation
M. Pearce provided an update of the Environmental Restoration
activities that will be implemented in 2014. The City of Pickering
and TRCA will be working closely on various projects
throughout the City while engaging the community.
M. Pearce distributed an activity summary of Environmental
Restoration Projects, along with a map indicating where these
activities will take place.
Activities scheduled for 2014 include:
• Amberlea Park—TD Greens Streets tree planting with
Highbush Public School students and City staff.
• Harbour Entrance— Reconstruction of the publicly
accessible breakwaters continues and is on schedule for
fall completion. Public access expected to resume in
October.
• Frenchman's Bay East, North Shore Habitat— Shrubs
will be planted on earth day as part of harbour entrance
compensation and habitat restoration. The goal is to
make it more accessible and safe for residents. Project
expected to be completed by the end of Spring 2014.
• Duffin Heights, West- Community Engagement initiative.
60 trees and 250 shrubs will be planted by community
volunteers ie. Devi Mandir's youth group, City and TRCA
staff. Event to take place on April 26, 2014.
Page 5 of 8
Item/ , Details &Discussion & Conclusion :Action Items/Status
Ref# wx. (summary of discussion) y,� rt` (include deadline as
M. Pearce advised that the following events have been
scheduled:
Illegal Dumping Sign Unveiling
Date: Tuesday, April 22nd, 2:00 pm
Location: Millennium Square, Liverpool Road south
Details: The Sustainable Pickering Advisory Committee will be
unveiling new signage, designed to enhance park safety and M. Pearce to action
cleanliness and reduce illegal dumping and littering activities
within our community.
Earth Day Planting and Frenchman's Bay Harbour Entrance
Reconstruction Project Sneak Peek
Date: Tuesday, April 22"d, 2:30 pm
Location: Millennium Square, Liverpool Road south, Pickering
Details: Members of the Nautical Village Business Association,
Pickering City Council, TRCA, MP Corneliu Chisu and MPP
Tracey MacCharles will be planting trees along Pickering's
enhanced waterfront. Following the planting, the group will have
an opportunity to tour the construction site, and learn about the
progress first hand.
20 Minute Pickering Makeover
Date: Friday, April 25th, 3:00 pm
Location: Esplanade Park, Pickering City Hall
Details: Join Members of Council and City staff as they
participate in the annual 20 Minute Makeover. Participants will
commit to making over an area of their community by picking up
litter for 20 minutes. Bags and gloves are provided by the City
of Pickering.
Take Pride in Pickering Day— Frenchman's Bay West
Harbour Entrance Sneak Peek
Date: Saturday, April 26th, 10:30 am
Location: Rotary Frenchman's Bay West Park, West Shore
Blvd. south onto Beachpoint Promenade
Details: Get an up close and personal tour of the work being
done on the western breakwaters as part of the Harbour
Entrance reconstruction project.
Take Pride in Pickering Day— Community Tree Planting
Date: Saturday, April 26th, 11:30 am
Location: Dersan Street and Tillings Road, Pickering
Details: Local residents and members of the Devi Mandir Youth
group will be planting native trees and shrubs to help restore
the natural vegetation that was removed during the construction
that took place along Tillings Road over the past two years.
Page 6 of 8
s G aY q=.•9-.
Item/ = Details 8 D�scussion8 Conclusion ` x Action}Items/Status �'.
.-*=, - r .., �,,, s +,
Ref# �(summar∎,/“ discc.uss on)�i 4 _ � � (nclutl�e�deadine as
Councillor Dickerson asked M. Pearce to provide the committee
with all the details as he would also like to promote these
events on his Facebook page.
Councillor Dickerson enquired if there were other activities
along with planting trees that could be promoted in future
events.
G. McGregor indicated that this is a great way to get residents
involved and more ideas will generate through these type of
initiatives.
Councillor Dickerson also enquired if some of these planting
initiatives were federally funded.
Councillor Rodrigues asked if some of these trees could be
planted in areas that were affected by the Emerald ash borer
infestation.
Councillor Dickerson concurred with Councillor Rodrigues'
suggestion.
T. Melymuk mentioned that these lands are in Duffins Heights
and are provincially owned, and that the Duffin Heights
landowner agreement requires that compensation funding be
spent in Duffin Heights. However, on a go-forward basis the
City might want to consider no tying compensation funding to a
specific geographic location.
G. McGregor concurred with T. Melymuk adding that the
landowners' contributions will go toward these activities and
that this is a three year program. G. McGregor also noted that
another benefit from the landowners' contributions is to future ,
improvements that are planned for the Urfe and Ganatsekiagon
stream crossings. .
3. _ Sustainable Pickering Day.: C Whifaker>
C. Whitaker advised the committee that she received very
positive feedback from everyone that attended Sustainable
Pickering Day. Through this event, the City was able to reach
out to several hundred people and many new residents signed
up for the Sustainability eList. In addition, 60 lbs. of food was
collected for the Food Bank. The event was so successful that
organizers were asked to expand and include more vendors for
future events. Chantal will meet with Pickering Town Centre to
discuss more on the matter.
