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2014 Current Budget
As A�proved by Council February 24, 2�14 C��y of P�ck�ri�g 1! ` , ` ;: �i � -� `, '.� :r. :�. �`� *. �',. : �; . �, Budget Summaries Office of the Chief Administrati�e Officer Office of the Ci�ief Administrati�e Officer-Admin Customer Care Centre Human Resources Health & Safety Fire Services Di�ision Fire Pratection Emergency Operations Corporafe Services �inance Supply & Services Informatiort Technolagy Legal & �egislative Ser�ices Cierks Office Records Management & Elect�ans Print Sho�I Mail Room By-Law Animal Services Engineering & Public Works . Engineering & Public Works - Arimin Engineering Services Engineering 5ervices--Admin Crossing Guards Devefopment Control Operations & Fleef Services Operations Admin Property Maintenance 4perations Cenfire-M�anicipal Garage Roads Sidewalks Streetlights Parks Department Page 1 6 2�21 15 2'i 29 19 2139 22 2141 26 29 2240 3q� 2241 42 2127 2133 2196 2'� 25 2122 2'191 2'i 99 2220 2293 2710 229Q 2230 2613 2500 2'132 2315 2320 2323 2325 2718 45 57 63 6� 71 74 77 sa 83 87 93 �00 103 107 1 'i 3 11v 119 'i 24 127 131 '! 37 142 �44 '146 .; �: ! ' :�; I. � ` : �: �. .� ` ..* �..- r. s:�: Culture & Recreation Culture & Recreat�on Admin Ci�ic Centre Senior Citizens Centre Programs Dunbarton Poai Don Beer Arena � Cammunity Centres Recreation Compfex--Centraf Core Recreation Complex-Paol Recreation Complex�Arenas Museum Ci�y Development City De�elopmenfi-Admin Planning & Design Bui�ding Services Sustainabil�ty Economic De�elopmenfi Committee of Adjusfimenf � Heritag� Pickering Libraries Library 2711 2124 2572 2712 2713 2715 2719 2731 2733 2735 2744 2610 26'11 2612 2620 2621 2630 2743 2745 '153 167 1i1 175 179 188 192 'i 97 202 21 '1 215 219 227 234 23$ 242 246 251 256 258 261 263 General Gorrernment 274 Appendix A— Account Summaries , 3� � Common Budget Terms Assessment Growth The additional taxafiion re�enue the City recei�es from new homes and businesses ihat are ��ilt each year. This re�enue is used to cover the cost of providing services to the new residentsibusin�sses and for �ong term financiai pfanning. Budget Le�y Sometimes refer�ed ta as the "Tax Le�y", the budget levy is the total of all expenditures funded by properiy taxes. Ca�aital Budget Or�� time ex�enditures for major projecfs (offen referred to as "�nfrastructure") such as roads, �ehicleslequipment, parks, sidewalks, trails, s�reetlights, storm sewers, �laygroun�s and buildings. It includes both the development of new, and ti�e maintenancelrehabilitation of existing infrastructure. Current Budget The expenditures (e.g., wageslbenefifs, supplies, canfracfe�i services, uti[iti�s, efic.) required to deli�er the day ta day City services. It also includes the revenues that ti�e City recei�es {e.g., user fees, interest income, building permit fees, etc.). . Debt A type of Iong term loan used as partia! f�nancing fior majar capital projects. The de�t, including interest, is repayable o�er 5 to 25 years. Debenture debt spreads the project cost and related fiax rate increase over a number of years and ensures that future taxpayers pay their fair share of capital p�ojects being completed today. De�elopment Charges A charge paid by c{evelopers to partially pay for the cast of new capifal projects requi�ed as a result of grovuth (�.g., new roads, parks, trails, cammunity centres, fire stat�ons, etc.). Development charges do rtot co�er fihe entire cost of a capital project, as legislation requires municipalities to fund a portion of most projects. In addition, cer�ain expenditures are exempt firam �evelopme�t charges and must be paid entirely by the municipali�y. ReserveslReserve �unds Dallars set aside for specific purposes, both current and capital budget items. There are two main types of reserveslreserve funds: Common Budget Terms Statutory/Obligafory - municipalities are required by !eg[slation to �sta�lish certain reser�e funds {e.g., De�elopment Charges, Parkland) Discretionary � can be established by Council for speci�ic purpose (e.g., Vehicle Replacement, Rafe Stabilization) .......... . ..... ............. ..... .... ......................................... C�t of Pickerin : ........ �..;., ..:.:.....�.:�:,:: > :....:.:........: . :: � � :.. �... ... . ...... ..... . ........... ... ... . . . . . . . . Y .. � . .: . ... . ........ . ...�..�.�,:.... ....... �..�. . .�. .... .� ........ ....... . ....... . .... ..... �0'I4::Gvu�i��l:P�pp�ro!v�d �udge�::.:::..::.; :.::::::::::::':::::::.:.:.:.._._......._:: 1t��er���l V�r:s�c�n - Expenditur�:s Qepartanental �xpend. Gei� Gov. Expend. E°1 7ataf Ex�enditures Revenu�s pept Reven��es Gen Gav. fiever�ues I� Tafal Revenues (� Sub To#al {A-SJ � Ca�ital From Current Total City (7perations �' Esiimated Assessmeni Grawth f° City Base Budget Zo� � g�a��t $�ifi,Q89,634 13,097,664 $ 79,187, 298 (�16,1�2,233j -11,SOC},330 {�27,�5?.553) $5'i,234,735 9 ,960.569 $53,195,304 $53,195,304 �=�.r���-� ������li��ci�ru �s����rt�� �������r��� ��a���:���: � �-�, ic�s.. ����::,,�`s 4����•�3J13��� -2,082,�C�3 H 1���{uctic�i� ir� ����w a i��i�'i:���;.., �:�' �;� ���?:?. �-��r� .,.; �. � I �:'Islttir7��# f�i���nr - ���rrent F�t�[ic�e:t � �r �nr Yr, �5�. Sur�3lt,t� � l�Ei�sliez� �.ca ,I c��,i�. E,ucic�et � •u'���Lb"A� �..�R,d-�1:nJ '6 Add: -s��,aoo -2,7U7,963 Increase (Decreas�) $2, `I 18,2$2 1.Q68,428 $3,18S,71Q $89,D21 -3,6�3 85 338 $3,272,i?48 -2�^5,2.£Yl $3,fl26,78(} - i .1 �6.00�0 $1 �880,750 C 5,000 5,000 20� � B�da�t $68,207,916 14.�66 Q92 $82,37�,008 (�1t3,0�3,2�2) -11,804,0 ! 3 �I�8�7,z25 $54,�06,7$3 1.715,301 ��s,z�z,os� -� . i ��,oao $55,076,084 -2,�82,�63 fl °2,�$2,9E3 -620,4t�0 -2,7'02,'963 S��plemer�tary Tax Revenues -240.a0D 0 -20Q,000 l. B�udgetary Position $50,287,341 $1,885,78Q $52,173,121 Ler�y Inc�eases During the Current Term of Caur��il �.oaJ -- ----------. --. _...----....—_ ..---_-- _—___----._ 4,Q0°/n ! 3.75% 3.75"/a f-=— 2,�39%- _._ ---- --- — ._--_--- 3.OQ% f ` ---_ p � C_.JU��U 2.16/0 2.1.T�f; , .._ _ -�-- � _ � -- � -1_8H"lU _ 2.Od% 4 � .00% � , � - - � _, -..k ... . . -- - - - - - i --�--� -- . O.00�a == — -� — — -- � -- - -, -_. ,_.___,t 201�. 2Q12 20�.3 Z��4 p� Q�erall iax Bill g City SE�are 4.2'i % 2.12% 6.34% . 0.'! $ °fa •U,D1% 0.17°l0 G.51 °/a -Q.49% 6.02°/d -z.?s�,�o a.7���0 D.QO°!a O.0 t�/0 a.a���� 0.00% � ���,� ,��.i��,:, 1810512014 4 rc f F ' ��� S�o u es c� � n i r� � Grants, 0.�0% Rate_r' Sta'�ilization, 3.zo,% Rese�rves & C�ther Furt�ls, 2.4Q1 Property Tax�s. 59,90% � , _ . ., � 1 . +''� �,,,,r ..�r^ , �� > . '�' /r, :''k� 1;� Veridian, 4.�Q°/a 2 Ulser F'ees, Fines & Charges, 19.60°/Q Property Tax Allc�cation by Major Pr�perty Ta�c Class so �a� �o �� �� 60 50 40 3� 2D 10 0 i J �_ �.- - , �.- � /'� T _ p � .z��� .. � �-_. --____�..__ .�- _ _-- -- - ,-- - --- - Residential CommErcial Industrial � Re�ion 5chool board � C��y , Resid�nfiaf Gity 28.8�f % Schaol Qoard 15.59"fa Regio� 55.60% Comm�rcial 19.8d°./a 41.99% 38.21 % Allocafion b�sed an 2014 tax rates. � IndustrFal 20.97°f� 3$.58°l0 40.45% : . ; ....:.: _ :zo�a eua��t _ 2121 �ffice of C.A.O. -,4clmin 2129 Custoin�r Care Centre 2�39 Human Ftesources 2141 Fiealth & Safefy 2240 Fire Prot�ctian 2�41 �m�rg. Operations-Claremont 2'�27 Finance (Acc#ir�g, Taxes & Payrall) 2133 Supply & Services 2�96 Infom�ation Tec�nolagy �125 Legal & Legisla#ive Seruices 2122 Clerks �OfEice 2191 F��cords Management & 'Elections 2i9� Print ShopfMail Roorn 2220 By-�aw 2293 Animal Serv[ces 229t7 Engineerir�g Services - Aclmin. 2230 Crossing Guards 26'� 3 Qev�lopment Contral 25aQ O,�erakions Admin. 2fi32 Property Maintenanc� 2335 flperations Centre-PAunicipal Garaga 232t1 Roacis 2323 5idewaiks 2325 Streek Lights 2718 Parlts � 2790 Engi�ieering & Public INorks - Admin. 27'! 1 C�ft. & Rec. Admin. 2724 Civic Complex 2572 Senior Citizens Centr� 2712 Prograi7is 2713 Dunbarto�n Paol 2715 Do� Beer Arena 27� 9 Coanmunity Centres 2731 Recreation Com�lex - Central Core 2733 Recreafion Com�alex - Paol 2735 Recreation Complex - Arenas 2744 Museum 2610 Cify Developr��nt - Acimin. 2611 Planning & Design 2612 Bt�ilcfing Services 2620 Sustainabiliiy 262� Economic Develo�rment 2630 Committee af Adj�stment 2743 Heritage Pickering 2745 Lihraries TOTAL Depar�mental Expenditure %�',il�#1C�G' aa�3 2n�:�: �:.� :: ; zo�a. g��ag�t Approved Increase vs. �udget (Qecrease} :::; �uct 'et': 2Q13 Bud�ei 544,602 $ 433,817 721,�JJf 142,239 14,65$,25$ 'I 5Q,273 2, 960, 005 371,961 1, 362,602 558, 315 501,658 113,792 381,62a 898,909 448,463 2,436,370 412,716 764,17'1 51 �,483 852,5T 5 1,186,285 6,207,5{}2 42$,24� 1,1 f35,700 3,675,060 267, 963 1,686,056 70�,418 388,333 2,478,297 3G7,789 �,o3o,zas 74i5, 891 2,891,123 @3C�,3G�1 �J1�i,299 677,�#22 1,122,766 2,498,173 1,308,291 617,�J65 565,919 9,728 44,180 5,055,796 2p4,495 ('I ,428) {4,170) 704 515,558 {� ,337) (22,1 Q4) 2,329 40,595 7,120 '� ,890 311,069 41,389 11,991 5,124 i 27,�17 4,049 'f5,5�D 39,354 5C12, 948 14,868 282,618 ('i 54,861) 163,592 , 216,509 {267,963} 305,641 'k9,191 {2,768) {Z9�,596) (1 �,309) 70,353 12,575 159,700 60,919 (54,957) 20,895 (20J,3�3) (3�,045) 12G,258 28,485 (182,585) 14Q (29,175) 8$,837 � .::. .:7�9;[}97. 432;3$9: .7.17e $26 . : :14Z; 94:3 : a� ��73;sis h4$ 936: 2;937,90'i : 3� �;2��:. �;4a�;� ��:. 5S� 435: 503 �48 42� $6:�:: 4:2� (10,9 . $60 '�Oi) 4�3,5�7 �;5fi3,387 :. : 4i6;,76.5 ;.: 779>68:1 . 554 $37; 1 35b,�63;. 1,201.153; 8,490,12f? . 273,b85 . 1,269 292; :;3;89:1;56.9;'. 1;991,697 7:#.9,6C�� . 385,b6.5 �'...�.L�t� ����V'. f �'. 3:4$,480 "� , � ��,J��$ 758;4G6 3;05�7,823 9.97 283 85J;342 698,3�7 913;423 2,459,128 1,434 549 : 6:46;h5(�. 383,334 9,868 � 5 D05 5:144:6�3 : $ 66,089,634 $ Z,118,282 �.$.. 6$;2{}7;976: * Ti�e �IR� Settleirrent is naw reflected in the department�l budqet for F�ire 4 on. 37.55% -0.33% -0.5$% 0.49% 3.52% -�.$g°/a -0.75°10 9�.�7�°fa 2.�J8°Jo 1.28°tQ 0.38°l0 273.37% 10.$5�/0 1.�49 % 1.1A�°/a 5.21 °/a 0,98°/m 2,03% 7.G3% 58.99°✓a 125% 4.a5°la -36,1 � % � �, $� �/9 �.89°,Io -100.00% 18.13°/a 2.7d°Jo °U.,T I d!O -11.89°/p -�.�a% 6.83% �.�s�ro s.�z�vo V.DU�/Q -G.01 °/a 3.08°la -18.65% -'� . �J�% �J.65% 4.61 % -3226% 1.h4% -66.04% 1.7G°/a 3.21 % 21105I2d14 8:52 AM - - �'�"'�Etji af F�i��ieririg� - - - 2014 Bud�et 2�41 Health & Safety 22Q0 Fire Protectian 2249 Er�erg. Operations-Claremont 2127 Finance 21�J� Ir�forr�ation Technolagy 2125 Legal & L.egqslalive �erv4ces 212� Clerks Qffice 2191 f�ecarcls Management & El�ctians 2199 Print Sho�IMail Rnom 2220 By-law 2293 Animal Seivices 2290 Engineering Servic�s - AcCmin. 2613 De^velo��rnent Conkrol 2132 Prop�;r�ly Mainten�nce 2315 Operations Centre-MuniciF�al Garage 2320 Roads Z323 Sidew�lks 2325 Street Lights 27'1 � Parks 2711 Cult. & Ree. Adinin. 2124 Civic Con�pl�x 2572 Senior Citizens �enire 2712 Programs 27�3 []unb�rt�n Pool 2715 Qan B�er �lrena 2719 Comm�mify Centres 2731 Recreation Complex - Gentral Core 2733 Recreatian Complex - Fool 2735 Recreatiar� Camplex - Arenas 2744 Museun� 2610 City Developme��i - Admin, 261 � P�a�ninq & Qesig�� 2612 Building Services 262Q SustainabElity 2621 �cor�omic Develaprnent 274 a Libsaries 2743 He�itage Pickering Tota1 REVEi�iUES i De,�ar�rnentat Re�en�e 2013 Appro�ed Bucfget ��z,aao 114,50f1 75,QOQ 3,32{7,200 54,500 195,000 956,OQQ 97,3QC1 884,613 2�s,000 44D,160 S 9, 844 20(?,000 89,600 152, 363 82,21 �t 1,838,9�Q$ `I 40, �41 1,[357,1 f30 iG2,371 1,�3 � , 574 296,835 7�5,pQo 181,59a z,aon 1,248,30ti 1,365,000 71,73� 2,500 361,409 25, 000 $ ?8,152,233 %Change 20'14 2Q74 Budget Inceease vs. Decrease) �: '�udqet:: 2093 Budaet 45,DOd 7�,oao ('149 05� 18,OOQ 1 Q 000 2$4 OOQ 200 (8, 5007 (105,�463 47,6�( 446,1$ � 55D 31,�i2� ��z�,oac� (1 OC 75,0� (32,31 (27�,726 {9 035 39 930 {22,871 (154,174 ( � 79 1 G,7�3 14,285 (72,861 (245,50C 21,8�J $3�;DOC �SJ,SQC : . .15€l,QOC 3; 17 `� ,15C 72;�i}[ 2(15;Q0C Z$O,flDfl: 200 ��6.��4� 9C]:;80C 7?g 15C 326;�0[ �4�46, 9 8? �: :d4a,71C 121:;46� ��;ooc 88,60C 75;Ub( ���;o�� 77;70E 1.568,18 r 131;5QE 1, Q97,11 C �139:; 5(}C :::;1. ;4:77,;40 C 296;�5� 72`I ,79;s 195,87,� 2;(}[lC 'I 175,6�4C � :�.`1;11:9;50� :93_;�2.� 2,54C 374;�OA � � :': 1�:f]�i3:�°i2 a.o��a 35.3% �oa.o�i4 -�€, 5% 0.0°/a 33.0°/u 5.1 °/4 a.o�rn D.�% 0.0% -6.7% -11.9°l0 17.1 °/a Q.0°/n (},1% 35.2°/Q -�2.5% �.0% -1.1°!� � oa.o��a -2� .2°Jo -5.5°/a -14.7°to -$.4% 3.8°l0 -14.1 % -9.4% -0.1 % 2.4% 7.9% o.o�ia -5.8°/a -1$.0°/a 3a.5% �?.d% 3.6% 100.0% -d.55°!0 �iafe: I he abova revei�ue i ems at-re recordecl wifhi�he ��rfinenfartBia(1 ets�o4r c-- o�l�� ur oses. " .._._.._ _ _ __.._.. _.. .__ .-- - _.... _._. Z 1105l2a9 48:52 ANi 5 �� � � • I � The Chief Administrative Officer (CAO) provides leadership to a staffing complement of approximately 360 full-time and 340 part-time employees who are responsible for providing service delive`ry to our community. The CAO's ofFice has direct authority for 4 departments and the Divisions of Fire Services and Human Resources. � In this role, the CAO reviews and approves all recorr�mendations made to Council and Committees of Council. The responsibilities also include overseeing municipal operations and ensuring actions conform to Council approved directions, priorities and policies. Working collectively, to ensure cansistent and quality service delivery, while responding to the challenges of an ever-changing economic and social climate, applying the best practices available is our key mandate. pickering.ca January 1, 2014 0 J � �� � --v ����� �� �� /' -�'�� � C?fifice of the Ghief �dministrafiive Ofific�r (Chart No. 2} 'Th� �c�rpar�fiic�n afi fih� Cifiy of Pickersn� Jrganization Structure � Cngineeeing & Puhiic Works Deparfinent �CliarF No. A�.�fihorized by: Chief Administratiue �fficer May�r M�rr�b�r� c�� Goun�il Chief Adminisfirative Officer Gity af Pickerinc� Empl+ayee �Qmplerr�en� 84 h3on-Union Full-Tim� {NUFT} C?� Nvn-UniQn i'�rt-Time (NUPT) 279 Union Full-Time (UFT} 66 Union Park-Tim� (�1PT) 47 Unian Full-Time Term (IJ�TT) 23Q E�nion Part-Tiir�e T�rm (UPTT) Corparaie S�rvices Gulfiur� & i�ecr.eation � Departmenfi Depar�menfi (Cha�t Nq. 4) (Chart No: 5) January 1, 2C11� � Cifiy Develo�ment Departmenf , (Chart No. �liart NQ. 1 � �� sy n� � %� ric�i'°� � � � ,.� �S .� n�:u _,�����u�.�� 1 !.. �!__-��..' 7'h� �orpora�ion �� �he Ci�y ofi P�ckeri�g . Cifiy Cauncil � Office pf the Mayor Gaordinator, Ru61ic Affairs � . (1-NUFT)'" I Execu#ive Assistanfi, MayQr � ('�_NU�T.) `" Autnc�ri�ed by: . � Chi�f Administrative Q�Fic�r � January 1, 2fl14 C�uncillors' Offi�e .. � � . Cxecuxive Assistant, Council {2-NUI=T) k Charf No. 1 (a} � For administra#ive reporting relafiionship see Chart No. 2 (a) , �•7 �� y ��r � 1� ;�`�'�c��c' rz' ����i � �,c-a�r � ��!�� ����! �_� ?`h�. �orpora�ion of �h� City o� Pickeri�g CJ�ffic��ofi 1:h� Chi�i Administrative �f(ic�r City Adminisfiration Division (Chatt �o, Za) City AdministraLion G►ivisian Errtploye� Cr�rr�plem�nt 11 Non-Union Fi 0 Non-Union� PT 2 Union FT 9 Union f'T Aufihorized by: - � � . Chief Adminisfira�iv� Q�Ficer Gl�ie�Admi'nistra�ive Offiicer ��� F'ire Ser+aices DivisiQn (Chart No. 2b) Human Re�ources � Division Empl�yee Crampl�ment 6 No►i�Union FT Q Non-Union PT � 0 . t:Ji�ion FT 0 Union PT January 1, 2014� Cm�ale�yee G�mpiem�n� 23 Non-Union Full-Time (NUFT} 4 Non-Union Aart-Time (NUPT) 98 1Jnion Full-Tirr�e (UFT) 1, Union Part-Time (UPT) I-Iuman Resources Divisian (Chart i�o. 2c) � �ir� �ervic�� Divisior� Cmployee �omp[ertt�n� G .Non-Union FT 0 Non-Union PT 9G Union.FT 0 Union PT . Ch�rt I�o. 2 � 0 , �� ,�y,�, �. �r,�: � r,�'1_11�.:�11���: . � , . � ,+c �'�il ,,,! 1.ui r -���i��i����. , 'T�� �c�r���atwar� o�F �he City o� �i�ke�i��. C?%fice, �f the Ghie� �ldrninistr�tive c��ffic�r Cifiy Administration Qivision Ghi�f :Adminisfirafiive Qtfic�r � . , ('I-NUFT) ; Division H�ad, City Administrafiion . (1-NUFT) ,. .. � Coorciinator, Publia Affairs ('i-NUFT} Executive Assis#ant, MayQr ���r�ur-r� � ,- Cxe�utive Asslst�nt, Gounaif . (2-NUFT) Coordinator;- Gommunicafiions � ([�UrTj Websifie Goordinatar ' 1 (UPTj Aufiharized by; , _ �' � � �.,1 � Chief /administrafiive Qfficer �rxRplc�y�� Cpmpl�nn+�n� 19 Nan�Union F�ill-Time (NUFT) 0 Non-Union Part-Time (NUPTj 2� � Union Full-Tim� (UFT) 1 Union Pa'rt-Time (UPT} Admini�s�rafive�Assistant 11 � �. (1-t�lU�T) Sup�rvisor,�Cus�om�r Gar� Gustomer Car� - Represenf�tiu� II January 1, 2014 Cus�omer Gare R�pr�s�ntativ� d � (2-UFT) � � Charl No. 2 (a} 0 � � . � n � i ' 1,�" 4���-�" , ��z� .k. � _ `� ���, � T�� ��r�s�����c�ra ca� fih� �i�y o� Picke���� Qf�ice af fihe Chief Administrafiiue Officer Fire Servic�s Divisir�n Ghief Administrafiiv�. OfiFcar Administratiue Assistant I (�-t�u - ` � D�puiy Fi�� Chier, Op�rations (1-NUFT) - Plat�an Chief _ (�-ur-T3 . G�p�r'1. il� ' (16-UFT) Fir�fighter Aufiharized by: � ,� ` . Chief Administrafiive Of�icer Etn�al+�y�� �ompY�rnent 6 Non-Union Fuli-Time (NUFT} 0 Non-Union Part-Time (NUPT� Fire C(iief . 96 Union Full-Time (UFT)� ��-NU�T) 0 Unian Parfi-Tim� (UPT} � Coordinafor,�Fire Services & Administrati4n � (1-NUFT} ��cretary (9-NUFl� �eputy Fire Ghief, Training: �& Prevenfiibn (1-�IUFTj Chief "fraining Officer Chief Fire Preven#ian CJfficer (1-UFTJ ` Training Of'ric�r (1-UFT) January 1, 20�� Fire Pre�ention Offic�r (1-UI'i) . Fire Inspecfor (a�-u�T> �h�r� �Ica. 2 (b) � J N „ � � ��A -��.,�s � �� �, �s�� �=(�p �I ���i��� � ; 0 � Gaordinafior, H�alth & Safiety (1-NUFT) ih� Gorp�rafi�n of fhe City Q� Pict�e�in� Offi�� �f ti�e Chief Adminisirative �.?f�ic�r Human R�sourc�s Divisian �hi��f Admini�fir��iv� , Officer Divi�ior� I-leacl, Human I�esource� (1-r+lUFT)' WUf'll�l1 ��SO.UCCt,'�. A�si�fant . (1-NIJFT) �oordinator, Human R�sauraes ��{1-NUFT) Aufihorized by: • - � ' '� / �� Chi�f Administra ive O�Fic�r 0 �mnplsay�� ��a�n�al�nnen� 6 i�on-Union 1=ull-Tim� �NUI=i'} Employrnent & Human Resaurces GoEnpensation Specialist Associ�te, Recruifimenfi ' (9-NUFT) (1-NUFT) January 1, 2U14 � �hart No. 2 {c} �sty ofi P��k����g 2014 Current Budget Approved Final Office of the CAO (Without Fire Services) Run Date: May 21, 2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget % CHGE. i Actuals Budget 2014 ; 2013 ' Expenditures Salaries & Wages 1,200,129 1,262,425 1,262,045 94,332 1,356,377 7.47% Overtime 1,423 612 3,110 500 3,610 16.08% EmployerContributions 285,346 340,996 331,584 33,049 364,633 9.97% Employee Recognition & Appreciat 24,695 30,524 34,150 0 34,150 0.00% Conferences 3,552 2,994 3,800 250 4,050 6.58% Travel 12,390 11,131 11,800 400 12,200 3.39% Cellular Phones 6,955 2,861 3,060 600 3,660 19.61% Telephones 29,863 35,406 25,962 235 26,197 0.91% Advertising 6,234 2,990 8,000 4,000 12,000 50.00% Subscription & Publications 488 449 500 0 500 0.00% Seminars & Education 1,518 785 8,900 11,600 20,500 130.34% Corporate Training 25,887 27,389 32,000 0 32,000 0.00% Purch Prnting/Broch/News Ltr 0 0 0 5,000 5,000 0.00% Insurance Premium 12,393 12,291 12,291 (625) 11,666 (5.09%) Consulting & Professional 57,879 60,843 77,000 17,000 94,000 22.08% Recpt, Prom & Sp �vents 11,020 6,514 6,000 1,000 7,000 16.67% Memberships 2,639 2,856 2,590 300 2,890 11.58% Photo, Mapping, Printing 967 631 1,700 (50) 1,650 (2.94%) Outside Agency Serv 0 0 0 5,000 5,000 0.00% Software/Hardware Maintenance C 0 10,347 10,862 0 10,862 0.00% Stationery & Office Supplies 4,740 2,955 5,300 (1,200) 4,100 (22.64%) Program Supplies 354 33 500 0 500 0.00% Educational/Promotional Materials 729 885 1,000 Q 1,000 0.00% Workplace Accommodations 0 268 500 400 900 80.00% Website Support Intranet 0 0 0 27,810 27,810 0.00% Total Expenditures 1,689,201 1,816,185 1,842,654 199,601 2,042,255 10.83% Revenues Transfer from Reserve Fund (25,886) (27,389) (32,000) o (32,000) 0.00% Other Revenue 0 0 0 0 0 0.00% Other Misc Revenue 0 0 0 0 0 0.00% Miscellaneous Revenue 0 0 0 0 0 0.00% Total Revenues (25,886) (27,389) 32,000 0 32,000 0.00% Net 1,663,315 1,788,796 1,810,654 199,601 l 2,010,255 11.02% , 13 Expenditure. Item 1100 Salaries & Wages 1400 Emp. Con#ributions 2210 Advertising. 2340 Seminars & Education 2365 Purch Printing/Broch/News 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2399 Outside Agency Serv 5300 Stationery & Office Supplie: 6100 Website Support Amount Explanation $ 94,332 Increase reflects the transfer of positions from Economic Development due to restructuring. ` 33,049 Benefits have increased due to higher long-term disability and health premium costs and an increase in CPP. 4,000 Increase due to transfer of advertising costs from Economic Development. 11,600 Increase the result of higher corporate training costs some of which have been transferred from General Government expenditures. 5,000 Increase due to transfer of purchased printing costs from Economic DeVelopment. 17,000 Increase based on 2013 actuals (Employee & Family Assistance Program). 1,000 Increase due to promotiori of Your City Event (community engagement) and public relations for Customer Care. 5,000 Increase the result of transferring graphics support costs from Economic Development. (1,200) Decrease is mainly due to the reallocation of printer costs (toner, etc.) from the individual departments �o the Print Shop/Mail Room. 27,810 Increase due to transfer of website support costs from Economic Development. TOTAL $ 199,601 14 �°s�y �� �a�k�w6�g 2014 Current �udget Approved Final Office of the CAO - Adrnin Run Date: 15-May-2014 2012 2013 2013 Actuais YTD Approved WC./DEC. Budget % CHGE. � Actuais Budget 2014 2013 I Expenditures Salaries & Wages 400,795 422,286 410,766 120,888 531,654 29.43% Overtime 421 0 250 500 750 200.00% EmployerContributions 91,929 102,799 100,294 36,881 137,175 36.77% Conferences 3,269 2,384 2,650 (450) 2,200 (16.98%). Travei 11,744 10,811 10,900 400 11,300 3.67% Cellular Phones 6,328 2,226 2,260 600 2,860 � 26.55% Telephones 4,618 4,201 3,460 930 4,390 26.88% Advertising 0 0 0 5,000 5,000 0.00% Subscription & Publications 488 449 400 0 ' 400 0.00% Seminars & Education 509 0 500 0 500 0.00% Purch Prnting/BrochlNews Ltr 0 0 0 5,000 5,000 0.00% Insurance Premium 3,611 3,581 3,572 686 4,258 19.20°/o Consulting & Professional 350 0 2,500 0 2,500 0.00% Recpt, Prom & Sp Events 9,059 4,299 4,000 500 4,500 12.50% Memberships 340 1,077 900 0 900 0.00% Photo, Mapping, Printing 0 110 350 1,000 1,350 285.71% Outside Agency Serv 0 0 0 5,000 5,000 0.00% Stationery & Office Supplies 2,153 1,144 1,800 (250) 1,550 (13.89%) Website Support Intranet 0 0 0 27,810 27,810 0.00% Total Expenditures 535,614 555,367 - 544,602 204,495 749,097 37.55% Net 535,614 555,367 544,602 204,495 749;097 37.55% i 15 ��� �� �������� 2014 Approved Final Background Information Office of the CAO m Admin Expenses Expenditures 2121.1100.0000 Salaries & Wages Base Salaries & Wages . Transfer of Website Coordinator Position from 2621 Transfer of Coordinator, Communications Position from 2621 Total 2121.1100.0000 Salaries & Wages 2121.1200.0000 Overtime To meet service level / workload commitments Total 2121.1200.0000 Overtime . 2121.1400.0000 Employer Contributions ihis item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dentai and optical Benefits related with transfer of Website Coordinator Position from 2621 Benefits related with transfer of Coordinator, Communications position from 2621 Total 2121.1400.0000 Employer Contributions 2121.1800.0000 Conferences Topicai Conference - CAO Service Delivery Officials Conf. - Division Head, Admin. Tota12121.1800.0000 Conferences 2121.2110.0000 Travel Car allowance -$900 per month - CAO Mileage for staff associated with CAO Office Tofal 2121.2110.0000 Travel 2121.2131.0000 Cellular Phones Annual Smart Phone Charges - CAO Annual Smart Phone Charges - Division Head, Admin. Annual Tablet charges - CAO Smart Phone - Transfer from 2621 Total 2121.2131.0000 Cellular Phones 2121.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2121.2140.0000 Telephones 2121.2210.0000 Advertising Special Advertising Needs - Transfer from 2621 Total 2121.2210.0000 Advertising 2121.2220.0000 Subscriptions & Publicati 16 Run Date: 15-May-2014 2014 Budget - 416,670 - 48,514 - 66,470 531,654 - 750 750 - 101,804 - 13,960 - 21,411 � 137,175 - 1,000 - 1,200 2,200 - 10,800 - 500 - 0 11,300 - 800 - 800 - 660 - 600 2.860 - 4,390 4,390 - 5, 000 5, 000 ���� �� �o����°��� 2014 • Approved Final Background Information Office of the CAO - Admin Reference materials, journals and reports Total 2121.2220.0000 Subscriptions & Publicati 2121.2340.0000 Seminars & Education Topical Seminars -(Admin. Assistant & Division Head, Admin.) Total 2121.2340.0000� Seminars & Education 2121.2365.0000 Purch Pr./Broch./Newsltr Purch. Pr/Broch./Newsltr - Transfer from 2621 Total 2121.2365.0000 Purch Pr./B�och./Newsltr Run Date: 15-May-2014 2014 Budget - 400 400 - 500 500 - 5,000 � 5,000 2121.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and - 4,258 property. (Policy coverage includes: liability, automobile and property). Total 2121.2370.0000 Insurance Premium 2121.2392.0000 Consulting & Professional Consulting for various projects Total 2121.2392.0000 Consulting � Professional 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen General Public Relations Your City Event - Transfer from 2129 Total 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2121.2395.0000 Memberships Professional Engineers (PEO) - CAO Municipal Engineers Association (MEA) - CAO OMMI - Division Head, Admin. Association of Municipal Clerks & Treasurers (AMCTO) - Division Head, Admin. Total 2121.2395.0000 Memberships 2121.2396.0000 Photo,Mapping,Printing To cover various printing/framing requests Various outreach/promotional pieces - Transfer from 2129 Total 2121.2396.0000 Photo,Mapping,Printing 2121.2399.0000 Outside Agency Services Graphics Support - Transfer from 2621 Total 2121.2399.0000 Outside Agency Services 2121.5300.0000 Stationery & Office Suppl General office supplies Total 2121.5300.0000 Stationery & Office Suppl 2121.6100.0000 Website Support Security Certificate - Transfer from 2621 Annual Hosting (includes mobile applications) - Transfer from 2621 Technical Support - Transfer from 2621 17 4,258 - 2, 500 2; 500 - 4, 000 - 500 4, 500 - 250 - 100 - 100 - 450 900 - 350 - 1,000 1,350 - 5,000 5,000 - 1,550 1,550 - 900 - 3, 000 - 2, 500 ���y �� �c���°�� 2014 Approved Final Background Information Office of the CAO - Admin eNewsletter Module (annual) - Transfer from 2621 - eCommerce Application Suite (annual licensing fee) - Transfer from 2621 - iCreate License Fee (web editing) - Transfer from 2621 - Chat (5 licences for Customer Care) - Transfer from 2621 - Domain Names Registration - Transfer from 2621 - Browse Aloud feature for all URL's (annual fee) - Transfer from 2621 - eSpace Listing (property management web tool) - Transfer from 2621 - Demographic Data Set (annual fee) - Transfer from 2621 - Website enhancements - Transfer from 2621 - Payment Gateway Licence (eStore) - Transfer from 2621 - Hosting fee for Measuring Sustainability Report - Transfer from 2621 - Customized Economic Development Report Tool (annual fee) - Transfer from 2621 - Total Expenses Revenue 1'otal Revenues Net Expenses s Total 2121.6100.0000 Website Support 18 Run Date: 15-May-2014 2014 Budget 1,800 3,000 2,500 250 600 2,210 1,400 1,800 5,000 850 500 1,500 0 27,810 749,097 0 749,097 �i�� o�' ����C�a°i�g - 2014 Current Budget Approved Final Customer Care Centre Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget % CHGE. Actuals Budget . 2014 2013 Expenditures Salaries & Wages 314,751 320,199 318,505 577 319,082 0.18% Overtime 89 142 260 0 260 0.00% Employer Contributions 76,756 91,435 88,158 747 88,905 0.85% Conferences 283 0 650 550 1,200 84.62% Travei 204 0 100 0 100 0.00% Cellular Phones 0 0 0 0 0 0.00% Telephones 21,310 26,505 18,562 (1,�5s) 16,804 (9.47%) Subscription & Publications 0 0 100 0 100 0.00% Seminars & Education 0 0 500 0 500 0.00% Insurance Premium 2,856 3,093 3,132 ' (644) 2,488 (20.56%) Consulting & Professional 0 0 0 0 0 0.00% Recpt, Prom & Sp Events 372 809 500 500 1,000 100.00% Memberships 850 0 100 300 400 300.00°/a Photo, Mapping, Printing 967 521 1,050 (1,050) 0 (100.00%) Stationery & Office Supplies 1,019 528 1,700 (650) 1,050 (38.24%) Program Supplies 354 33 500 0 500 0.00% Total Expenditures 419,811 443,265 433,817 (1,428) 432,389 (0.33%) Revenues � Other Revenue 0 0 0 0 0 0.00% Total Revenues 0 0 0 0 0 0.00% Net 419,811 443,265 433,817 (1,428) 432,389 (0.33%) �9 ��y �� �c e���� 2014 � Approved Final Background Information Customer �are Centre Run Date: 15-May-2014 2014 Budget Expenses Expenditures 2129.1100.0000 Salaries & Wages Salaries & Wages - 319,082 Total 2129.1100.0000 Salaries & Wages 2129.1200.0000 Overtime To meet service level / workload commitments Total 2129.1200.0000 Over�time 2129.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2129.1400.0000 Employer Contributions 2129.1800.0000 Conferences Service Delivery Officials Conference - Supervisor, Customer Care Total 2129.1800.0000 Conferences 2129.2110.0000 Travel Parking & mileage Total 2129.2110.0000 Travel 2129.2140.0000 Telephones Inciudes monthly, long distance and language line services Accu-Tell after hours answering service (Operations, Animai Services, By-law & Customer Care) Total 2129.2140.0000 Telephones 2129.2220.0000 Subscriptions & Publicati Reference material - training, publications 7otal 2129.2220.OQ00 Subscriptions & Publicati 2129.2340.0000 Seminars & Education Management Course - Supervisor Total 2129.2340.0000 Seminars & Education 2129.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2129.2370.0000 Insurance Premium 2129.2392.0000 Consulting & Professional 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Your City Event To cover Various promotional items Your City Event - Transfer to 2121 Total 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen � 319, 082 - 260 260 - , 88,905 :: •1 - 1,200 1,200 - 100 100 - 3,168 - 13,636 16,804 - 100 100 - 500 500 - 2,488 2,488 0 - 1,000 - 500 - (500) 1,000 �o�� �� �������� 2014 Approved Final Background Information Customer Care Centre 2129.2395.0000 Memberships Ontario Municipal Management Institution (OMMI) - Supervisor Municipal Service Delivery Officials (MSDO) Tota9 2129.2395.0000 Memberships 2129.2396.0000 Photo,Mapping,Printing Printing of internal / external promotional pieces Various outreach/promotional pieces - Transfer to 2121 Total 2129.2396.0000 Photo,Mapping,Printing 2129.5300.0000 Stationery & Office Suppl General office supplies. Total 2129.5300.0000 Statiorrery & Office Suppl 2129.5320.0000 Program Supplies To cover training supplies Total 2129.5320.0000 Program Supplies Total Expenses Revenue Revenues 2129.9990.0000 7otal Revenues Net Expenses Miscellaneous Revenue 21 Run Date: 15-May-2014 2014 Budget - 100 - 300 400 - 1,000 - (1,000) 0 1,050 1,050 500 500 432,389 [�] 0 432,389 G�fy o� �a����°��g 2014 Current Budget Approved Final HU117811 ReSOUiCeS Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved WCJDEC. Budget % CHGE. Actuals Budget ! 2014 ' 2013 Expenditures Salaries & Wages 405•,283 438,670 451,341 (27,133) 424,208 (6.01%) Overtime 415 0 2,000 0 2,000 0.00% Employer Contributions 95,852 124,042 120,716 (4,732) 115,984 (3.92°/a) Employee Recognition & Appreciat 24,695 30,524 34,150 0 34,150 0.00% Travel 73 0 300 0 300 0.00% Cellular Phones 627 635 800 0 800 0.00% Telephones 3,284 4,105 3,453 931 4,384 26.96% Advertising 6,234 . 2,990 8,000 (1,000) 7,000 (12.50%) Subscription & Publications 0 0 0 0 0 0.00% Seminars & Education 0 175 6,900 11,600 18,500 168.12% Insurance Premium 4,900 4,640 4,634 (536) 4,098 (11.57%) Consulting & Professional 57,529 60,843 74,500 17,000 91,500 22.82% Recpt, Prom & Sp Events 1,589 1,406 1,500 0 1,500 0.00% Memberships 1,035 1,669 1,040 0 1,040 0.00% Photo, Mapping, Printing 0 0 300 0 300 0.00% Software/Hardware Maintenance C 0 10,347 10,862 0 10,862 0.00% Stationery & Office Supplies 1,326 913 1,500 (300) 1,200 (20.00%) Total Expenditures 602,842 680,959 721,996 (4,170) 717,826 (0.58°/o) Revenues Miscellaneous Revenue 0 0 0 0 0 0.00% Total Revenues 0 0 0 0 0 0.00% Net 602,842 680,959 721,996 (4,170) 717,826 (0.58%) 2z ���� � ������°i� . 2014 Approved Final Background Information HU171ai1 R2SOU1`CeS Expenses Expenditures 2139.1100.0000 Salaries & Wages Base Salaries & Wages . iotal 2139.1100.0000 Salaries & Wages , 2139.1200.0000 Overtime To meet service level / workload commitments Total 2139.1200.0000 Overtime 2139.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2139.1400.0000 Employer Contributions 2139.1700.0000 Employee Recog'n & Apprec Christmas Luncheon Retirements - Union Affiliated Retirements - Non - Union Employee Recognition Program Awards Total 2139.1700.0000 Employee Recog'n & Apprec 2139.2110.0000 Travel Parking and mileage Total 2139.2110.0000 Travel 2139.2131.0000 Cellular Phones Annual smart phone charges - Division Head, Human Resources Total 2139.2131.0000 Cellular Phones 2139.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades , Total 2139.2140.0000 Telephones 2139.2210.0000 Advertising Funds allocated for possible retirements, turnover of staff and advertising cost increases Total 2139.2210.0000 Advertising 2139.2220.OQ00 Subscriptions & Publicati 2139.2340.0000 Seminars & Education Training H.R. staff to maintain knowledge of new legislative requirements and emerging HR issues Empioyee education assistance under Policy (HUR 160) Corporate Training: ongoing fieam-building and corporate training initiatives Total 2139.2340.0000 Serninars & Education 23 Run Date: 15-May-2014 2014 Budget - 424,208 424,208 - 2,000 2,000 - 115,984 115,984 - 8,900 - 1,750 - 3,500 - 20,000 34,150 - 300 300 - 800 800 - 4,384 ►. ; .i - 7,000 7,000 0 - 1,500 - 2,000 - 15,000 18,500 ��� �� ������fi�� 2014 Approved Final Background Information HUI71all R@SOUPCBS 2139.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2139.2370.0000 Insuranc� Premium 2139.2392.0000 Consulting & Professional � Employee. & Family Assistance Program (Council Resolution 441/97) - increase refiects 2013 activity ($40,000 to $50,000). Pre-employment Medicals (City Policy HUR-040 + Retainer Fee) Pre-employment Criminal Reference Checks (City Policy HUR-040) Ongoing legal advice Requested Medical Certificates Firefighter Fitness Tests Attendance Management Consultant (to convert AAMS to INFOHR) Total 2139.2392.0000 Consulting & Professional 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Employee Relations/flowers/condolences Total 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2139.2395.0000 Memberships HRPAO (Division. Head, Human Resources) HRPAO (Coordinator, Human Resources) HRPAO (Employment & Compensation Specialist) Total 2139.2395.0000 Memberships 2139.2396.0000 Photo, mapping printing Misc. Printing Tota12139.2396.0000 Photo, ►napping prin#ing 2139.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Organization Software Maintenance - Info: HR Maintenance - Parklane Total 2139.2479.0000 Sfwr/Hdwr Maint Contracts 2139.5300.0000 Stationery & Office Suppl General office supplies Tota12139.5300.0000 Stationery & Office Suppl Total Expenses Revenue � Total Revenues 24 Run Date: 15-May-2014 2014 Budget - 4,098 4,098 - , 50,000 - 4,000 - 4,500 - 20,000 - 2,000 - 1,000 - ` 10,000 91, 500 - 1,500 1,500 - 300 - 320 - 420 1, 040 - 300 300 - 512 - 7,300 - 3,050 10,862 - 1,200 1,200 717,826 0 i'iUii121f1 �@SOUPC@S Net Expenses ��� �� ��������� 2014 Approved Final Background Information 25 Run Date: 15-May-2014 2014 Budget 717,826 �Q�y �f ��c���°��ag 2014 Current Budgei Approved Final Health & Safety Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget; % CHGE. Actuals Budget ! 2014 ! 2013 ' Expenditures Salaries & Wages 79,300 81,270 81,433 0 81,433 0.00% Overtime 498 470 600 0 600 0.00% Employer Contributions 20,809 22,720 22,416 153 22,569 0.68% Conferences 0 610 500 150 650 30.00% Travel 369 320 500 0 500 0.00% Cellular Phones 0 0 0 0 0 0.00% Telephones 651 595 487 132 619 27.10% Subscription & Publications 0 0 0 0 0 0.00% Seminars & Education 1,009 610 1,000 0 1,000 0.00% Corporate Training 25,887 27,389 32,000 0 32,000 0.00% Insurance Premium , 1,026 977 953 (131) 822 (13.75%) Consulting & Professional 0 0 0 0 0 0.00% Memberships 414 110 550 0 550 _ 0.00% Stationery & Office Supplies 242 370 300 0 300 0.00% EducationallPromotional Materials 729 885 1,000 0 1,000 0.00% Workplace Accommodations 0 268 500 , 400 900 80.00% Total Expenditures 130,934 136,594 142,239 704 142,943 0.49% Revenues Transfer from Reserve Fund (25,886) (27,389) (32,000) 0 (32,000) 0.00% Other Misc Revenue 0 0 0 0 0 0.00% Total Revenues (25,886) (27,389) 32,000 0 32,000 0.00% Net 105,048 109,205 110,239 704 110,943 0.64°l0 ►t�] ���� �� P�����fi�� . 2014 Approved Final Background Information Health & Safety Expenses Expenditures 2141.1100.0000 Salaries & Wages Base Salaries & Wages Total 2141.1100.0000 Salaries & !/Vages 2141.1200.0000 Overtime To meet service level/workload commitments Total 2141.1200.U000 Overtime 2141.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2141,.1400.0000 Employer Contributions 2141.1800.0000 Conferences PSHSA (Public Services Heaith & Safety Association) membership meetings Total 2141.1800.0000 Conferences 2141.2110.0000 Travel Parking and mileage Tota1 2141.2110.0000 Travel 2141.2131.0000 Celiular Phones 2141.2140.0000 Telephones This expense consists of long distance, monthly charges, fax Iines, voicemail, and system upgrades Total 2141.2140.0000 °felephones � 2141.2220.0000 Subscriptions & Publicati 2141.2340.0000 Seminars & Education Education Assistance - Coordinator, Health & Safety Total 2141.2340.0000 Seminars & Education 2141.2341.00OQ Gorporate Training Corporate health & safety training program to reduce WSIB claims. Expenditure includes: in-house training, external trainers, wellness initiatives, safety supplies inciusive of food and beverage. Program funded from the WSIB reserve. 'Total 2141.2341.0000 Corporate Training 2141.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2141.2370.0000 Insurance Premium 2141.2392.0000 Consulting & Professional 2141.2395.0000 Memberships HRPAO Membership - Coordinator, Health & Safety 27 Run Date: 15-May-2014 2014 Budget - 81,433 81,433 - 600 600 - 22,569 22,569 - 650 650 - 500 500 0 - 619 . • � - 1,000 1.000 - 32,000 32,000 - 822 822 0 - 400 ���� �� �c ���� 2014 Approved Final Background Information Health � Safety OMHSA Membership - Coordinator, Health & Safety - Total 2141.2395.0000 Merriberships 2141.5300.0000 Stationery & Office Suppl General office supplies - Total 2141.5300.0000 Stationery & Office Suppl 2141.5380.0000 Educational Material � Training & Educational Material - Total 2141.5380.0000 Educational Material 2141:5390.0000 Workplace Accommodation Physical Demands Analyses (assistive devices, workplace modifications for injured - workers) Total 2141.5390.0000 Workplace Accommodation Total Expenses Revenue Revenues 1920.2141.0000 Trsf frm RF - Hlth & Sfty Transfer from WSIB reserve to offset the cost associated with the additional Health - & Safety Training Total 1920.2141.0000 Trsf frm RF - Hlth & Sfty 2141.9990.0000 Other Revenues Total Revenues Net Expernses r: Run Date: 15-May-2014 2014 Budget 150 550 300 300 1,000 1,000 900 900 142,943 (32,000) (32,000) 0 (32,000) 110,943 � Fire Services Division �mty o� Pick�r�ng 2014 Curre.nt Budget Approved Final Run Date: 15-May-2014 FIRE settiement is now reflected in the personnel expenditure accounts. � 2012 2013 2013 �� Revised � �� � Actuals YTD Approved INCJDEC. ;Budget� �' �,%: CHGE. � Actuais Budget �� 2014 ': �� 2013 ��� � Expenditures Salaries & Wages 9,808,433 10,095,975 9,708,624 488,954 10,197,578 5.04% Overtime 361,995 519,949 486,475 (36,475) 450,000 (7.50%) EmployerContributions 2,498,526 2,655,874 2,529,500 127,659 2,657,159 5.05% Conferences 3,197 1,525 2,460 0 2,460 0.00% Uniforms 126,037 118,094 133,100 0 133,100 0.00% Travel 2,135 1,634 1,500 0 1,500 0.00% Cellular Phones 7,837 10,208 14,182 1,318 15,500 9.29% Telephones 90,786 121,912 99,210 (6,415) 92,795 (6.47%) Dispatch Communications 781,082 850,418 871,095 46,503 917,598 5.34% Advertising 10,427 13,500 11,500 (11,500) 0 (100.00%) Subscription & Publications 671 940 1,300 (300) 1,000 (23.08%) Seminars & Education 76,093 98,641 114,200 (11,476) 102,724 (10.05%) Special Train & Pub Ed (Prov) 0 0 • 0 0 0 0.00% Insurance Premium 125,056 106,058 106,118 (21,064) 85,054 (19.85%) Ins. Deductible 2,000 279 1,500 0 1,500 0.00% Consulting & Professionai 7,137 7,669 8,000 2,500 10,500 31.25% Recpt, Prom & Sp Events 5,591 2,625 4,125 (500) 3,625 (12.12%) Memberships 1,914 1,298 4,109 (1,089) 3,020 (26.50%) Photo, Mapping, Printing 1,007 1,007 1,000 300 1,300 30.00% Outside Agency Serv 0 0 8,000 (4,000) 4,000 (50.00%) Build Repairs & Mtce 130,368 121,560 175,503 (47,999) - 127,504 (27.35%) Veh - Repairs & Maintenance 141,565 202,750 165,500 0 165,500 0.00% Misc Equip Repairs 92,837 97,415 100,450 (26,700) 73,750 (26.58%) Stationery & Office Suppiies 11,223 6,218 12,500 (3,300) 9,200 (26.40%) Forms 921 794 1,000 0 1,000 0.00% Program Supplies 0 0 0 14,000 14,000 0.00% Utilities - Water 7,873 8,467 8,600 559 9,159 6.50% Utilities-Gas 22,624 24,935 26,600 (1,500) 25,100 (5.64%) Utilities - Hydro 55,716 61,624 58,910 7,394 66,304 12.55% Utilities - Cable T.V. 762 742 900 0 900 0.00% Gas, Oil Tires 79,934 89,401 85,870 4,302 90,172 5.01% Supplies & Tools 25,023 17,700 37,700 (1,900) 35,800 (5.04%) Minor Furniture & Fixtures 7,066 265 4,000 0 4,000 0.00% Misc. Equipment 11,182 4,937 25,000 (5,050) 19,950 (20.20%0) Total Expenditures 14,497,018 15,244,414 14,808,531 514,221 15,322,752 3.47% Revenues Sale of Services - Fire Prot. (121,195) (110,955) (60,000) 0 (60,000) 0.00% 29 Fire Services Division �6ty ofi �i�k��°��� 2014 Current Budget Approved Final Run Date: 15-May-2014 FIRE settlement is now reflected in the personnel expenditure accounts. 30 ; f': o : . icke ira ;: ;;: ; : ;;::::`;::'; ":: : : : :': :: :: : .::: ;: : : : : : :: ` ,. � f r Y ..................9........,.,.....,,........ ...... ..... .............., . ;: ;;;;: ;; : : : ;: ;: : : ;: ;;;: : ;: ;;: : : ;: : : : ;: ;;;: : ;; : ;: ;;;;: � �:; : : : : : : : : : : : : : : : : : : : : ::: : : : : : : :.: : : : : : : : : : : >: : : : : : ;: : : >;: : : : ;: : ,,. .:,. . ,. . ,. . . . ,,. . . . . . . ,. . ,,. . . . ,,. ,. . . . . ,. ,,,. ,. . . . 2. .0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . F:ire :Serv�aes: Division: : : : : : : : ` : : : : : : : : : : : : : : : : : : : : : : : : : :': : : : : : : : : : : : : : : : : : : : : ;: :Swmrriar . of :N:otewortli :lncreas�s% Decrease:s `;: :':%% : ': : : : : ;: : : : : : : : ': >: ;';: ;: : : : ;;: Expenditure Item 1100 Salaries & Wages 1300 Overtime 1400 Emp. Contributions 2131 Cellular Phones 2140 Telephones 2142 Dispatch Communications 2220 Advertising 2340 Seminars & Education Amount Explanation $488,954 Increase reflects settlement of contract (2 years). (36,475) Decrease reflects potential savings due to Collective Agreement changes. 127,659 The higher salary costs results in higher benefit costs. 1,318 Increase reflects addition of cellular data cards for truck mounted computers with Crisys dispatch information. (6,415) Decease the result of reduced Fire Hall monthly telephone phone costs. 46,503 Increase mainly due to staffing pay increases related to movement from junior dispatcher rates to more senior rates. (11,500) Contents of this account moved to Program Supplies account 5320. (11,476) Decrease due to cost savings from new Base Hospital agreement that covers our medical training. 2370 Insurance Premium (21,064) Over the last few years, the City has invested resources to reduce claims resulting in a favourable claims history translating into a lower premium when the insurance portfolio was tendered. 2392 Consulting & Professional 2395 Memberships 2399 Outside Agency Serv 2435 Build Repairs & Mtce 2478 Misc. Equip Repairs 5300 Stationery & Office Supplies. 2,500 Increase due to projected increase on Fire Code related prosecutions. (1,089) Decrease reflects reduction in memberships to only those that are required. (4,000) Decrease based on actuals from this account. (47,999) City has been investing into the building infrastructure over the last few years and therefore, there is less demand for building repairs. (26,700) Decrease the result of moving equipment repairs and hose testing in- house. Also decreased repairs to old radio equipment - new system in 2014. (3,300) Decrease is mainly due to the reallocation of printer costs (toner, etc.) from the individual departments to the Print Shop/Mail Room. 31 Item 5320 Program Supplies 5520 Utilities - Gas 5530 Utilities - Hydro 5900 Gas, Oil & Tires 5902 Supplies & Tools 5978 Misc. Equipment > ;;Cit' of P'c e i : : ; : : : ;: ;: > ; : :: : ;: : ;; ;: ;: : �krn 2U:14 : ::::::::::: ::::::::::::::::::::::::::::::::::::::::::::::::::::: �`. . . tl. . . . . D"�'. .' . . . . . .. . rr Serv es i. dsion. : ::: ;::: ;: : : ;;` : : : : ;>: : : ;;: : ; : : : : : : : : :.: : : : : >: : : ;: ;::;;;: : e. c ;: : : Summarv of:Noteworthv lncreases/(Decreases\ : : : : : : : : : : : : : : :< : >: : : : : : : : : : : : : : : : : : : : : Amount Explanation 14,000 Increase primarely due to contents transferred from Advertising account_ (1,500) Based on 2013 estimated actuals and 2014 contract rate. 7,394 Increase based on 2013 estimated actuals and anticipated rate increase for 2014. 4,302 Increase based on anticipated costs for 2014: (1,900) Decrease reflects account actuals from 2012 and 2013. (5,050) Decrease the result of reduction in SCBA repairs and parts; SCBA standard has changed and we are ordering only essential parts. Total Changes $514,221 32 , ..,.0 '.. ...�,. � c ei t . k n ;:::: ; : . .... �0�4 ` Fire Servic s%D"` is`on;;': : ;: : ;;: ;;: ;: `;: : : ;: ;: >: ;;': : : : : : : : >: : : ;: ;: : : : ;;>;: : : ' e. . . tv r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Note , o ii : ` Decrease : : ;: : : : : : : : : :';: :?: ::::::: ::>: : : : : :': : : : :' ;: : ,. .... . ,: . Suri�ina of v�r rt lnereases ! . s . .. .. . . Revenue item 9990 Other Revenue 9990 Other Misc Revenue Amount Explanation ($45,000) Increase in costs reimbursed from OPG forjointfire training and equipment and supplies. (75,000) Increase in OPG Grant for Emergency Management Coordinator's Salary. Total Changes ($120,000) 33 �if@ PI'OteCtI011 C�ty �� Pi��es°ar�e� 2014 Current Budget Approved Final Run Date: 15-May-2014 FIRE settlement is now reflected in the personnel expenditure accounts. 2012 2013 2013 :Revised Actuals YTD Approved INCJDEC. Budget', % CHGE. ' Actuals Budgefi 2014 2013 ' Expenditures Salaries & Wages 9,679,676 9,966,010 9,605,325 " 488,954 10,094,279 5.09% Overtime 361,995 519,949 486,475 (36,475) 450,000 (7.50%) Employer Contributions 2,468,893 2,623,729 2,503,352 127,502 2,630,854 5.09% Conferences 3,197 1,525 2,460 0 2;460 0.00% Uniforms 126,037 118,094 133,100 0 133,100 0.00% Travel 2,135 1,634 1,500 0 1,500 0.00% Cellular Phones 7,778 8,524 9,500 4,700 . 14,200 49.47% Telephones 76,294 108,146 88,033 (6,542) 81,491 (7.43%) Dispatch Communications 781,082 850,418 871,095 46,503 917,598 5.34% Advertising 10,427 13,500 11,500 (11,500) 0 (100.00%) Subscription & Publications 671 940 1,300 (300) 1,000 (23.08%) Seminars & Education 76,024 98,641 114,200 (12,476) 101,724 (10.92%) Special Train & Pub Ed (Prov) 0 0 0 0 0 0.00% Insurance Premium 123,815 105,000 105,031 (20,825) 84,206 (19.83%) Ins. Deductible 2,000 279 1,500, 0 1,500 0.00% Consulting & Professional 7,137 7,669 8,000 2,500 10,500 31.25°/o Recpt, Prom & Sp Events 5,270 2,324 3,125 (500) 2,625 (16.00%) Memberships 1,914 1,298 3,829 (1,089) 2,740 (28.44%) Photo, Mapping, Printing 1,007 1,007 1,000 0 1,000 0.00% Outside Agency Serv 0 0 8,000 (4,000) 4,000 (50.00%) Build Repairs & Mtce 130,368 121,560 175,503 (47,999) 127,504 (27.35%) Veh - Repairs & Maintenance 141,565 202,750 165,500 0 165,500 0.00% Misc Equip Repairs 92,837 97,180 99,650 ' (26,900) 72,750 (26.99%) Stationery & Office Supplies 11,223 5,777 12,000 (3,200) 8,800 (26.67%) Forms 921 794 1,000 0 1,000 0.00% Program Supplies 0 0 0 14,000 14,000 0.00% Utilities - Water 7,873 8,467 8,600 559 9,159 s.so% Utilities - Gas 22,624 24,935 26,600 (1,500) 25,100 (5.64%) Utilities - Hydro 55,716 61,624 58,910 7,394 66,304 �2.55°�m Gas, Oil Tires 79,934 89,401 85,870 4,302 90,172 5.01% Supplies & Tools 24,884 17,578 37,300 (2,500) 34,800 (6.70%) Minor Furniture & Fixtures 7,066 265 4,000 0 4,000 0.00% Misc. Equipment 11,182 4,937 25,000 (5,050) 19,950 (20.20%) Total Expenditures 14,321,545 15,063,955 14,658,258 515,558 15,173,816 3.52% Revenues Sale of Services - Fire Prot. (121,195) (110,955) (60,000) 0 ' (60,000) 0.00°/o Other Agency Grts 0 (4,565) 0 0 0 0.00% 34 Fire Protection ���y �� ��������g 20�� Current Budget Approved Final Run Date: 15-May-2014 FIRE settlement is now reflected in the personnel expenditure accounts. 35 ���� �� �a������� 2014 Approved Final Background Information Fire Protection Expenses Expenditures 2240.1100.0000 Salaries & Wages Base Salaries & Wages TQtal 2240.1100.0000 5alaries & Wages 2240.1200.0000 Overtime Call-back Pay Overtime Run Date: 15-May-2014 FIRE settlement is now reflected in the personnel expenditure accounts. Total 2240.1200.0000 Overtime 2240.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2240.1400.0000 Employer Contributions 2240.1800.0000 Conferences Fire and Life Safety Educators - Fire Inspector Training Officers Annual Conference - Chief Training Officer Fire Prevention Annual Conference - Chief Fire Prevention Officer Total 2240.°I800.0000 Conferences 2240.1900.0000 Uniforms As per the Collective Agreement Station Wear & Bunker Gear Cieaning contract for bunker gear Cieaning Allowance Uniforms Firefighting boots and gloves Station boots Total 2240.1900.0000 Uniforms 2240.2110.0000 Travel Parking & Mileage Total 2240.2110.0000 Travel 2240.2131.0000 Cellular Phones Cellular Phone Charges Smartphone - Deputy Fire Chief, Chief Training Officer and Chief Fire Prevention Officer Smartphone & Tablet - Fire Chief Data cards for Crisys system truck mounted laptops Total 2240.2131.0000 Cellular Phones 2240.2140.0000 Telephones � 2014 Revised - 10,094,279 10,094,279 - 105,000 - 345,000 450,000 2,630,854 2,630,854 - 700 - 700 - 1,060 . 2,460 32,100 35,000 9,000 9,000 23,000 15,000 10,000 133.100 "I ,500 1,500 6,300 2,400 1,300 4,200 14,200 ���� �� ���������� 2014 Approved Final Background Information Run Date: 15-May-2014 �ICO �COteC�1011 FIRE settlement is now reflected in the personnel expenditure accounts. 2014 Revised Budqet This expense consists of long distance, monthly charges, fax lines, voicemail, and - 81,491 system upgrades. Total 2240.2140.0000 Telephones 2240.2142.0000 Dispatch Communications Pickering Portion of Regional Shared Costs Industry Canada System License Fee - mobile & base stations Bell Canada T-1 Line - Dispatch to Central Electronic Bank (between Ajax & Pickering). Operational Cost for joint dispatch Licence Cost Total 2240.2142.0000 Dispatch Communications 2240.2210.0000 Advertising 2240.2220.0000 Subscriptions & Publicati Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection Codes, ULC/CSA Codes Total 2240.2220.0000 Subscriptions & Publicati 22402340.0000 Seminars & <Education Continuous Education Courses Fire Prevention Courses Training Officer Resource Material New certification and recertification for specialized training (High Angle, Ice Water Rescue, Technicians, etc.) Emergency Medical Response Training Human Resources & Development - Fire Chief and Deputy Fire Chief Practical vehicle extrication training Other Training as required Fire Prevention Resource Materials Special Management Educational Courses, Company Ofificers Courses - Acting Platoon Chiefs Computer based instruction and resource materials High angle rope rescue training materials Personal ice water rescue training materials TAP P-C Ontario Fire College Total 2240.2340.0000 Seminars & Education . 2240.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2240.2370.0000 Insurance Premium 37 81,491 - 81,617 - . 7,333 - 12,000 - 804,648 - 12,000 917,598 0 - 1, 000 1, 000 - 8,000 - 1,000 - 2,000 - 9,500 - 25,520 - 1,000 - 10, 000 - 3,000 - 1,000 - 7,000 - 22,000 - 3,500 - 3,000 - 1,204 - 4,000 � 101, 724 - 84,206 84,206 Fire Protection ���� �� ����e�i�� 2014 Approved Final Background Information Run Date: 15-May-2014 FIRE settlement is now reflected in the personnel expenditure accounts. 2014 Revised _ Budqet 2240.2371.0000 Insurance Deductible Insurance Deductible - 1,500 Total 2240.2371.0000 Insurance Deductible 1,500 2240.2392.0000 Consulting & Professionai To review process -- Prosecutions for non compliance issues. = 10,500 Total 2240.2392.0000 Consulting � Professional 10,500 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Visitors, Fire Marshal, Guests, Honoraria - 500 Host Durham Regional Fire Chiefs - 400 Fire Services Bars/Medals Service Awards - 1,000 Host Durham Regional/Provincial Training Officers - 250 Host Durham Regional Fire Prevention Officers - 250 Host Regional TAPP-C, Arson Investigation - 225 Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2,625 2240.2395.0000 Memberships Ontario Association of Fire Chiefs - 675 Canadian Assoc. of Fire Chiefs - 366 Durham Regional Fire Chiefs - 150 Municipal Fire Prevention Officers Association - 150 Municipal Fire Service Instructors Memberships - OAFTO, CAFI - 550 WETT Memberships - 100 Ontario Safety League - Training - 159 National Fire Prevention Association - 165 Canadian Association of Fire Investigators - 50 International Assoc. of Arson Investigation - 25 Fire Marshal's Fire Safety Council - 100 Ontario Assoc. of Fire TO - 250 Total 2240.2395.0000 Memberships 2,740 2240.2396.0000 Photo,Mapping,Printing Printing Annual Report - 1,000 Total 2240.2396.0000 Photo,Mapping,Printing' 1,000 2240.2399.0000 Outside Agency Services Costs associated with environmental and hazardous clean-ups. - 4,000 Total 2240.2399.0000 Outside Agency Services 4,000 2240.2435.0000 Building Repairs & Mainte Furnace and Air Conditioning - 5,000 Standby Generators (repairs, service & fuel tank flushing) - 5,200 Apparatus Doors - 5,000 Pump out of Hazardous Waste Tank at Station 4& 6 - 4,500 i: �ire Protection ���� �� ������� 2014 Approved Final Background Information Run Date: 15-May-2014 FIRE settlement is now reflected in the personnel expenditure accounts. 2014 Revised Budqet Garbage Packer and Recyciing ( Stations 2, 4, 5, 6) - 5,000 Electrical Repairs - 8,000 Plumbing Repairs - 7,000 Exhaust Removai Systems - 7,135 Pest Control - 315 Cleaning Products - 15,000 Cleaning Contract for new Administration Office - Hall #5 - 13,221 General Repairs - 31,400 Drinking Water for Station 4 Cost of shared roadway access - Hydro One Bio-Hazardous Waste Removai Preventative Start-up/Shut down/MTC-HVAC Enhanced Emergency Management - Electrical upgrades to Station 5 generator Total 2240.2435.0000 Building Repairs & Mainte 2240.2457.0000 Vehicle-Repair & Maintena Pump, engine and aerial device repairs Certification for Aerial Devices PMVCI (periodic motor vehicle certification inspections) Pump Test Total 2240.2457.0000 Vehicle-Repair & Maintena 2240.2478.0000 Misc.Equipment Repairs & Radio and Pagers Resuscitator Repairs / Oxygen Air Cylinder Hydrostatic Testing Fire Extinguisher Repairs, refill and testing Air Compressor Maint. Contract - testing, air quality SCBA Opticom Repairs General Repairs Recalibrate POSI-CHECK & Porta court machines Ground Ladder Testing Thermal Imaging Camera Repairs Gas Detector Calibration & Repairs Repairs to Fire Prevention Equipment New Opticons Repairs to workout equipment Fire Hose & Testing Repairs to Bunker gear extractor machines Total 2240.2478.0000 Misc.Equipment Repairs & 2240.5300.0000 Stationery & Office Suppl 39 - 500 - 4,233 - 5,000 - 3,500 - 7,500 127; 504 - 118,800 - � 4,400 - 36,300 - 6,000 165,500 - 1,000 - 2,500 - 7,000 - 2,500 - 15,000 - 5,000 - 10,000 - 3,000 - 4,000 - 2,500 - , 2,000 - 1,500 - 10,000 - 1,450 - 4,000 - 1,300 72.750 Fire Protection ���� �� ��������� 2014 Approved Final Background Information Run Date: 15-May-2014 FIRE settlement is now reflected in the personnel expenditure accounts. 2014 Revised Budqet General office supplies - 8,800 Total 2240.5300.0000 Stationery & Office Suppl 8,800 2240.5302.0000 Forms Fire Services Forms Total 2240.5302.0000 Forms 2240.5320.0000 Program Supplies Fire Prevention Program (Home Safety, buddy bear, F/P Week, Canada Day) Total 2240.5320.0000 Program Supplies 2240.5510.0000 Utilities - Water Budget based on projected 2013 actuals and regional water rate increase in 2014 Total 2240.5510.0000 Ufiilities - Water 2240.5520.0000 Utilities - Gas Budget based on projected 2013 actuals and usage Total 2240.5520.0000 Utilities - Gas 2240.5530.0000 Utilities - Hydro Budget based on projected 2013 actuals and rate increase in 2014 Total 2240.5530.0000 Utilities - Hydro 2240.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 22,650 litres @ $1.11/litre Fuel: Diesel 48,650 litres @ $1.20/litre Oil changes and tires Total 2240.5900.0000 Gas, Oil, 7ires Efc. 2240.5902.0000 Supplies & Tools Grass Fire Brooms/Barricade Tape Rescue Supplies Spill Absorbent Materials Miscellaneous Supplies Hand Tools � Station Supplies � Ladder (replacement) Firefighting Foam Miscellaneous medical response equipment Food and drink for emergency situations Total 2240.5902.0000 Supplies & Tools 2240.5973.0000 Furniture & Fixtures Replacement of furniture in Fire Station 2, 5, 6& 4 Total 2240.5973.0000 Furniture & Fixtures 2240.5978.0000 Misc. Equipment SCBA Voice Amps 40 - 1, 000 1, 000 - 14,000 14,000 - 9,159 9,159 - 25,100 25,100 - 66, 304 66, 304 - 25,142 - 58,380 - 6,650 ' 90,172 - 800 - 4,000 - 6,000 - 2,500 - 3,000 - 2,000 - 1,500 - 5,000 - 5,000 - 5,000 34,800 - 4,000 4,000 - 3,000 Fire Protection ���� ��� �������� 2014 Approved Final Background Information Run Date: 15-May-2014 FIRE settlement is now reflected in the personnel expenditure accounts. 2014 Revised Budqet SCBA parts for repairs - 15,950 Firefighter ldentification Tag Accountability System - 1,000 Total 2240.5978.0000 Misc. Equipment 19,950 Total Expenses Revenue Revenues 1424.0000.0000 SALE OF SERVICES - FIRE Highway 401 related calls, fire alarm inspections and reports, and extinguishing grass fires on railway lines. Fire vehicle & crew for production of movies Total 1424.0000.0000 SALE OF SERVICES - FIRE 2240.9990.0000 Other Revenue Re-imbursement from OPG -- Annual Fire Inspection Service � Re-imbursement from OPG -- Annual Fire Safety Plan Review and Approval Re-imbursement from OPG -- Joint Fire Training Re-imbursement from OPG -- Specialized Training for City of Pickering Fire Fighters Reimbursement from OPG -- Equipment & Supplies Tota12240.9990.0000 Other Revenue Totai Revenues Net Expenses � 41 15,173,816 - (60,000) (60,000) - (3,000) - (1,500) - (60, 000) - (15,000) - (20,000) (99,500) (159,500) 15,014,316 ���y �f ����e�°i�� 2014 Current Budget Approved Final Emergency Operations Run Date: 15-May-2014 2012 2013 2013 Actuals YTD- Approved WG.lDEC. 'Budgef +% CHGE. Actuals Budget 2014 i 2013 Expenditures Salaries & Wages 128,757 129,965 103,299 0 103,299 0.00% EmployerContributions 29,633 32,145 26,148 157 26,305 0.60% Conferences 0 0 0 0 0 0.00% Travel 0 0 0 0 0 0.00% Cellular Phones 59 1,684 4,682 (3,382) 1,300 (72.23%) Telephones 14,492 13,766 11,177 127 11,304 1.14% Seminars & Education 69 0 0 1,000 1,000 0.00% Insurance Premium 1,241 1,058 1,087 (239) 848 (21.99%) Consulting & Professional 0 0 0 0 0 0.00% Recpt, Prom & Sp Events 321 301 1,000 0 1,000 0.00% Memberships 0 0 280 0 280 0.00% Photo, Mapping, Printing 0 0 0 300 300 0.00% Build Repairs & Mtce 0 0 0 0 0 0.00% Misc Equip Repairs 0 235 800 200 1,000 25.00°/o Stationery & Office Supplies 0 441 500 (100) 400 (20.00%) Utilities - Gas 0 0 0 0 0 0.00% Utilities - Cable T.V. 762 742 900 0 900 0.00% Supplies & Tools 139 122 400 600 1,000 150.00% Total Expenditures 175,473 180,459 150,273 (1,337) 148,936 (0.89°l0) Revenues Other Misc Revenue (75,000) (75,000) (75,000) (75,000) (150,000) 100.00°/a Totai Revenues (75,000) (75,000) 75,000 (75,000) 150,000 100.00% Net 100,473 105,459 75,273 (76,337) (1,064) {101.41%) 42 ��y � �c e��� � ' 2014 Approved Final Background Information Emergency Operations Expenses Expenditures 2241.1100.0000 Salaries & Wages Base Salaries & Wages Total 2241.1100.0000 Salaries & Wages 2241.1400.0000 Ertiployer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2241.1400.0000 Employer Contributions 2241.1800.0000 Conferences 22412110.0000 Travel 2241.2131.0000 Cellular Phones Smartphone & Tablet - Deputy Fire Chief Total 2241.2°I31.0000 Cellular Phones 2241.2140.0000 Telephones This expense consists of long distance, monthiy charges, fax lines, voicemail, and system upgrades Total 2241.2140.0000 Telephones 2241.2340.0000 Seminars & Education Emergency Management courses - Deputy Chief/CEMC Total 2241.2340.0000 Seminars & Education 2241.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Tota12241.2370.0000 Insurance Premium 2241.2392.0000 Consulting & Professional 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Emergency training sessions --Refreshments & other incidental requirements Tota12241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 2241.2395.0000 Memberships Ontario Association of Emergency Managers Emergency Management Accreditation Prg. Total 2241.2395.0000 Memberships 2241.2396.0000 Photo, Mapping, Printing Photo, Mapping, Printing Total 2241.2396.0000 Photo, Mapping, Printing 2241.2435.0000 Building Repairs & Maint 2241.2478.0000 Misc Equip Rep & Maint General equipment repairs 43 Run Date: 15-May-2014 2014 Budget - 103,299 103,299 - 26,305 26,305 0 0 - 1,300 1,300 - 11, 304 11, 304 - 1,000 1,000 - 848 848 0 - 1,000 1,000 - 80 - 200 280 - 300 300 0 - 1,000 ��y �� �����°�[� 2014 Approved Final Background Information Emergency Operations Total 2241.2478.0000 Misc Equip Rep & Maint 2241.5300.0000 Stationery & Office Suppl General office supplies Total 2241.5300.0000 Stationery & Office Suppl 2241.5550.0000 Cable TV A/MEOC cable service Total 2241.5550.0000 Cable TV 2241.5902.0000 Supplies & Tools Misc. equipmentltools °fotal 2241.5902.0000 Supplies & Tools Total Expenses Revenue Revenues 2241.9990.0000 Other Income OPG Grant for Emergency Management Coordinator's Salary Total 2241.9990.0000 Other Income Total Revenues Net Expenses 44 Run Date: 15-May-2014 , 2014 Budget 1,000 - 400 400 •�� •�� - 1,000 1,000 148,936 - (150,000) (150, 000) (150,000) (1,064) � +`` �-J � � � I The Corporate Services Department supports the City's ongoing operations by providing legal, legislative, financial, and information technology services to Council and to all City Departments. This includes the offices of the Treasurer, City Solicitor and the City Clerk. pickering.ca January 1, 2014 45 .p � , � ,� � ,J��=�- i��!���„� � , , _ .�� �. ���__. �� `�� ; Legislaiive S�rvic�s � Division (Chart No. 0 Legislativ� Services I�ivisican Emplc►yee Ccampl�menfi T Non-Union FT Q Non-Union PT 13 � Union�FT 3 Union PT . 0 Union Fi T�rm Q Union PT Term. Au�thoriz�d by: �� Gl�ie� Administrativ� Uffic�r Th� �c�r}�Qratior� of fih� �Ci�y o�F R�ck��in� Carp�rafe �ervic�s Deparkment �mploye� �c�mpl�t�nenfi 22 Non-Union t=ul1-Time (NU1=T) . _ . 3A� tlnion Fulf-Time (UI=T) 3 Union I�ari-Tim� (UI'T) 0 Unian Fu11-Time Term (UFTT) 0 Union Part�Tim� Term (UPTT� �irector, �orporafie S�rvic�s & City S�licitar Legal Scrvices �inance Divi�ion (Seciion) � (Chart No. 4b} rot L.egal Sorvic�s (�e�fiinn). �m�l�yee Comptemon� 2 Non-Union FT 0 Non-Union PT . 1 Unian FT Q Union RT 0 Union i=T Term 0 Union PT Term Januaxy 1, 2�1�3� Fin�nce I�ivisiQn Employ�e:Complernen� 10 Nan-Union FT 0 Non-Union I�T 16 Union FT 0 Union PT 0 Union 1=T Term 0 Union PT Term a ]nform�tion Technology (Section) {Chark No. In�orma�ion T�chnotagy (Sectic�n) . Ernployee �+�mplement 3 N�n-Union FT 4 Non-Union PT 4 Union �T 0 Unian f'T 0 Union FT Term 0 Union PT Term Chart No. 4• -P -J Th� ��rper�ation of ��h� ��ty o� Pi��ce�ing ��t�� Q� : ' - Corpor��� Se�vices D�parfim�n�t ��� � Finance �ivi�ion .�, � - � _ � Director, CorponaEeServices & City �mploy�e Cc�mplem�n� . _ soiioitor � 1p N�an-llnion i=ull�Tim�; (�1L7Fi") Supervisor, Taxakion (1-NUFT) Coordinator, Taxaiion Seruices _ Tax Analyst (1-Unfunded ' �� Tax Clerl< I (2-uFT Tax Cierk If Division hlead, Finance & Treasurer (1-NUf-i'} U Nan-Uniori 1'ar�-Tim� {NUPT) 16 � Ur�ian �u11-Time (U�'T) , Administr�tive Assistant li Manager, Budgefs & Sr. �inanciai Analyst Manager, Accaunting Manager, Suppry & SeNices� Internal Aud1f ' ' �2 N��T� Servi�os (1-NUFT) f1-NLIFTI {1-NU�'� Audik Analyst � (1-UPT) Supervisoc, Accounting Supsrvisor, Payroll Sr. I�urchasinc� " Services 'Analys@ . f��Ni i�Ti (1-NUF"(� {9-UF � F�nancial Analyst (1-UFT� Accounts Payabl� Payroli �� --- � Accounting Qleri< I Clerl< I Administrator L u er /-�ufihorized by: ° � � Chief Adminisfirative O�Ficer (1-UFT) • (1-UFIj (1-UFT) Accqun#ing Clerfc f! Accounts Payable . Clerk il January �, 2014 Accounting/Spe�lal Prajects Support G1ark t�,u�-� Char� No: � (a) -P � , ,r �� f �, n� �� � i �:: •�� z s ` � ,�-�°�, ����� � �� ` 'Th� �o�p�a�atic�n o�F��l�te �ity Qfi PickerAng �orpara�:e ��rvic�s D�parkmen�; In��vrmafiion T�chnology S�ction Qii'eotor, CQrporaie Servicgs & Gity $��IC�t4P Manager, (nformation Teohnalogy (1-N U F'n Supervisor, Application Supervisor, Devalopment & Support Netwarl< Suppork (1-NUFT) (1-NUF"f� Errr�loyee Com�a[erneni 3 NQn-lJnic�n FuII�Timc (NUFT) 0 Non�Union Part-Time (NUPT} 4 Union Fu11-Tim� (UFT) Notw4rl<Analyat Systom Administrator Weblpatabase (�:uFT) (1-ur-�ry Dev�loper (1-UFT} Telecommunications'& Network Sup�aork Analysi Au�horized by; Chiaf Administrativ� Offic�r . Janu�r,y 1, 201� CharL Na. 4 (b) .p � cD "fh� �orpora�:ion o� �h� Cii�y c�f P'ick��ing C'tt.�{ �� f� Gorporafi� S�rVic�� Depar�m�nfi _ � ;�; . � Legal Services Section Dir�ctor, Carpora�e Services & �ity Soliciiar Lega1 & L.�gi�(ativ� Servi�es Assist�nt �. 74_Aif FFTI - I Supervisor; Pronei-�y & C}e�telopmenfi Servic�s ��-n�ur-T} . Gierit, Prop�rty &. Deve[opm�nt Seruices i _ (1-UFTl Authorized by: � Chie�A m�nisfiraitive Officer January 1, 2014 0 �mplvyee CQmpl+�r�leni: 2 Non-Union Fup-iime (�IU�'T) 1 Union Full-Tim� (U�T) Chart No. � (�) C�7 0 , , �'� i�,, �� ��.� �t ���� � f—�. f� � �� � � ��� 0 The Corpora�ican ofi fih� City a►� f'ickering Corparate Seruices Qepatfiment , Leg�slative Services Divis�on Ghief Administrafiive Officer Director, Carporate Services & City Solicitor ' . (1-NUFT Ct�mmifit�e Coordinafoi� Manager, By-law �nfarceme Seruic�s Municipal Law �nforcement Officer il Municipal I�aw Enforcement C�fficer I Parking �ontrol Offiaer (2-uPT+ 1-uP �irsfi Af�endance Facilitatac Authcarized by; GhiefiAdmi � rative Officer City C1erk. (1-NUFT) Supervisar, Animai Services Animal Seruice� Attendanfi Animal Service� 4fficer Administration Gierk II January 1, 201-4 �nnploy�e Compi�men�. 7 Non-Unibn Full-Tim��(NU�T) C} �lan-�Jnion ParC-Time (NUPT) 13 Union F��ll-Time (ll�'T) 3 iJnion I�art-Time (UPi) Supervisor, Legisl��ive S�rvi��s� (1-NUFT) Coordina�tor, I��cords & - Ciections Clerl� Administration Clerk, 1'rintr�om (1-UFl7 Clerk, Mailraom Chart No. q• �d) Co�y �f Picl«ra�g 2014 Current Budget Approved Final (Includes 2014 Election Costs) Corporate Services Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved WC./DEC. Butlget % CHGE. Actuals Budget 2014 ; 2013 Expenditures Salaries & Wages 4,233,046 4,164,942 4,258,034 212,974 4,471,008 5.00% Overtime 58,993 54,982 69,410 2,750 72,160, 3.96% EmployerContributions 1,032,461 1,099,760 1,117,745 55,958 1,173,703 5.01% Conferences 2,995 3,14n 5,420 850 6,270 15.68% Uniforms 10,212 9,522 11,500 (2,000) 9,500 (17.39°/a) Travel . 