Councillor Dickerson praised Chantal and volunteers for a job
well done. He also noted that the absence of the stage and
music seemed to be more suitable for this event.
Page 7 of 8
Itemis Details &Discussion 8i Conclusion Action Items/Status -
Ref r F summary of tliscu`ssion) � _ ` (include deadline`as
• � sae ,.� - -, '-`-
C. Whitaker commented that all the vendors and display
participants did a great job and that their presentation material
and activities were very well received. With next year being the
10th annual Sustainable Pickering Day, planning will commence
early to plan special aspects to celebrate this milestone.
4 Update on Dunbarton High School EnviroClub C;Whitaker
Celebrating Sustainable:Neighbourhoodspro�ect`>
C. Whitaker advised that she will be meeting with David Gordon
and students from Dunbarton High School this afternoon at
3:00 pm to discuss plans for the park and the outcome of the
survey they did of residents surrounding the site.
C. Whitaker will update the committee with the outcome of the
meeting.
5 Update on illegal dumping signs -M Pearce
M. Pearce advised the committee that illegal dumping signs
have been created and approved. The new signs have more
information including a QR code and will replace the current
Eyes on the Street signs.
M. Pearce announced that there will be a photo opportunity on
April 22, 2014 and will provide further information to all
committee members shortly.
The committee acknowledged Jesse St. Amant for
implementing this program and would like to thank him for this
initiative.
Councillor Dickerson enquired as to whether the City could
initiate an Adopt a Road Program to help alleviate some of the
work that is required by staff to remove litter and dumping from
our roadways.
M. Pearce remarked that it has been looked into in the past but
has been abandoned due to safety concerns. M. Pearce M. Pearce to action
advised that she will meet with appropriate City staff to discuss
the possibility of starting an Adopt a Road Program.
Meeting Adjourned: 2:10 pm
Next meeting: Wednesday, June 11, 2014, Main Committee Room
Copy: City Clerk
Page 8 of 8
C_itr1 o Committee of Adjustment
Meeting Minutes
. ''s- 5.?`'`'.`:`:.::::::`;:' Wednesday, April 9, 2014
I 1 7:00 pm
Main Committee Room
•
Present:
Tom Copeland
David Johnson — Chair
Eric Newton
Shirley Van Steen —Vice-Chair
Also Present:
Melissa Markham, Secretary-Treasurer
Lesley Dunne, Assistant Secretary-Treasurer •
Absent:
Bill Utton
(I) Adoption of Agenda
Moved by Shirley Van Steen
Seconded by Eric Newton
That the agenda for the Wednesday, April 9, 2014 meeting be adopted.
Carried Unanimously
(II) Adoption of Minutes
Moved by Tom Copeland
Seconded by Eric Newton
That the minutes of the 4th meeting of the Committee of Adjustment held
Wednesday, March 19, 2014 be adopted.
Carried Unanimously
•
Page 1 of 5
Cat/ c Committee of Adjustment
Meeting Minutes
Wednesday, April 9, 2014
7:00 pm
Main Committee Room
(III) Reports
1. P/CA 21/14 & P/CA 22/14
B. & L. Woodbine •
305 Toynevale Road
P/CA 21/14 (Proposed Retained Parcel)
The applicant requests relief from Zoning By-law 2511, as amended, to permit a
minimum front yard depth of 4.5 metres to an existing detached dwelling;
whereas the by-law requires a minimum front yard depth of 7.5 metres.
P/CA 22/14 (Proposed Severed Parcel)
The applicant requests relief from Zoning By-law 2511, as amended, to permit a
minimum lot frontage of 15.2 metres and a minimum lot area of 460 square
metres; whereas the by-law requires a minimum lot frontage of 18.0 metres and
a minimum lot area of 550 square metres.
The applicant requests approval of these two minor variance applications to
facilitate the creation of one additional lot through the Region of Durham Land
Division Committee in order to permit the construction of a new detached
dwelling on the proposed severed parcel and obtain zoning compliance for an
existing detached dwelling located on the proposed retained parcel.
Secretary-Treasurer outlined staff recommendation from the City Development
Department recommending deferral.
Written comments were also received from the Ministry of Transportation (MTO)
indicating no objection to the application; however no structures are permitted
within a 14.0 metre setback from the Hwy 401 property line. A MTO Building
Land Use permit is required.
Brad & Lea Woodbine, owners, were present to represent the application. No
further representation was present in favour of or in objection to the application.
Moved by Tom Copeland
Seconded by Shirley Van Steen
That applications P/CA 21/14 & P/CA 22/14 by B. & L. Woodbine, be Deferred to
the next Committee of Adjustment meeting date on April 30, 2014 to allow a
revised notice to be circulated to include an additional variance.