4,974 3,518 5,300 475 5,775 8.96% Postage 106,.171 109,959 113,000 47,000 160,000 41.59% Freight, Express & Cartage 4,549 3,580 4,000 0 4,000 0.00% Cellular Phones 12,149 11,609 15,900 (2,100) 13,800 (13.21°/o) Telephones 44,879 42,216 32,621 17,554 50,175 53.81% Data� Processing Services 123,425 124,917 126,000 6,300 132,300 5.00% Advertising 219 0 600 1,000 1,600 166.67% Subscription & Publications 9,847 11,572 10,800 0 10,800 0.00°/a Legai Services 10,014 8,381 10,000 0 10,000 0.00% Seminars & Education 39,411 40,601 47,110 17,285 64,395 36.69% Corporate Training 3,694 0 4,500 1,500 6,000 33.33% Purch Prnting/Broch/News Ltr 14,672 15,517 18,000 500 18,500 2.78% Insurance Premium 60,196 54,617 54,588 (9,161) 45,427 (16.78%) Ins. Deductible 644 436 2,000 0 2,000 0.00% PSAB Reporting Requirments 0 0 0 0 0 0.00% Consulting & Professional 397,340 382,063 496,300 (205,700) 290,600 (41.45%) Recpt, Prom & Sp Events 4,580 3,571 5,900 (1,500) 4,400 (25.42%) Memberships 16,161 17,796 19,336 610 19,946 3.15% OutsideAgencyServ 142,198 117,667 111,001 (6,351) 104,650 (5.72%) Build Repairs & Mtce 10,590 10,198 11,616 658 ' 12,274 5.66% Veh - Repairs & Maintenance 25,235 18,720 16,800 0 16,800 0.00% Misc Equip Repairs 32,531 32,780 19,100 3,125 22,225 16.36% Software/Hardware Maintenance C 531,901 446,759 443,015 58,698 501,713 13.25% Building Rentals 0 0 0 2,000 2,000 0.00% Building Rentals 0 12,543 13,899 0 13,899 o.00°io Rental Misc Equip 0 0 0 90,000 90,000 0.00% Financial Service Charges 148,033 147,471 145,000 5,000 150,000 3.45% Stationery & Office Supplies 30,518 17,082 32,250 28,100 60,350 87.13% Printing Supplies 110,244 176,391 120,000 30,000 150,000 25.00% Forms 7,172 11,082 14,000 (1,500) � 12,500 (10.71%) Utilities - Water 479 0 600 (600) 0 (100.00%) Utilities - Hydro 4,346 4,852 5,500 (115) 5,385 (2.09%) 51 �a�y o� Picke�°ang 2014 Current Budget Approved Final (Includes 2014 Election Costs) Corporate Services Run Date: 15-May-2014 2012 " 2013 2013 Actuals YTD Approved INC./DEC. Budget; % CHGE. Actuals Budget 2014 ' ' 2013 Utilities - Oil 3,582 4,492 6,000 (1,000) 5,000 (16.67%) Gas, Oil Tires 25,877 22,513 29,530 (2,537) 26,993 (8.59%) Suppiies & Tools 7,982 5,396 8,000 (2,000) 6,000 (25.00%) Shop Supplies 8,755 5,951 8,000 0 8,000 0.00% System & Software Upgrades 120,696 82,333 63,150 27,870 91,020 44.13% Hardware Replacements 4,615 3,873 4,000 24,050 28,050 601.25% Misc. Equipment 13,517 7,301 5,800 (290) 5,510 (5.00°/a) Parking - MOT 66,852 65,315 60,000 0 60,000 0.00% Livestock Killed 900 992 2,000 0 2,000 0.00% Total Expenditures 7,406,655 7,356,410 7,547,325 399,403 7,946,728 5.29% Revenues Sale of•Services-Administration (66,375) (69,078) (65,000) 0 (65,000) 0.00% Tax Certificates & Other Fees (209,688) (211,954) (217,700) 0 (217,700) 0.00% Sale of Services - Legal (1,450) (1,100) (500) 0 (500) 0.00% Sale of Services -Agreements (70,997) (83,933) (54,000) {11,000) (65,000) 20.37% Lic. & Per-Business (175,877) (165,205) (170,000) 0 (170,000) 0.00% Lic. & Per-Amusement (106,789) (148,243) (110,000) 0 (110,000) 0.00% Lic. & Per-Taxi (74,815) (65,291) (35,000) 0 (35,000) 0.00% Fines (806,089) (736,752) (752,000) 0 (752,000) 0.00% Licences (60,176) (56,895) (70,000) 10,000 (60,000) (14.29%) Licenses & Permits-Marriage (23,012) (27,204) (20,000) (10,000) (30,000) 50.00% Interest on Investments (222,305) (421,s15) (178,500) (96,500) (275,000) 54.06% Penalties & Interest on Taxes (2,751,877) (2,510,583) (2,650,000) 165,000 (2,485,000) (6.23%) Adoptions (29,380) (31,070) (18,000) (3,000) (21,000) 16.67% Impound Fees (5,636) (4,155) (4,000) 0 (4,000) o.00% Service Fees (4,440) (4,800) (1,300) (500) (1,800) 38.46% Programs 0 0 0 0 0 0.00% Donations 0 0 0 0 0 0.00% Ont. Specific Grants (990) (1,052) (2,000) 0 (2,000) 0.00% Other Agency Grts 0 0 0 0 0 0.00% Transfer from Reserve 0 0 (112,000) (306,450) (418,450) 273.62% Trans. from Continuing Studies Re 0 (25,062) 0 0. 0 0.00% Transfer from Reserve Fund (38,124) (58,577) (62,000) 37,000 (25,000) (59.68%) Other Revenue (1,232) (669) 0 (200) (200) 0.00% Other Misc Revenue (63,736) (74,577) (101,000) 70,000 (31,000) (69.31%) Misc Income 0 0 0 0 0 0.00% Misc Rev (6,734) (6,154) 0 (7,000) (7,000) 0.00% Total Revenues (4,719,722) (4,704,169) 4,623,000 (152,650) 4,775,650 3.30% 52 �ity of �icke�i�g 2014 Current Budget Approved Final (Includes 2014 Election Costs) Corporate Ser�rices Run Date: 15-May-2014 53 �'t : o : ' : k ' n : : ;: : : : : : : : ;: : : ;: : ;: : : : ; : : ::: : : : : : : : : ;: : : : : >: ;:;: : : : : : : : : : : � Y ........c. �� ..9 .. .... .. ::::::::::::::::::::::::::::::::::::::::: 20. :4: : ;: : ;:: : : ::: :' : >:: : : >: ;: : : : :': : >: : : : : >: : : : ;;: >: >: : : : ;:'>: : : : ;: ;: ;: ;: Gor orafe: Sei�uices:De` arfinei�f : : : : : : : : : : : : >: : : : : : : : : >: : : : > : : : : : : : : : : : : : : ;; : : : : : >; _�riiiiii�iarii nf:Nn+r�v�inrfifiv: :[nr.reaci�c!(.I')PC:r�ia:¢PC1 >: >: :< : %>%>: : : : : >: : :' : : : : %:' %: %: : : %%: %% Expenditure Item 1100 Salaries & Wages 1200 Overtime 1400 Emp. Contributions 1900 Uniforms 2121 Postage 2131 Cellular Phones 2140 Telephones 2191 Data Process. Serv. 2210 Advertising 2340 Seminars & Educ. Amount Explanation $212,974 Increase is mainly due to additional staffing resources required for the election and a work place accommodation. 2,750 Increased IT support for all meetings in Council. 55,958 Higher benefit costs are largely due to the additional staffing associated with the election and a work place accommodation. In addition, benefit costs have increased for long term disability and health. (2,000) The budget was reduced because vests have now been purchased for all Bylaw and Animal Services staff, and are in rotation to be replaced every 5 years. Two replacement vests are budgeted per year. 47,000 The increase in postage is due to the higher rate and for the election. (2,100) Decrease based on 2013 year-to-date actuals. 17,554 Telephone costs have generally increased across all departments mainly due to Internet connection upgrades and implementation of a back-up 6,300 1,000 telephone system for disaster recovery purposes. I'rocessing of City's payroll. Increase based on 2013 year-to-date actuals and 2.0% fee increase. Cost is related to the election. 17,285 The increase is due to higher IT training costs ($11,735). The IT technology environment is constantly changing•requiring staff to update their skills and knowledge. The balance of the increase is in the Finance area ($3,250) due to professional accounting staff who are required to obtain professional development "credits" to maintain their designations. These courses include topics such as asset management, assessment legislation updates and fraud detection techniques. 2341 Corporate Training 1,500 The City is planning to move to "Office 2013." This upgrade is provided free as part of the City's license agreement. The City is currently using "Office 2007" that is currently two versions behind (2010 and 2013). Office 2013 provides greater compatibility with new software. 2370 Insurance Premium 2392 Consulting & Prof. Fee (9,161) Over the last few years, the City has invested resources tb reduce claims resulting in a favourable claims history translating into a lower premium when the insurance portfolio was tendered. (205,700) The decrease in consulting is mainly due to the completion of the Seaton FIS and the 2013 Development Charges Background Study. 54 ;: Ci , f: p'c . .'.r° : > : : : : : :: :: : : :: : : : : : `: : : : : :: :: : : `: : ;: : : : : : : : : : : `> #..a.�k��n ,. ��������07�: ;>:�:�:�:�:�>i:�:�:�>:�:�:�:�:�:�`:�:�:�i:�:�'ii:�:�:�ii:�i:�:�:�:�i:�>:�i:�:�:�:�:�:�:�:�:�:�:�:�:�:�:�:�:�:�:::�7: .. ... ... ..�..... ... . . .� .�.. . . . ... . . .. . ..�. � . :.:.:.:.:.�..�.. :.:... .�... .�..�..� . . . .:.. . ;: Car orate:Seivices: De ar#menf : ::::::::::: :: ::::: :'::: :: :: : : : :::: :::::::': ::::: :Si iiiima r�i :iif : Nn#PwiirtFS�i: :�nrraacPC%lllPCraa_¢PC1 : : : : : : : : : : : : : : : : : : >: : >:: ': : ':: : : '>:: : :' : : Item 2394 Recpt, Prom.Sp.Ev.,Ger 2399 Outside Agency Serv 2478 Misc. Equip Repairs 2479 Software/Hard Mtce Cont. 2648 Building Rentals 2191 Misc. Equip Rentals 2819 Financial Service Charges 5300 Stationery & Office Supplies 5301 Printing Supplies 5302 Forms 5540 Utilities - Oil 5900 Gas, Oil Tires 5902 Supplies & Tools 5974 System & Software Upgrades 5975 Hardware Replacements Total Changes Amount Explanation (1,500) Decrease based on 2013 year-to-date actuals. (6,351) Decrease reflects a reduction in planned use of outside agencies. 3,125 Increase in IT area mainly due to higher than anticipated cabling costs. 58,698 Every year, hardware and maintenance contracts prices increase. In addition, there are new charges for the City's PSAB software and tax system. 2,000 Rental charges for the various election locations. 90,000 The increase is for the rental of voting machines. 5,000 Increase reflects anticipated activity for service fees related to bank charges. 28,100 Increase is to cover the costs associated with the election. 30,000 Toner costs that used to be budgeted in individual cost centres are now centralized in this account. The majority of the office supplies accounts for the other departments have been decreased to offset this increase. (1,500) Decrease reflects 2013 year-to-date actuals. (1,000) Decrease based on 2013 year-to-date actuals. (2,537). Decrease reflects 2013 estimated actuals for Bylaw and Animal Services. These costs can vary significantly from year to year depending on the number of complaints received. (2,000) Decrease based on 2013 year-to-date. actuals. 27,870 The increase is mainly due to installation of new disaster recovery software and hardware. 24,050 Increase mainly reflects moving replacement PC's and monitors from Capital to Current budget. $399,403 55 �I� �� �'IC�(�1'1.�9. .. . ;: ;: : ,. . . ,. 2 14 : : : > : : : : : : : : : ::::: : : : : : : : : ;: : : : : : : >: :;: : : : : : : : : ;: : ;: : : : : ;;>: : ;;: : : : : ; :C' oKate Seiviees:De ar ri� nfi: : : : : : : : : : : : `':: : : : : >: : : : : : : : : : > : : : : : : : : : : : : : : : : : orp . . . . . . . . . . p. . . t. . e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Nofevuorth .;:'Incr ZDecreases ::::::::::::::':::::::>:::::: ::::::::::: >;:�:�;:,:�:�'i':�:�:�:�:�:�:�i:�:�:�:�:�;:�;ii:�:�»:�i:�:�:�><"'.:".:'.:::.:'.: ;: : :S:um:m. :ary af . . . ..... . . . . . . . . .y. .( . . . . .eaSes).. . ,. . . ,. . ,. . . . . . . . . . , . . . . . . . . . ,. . ,,. . . . . ,. . . . ... . . ,. . ,. Revenue Item 1293 Adoptions 1416 Sales of Services Agreements 1516 Licences 1519 Licences & Permits Marriage 1550 Interest on Investments 1560 Penalties & Interest on Amount Explanation ($3,000) Adoption revenue was increased to reflect 2013 year-to-date actuals. (11,000) Increase based on 2013 year-to-date actuals. 10,000 Decrease reflects reduced animal licence sales based on 2013 estimated actuals. Sales may increase in the future with the addition of on-line licence renewals. (10,000) Increase due to higt�er volume of marriage licences. (96,500) Increase reflects 2013 year-to-date actuals. 165,000 The decrease in revenue reflects 2013 year-#o-date actuals and a Taxes further slight adjustment for 2014. The reduction is due to enhanced collection activity and use of the arrears mid month pre-authorized payment plan to help these individuals reduce their outstanding taxes. To participate in this plan, individuals are required to make a financial commitment every month that translates over time, in a reduction in their outstanding taxes. 1910 Transfer from Reserve 1920 Transfer from Res. Fund 9990 Other Misc Revenue 9995 Misc. Revenue Total Changes (306,450) Every year the, City budgets $70,000 contribution to the general reserve to fund the election expenses. In 2014, these dollars are now transferred from the reserve to fund the election costs. 37,000 The 2013 Development Charge Background Study is partially funded from the DC reserve fund. As the study is now completed, the transfer is no longer required. 70,000 The Seaton FIS is now completed and this revenue source from the Seaton Landowner Group is no longer required. (7,000) Title searches are a cost to the City which is offset by charging search fees to development applicants. ($152,650) � ���y �� �o�k��o�� 2014 Current Budget Approved Final Finance Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget' % CHGE. ' Actuals Budget ! 2014 ' 2013 Expenditures Salaries & Wages 1,728,574 1,608,333 1,706,268 48,886 1,755,154 2.87% Overtime 31,662 19,936 27,700 0 27,700 0.00% EmployerContributions 410,808 432,467 445,599 31,533 477,132 7.08% Conferences 1,043 1,506 2,990 980 3,970 32.78% Travel 1,842 1,060 1,750 225 1,975 12.86% Cellular Phones 496 319 800 0 800 0.00% Telephones 14,537 17,268 12,851 3,454 16,305 26.88% Data Processing Services 123,425 124,917 126,000 6,300 132,300 5.00% Advertising 0 0 0 0 0 0.00% Subscription & Publications 3,053 3,942 3,500 0 3,500 0.00% Seminars & Education 3,548 6,606 6,000 3,250 9,250 54.17% Purch Prnting/Broch/News Ltr 14,672 15,517 18,000 0 18,000 0.00% Insurance Premium 23,067 21,488 21,497 (4,622) 16,875 (21.50%) PSAB Reporting Requirments 0 0 0 0 0 0.00% Consulting & Professional 224,708 302,764 350,000 (140,000) 210,000 (40.00%) Recpt, Prom & Sp Events 1,713 1,608 1,750 (150) 1,600 . (8.57%) Memberships 9,146 10,045 10,615 110 10,725 1.04% Outside Agency Serv 23,122 23,797 23,600 500 24,100 2.12°/a Misc Equip Repairs 1,585 504 600 0 600 0.00% Software/Hardware Maintenance C 0 42,112 35,985 25,230 61,215 70.11% Financial Service Charges 148,033 147,471 145,000 5,000 150,000 3.45% Stationery & Office Supplies 18,856 6,790 15,500 (1,300) 14,200 (8.39%) Forms 2,168 921 4,000 (1,500) 2,500 (37.50%) Tofal Expenditures 2,786,058 2,789,371 2,960,005 (22,104) 2,937,901 (0.75%) Revenues Tax Certificates & Other Fees (209,688) (211,954) (217,700) 0 (217,700) 0.00% Interest on Investments (222,305) (421,815) (178,500) (96,500) (275,000) 54.06% Penalties & Interest on Taxes (2,751,877) (2,510,583) , (2,650,000) 165,000 (2,485,000) (6.23%) Transfer from Reserve 0 0 (112,000) (26,450) (138,450) 23.62% Trans. from Continuing Studies Re 0 (25,062) 0 0 0 0.00% Transfer from Reserve Fund (38,124) (58,577) (62,000) 37,000 (25,000) (59.68%) Other Misc Revenue (50,021) (54,670) (100,000) 70,000 (30,000) (70.00%) Total Revenues (3,272,015) (3,282,661) 3,320,200 149,050 3,171,150 (4.49%) Net (485,957) (493,290) (360,195) . 126,946 (23,3;249) (35.24%) 57 Finance 0 ���y � ������� 2014 t Approved Final Background Information Expenses Expenditures 2127.1100.0000 Salaries & Wages Base Salaries & Wages Temp. tax staffing resources - 9 month contract position starting in April 2014 to December 2014. Additional staffing resources are required for the installation and testing of the new taxation billing system. This position is funded from the Financial Systems reserve. Workplace Accommodation - 9 Months Total 2127.1100.0000 Salaries & Wages 2127.1200.0000 Overtime Year End Processing Payroll Budgets � Tax Due Dates New tax system � Total 2127.1200.0000 Overtime 2127.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, Ei, EHT, ) and employer provided - benefits such as dental and optical Benefits related to temp. tax staffing position - Benefits related to workplace accommodation - Total 2127.1400.0000 Employer Contributions 2127.1800.0000 Conferences Mun. Fin. Officers Assoc. - Treasurer . - Property Tax Conference (Spring & Fall) - Assessors & Compliance (Supervisor & - Tax Analyst) CityWide User Group Conference - Registration and accommodation for two nights - (Senior Financial Analyst) Total 2127.1800.0000 Conferences 2127.2110.0000 Travel Staff: Parking & Mileage - Mileage - CityWide User Group Conference London, ON (450km return - Senior - Financial Analyst) Total 2127.2110.0000 Travel 2127.2131.0000 Cellular Phones Annual Smartphone Charges -Division Head, Finance & Treasurer Total 2127.2131.0000 Cellular Phones 2127.2140.0000 Telephones �:3 Run Date: 15-May-2014 2014 Budget 1,655;154 57,000 43,000 1, 755,154 7,750 2,750 7,750 5,250 4,200 27.700 465,932 6,450 4,750 477,132 1,120 2,100 750 3,970 1,500 475 1, 975 800 800 ���y �f �� ��s� 2014 Approved Final Background Information FIIl111C@ This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades ' Total 2127.2140.0000 Telephones 2127.2191.0000 Data Processing Services Processing of City's payroll. increase based on 2013 year-to-date actuals and 5.0% fee increase. Total 2127.2191.0000 Data Processing Services 2127.2210.0000 Advertising 2127.2220.0000 Subscriptions & Publicati Reference materials, journals and reports Internal Audit Reference Materials Total 2127,2220.0000 Subscriptions & Publicati 2127.2340.0000 Seminars & Education Public Sector Acting Brd: (PSAB) - Government Transfers compliance HST Training - compliance Property Tax Courses Institute Of Internal Auditors and Municipal Internal Auditors Assoc. PD courses - Senior Financial Analyst Capital & Debt Management CityWide Workshop - Senior Financial Analyst Creating Accessible LiveCycle Forms - Administrative Assistant CGA Courses Total 2127.2340.0000 Seminars � Education 2127.2365.0000 Purchased Printing Printing costs for tax bills. Total 2127.2365.0000 Purchased I'rinting 2127.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2127.2370.0000 Insurance Premiurr� 2127.2392.0000 Consulting & Professional FMW budget software custom reports and enhancements & Vailtech accounting system Run Date: 15-May-2014 2014 � Budget - 16,305 16,305 - 132,300 132,300 0 - 3, 000 - 500 3,500 - 1, 500 - 1, 000 - 1, 000 - 1,500 - 500 - 250 , - 500 - 3,000 9,250 - 18, 000 18, 000 - 16, 875 16, 875 - 10, 000 Audit & Professional Services (City, Library, FGT & PSAB) - 85,000 General Assessment Appeals - Funded from Assessment Appeal Reserve - 30,000 Municipal BMA Study - 5,000 Credit Card Industry (VISA & MasterCard) - Meeting industry security - 15,000 requirements Property tax legislation changes, preparation & review of tax rates and various property tax issues 59 - 15,000 ��� �� ��k��6� 2014 Approved Final Background Information FlflallC@ Commercial & industrial vacancy verification and appeals - Funded from Assessment Appeal Reserve Development of statement of work and scope for new financial system - Funded from Financial Systems Reserve Dc Backgrbund Study - outside consulting resources Total 2127.2392.0000 Consulting & Professional 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Recpt., & Promo. Total 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2127.2395.0000 Memberships Society of Management Accts. - Treasurer & Super. Accounting Serv. Canadian Institute of Chartered Accts. - Acct. Mgr. & A/Mgr. Budgets & Internal Audit Run Date: 15-May-2014 2014 Budget - 15,000 - 30,000 - 5,000 210.000 - 1,600 1,600. - 2,000 - 2,500 Ont. Mun. Tax & Rev.Assoc. - Tax Clerk II and Tax Supervisor - 500 Assoc. of Mun. Clerks & Treasurers - Acct. Mgr., Senior Fin. Analyst, & Taxation - � 1,265 Supervisor Municipal Financial Officers Assoc. - Corporate (7) Canadian Payroll Assoc. - Payroll Supervisor CGA Membership - Senior Financial Analyst (2) Internal Auditor Associations Society of Public Ins. Admin. - Mgr, Budgets & IA Total 2127.2395.0000 Memberships 2127.2399.0000 Outside Agency Services Security Services for daily pick-up of bank deposits (Civic Gomplex &' Recreation Complex). Increase in cost reflects annual increase (2.0%). Total 2127.2399.0000 Outside Agency Services 2127.2478.0000 Equipment Repairs & Maint Service contract for cheque signer and perforator Total 2127.2478.0000 Equipment Repairs & Maint 2127.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Vailtech - Financials & Tax Mainfenance - RAC - Budget Software & Salary Planning Module Contract - Reamined - Assessment Data Conversion Contract - MPAC - Property Information Maintenance - CityWide Tangible Assets Maintenance - TXM system Total 2127.2479.0000 Sfwr/Hdwr Mainf Contracts 2127.5300.0000 Stationery & Office Suppl General office supplies .1 - 1,650 - 325 - 1,850 - 525 - 110 10,725 - 24,100 24,100 - 600 600 - 24, 600 - 14,005 - 660 - 350 - 6, 600 - 15,000 61,215 - 13,200 . ��y �� �����r�� 2014 Approved Final Background Information Finance Budget document supplies Total 2127.5300.0000 Stationery & Office Suppl 2127.5302.0000 Forms Accounts Payable (A/P) Action Slips Cash Receipt Forms , Total 2127.5302.0000 Forms 2819.0000.0000 FINANCIAL SERVICE CHARGES Property Tax Processing (Royal Bank) Debit & credit card charges (All banks) Electronic Funds Transfer (EFT) charges for pre-authorized payment plans and direct deposit to City vendor's bank accounts. U.S. Acct. Fees & Other Parking tickets electronic payment Total 2819.0000.0000 FINANCIAL SERVICE CHARGES Total Expenses Revenue Revenues 1412.0000.0000 FINANCE REVENUE Tax certificates Application fee for Section 357 & 358 property tax refunds Recovery of costs for tax collection and tax registration letters Electronic payment correction Tax biliing for mortgage companies Tax certificates (24 hr. turnaround) Roll Number set-up fee Ownership change fee Dupiicate tax receipts/reprint of tax bilis/statement of accounts Registration of farm debt notices Total 1412.0000.0000 FINANCE REVENUE 1550.0000.0000 INCOME - INVEST. (EXT.) Investment income is based on 2013 estimated actuals. � Total 1550.0000.0000 INCOME - INVEST. (EXT.) 1560.0000.0000 PEN. & INTEREST - TAXES The City Charges 15% per annum for unpaid property taxes Total 1560.0000.0000 PEN. & INTEREST - TAXES 1910.2127.0000 Transfer from Reserve General assessment appeals Vacancy verification & appeals 61 Run Date: 15-May-2014 2014 Budget 1,000 14,200 500 2,000 2,500 16, 500 107,500 15,900 600 , 9,500 150,000 2,937,901 - (43,000) - (1,150) - (1,150) - (14,400) - � (82,000) - (21,000) - (2,000) - (48,000) - (3,000) - (2,000) (217,700) (275,000) (275,000) (2,485,000) (2,485,000) (30,000) (15,000) ���y �� i������� 2014 Approved Final Background Information Finance Total 1910.2127.0000 Transfer from Reserve 1910.7049.0000 Trsf frm Res,- Fin System F"unding for temp. tax clerk position Funding for development of statement of work and scope for new financial system Total 1910.7049.0000 Trsf frm Res - Fin System 1911.2127.0000 Trsf frm Res - Finance 1920.2127.0000 Trsf frm RF - Finance Federaf Gas Tax partial funding of Senior Financial Analyst - Capital & Debt Management position. Total 1920.2127.0000 Trsf frm RF - Finance 2127.9990.0000 Other Revenue Internal management fee for investment portfolio Total 2127.9990.0000 Other Revenue 7otal Revenues Net Expenses � Run Date: 15-May-2014 2014 Budget 45,00 - (63,450) - (30,000) � (93,450) 0 (25,000) (25,000) (30,000) (30,000) (3,171,150) (233,249) �6�y �� �a�k�r��i�� 2014 Current Budget Approved Final Supply & Services Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget! % CHGE. ' Actuals Budget 4 2014 2013 Expenditures Salaries & Wages 284,365 288,221 287,110 8,493 295,603 2.96% Overtime 0 0 500 0 500 0.00% Employer Contributions 72,968 65,652 70,880 (6,565) 64,315 (9.26%) Conferences 739 300 800 0 800 0.00% Travel 533 498 700 0 700 0.00% Telephones 2,427 2,395 2,042 532 2,574 26.05% Seminars & Education 1,947 2,197 2,400 � 0 2,400 0.00% Insurance Premium 2,730 2,605 2,609 (456) 2,153 (17.48%) Recpt, Prom & Sp Events 573 365 400 0 400 0.00% Memberships 1,998 2,940 3,020 325 3,345 10.76% Ou#sideAgencyServ 1,709 1,002 1,000 0 1,000 0.00°/a Stationery & Office Supplies 328 326 500 0 500 0.00% Forms 0 0 0 0 0 0.00% Supplies & Tools 0 0 0 0 0 0.00% Total Expenditures 370,317 366,501 371,961 2,329 374,290 0.63% Net 370,317 366,501 371,961 2,329 374;290 R63%; 63 Supply & Services � i�� �� ��� e�i� 2014 Approved Final Background Information Expenses Expenditures 2133.1100.0000 Salaries & Wages Base Salaries & Wages � Total 2133.1100.0000 Salaries & Wages 2133.1200.0000 Overtime To meet service level/workload commitments Total 2133.1200.0000 Overtime 2133.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2133.1400.0000 Employer Contributions 2133.1800.0000 Conferences Ontario Public Buyers Assoc. Total 2133.1800.0000 Conferences 2133.2110.0000 Travel Parking & mileage . Total 2133.21 °I0.0000 Travel ` 2133.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2133.2140.0000 Telephones 2133.2340.0000 Seminars & Education PMAC, Pro-Dev Program, Credit Seminar - Buyer PMAC, Pro-Dev Program - Senior Purchasing Analyst Ontario Public Buyers Association (OPBA) Seminars - Buyer Total 2133.2340.0000 Seminars & Education 2133.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2133.2370.0000 Insurance Premium 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio Hosting an area Manager's Meeting and an OPBA Purchasing Seminar Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relatio 2133.2395.0000 Memberships Manager - Purchasing Management Association of Canada (PMAC) Manager - Ontario Public Buyers Association (OPBA) Manager - Ontario Municipal Management Institute (OMMI) Manager - National Institute of Governmental Purchasing (Recertification) �� Run Date: 15-May-2014 2014 Budget - 295,603 295,603 - 500 500 - 64, 315 64,315 - 800 800 - 700 700 - 2,574 574 - 900 - 900 - 600 2,400 - 2,153 2,153 - 400 400 - 450 - 210 - 90 - 350 ��y �� �cke��� 2014 Approved Final Background Information suppiy � se���es lVlanager — Canadian Public Procurement Council (CPPC) Buyer (PMAC) Buyers (OPBA) Senior Purchasing Analyst (PMAC) Senior Purchasing Analyst (OPBA) Senior Purchasing Analyst (AMCT) Total 2133.2395.0000 Memberships 2133.2399.0000 Outside Agency Services Access Copyright fee - add digital copies Total 2133.2399.0000 Outside Agency Services 2133.5300.0000 Stationery & Office Suppl Generai office supplies Total 2133.5300.0000 Stationery & Office Suppl 2133.5302.0000 Forrns ' Total Expenses Revenue Total Revenues Net Expenses �� Run Date: 15-May-2014 2014 Budget 325 450 420 450 210 390 3,345 ��� 111 ,�� •11 � 374,290 0 374,290 ���� �� �i�ke�ir�� 2014 Current Budget Approved Final Information Technology Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved WC./DEC. $udget % CHGE. ' Actuals Budget 2014 i 2013 Expenditures Salaries & Wages 583,860 592,441 589,121 14,008 603,129 2.38°/o Overtime 13,116 14,661 16,800 (1,250) 15,550 (7.44%) Employer Contributions 139,847 152,674 162,081 2,311 164,392 1.43% Conferences 0 127 130 (130) 0 (100.00%) Travel 1,347 777 1,250 0 1,250 0.00% Cellular Phones 5,591 5,701 5,600 0 5,600 0.00% Telephones 8,300 5,772 3,588 930 4,518 25.92% Subscription & Pubfications 520 0 1,050 0 1,050 0.00% Seminars & Education 25,252 24,783 26,560 11,735 38,295 44.18% Corporate Training 3,694 0 4,500 1,500 6,000 33:33% Insurance Premium 12,967 11,151 11,156 (3,159) 7,997 (28.32°/o) Consulting & Professionai 50,269 34,373 86,300 (65,700) 20,600 (76.13%) Recpt, Prom & Sp Events 452 105 400 (100) 300 (25.00%) Memberships 80 875 466 0 466 0.00% Outside Agency Serv 4,500 5,973 8,000 (2,850) 5,150 (35.63%) Misc Equip Repairs 30,946 32,276 18,500 3,125 21,625 16.89% Software/Hardware Maintenance C 531,901 350,992 351,150 29,545 380,695 8.41°/o Stationery & Office Supplies 2,195 2,827 3,000 (1,000) 2,000 (33.33%) Supplies & Tools 0 0 0 0 0 0.00% System & Software Upgrades 120,696 82,333 63,150 27,870 91,020 44.13% Hardware Replacements 4,615 3,873 4,000 24,050 28,050 601.25% Misc. Equipment � 13,517 7,301 5,800 (290) 5,510 (5.00%) Total Expenditures 1,553,665 1,329,015 1,362,602 40,595 1,403,197 2.98% Revenues ' Transfer from Reserve 0 0 0 0 0 0.00% Trans. from Continuing Studies Re 0 0 0 0 0 0.00% Total Revenues 0 0 0 0 0 0.00% Net 1,553,665 1,329,015 1,362,602 40,595 1,403,197 2.98% .. ���� �� i��e�i�a� 2014 Approved Final Background Information information Techr�ology Expenses Expenditures 2196.1100.0000 Salaries & Wages Base Salaries & Wages On-Call Support (March - December) Total 2196.1100.0000 Salaries & Wages 219�.1200.0000 Overtime Onsite Support for Councii meetings To meet service level/workload commitments Total 2196.1200.0000 Overtime 2196.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2196.1400.0000 Employer Contributions 2196.1800.0000 Conferences 2196.2110.0000 Travel Parking & Mileage Total 2196.2110.0000 Travel 2196.2131.0000 Cellular Phones Annual cell phone and Smartphone charges for staff Total 2196.2131.0000 Cellular Phones 2196.2140.0000 Telephones Consists of long distance, monthly charges, voicemail, and system upgrades Total 2196.2140.0000 Telephones 2196.2220:0000 Subscriptions & Publicati Technical books & IT- related subscriptions YouSendlt data transfer � TechNet CD subscription Total 2196.2220.0000 Subscriptions � Publicati 2196.2340.0000 Seminars & Education Supervisor, Appl & Web Develop (Cost is for 4 Courses: 2014 - 2015) SQL Server Integration Services for Business Intelligence & Management Skills Web Database Developer (Cost is for 4 courses: 2014 - 2015) Introduction to Oracle Database 11 g Administration & SQL Server 2012 Database Administration: Hands-On Install & Config MS-Server 2012 -- Supervisor, Network Support Administering MS-Server 2012 -- Supervisor, Network Support Project Management (PMP) -- Network Analyst Advanced Citrix -- Network Analyst 67 Run Date: 15-May-2014 2014 Budget - 596,154 - 6, 975 603,129 - 7,550 - 8,000 15,550 - 164, 392 164, 392 0 - 1,250 1, 250 - 5,600 5,600 - 4,518 4, 518 - 200 - 370 - 480 1, 050 - 7,160 - 7,160 - 2,550 - 2,550 - 2,800 - 5,125 ��� �� �c���a� 2014 Approved Final Background Inforrr2ation Information iechnology MS-Exchange 2013 -- System Administrator Advanced Citrix -- System Administrator Administering MS-Server 2012 -- Telephone & Network Support Training & Exam-related expenditures Total 2196.2340.0000 Seminars � Education 2196.2341.0000 Corporate Training Office 2013 Total 2196.2341.0000 Corporate Training 2196.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2196.2370.0000 Insurance Premium 2196.2392.0000 Consulting & Professionai General Support for Systems, such as Vailtech, Active, eScribe, etc. CSDC Support to Upgrade Version of Property System Document I.T. Procedures for Payment Card Industry (PGI) Compliance ITW Support including Audit & Analysis of Network Total 2196.2392.0000 Consulting & Professional 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Reception, promotions & meetings Total 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2196.2395.0000 Memberships Municipal Information Systems Association - Manager I.T. Total 2196.2395.0000 Memberships 2196.2399.0000 Outside Agency Services � Recording of Meetings within Council Chambers Total 2196.2399.0000 Outside Agency Services 2196.2478.0000 Misc.Equipment Repairs & General Equipment Repair & General Expenditures General Network Cabling . Web Streaming Hosting (annual) Web Streaming - Live Broadcast on Website (annual) Web Streaming - Live Broadcast Encoder (one time) Rogers Rocket Hub Total 2196.2478..0000 Misc.Equipment Repairs & 2196.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - MS-Enferprise Agreement (Year 2 of 3). This license agreement allows the City to receive free upgrades of the Microsoft product including "Office 2013." . Run Date: 15-May-2014 2014 Budget - 2,575 - 5;125 - 2,550 - 700 38,295 - 6,000 6,000 - 7,997 7,997 - 2,000 - 2,750 - 2,000 - 13,850 20,600 - 300 300 - 466 466 - 5,150 5.150 - 15;000 - 4,000 - 675 - 675 - 775 - 500 21,625 - 99,000 ��y �� �� e��� 2014 Approved Final Background Information Information Technology Maintenance - Oracle Licenses Maintenance - Firewall Maintenance -SPAM Filter Maintenance - Network Intrusion Prevention Software Maintenance - Server Intrusion Prevention Software Maintenance - IT�HeIp Desk Software Maintenance - VMware Maintenance - Network Data Backup Maintenance - WhatsUpGold - Network Monitoring Maintenance - Liebert - Uninterruptible Power Supply Maintenance - APC - Uninterruptible Power Supply (estimated-TBD) Maintenance - Symantec Ghost Maintenance - HP Support Maintenance - Storage Area Network (SAN) - Civic Complex Maintenance - Storage Area Network (SAN) - Re�reation Complex Maintenance - Bis Pro Services - Server Event Manager & Languard Maintenance - GFI - IVlail Archiver Maintenance - Email Authorization (Desktop Authority) Maintenance - Annuai Assessment View Data Conversion Maintenance - Citrix Maintenance - Network Computer Room Switch Maintenance - Desktop Alerts � _ Maintenance - Server Blade Enclosure Maintenance - Avocent KVM Maintenance - Network Switches Maintenance - Wireless Controllers (3 years) Contract - Internet Security Certificates Contract - External network penetration assessment - PCI Compliance Contract - Managed Services - Citrix Contract - Managed Services - Network Security Maintenance - Wireless Controllers Total 2196.2479.0000 Sfwr/Hdwr Maint Contracts 2196.5300.0000 Stationery & Office Suppl General office supplies Total 2196.5300.0000 Stationery & 9ffice Suppl 2196.5902.0000 Supplies & Tools 2196.5974.0000 System & Software Upgrade Corporate - PC-based Software Upgrades McAfee Wake-on-LAN , incfuding first year's support .• Run Date: 15-May-2014 2014 Budget - 60,270 - 15,650 - 10,350 - 2,860 - 2,425 - 2,530 - , 24,900 - 4,555 - 6,015 - 3,000 - 3,250 - 4,050 - 7,995 - 18,550 - 16,500 - 1,500 - ' 1,600 - 3,925 - 510 - 5,030 - 5,535 - 710 - 2,225 - 140 - 23,350 - 1,000 - 3,350 - 8,900 - 18,030 - 21,990 - 1,000 380,695 - 2,000 2,000 0 - 3,000 - 6,710 ���� �f �c����� 2014 Approved Final Background Information Information Technology WebSense Web Filter including one-year managed services. WebSense Web Filter - installation & setup Disaster Recovery - SAN,Backup & Replication Intranet Search Software . WiFi - Arenas LaserFiche Licenses Corporate - Thin-client Licenses Total 2196.5974.0000 System & Software Upgrade 2196.5975.0000 Hardware Replacements AutoCAD & Graphic Workstations (8) Laptops/Tablets - Municipal Emergency Operations Centre (MEOC) Storage box with lock & rollers for laptops PCs, (2) Laptop Replacements, Tablets & LEDs Total 2196.5975.0000 Hardware Replacements 2196.5978.0000 Misc. Equipment Two-drawer Cabinet - Web Database Developer Miscellaneous Items Total 2196.5978.0000 Misc. Equipment iotal Expenses Revenue Revenues 1910.7046.0001 1910.7049.0001 Total Revenues Net Expenses Frm Res - Mnt & Mgmt Syst Trs Reserve - Financial Systems 70 Run Date: 15-May-2014 2014 Budget 13,725 6,110 24, 500 1,000 6,500 11,675 17,800 91,020 - 4,000 - 4,800 - 250 - 19,000 28,050 - 1,510 - 4,000 5,510 1,403,197 �� 0 4,403,197 �6�y o�F �ec��ri�� 2014 Current Budget Approved Final Legal & Legislative Services Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget; % CHGE. Actuals Budget 2014 ' 2013 : Expenditures ' Salaries & Wages 354,807 369,066 369,026 5,292 374,318 1.43% Overtime 213 225 500 0 500 0.00% EmployerContributions 77,337 92,667 96,831 1,534 98,365 1.58% Travel 107 374 500 0 500 0.00% CellularPhones 635 582 800 400 1,200 50.00% Telephones 3,202 2,389 2,022 532 2,554 26.31% Subscription & Publications 5,514 6,594 5,350 0 5,350 0.00% Legai Services 10,014 8,381 10,000 0 10,000 0.00% Seminars & Education 1,124 896 2,500 500 3,000 20.00°/o Insurance Premium 3,110 3,663 3,686 (438) 3,248 (11.88%) Consulting & Professional 42,363 44,926 60,000 0 60,000 0.00% Recpt, Prom & Sp Events 509 411 850 0 850 0.00% Memberships 2,839 2,708 3,000 ' 0 3,000 0.00°Ia Stationery & Office Supplies 2,914 2,021 3,250 (700) 2,550 (21.54%) Total Expenditures 504,688 534,903 558,315 7,120 565,435 1.28% Revenues Sale of Services - Legal (1,450) (1,100) (500) 0 (500) 0.00% Sale of Services - Agreements (70,997) {83,933) (54,000) (11,000) (65,000) 20.37% Misc Income " 0 0 0 0 0 0.00% Misc Rev (6,734) (6,154) � 0 (7,000) (7,000) 0.00% Total Revenues (79,181) (91,187) 54,500 (18,000) 72,500 33.03% Net 425,507 443,716 503,815 (10,880) 492,935 (2.16%) 71 ���y �� �a����o�� 2014 Approved Final Background Information Legal & Legislative Ser�rices Run Date: 15-May-2014 2014 Budget Expenses Expenditures 2125.1100.0000 Salaries & Wages Base Salaries & Wages - 374,318 Total 2125.1100.0000 Salaries & Wages 374,318 2125.1200.0000 Overtime To accommodate overtime with participation in the Civic Awards Event - 500 Total 2125.1200.0000 Overtime 500 2125.