Carried Unanimously
Page 2 of 5
Cztq o0 Committee of Adjustment
" = Meeting Minutes
- -°'1 = � ''• Wednesday, April 9, 201.4
I 11111..--- 7:00 pm
Main Committee Room
2. P/CA 23/14
First Simcha Shopping Centres (Calloway REIT Inc.)
1899 Brock Road
The applicant requests relief from Zoning By-law 3036, as amended by By-law
5511/99, to permit the creation of one unit for a retail store with a minimum floor
area of 230 square metres within Building D, whereas the by-law requires a
minimum unit size for a retail store to be larger than or equal to 300 square metres.
The applicant requests approval of this variance in order to obtain a building
permit for interior alterations to create a unit for a retail store within Building D.
Secretary-Treasurer outlined staff recommendation from the City Development
Department recommending approval subject to conditions. Written comments
were also received from the City's Development Services expressing no
concerns.
Todd Pierce, agent, was present to represent the application. No further
representation was present in favour of or in objection to the application.
Moved by Shirley Van Steen
Seconded by Eric Newton
That application P/CA 23/14 by First Simcha Shopping Centres, be Approved on
the grounds that the creation of one unit for a retail store with a minimum floor
area of 230 square metres within Building D is minor in nature, desirable for the
appropriate development of the land, and in keeping with the general intent and
purpose of the Official Plan and the Zoning By-law, subject to the following
conditions:
1. That the variance apply only to one unit within Building D, as generally sited
and outlined on the applicant's submitt ed plans.
2. That the applicant obtain a building permit for the proposed construction by
April 8, 2016 or this decision shall become null and void.
Carried Unanimously
Page 3 of 5
Cliff 00 Committee of Adjustment
Meeting Minutes
•
" ; = CITY Wednesday, April 9, 2014
PI ' I IIV 7:00 pm
Main Committee Room
3. P/CA 24/14
I. Lazaridis
1823 Fairport Road
The applicant requests relief from Zoning By-law 3036, as amended:
• to recognize an existing lot frontage of 15.2 metres, whereas the by-law
requires a minimum lot frontage of 18.0 metres
• to permit a minimum side yard width of 1.5 metres, whereas the by-law
requires a minimum side yard width of 1.8 metres
• to permit a maximum lot coverage of 38 percent, whereas the by-law requires
a maximum lot coverage of 33 percent
The applicant requests approval of this variance application in order to obtain a
building permit for the construction of a detached dwelling.
Secretary-Treasurer outlined staff recommendation from the City Development •
Department recommending approval subject to conditions. Written comments
were received from the City's Development Services expressing no concerns.
Written comments were received from Patrick Duffield of 1825 Fairport Road in
objection to the application. He expressed concerns with the proposed dwelling
due to the loss of natural sunlight to his property, the decrease in property value
and the interference with his families comfort. He also expressed comments that
the application is not minor and opposed to the requested application.
Written comments were received from Sue Peschke of 1831 Fairport Road in
objection to the application. She expressed concerns with the 7.5 metre
driveway length that is not in keeping with the existing characteristics of the
neighbourhood. She also expressed a concern with the increase in lot coverage
and the decrease in the side yard width which would be more acceptable if the
house was set further back from the road. The proposal would further impair the
sightlines and make it more difficult to exit their driveway. She also indicated
there is an ongoing drainage issue since the sewers and sidewalks were installed
along Fairport Road and with each infill development, drainage issues are getting
worse.
Amanda Lazaridis,agent, was present to represent the application. No further
representation was present in favour of or in objection to the application.
In response to a question from the Committee, Amanda Lazaridis explained as a
result of the future conveyance of a 3.0 metre road widening the lot coverage
would have complied with the By-law.
Page 4 of 5
City 4 -' Committee of Adjustment
Meeting Minutes
RH\J Wednesday, April 9, 2014
I 7:00 pm
Main Committee Room
Moved by Tom Copeland
Seconded by Shirley Van Steen
That application P/CA 24/14 by I. Lazaridis, be Approved on the grounds that
the-existing lot frontage of 15.2 metres, minimum side yard width of 1.5 metres,
and maximum lot coverage to 38 percent are minor in nature, desirable for the
appropriate development of the land, and in keeping with the general intent and
purpose of the Official Plan and the Zoning By-law, subject to the following
conditions:
1. That the variances apply only to the proposed dwelling, as generally sited and
outlined on the applicant's submitted plans.
2. That the applicant obtains a building permit for the proposed construction by
April 8, 2016, or this decision shall become,null and void.
Carried Unanimously
(IV) Adjournment
Moved by Eric Newton
Seconded by Shirley Van Steen
That the 5th meeting of the 2014 Committee of Adjustment be adjourned at
7:14 pm and the next meeting of the Committee of Adjustment be held on
Wednesday, April 30, 2014.
Carried Unanimously
4ct \ (91 �y
Date
Chair
ifOr
Assistant Secretary-Treasurer
Page 5 of 5