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided - 98,365 benefits such as dental and optical Total 2125.1400.0000 Emplayer Contributions 98,365 2125.2110.0000 Travel � Parking and mileage - 500 Total 2125.2110.0000 Travel 500 2125.2131.0000 Cellular Phones Annual Smartphone Charges - Director, Corporate Services & City Solicitor - 800 Annual tablet charges - Director, Corporate Services & City Solicitor - 400 Total 2125.2131.0000 Cellular Phones 1,200 2125.2140.0000 Telephones _� This expense consists of long distance, monthly charges, fax lines, voicemail, and - 2,554 system upgrades Total 2125.2140.0000 Telephones 2125.2220.0000 Subscriptions & Publicati 2011 LexisNexis @ 220.00 per month Canada Law Book Reference material, journais and reports . Miscellaneous Total 2125.2220.0000 Subscriptions & Publicati 2125.2320.00Q0 Legal Services Expenses Searching titles, registering documents, filing documents and obtaining transcripts. These costs are offset by revenues (Sale of Service Agreements). Total 2125.2320.0000 Legal Services Expenses 2125.2340.0000 Seminars & Education Topical Seminar - City Solicitor, mandatory CLE (Legal Ed.) Topical Seminar - Legal Services Assistant Creating Accessible LiveCycle Forms - Legal Services Assistant Total 2125.2340.0000 Seminars & Education 2125.2370.0000 Insurance Premium 72 2, 554 - 2,640 - 80 - 2,070 - 560 5, 350 - 10,000 10,000 ° - 2,000 - 500 - 500 3,000 �� �f s� e�~�� 2014 Approved Final Background Information Legal & Legislative Services Run Date: 15-May-2014 2014 Budget Annual cost of insurance policy that provides protection for municipal activities and - 3,248 property. (Policy coverage includes: liability, automobile and property). Total 2125.2370.0000 Insurance Premium 3,248 2125.2392.0000 Consulting & Professional Contract services - Provincial Offences Act (POA) enforcement - 50,000 General legal matters - 10,000 Total 2125.2392.0000 Consulting & Professional 60,000 2125.2394.0000 Recpt, Prom&Sp Ev, Gen General meetings Total 2125.2394.0000 Recpt, Prom&Sp Ev, Gen 2125.2395.0000 Memberships General Law Society Memberships Total 2125.2395.0000 Memberships 2125.5300.0000 Stationery & Office Suppl General office supplies - toners, preparation for appeals Filing cabinet Total 2125.5300.0000 Stationery & Office Suppl Total Expenses Revenue Revenues ° 1413.0000.0000 SALE OF SERVICES - LEGAL Notarizing documents Total 1413.0000.0000 SALE OF SERVICES - LEGAL 1416.0000.0000 Sale of Serv - Agreements Revenues from various legal services Revenue recovery from registering documents Total 1416.0000.0000 Sale of Ser�r - Agreements 1610.1416.0001 Sale of Serv - Agreements 2125.9995.0000 Other Revenue (Disb Recov Chargebacks for registration and search fees paid by the City and billed back to the developers. Total Revenues Net Expenses Total 2125.9995.0000 Other Revenue (Disb Recov 73 850 850 3,000 3,000 - 1, 050 - 1,500 2,550 565,435 - (500) (500) - (61,000) - (4,000) (65,000) 0 - (7,000) (7,000) (72,500) 492,935 �i�y �� Pic���s�°a� 2014 Current Budget Approved Finai Clerks Office Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved WC./DEC. 'Budgefi % CHGE. ': Actuals� � Budget 2014 ` i 2013 Expenditures Salaries & Wages 339,434 355,793 354,700 862 355,562 0.24% Overtime 827 2,399 2,090 0 2,090 0.00% Employer Contributions 89,548 100,039 102,300 913 103,213 0.89% Conferences 1,213 1,207 1,500 0 1,500 0.00% Trave) 98 436 250 0 250 0.00% Cellular Phones 846 935 800 0 800 0.00% Telephones 4,537 4,113 3,457 930 4,387 26.90% Subscription & Publications 246 221 250 0 250 0.00% Seminars & Ed�ucation 397 304 500 500 1,000 100.00% Insurance Premium 3,537 3,419 3,436 (540) 2,896 (15.72%) Consulting & Professional 0 0 0 0 0 0.00% Recpt, Prom & Sp Events 232 261 500 (250) 250 (50.00%) Memberships 613 371 775 175 950 22.58% Outside Agency Serv 0 0 0 0 0 0.00% Software/Hardware Maintenance C 0 26,458 27,100 0 27,100 0.00% Stationery & Office Supplies 1,727 2;789 4,000 (700) 3,300 (17.50%) Total Expenditures 443,255 498,745 501,658 1,890 503,548 0.38% Revenues Sale of Services-Administration (66,375) (69,078) (65,000) ' 0 (65,000) 0.00% Lic. & Per-Amusement (106,789) (148,243) (110,000) 0 (110,000) 0.00% Licenses & Permits-Marriage (23,012) (27,204) (20,000) (10,000) (30,000) 50.00% Total Revenues (196,176) (244,525) 195,000 (10,000) 205,000 5.13% Net 247,079 254,220 306,658 (8,110) 298,548 {2.64%) 74 �fiy �f i������� 2014 Approved Final Background Information Clerks Office Expenses Expenditures 2122.1100.0000 Salaries & Wages Base Salaries & Wages Total 2122.1100.0000 Salaries & Wages � , 2122.1200.0000 Overtime To meet service level/workload commitments and Boards and Committees Total 2122.1200.0000 Overtime 2122.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2122.1400.0000 Employer Contributions 2122.1800.0000 Conferences AMCTO Conference - City Clerk - Niagara Falls Total 2122.1800.00OQ Conferences , 2122.2110.0000 Travel Parking & Mileage Total 2122.2110.0000 Travel 2122.2131.0000 Cellular Phones P,nnual Blackberry - City Clerk Total 2122.2131.0000 Cellular Phones 2122.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrade . Tatal 2122.2140.0000 Telephones 2122.2220.0000 Subscriptions & Publicati Reference material, journals and reports Total 2122.2220.0000 Subscriptions & Publicati 2122.2340.0000 Seminars & Education Education Workshop - Clerk I, Business Licensing and Committee Coordinator Total 2122.2340.0000 Seminars & Education 2122.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Tota12122.2370.0000 Insurance Premium 2122.2392.0000 Consulting & Professional 2122.2394.0000 Recpt, Prom, & Spec Event Refreshments for workshops and meetings. Total 2122.2394.0000 Recpt, Prom, & Spec Event 75 Run Date: 15-May-2014 2014 Budget - 355, 562 355, 562 - 2,090 2,090 - 103,213 103.213 - 1, 500 1, 500 - 250 250 - 800 � 800 - 4,387 4, 387 - 250 250 - 1, 000 1, 000 - 2, 896 :•. � - 250 250 �� o� i����e� 2014 Approved Final Background Information Clerks Office 2122.2395.0000 Memberships AMCTO membership for City Clerk and Coordinator of Records & Elections International Institute of Municipal Clerks membership for City Clerk Total 2122.2395.0000 Memberships 2122.2399.0000 Outside Agency Services 2122.2479.0000 Sfwr/Hdwr Maint Contracts Contract - iCompass Total 2122.2479.0000 SfwrlHdwr Maint Contracts 2122.5300.0000 Stationery & Office Suppl General office supplies Total 2122.5300.0000 Stationery & Office Suppl Total Expenses. Revenue Revenues 1411.0000.0000 SALE OF SERVICES - CLERKS Death registration, zoning certificates, commissioning, certifications and FOI Total 1411.0000.0000 SALE OF SERVICES - CLERKS 1513.0000.0000 LIC.&PERMITS - LOTTERIES Issuance of licences for raffles, bingos, etc. (Revenue at budgeted levels to reflect industry forecasts and 2013 actuals revenue accounts) Total 1513.0000.0000 LIC.&PERMITS - LOTTERIES 1519.0000.0000 LIC.&PERMITS - MARRIAGE Issuance of marriage licences Total 1519.0000.0000 LIC.&PERMITS - MARRIAGE Tatal Revenues Net Expenses Q� Run Date: 15-May-2014 2014 Budget - 850 - 100 950 0 - 27,100 27,1 QO - 3,300 3,300 503,548 (65,000) (65,000) (110,000) (110,000) (30,000) (30,000) (205,000) 298,548 �o�y �� P�ck�r��g 2014 Current Budget Approved Final Records Management & Elections Run Date: 15-May=2014 2012 2013 2013 Actuals YTD Approved WC./DEC. ',Butlgetj '% CHGE Actuals Budget 2014 ! 2013 Expenditures Salaries & Wages 62,892 71,461 65,399 115,000 180,399 175.84% Overtime 701 0 1,000 9,000 10,000 soo.00% Empioyer Contributions 19,796 25,227 20,533 25,033 45,566 �2�.s2% Travel 63 0 250 250 500 100.00% Postage 0 0 0 30,000 30,000 b.00% Advertising 0 0 0 1,000 1,000 0.00% Seminars & Education 60 60 150 2,700 2,850 1,800.00% Purch Prnting/Broch/News Ltr 0' 0 0 500 500 0.00% Insurance Premium 776 733 730 1,563 2,293 214.11% Outside Agency Serv 14,618 8,487 16,000 (4,000) 12,000 (25.00%) Software/Hardware Maintenance C a 9,227 9,230 3,523 12,753 38.17% Building Rentals . 0 0 � 0 2,000 2,000 0.00% Rental Misc Equip 0 0. 0 90,000 90,000 0.00% Stationery & Office Supplies 196 286 500 34,500 35,000 6,900.00% Total Expenditures 99,102 115,481 113,792 311,069 424,861 273.37% Revenues Transfer from Reserve 0 0 0 (280,000) (280,000) 0.00% Total Revenues 0 0 0 (280,000) 280,000 0.00% Net 99,102 115,481 113,792 31,069 �44�861 27.30% %7 ��� �� i� e���� 2014 Approved Final Background Information Records (Vlanagement & Elections s Run Date: 15-May-2014 2014 Budget Expenses Expenditures 2191.1100.0000 Salaries & Wages Base Salaries & Wages _ - 65,399 Temporary Acting Supervisor Legislative Services related to 2014 Elections. - 80,000 Wages for approximately 150 Temporary Election Staff for 2014 Election - 35,000 Total 2191.1100.0000 Salaries & Wages 180,399 2191.1200.0000 Overtime To meet service level/workload commitments - 1,000 2014 Elections - 9,000 Total 2191.1200.0000 Overtime 2191.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and empioyer provided benefits such as dental and optical Benefits related with Temporary Acting Supervisor Legislative Services - 2014 Elections Total 2191.1400.0000 Employer Contributions 2191.2110.0000 Travel. Various Travel Total 2191.2110.0000 Travel 2191.2121.0000 Postage Postage for 2014 Election Total 2191.2121.0000 Postage 2191.2210.0000 Advertising Advertising for 2014 Election Total 2191.2210.0000 Advertising 2191.2340.0000 Seminars & Education AMCTO Zone Meetings 2014 Election Training for 3 staff Parliamentary Course - A/Supervisor Legislative Serv. Total 2°I91.2340.0000 Seminars & Education 2191.2365.0000 ELECT-Purchased Print-New 2014 Election - Accessibility Brochures Total 2191.2365.0000 ELECT-Purchased Print-New 2191.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2191.2370.0000 Insurance Premium 2191.2399.0000 Outside Agency Services �:� 10,000 - 21,511 - . 24,055 45, 566 - 500 500 - 30, 000 30, 000 - 1, 000 1, 000 - 450 - 1,015 - 1, 385 2,850 - 500 500 - 2,293 2,293 � ��� �� �c�e�=�� 2014 Approved Final Background Information Records Management � Elections Maintain and update municipal voter list. (Includes Datafix lookup for residents, $10,000 over four years). Outside shredding services for all depts. (2 new locations) Outside shredding fior special Clerks functions MTL - Microimage Technologies - scanning Compliance Audit Committee Total 2191.2399.0000 Outside Agency Services 2191.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Laserfiche Total 2191.2479.0000 Sfwr/Hdwr Maint Contracts 2191.2635.0000 Building Rentals Building Rentals for 2014 Election Total 2191.2635.0000 Building Rentals 2191.2678.0000 Misc. Equip. Rental Rentals for 2014 Election ` Total 2191.2678.0000 Misc. Equip. Rentat 2191.5300.0000 Stationery & Office Suppl General Office Supplies Stationery & Officer Supplies - 2014 Election Total 2191.5300.0000 Stationery & Office Suppl Total Expenses Revenue Revenues 1910.2191.0000 Trsf - Elections Res. Funding for 2014 election Total 1910.2191.0000 Trsf - Elections Res. Total Revenues Net Expenses 79 Run Date: 15-May-2014 . 207 4 Budget 2,500 4,000 1,500 3, 000 1,000 12,000 12,753 12,753 2, 000 2, 000 90,000 90,000 500 34, 500 35,000 424,861 (280,000) (280,000) (280,000) 144,861 ���� �� �eck�ro�e� 2014 Current Budget Approved Final Print Shop/Mail Room Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budgetl % CHGE. Actuals Budget ' 2014 ' 2013 Expenditures Salaries & Wages 88,656 81,328 79,149 421 79,570 0.53% Overtime 0 0 1,000 (500) 500 (50.00°/a) Employer Contributions 27,476 24,099 22,549 (2,835) 19,714 (12.57%) Postage 106,171 109,959 113, 000 17,000 130, 000 15.04% Freight, Express & Cartage 4,549 3,580 4,000 0 4,000 0.00% Telephones 2,165 1,176 1, 027 265 1,292 25.80% Insurance Premium 3,076 2,930 2,895 (462) 2,433 (15.96%) Consulting & Professional 0 0 0 0 0 0.00% OutsideAgencyServ 31,480 34,619 33,000 0 33,000 0.00% Stationery & Office Supplies 3,817 2,020 5,000 (2,500) 2,500 (50.00%) Printing Supplies 110,244 176,391 120,000 30,000 150,000 25.00% Total Expenditures 377,634 436,102 381,620 41,389 423,009 10.85% Revenues Other Revenue (1,232) (669) 0 (200) (200) 0.00% Total Revenues (1,232) (669) 0 (200) 200 0.00% Net � 376,402 435,433 ` 381,620 41,189 422,809 10.79% i � ��y �� �c�e�� 2014 Approved Final Background Information Print Shop/Mail Room Expenses Expenditures 2199.1100.0000 Salaries & Wages Base Salary & Wages Total 2199.1100.0000 Salaries & Wages 2199.1200.0000 Overtime To meet service level /workload commitments Total 2199.1200.0000 Overtime 2199.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2199.1400.0000 Employer Contributions 2'199.2121.0000 Postage Corporate wide postage costs Total 2199.2121.0000 Postage 2199.2122.0000 Freight,Express & Cartage Cost of courier services � Total 2199.2122.0000 Freight,Express & Cartage � 2199.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemaii, and system upgrades Total 2199.2140.0000 Telephones 2199.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2199.2370.0000 Insurance Premium 2199.2399.0000 Outside Agency Services The City's daily, scheduled mail delivery - does not include other courier charges. Total 2199.2399.0000 Outside Agency Services 2199.5300.0000 Stationery & Office Suppl Stationery and envelopes for corporate-wide use. Total 2199.5300.0000 Stationery � Office Suppl , 2199.5301.0000 Printing Supplies Supplies and maintenance for all copiers and other related equipment Tota12199.5301.0000 Printing Supplies Total Expenses Revenue : Run Date: 15-May-2014 2014 Budget - 79,570 79,570 - 500 500 - 19,714 19,714 - 130,000 . 130,000 - 4,000 4,000 - 1,292 1, 292 - 2,433 2,433 - 33,000 33,000 - > 2,500 2,500 - 150,000 150,000 423,009 ���� �� ���e�s� 2014 Approved Final Background Information Print Shop/Mail Room Revenues 2199.9990.0000 Other Revenue Printing for outside agencies Total 2199.9990.0000 Other Revenue Total Revenues Net Expenses E��� Run Date: 15-May-2014 2014 Budget (200) (200) (200) 422,809 ���y �� ���k�ra�e� 2014 Current Budget Approved Final By-law Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved WC./DEC. Budget', i% CHGE ! Actuals Budget 2014 ' 2013 Expenditures Salaries & Wages , 543,449 537;862 548,868 13,698 562,566 2.50% Overtime 4,635 8,563 7,320 0 7,320 0.00% Empioyer Contributions 139,050 147,966 133;567 3,246 136,813 2.43% Uniforms 8,653 7,118 9,000 (2,000) 7,000 (22.22°/a) Travel 555 365 300 0 300 0.00% Cellular Phones 3,250 3,285 6,000 (2,500) 3,500 (41.67%) Telephones 3,902 3,523 2,951 797 3,748 27.01% Subscription & Publications 421 736 500 0 500 0.00% Seminars & Education 5,522 4,899 6,400 (1,400) 5,000 (21.88%) Insurance Premium 7,579 5,698 5,673 (764) . 4,909 (13.47%) Ins. Deductible 0 0 2,000 0 2,000 0.00% Consulting & Professional 0 0 0 0 0 0.00% Recpt, Prom & Sp Events 0 0 0 0 0 0.00% Memberships 1,109 777 1,050 0 1,050 0.00% Outside Agency Serv 15,341 15,822 3,300 0 3,300 0.00% Veh - Repairs & Maintenance _ 18,414 16,073 15,000 0 15,000 0.00°/o Software/Hardware Mainfenance C 0 16,377 17,950 0 17,950 0.00% Forms 5,004 10,161 10,000 0 10,000 0.00% Gas, Oil Tires 16,575 15,477 18,030 914 18,944 5.07% Supplies&Tools 1,469 614 1,000 0 1,000 0.00% Parking - MOT 66,852 65,315 60,000 0 60,000 Q.00% Total Expenditures 841,780 860,631 848,909 11,991 860,900 1.41% Revenues Lic. & Per-Business (175,877) (165,205) (170,d00) 0 (170,000) 0.00% Lic. & Per-Taxi (74,815) (65,291) (35,000) 0 (35,000) 0.00% Fines (800,854) (736,256) (750,000) 0 (750,000) 0.00% Other Misc Revenue (13,715) (19,907) (1,000) 0 (1,000) 0.00% Total Revenues (1,065,261) (986,659) 956,000 . 0 956,000 0.00% Net (223,481) (126,02$) (107,091) 11,991 (95;100) (11.20%) E��3 B�/-I�W �� �f �c���i� 2014 Approved Final Background Information Expenses Expenditures . 2220.1100.0000 Salaries & Wages Base Salaries & Wages Additional part-time hours - May 1 to Sept 1, 2014 Total 2220.1100.0000 Salaries & Wages 2220.1200.0000 Overtime To cover additional City functions where By-law staff are required Total 2220.1200.0000 Overtime 2220.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related to additional part-time hours Total 2220.1400.0000 Employer Contributions 2220.1900.0000 Uniforms Uniforms, return to previous budget commitment required to ensure officers are professionally outfitted for various job functions. Vests Total 2220.1900.0000 Uniforms 2220.2110.0000 Travel Officers: Parking & Mileage , Total 2220.2110.0000 Travel 2220.2131.0000 Cellular Phones Annual cell phone charges for staff a�nd Blackberry charges for the Manager, By-Law Enforcement Services. Tota12220.2131.0000 Cellular Phones 2220.2140.0000 Telephones . This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2220.2140.0000 Telephones 2220.2220.0000 Subscriptions & Publicati Weather Network - Cost share between Operations Total 2220.2220.0000 Subscriptions & Publicati 2220.2340.0000 Seminars & Education MLEO Course � Miscellaneous Courses � Training required under Workplace Violence Legislation Ontario Traffic Conference Tota12220.2340.0000 Seminars & Education F:� Run Date: 15-May-2014 2014 Budget - 551,282 - 11,284 562, 566 - 7,320 7,320 - 135,147 - 1,666 136,813 - 5,000 - 2, 000 7,000 - 300 300 - 3,500 3,500 - 3,748 -�: - 500 500 - 600 - 1,000 - 3,000 400 5,000 ��y o� ac ���� 2014 Approved Final Background Information By-i1W 2220.2370.0000 Insurance Premium Annuai cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2220.2370.0000 Insurance Premium 2220.2371.0000 Insurance Deductible Insurance Deductible Tota12220.2371.0000 Insurance Deductible 2220.2395.0000 Memberships Four (4) memberships to Ontario Assoc. of Property Standards Officers and one certification. Municipal Law Enforcement Officers Association Membership AMCTO Membership OMMI Membership Total 2220.2395.0000 Memberships 2220.2399.0000 Outside Agency Services Use of process servers for info. to be served upon defendants who live outside of Pickering EXpense for those property owners charged under the Clean and Clear By-Law which is offset in Miscellaneous Revenue Monitoring of panic alarms Total 2220.2399.0000 Outside Agency Services 2220.2457.0000 Vehicle-Repair & Maintena Servicing of vehicles Total 2220.2457.0000 Vehicle-Repair & Maintena 2220.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - JJ Mackay - Parking Tag Maintenance - Groupe Techna - Parking Mobile Units Maintenance - Identicam - Printer Total 2220.2479.0000 Sfwr/Hdwr Maint Contracts 2220.5302.0000 Forms � Various related documents - purchase of parking tickets, taxicab plate forms and daybooks Total 2220.5302.0000 Forms 2220.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 15,850 litres @ $1.11/litre Oil changes and tires Total 2220.5900.0000 Gas, Oil, Tires Etc. 2220.5902.0000 Supplies & Tools Purchase of extraordinary items and additional lights for vehicles. Total 2220.5902.0000 Supplies & Tools : Run Date: 15-May-2014 2014 Budget - 4,909 4,909 - 2,000 2,000 - 600 - 350 - 100 1, 050 - 1, 000 - 1, 000 - 1,300 3,300 - 15,000 15,000 - 7,580 - 9,600 - 770 17,950 - 10,000 10,000 - 17,594 - 1,350 18, 944 - 1,000 1.000 ��y � �� ���� 2014 Approved Final Background Information �j/-faW 2220.6000.0000 Parking - MOT Admin. fee is charged to attach outstanding parking fihes to a driver's licence renewal Total 2220.6000.0000 Parking - MOT iotal Expenses Revenue Revenues 1512.0000.0000 LIC & PERMITS - BUSINESS Licence revenue from public halls, wrecking yards, signs, carnivals, adult video shops, horse riding establishments, hawkers & peddlers, body rub parlours Licence revenue from Flea Market Total 1512.0000.0000 LIC & PERMITS - BUSINESS 1514.0000.0000 LIC & PERMITS - TAXI Taxi Permits Total 1514.0000.0000 LIC & PERMITS - TAXI 1520.0000.0000 FINES - PARKING/PROSECUT. Parking and other by-law fines from "Piate Denial" Program Total 1520.0000.0000 FINES � PARKING/PROSECUT. 2220.9990.0000 OTHER REVENUE Recovery of cost from Clean and Clear By-Law Total 2220.9990.0000 OTHER REVENUE Total Revenues Net Expenses Ru n-Date: 15-May-2014 2014 Budget ./ 111 60,OOQ 860,900 (66,000) (104,000) (170,000) (35,000) (35,000) (750,000) (750,000) - (1,000) (1,000) (956,000) (95,100) �� , ��t� �� �i��Ce���� 2014 Current Budget Approved Final Animal Services Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget; !% CHGE. Actuals Budget 2014 2013 Expenditures Salaries & Wages 247,009 260,437 258,393 6,314 264,707 2.44% Overtime 7,839 9,198 12,500 (4,500) 8,000 (36.00%) EmployerContributions 55,631 58,969 63,405 788 64,193 1.24% Uniforms 1,559 2,404 2,500 0 2,500 0.00% Travel 429 8 300 0 300 0.00°/o Cellular Phones 1,331 787 1,900 0 1,900 0.00% Telephones 5,809 5,580 4,683 10,114 14,797 215.97% Advertising 219 0 600 0 600 0.00% Subscription & Publications 93 79 150 0 150 0.00% Seminars & Education 1,561 856 2,600 0 2,600 0.00% Insurance Premium 3,354 2,930 2,906 (283) 2,623 (9.74%) Ins. Deductible 644 436 0 0 0 0.00% Recpt, Prom & Sp Events 1,101 821 2,000 (1,000) 1,000 (50.00°/a) Memberships 376 80 410 0 410 0.00% Outside Agency Serv 51,428 27,967 26,101 (1) 26,100 0.00% Build Repairs & Mtce 10,590 10,198 11,616 658 12,274 5.66% Veh - Repairs & Maintenance 6,821 2,647 1,800 0 1,800 0.00% Software/Hardware Maintenance C 0 1,593 1,600 400 2,000 25.00% Building Rentals 0 12,543 13,899 ` 0 13,899 0.00% Stationery & Office Supplies 485 23 500 (200) 300 (40.00%) Utilities - Water 479 0 600 (600) 0 (100.00%) Utilities - Hydro 4,346 4,852 5,500 (115) 5,385 (2.09%) Utilities - Oil 3,582 4,492 6,000 (1,000) 5,000 (16.67%) Gas, 0iI Tires 9,302 7,036 11,500 (3,451) 8,049 (30.01%) Supplies & Tools 6,513 4,782 7,000 (2,000) 5,000 (28.57%) Shop Supplies 8,755 5,951 8,000 0 8,000 0.00% Livestock Killed 900 992 2,000 0 2,000 0.00% Total Expenditures 430,156 425,661 448,463 5,124 453,587 1.14% Revenues Fines (5,235) (496) (2,000) 0 (2,000) 0.00% Licences (60,176) (56,895) (70,000) 10,000 (60,000) (14.29%) Adoptions (29,380) (31,070) (18,000) (3,000) (21,000) 16.67% Impound Fees (5,636) (4,155) (4,000) 0 (4,000) � 0.00% Service Fees (4,440) (4,800) (1,300) (500) (1,800) 38.46% Programs 0 0 0 0 0 0.00% Donations 0 0 0 0 0 0.00% Ont. Specific Grants (990) (1,052) (2,000) 0 (2,000) 0.00% Other Agency Grts 0 0 0 0 0 0.00% : �o�� o� ����C��°o�� 2014 Current Budget Approved Final AI11111a1 Sel'VICeS Run Date: 15-May-2014 .. �i�y f ic����� 2014 Approved Final Background Information Animal Services Expenses Expenditures 2293.1100.0000 Salaries & Wages � Base Salaries & Wages - Additional part-time hours - May 1 to Sept 1, 2014 - Total 2293.1100.0000 Salaries & Wages 2293.1200.0000 Overtime Overtime - Officer Call-ins, no part-time staff response - Total 2293.1200.0000 Overtime 2293.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided - benefits such as dental and optical Benefits re►ated to additional part-time hours - Total 2293.1400.0000 Employer Contributions 2293.1900.0000 Uniforms Uniforms to ensure officers are professionally outfitted for various job functions - Uniforms for shelter staff - Total 2293.1900.0000 Uniforrrrs 2293.2110.0000 Travel Parking & Mileage - Total 2293.2110.0000 Travel 2293.2131.0000 Cellular Phones Annual celiphone charges for staff and Blackberry charges for the Supervisor, Animal Services. Total 2293.2131.0000 Cellular Phones 2293.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and - system upgrades Total 2293.2140.0000 Telephones 2293.2210.0000 Advertising Advertising Total 2293.2210.0000 Advertising 2293.2220.0000 Subscription & Publicati Animal Sheitering and National Animal Control Association Magazines Total 2293.2220.0000 Subscription & Publicati 2293.2340.0000 Seminars & Education AASAO Seminar fee (2 x $100) Bite Stick/OC Spray Training (2 x$200) Other Seminars/Workshops + MLEO I Training E:�'� Run Date: 15-May-2014 2014 Budget 256,250 8,457 264,707 8, 000 8,000 62,945 1,248 64,193 2,000 500 2,500 300 300 1,900 1, 900 14,797 14,797 600 600 150 150 200 �400 2,000 �f� � i�ke�o� 2014 Approved Final Background Information Allltlla� $@I'VIC@S Total 2293.2340.0000 Seminars & Education 2293.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipai acfivities and pr.operty. (Policy coverage includes: liability, automobile and property). Total 2293.2370.0000 Insurance Premium 2293.2394.0000 Recpt, Prom & Sp Events To promote Petapolooza and other special events Total 2293.2394.0000 Recpt, Prom & Sp Events 2293.2395.0000 Memberships Association of Animal Shelter Administrators of Ontario, Society of Animal Welfare Administrators, Humane Society of United States Municipal Law Enforcement Officers Association iotal 2293.2395.0000 Memberships 2293.2399.0000. Outside Agency Services Emergency veterinary costs Miscellaneous services (injured wildlife) Disposal of dead animals (wild and domestic) removed from public areas and roads Total 2293.2399.0000 Outside Agency Services 2293.2435.0000 Building Repairs & Maint Cleaning- $21/hour x 8 hours/month Snow removal Waste removal Security for Animal Shelter � Mat Rentals -$25 every 2 weeks General repairs Environmental Monitoring - water treatment and testing of well Total 2293.2435.0000 Building Repairs � Maint 2293.2457.0000 Vehicle Repairs & Maint Servicing of vehicle Vehicle cleaning once a year ($300 per cleaning) Total 2293.2457.0000 Vehicle Repairs & Maint 2293.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Animal Shelter Total 2293.2479.0000 Sfwr/Hdwr Maint Contracts 2293.2648.0000 Building Rentais Brougham - lease location ($12,300 + HST yeariy) Total 2293.2648.0000 Building Rentals 2293.5300.0000 Stationery & Office Supp .� Run Date: 15-May-2014 2014 Budget 2,600 -, 2,623 . 2,623 - 1,000 1, 000 - 300 - 110 410 - 18,600 - 5,000 - 2,500 26,100 - 2,016 - 2,000 - 1,000 - 900 - 700 - 5,000 - 658 12,274 - 1,500 - 300 1.800 - 2,000 2,000 - 13,899 13,899 ��� �� i� e��� 2014 Approved Final Background Information Alllllll� S@1"VICeS General office supplies, forms & receipt books Total 2293.5300.0000 Stationery � Office Supp 2293.5510.0000 Utilities - Water 2293.553D.0000 Utilities - Hydro Brougham located facility - Budget based on projected 2013 actuals and rate increase in 2014 Total 2293.5530.0000 Utilities - Hydro 2293.5540.0000 Utilities - Oil Estimated oil costs for the Brougham facility. Total 2293.5540.0000 Utilities - Oil 2293.5900.0000 Gas, Oil, Tires Fuel: Unleaded 5,900 litres @$1.11/litre - 2 vehicles Oil changes and tires - 2 vehicles Total 2293.5900.0000 Gas, Oil, Tires 2293.5902.0000 Supplies & Tools Purchase of license tags Purchase of supplies as required. Cleaning supplies Total 2293.5902.0000 Supplies & Tools 2293.5903.0000 Shop Supplies To purchase items such as: Animal feed Medication Microchips Litter Other Total 2293.5903.0000 Shop Sup�alies 2293.7181.0000 Livestock Killed Cost of livestock destroyed by other animals. (Offset by grant revenue 1623.2293) - Total 2293.7181.U000 Livestock Killed ' Total Expenses Revenue Revenues 1293.1516.0001 Dog Licences Dog Licences Totaf 1293:1516.0001 Dog Licences 1293.1516.0002 Cat Licences Cat Licences 91 Run Date: 15-May-2014 2014 Budget 300 300 0 5,385 5,385 5,000 5,000 6,549 1,500 8,049 1,000 1,000 3,000 5,000 0 2,000 2,500 1,400 800 1,300 8,000 2,000 2,000 453,687 - (.47,000) (47,000) - (12,000) ��� �� s� e�°o� 2014 Approved Final Background Information Animal Services Run Date: 15-May-2014 2014 Budget Total 1293.1516.0002 Cat Licences (12,000) 1293.1516.0003 Other Licences Other Licences - (1,000) Total 1293.1516.0003 Other Licences (1,000) 1293.1520.0000 FINES r Fines - (2,000) ' Total 1293.1520.0000 FINES (2,000) 1293.1570.0001 Dog Adoptions Dog Adoptions - (6,000) ' Total 1293.1570.0001 Dog Adaptions (6,000) 1293.1570.0002 Cat Adoptions Cat Adoptions - (15,000) Total 1293.1570.0002 Cat Adoptions (15,000) 1293.1571.0000 IMPOUND FEES Impound Fees - (4,000) Total 1293.1571.0000 IMPOUND FEES (4,000) 1293.1572.0001 Owner Surrender Service Fees - (1,200) Tota1 1293.1572.0001 0wner Surrender (1,200) 1293.1572.0002 Dead Animal Pickup Dead Animal Pick Up Fee - (600) Total 1293.1572.0002 Dead Animal Pickup (600) 1293.1573.0001 Obedience Class 0 1516.0000.0000 LIC.&PERMITS - ANIMAL 0 � 1623.2293.0000 Ont Grant - Animal Contro Reimbursement for livestock claims due to livestock being destroyed by other animals Total Revenues Net Expenses Total 1623.2293.0000 Ont Grant - Animal Contro � 92 (2,000) ��� (90,800) 362,787 , • � � •` i � • • Engineering & Public Works is responsible for major road reconstruction projects, parks and trails development, asset management, water resources management, transportation engineering and planning, traffic operations and development services. It is alsa responsible for the City's Operations & Fleet Services, including roads, parks and property maintenance activities. pickering.ca January 1, 2014 �'k? � ^ �,. ��i�- - 1d`�' � �'�'S �i�: !� � � y������ Th� �o�p�ra�ion +�� the C��y o�F R'ickering Gngin��ring & Public 1/�Qr{<s Deparkmeni: Dir�c�ar, . �ngin��ring & Public WQrks. . {1-NUFT) Adminisfiraiive ,�ssisfiani I Adminisfirative Assistant Il � ��-NUr-T� CI�rIcMTy�I�t, Engineering S�rvices ' r�-uFT� Operatians & �I�ef Services (Chad No. 3 {aj) Direcfiar's QfFic� Employe.e Gomplementi 3 Non-Unifln FT 0 Nan-Uniorr PT 1 Union FT 0 Union PT Wafer f��saur�es {Chart No. 3 (b)) Operations & Fleet ra�PGIG�S �mploye� CampfemenL• 4 NAn=Union FT � Non-Union PT 57 Union FT 8 Union. PT 4G Unian FT Term Capital I�roj�cts & IrrFrastrucfiur� (Chart Na, 3 (c)) Vltater Resources Employee Comp(emenfi 2 Non-Union FT 0 Non�t)nion PT 1 Union FT • r Q Union PT _ _ ---- -- _ _ Autharized by: Ghi��Adminisfirativ� Qfficer � �mpNoy�e Gom,plem�nt 1 � Nvn-Union F�ail-Time {NIJ�T) 0 f�Qn-Union Part-Tim� (�IUI�T) 7A� Union FuII�Tim� (ul°Tj. 8 Uni�n �ar�-Tim� (UPT) (�-r�UFr� 47 Union Fuil-Time Term (U�TT) . 0 Unian I'ar�-Tim� Tet�m (UPTT) D�velopm�nt Control Capitai Prajects & infrasfructure ' EmpSoyee Complemenfi 1 Nan-Union FT ' 0 Non-Union PT 7 Union FT ', 0 UnioEi i�T ' 1 Union FT Term January'1; 201� (Chart No, 3 (d)) Transpor�ation & Traffic . (Chart No. 8 {e}) Dev�iop.m�nt Control Employee Complemenf 0 Non-Union �T 0 Non-Union P'f � 6 UniQn FT o Union PT • Transportaiian & TrafFic ' Emplayee Compt�meni 1 Non-Union f-'T 0 Non-Union PT � 2 Union FT 0 Union PT , Char� Nt�. 3 s Th� Co'��aora�ion �a� �he �i�y o� Picke�°i��g '���t °s� Cngin�ering & Public Wor1<s Deparlm�ni � �� . �'�'i . � Operations & F1��t S�1vic�� Sec�ion • � .� Dire4tar, . ' Engineering & Pubilc Worlca Manager, Qperations & PleeiServices (1-Ni1FT1 Adminlstrative Asststant i Cierk; Municipai Qperaiians (1-NUFT) ��"��� Secretary,.qperat(ans Centra Glerlc, Qperatlons Centre _ (1-UFT} (2 UiT � Recepfionist �leCl< Typist, pperatisans Centre Supervisor, Parks Operations (1-NUFT) - CO C37 Fo[eperson, Parics & Proqerty (1-UF'f� . inspector, Parks Lead Hand, Turf & (1-UFI� Horticulture (1-UFTj Hortiauituralist Foreporson, Munioipal Garage Operations Centre � � Lead hl2nd SeNice Person Municipal Garac�e r�-ur��n (T-�F� �mploy�� G�mpi�rn�nt 4 � Mon-llnion Full-Time {NUFTj 57 Union Full-Time (UFT)� . 8 Union Par�-Time (UI�T) 46 : Union Fu11-Time Term (UFTT} 0 � Union Fart-Tim� °�erm (UPTT} --- _ __ ' � supervisar, Rosds Qperaifons (1-NUFT) Maintenana4•Worl<er (18,11FT) Labourer (7-UPT & 1 p-UF1'i'j InspecCor, Student Labourer (36-UFTTj , Murncipal Intrastructure • (7-UFT) Foreperaon, Roads Foreperson, Skliled Shop {1-UFT) ; (9-UF' Me2vy Equipment Heavy Equipment Qperator! Operatot U (1s-U�T) {2-UrT) tead Hand, Parks & Neav E ui ment Property Mainten1 UFT Mechania y q P Lead Hand, ftoads �� � . Repairperson, Qperafor fli Maintenance Sm21E Equipment Municipai Garage (2-UFT) 1 UFT • (4-UF7) ( - I � (2-UFT) , . ', ALt'�i101"1ZECi ��: � ' / Chief Administrative Qf�ic�r January 1, 2014 Char� No. 3 (a) � , , s� ; ,��� ����� ���r �� � �'�� �'he �orpo�atic�ra o�F �:h� Ci�Ey c�� Pickering En.gine�rin� & Pubfic Works Departm�n� Wat�r R�sources Section ' Director, Cngineeriing & Public Works Senior S�ormwater & Environmentai Engine�r (9-NUFT) Coardinati�r; Water i;�sources (1-UFT} Authcariz�d by: � . �' - � Chie�F Adminisfirafiive Offic�r - �N�iployee Gomplement � 2 . Non-4Jnion Full-Time (NUFT) � �ian-Union �'art-Time (I�lUI�T) 1 Union Fu11-Tim� (UFT) 0 Union Part-Time (UPT) (J Union Fu1l-iime Term {UFTT) 0 Union Par�-Time Term (UP�'T) Wat�r Resources Engineer , '(1-f�UFT) Jai�uary'1, 201q� � Chart No. 3 .ib) , ��. h }:`9���..._ � ��.�.s��(v`n �17� �� a . ,�; ��i���1� �;��� T"h� CQrparation ofi �he City of Picke��ng Engineerin� & Public War{cs C?epartm�n� Gapital Projecfis & In�'rastrucfiur� SecfiiQn , o�r��ta�, . Enc�. ineering & Publie 1/Varks Manager, Capital Proj�cts & lnfrastruc�ure (�-r�u�r� Employee Cornplemeni: � Non-linion��uli-Time (NUFT) 0 Non-Unian Park-Time (NUPT) 7 Union �u1f-Time (L1FT) 0 (Jnion Part-Time (tJPT) . 1 Union F�ill-Time Term (UFTT} Q �Jnion Part-Time Term (UPTT) Sr. Coordina�or C�pital Sr. Coordin�tor, Desic�n & Goordinafior, Roads & Sr. Gaordinafic�r, L�ndscap� & Proj�cts Ass�t M�nag�ment : Infra��ructur� Con�kracts f�arks �ev�lapm�nt ., � (7-UF'17 (1-UFT) (1-UPT) • (1-UPT) � . . J . Coordinafioc, For�stry Technician Con�firuation �����nt Labourer Management & pesign (��u��rT> ' ' {'1-UFT} (2-UF7) � Authorized by; , '� �I Ghief Administraiiv� Officer I , .laniaary 1, 2Q14 Char� No. 3 (c) • 0 �� -;� �i�i� �'�;;_ �. I�lI =� ��r �� �, � �- ����a-���i� : Sr. Gcaardinator, Qevelopment Approvals (9-UFT) � 'The �c�r�orafiian a�F �he City of P�cl��ring Cngine�rinc� & I'ublic'Works Depar�m�nt � D�veiapmcnfi��Qnfirol Secfiion Qirector; , Cngineering � Piablic Works Technician, D�velopm�nfi Appr�v�fs n (1-UFT) Authoriz�d by: . � , Chief Administrafiive Ofi�icer . Empi�y�� C�mpl�m�nt fl Non-Uni�n Fuli-Time (NUFT) fl Non-lJnion Par�-Tim� (NUPT) 6 Unian Fuil-Tim� (UFT) 0 Union Par� Time (Ul'Tj 0 Union Fuil-Time Tsrm (UFTT) 0 Unian Pari-Time Term (U1�TT) Sr. Coardinatar, Developm�nt Complianae (�-IJFT) January 1, 201A� Inspect�r, l7evelopm�nfi Contr�l (�-ur--r� m Ghart No. 3 (d) . ., F� ` ��� ��� J�;� �� ��� �'! �� Th� Cc�rpor�ition of fihe �ity �f P�ic��ring Engiri��ring & I�ublic Works Depari:menf Transportation � Tr�ffic Sec�ioi� Dir�ctar, �ngin�ering & Public Works Man�ger, Transpartatian & Traffic ' (1-NUFT'� Goordin�tor, Tra�Ffic Qper�fiions � (1-UFT� Authorized by: � � Chief Adminisfirative Q�Ficer Emplc�yee C,�mplemenfi 9 Non-Union Full-Time (NUFT) 0 i�loi�-union Part-Tim� (NUPT) 2 Union Full-Time (UFT) � Q Union Parfi-Time {UPT) 0 Union Full-Time T�rm (UF�"i) 0 Unian I'art,Time T�rm (UPTT) Coordinatar, Transporkation Cngineering (1-UFT) January 1, 201A� Chart Na. 3 (e) Cify of Pick�r�r�g 2014 Current Budget Approved Final Engineering & Public Works - Admin. Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INCJDEC. ��� Bu�tlget'� �:� %<CHGE: �� Actuals Budget 2014. ' 2013 '= Expenditures Salaries & Wages 220,364 209,106 216,143 (216,143) 0 (100.00%) Overtime 0 0 500 (500) 0 (100.00%) Employer Contributions 49,933 26,982 34,263 (34,263) 0 (100.00%) Conferences 0 0 0 0 0 0.00% Travel 6 0 0 0 0 0.00% Cellular Phones 640 102 200 (200) 0 (100.00%) Telephones 2,599 1,760 1,482 (1,482) 0 (100.00%) Subscription & Publications 46 0 0 0 0 0.00% Seminars & Education 136 0 300 (300) 0 (100.00%) Insurance Premium 2,146 2,035 2,055 (2,055) 0 (100.00%) Consulting & Professional 14,896 0 5,000 (5,000) 0 (100.00%) Recpt, Prom & Sp Events 281 0 0 0 0 0.00% Memberships 150 0 0 0 0 0.00% Photo, Mapping, Printing 0 0 200 (200) 0 (100.00°/o) Veh - Repairs & Maintenance 2,491 91 2,500 (2,500) 0 (100.00%) Stationery & Office Supplies 708 1,275 2,500 (2,500) 0 (100.00%) Gas, Oil Tires 2,657 141 2,820 (2,820) 0 (100.00%) Total Expenditures 297,053 241,492 267,963 ,(267,963) 0 (100.00%) Net 297,053 241,492 � 267,963 (267,963) ' � _ �� 0� �� (100.Q0%)' 100 ��� �� ic �i 2014 Approved Final Background Information Engineering & Public Works - Admin. Expenses Expenditures 2710.1100.0000 Salaries & Wages Base Salaries & Wages � Salaries & Wages - Transfer to 2290 Total 2710.1100.0000 Salaries & Wages 2710.1200.0000 Overtime Overtime Overtime - Transfer to 2290 Total 2710.1200.0000 Overtime 2710.1400.0000 �mployer�Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related with transfer of Salaries & Wages to 2290 Total 2710.1400.0000 Employer Contributions 2710.1800.0000 Conferences 2710.2110.0000 Travel 2710.2131.0000 Cellular Phones Annual Blackberry charges - Director Annual Blackberry charges - Director Deleted Total 2710.2131.0000 Cellular Phones 2710.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Telephones - Transfer to 2290 Total 2710.2140.0000 Telephones 2710.2220.0000 Subscriptions & Publicati 2710.2340.0000 Seminars & Education l"opical Seminar - Administrative Assistant Seminars & Education - Transfer to 2290 Tota12710.2340.0000 Seminars & Education 2710.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Insurance Premium - Transfer to 2290 iotal 2710.2370.0000 Insurance Premium 2710.2392.0000 Consulting & Professional General architectural requirement Consulting & Professional - Deleted �01 Run Date: 15-May-2014 2014 Budget - 67,107 - (67,107} 0 - 500 - (500) 0 - 21,668 - (21,668) 0 0 0 - 200 - (200) 0 - 1,880 - (1,880) 0 0 - 300 - (300) 0 - 2,219 - (2,219) 0 - 5,000 - (5,000) �� �f �� eia��� 2014 Approved Final Background Information Engineering & Public Works - Admin. Total 2710.2392.0000 Consulting & Professional 2710.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2710.2395.0000 Memberships 2710.2396.0000 Photo,Mapping,Printing Professional services for photography and outside reproduction Photo,Mapping,Printing - Deleted Total 2710.2396.0000 Photo,Mapping,Printing 2710.2457.0000 Vehicle-Repair & Maintena Vehicle - Repair and maintenance Vehicle Repair and maintenance - Deleted Total 2710.2457.0000 Vehicle-Repair & Maintena 2710.5300.0000 Stationery & Office Suppl General office supplies & supplies for TRCA � Stationery & Office Supplies - Transfer to 2620 Total 2710.5300.0000 Stationery & Office Suppl 2710.5900.00Q0 Gas, Oil, Tires Etc. Total Expenses Revenue Total Revenues Net Expenses 102 Run Date: 15-May-2014 2014 Budget � 1 � - 200 - (200) 0 - 2,500 - (2,500) 0 - 2,500 - (2,500) 0 0 0 0 0 City o� �ic9c�r�ng 2014 Current Budget Approved Final Engineering Services Run Date: 15-May-2014 2012 2013 2013 Actuais YTD Approved WC./DEC. Budgef; % GHGE. i Actuals � Budget � : 2014 � � `, � � 2013 � Expenditures Salaries & Wages 1,681,603 1,770,886 1,858,076 215,107 2,073,183 11.58% Overtime 39,674 47,614 40,360 600 40,960 1.49% EmployerContributions 428,108 469,023 501,783 62,862 � 564,645 �2.53% Conferences 0 0 0 0 0 0.00% Uniforms 1,380 2,110 2,350 650 3,000 27.66% Travel 3,575 4,000 � 6,800 (2,700) 4,100 (39.71%) Cellular Phones 9,823 10,258 13,450 (750) 12,700 (5.58%) Telephones 9,612 12,901 10,774 4,803 15,577 44.58% Advertising 5,263 ' 0 ` 0 0 0 0.00% Subscription & Publications 242 745 2,500 100 2,600 � 4.00% Seminars & Education 5,435 7,411 12,725 1,820 14,545 14.30% Insurance Premium 32,501 36,872 36,881 (2,916) 33,965 (7.91%) Ins. Deductible 0 0 3,000 0 3,000 0.00% Consulting & Professionai 114,105 253,885 588,813 (161,313) 427,500 (27.40%) Recpt, Prom & Sp Events 603 31 1,200 (500) 700 (41.67%) Memberships 5,084 6,272 7,675 70 7,745 0.91% Photo, Mapping, Printing 2,380 3,040 3,000 (500) 2,500 (16.67%) Garbage Collection 7,800 0 0 0 0 0.00% Outside Agency Serv 382,919 407,040 410,000 4,335 414,335 1.06% Roads Repair & Mtce 24,799 20,535 25,000 0 25,000 0.00% Veh - Repairs & Maintenance 11,564 11,159 11,750 250 12,000 2.13% MiscEquipRepairs 1,239 790 1,800 0 1,800 0.00% Software/Hardware Maintenance C 0 1,277 7,890 (2,500) 5,390 (31.69%) Rental Misc Equip 0 0 200 3,200 3,400 1,600.00% Stationery & Office Supplies 2,671 3,592 4,000 (500) 3,500 (12.50%) Forms 0 0 500 0 500 0.00% Program Supplies 85,539 0 0 0 0 0.00% Gas, Oil Tires 9,969 13,040 15,180 (1,292) 13,888 �(8.51%) Supplies & Tools 3,966 979 4,550 750 5,300 16.48% Misc. Equipment 50,926 5,826 43,000 25,000 68,000 58.14% Total Expenditures 2,920,780 3,089,286 3,613,257 146,576 3,759,833 4.06% Revenues Sale of Serv-Dev Cntrl (305,927) (218,390) (254,000) (47,600) (301,600) 18.74% Transferfrom Reserve 0 0 (168,800) (33,600) (202,400) 19.91% Trans. from Continuing Studies R (59,626) (251,418) (475,813) 230,813 (245,000) (48.51%) Transfer from Reserve Fund (8,275) 0 0 (66,750) (66,750) 0.00% OtherRevenue (191,888) (142,201) (240,000) (25,000) (265,000) 10.42% OtherMiscRevenue (21,897) (21,911) (25,000) 0 (25,000) 0.00% 103 C�ty o�f Pic��ri�� 2014 Current Budget Approved Final El7gltl@@Plllg S0t'VIC@S Run Date: 15-May-2014 104 �.n . ;, „:;; , :: .. :.>..G�ty �of Pic er. .�,... �:�:�i:2V:'14ii:�:�:�:�i:�:�:�:�i:�:�:�:�:�:�:�iii:�>i:�ii:�;:�>`>:�:�:�:�:�:�:�>:�i:�:�:; :�>:�7:�i>i:�;:�:�:�:�:�:�: �'�'�:��:':�:�:�.�:�:�:�:�:�.�:�:�.�:�iiiiii:�ii:!�iii:�:�:�.�:�:�:�:�:�.�:�:�:�iiiii:�iii:�ii:�:�. E'''" e'ices i is� n ; ::::::::::::::::::::::::::::::::::::::: n �neerin. .S rv � o ...... . ......................................... 9 ......... ........................................................................ Siirrima:rv:iif: Ntitevcicirtli�:lncrPas�sK�ei:rPases►:: : :::' :: : : : : : : : : : : : : : : ::::: :: : :: : : : : : : : Expenditure Item Amount Explanation 1100 Salaries & Wages $ 215,107 Includes staff transfers from Engineering & Public Works - Admin and Roads, annualization of Manager, Transportation position, and adjustments due to job evaluations. 1400 Emp. Contributions 2110 Travel � 2140 Telephones 2340 Seminars & Education 62,862 Benefits have increased due to higher long-term disability and health premium costs and an increase in CPP. (2,700) Reduced to reflect 2013 actual expenditures. 4,803 Telephone costs have generally increased across all departments mainly due to Internet connection upgrades and implementation of a back-up telephone system for disaster recovery purposes. 1,820 Increase in Development Control for CET Certification and qualification requirements. 2370 Insurance Premium (2,916) Over the last few years, the City has invested resources to reduce claims resulting in a favourable claims history translating into a lower premium,when the insurance portfolio was tendered. 2392 Consulting & Professio (161,313) Studies carried over in 2013 have progressed requiring less carryover to 2014 to complete. 2399 Outside Agency 2479 Software/Hardware Ma 2678 Rental Misc Equip 5990 Gas, Oil & Tires 5978 Misc. Equip. 4,335 Provision for additional Crossing Guard station for 4 months. (2,500) Fleet Maintenance software contract transferred to Operations Centre - Municipal Garage. 3,200 Transfer from Parks of rental vehicle for inspections. (1,292) Reduced to reflect 2013 actual expenditures. 25,000 Additional stormwater pond monitoring equipment required (offset by revenue). Total Changes $146,576 �05 ;>:Cit ::of Pickerin ';: ;: ;:': ; : ;;: : `: ;: :' ':: ;;>: : ;'`: `: : : : ; : : `>: `> ;: Y 9. . 20�4 : : :::::: : : :: : ; :: ;: Eri' ineerin :Ser�iices: Division : : ::: : : : ::: : : :> : : : : :':: : : : : : :" :< : : : : : : : : : : :> : : : : : :' ;;: : Summarv:of: Nofewortliv: (In:creasesll:D:ecreases: : ?: : : >: >: : >: >: : : : : : : ;: : : : : : : : ::;:": : >: ; Revenue Item 1429 Sale of Serv-Dev Cntrl 1910 Transfer from Reserve 1911 Continuing Studies Res 1920 Transfer from Res. Fund 9990 Other Revenue Amount �xplanation ($47,600) Added revenue from Seaton application fees to offset new Operations Administration position at the Operations Centre. (33,600) Increased funding from Seaton application fees to offset two staff positions in Engineering Services - Admin. 230,813 Less revenue from reserve required to complete carried over studies. (66,750) Amount indicates required DC funding for Transportation Peer Review and Traffic Impact Study Guidelines in 2014. (25,000) Increased developer funding for additional storm water pond maintenance equipment. Total Changes $57,863 1. �6ty o� �°s�k��ing zo�� Current Budget Approved Final Engineering Services - Aclmin. Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. '$utlget, % CHGE. ` Actuals Budget 2014 ' 2013 Expenditures Salaries & Wages 1,179,451 1,267,525 1,328,367 202,858 1,531,225 15.27% Overtime 25,190 32,395 29;900 (1,500) - 28,400 (5.02%) Employer Contributions 314,319 344,217 363,053 59,692 422,745 16.44% Conferences 0 0 . 0 0 0 0.00% Uniforms 549 1,448 1,350 150 1,500 11.11 % Travel 1,743 2,145 1,800 (200) 1,600 (11.11%) Cellular Phones 4,533 5,223 5,750 50 5,800 0.87% Telephones 6,574 8,789 7,330 3,873 11,203 52.84% Subscription & Publications 242 745 2,500 100 2,600 4.00% Seminars & Education 1,320 3,662 7,725 120 7,845 1.55% Insurance Premium 16,563 16,279 16,267 574 16,841 3.53% Ins. Deductible 0 0 2,000 0 2,000 0.00% Consulting & Professional 114,105 253,885 588,813 (161,313) 427,500 (27.40%) Recpt, Prom & Sp Events 603 31 1,200 (500) 700 (41.67%) Memberships 4,162 4,661 5,775 (20) 5,755 (0.35%) Photo, Mapping, Printing 2,380 3,040 3,000 (500) 2,500 (16.67%) Veh - Repairs & Maintenance 4,063 7,712 6,750 250 7,000 3.70% Misc Equip Repairs 1,239 351 200 0 200 0.00% Software/Hardware Maintenance C 0 1,277 7,890 (2,500) 5,390 (31.69°/o) Rental Misc Equip 0 0 200 3,200 3,400 1,600.00% Stationery & Office Supplies '2,671 3,592 4,000 (500) 3,500 (12.50%) Forms 0 0 . 500 0 500 0.00% Gas, Oil Tires 3,720 6,060 8,500 (1,617) 6,883 (19.02%) Supplies & Toois 319 99 500 (200) 300 (40.00%) Misc. Equipment 50,926 5,826 43,000 25,000 68,000 58.14% Total Expenditures 1,734,672 1,968,962 2,436,370 127,017 2,563,387 5.21% Revenues TransferfromReserve 0 0 (168,800) (33600) (202,400) 19.91% Trans. from Continuing Studies Re (59,626) (251,418) (475,813) 230,813 (245,000) (48.51°/o) Transfer from Reserve Fund (8,275) 0 0 (66,750) (66,750) 0.00% Other Revenue (191,888) (142,201) (240,000) (25,000) (265,000) 10.42% Total Revenues (259,789) (393,619) 884,613 105,463 779,150 (11.92%) Net 1,474,883 1,575,343 1,551,757 232,480 1,784,237 � 14.98%' ��� ���y �� �� ����� 2014 Approved Final Background Information Engineering Services - Admin. Expenses Expenditures 2290:1100.0000 Salaries & Wages Base Salaries & Wages Salaries & Wages - Transfer from 2710 New Position - Engineering Technician (Start May 1, 2014) Total 2290.1100.0000 Salaries & Wages 2290.1200.0000 Overtime Design and Construction Traffic and Engineering (Special Events and Data Collection) Water Resources Stormwater Facility Monitoring Program Streetiight Inspections Urban Forestry Overtime - Transfer from 2710 Total 2290.1200.0000 Overtime 2290.1400.0000 Employer Contributions This item inc�udes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related with transfer of Salaries & Wages from 2710 Benefits related with New Position - Engineering Technician Total 2290.1400.0000 Employer Contributions 229Q.1800.0000 Conferences 2290.1900.0000 Uniforms As per the Collective Agreement, Personai Protective Equipment Total 2290.1900.0000 Uniforms 2290.2110.0000 Travel Parking & Mileage Total 2290.2110.0000 Travel 2290.2131.0000 Cellular Phones Smartphone and Tablet Charges - Director, Engineering & Public Works, Smartphone Charges: Manager,,Capital Projects & Infrastructure, Senior Coordinator, Capital Projects, Manager, Water Resources, Coordinator, Roads & Infrastructure Maintenance Contracts, Coordinator, Forestry Management Cell Phones Total 2290.2131.0000 Cellular Phones 2290.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades �I�I:� Run Date: 15-May-2014 2014 Budget - 1,420,415 - 67,107 - 43, 703 1,531,225 - 10,000 - 3,000 - 5,000 - 2,000 - 5,400 - 2,500 - 500 28,400 - 384,617 - 21,668 - 16,460 422,745 0 - 1,500 1, 500 - 1,600 1,600 - 1,200 - 3,600 - 1,000 5,800 - 9, 323 �� of �c �ri�a 2014 Approved Final Background Information Engineering Services - Admin. Telephones - Transfer from 2710 Tota12290.2140.0000 Telephones 2290.2220.0000 Subscriptions & Publicati Reference material, standards, regulations, AutoCad publications, safety legislations . Traffic & Transportation Manuals Development Control Total 2290.2220.0000 Subscriptions � Publicati 2290.2340.0000 Seminars & Education Business Related Seminars & Workshops Certified Engineering Technician Professional Practice Exam - Coord. Traffic Operations Institution of Transportation Engineers Workshop - Coord. Transportation Eng: CPTED Level 2- Coord., Landscape & Parks Development Ontario Traffic Council Workshops (Coord. Traffic Op.er. & Caord. Transp. Eng) IPM Symposium - Coord, Forestry Management ISAO Conference (Huntsville) - Coord, Forestry Management OPA Summer Operational Forum - Coord, Forestry Management Municipal Certified Arborist (level above certified arborist) Ontario Good Roads Association - Effective Mgmt Course (Coordinator, Transportation & Engineering Accessible Documents Training Topical Seminar - Administrative Assistant - Transfer from 2710 iotal 2290.2340.0000 Seminars & Education 2290.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Insurance Premium - Transfer from 2710 Total 2290.2370.0000 Insurance Premium 2290.2371.0000 Insurance Deductible Insurance Deductible Total 2290.2371.0000 Insurance Deductible 2290.2392.0000 Consulting & Professional Centralized Collision Reporting Program (shared services with Region of Durham) Annual Average Daily Traffic (AADT) Count Program Pre-Engineering - Soils Investigation, Surveys & Utility Locates for Capital Works Projects Stormwater Management/Geotechnical Peer Review Transportation Peer Review - Seaton (97.5% DC Funded) �09 Run Date: 15-May-2014 2014 Budget 1,880 11,203 600 1,000 1,000 2,600 1,000 300 1,500 700 1,000 300 800 100 200 1,145 500 300 ' 7, 845 14,622 2,219 16,841 2,Q00 2,000 3,000 5,000 10,000 40,000 50,000 �#� � �c ���� 2014 Approved Final Background Information Engineering Services - Admin. Whitevale Traffic Management Study (90% DC Funded) - deferred to 2015 Traffic Impact Study Guidelines (90% DC Funded) Integrated Transportation Master Plan (90% DC Funded) - deferred to 2015 Total 2290.2392.0000 Consulting & Professional 2290.2392.0001 Consulting - Funded from Continuing Studies Res. Funded from Cont. Studies Res - Seaton technical plan review for storm water management ($75,000 funded by developers) (P0 210857) Funded from Cont. Studies Res - Downtown Stormwater Diversion Study Phase 2 (PO 220647, Res 140/12, TRCA) Total 2290.2392.0001 Consulting - Funded from Continuing Studies Res. 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Miscellaneous Meetings / Functions / Promotional Events Total 2290,2394.0000 Recpt,Prom. 8� Sp.Ev.,Gen 2290.2395.0000 Memberships Association of Professional Engineers of Ontario (5) - Director Eng & Public Works, Manager, Water Resources, Water Resources Eng., Coord Trans Eng, Coordinator, Water Resources Run Date: 15-May-2014 2014 Budget - 0 - 20,000 - 0 128,000 - 54, 500 - 245,000 299,500 - 700 700 - 1,250 Association of Technicians & Technologists -(6) Manager, Capital Projects & - 1,260 Infrastructure, Senior Coord., Capital Projects, Tech, Constr. & Design. (2), Coord. Traffic Operations, Coord. Roads & Infrastructure Contracts Durham Public Works Association - Manager, Capital Projects & Infrastructure Municipal Engineers Association (2) - Director, Eng & PW, Manager, Water Resources Ontario Association of Landscape Architects - Senior Coordi. Parks & Landscape Development Ontario Municipal Management Institute - Manager, Capital Projects & Infrastructure, Senior Coordinator, Capital Projects Association of Road Supervisors - Senior Coordinator, Capital Projects Canadian Association of Certified Planning Technicians (Senior Coordinator; Design & Asset Management) CPTED Ontario Membership -Senior Coordinator, Landscape & Parks Development Institution of Transportation Engineers - Coord. Transportation Eng. & Coord. Traffic Oper. Professional Traffic Operations Engineer Exam - Coord. Transportation Eng. Ontario Traffic Council (City Membership) International Society of Arboriculture - Coord, Forestry Management Society of Municipal Arborists - Coord, Forestry Management lQ�� - 150 - 200 - 620 - 250 - 150 - 200 - 50 - 500 - 275 - 500 - 275 - 75 �t� of �� ��� 2014 Approved Final Background Information Engineering Services - Admin. Total 2290.2395.0000 Memberships 2290.2396.0000 Photo,Mapping,Printing Plotting (cartridges), colour printing, oversize scanning Total 2290.2396.0000 Photo,Mapping,Printing 2290.2457.0000 Vehicle-Repair & Maintena Repairs to Division's utility vehicles (6) � Total 2290.2457.0000 Vehicle-Repair & Maintena 2290.2478.00OQ Misc.Equipment Repairs &. Radar gun, traffic counting classifier and portable speed message board. Total 2290.2478.0000 Misc.Equipment Repairs & 2290.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Traffic Engineering Software (TES) Maintenance - ESRI mapping software Total 2290.2479.0000 Sfwr/Hdwr Maint Contracts 2290.2678.0000 Misc Equipment Rentals Miscellaneous equipment rentals Vehicles for sidewalk inspections Total 2290.2678.0000 Misc Equipment Rentals 2290.5300.0000 Stationery & Office Suppl General office supplies � Development Control--Design Standards Manual--Binders, tabs and spines Total 2290.5300.0000 Stationery & Office Suppl 2290.5302.0000 Forms Material testing forms Work permits, Inspection Fill/Pool Permits - Development Control iotal 2290.5302.0000 Forms 2290.5900.0000 Gas, Oil, Tires Etc. Fuel: 5,300 litres @ $1.1111itre Oil changes and tires Total 2290.5900.0000 Gas, Oil, Tires Etc. 2290.5902.0000 Supplies & Tools Various sundry items such as spray paint, small tools, traffic counter tubes, pond monitoring supplies Total 2290.5902.0000 Supplies & Tools 2290.5978.0000 Misc. Equipment Stormwater Facility Monitoring Program equipment/supplies (various items such as pressure transducers and loggers, weirs and stilling wells, water samplers and loggers, rain gauge and logger, secchi disk, water sampling analysis and bottles) (Funded by developers) . 111 Run Date: 15-May-2014 2014 Budget 5,755 - 2,500 2,500 - 7, 000 7,000 - 200 200 - 1,290 - 4,100 ' 5,390 - 200 - 3,200 3,400 - 3,000 � 500 3,500 - 200 - 300 500 - 5,883 - 1,000 � 6,883 - 300 300 - 65,000 �°�� �� ���er�� 2014 " Approved Final Background Information Engineering Ser°�rices - Admin. Boat and equipment for pond monitoring Total 2290.5978.0000 Misc. Equipment Total Expenses Revenue Revenues 1910.7048.0001 Trsf. From Res. - Seaton App Fees Funding for two positions - from Seaton App Fees ( Coordinator, Water Resources & Technician, Design & Construction) Total 1910.7048.0001 Trsf. From Res. - Seaton App Fees 1911.2290.0000 Trsf frm Res - MPE Funded from Cont. Studies Reserve - Downtown Stormwater Diversion Study Phase 2 Total 1911.2290.0000 Trsf frm Res - MPE 1920.2290.0000 Trsf frm RF - MPE Transportation Peer Review - Seaton (97.5% DC Funded) Whitevale Traffic Management Study (90% DC Funded) - deferred to 2015 Traffic Irr�pact Study Guidelines (90% DC Funded) Integrated Transportation Master Plan (ITMP) (90% DC Funded) - deferred to 2015 � Run Date: 15-May-2014 2014 Budget - 3,000 68,000 2,563,387 Total 1920.2290.OQ00 Trsf frm RF - MPE 2290.9990.0000 Misc Income York Region funding of staff related to Southeast Collector Trunk Sewer (final year) - Funding from developer (stormwater facility monitoring program) Funding from landowners - Seaton related Tech/Review Assistance NFSR component Total Revenues Net Expenses Total 2290.9990.0000 Misc Income 1�2 (202,400) (202,400) (245,000) (245,000) (48,750) 0 (18,000) 0 (66,750) (125,000) (65,000) (75,000) (265,000) (779,150) 1,784,237 �ity ��F �i��e�oc�g 2014 Current Budget Approved Final Crossing Guards Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. ! Budget i% CHGE ` Actuals Budget 2014 ' 2013 ' Expenditures Uniforms 0 0 0 0 0 0.00% Insurance Premium 2,810 2,686 2,716 (286) 2,430 (10.53%) Outside Agency Serv 382,919 407,040 410,000 4,335 414,335 1.06% Total Expenditures 385,729 409,726 412,716 4,049 416,765 0.98% Net 385,729 409,726 412,716 4,049 416,765 0.98°l0 113 ��� o� �������� 2014 Approved Final Background Information Crossing Guards Expenses Expenditures 2230.2370.0000 Insurance Premium Insurance premium cost allocation � Tota1 2230.2370.0000 lnsurance Premium 2230.2399.0000 Outside Agency Services School Crossing Guard Program as per Tender T-17-2012 (Year 2) Additional Crossing Station (if required for 4 months) Total 2230.2399.0000 Outside Agency Services Total Expenses Revenue Total Revenues Net Expenses 114 Run Date: 15-May-2014 2014 Budget 2,430 2,430 410,000 4,335 414,335 416,765 0 416,765 �oty o� �a�kes��g 2014 Current Budget Approved Final Development Control Run Date: 15-May-2014 2012 2013 2013 Actuais YTD Approved WC./DEC. Budgefi '% CHGE. Actuals Budget 2014 ' ' 2013 ' Expenditures Salaries & Wages 502,152 503,361 529,709 12,249 541,958 2.31% Overtime 14,484 15,219 10,460 2,100 12,560 20.08% Employer Contributions 113,789 124,806 138,730 3,170 141,900 2.29% Uniforms 831 662 1,000 500 1,500 50.00% Travei 1,832 1,855 5,000 (2,500) 2,500 (50.00%) Cellular Phones 5,290 5,035 7,700 (800) 6,900 (10.39%) Telephones 3,038 4,112 3,444 930 4,374 27.00% Seminars & Education 4,115 3,749 5,000 1,700 6,700 34.00% Insurance Premium 12,011 17,907 17,898 (3,204) 14,694 (17.9o°/o) Ins. Deductible 0 0 1,000 0 1,000 0.00% Memberships 922 1,611 1,900 90 1,990 4.74% Roads Repair & Mtce 24,799 20;535 25;000 0 25,000 0.00% Veh - Repairs & Maintenance 7,501 3,447 5,000 0 5,000 0.00% Misc Equip Repairs 0 439 1,600 0 1,600 0.00% Gas, Oil Tires 6,249 . 6,980 6,680 325 7,005 4.87% Supplies & Tools 3,647 880 4,050 950 5,000 23.46% Total Expenditures 700,660 710,598 764,171 15,510 779,681 2.03%. Revenues Sale ofServ-Dev Cntrl (305,927) (218,390) (254,000) (47,600) (301,600) 18.74% Other Misc Revenue (21,897) (21,911) (25,000) 0 (25,000) 0.00°/a Total Revenues (327,824) (240,301) 279,000 (47,600) 326,600 17.06% Net 372,836 470,297 485,171 (32,090) 453,081 (6.61°/a) 115 ��y �f �� ���� 2014 Approved Final Background Information Development Gontrol Expenses Expenditures 2613.1100.0000 Salaries & Wages Base Salaries & V�/ages Total 2613.1100.0000 Salaries & Wages 2613.1200.0000 . Overtime Development Review Servicing lnspection Confined Space Inspection Maintenance Inspection Complaints / Site Visits Total 2613.1200.0000 Overtime 2613.1400.0000 Employer Contributions � This item includes mandatory deductions ( CPP; EI, EHT, ) and employer provided benefits such as dental and optical Total 2613.1400.0000 Employer Contributions 2613.1900.0000 Uniforms As per the collective agreement Total 2613.1900.0000 Uniforms 2613.2110.0000 Travel Mileage and Parking Total 2613.2110.0000 Travel 2613.2131.0000 Cellular Phones 5 Air Cards for Toughbook Laptops ($45.00 per month) Cellular Phone Charges . Charges for 4 Smartphones -(Coord. Dev. Compliance and 3 Inspectors) Total 2613.2131.0000 Cellular Phones 2613.2140.0000 Telephones Costs inciude: long distance, monthly charges, fax lines, voice mail and system upgrades Total 2613.2140.0000 Telephones 26132340.0000 Seminars & Education General Education Assistance and Various'Seminars and Workshops First Aid/CPR-C Recertification--(6 staff @$50.00 each) Certified Inspector of Sediment & Erosion Control (2 inspectors @$1,000 each) OACETT Technology Report Writing (CET Certification course - Inspector) OGRA Storm Sewer Design Course (Development Technician) Total 2613.2340.0000 Seminars & Education 2613.2370.0000 Insurance Premium 116 Run Date: 15-May-2014 2014 Budget - 541,958 541,958 - � 4,200 - 4,700 - 1,000 - 560 - 2,100 12,560 - 141,900 141,900 - 1,500 1,500 - 2,500 2,500 - 2,700 - 1,'000 - 3,200 6,900 - 4,374 4,374 - 2,500 - 300 - 2,000 - 400 - 1,500 6,700 �fi �� �� ���� 2014 Approved Final Background Information Development Control Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2613.2370.0000 Insurance Premium 2613.2371.00Q0 Insurance Deductible Insurance Deductible Total 2613.2371.0000 Insurance Decluctible 2613.2395.0000 Memberships Assn of Technicians & Technologists--(5 staff @$240) CISEC (4 @ $85.00 each) Association of Professional Engineers of Ontario, Coordinator, Development Approvals International Erosion Control Association Total 2613.2395.0000 Memberships 2613.2407.0000 Road Maintenance Curb Cuts, Newspaper Pads and Sidewalk Repairs Total 2613.2407.0000 Road IVlaintenance 2613.2457.0000 Vehicle-Repair & Maintena Repairs to four department utility vehicles Total 2613.2457.0000 Vehicle-Repair & Maint�na 2613.2478.Q000 Misc.Equipment Repairs & Repairs and annual maintenance to confined space equipment. Total 2613.2478.0000 Misc.Equipment Repairs & 2613.5900.0000 Gas, Oil, Tires Etc. Fuel - Unleaded 5,500 litres @ $1.11/litre Oil changes and tires Total 2613.5900.0000 Gas, Oil, 7ires Etce 2613.5902.0000 Supplies & Tools Confined space entry equipment & various sundry items (i.e. hammers, tape measures) Total 2613.5902.Oa00 Supplies & Tools Total Expenses Revenue Run Date: 15-May-2014 2014 Budget - 14,694 14,694 - 1,000 1,000 - 1,200 - 340 - 250 - 200 1, 990 - 25,000 , 25,000 - 5,000 5,000 - 1,600 1,600 - 6,105 - 900 7,005 - 5,000 : 111 779,681 Revenues 1429.0000.0000 SALE OF SERV-DEV CNTRL General I nspection - (200,000) Revenue from Telecommunication Companies for Municipal Consent & Occupancy - (12,500) of Right of Ways ' 117 o�� �� �ic e��� 2014 � Approved Final Background Information Development Control City's component of fees associated with Ministry of Environment & Energy Certificate of Approval for storm sewer installation related to development Provision for overtime chargeback Pool Enclosure Permits Topsoil/Fill Permits Additional revenue associated with Seaton Applications. These funds are to be used to offset the Business Officer position. Total 1429.0000.0000 SALE OF SERV-DEV CNiRL 2613.9990.0000 Other Revenue Curb Cuts / Newspaper Pads / Sidewalk Repairs Total 2613.9990.0000 Other Revenue Total Revenues Net Expenses 118 Run Date: 15-May-2014 2014 Budget (2,000) (12,000) (4,500) (25,000) (45,600) (301,600) (25,000) (25,000) (326,600) 453,081 Cit� �f Pic��ri�g 2014 Current Budget Approved Final Operations & Fleet Services Run Date: 15-May-2014 2012 2013 2013 Actuais YTD Approved WC./DEC. Budget '0l CHGE. Actuals Budget 2014 2013 Expenditures Salaries & Wages 5,287,619 5,142,517 5,290,917 263,966 5,554,883 4.99% Overtime 276,270 430,180 266,620 17,290 283,910 6.48% EmployerContributions 1,230,712 1,244,265 1,314,177 31,042 1,345,219 2.36% Conferences 0 0 0 0 0 0.00% Uniforms 62,096 61,810 59,400 3,300 62,700 5.56% Travel 1,068 927 2,1.50 (900) 1,250 (41.86%) Freight, Express & Cartage 748 1,296 600 200 800 33.33% Environmental Charges 245 238 0 0 0 0.00% Cellular Phones 9,049 12,592 8,450 4,000 12,450 47.34% Telephones 30,206 26,631 25,403 2,709 28,112 10.66% Subscription & Publications 10� 234 900 0 900 0.00% Seminars & Education 25,601 26,016 24,780 (2,650) 22,130 (10.69°/o) Insurance Premium 296,925 419,211 419,402 (68,500) 350,902 (16.33%) Ins. Deductible 46,847 38,397 39,000 0 39,000 0.00% Consulting & Professional 42,691 14,202 38,844 42,000 80,844 108.12°/a Recpt, Prom & Sp Events 4,768 7,499 5,100 500 5,600 9.80% Memberships 4,610 4,102 5,795 200 5,995 3.45% Photo, Mapping, Printing 0 61 200 0 200 0.00% Outside Agency Serv 17,787 25,687 32,900 378,719 411,619 �,151.12% Rpr & Mnt - Winter Control 586,193 916,983 625,000 0 625,000 0.00% Rpr & Mnt - Contract Services 384,908 483,637 579,000 115,000 694,000 19.86% Rpr Main. Maint Mater 585,852 454,557 575,000 0 575,000 0.00% Highway Aids - Repair Maint. 140,437 159,444 140,000 5,000 145,000 3.57% Parks Repairs & Maintenance 61,182 43,007 90,000 (30,000) 60,000 (33.33%) Build Repairs & Mtce 330,216 321,457 322,950 (25,100) 297,850 (7.77%) Tree Maintenance 131,538 242,151 225,000 0 225,000 0.00% Lighting & Repair Maint. 10,639 7,467_ 15,000 0 15,000 0.00% Veh - Repairs & Maintenance 327,547 365,490 305,250 26,000 331,250 8.52% Misc Equip Repairs 770,907 656,853 848,000 32,000 880,000 3.77% Software/Hardware Maintenance C 0 2,430 0 2,500 2,500 0.00% Grounds Upkeep 286,818 375,152 365,500 108,500 474,000 29.69% Building Rentals 41,019 45,201 50,000 0 50,000 0.00% Rentai Misc Equip 146,481 106,912 141,000 (13,200) 127,800 (9.36°/a) Stationery & Office Supplies 5,311 2,232 5,500 (2,500) 3,000 (45.45%) Forms 3,144 2,681 5,000 0 5,000 0.00% Program Supplies 52,367 66,243 50,000 55,000 105,000 110.00% Utilities - Water 30,110 23,626 37,200 (10,582) 26,618 (28.45%) Utilities-Gas 15,172 14,872 16,500 1,500 18,000 9.09% 119 ��ty o� ���k��;�,� 2014 Current Budget Approved Final Operations & Fleet Services � Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Butlget % CHGE. Actuals Budget � 2014, ��� � 2013 �� Utilities - Hydro 758,697 874,459 768,400 103,788 872,188 13.51% Utilities - Oil 0 0 0 0 0 0.00% 5mall Tools 11,131 8,820 6,000 0 6,000 0.00% Gas, OilTires 516,856 536,271 501,006 31,833 532,839 6.35% Fertilizer, Grass Etc. 47,335 53,508 61,000 0 61,000 0.00% Supplies & Tools 14,315 11,000 16,500 (2,500) 14,000 (15.15%) Shop Supplies 40,096 43,840 35,000 0 35,000 0.00°/a Misa Equipment 35,606 45,587 50,200 800 51,000 1.59% Other Minor Fixed Assets 183,083 166,681 282,187 (12,187) 270,000 (4.32%) Other Infrastructure 0 0 0 0 0 0.00% Taxes Tenant 340,146 331,862 320,060 7,500 327,560 2.34% Totai Expenditures 13,194,453 13,818,288 13,970,891 1,065,228 15,036,119 7.62% Revenues Sale of Services - Public Works (32,725) (89,131) (25,000) (41,624) (66,624) 166.50% Ont Grants - ODRAP 0 0 0 (446,1 s7) (446,187) 0.00% OtherAgency Grts (15,400) (10,800) 0 0 0 0.00% Trans. from Continuing Studies Re 0 0 (19,844) 0 (19,844) . o.00% Transferfrom Reserve Fund (151,091) (142,157) (230,000) 155,000 (75,000) (67.39%) Misc. Revenue 0 0 0 0 0 0.00% Vending Machines (551) (465) (600) 0 (600) 0.00% Rentals (31,542) (29,482) (24,600) 0 (24,600) 0.00% Other Revenue (3,710) 0 0 0 0 0.00% Other Misc Revenue (195,710) (212,120) (151,210) (19,550) (170,760) 12.93% Netted Revenue (484,947) (453,966) (368,350) 0 (368,350) 0.00% Total 12evenues (915,676) (938,121) 819,604 (352,361) 1,171,965 42.99% Net , 12,278,777 12,880,167 13,151,287 712,867 ' 13,$64,154 5.42% 120 ;:CEt : of: Pickerin `: : : : : : ;: : : : ;: :';: : ;;': ;: ;: : : `: : : :: :': : ;: ;: ;: : ;: : Y 5f _ .. 20:'14 :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ,...... erati . .n : •u� � n: : ;: : ; : : ::: : : : : : : : : : : : : : : : : : :.:: : : : : : : ::: : ::::: : >: : : : : : : : : ::: : : : : < : : ; . . . . . . . . . .. ... . . s � �s o ;: Samixia . . :of:Nofe�iv.orfii : reases% D. . . . . . . '. . .`;;;: ;: ;: : : : ;;;;;: : : ;;: : `:' : >: ;': : >: ;: : : : rv v Inc f ecreases} Expenditure Item Amount Explanation 1100 Salaries & Wages $263,966 Increase due to new Operations Administration position at the Operations Centre; additional hours related to converting 7 term employees to permanent part time; and 6 term employees extended for 2 months for ice storm cleanup. 1200 Overtime 1400 Emp. Contributions 1900 Uniforms 2131 Cellular Phones 2140 Telephones 2340 Seminars 2370 Insurance Premium 2392 Consulting 2132 Outside Agency Serv 2408 Rpr. & Mnt. - Contract Serv 2409 Highway Aids - Repair Maint 2429 Parks Repairs & Maint. 2435 Build Repairs & Mtce 2457 Veh - Repairs & Maint. 2478 Misc. Equip Repairs $17,290 Increases in Roads and Parks to more closely reflect 2013 estimated actual costs. 31,042 Benefits have increased due to higher long-term disability and health . premium costs and an increase in CPP. 3,300 Increase reflects collective agreement. 4,000 Additional smartphones in Roads & Parks, specifically forepersons for increased communications during winter control and emergencies. 2,709 Telephone costs have generally increased across all departments mainly due to Internet connection upgrades and implementation of a back-up telephone system for disaster recovery purposes�. (2,650) Reduction reflects lower requirements for 2014 in Operations Admin and garage.areas. (68,500) Over the last few years, the City has invested resources to reduce claims resulting in a favourable claims history translating into a lower premium when the insurance portfolio was tendered. 42,000 Increase related to legislated bridge structure inspection and appraisal report and additional work required to complete the Road Needs Study. 378,719 Increase to reflect hiring of external services for ice storm clean-up. 115,000 Increase the result of line painting and block pruning activities, and new bridge washing and crack seal program. 5,000 Added the purchase of traffic marking paint to this account. (30,000) Eliminated sports field relamping program due to non-eligibility for Federal Gas Tax (FGT) funding. (25,100) General reduction to reflect 2012 & 2013 actual costs. r. 111 32,000 Increase to reflect 2013 estimated actuals. lncrease in streetlights to add pole numbering and streetlight cleaning program. �21 Item 2479 Software/Hardware Maintenance Contr 2482 Grounds Upkeep 2678 Rental Misc Equip 5300 Stationery & Office Supplies 5320 Program Supplies 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5900 Gas, Oil & Tires 5902 Supplies & Tools C.�� : :Of :P�Ci<:ei'Itl . . _ . . : : . . . ., . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ' . . . . . ., . 2014 :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: %: >:O er iions Divisio . . . . : : % : : : : : : . : : . : . . : : . : : : . . : . %: . : : . %%: : : >: : : ': : : : : >%: %: : : : % p .a ....... .. ►1 ........................................................... Surriiiia . :o:f. No:fewo:rfh : fii:creases% D.ea:r.eases : : : : : : : : : : : : : : : : : : : ;: : : <;: : : ': ':': : : ;: ;: ;>: Amount 2,500 108,500 Explanation Fleet maintenance software contract transferred from Engineering Services - Admin. . Increase to reflect moving playground resurfacing, garbage/recycling units and bleacher pads from Capital to Current budget. (13,200) Transfer of a rental vehicle to Engineering Services - Admin and a general reduction ko reflect 2013 expenditures. (2,500) Decrease is mainly due to the reallocation of printer costs (toner, etc.) from the individual departments to the Print Shop/Mait Room. 55,000 Increases in memorial trees & benches and new program (TD Green Streets), all offset by an increase in revenue. (10,582) Based on 2013 estimated actuals and Durham Region increase. 1,500 Based on 2013 estimated actuals and 2014 contract rate. 103,788 Increase based on 2013 estimated actuals and anticipated rate increase for 2014. 31,833 Increase based on anticipated costs for 2014. These costs c�n vary significantly from year to year depending on the severity of the winter. (2,500) 2013 included defibrillator costs that is not required in 2014. 5981 Other MinorAssets (12,187) Increases in Property Maintenance for light pole banners and garbage receptacles, increases in Streetlights for additional projects not undertaken in 2013 and an increase in Parks for purchase of synthetic ice rink offset by a larger decrease in Sidewalks for sidewalk repair program. 8960 Taxes Tenant 7,500 Increase in OPG/Hydro One licences for park purposes. Total Changes $1,065,228 �z2 Cit aif: �iekerin Y . .... ....... ....9... .... 20°I 4 : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : ::: : : : : : : : : : : : : : : : : : : : : : : :': : : : : O erations Davisioii: : ;: : ;: : : :.: : ;: ;`: `: `: : : ;: ;: : : : : ;: : : ;: >: : : ;;;: : : : ;: : : : : p ... ........................................................................... Summarv:of. Note.woi�thv (IncreasesllDDeereases : >: : : : : : : ;: ;: : : : ;: >: ;: : : : : : : >:: :>. : : :>' : Revenue Item 1430 Sale of Services - Public Work 1623 Ont Grants - ODRAP Amount Explanation ($41,624) Increase related to road occupancy permit fees and new revenue for 407 Crossing Road Maintenance. (446,187) New revenue source in anticipation of Provincial disaster relief funding for ice storm. 1911 Transfer from Reserve Fund 155,000 Less FGT funds are required for sidewalk repair as the program in 2013 has addressed a majority of the backlog, and the sports field relamping program is ineligible for FGT funding. 9990 Other Misc Revenue (19,550) A reduction in Roads related to driveway entrances which is more than offset by an increase in Parks related to possible program grants, and memorial trees/benches. Total Changes 352 361 � 23 �i�y �f �i������g 2014 Current Budget Approved Finai Operations Admin Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved WC./DEC. Budget i% CHGE ' Actuals Budget ! 2014 ' 2013 ' Expenditures " Salaries & Wages 390,020 368,295 372,695 36,715 409,410 9.85% Overtime 3,668 2,080 7,000 (3,000) 4,000 (42.86°/a) EmployerContributions 101,366 102,956 114,238 10,688 124,926 9.36% Conferences 0 0 0 0 0 0.00% Travel 213 203 500 (250) 250 (50.00%) Cellular Phones 647 735 800 0 800 0.00% Telephones 3,888 . 4,678 3,924 1,063 4,987 27.09% Subscription & Publications 0 166 200 0 200 0.00% Seminars & Education 5,454 407 2,870 (2,000) 870 (69.69%) Insurance Premium 5,387 4,395 4,356 (1,162) 3,194 (26.68%) Ins. Deductible 0 0 2,000 0 2,000 0.00% Consulting & Professional 0 0 0 0 0 0.00% Recpt, Prom & Sp Events 1,337 1,057 1,000 0 1,000 0.00% Memb�rships 0 113 400 (200) 200 (50.00%) Stationery & Office Supplies 5,311 2,232 5,500 (2,500) 3,000 (45.45%) Total Expenditures 517,291 487,317 . 515,483 39,354 554,837 7.63% Revenues Other Revenue (3,710) 0 0 0 0 0.00% Total Revenues (3,710) 0 0 0 0 0.00% Net 513,581 487,317 515,483 39,354 554,837 7.63°/a 124 ��� �� ���e���� 2014 Approved Final Background Information � Operations Admin Expenses Expenditures 2500.1100.0000 Salaries & Wages Base Salaries & Wages New Administrative Position - Start Date July 1, 2014 - Position funded through engineering services fees related to Seaton. Position to be filled only when revenue is received. Total 2500.1100.0000 Salaries & Wages 2500.1200.0000 Overtime Overtime Total 2500.1200.0000 Overtime 2500.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related to new position Total 2500.1400.0000 Employer Contributions 2500.1800.0000 Conferences 2500.2110.0000 Travel Parking & Mileage Total 2500.2110.0000 Travel 2500.2131.0000 Cellular Phones Annual Blackberry Charges - Manager, Municipal Operations & Fleet Services l'otal 2500.2131.0000 Cellular Phones 2500.2140.0000 Telephones This expense consists of long distance monthly charges, fax lines voicemail and system upgrades. Total 2500.2140.0000 Telephones 2500.2220.0000 Subscriptions & Publicati . Miscellaneous Manuals Total 2500.2220.0000 Subscriptions & Public�ti 2500.2340.0000 Seminars & Education First Responder Training - 3 staff � CPR & First Aid Training - 2 staff Health & Safety seminars and workshops Total 2500.2340.0000 Seminars & Education 2500.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). iotal 2500.2370.0000 Insurance Premium 125 Run Date: 15-May-2014 2014 Budget - 373,510 - 35,900 409,410 - 4,000 4,000 - 115,226 - 9,700 124, 926 0 - � 250 250 - 800 800 - 4, 987 4.987 - 200 200 - 300 - , 70 - 500 870 - 3,194 3,194 ��� �� ������� 2014 Approved Final �ackground Information Operations Admin 2500.2371.0000 Insurance Deductible Insurance deductible for low dollar value claims. Total 2500.2371.0000 Insurance Deductible 2500.2392.0000 Consulting & Professional 2500.2394.0000 Recpt, Prom & Sp Events Miscellaneous meetings, functions & promotional events Total 2500.2394.0000 Recpt, Prom & Sp Events 2500.2395.0000 Memberships Business related memberships Total 2500.2395.0000 Memberships 2500.5300.0000 Stationery & Office Suppl General office supplies for all cost centres Total 2500.5300.0000 Stationery & Office Suppl Total Expenses Revenue Total Revenues Net Expenses ��� Run Date: 15-May-2014 2014 Budget - 2,000 2,000 0 - 1, 000 1.000 - 200 200 - 3,000 3,000 554,837 0 554,837 �i�y ��' P�c�C�ro�g 2014 Current Budget Approved Final Property Maintenance Run Date: 15-May-2014 2012 2013 2013 Actuals , YTD Approved INC./DEC. Budgetl % CHGE. Actuals Budget 2014 i ' 2013 Expenditures Salaries & Wages 292,301 317,836 306,776 79,046 385,822 25.77% Overtime 18,972 31,025 20,910 0 " 20,910 0.00% Employer Contributions 65,043 76,033 70,646 7,775 78,421 11.01% Uniforms 2,195 1,614 2,000 0 2,000 0.00% Cellular Phones 1,241 1,583 1,400 0 1,400 0.00% Seminars & Education 853 265 950 0 950 0.00% Insurance Premium 5,955 5,535 5,537 8,347 13,884 150.75% Ins. Deductible 0 3,331 0 0 0 0.00% Recpt, Prom & Sp Events 116 334 300 0 300 0.00% OutsideAgencyServ 0 0 6,000 379,119 385,119 6,318.65% Tree Maintenance 131,538 242,151 225,000 0 225,000 0.00% Lighting & Repair Maint. 10,639 7,467 15,000 0 ' 15,000 0.00% Veh - Repairs & Maintenance 1,688 3,127 4,000 0 4,000 0.00% Misc Equip Repairs 11,327 14,029 15,000 0 15,000 0.00% Grounds Upkeep • 63,518 91,032 95,000 21,500 116,500 22.63% Rental Misc Equip 29,947 25,009 45,000 (10,000) 35,000 (22•22%) Utilities - Hydro 0 0 0 0 0 0.00% Gas, Oil Tires 8,010 14,760 14,496 761 15,257 5.25% Supplies & Tools 0 0 0 0 0 0.00% Misc. Equipment 11,301 13,092 14,600 400 15,000 2.74% Other Minor Fixed Assets 0 7,174 10,000 16,000 26,000 160.00% 'Total Expenditures 654,644 855,397 852,615 502,948 1,355,563 58.99% Revenues Ont Grants - ODRAP 0 0 0 (446,187) (446,187) 0.00% Other Misc Revenue 0 0 0 0 0 0.00% Total Revenues 0 0 0 (446,187) 446,187 0.00% Net 654,644 855,397 852,615 56,761 909,376 6.66% �27 �� �� �c ��� 2014 Approved Final Background Information Property Maintenance Expenses Expenditures 2132.1100.0000 Salaries & Wages Base Salaries & Wages Conversion of (1) Term employee to Regular Part-Time employee as per the Collective Agreement Six Term employees (2 months) for Ice Storm Clean-up Total 2132.1100.0000 Salaries & Wages 2132.1200.0000 Overtime Winter Control Emergency Call-in City Events Total 2132.1200.0000 Overtime 2132.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits for six Term employees (2 months) for ice Storm Clean-up � Total 2132.1400.0000 Employer Contributions 2132.1900.0000 Uniforms As. per the Coliective Agreement, personal protective equipment Total 2132.1900.0000 Uniforms - � 2132.2131.0000 Cellular Phones Cellular Phone Charges & Blackberry Charges Total 2132.2131.0000 Cellular Phones 2132.2340.0000 Seminars & Education Safety education II'M Symposium - Foreperson, Parks & Property Operations OPA - Summer Operational Forum Sports Turf Association - Foreperson, Parks & Property Operations Total 2132.2340.0000 Seminars & Education 2132.2370.0000 Insurance Premium Annual cost of. insurance policy that provides protection for municipal activities and property. (Policy coyerage includes: liability, automobile and property). Total 2132.2370.0000 Insurance Premium 2132.2394.0000 Recpt, Prom & Sp Events Meal Allowance as per Collective Agreement Total 2132.2394.0000 Recpt, Prom & Sp Events 2132.2399.0000 Outside Agency Services Internet based GPS/AVL Subscription for vehicles/equipment 128 Run Date: 15-May-2014 2014 Budget 308,452 17,370 60,000 385,822 - 15,700 - 3,110 - 2,100 20,910 71,353 7,068 78,421 2,000 2,000 1,400 1,400 500 125 100 225 950 13, 884 13,884 300 300 6,000 ��y o� �c ���� 2014 Approved Final Background Information Property Maintenance Ice Storm Recovery - Hiring of external services for ice storm street clean-up. Funded from ODRAP Grant. Total 2132.2399.0000 Outside Agency Services 2132.2437.0000 Tree Maintenance Run Date: 15-May-2014 2014 Budget - 379,119 385,119 Tree Replacement, Removal & Maintenance - 125,000 EAB Treazin Treatment or replacement trees - the December ice storm may have - � 100,000 reduced the number of trees that can be treated and therefore, the remaining dollars would be used to purchase replacement trees. Total 2132.2437.0000 Tree Maintenance 225,000 2132.2438.0000 Lighting Repair & Maint. To cover maintenance, repairs and replacement of walkway lighting - 15,000 Total 2132.2438.0000 Lighting Repair & Maint. 15,000 . 2132.2457.0000 Vehicle-Repair & Maintena Repairs and maintenance of vehicles Tota12132.2457.0000 Vehicle-Repair & Maintena 2132.2478.0000 Misc.Equipment Repairs & Repair and maintenance of equipment Total 2132.2478.0000 Misc.Equipment Repairs & 2132.2482.0000 Grounds Upkeep . Maintenance and Repair of City property, including sod, brick interlock, graffiti removal, vandalism, concrete & asphalt walkways Senior Snow Removal for 2014 Senior Snow Removal (Hamlet expansion commencing November 2014) Parking Lot Lease (Captain's Walk Liverpool Road) - New Total 2132.2482.0000 Grounds lJpkeep 2132.2678.0000 Misc Equipment Rentals Rental of equipment and vehicles for seasonal operations Rental of dozer to maintain City pit Tota1 2132.2678.0000 Misc Equipment Rentals 2132.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 6,700 litres @ $1.11/litre Fuel: Diesel 5,600 litres @ $1.20/litre Oil changes and tires Total 2132.5900.0000 Gas, Oil, Tires Etc. 2132.5902.0000 Supplies & Tools 2132.5978.0000 Misc. Equipment Small Equipment Replacements Total 2132.5978.0000 Misc. Equipment 2132.5981.0000 Other Fixed Assets l�' - 4,000 4,000 - 15,000 15,000 - 20,000 - 80,000 - 8, 000 - 8,500 116,500 - 20,000 - 15,000 35,000 - 7,437 - 6,720 - 1,100 15,257 0 - 15,000 15,000 ��y �f �c�e��� 2014 Approved Final Background Information Property Maintenance Replace Pole Banners at Nautical Village (Liverpooi Road) Garbage/recycle receptacles for roadside garbage Cerneteries - removal of tombstones as required. Construct new foundations. Reset monuments as per Cemetery Act iotal 2132.5981.0000 Other Fixed Assets Total Expenses Revenue Revenues 1623.2132.0001 Ont Grant - ODRAP Funding for ice storm recovery costs Total 1623.2132.0001 Ont Grant � ODRAP Total Revenues Net Expenses 130 Run Date: 15-May-2014 2014 Budget 7,000 14,000 5,000 26,000 1,355,563 (446,187) (446,187) (446,187) 909,376 �c�y �� �oc�es���ag 2014 Currenfi Budget Approved Final Operations Centre-Municipal Garage Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. '$udget % CHGE. < Actuals Budget 2014 ' 2013 !. Expenditures Salaries & Wages 600,587 595,159 626,707 21,306 648,013 3.40% Overtime 25,505 31,913 15,460 4,540 20,000 29.37% EmployerContributions 152,338 155,595 180,577 4,126 184,703 2.28% Uniforms 17,479 16,010 13,000 2,000 15,000 15.38% Travel 144 67 500 (200) 300 (40.00%) Freight, Express & Cartage 748 1,296 600 200 800 33.33% Environmental Charges 245 238 0 0 0 0.00% Cellular Phones 995 1,288 800 0 800 0.00% Telephones 18,194 14,722 15,582 610 16,192 3.91°/a Subscription & Publications 0 68 200 0 200 0.00% Seminars & Education 1,516 758 2,500 (1,000) 1,500 (40.00%) Insurance Premium 13,266 6,756 6,739 271 7,010 4.02% Consulting & Professional 10,693 6,041 10,000 1,000 11,000 10.00%o Recpt, Prom & Sp Events 349 437 400 0 400 0.00% Memberships 440 373 820 0 820 0.00% OutsideAgencyServ 298 763 1,400 (400) 1,000 (28.57%) Buiid Repairs & Mtce 111,918 120,180 124,600 (25,100) 99,500 (20.14%) Veh - Repairs & Maintenance 8,743 8,575 8,500 0` 8,500 0.00°/o Misc Equip Repairs 17,644 10,071 13,000 (3,000) 10,000 (23.08%) Software/Hardware Maintenance C 0 2,430 0 2,500 2,500 0.00°/o Rental Misc Equi.p 536 1,579 1,000 0 1,000 0.00% Stationery & Office Supplies 0 0 0 0 0 0.00% Forms 3,144 2,681 5,000 0 5,000 0.00% Utilities - Gas 15,172 14,s72 16,500 1,500 18,000 9.09% Utilities'- Hydro 82,235 76,468 78,900 8,523 87,423 10.80% Utilities - Oil 0 0 0 0 0 0.00% Gas, Oil Tires 9,410 12,400 10,000 492 10,492 4.92% Supplies & Tools 14,315 11,000 16,500 (2,500) 14,000 (15.15%) Shop Supplies 40,096 43,840 35,000 0 35,000 0.00% Misc. Equipment 0 1,526 2,000 0 2,000 0.00% Total Expenditures 1,146,010 1,137,106 1,186,285 14,868 1,201,153 1.25% Revenues Misc. Revenue 0 0 0 0 0 0.00% Vending Machines (551) (465) {600) 0 (600) 0.00% OtherMiscRevenue (110,201) (88,181) (71,210) (550) (71,760) 077% Netted Revenue (484,947) (453,966) (368,350) 0 (368,350) 0.00% Total Revenues (595,699) (542,612) 440,160 (550) 440,710 0.12% 131 Co�e� �� Pi���r��� 2014 Current Budget Approved Final Operations Centre-Municipal Garage Run �ate: �5-May-2o�4 �32 �'� ��F �c e�� 2014 /�lpproved Final Background Information Operations Centre-Municipal Garage Expenses Expenditures 2315.1100.0000 Salaries & Wages Base Salaries & Wages Total 2315.1100.0000 Salaries & Wages , 2315.1200.0000 Overtime To service emergency repairs and be available for winter call in Total 2315.1200.0000 Overtime 2315.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2315.1400.0000 Employer Contributions 2315.1900.0000 Uniforms As per the Collective Agreement -(Includes Tool Allowance) Total 2315.1900.0000 Uniforms 2315.2110.0000 Travei ' Parking & Mileage Total 2315.2110.0000 Travel 2315.2122.0000 Freight,Express & Cartage To pay for shipment of Auto repair parts Total 2315.2122.0000 Freight,Express & Cartage 2315.2131.0000 Cellular Phones Annual Blackberry Charges - Foreperson, Municipal Garage Total 2315.2131.0000 Cellular PhoneS 2315.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2315.2140.0000 Telephones 2315.2220.0000 Subscriptions & Publicati Maintenance & Repair Manuals & CD ROM's Total 2315.2220.0000 Subscriptions & Publicati 2315.2340.0000 Seminars & Education Courses and training programs for mechanics (Health & Safety) First Responder Training - 2 staff CPR/First Aid - 7 staff Supervisors Training - Foreperson, Municipal Garage Total 2315.2340.0000 Seminars & Education 2315.2370.0000 Insurance Premium �33 Run Date: 15-May-2014 2014 Budget - 648,013 648,013 - 20,000 20,000 - 184,703 184,703 - 15,000 15,000 - 300 300 - 800 800 - 800 800 - 16,192 16,192 - 200 200 - 500 - 200 - 300 - 500 1, 500 �fy �� �� er�� 2014 , Approved Final Background Information Operations Centre-Municipal Garage Annual cost of insurance policy that provides protection for municipal activities and - property. (Policy coverage includes: liability, automobile and property). Total 2315.2370.0000 Insurance Premium 2315.2392.0000 Consulting & Professional Soil Contamination Monitoring - Total 2315.2392.0000 Consulting & Professional 2315.2394.0000 Recpt, Prom & Sp Events Meal Allowance Recep.tions/Business Meetings Total 2315.2394.0000 Recpt, Prom & Sp Events 2315.2395.0000 Memberships Licence Renewals (6 x $120) CVOR Renewal Total 2315.2395.0000 Memberships 2315.2399.0000 Outside Agency Services Base hospital support defibriliation program Total 2315.2399.0000 Outside Agency Services 2315.2435.0000 Building Repairs & Mainte Janitorial staff City (Term employees) Door maintenance, contract Furnace maintenance Electrical maintenance Fuel pump maintenance � Misc: building repairs Plumbing repairs Health & Safety maintenance and test Disposal of waste water Disposal of waste oil Removal of garbage/recycling/hazardous waste Rental of water coolers Disposal of Waste Anti-freeze Defibrillator monitoring program Roof Repairs Total 2315.2435.0000 Building Repairs & Mainte 2315.2457.0000 Vehicle-Repair & Maintena Repair & maintenance of service vehicles Total 2315.2457.0000 Vehicle-Repair & Maintena 2315.2478.0000 Misc.Equipment Repairs & To cover repairs and maintain hoists, jacks, scopes, etc. 134 Run Date: 15-May-2014 201.4 Budget 7,010 7,010 11,000 11,000 200 200 400 720 100 820 1, 000 1,000 35, 823 4,800 5,500 6,900 1,500 3,777 4,800 4,700 5,600 6,500 7,900 2,900 2,600 200 6,000 99,500 8,500 8,500 10,000 �� o� s� ��� 2014 Approved Final Background Information Operations Centre-Municipal Garage Tota12315.2478.0000 Misc.Equipment Repairs & 2315.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - RTA - Fleet Maintenance Total 2315.2479.0000 �fwr/Hdwr Maint Contracts 2315.2678.0000 Misc Equipment Rentals For rental of tools or equipment for specific jobs Total 2315.2678.0000 Misc Equipment Rentals 2315.5300.0000 Stationery & Office Suppl 2315.5302.0000 Forms To supply vehicles w/check books - MTO requirement - Total 2315.5302.0000 Forms 2315.5520.0000 Utilities - Gas Budget based on projected 2013 actuals and usage " Total 2315.5520.0000 Utilities - Gas 2315.5530.0000 Utilities - Hydro Budget based on projected 2013 actuals and rate increase in 2014 Total 2315.5530.0000 Utilities - Hydro 2315.5540.0000 Utilities - Oil 2315.5900.0000 Gas, Oil, Tires Etc. Fuel: llnleaded 6,200 litres @ $1.11/litre Fuel: Diesel 2,300 litres @ $1.20/litre Oil changes and tires Total 2315.59.00.0000 Gas, Oil, Tires Etc. 2315.5902.0000 Supplies & Tools To cover supplies purchased throughout the year Tool upgrades/replacement � Total 2315.5902.0000 Supplies & Tools 2315.5903.0000 Shop Supplies Various shop supplies, miscellaneous hardware, and fasteners Total 2315.5903.0000 Shop Supplies 231�5.5978.0000 Misc. Equipment Software Renewal (diagnostics) Total 2315.5978.0000 Misc. Equipment iotal Expenses Revenue Revenues 2315.9916.0000 Vending Machines Works Centre -- vending machines �35 Run Date: 15-May-2014 2014 Budget 10,000 - 2,500 2,500 - 1,000 1,000 0 - 5,000 5,000 - 18,000 18,000 - 87,423 87,423 0 - 6,882 - 2,760 - 850 10,492 - 4,000 - 10;000 14,000 - 35,000 35,000 - 2,000 2,000 1,201,153 - (600) ���� f v����i� 2014 Approved Final Background Information Oper-ations Centre-Municipal Garage Run Date: 15-May-2014 2014 Budget Total 2315.9916.0000 Vending Machines (600) 2315.9954.0000 Nefted Revenue Seruices Charges Storage Charges . � Total 2315.9954.0000 Netted Revenue 2315.9990.0000 Other Revenue Recovery of costs from Durham Region Transit Waste Oil - Used Tires Total 2315.9990.0000 Other Revenue Total Revenues Net Expenses 136 - (193,000) - (175,350) (368,350) - (71,210) - (550) (71,760) (440,710) 760,443 ��ty o� �a�ke�i�ag 2014 Current Budget Approved Finai ROadS Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. $utlgeti % CHGE. Actuals Budget 2014 2013 ' Expenditures Salaries & Wages 2,287,098 2,349,353 2,328,048 85,012 2,413,060 ' 3.65% Overtime 169,642 280,116 173,470 10,530 184,000 6.07% EmpioyerContributions 566,112 590,874 603,329 2,936 606,265 0.49% Uniforms 23,554 " 22,378 24,700 0 24,700 0.00% Travel 306 489 650 (250) 400 (38.46%) Cellular Phones 4,566 4,706 3,200 3,000 6,200 93.75% Telephones 3,786 2,986 2,469 664 3,133 26.89% Subscription & Publioations 105 0 � 500 0 500 0.00°/o Seminars & Education 10,892 18,108 11,450 0 11,450 0.00% Insurance Premium 135,446 197,002 197,182 (35,544) 161,638 (18.03°/o) Ins. Deductible 36,285 28,009 25,000 0 25,000 0.00% Consulting & Professional 31,998 8,161 28,844 41,000 69,844 142.14% Recpt, Prom & Sp Events 2,588 4,373 2,300 500 2,800 21.74% Memberships 2,582 2,714 2,800 400 3,200 14.29% Photo, Mapping, Printing 0 0 0 0 0 0.00% Outside Agency Serv 17,489 23,581 25,500 0 25,500 0.00% Rpr & Mnt - Winter Controi - 586,193 916,983 625,000 0 625,000 0.00% Rpr &'Mnt - Contract Services 384,908 483,637 579,000 115,000 694,000 19.86% Rpr Main. Maint Mater 532,254 448,118 535,000 0 535,000 0.00% Highway Aids - Repair Maint. 140,437 159,444 140,000 5,000 145,000 3.57% Build Repairs & Mtce 135,966 136,123 135,450 0 135,450 0.00% Veh - Repairs & Maintenance 239,130, 284,103 224,000 26,000 250,000 11.61°/o Misc Equip Repairs 193,105 189,259 180,000 0 180,000 0.00% Rental Misc Equip 55,420 27,105 25,000 0 25,000 0.00% Small Tools 11,131 8,820 6,000 0 6,000 0.00% Gas, Oil Tires 336,745 354,803 320,010 27,970 347,980 8.74% Supplies & Tools 0 0 0 0 0 0.00% Misc. Equipment 10,424 7,410 8,600 400 9,000 4.65% Other Minor Fixed Assets 0 0 0 0 0 0.00% Other Infrastructure 0 0 0 0 0 0.00°/o Total Expenditures 5,918,162 6,548,655 6,207,502 282,618 6,490,120 4.55% Revenues Sale of Services - Public Works (32,725) (89,131) (25,000) (41,624) (66,624) 166.50% Trans. from Continuing Studies Re 0 0 (19,844) o (19,844) 0.00% Other Misc Revenue (35,475) (47,139) (45,000) 10,000 (35,000) (22.22%) Total Revenues (68,200) (136,270) 89,844 (31,624) 121,468 35.20% Net 5,849,962 6,412,385 6,117,658 250,994 6,368,652 4.10%! �37 ROaCIS ��t� �f �c ��� , 2014 Approved Final Background Information Run Date: 15-May-2014 2014 - Budget Expenses . Expenditures 2320.1100.0000 Salaries & Wages Base Salaries & Wages Conversion of (3) Term employees to Regular Part-Time employees as per the Collective Agreement . Tota12320.1100.0000 Salaries & Wages 2320.1200.0000 Overtime Primarily relates to winter ploughing, salting and sanding, special events, emergency call ins, contract supervision/inspection: Winter Control and Road Patrols Special Events Emergency Call-in Total 2320.1200.0000 Overtime 2320.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, Ei, EHT, ) and employer provided benefits such as dental and optical Total 2320.1400.0000 Employer Contributions 2320.1900.0000 Uniforms As per the Collective Agreement (plus term safety shirts, rain gear, safety vests, gloves, ear protection, safety glasses, hard hat liners, small safety kits, personal protective equipment) Total 2320.1900.0000 Uniforms 2320.2110.0000 Travel Parking & Mileage Total 2320.2110.0000 Travei 2320.2131.0000 Celiular Phones Annual Smartphone Charges - Supervisor, Road Operations, Lead Hand, Road Maintenance, Forepersons (2) Ceil Phones Pager Charges (Winter Control) Total 2320.2131.0000 Cellular Phones 2320.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2320e2140.0000 Telephones � 2320.2220.0000 Subscriptions & Publicati Allowance for standards, regulations and legislation, reference materials Total 2320.2220.0000 Subscriptions 8� Publicati 138 - 2,359,285 - 53,775 2,413,060 - 0 - 152,000 - 21, 000 - 11,000 184, 000 - 606,265 606,265 - 24,700 24,700 - 400 400 - 3,200 - 1,400 - 1,600 6,200 - 3,133 133 - 500 500 i�y f v� e��� , 2014 Approved Final Background Information Roads 2320.2340.0000 Seminars & Education First Responder Training - 3 staff CPR & First Aid Training - 30 staff T. J. Mahoney Road School - 2 staff AORS Accredited School Supervisor Training Gradall and Grader Training Book 7 Supervisor Training - 3 staff Business related workshops & seminars Total 2320.2340.0000 Seminars & Education 2320.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Tota12320.2370.0000 Insurance Premium 2320.2371.0000 Insurance Deductible Insurance Deductible Total 2320.2371.0000 Insurance Deductible 2320.2392.0000 Consulting & Professional 2014 Structure Inspection & Appraisal Report • Roads Needs Study (5 year update) - 57%o funded from Cont. Studies Reserve (PO 200818) Total 2320.2392.0000 Consulting & Professional ` 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen Meal Allowances as per Collective Agreement Receptions /Business Meetings Total 232Q.2394.0000 Recpt,Prom.&Sp.Ev.,Gen � 2320.2395.0000 Memberships Ontario Assoc. of Certified Engineering Technicians and Technologists Inspector, Municipal. lnfrastructure Ontario Good Roads Association (City Membership) Ontario Association of Roads Supervisors (2 Forepersons, 2 Lead Hand, etc) Total 2320.2395.0000 Memberships 2320.2396.0000 Photo,Mapping,Printing 2320.2399.0000 Outside Agency Services Pelmorex - Weather Network Internet-Based GPS/AVL Subscription � Total 2320.2399.0000 Outside Agency Services 2320.2408.0001 Rpr & Mnt-Winter Control Winter Sand 139 Run Date: 15-May-2014 2014 Budget - 300 - 1,000 - 2,000 - 2,000 - 2,000 - 2,500 - 1,000 - 650 11,450 - 161,638 161,638 - 25,000 25,000 - 35,000 - 34, 844 69, 844 - 2,300 - 500 2,800 - 200 - 2,200 - 800 3,200 0 - 500 - 25,000 25,500 - 50,000 ���� �� ic����� 2014 Approved Final Background Information ROaCIS Winter Salt - Snow Removal (Cul-de-sacs and bridges) Tota12320.2408.0001 Rpr & Mnt-Winter Control 2320.2408.0002 Rpr & Mnt-Contract Serv Liquid Magnesium Contract and Flake Calcium purchase (dust control) Curb Cutting Contract (primarily offset by revenue) Catchbasin Cleaning Contract Oil and Grit Separator Cleaning Contract Storm Sewer Repairs Sewer Flushing and Inspection Program Tree Mainfenance within road allowances, block pruning Spill Responses & Clean-up Asphalt and Concrete Repair Program. Ditching Contract Line Painting & Street Print Contract Bridge Washing Program Crack Sealing Program Total 2320.2408.0002 Rpr & Mnt-Contract Serv 2320.2408.0003 Rpr & Mnt-Maint Materials Granular A/Limestone and other Aggregates Asphait and Concrete Topsoil and Sod (ditches and boulevards) Hydroseeding Culverts (Partially offset by Revenue) Easement Charges for storm sewer crossings Catchbasin and Manhole Repair Materials Neighbourhood Issues (inci. illegal dumping & miscellaneaus items) Total 2320.2408.0003 Rpr & Mnt-Maint Materials 2320.2409.0000 Highway P,ids-Repair & Mai CN/CP Railroad Signal Charges - increase $10,000 Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS Misc. signs (incl. hardware & posts) and guiderail repairs Purchase of Traffic Marking Paint Total 2320.2409.0000 Highway Aids-Repair & Mai 2320.2435.0000 Building Repairs & Mainte Share of Overhe.ad for Municipal Garage (incl. cross charge ) Total 232Q.2435.0000 �uilding Repairs & Mainte 2320.2457.0000 Vehicle-Repair & Maintena Repair and maintenance of (20) Roads Section Licensed vehicles Total 2320.2457.0000 Vehicle-Repair & Maintena 140 , Run Date: 15-May-201'4 2014 Budget - 540, 000 - 35,000 625,000 - 115,000 - 12,000 - 50,000 - 7,000 - 75,000 - 45,000 - 100,000 - 40,000 - 50,000 - 50,000 - 65,000 - 35,000 - 50,000 694, 000 - 350,000 - 90,000 - 25,000 - 40,000 - 5,000 - 15,000 - 10,000 535,Q00 - 50,000 - 60,000 - 30,000 - 5,000 145, 000 - 135,450 135,450 - 250,000 250,000 0 0�� �f �� ��� 2014 Approved Final Background Information i�. r 2320.2478.0000 Misc.Equipment Repairs & Repair and maintenance of equipment Total 2320.2478.0000 Misc.Equiponent Repairs & 2320.2678.0000 Misc Equipment Rentals Large & Small Equipment Rentals (Road/sidewalk repairs) Total 2320.267�.0000 Misc Equipment Rentals 2320.5640.0000 Small Tools Rakes, shovels, hammers, drill bits etc. for road maintenance activities provision for small tools, safety items, etc. , Total 2320.5640.0000 Small Tools 2320.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 21,000 litres @ $1.11/litre Fuel: Diesel 250,000 litres @ $1.20/litre Oil changes and tires Total 2320.5900.0000 Gas, Ail, Tires Etc. 2320.5902.0000 Supplies & Tools 2320.5978.0000 Misc. Equipment Replacement small gas powered equipment Tota12320.5978.0000 Misc. Equipment Total Expenses Revenue Run Date: 15-May-2014 2014 Budget - 180,000 180,000 - 25,000 25, 000 Includes - 6,000 Revenues 1430.0000.0000 SALE OF SERVICES-ROADS Miscellaneous charges - Road Occupancy Permits 407 Maintenance Agreement Total 1430.0000.0000 SALE OF SERVICES-ROADS 1430.2320.0000, Sales of Services 1911.2320.0000 Trsf frm Res - Roads Roads Needs Study - 57% funded from Cont. Studies Reserve Total 1911.2320.0000 Trsf frm Res - Roads 2320.9990.0000 Other Revenue Revenue from Curb Cuts and Driveway Culverts & Spill Responses & Clean-up Total 2320.9990.0000 Other Revenue Total Revenues Net Expenses 14� .1�1 - 23,310 - 300,000 - � 24,670 347,980 0 - 9,000 9, 000 6,490,120 - (60,000) - (6,624) (66,624) 0 - (19, 844) (19,844) - (35,000) (35,000) � (121,468) 6,368,652 C°s�y �� Pock�r�r�g 2014 Current Budget Approved Final Sidewalks , Run Date: 15-May-2014 2012 2013 2013 . Actuals YTD Approved INC./DEC. Butlget % CHGE. ' Actuals Budget ; 2014 2013 ' Expenditures Insurance Premium • 79,161 163,198 163,246 (29,661) 133,585 (18.17%) Ins. Deductible 2,911 2,441 0 0 0 0.00% Rpr Main. Maint Mater 53,598 6,439 40,000 0 40,000 0.00% Other Minor Fixed Assets 152,102 142,157 225,000 (125,000) 100,000 (55.56%) Total Expenditures 287,772 314,235 428,246 (154,661) 273,585 (36.11°/o) Revenues Transferfrom Reserve Fund (151,091) (142,157) (200,000) 125,000 (75,000) (62.50%) Total Revenues (151,091) (142,157) 200;000 125,000 75,000 (62.50°/o) Net 136,681 172,078 228,246 (29,661) 19$,585 (13.00%) 142 ��y �� �� ���� 2014 Approved Final Background Information Sidewalks Run Date: 15-May-2014 2014 Budget Expenses Expenditures 2323.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and - 133,585 property. (Policy coverage inciudes: liability, automobile and property) Total 2323.2370.0000 Insurance Premium 133,585 2323.2408.0000 Sidewalk Repairs & Mainte Sidewalk repair materials (forms, expansion joint, concrete) - 40,000 Total 2323.2408.0000 Sidewalk Repairs & IVlainte 40,000 2323.2408.0003 Rpr & Main. Materials Sidewalk repair materials (forms, expansion joint, concrete) - 0 Total 2323.2408.0003 Rpr & Main. Materials 0 2323.5981.0000 Other Fixed Assets Sidewalk Installation - miscellaneous locations - 25,000 Sidewalk Rehabilitation program (funded 100% from FGT) - 75,000 Tota12323.5981.0000 Other Fixed Assets 100,000 Total Expenses Revenue Revenues 1920.2323.0000 Trsf frm RF - Sidewalks Federal Gas Tax Funding for sidewalk rehabilitation program. Total 1920.2323.0000 Trsf frm RF - Sidewalks Total Revenues Net Expenses � �43 273,585 (75,000) (75,000) (75,000) 198,585 Ce�y �� P�ck��°Q�g , 2014 Current Budget Approved Final Street Lights Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INCJDEC. Budgef !% CHGE: Actuals Budget 2014 i ! 2013 ' Expenditures Insurance Premium 3,632 7,488 7,513 (221) 7,292 (2.94%) Misc Equip Repairs 359,376 260,461 465,000 35,000 500,000 7.53% Utilities - Hydro 596,218 698,646 600,000 84,000 684,000 14.00% Other Minor Fixed Assets 17,854 3,883 33,187 44,813 78,000 135.03% Total Expenditures 977,080 970,478 1,105,700 163,592 1,269,292 14.80% Revenues Transfer from Reserve Fund 0 0 0 0 0 0.00% Other Revenue 0 0 0 0 0 0.00% Total Revenues 0 0 0 0 0 0.00% Net 977,080 970,478 1,105,700 163,592 1,269,292 14.80°10' 144 6�� o� ic����� 2014 Approved Final Background information �treet Lights Expenses Expenditures 2325.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Tota( 2325.2370.0000 Insurance Premiurri rr 2325.2478.0000 Misc.Equipment Repairs & MonthJy repairs on existing streetlights by contractor, including labour, vehicle, material costs for replacements and U/G cable repairs and street light locate requests. Pole replacement program (20 poles) - Street Light Pole Numbering Program Street Light Cleaning Program Total 2325.2478.0000 Misc.Equipment Repairs & 2325.5530.0000 Utilities - Hydro Budget based on projected 2013 actuals and rate increase in 2014 Total 2325.5530.0000 Utilities - Hydro 2325.5981.0000 Other Fixed Assets Streetlight installations - miscellaneous locations ( Browning Avenue @ Douglas Avenue $10,000, Squires Beach Road $10,000, Westshore Boulevard @ Bayly Street $15,000 Lake Ridge Road @ Eighth Concession Road $12,000, Victoria Street (Claremont) 15,000, Pickering Parkway @ Denmar Road $6,000, and misc. locations $10,000 ) � Total 2325.5981.0000 Other Fixed Assets Total Expenses Revenue Revenues 1920.2325.0000 Trsf frm Res-Streetlights Total Revenues Net Expenses 145 Run Date: 15-May-2014 2014 Budget - 7,292 7,292 - 3C5,000 - 100,000 - 10,000 - 25,000 500,000 - 684,000 684,000 - 78,000 78,000 1,269,292 0 0 1,269,292 �i�ty ofi �o�k����g 2014 Current Budget Approved Finai Parks Run Date: 15-May-2014 2012 2013 2013 ' Actuals YTD Approved WCJDEC. $udget % CHGE. ' Actuais Budget ' 2014 2013 ' Expenditures Salaries & Wages 1,717,613 1,511,874 1,656,691 41,887 1,698,578 2.53% Overtime 58,483 85,046 49,780 5,220 55,000 10.49% Employer Contributions 345,853 318,807 345,387 5,517 350,904 �.so% Uniforms 18,868 21,808 19,700 1,300 21,000 6.60% Travel 405 168 500 (200) 300 (40.00%) � Cellular Phones 1,600 4,280 2,250 1,000 3,250 44.44% Telephones 4,338 4,245 3,428 372 3,800 10.85% Seminars & Education 6,886 6,478 7,010 350 7,360 4.99% Insurance Premium . " 54,078 34,837 34,829 (10,530) 24,299 (30.23%) Ins. Deductible 7,651 4,616 12,000 0 12,000 0.00% Consulting & Professional 0 0 0 0 0 0.00% Recpt, Prom & Sp Events 378 1,298 1,100 0 1,100 0.00% Memberships 1,588 902 1,775 0 1,775 0.00% Photo, Mapping, Printing 0 61 200 0 200 0.00% Outside Agency Serv 0 1,343 0 0 0 0.00% Parks Repairs & Maintenance 61,182 43,007 90,000 (30,000) 60,000 (33.33%) Build Repairs & Mtce 82,332 65,154 62,900 0 62,900 0.00°/a Veh - Repairs & Maintenance 77,986 69,685 68,750 0 68,750 0.00% Misc Equip Repairs 189,455 183,033 175,000 0 175,000 0.00% Grounds Upkeep 223,300 284,120 270,500 87,000 357,500 32.16% Building Rentals 41,019 45,201 50,000 0 50,000 0.00% Rental Misc Equip 60,578 53,219 70,000 (3,200) 66,800 (4.57%) Stationery & Office Supplies 0 0� 0 0 0 0.00% Program Supplies 52,367 66,243 50,000 55,000 105,000 110.00% Utilities - Water 30,110 23,626 37,200 (10,582) 26,618 (28.45%) Utilities - Gas 0 0 0 0 0 0.00% Utilities - Hydro 80,244 99,345 89,500 11,265 100,765 12.59% Gas, 0il Tires 162,691 154,308 156,500 2,610 159,110 1.67°/o F.eitilizer, Grass Etc. 47,335 53,508 61,000 0 61,000 0.00% Supplies & Toois 0 0 0 0 0 0.00% Misc. Equipment 13,881 23,559 25,000 0 25,000 0.00% Other Minor Fixed Assets 13,127 13,467 14,000 52,000 66,000 371.43% Taxes Tenant 340,146 331,862 320,060 7,500 327,560 2.34% Total Expenditures 3,693,494 3,505,100 3,675,060 216,509 3,891,569 5.89% Revenues ' OtherAgencyGrts (15,400) (10,800) 0 0 0 0.00% Trans. from Continuing Studies Re 0 0 0 0 0 0.00% Transfer from Reserve Fund 0 0 (30,000) 30,000 0 (100.00%) 146 Ci�ky o� Po����i�g 2014 Current Budget Approved Final Parks Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget' % CHGE. Actuals Budget 2014 ' 2013 ' Rentals (31,542) (29,482) (24,600) o (24,600) 0.00%. Other Misc Revenue (50,034) (76,800) (35,000) (29,000j . (64,000) 82.86% Total Ftevenues (96,976) (117,082) 89,600 1,000 88,600 (1.12°/o) Net 3,596,518 3,388,018 3,585,460 217,509 3,802,969 6.07%' �47 ��y �� �c e��� 2014 Approved Final Background Information Parks Run Date: 15-May-2014 ° 2014 Budget Expenses Expenditures 2718.1100.0000 Salaries & Wages Base Salaries & Wages - 1,648,272 Conversion of (3) Term employees to Regular Part-Time employees as per the - 50,306 Collective Agreement Total 2718.1100.0000 Salaries & Wages 2718.1200.0000 Overtime Special Events (Includes Canada Day) Emergency Call-in/Winter Control Park Lighting Inspection Total 2718.1200.0000 Overtime 2718.1400.0000 Employer Contributions This item inciudes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2718.1400.0000 Employer Contributions 2718.1900.0000 Uniforms As per the Collective Agreement--(plus Student Safety shirts, rain gear, safety vests, boots, ear protection, safety glasses, hard hat liners, small safety kits) Total 2718.1900.0000 Uniforms 2718.2110.0000 Travel Parking & Mileage Total 2718.2110.0000 Travel 2718.2131.0000 Cellular Phones Cellular Phone and Blackberry Charges Total 2718.2131.0000 Cellular Phones 2718.2140.0000 Telephones This expense consists of long distance, monthiy charges, fax lines; voicemail, and system upgrades Total 2718.2140.0000 Telephones 2718.2340.0000 Seminars & Education CPR & First Aid Training - 8 staff, First Responder Training - 6 staff IPM Symposium (6 staff @ $150.00 each) OPA Summer Operational Forum - Supervisor and Foreperson Parks Operations Chainsaw Certification (2 staff) Arboriculture Training - (1 staff) Masters Certificate in Municipal Management (UIOT} - Supervisor, Parks Operafiions l�' :3 1,698,578 - 45,000 - 8,000 - 2,000 55,000 - 350,904 350,904 - 21, 000 21,000 - 300 300 - 3,250 3,250 - 3,800 �c :�� - 560 - 600 - 900 - 200 - 500 - 1,000 - 2,000 ��y �f �c ���� 2014 Approved Final Background Information Parks International ISAO Conference (Toronto) Arboriculture Training - tree pruning (2 staff) Total 2718.2340.0000 Seminars & Education 2718.2370.0000 insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes liability, automobile and property) Total 2718.2370.0000 Insurance Premium 2718.2371.0000 Insurance Deductible Insurance Deductible iotal 2718.2371.0000 Insurance Deductible 2718.2392.0000 Consulting & Professional 2718.2394.0000 Recpt, Prom & Sp Events Meal Allowance Receptions/Business Meetings Total 2718.2394.0000 Fdecpt, Prom & Sp Events 2718.2395.0000 Memberships Ontario Parks Association--(City Membership) Sports Turf Association--(Lead Hand, TurF & Hort, Foreperson, Parks) Ontario TurFgrass --(Lead Hand, Turf & Hort, LH Parks & Prop) Total 2718.2395.0000 Memberships 2718.2396.0000 Photo,Mapping,Printing � Colour printing of maps Total 2718.2396.0000 Photo,Mapping,Printing 27182399.0000 Outside Agency Services 2718.2429.0000 Parks Repairs & Maintenan To cover maintenance, repairs and replacement of outdoor electrical and lighting (parks, sports fields, utility buildings, etc.) Total 2718.2429.0000 Parks Repairs & Maintenan 2718.2435.0000 Building Repairs & Mainte Misc. Building supplies and caretaking/cleaning supplies Contracted repairs and maintenance to accessory buildings / clubhouses . Share of Overhead for Municipal Garage ( Includes Cross Charge ) Total 2718.2435.0000 Building Repairs & Mainte 2718.2457.0000 Vehicle-Repair & Maintena Repair & Maint of - Parks Section Licensed Vehicles Total 2718.2457.0000 Vehicle-Repair & Maintena 2718.2478.0000 Misc.Equipment Repairs & Repairs to large and small equipment (off road) iotal 2718.2478.0000 Misc.Equipment Repairs & 149 Run Date: 15-May-2014 2014 Budget - 1,000 - 600 7,360 - 24,299 24,299 - 12,000 12,000 0 - 600 - 500 1,100 1,000 - 475 - 300 1,775 = 200 200 0 - 6Q000 .1 111 - 8,000 - 15,000 - 39,900 62,900 - 68,750 68,750 - 175,000 . 175, 000 9`�� �� �C���°9� 2014 Approved Final Background Information I� � 2718.2482.0000 Grounds Upkeep , Ball Diamonds (infieid material & mound clay) Fencing repairs (sports fields, property line) , Topsoil and Sod (including top dressing or compost sports fields, hydroseeding) Lumber to repair �picnic tables, park benches, bleachers) Flowers Shrubs (renovate existing beds) Misc. supplies Interlock Brick repairs Signs (replacements) Play Unit maintenance (equipment & safety surface) Aggregates (pathway repairs) Plumbing maintenance and repairs to irrigation systems Paint and parking lot line painting (contract) P Gates and soccer posts Walkway repairs - concrete & asphalt Tree removal, replacement & maintenance Playground Resurfacing (remove peastone/wood edging and replace with new curbing (concrete or rubber)/add drainage) Bleacher pads for various parks Regional Road Boulevard Maintenance Contract Total 2718.2482.0000 Grounds Upkeep 2718.2648.0000 Rec. Building Rentals To lease Unit 4— 935 Dillingham Road approximately 4,400 rentable sq. ft., for an additional one year term. Budgeted amount includes utilities. Total 271�.2648.0000 Rec. Building Rentals. 2718.2678.0000 Misc Equipment Rentals Portable Washrooms Vehicles for trim crews, blvd maint, horticulture, inspections Power tools and equipment (generators, augers) Equipment for winter control Total 2778.2678.0000 Misc Equipment Rentals 2718.5300.0000 Stationery & Office Suppl 2718.5320.0000 Program Supplies Pickering Blooms Supplies, materials and rentals for City events Memorial trees and benches (mostly offset by fees) Sustainable Neighbourhoods Program TD Green Streets Program (offset by revenue) �1� 0 Run Date: 15-May-2014 2014 Budget - 15,000 . - 20, 000 - 20,000 - 10,000 - 20,000 - 6,000 - 1,500 - 5,000 - 6, 000 - 20, 000 - 5,000 - 15,000 - 12,000 - 10,000 - 20,000 . - 100,000 - 50,000 - 10,000 - 12,000 357,500 - 50, 000 50,000 - 22,000 - 37,800 - 2,000 - 5,000 66, 800 0 - 15,000 - . 30,000 - 25,OQ0 - 10,000 - 25,000 ��t �� �c ��i� 2014 Approved Final Background Information Parks Total 2718.5320.0000 Program Supplies 2718.5510.0000 Utilities - Water Budget based on projected 2013 actuals and regional water rate increase in 2014 Total 2718.5510.0000 Utilities - Water 2718.5530.0000 Utilities - Hydro Budget based on projected 2013 actuals and rate increase in 2014 Total 2718.5530.0000 Utilities - Hydro 2718.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 51,000 litres @ $1.11/litre Fuel: diesel 82,500 litres @$1.20 litre Oil changes and tires Total 2718.5900.0000 Gas, Oil, Tires Etc. 2718.5901.0000 Ferfilizer,Grass Seed,Wee Organic/natural fertilizer - 3 fert. per year due to pesticide ban Seed - 2 applications per year Miscellaneous (alternatives to pesticides) weed control Total 2718.5901.0000 Fertilizer,Grass Seed,Wee 2718.5902.0000 Supplies & Tools 2718.5978.0000 Misc. Equipment Replacement small gas powered equipment iotal 2718.5978.0000 Misc. Equipment 2718.5981.0000 Other Fixed Assets Garbage receptacles, picnic tables, benches, bleachers Synthetic ice rink surface and boards Total 2718.5981.0000 Other Fixed Assets 2718.8960.0000 Taxes - Tenant Conservation Authority Frenchman's Bay Ratepayers Ontario Power Generation / Hydro One - Greenspace Licences Rosebank Reservoir West Duffin Creek Trail /Ontario Realty Corp Total 2718.8960.0000 Taxes � Tenant Total Expenses Revenue Revenues 1911.2718.0000 1920.2718.0000 2718.9930.0000 Trsf frm Res - Parks Trsf frm RF - Parks ' Rentals - User Fees 151 Run Date: 15-May-2014 2014 Budget 105,000 - 26,618 26,618 - 100, 765 100,765 - 56,610 - 99,000 - � 3,500 159,110 - 38,000. - 18,000 - 5,000 61,000 0 - . 25,000 25,000 - 21,000 - � 45,000 66, 000 - 5,690 - 4,690 - 297,500 - 17,100 - 2,580 327, 560 3,891,569 �� ��y �f ���e��� 2014 Approved Final Background Information Parks Run Date: 15-May-2014 2014 Budget Parks Permits - (22,000) Sports Camps/Tournaments - (1,500) Hydro Costs Tennis Courts - (1,100) Total 2718.9930.0000 Rentals -.User Fees (24,600) 2718.9990.0000 PARKS-Misc Revenue Region of Durham boulevard maintenance � Memorial trees and benches TD Green Streets Program - Developer Contribution TD Green Streets Program - Grant from TD Total 2718.9990.0000 PAf2K�-Misc Revenue Total Revenues Net Expenses 152 - (34,000) - (5,000) - (10,000) - (15,000) (64,000) (88,600) 3,802,969 [ . � , �_ � . : • I The Culture & Recreation Department is responsible for culture and recreation programs, memberships, services and special events related to health, fitness, racquet sports, ice sports, aquatics, arts, culture, heritage, diversity and special events for preschool children, children, youth, adult and those 55+ years. In addition, Culture & Recreation are responsible for the operation and maintenance of the Pickering Museum Village and all other City-owned facilities. pickering.ca January 1, 2014 153 , � � ; �c��,���' �� � �••�,.�4_—(�j-ti�o��nL _����_�_��'�� 0 The Cor�oratiQn of th� C�ty caf P'ickeri�g Gulture & �ecr�al:ian Depar�men� . Director; Culture & Recr�ation � ,(1-NGFTj �dministrative Assistani 1 C(erk TYpisfi ' ' l�rnpicryee Camplement 9 Nan-Union Ful!-"fime (NCJFT) - o Non�Union f'�r��Time ((�uPT) 49 Union 1°u11�Tim� (UFT} 5� Uni�n Part-Tim� (UPT) 0 Unian Fuil-Time Term (UFTT) ' 230 Unian Park-iime Term (UPTT) cs, . Gultural S�ruices %ecr�ation Services Facilifiy Programs Facilifiies Operations °'� (Chark No. 5 (a)) , . {Ghart No. 5(b)) (Chatt Na. 5 (c}) (Chalt No. 5 (d)j Director's tJfiice Employee Gamplerneni: 2 Non-Union FT 0 Nan-Union PT `f Union I=T � 0� Uni�n PT � Cultural Services Cmploy�e Cnrrtpl�ment �l Non-Union Fi" - 0 Non-Union PT 4 Union FT 4 Union ('T 0 Unian (=TTerm 39 Union I�T Term No�e: 66 Speciali�y GQUr�� Iclsiructoa�� � AufihQrized k�y: Chiefi Adminisfirafiiv� Offic�r Recreation �ervic�s Employee Compiement 1 Nan-Union FT 0 Non-lJnian PT 5 Union l=T 7 Union PT Q Unian �T 7erm 112 Union PT Term January 1, 201� racility Programs �mpiayee Gomplement 2 Non-Union FT 0 Non-Union PT 12 Union FT 26 Union nT � Union FT Term 68 Unian PT�Term �'acilities Qperation� Employee Complemenfi 3 Non-llnian FT 0 Nan-Union PT 27 Union FT 18 Unian PT 0 Union FT Term 11 Union PT Term Charfi �o. 5 � � � � �,�,� c�'�,�"r��—�,�'!�','�"w�f�-� _ �e .:� 1� m�.� ��• ,' ' Evenf Staff {20-UPTI') � Th� CQrporafi�on of the City o� Pic&�ering Culture & Recreation Depar�ment 'Culfiural Services Section Director; Culfiure & R�cre�tion Coordinator, Culiural Services � � ��-ur-r� Coardinator, Communl Partnerships . ��-u I Communicafions Coordinafo,r, :Cuitural I Services Authoriz�d by: - � Chi�f Administrativ� Officer Sup�rvisor, Gultural S�r�ices Coordinator, Mu�eum Operatians {�-uF January 1, 201� �m:play�e Ge�mp.iemeni: 1 Non-Unian Full-Time (NL1FT) 0 Nan-Union Part-Time {NUPT) 4 Union Fu11-Time (UFT) � 4 Union �Par#-Time (UPT) 0 Union Fuli-Time Term (UFTT) . 39 Union l�arfi-Time Term (UPTT) Cosfiutnei. � • (1-UPT) .�,01'15L'CVc'1tQi' . (� uP� Evenf & Voluri�eer � Programmer Museum i'rogram /assistant . (1-UP� Education Instructors � c�a-uPrra SEasonal Tours Stafif � te-uP-rr� Chart No, 5 (a) � rn , � �,� � �-;��� ��-= ��� �� ,�t-([—�_d-� ����. ���'� The Corpora�ion of �he Gi�y o� Fickering Cuffiure & Recreation Departmenf Recreafiion Services Sectian �irector; Culiur� & ReGreation. Supervisor, Recreation Service� � , , (1-NUFT} Caordinator; I��creafiion Progr�rrrnrer, Coordin�tor, Communifiy Recreation Petticoat Creek , Recr��tion Programs . � ��.u�r> /9_I IFT1 Pro.grams (1-UFT). � i Goordinafior, N[ark�iin� Recreaiion Services (�o#e: 66 Speciaiiiy Course lnstructors no�includec[ /�ufihorized by: � I � ' Cl�i��F Administrativ� Officer ' ' III �m�loyee� Complement 1 Non-Union Fulf-Tim� (NUF� 0 Non-Union Part�TimE (NUPT) � Union Ful(-Time (Ui=T) 7 llnion Part-Tim� (UPTj Q Union Fu11-Time T�rm {UETT) 112 C3nion i'ar�-Time Term (UPTT) Accessibififiy Coordinator . ��-uFT�. I'O�I'ai11 a (4-UFTT) YOUfFI ���'� (35-UPTTj . Camp Staffi css-uP� Facilifiy S�curity Guard t7-uP-r-� S,uP,-r� January 1, 201� Char� Na. 5 (b) � C3l J n i"h� �orporation af th��Ciiy of Pwck�rin� : � C��� a¢� Cufture & Recreai'ion Deparkmenf � . - _ ;��; -_. �- Facility Programs Secfiion � . Employee Complem�nt � . 2 Nan-Union Full-Time {NUFT} �i�ectoc, Cutture & Recreation � NOn-Ut110�1 Ac�t`i-TIIT18 {NUI�T� , � � 12 Unian Fui{-Tim� (U�T) , 26 Union Parl-Time {UPT) 0 Union Full-Time Term (UFTT) � Sapervisor, Fa�n�tya�og�ams 68 Union Parti-Time Term �UPTT) � Coardlnator, Aquatic P[ograms: �quatic f�rogrammer Coordinator, ��_�F-rj (1-UFT� Coardinator, nrogram Registrai;on (4-UPTj Coordinator; Recreation ComplE :�sst. Coordinator, Program Regtsiration (1-UP'I� Cleik=Typist (Cqmx Asst Coordinafor, Facll0.y OperaUons, Facifity Bookings (1-UF� Glerk; Recreation Co Clark, Progiam Reg(stfatfon (2-UP'Rj Clerk, Rec. Gomplex Moi Note: 66 �peciallty C�urse , lnstructors no� included Aufihorized by: � Ghief Adminisfirative Officer Aquatic Program Assistant {4-UP'f) Aquatfc Staff{5G-UPTTj � Ghild Care Worker (1-UPT+ 1-UPTI'), Shlftieader, Chiid Care WodteP ('1-UPT+ 1-U aFfon (1-UFT) m January 1; 2Q14 Health & Fifness Speciaiist (1-Nl1F'i� Coordinator; Fitness Se�vices (3-UFTp Coordlnator,.Pitness Rooms (1-UP'1� Fitness Instructors (8-UPT, 8 UP'f"n , � Ch�rfi No. 5 (c) � 00 _ �-`�-'�-,•,� i�i��. --._. ��- - ,,�-- 6-a-u��,,;— ,� ���i►�—��� �aordinafor, Faci[i#ies Opecafiions , (?-u�T} - � �ead Mand, Facility �Maintenance ih� Co�pora�i�►n o� �h� +City of N�ickering Guifiure & Recr�ation Deparkment Facilifiie� C7pera�ions Section Swimming Pool_Maint�nance �ersan Facili�y Mainfienance Person Director, , . Cuiture & Recreation Nianager, Facilities Operations Supervisor, Facilifiies Operations {2-n�uF�j Cmpioyee Complsment 3 Non-Union Fuli-Tim� (NU�T) 0 Non-Union Part-Time (NUPT) 27 Union Full-Time (UFT) :18 Union Part-Time (UPT) 0 Union fuii-Time Term (UFTT) " 11 Union t?art-Tim� Term (UPTT) �'orep�rson; ;Mechanical ' Foreperson, Eor�person, !ce Systems & Facilities Facility Mainfenance Arena Operations (1-UF1� {1-unfunded) t2-u�� Maintenance I'erson, � 1Vluseum Site - (1-UPl Authorized by: Chiefi Administrativ� Offic�r . � � � . , � �anuary 1, 20�4 . (1`1-UPTI) :(13-UPl`} I�airit�rrarrce Wo�l �r� Arena (13-UF� � �Chark No. 5 (d} . ' Ciiy �f �i�k�r��g 2014 Current Budget Approved Final Culture & Recreation Run Date: 15-May-2014 2012 2013 2013 Actuais YTD Approved INC./DEC. Budget "% CHGE. ' Actuals Budget 2014 2013 Expenditures Salaries & Wages 5,792,993 5,909,325 5,813,339 301,904 6,115,243 5.19% Salaries & Wages- Prg. 944,669 938,641 1,001,278 (217,601) 783,677 (21•73%) Overtime 190,002 172,455 181,990 13,180 195,170 7.24% 0001 Program Overtime 9,933 5,123 0 0 0 0.00% EmployerContributions 1,278,473 1,396,680 1,456,290 21,892 1,478,182 1.50% Conferences 2,302 1,910 2,000 0 2,000 0.00% Uniforms 33,805 33,517 35,934 11,776 47,710 32.77% Travel 15,466 18,883 16,800 5,400 22,200 32.14% Freight, Express & Cartage 800 2,226 2,000 0 2,000 0.00% Cellular Phones 30,621 36,798 30,485 3,460 33,945 11.35% Telephones 94,482 98,161 94,222 25,657 119,879 27.23% Advertising 139,360 154,767 149,900 9,300 159,200 6.20% Trade Shows, Exhib & Displays 501 323 500 0 500 0.00% Subscription & Pubiications � 921 1,_141 1,000 0 1,000 o.0o°Io Seminars & Education 22,890 19,842 26,000 10,612 36,612 40.82°/o Purch Prnting/Broch/News Ltr 83,765 88,930 98,000 (43,000) 55,000 (43.88%) Insurance Premium 139,758 105,490 105,394 (30,494) 74,900 (28.93%) Ins. Deductible 396 63 9,000 0 9,000 0.00% Consulting & Professional 5,898 0 0 150,000 150,000 0.00% Recpt, Prom & Sp Events 16,747 25,616 21,050 19,650 40,700 93.35°/a Memberships 5,204 7,105 9,515 1,018 10,533 10.70% Photo, Mapping, Printing 335 390 500 0 500 0.00% Outside Agency Serv 109,059 203,503 151,257 28,837 180,094 19.06% Build Repairs & Mtce 1,005,802 1,069,301 873,220 51,968 925,188 5.95% Veh - Repairs & Maintenance 14,297 14,616 6,500 2,300 8,800 35.38% Misc Equip Repairs 234,142 291,026 356,327 (42,182) 314,145 (11.84%) Software/Hardware Maintenance C 0 42,532 39,535 115 39,650 0.29% Antiques Repairs Mtce. 4,558 5,318 5,800 0 5,800 0.00% Other Fix. Assets Rep & Mtce. 65,586 24,753 72,800 (10,500) 62,300 (14.42%) Grounds Upkeep 1,505 666 5,500 (3,000) 2,500 (54.55%) Community Use of Schools 885 3,321 4,000 0 4,000 0.00% Building Rentals 24,836 25,304 25,510 0 25,510 0.00% Prgm-BuildRentals 191,000 191,000 191,000 0 191,000 0.00% Rental Misc Equip 3,909 3,186 3,500 0 3,500 0.00% Land Rentals 3,250 3,250 6,100 0 6,100 0.00% Stationery & Office Supplies 18,670 14,760 21,700 (6,650) 15,050 (30.65%) Forms 1,140 1,322 1,500 300 1,800 20.00% Program Supplies 7,087 � 8,804 5,000 1,500 6,500 30.00% 159 �ity �# P��k����� 2014 Current Budget Approved Finai Culture & Recreation Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget! % CHGE Actuals Budget ' 2014 `. 2013 Event Supplies 173,329 182,857 196,650 (1,970) 194,680 (1.00%) Prgms Supplies 144,770 79,615 208,821 (92,144) 116,677 (44.13%) AthleticEquip. Playroom 1,863 21,052 1,800 0 1,800 0.00% Drop-In Centre Supplies 4,989 4,397 4,400 0 4,400 0.00% Supplies - Special Events 15,574 15,431 17,335 2,990 20,325 17.25% Antique Purchases 599 761 600 0 600 0.00% Committee Expenses 10,113 12,840 13,000 0 13,000 0.00% Gift Shop Plaques 4,452 4,766 4,500 0 4,500 0.00% Utilities - Water 127,863 127,494 142,510 (2,235) 140,275 (1.57%) Utilities - Gas 227,206 247,169 258,.840 (3,800) 255,040 (1.47%) Utilities-Hydro 978,591 1,048,870 1,050,260 54,677 1,104,937 5.21% Utilities - Oii 5,960 6,432 5,683 0 5,683 0.00% Utilities - Cable T.V. 802 900 850 0 850 0.00% Gas, Oil Tires 11,168 12,006 12,375 (1,076) 11,299 (8.69%) Supplies & Tools 47,911 32,730 50,050 (800) 49,250 (1.60%) Minor Furniture & Fixtures 25,590 6,509 7,000 11,100 18,100 158.57% Misa Equipment 9,958 9,044 15,500 5,460 20,960 35.23% Other Minor Fixed Assets 0 0 0 0 0 0.00% TaxesTenant 0 0 1,575 0 1,575 0.00% Program Expenditures 0 0 0 0 0 0.00% Total Expenditures 12,285,785 12,732,921 12,816,195 277,644 13,093,839 2.17°/o Revenues Donations 0 0 0 0 0 0.00% Federal Grant (38,209) (64,252) (38,000) 0 (38,000) 0.00% Ont. Specific Grants (137,699) (98,068) (123,600) 21,000 (102,600) (16.99%) OtherAgencyGrts (11,900) (5,874) 0 (8,500) (8,500) 0.00% Transfer from Reserve Fund (82,569) (84,049) (82,951) 7,951 (75,000) (9.59%) Program Registrations (1,382,256) (1,393,596) (1,706,408) 251,726 (1,454,682) (14.75%) Gift Shop (5,903) (7,673) (6,600) (850) (7,450) 12.88% Snack Bar (11,549) (13,150) (11,400) (3,065) (14,465) 26•89% Vending Machines (19,886) (10,762) (22,000) 9,000 (13,000) (40.91%) Rentals (2,478) (3,039) (2,500) (1,300) (3,800) 52.00°/o Advertising Space (55,620) (40,526) (40,000) (25,000) (65,000) 62.50% Memberships-Pool/Health Club (7,000) (7,000) (7,000) 0 (7,000) 0.00% Programs (5,207) (12,263) (10,000) 0 (10,000) 0.00% Child Supervision (5,446) (7,845) (14,753) 7,753 (7,000) (52.55%) Fitness Testing (33,758) (25,244) (119,898) 84,898 (35,000) (70.81%) Donations (447) (1,585) (750) 0 (750) 0.00% Other Revenue 0 0 0 0 0 0.00% .1 �i�y of Pickeri�g 2014 Current Budget Approved Final Culture & Recreation Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DE�. Butlget % CHGE. ' Actuais Budget 2014 2013 Admissions - Public & Edu. (92,193) (103,028) (93,525) (7,750) (101,275) 8.29°/a Admissions-Tennis (105,092) (92,368) (120,000) 15,000 (105,000) (12.50%) Admissions - Skating (23,632) (27,047) (28,000) 3,000 (25,000) (10.71%) Admissions - Public Swimming (68,874) (64,648) (69,036) 0 (69,036) 0.00% Admissions - Squash (16,054) (15,127) (28,000) 8,000 (20,000) (28.57%) Admissions = Fitness Room (11,650) (9,005) (22,000) 7,000 (15,000) (31.82%) Admissions - Racquet Ball (15,044) (9,361) (12,500) (2,500) (15,000) 20.00% Rentals - Ice Surface (1,530,609) (1,447,227) (1,585,000) (13,038) (1,598,038) 0.82% Rentals - Pool (267,523) (309,484) (290,840) 9,035 (281,805) ' (3.11%) Rentals - Mtg. Room/Public (88,213) (62,040) (83,415) 3,315 (80,100) (3.97%) Rentals - Mtg. Room/Prog. (27,000) (27,000) (25,000) (2,000) (27,000) 8.00% Rentals - Halls (111,390) (92,589) (108,000) (9,000) (117,000) 8.33% Rentals - Pool-School Board (2,13b) 0 (2,500) 500 (2,000) (20.00°/o) Rentals - West Shore C.C. (47,194) (32,569) (41,000) (9,000) (50,000) 21.95% Rentals - East Shore C.C. (33,021) (44,934) (41,000) 0 (41,000) 0.00% Rentals - Lockers ' (437) (384) (800) 200 (600) (25.00%) Membertships - Tennis (40,027) (35,552) (60,000) 20,000 (40,000) (33.33%) Memberships - Pool/Health Club (700,666) (654,829) (778,500) 60,179 (718,321) (7.73%) Memberships - Squash (104,799) (90,764) (127,000) 22,000 (105,000) (17.32%) Memberships - General (145,866) (145,530) (156,297) (38,703) (195,000) 24.76% Memberships - Racquet Ball (26,830) (20,943) (31,000) 4,000 (27,000) (12.90%) Rentals - Claremont C.C. (463) (1,183) (500) 0 (500) . 0.00% Rentals - Petticoat Creek (38,580) (39,772) (40,000) (4,000) (44,000) 90.00% Rentals - Wellness Clinic (34,206) (38,700) (35,226) (3,474) (38,700) 9.86% Rentals - Green River C.C. (2,655) (442) (8,600) 8,600 0 (100.00%) Rentals - Pottery Studio (4,800) (9,600) (9,600) 0 (9,600) 0.00% Other Misc Revenue (143,031) (124,732) (260,377) 48,372 (212,005) (18.58%) Netted Revenue (63,716) (114,248) 0 (119,051) (119,051) 0.00% Nufrition 0 0 0 0 0 0.00% Other Revenue - Membership NSF (1,680) (2,465) (5,000) 3,500 (1,500) (70.00%) Total Revenues (5,547,307) (5,390,497) 6,248,576 347,798 5,900,778 (5.57%) Net 6,738,478 7,342,424 6,567,619 625,442 7,193;061 9.52% �� � ............................................................. ; ': �iiy of .:�c er�ng ,;. 20:'14 ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ;' C: :I: : `::: :' i: :� e ::: : :.: u# u & cr t o ,...,......... re . ,..Re . .ea. . . . ,.D . p�r#rnent :.' : : . % : ;: : :Suiiimaru :of:N:ofeiniorthv%:Increases%lD:ea:r.easesl : %%>: >%%: : %: : : : >: >: : : : : : : : >'%: : >%: : : : %: : Expenditure Item 1100 Salaries & Wages Amount Explanations $ 301,904 Increase is due to the following: Transfer of Fitness Instructor Salaries (membership only) from accounts 1100Program Salaries to 1100 Salaries & Wages; upgrade of Foreperson, Facilities Maintenance position to a supervisory position, new Maintenance Mechanic, Facilities position; and additional hours for Volunteer & Program Coordinator as requested by the Pickering Museum Village Advisory Committee. 1100 Program Salaries (217,601) Decrease reflects the following: reduced staff programming hours based on 2013 estimated actuals; and transfer of Fitness Instructor Salaries (membership only) from accounts 1100 Program Salaries to 1100 Salaries & Wages. 1200 Overtime 1400 Emp. Contributions 1900 Uniforms 2110 Travel 2131 Cellular Phones 2140 Telephones 13,180 Increase based on 2013 estimated actuals. 21,892 Benefits have increased due to higher long-term disability and health premium costs and an increase in CPP. 11, 776 5,400 3,460 Increase reflects collective agreement and consistent presentation of front line staff. Increase based on 2013 estimated actuals (particularly due to travel costs for staff working at Bentley House), Increase based on 2013 estimated actuals. Also reflects the acquisition of 2 new smart phones for Museum staff to conduct social media promotions. 25,657 Telephone costs have generally increased across all departments mainly due to Internet connection upgrades and implementation of a back-up telephone system for disaster recovery purposes. 2210 Advertising 9,300 Increase due to new Corporate Tourism marketing campaign (designed to increase participation at City events and programs and partially offset by projected event revenues in 2014); and, cost for a double page spread of the community page (only when the number of legal ads exceed one full page spread). 2340 Seminars 10,612 Increase due to new seminars that includes Accessibility Conference, Accessibility LifeCycle Training, Power Tool Training (Museum), Volunteer Conference and Canadian Museum Association Conference. It also includes increased Defib training costs of volunteers at Claremont Community Centre. 2365 Purch Prnting/Broch/Ne (43,000) Decrease based on the elimination of home delivery of the Leisure Guide. 162 Item 2370 Insurance Premium 2392 Consulting ; : Cit 'of Picke�in ': ;; ; ;;:: ; ' ' ;'>: ;;: ; ; : : : > :' ; ;: ;;: Y 9 .......... 2014 ::::::::::::::::::: ::::::::::::::::: :: <:::Culture & hecreation:De'.artmer�f::: <::'::::':';::::::::> : :::: ::::::::» ::;:: P ........................................................... Sumiitarv:of: Note�nco:rthv: fricreaseslEDecreas:esl:::::' ::::::::::::::::::::::::: : :: ::: ::::::::::::::::: <:: Amount Explanation (30,494) Over the last few years, the City has invested resources to reduce claims resulting in a favourable claims history translating into a lower premium when the insurance portfolio was tendered. 150,000 Increase due to Facilities Asset Management Plan (75% DC Funded) and Integrated Energy Design Study (pending 100% SaveOnEnergy Program Funding}. 2394 Recpt, Prom & Sp Event _ 19,650 Increase primarily due to new Inaugural Council Reception event (only in 2014), Soccer Ground Breaking Event (only in 2014), and new Sponsorship Program (100°/o Funded by Sponsorship revenue). 2395 Memberships 1,018 Increase due to new High Five Accreditation membership. 2399 Outside Agency Serv. 28,837 Increase based on cost of data mining software ($16,200 - final year of a 3 year agreement) and contracted service costs for Recreation Programs reallocated from accounts 2712.5320 to 2712.2399 (offset by Program Revenue). 2435 Build Repairs & Mtce. 2457 Veh - Repairs & Mainten 2478 Misc. Equip Repairs 2481 Other Fixed Assets 2482 Grounds Upkeep 5300 Stationery & Office Supp 5320 Program Supplies 2712. 5320 Event Supplies 2712. 5320 Prgms Supplies 51,968 Increase due to: Replace Rink 3 Lobby Fixtures; Senior Centre Chair Replacement; Rec. Complex Pool Tile Replacement; and Repairs to Mary Christian House. 2,300 Increase based on 2013 estimated actuals. (42,182) Decrease the result of one time projects completed in 2013 and not required in 2014. (10,500) Decrease due to one time projects completed in 2013 and not required in 2014. (3,000) Decrease based on 2013 estimated actuals. (6,650) Decrease is mainly due to the reallocation of printer costs (toner, etc.) from the individual departments to the Print Shop/Mail Room. 1,500 Increase the result of new Museum Programs (offset by program revenue). (1,970) Decrease based on 2013 estimated actuals. (92,144) Decrease partly due to contract service fees for Recreation Programs reallocated from 2712.5320 to 2712.2399. Additional cost savings based on 2013 estimated actuals. 5340 Supplies - Special Event 2,990 Increase primarily due to new cost to operate the FaII Family Festival (PMV Foundation no longer hosting the event). Event costs will p 1�i�a3y be offset by projected event revenue. ; Cit ;of Pickerin >::::: .; ; ; :: Y .... 9... ..... ao�4: ::: <;;:Gu:lt re Reareation:Qe ai� , ::........:....:.......:..............:......: ': : : : : ': :':. . . '.: . . .' . . .` . . . . . . . . . . . .:. . '.":' p . . . . . u. . . . � . . . . . . . . . . . ment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Summa :' :of'No#eworfh: ;lncreasesl Gr es >: : : : : : : : `: : : : ::: : : : : : De eas Ifem 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5900 Gas, Oil & Tires 5973 Minor Furniture 5978 Misc. Equip Amount Explanation (2,235) Based on 2013 estimated actuals and Durham Region increase. (3,800) Based on 2013 estimated actuals and 2014 contract rate. 54, 677 (1, 076) 11,100 5,460 Total Changes $ 277,644 Increase based on 2013 estimafed actuals and anticipated rate increase for 2014. Decrease based on 2013 estimated actuals. Increase the result of office partitions at Bentley House and Desk replacement at the� Recreation Complex. Increase primarily due to replacement of ice machines in Recreation Complex Banquet Halls. 164 Revenue Item Amount Explanation 1623 Ont Grant � 21,000 A portion of grant revenues ($8,500) has been realiocated to account 1640 OtherAgency Grts from 1623 O.nt. Grants. The remaining'balance reflects decreased grant revenues based on 2013 estimated actuals and anticipated 2014 grants. 1640 Other Agency Grts (8,500) A portion of grant revenues ($8,500) has been reallocated to account 1640 Other Agency Grts from 1623 Ont. Grants. Increase based on 2013 estimated actuals. 1920 Transfer From Reserve Fund 7,951 The 2013 budget included several projects that were being financed from (FGT) Federal Gas Tax Funding (FGT). The 2014 budget continues to use this funding source, however, there are fewer projects in 2014. 9397 Prog. Registration 251,726 Decrease based on 2013 estimated actuals. 9915 Snack Bar 9916 Vending Machines 9930 Rentals 9940 Advertising Space 9970 Child Supervision 9975 Fitness Testing 9920 Admissions Public Education 9921 Admissions - Tennis 9922 Admissions - Skating 9924 Admissions - Squash 9925 Admissions - Fitness Room (3,065) Lease agreement renewed at increased rate and projected increase in snack bar sales due to new Museum Special Events. 9,000 Decrease based on 2013 estimated actuals. (1,300) Pro Shop lease agreement renewed at increased rate. (25,000) Increase based on 2013 estimated actuals (new sponsorship program). 7,753 Decrease based on 2013 estimated actuals. 84,898 Decrease based on 2013 estimated actuals (fitness testing and personal training using in house staffl. (7,750) Increase based on 2013 estimated actuals and new museum events. 15,000 Decrease based on 2013 estimated actuals. 3,000 Decrease based on 2013 estimated actuals. 8,000 Decrease based on 2013 estimated actuals. 7,000 Decrease based on 2013 estimated actuals. 9926 Admissions - Racquet Ball (2,500) Increase based on 2013 estimated actuals. 9930 Rentals - Ice Surface (13,038) Increase based on anticipated 2014 revenues. 9932 Rentals - Pool 9,035 Decrease based on 2013 estimated actuals. Decreased .hours requested by user group. 9933 Rentals - Mtg Room/Public 9934 Rentals - Mtg. Room/Prog. 3,315 Decrease based on 2013 estimated actuals. (2,000)� Increase based on projected 2014 revenue. . 165 ,..... . : Ctty of P:icker.ing 2U"1:4: : : : : : ;: : ;: : : : : : : : : : : >: : : : : >: : : : : : '°":' : : : ::: : : : : : : : : : : : : : : : : : : : : : : >: >:C: Iture &:Recreation: C3e: a:rtttient ;: : : : : : >: ;: : : : ;: : : : ;: : : : »: : : : >: ;: ;;>;: ;;;: : : ;>: ;;: u .......................... ,;o D.ecr.eases ;>;;: : ' : ;;;;: <: > : Suriimarv. .f Noteworfihv (In:creases)L Revenue Itern 9935 Rentals - Hall 9937 Rentals - West Shore C.C. 9941 Memberships - Tennis 9943 Memberships Pool/Health Club 9944 Memberships - Squash 9945 Membership General 9946 Memberships - Racquet Ball 9949 Rentals Petticoat Creek 9958 Rentals - Wellness Clinic 9956 Rentals - Green River C.0 9990 Other Misc. Revenue 9954 Netted Revenue Amount Explanation (9,000) Increase based on projected 2014 revenue. (9,000) Increase based on projected 2014 revenue and 2012 actuals (partial closure in 2013 due to renovation project). 20,000 Decrease based on 2013 estimated actuals. 60,179 Decrease based on 2013 estimated actuals. 22,000 Decrease based on 2013 estimated actuals. (38,703) Increase based on anticipated 2014 revenues. 4,000 Decrease based on 2013 estimated actuals. (4,000) Increase based on projected 2014 revenue. (3,474) Lease agreement was renewed at increased rate. 8,600 Lease agreement has been terminated. No revenues collected. 48,372 Cleaning staff charges will be deposited into account 2124.9954 (not 2124.9990) in 2014. This results in a budget variance of $119,051 in this account that is partially offset by new Sponsorship Revenues anticipated in 2014 (thus a budget variance of $48,372). (119,051) Increase due to cleaning staff charges in 2014 (no longer charged to account 9990 Other Misc. Revenue). 9992 Other Revenue - MembershiK 3,500 Decrease based on 2013 estimated actuals. Total Changes $347,798 .. ���y �� �ack�ria�g 2014 Current Budget Approved Final Cult. & Rec. Admin. Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC.IDEC. Budget' % CHGE. ! Actuafs Budget 2014 ' 2013 Expenditures Salaries & Wages 1,145,420 1,131,163 1,095,021 139,923 1,234,944 12.78% Overtime 26,059 24,194 26,840 0 26,840 0:00% Employer Contributions 260,670 289,480 304,650 26,046 330,696 8.55% Conferences 2,302 1,910 2;000 0 2,000 0.00% Uniforms 1,842 3,113 2,500 0 2,500 0.00% Travel 7,590 11;204 5,000 7,000 12,000 140.00% Cellular Phones 4,768 7,064 ' 5,270 1,530 6,800 29.03% Telephones 9,396 11,302 23,773 (3,258) 20,515 (13.70%) Advertising 101,534 111,786 106,700 9,300 116,000 8.72% Subscription & Publications 315 737 400 0 400 0.00% Seminars & Education 1,890 3,429 3,000 2,520 5,520 84.00% Insurance Premium 10,142 11,314 11,282 153 11,435 1.36°/o Consulting & Professional 5,898 0 0 100,000 100,000 0.00% Recpt, Prom & Sp Events 528 617 400 6,000 6,400 1,500.00% Memberships 1,158 1,412 1;500 582 2,082 38.80% Photo, Mapping, Printing 335 390 500 0 500 0.00% Outside Agency Serv 18,556 16,406 2,220 16,165 18,385 728.15% Software/Hardware Maintenance C 0 35,856 33,000 0 33,000 0.00% Building Rentals 24,677 25,294 25,500 0 25,500 0.00% Stationery & Office Supplies 6,805 3,554 7,500 (4,400) 3,100 (58.67%) Committee Expenses 10,113 12,840 13,000 0 13,000 0.00% Utilities - Hydro 8,841 11,045 14,000 (2,020) 11,980 (14.43%) Minor Furniture & Fixtures 4,807 2,037 2,000 6,100 8,100 305.00% Total Expenditures 1,653,646 1,716,147 1,686,056 305,641 1,991,697 18.13% Revenues Transfer from Reserve Fund 0 0 0 (75,000) (75,000) 0.00% Other Revenue 0 0 0 0 0 0.00% Total Revenues 0 0 0 (75,000) 75,000 0.00% Net 1,653,646 1,716,147 1,686,056 230,641 1,916;697 13.68% 167 i� of i� e�°�� 2014 Approved Final Background Information �:U�t. $c R@C..4CiCT1111. Expenses Expenditures 2711.1100.0000 Salaries & Wages Base Salaries & Wages • New Position - Supervisor, Facilities Operations (Funded from elimination of Foreperson, Facilities Maintenance Position in cost centre 2731) Total 2711.1100.0000 Salaries & Wages 2711.1200.0000 Overtime Program Registration ( 3 sessions ) Programs and Events Department Graphics Administration Facilities Total 2711.1200.0000 Overtime 2711.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided - benefits such as dental and optical Benefits related with New Position - Supervisor, Facilities Operations - Total 2711.1400.0000 Employer Contributions 2711.1800.0000 Conferences Parks & Recreation Ontario Forum 2013 - Manager, C&R and Supervisor, C&R - Total 2711.1800.0000 Conferences 2711.1900.0000 UNIFORMS For City Event Staff - Total 2711.1900.0000 11NIFORMS 2711.2110.0000 Travel Parking & Mileage (based on increase in staff) Tota12711.2110.0000 Travel 2711.2131.0000 Cellular Phones Annual Smartphone & Tablet Charges - Director, C&R Annual Smartphone charges - various staff (Manager, Supervisor (2), Marketing Coordinator, Graphic Designer, Event Coordinator and Event/Camp Programmer). Total 2711.2131.0000 Cellular Phones 2711.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2711.2140.0000 Telephones 2711.2210.0000 Advertising .: Run Date: 15-May-2014 2014 Budget 1,137, 757 97,187 1,234, 944 2,300 10,230 6,230 1,830 6,250 26, 840 303,333 27,363 330,696 2,000 2,000 2,500 � 2,500 12,000 12,000 1,200 � 5,600 6,800 20,515 20,515 �fy a� ic �ri� 2014 ' Approved Final Background Information Cult. & Rec. Admin. Includes all Sections within the Division - radio advertising, additional City promotion Accessible Print Materials Community Page Prograrn & Teen Advertising Corporate Tourism Total 2711.2210.0000 Advertising 2711.2220.0000 Subscriptions & Publicati Includes all Division Sections excluding Museum and Complex Total 27°I1.2220.0000 Subscriptions & Publicati 2711.2340.0000 Seminars & Education 2014 Creative City Summit - Supervisor, Marketing, Research & Communications SkillPath Seminars: The Conference on Social - Graphic Designer and Event Coordinator The Municipal Forum on Sponsorship - Supervisor, Marketing, Research & Communications, Event/Camp Programmer CPRC & First Aid Training - Various staff Accessibility Conference - Accessibility Coordinator Accessible LifeCycle Training - Admin. Assist. C&R) Total 2711.2340.0000 Seminars & Education 2711.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2711.2370.0000 Insurance Premium 2711.2392.0000 Consulting & Professional Facilities Management Plan (75% DC Funded) Total 2711.2392.0000 Consulting & Professional 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Administrative staff plus Marketing/ Promotion area Inaugural Council Reception � Total 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen . 2711.2395.0000 Memberships (3x$214) PRO, (1x$630) Ont.Rec & Facilities Assoc., (1x$395) Festivals & Events Creative City Network of Canada Total 2711.2395.0000 Memberships 2711.2396.0000 Photo,Mapping,Printing To cover professional services for photography map & printing reproductions Total 2711.2396.0000 Photo,Mapping,Printing 2711.2399.0000 Outside Agency Services .• Run Date: 15-May-2014 2014 Budget - 18,700 - 2,500 - 83,600 - 5,000 - 6,200 116,000 - 400 400 - 1,370 - 1,150 - 1,300 - 200 - 1;000 - 500 5,520 11,435 11,435 - 100,000 100,000 - 400 - 6,000 6,400 - 1,667 - 415 2.082 - 500 500 a� �� i� ��o� 2014 Approved Final Background Information Cult. & Rec. Admin. Base Hospital Supporf Defibrillation Program (Bentley House) Fire Alarm & Security System Monitoring Contract (Bentley House) Environics data mining software (year 3 of a 3 year agreement) Total 2711.2399.0000 Outside Agency Services 2711.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Recreation - Active Total 2711.2479.0000 Sfwr/Hdwr Maint Contracts 2711.2648.0000 Building Rentals Rental charges associated with Bentley House. Total 2711.2648.0000 Building Rentals 2711.5300.0000 Stationery & Office Suppl Generai office supplies Minor office suppiies & equipment - Bentley House Total 2711.5300.0000 Stationery & Office Suppl 2711.5350.0001 Committee Exp - Diversity Committee Special Event expenses Total 27°I1.5350.0001 Committee Exp - Diversity 2711.5350.0002 Cttee Exp-Access Cttee Gommittee related expenses (Includes funding for 4th Annual Accessibility Awareness Event - May 2014). Total 2711.5350.0002 Cttee Exp-Access Cttee 2711.5530.0000 Utilities - Hydro Hydro costs for Bentley House (electrical heating) - Budget based on projected 2013 actuals and rate increase in 2014 Total 2711.5530.0000 Utilities - Hydro 2711.5973.0000 Furniture & Fixtures Office Partitions for Bentley House Total 2711.5973.0000 Furniture & Fixtures Total Expenses Revenue FZevenues 1920.2711.0000 Trsf frm RF - C&R Admin Facilities Management Plan (75% DC Funded) Total 1920.271 °I.0000 Trsf frm RF - C&R Admin Total Revenues NetExpenses � Run Date: 15-May-2014 2014 Budget - 1,450 - 735 - 16,200 18,385 - ' 33, 000 33,000 - 25,500 25,500 - 1,600 1,500 3,100 - 7,000 7,000 . 111 6,000 - 11,980 11, 980 - 8,100 8,100 1,991,697 - (75,000) (75,000) (75,000) 1,916,697 C��y �f ����er�r�g 2014 Current Budget Approved Final Civic Centre Run Date: 16-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget % CHGE. Actuals Budget i 2014 2013 ' Expenditures Salaries & Wages 135,501 216,094 208,793 6,143 214,936 2:94% Overtime 5,443 6,818 5,230 0 5,230 0.00% EmployerContributions 19,179 31,761 41,461 53s 41,999 1.30% Uniforms 669 0 0 0 0 0.00% Seminars & Education 555 0 400 0 400 0.00% Insurance Premium 8,959 8,547 8,512 (4,465) 4,047 (52.46%) Ins. Deductible 0 63 1,000 0 1,000 0.00% Recpt, Prom & Sp Events 12 83 0 0 0 0.00°/a Outside Agency Serv 3,620 Z63 6,285 (485) 5,800 (7.72%) Build Repairs & Mtce 173,760 245,190 200,080 29,100 229,180 14.54% Misc Equip Repairs 41,535 25,546 56,327 (6,727) 49,600 (11.94°/o) Rental Misc Equip 0 0 500 0 500 0.00% Utilities - Water 9,801 8,702 10,800 (798) 10,002 (7.39%) Utilities - Gas 22,238 21,450 24,750 (3,000) 21,750 (12.12%) Utilities - Hydro 111,682 120,270 126,930 (1,115) 125,815 (0.88%) Utilities - Cable T.V. 802 900 850 0 850 0.00% Supplies & Tools 2,965 1,161 3,500 0 3,500 0.00% Minor Furniture & Fixtures 6,468 4,472 5,000 0 5,000 0.00% Total Expenditures 543,189 691,820 700,418 19,191 719,609 2.�4% Revenues Transferfrom Reserve Fund (32,081) (42,313) (35,000) 35,000 0 (100.00%) Vending Machines (732) (517) (1,000) 0 (1,000) 0,00% Other Misc Revenue (34,593) (10,966) (116,363) 116,363 0 (100.00%) Netted Revenue 0 (114,248) 0 (119,051) (119,051) 0.00% Total Revenues (67,406) (168,044) 152,363 32,312 120,051 (21.21%) Net 475,783 523,776 548,055 51,503 599,558 9.40%! 171 �t� �� �� er�r� 2014 Approved Final Background Information Civic Centre Expenses Expenditures 2124.1100.0000 Salaries & Wages Base Salaries and Wages Total 2124.1100.0000 Salaries & Wages 2124.1200.0000 Overtime To meet service level / workload commitments 7otal 2124.1200.0000 Overtime 2124.1400.0000 Employer Contributions This i'tem includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2124.1400.0000 Employer Contributions 2124.1900.0000 Uniforms 2124.2340.0000 Seminars & Education . HVAC workshop - Foreperson, Mechanical Systems & Facilities Operations Total 2124.2340.0000 Seminars & Education 2124.2370.0000 insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2124:2370.0000 Insurance Premium 2124.2371.0000 Insurance Deductible � Insurance Deductible Total 2124.2371.0000 Insurance Deductible 2124.2394.0000 Recpt, Prom & Sp Events q � Total 2124.2394.0000 Recpt, Prom & Sp Events 2124.2399.0000 Outside Agericy Services Base Hospitai Support Defibrillation Program Technical support Total 2124.2399.0000 Outside Agency Services 2124.2435.0000 Building Repairs & Mainte Security Contract, Provision for building repairs & services Provision for furniture repairs Provision for supplies Misc. Costs (outside lighting, signage, snow removal, salting etc.) (50%) Underground - power washing Locks, Re Keying etc. (new master system for civic) Provision for inspection and replacement of worn components (HVAC system) 172 Run Date: 15-May-2014 2014 Budget - 214,936 214,936 - 5,230 5,230 - 41,999 , ... � - 400 400 - 4,047 4, 047 - 1,000 1,000 - 0 0 - � 1,000 - 4,800 5,800 - 30,800 - 25,000 - 4,000 - 12,000 - 6,000 - 3,000 - 24,000 - 19,500 Civic Centre - ��y �� ic e�s� 2014 Approved Final Background Information GE Lighting - Transformer Maintenance Card Access System Fire Alarm and Security Monitoring Contract Defibrillator Monitoring Contract Electrical Maintenance and Infrared Scan Tower Roof Drain Inspection Tower Clock Inspection Chemical treatment of boilers and condensing equipment Fuel Tank cleaning and inspection Carpet Service - Mats Painting Program Carpet Cleaning Snow Removal, 50% of costs shared with Library Window Washing Chilier Room Gas Monitors (Replacement) Parking Garage Gas Sensors (Replacement) � Carpet Replacement (Finance area) Council Chambers Sound System Upgrade Enhanced Emergency Management - Wiring of additional computers to standby generator to enhance staff response in an emergency. Total 2124.2435.0000 Building Repairs & Mainte 2124.2478.0000 Misc.Equipment Repairs & Standby Generator (diesel generator) - Cost shared with Library (increase due to new testing regulations) York Centrifugal Chiller & Starters - Cost shared with Library Honeywell (boilers) - Cost shared with Library Otis Canada (elevator) - Cost shared with Library Fire Alarm, Sprinkler System & Fire Extinguishers - Cost shared with Library Misc. Provision for electrical, plumbing, mechanical & other supplies Overhead garage doors (Eastern Overhead Doors) Sound System Service (Council Chamber) Electrical Safety Authority (yearly inspection fee as per legisiation under Electrical Code) Energy Management System--Service Contract s Security Camera Repairs & Repiacement Switch Station Sub Panel Inspection Water Treatment (50% costs shared with Library) Total 2124.2478.0000 Misc.Equipment Repairs & 2124.2678.0000 Misc Equipment Rentals. 173 Run Date: 15-May-2014 2014 Budget 1, 575 3,150 735 220 3,000 1,000 1,000 3,000 1,200 2,000 2,500 3,500 4,500 5,500 8,500 6,500 40,000 7,000 10,000 229,180 3, 000 7,500 3,000 4,600 4,200 10,000 1,000 500 6,400 - 2,000 - 1,400 - 2,000 - 4,000 49,600 6� ef �c e�e� 2014 Approved Final Background Information Civic Centre Rental of tools for specific jobs Total 2124.2678.0000 Misc Equipment Rentals 2124.5510.0000 Utilities - Water Budget based on projected 2013 actuals and regional water rate increase in 2014 Total 2124.5510.0000 Utilities - Water 2124.5520.0000 Utilities - Gas Budget based on projected 2013 actuals and usage Total 2124.5520.0000 Utilities - Gas 2124.5530.0000 Utilities - Hydro Budget based on projected 2013 actuals and rate increase in 2014 Total 2124.5530.0000 Utilities - Hydro 2124.5550.0000 Cable TV Local cable TV charges for Civic Complex building. Total 2124.5550.0000 Cable TV 2124.5902.0000 Supplies & Tools First Aid & Safety supplies Small tools Total 2124.5902.0000 Supplies & Tools 2124.5973.0000 Furniture & Fixtures Various Furniture Replacement � iotal 2124.5973.0000 Furniture & Fixtures Total Expenses Revenue Revenues 1920.2124.0000 Trsf frm RF - Civic Cmpix 2124.9916.0000 Vending Machines Civic Complex vending machine sales Total 2124.9916.0000 Vending Machines 2124.9954.0000 Net Rev-Clning Chrgbk Payment from Library for services provided by Civic Complex staff Janitorial staff - City (cost recovery from Library) ` Janitorial staff - City (cost from Operations Centre - Municipal Garage) Total 2124.9954.0000 Net Rev-Clning Chrgbk 2124.9990.0000 Other Revenue Total Revenues Net Expenses 174 Run Date: 15-May-2014 . 2014 Budget - 500 500 - 10,002 10,002 - ` 21,750 21,750 - 125,815 125,815 - 850 850 - 3,000 - 500 3, 500 - 5,000 5,000 719,609 U - (1,000) (1,000) - (2,000) - (81,228) - (35,823) (119,051) � 0 (120,051) 599,558 Cf�y �� Pa��e�o�ag 2014 Current Budget Approved Final Senior Citizens Centre Run Date: 15-May-2014 � 2012 2013 2013 Actuals YTD Approved INCJDEC. (Budgef % CHGE Actuals Budget 2014 ' 2013 Expenditures Salaries & Wages 219,809 213,626 215,460 1,165 216,625 0.54% Overtime ' 4,284 2,583 3,140 0 3,140 0.00% EmployerContributions 44,073 52,291 31,330 7,730 39,060 24.67% Uniforms 0 314 0 400 400 0.00% Travel 912 1,413 1,000 0 1,000 0.00% Cellular Phones 0 0 0 0 0 0.00% Telephones 7,314 6,706 6,393 (532) 5,861 (8.32%) Advertising 0 0 200 0 200 0.00% Seminars & Education 1,136 859 1,800 80 1,880 4.44% Insurance Premium 2,686 2,605 2,5$0 (358) 2,222 (13.88°/o) Recpt, Prom & Sp Events 7,862 9,212 9,950 0 9,950 0.00% Memberships 250 250 250 200 450 80.00% Outside Agency Serv 0 763 1,485 (485) 1,000 (32.66%) Build Repairs & Mtce 67,782 60,759 54,665 (6,160) 48,505 (11.27%) Misc Equip Repairs 23,470 17,228 21,100 (2,000) 19,100 (9.48%) Athletic Equip. Playroom 1,863 21,052 1,800 0 1,800 0.00% Utilities - Water 4,230 3,863 4,670 (196) 4,474 (4.2o°/o) Utilities - Gas 7,693 8,435 8,680 0 8,680 0.00% Utilities - Hydro 15,369 18,157 19,830 (112) 19,718 (0.56%) Supplies & Toois 3,967 1,969 4,000 (2,500) 1,500 (62.50%) Misc. Equipment 0 0 0 0 0 0.00% Total Expenditures 412,700 422,085 388,333 (2,768) 385,565 (0.71%) Revenues Federai Grant 0 (24,760) 0 0 0 0.00% Ont. Specific Grants (57,700) (54,900) (57,700) 0 (57,700) 0.00% Transfer from Reserve Fund 0 0 0 0 0 0.00% Other Misc Revenue (20,308) (23,528) (24,514) 4,509 (20,005) (18.39%) Total Revenues (78,008) (103,188) 82,214 4,509 77,705 (5.48%) Net 334,692 318,897 306,119 1,741 307,860 0.57%; �7� ��y o� �� ���n 2014 Approved Final Background Information Senior Citizens Centre Expenses Expenditures 2572.1100.0000 Salaries & Wages Base Salary & Wages Total 2572.1100.0000 Salaries & Wages 2572.1200.0000 Overtime To meet service level / workload commitments Total 2572.1200.0000 Overtime 2572.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EFiT, ) and employer provided benefits such as dental and optical Total 2572.°I400.0000 Employer Contributions 2572.1900.0000 Uniforms As per the Collective Agreement Total 2572.1900.0000 Uniforms 2572.2110.0000 Travel Parking & Mileage Total 2572.2110.0000 Travel 2572.2131.0000 Cellular Phones 2572.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2572.2140.0000 Telephones 2572.2210.0000 Advertising Display and promotion Total 2572.2210.0000 Advertising 2572.2340.0000 Seminars & Education Older Adults Centre's Association (OACAO) Seniors Conference - Coordinator,, Recreation Programs DEAN Elder Abuse - PCCC, Recreational Programmer Defibrillator Training & Recertification - Various staff _ Total 2572.2340.0000 Seminars & Education 2572.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2572.2370.0000 Insurance Premium 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 5 Big Band Events � Poinsettia Tea 176 Run Date: 15-May-2014 2014 Budget - 216,625 216,625 -. 3,140 3,140 - 39,060 39, 060 - 400 400 - 1, 000 1, 000 0 - 5, 861 5, 861 - 200 200 - 1,000 - 700 - 180 1,880 - 2,222 2,222 - 1,730 - 5,600 a�y �� v� ��°�� 2014 Approved Final �ackground Information Senior Citizens Centre Mayor's Light Tour - Seniors' Month Cefebration--June each year - Total 2572.2394.0000 Rec/Prom & �p.Ev./Gen P/R 2572.2395.0000 Memberships Older Adult Centres Association of Ontario - Total 2572.2395.0000 Memberships 2572.2399.0000 Outside Agency Services Base Hospitaf Support Defibrillation Program - Total 2572.2399.0000 Outside Agency Services 2572.2435.0000 Building Repairs & Mainte Caretaking supplies - General supplies . - Electrical and Plumbing - Doors, Windows, Locks & Skylight repairs - Fire Alarm & Security Monitoring Contract - Defibrillator Monitoring Contract - Snow Ploughing & Salting - Carpet Cleaning Service - �Iderly Persons Centre Grant Special Projects (offset by grant revenue 1623.2572) - Total 2572.2435.0000 �uilding Repairs & Mainte 2572.2478.0000 Misc.Equipment Repairs & HVAC Servicing General Repairs and Maintenance Boiler Repair and Maintenance Fire Inspection Emergency Lighting � Energy Management--Service Contract TSSA Inspection and Maintenance lift Chairlift Inspection Total 2572.2478.0000 Misc.Equipment Repairs � 2572.5320:0000 Athletic Equip & Playroom To assist in the provision of supplies and equipment for various Older Adult Programs. Program supplies offset completely by revenue Total 2572.5320.0000 Athletic Equip & Playroom 2572.5510.0000 Utilities - Water Budget based on projected 2013 actuals and regional water rate increase in 2014 Tatal 2572.5510.0000 Utilities - Water 2572.5520.0000 Utilities - Gas �77 Run Date: 15-May-2014 2014 Budget 1,220 1,400 9,950 450 450 1,000 1, 000 6,300 2,100 3,150 5,000 735 220 14,000 2,000 15,000 48,505 - 3, 000 - 8,000 - 1, 000 - 500 - 3,500 - ` 500 - 1,600 - 1,000 19.100 - 1,800 1, 800 - 4,474 4.474 ��y of ic���°�� 2014 Approved Final Background Information Senior Citizens Centre Budget based on projected 2013 actuals and usage ' Total 2572.5520.0000 Utilities - Gas 2572.5530.0000 Utilities - Hydro Budget based on projected 2013 actuals and rate increase in 2014 Total 2572.5530.0000 Utilities - Hydro 2572.5902.0000 Supplies & Tools First Aid & Safety (replacement) and Small tools (replacement) iotal 2572.5902.0000 Supplies & iools 2572.5978.0000 Misc. Equipment Total Expenses Revenue Revenues 1623.2572.0000 Ont Grant - Senior Citize Elderly Persons Centre Operating Grant EPC Special Projects Grant Total 1623.2572.0000 Ont Grant - Senior Citize 1920.2572.0000 Trsf frm RF - Seniors Centre 2572.9990.0000 Other Revenue Program Registrations for Older Adult Programs: Art Dancing Seniors Events - Ticket Sales & Sponsorship Total 2572.9990.0000 Other Revenue Total Revenues Net Expenses 178 Run Date: 15-May-2014 2014 Budget 8,680 8,680 19,718 19,718 - 1,500 1,500 0 385,565 - (42,700) - (15,000) (57,700) 0 - 0 - (5,500) - (9,805) - (4,700) (20,005) (77,705) 307,860 �oty �f P�c��r��g 2014 Current Budget Approved Final Programs Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget; % CHGE. Actuals Budget 2014 = I ' 2013 Expenditures Salaries & Wages 394,437 386,156 521,964 2,802 524,766 0.54% Salaries & Wages- Prg. 944,669 938,641 1,001,278 (217,601) 783,677 (21.73%) Overtime 7,013 6,140 11,900 0 11,900 0.00% 0001 Program Overtime 9,933 5,123 0 0 0 0.00% Employer Contributions 146,241 143,352 187,529 (19,225) 168,304 (10.25%) Uniforms 3,108 3,054 5,000 0 5,000 0.00% Travel 3,404 1,481 3,100 0 3,100 0.00% Cellular Phones 5,424 5,782 4,800 0 4,.800 0.00% Telephones 7,348 5,277 4,428 1,196 5,624 27.01%. Subscription & Publications 96 19 100 0 100 0.00% Seminars & Education 1,652 1,232 2,695 (395) 2,300 (14.66%) Purch Prnting/Broch/News Ltr 83,765 88,930 98,000 (43,000) 55,000 (43.88%) Insurance Premium 19,251 17,256 17,242 (4,662) 12,580 (27.04%) Recpt, Prom & Sp Events 0 0 0 10,200 10,200 0.00% Memberships 1,200 1,920 1,490 1,024 2,514 ss.72% OutsideAgencyServ 0 56,589 0 71,179 71,179 0.00°/a Misc Equip Repairs 0 0 200 0 200 0.00% Community Use of Schools 885 3,321 4,000 0 4,000 0.00% Prgm-BuildRentals 191,000 191,000 191,000 0 191,000 0.00% Rental Misc Equip 0 0 0 0 0 0.00% Forms � 0 0 500 0 500 0.00% Event Supplies 173,329 182,857 196,650 (1,970) 194,680 (1.00%) Prgms Supplies 144,770 79,615 208,821 (92,144) 116,677 (44.13%) Drop-in Centre Supplies 4,989 4,397 4,400 0 4,400 0.00% Supplies & Toois 3,306 2,773 3,200 0 3,200 0.00% Misc. Equipment 9,958 4,376 10,000 (2,000) 8,000 (20.00%) Program Expenditures 0 0 0 0 0 0.00% Total Expenditures 2,155,778 2,129,291 2,478,297 (294,596) 2,183,701 (11.89%) Revenues Federal Grant (34,369) (26,528) (30,000) 0 (30,000) o.00% Ont. Specific Grants (40,736) (3,905) (25,000) 21,000 (4,000) (84.00%) OtherAgency Grts (11,200) (5,102) 0 (7,000) (7,000) 0.00% Program Registrations (1,382,256) (1,393,596) (1,706;408) 251,726 (1,454,682) (14.75%) Advertising Space (24,135) (17,126) (20,000) 0 (20,000) 0.00% Other Misc Revenue (34,592) (27,167) (57,500) 5,000 (52,500) _ (8.70°/a) Totai Revenues (1,527,288) (1,473,424) 1,838,908 270,726 1,568,182 (14.72%) Net 628,490 655,867 639,389 (23,870) 615,519 (3.73%); 179 i�y �� ic e�i� 2014 � Approved Final Background Information Programs Expenses . Expenditures 2712.1100.0000 Salaries & Wages Base Salaries & Wages � - Total 2712.1100.0000 Salaries � VVages 2712.1100.9000 PROGRAMS SALARIES & WAGES Dance Prg - (9301) - Languages Prg - (9306) - Summer Camps - 3 to 12 Prg -(9307) - Fitness Prg - (9314) - Fitness (Transfer to 2731.1100) - Learn to Swim Prg - (9316) - Culinary Arts Prg - (9317) - Camps 13+ Prg - (9319) - March Break Camp Prg - (9320) - Arts Prg - (9321) - Photography Prg - (9322) - Pre-School Skating Prg = (9325) - Badminton Prg - (9334) - Babysitting Prg - (9338) - Volleyball Prg - (9339) _ - Karate Prg - (9340) - Pre-School Prg - (9353) - Youth Prgms Prg - (9361.) - Pre Teen Dances Prg - (9362) - Kindergym Prg - (9369) - Aduit Leisure ' Prg - (9384) - Standby Ailowance , Prg - (9388) - New Programs Prg - (9999) - iotal 2712.1100.9000 PROGRAMS SALARIES & WAGES 2712.1200.0001 C.S.& F.-Overtime To meet service level / workload commitments - Total 2712.1200.0001 C.S.� F:-Overtime 2712.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided - benefits such as dental and optical Benefit costs related to program instructors - Total 2712.1400.0000 Employer Contributions 2712.1900.0000 Uniforms :1 Run Date: 15-May-2014 2014 Budget 524,766 524,766 13,000 2,470 152,000 161,879 (129,048) 393, 724 1, 000 2,620 15,475 12,312 1, 870 5,858 1,653 1,790 5,274 10,164 28,000 17,786 13,800 21,000 3,057 37, 993 10,000 783,677 11,900 11,900 97,782 70, 522 168,304. it� �f �c e��� 2014 Approved Final Background Information Programs As per the Collective Agreement & Security Guards (legislated) Total 2712.1900.0000 Uniforms 2712.2110.0001 TRAVEL Parking & Mileage Total 2712.2110.0001 TRAVEL 2712.2131.0001 Cellular Phones Cellular Phone Charges. Various staff (Coordinator, Rec. Programs, Rec. Programmer, Coordinator, Youth Leadership Programs, Facility Security Guards) Total 2712.2131.0001 Cellular Phones 2712.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2712.2140.0000 Telephones 2712.2220.0000 Subscriptions & Publicati To continue to enhance the general program resource library Tota12712.2220.0000 Subscriptions & Publicati 2712.2340.0000 Seminars & Education High Five Quality Assurance Program - New camp staff and program instructors Defibrillator Training & Recertifications - Various staff (PRO) MBA Annual Youth Symposium - Coord., Recreation Programs Total 2712.2340.0000 Seminars & Education 2712.2365.0000 Purch. Pr./Broch./News Lt , Printing costs associated with City brochures and promotional activities Total 2712.2365.0000 Purch. Pr./Broch./News Lt 2712.2370.0000 Insurance Premium Annual.cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2712.2370.0000 Insurance Premium 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Sponsorship Program (100% offset by sponsorship revenue) Total 2712.2394.0000 Recpt,Prorr�. & Sp.Ev.,Gen 2712.2395.0000 Memberships Parks and Recreation Ontario High Five Annual Renewal High Five Accreditation Total 2712.2395:0000 Memberships 2712.2399.9307 Outsd Agncy-Sum Camp 3-12 Contracted Programs and Services Total 2712.2399.9307 Outsd Agncy-Sum Camp 3-12 181 Run Date: 15-May-2014 2014 Budget - 5, 000 5,000 - 3,100 3,100 - ' 4, 800 :�� - 5, 624 5,624 - 100 100 - 500 - 800 - 1,000 2,300 - 55, 000 55,000 - 12,580 12,580 - 10,200 10,200 - 214 - 1,300 - 1,000 2,514 - � 41,780 41, 780 ��� �� �c e��� 2014 Approved Final Background Information Programs 2712.2399.9319 Outsd Agncy-Sum Camps 13+ Contracted Programs Total 2712.2399.9319 Outsd Agncy-Sum Camps 13� 2712.2399.9320 Outsd Agncy-Mar Brk Camps Contracted Programs and Services Total 2712.2399.9320 Outsd Agncy-Mar Brk �amps 2712.2399.9361 Outsd Agncy - Yth Prgms Contracted Programs Total 2712.2399.9361 Outsd Agncy - Yth Prgms 2712.2399.9362 Outsd Agncy-Pre Teen Contracted Services Total 2712.2399.9362 Outsd Agncy-Pre Teen 2712.2478.0000 � Misc.Equipment Repairs & To cover repairs and maintenance for various equipment Total 2712.2478.0000 Misc.Equipment Repairs & 2712.2642.0000 Community Use of Schools Custodian wages for General Recreation Programs Total 2712.2642.0000 Community llse of 5chools 2712.2648.0000 C.S & F Prog Summer camp rentals Learn to swim rentals March break rentals Arts rentals Pre-school rentals Pre-teen dances rentals Kindergym rentals Total 2712.2648.0000 C.S & F Prog 2712.5302.0000 Forms Pre-printed confirmation paper and cash application forms for Escom computer - system Total 2712.5302,0000 Forms , 2712.5320.0000 C.S & F Prog. Supp Dance supplies Summer camp supplies Fitness supplies Learn to swim supplies Camps - 13+ supplies March break.camp supplies Arts supplies Prg - (9301) Prg - (9307) Prg - (9314) Prg - (9316) Prg - (9319) Prg - (9320) Prg - (9321) : Run Date: 15-May-2014 2014 Budget 6, 750 6,750 . 5,645 5,645 4, 367 4, 367 12,637 12,637 200 200 � ��� � ��� 10,000 164, 000 1,000 3, 700 4,000 6;300 2,000 191, 000 500 500 300 13,220 20,000 58,256 250 395 1,400 ��� �f oc ����� 2014 Approved Final Background Information Programs Run Date: 15-May-2014 2014 Budget Pre-school skating supplies Prg -(9325) - 200 Badminton supplies Prg - (9334) - 1,200 Volleyball supplies Prg - (9339) - 1,200 Karate supplies Prg - (9340) - 200 Pre-school supplies Prg -(9353) o - 2,200 Youth program supplies Prg -(9361) - 1,443 Pre-teen dance suppiies Prg -(9362) - 5,063 Kindergym supplies Prg - (9369) - 750 New program supplies Prg -(9999) - 10,000 Babysitting suppiies Prg - (9338) - 200 Culinary Arts Supplies Prg -(9317) - 400 Total 2712.5320.0000 C.S & F Prog. Supp 116,677 2712.5320.9001 Canada Day Community Grps 5upplies used by community groups for Canada Day. Cost offset by donations - 10,000 from the community. Total 2712.5320.9001 Canada Day Community Grps 2712.5320.9002 Canada Day - Daytime Eleetrical Rentals of various equipment New Citizenship Geremony in Council Chambers on Canada Day Total 2712.5320.9002 Canada Day - Daytime 2712.5320.9003 Canada Day - Evening Fireworks Mainstage & Evening Program Police, Security & EMS Total 2712.5320.9003 Canada Day - Evening 2712.5320.9004 Supplies-Celebrate Winter Various supplies' used for Winterfest Fireworks Total 2712.5320.9004 Supplies-Celebrate Winter 2712.5320.9005 WaterFront Trl Adventure Costs associated with hosting Great Waterfront Trail (Bicycle riders travel from Niagara to Quebec along Pickering waterfront trail.) Cost offset by sponsorships. Total 2712.5320.9005 Waterfron# TXI Adventure 2712.5320.9006 Community Grp Activity Santa Claus Parade Remembrance Day Events Community Engagement Activities Total 2712.5320.9006 Community Grp Activity �83 10,000 - 2,500 - 2,500 - 5,500 10,500 - 21,000 - 42,000 - 21,000 84,000 - 17,800 - 5,000 22,800 - 8,000 8,000 - 2,000 - 1,550 - 2,900 6,450 i�y � ic ����r 2014 Approved Final Background Information Programs 2712.5320.9007 Waterfront Events Thursday and Sunday concerts (insurance and socan fees) Driftwood Theatre Music By The Bay (offset by OPG sponsorship) Totaf 2712.5320.9007 Waterfront Events 2712.5320.9008 Youth Events Youth Events Youth Skateboarding event - Two events @$1,000 Total 2712.5320.9008 Youth Events 2712.5320.9009 Artfest Various costs such as: Rentals, Sound Technician and Craft supplies Total 2712.5320.9009 Artfest � 2712.5320.9010 Civic Awards � _ Costs associated with hosting this event Total 2712.5320.90'10 Civic Awards 2712.5320.9012 Bi-Centennial 2712.5320.9013 New Years Countdown Various supplies related to this event such as entertainment, decorations and refreshments Total 2712.5320.9013 Nevu Years Countdown 2712.5320.9014 Mayor's Levee Costs associated with holding this event on January 1 st such as catering and entertainment Total 2712.5320.9014 Mayor's Levee 2712.5330.0000 Drop in Centre Supplies Assist in provision of supplies and equipment for various Youth and Teen Programs Total 2712.5330.0000 Drop in Centre Supplies 2712.5902.0000 Supplies & Tools Various Sports Equipment for Youth and Teen Programs First Aid Supplies (replacement) Various Camp Equipment (replacement) Total 2712.5902.0000 Supplies & Tools 2712.5978.0000 Misc. Equipment Program equipment for- youth programs & camps (gaming equipment & accessories, various games, sports equipment) Program equipment for kindergym & preschool programs. Replacements: kindergym equipment; creative centre equipment Total 2712.5978.0000 Misc. Equipment �84 Run Date: 15-May-2014 2014 Budget - 12,600 1,500 - 2,500 16,600 - 7,630 - 2,000 9,630 - 3,700 3,700 - 12,000 12,OOQ 0 - 4, 000 � ��� - 7,000 7,000 - 4,400 ..�� - 2,400 - 400 - 400 3,200 - 4,000 - 4,000 : ��� i� of �c er�� 2014 Approved Final Background Information Programs Total Expenses Revenue Revenues 1610.2712.0000 Federal Pgm Grants Program Grant - Federal Celebrate Canada Grant Total 1610.2712.0000 Federal Pgm Grants 1623.2712.0000 Ont Grant - Programs , Program Grant - Ontario Total 1623.2712.0000 Ont Grant - Programs 1640.2712.0000 Oth Grants - Programs YMCA Grant Total 1640.2712.0000 Oth Grants - Programs 2712.9397.9301 REV-DANCE Program Registrations Total 2712.9397.9301 REV-DANCE 2712.9397.9306 REV-LANGUAGES Program - Languages " Total 2712.9397.9306 REV-LANGUAGES 2712.9397.9307 REV-SUMMER CAMPS-3 TO 12 Program - Summer Camps Total 2712.9397.9307 REV-SUMMER CAMPS-3 TO 12 2712.9397.9314 REV-FITNESS CLASSES Program - Fitness Total 2712.9397.9314 REV-FITNESS CLASSES 2712.9397.9316 REV-LEARN TO SWIM Program - Learn to swirri Total 2712.9397.9316 REV-LEARN TO SWIM 2712.9397.9317 REV-CULINARY ARTS Culinary Arts Total 2712.9397.9317 REV-CULINARY ARTS 2712.9397.9319 REV-SUMMER CAMPS 13+ Program - Camps age 13 + Total 2712.9397.9319 REV-SUMMER CAMPS 13+ 2712.9397.9320 REV-CAMPS-SPRING BREAK Program - March Break Camp Total 2712.9397.9320 REV-CAMPS-SPRING BREAK 2712.9397.9321 REV-ART/CARTOONING 185 Run Date: 15-May-2014 2014 � Budget 2,183,701 - (9,000) - (21,000) (30,000) - � (4,000) (4,000) - (7,000) (7,000) - (37,000) (37,000) - (3,500) (3,500) - (232,000) (232,000) - (84,000) ' (84,000) - (785,756) (785,756) - (1, 500) (1,500) - (16,450) (16,450) - � (24,000) (24,000) ��� �� ic e�� 2014 Approved Final Background Information Programs Run Date: 15-May-2014 . 2014 • Budget Program - Arts - (20,000) Tota12712.9397.9321 REV-ART/CARTOONING (20,000) 2712.9397.9322 REV-PHOTOG/CAMERA CLUB Program - Photography Total 2712.9397.9322 REV-PHOTOG/CAMERA CLUB 2712.9397.9325 REV-PRESCHOOL SKATING Program - Pre-School Skating Total 2712.9397.9325 REV-PRESCHOOL SKATING 2712.9397.9334 REV-BADMINTON Program - Badminton Total 2712.9397.9334 REV-BADMINTON 2712.9397.9338 REV-BABYSITTER TRAINING Program - Babysitting Total 2712.9397.9338 REV-BABYSITTER TRAINING 2712.9397.9339 REV-VOLLEYBALL Program - Volleyball Total 2712.9397.9339 REV-VOLLEYBALL 2712.9397.9340 REV-KARATE , Program - Karate Tota12712.9397.9340 REV-KARATE 2712.9397.9353 REV-PRESCHOOC ACTIVITIES Program - Pre-School Total 2712.9397.9353 REV-PRESCHOOL ACTIVITIES 2712.9397.9361 REV-YOUTH PRGM Program - Youth programs Total 2712.9397.9361 REV-YOl1TH PRGM 2712.9397.9362 REV-PRE-TEEN Program - Pre-teen dances Total 2712.9397.9362 REV-PRE-TEEN 2712.9397.9369 REV-KINDERGYM Program - Kindergym Total 2712.9397.9369 REV-KINDERGYM 2712.9397.9384 REV-ADULT LEISURE Program - Adult Leisure Total 2712.9397.9384 REV-ADULT LEISURE 2712.9397.9999 Prog Rev - New Programs New Programs Total 2712.9397.9999 Prog Rev ; New Programs 2712.9940.0000 Advertising Space :. - (2,000) (2,000) - (11,871) (11.871) - (11,317) (11,317) - (2,548) (2,548) - (19,000) (19,000) - (21,000) (21, 000) - (45, 000) (45,000) - (33,590) (33,590) - (48,000) (48,000) - (32,000) (32,000) - (4,150) (4,150) - (20,000) (20,000) C��y f i� ��a� 2014 Approved Final Background Information Programs Sale of advertising space in City Brochures--Spring/ Summer Fall Advertisers Winter Advertisers Total 2712.9940.0000 Advertising Space 2712.9990.0001 Other Revenue , Revenue generated from charges to community school user groups to offset security costs Sponsorship Marketing Partnerships Total 2712.9990.0001 Other Revenue 2712.9990.9001 Canada Day Community Grps Donations from various community groups to be used to offset supply costs used for Canada Day Sponsorship Marketing Partnerships Total 2712.9990.9001 Canada Day Community Grps 2712.9990.9004 Celebrate Winter Donations from the community to offset the cost of Winterfest Total 2712.9990.9004 Celebrate Winter 2712.9990.9005 Waterfront Trl Adventure Great Waterfront Trail Adventure - SponsorsY�ip contributions Total 2712.9990.9005 Waterfront Trl Adventure 2712.9990.9007 Other Rev - Wtrfrnt Event OPG Sponsorship . Total 2712.9990.9007 Other Rev - Wtrfrnt Event 2712.9990.9009 Artfest Artfest Booth fees Total 2712.9990:9009 Artfest 2712.9990.9012 Bicentennial Events Total Revenues Net Expenses � 8� Run Date: 15-May-2014 2014 Budget - (10,000) - (5,000) - (5,000) (20,000) (7,500) (4,500) (12,000) (10,000) (5,000) (15,000) (9,000) (9,000) (8,000) (8,000) (5,000) (5,000) _ (3,500) (3,500) 0 (1,568,182) 615,519 �a�y �� �a�k����,� 2014 Gurrent Budget Approved Final Dunbarton Pool Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Butlget; % CHGE. Actuals Budget 2014 2013 Expenditures Salaries & Wages 195,746 149,555 212,920 1,150 214,070 0.54% Overtime 2,273 802 4,180 (2,000) 2,180 (47.85%) Employer Contributions 36,098 34,936 45,529 2,302 47,831 5:06% Uniforms 2,205 1,760 2,649 (449) 2,200 (16.95%) Travel 336 85 700 (400) 300 (57.14%) Cellular Phones 555 584 250 350 600 140.00% Telephones 6,693 6,122 5,085 (45) 5,040 (0.88%) Seminars & Education 899 600 1,700 300 2,000 17.65% Insurance Premium 3,245 2,523 2,504 (475) 2,Q2g (1g.g7%) Ins. Deductible 0 0 0 0 0 0.00°/a Recpt, Prom & Sp Events 15 0 0 0 0 0.00% Memberships 92 93 180 (90) 90 (50:00%) OutsideAgencyServ 1,293 5,450 6,142 (4,242) 1,900 (69.07%) Build Repairs & Mtce 32,834 34,537 22,480 40 22,520 0.18% Misc Equip Repairs 5,907 15,684 16,500 (7,500) 9,000 (45.45%) Stationery & Office Supplies 408 34 600 (250) 350 (41.67%) Utilities - Gas 35,424 29,32s 42,270 (8,000) 34,270 (18.93%) Supplies&Toois 2,851 1,018 4,100 0 4,100 0.00°/a Total Expenditures 326,874 283,111 367,789 (19,309) 348,480 (5.25%) Revenues Transfer from Reserve Fund 0 (4,700) 0 0 0 0.00% Memberships-Pool/Health Club (7,000) (7,000) (7,000) 0 (7,000) 0.00% Admissions - Public Swimming (7,241) (7,418) (7,036) o (7,036) 0.00% Rentals - Pool (110,463) (134,105) (126,505) 9,035 (117,470) (7.14%) Rentals - Pool-School Board 0 0 0 0 0 0.00% Total Revenues (124,704) (153,223) 140,541 9,035 131,506 (6.43%) Net 202,170 129,888 227,248 (10,274) , 216,974 (4.52%) ����� �t � �C���9�➢ 2014 Approved Final Background Information Dunbarton Pool Expenses Expenditures 2713.1100.0000 Salaries & Wages Base Salaries & Wages Total 2713.1100.0000 Salaries & Wages 2713.1200.0000 Overtime To meet service level / workload commitments Total 2713.1200.0000 Overtime 2713.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2713.1400.0000 Employer Contributions 2713.1900.0000 Uniforms As per the Collective Agreement \ Total 2713.1900.0000 Uniforrrrs 2713.2110.0000 Travel ` Parking & Mileage Total 2713.2110.0000 Travel 2713.2131.0000 Cellular Phones . Cell Phone Charges J , Run Date: 15-May-2014 2014 Budget 214,070 214,070 - 2,180 2,180 - 47,831 Total 2713.2131.0000 Cellular Phones 2713.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and - system upgrades Total 2713.2140.0000 Telephones 2713.2340.0000 Seminars & Education . WSI (Water Safety Instruetor) - Aquatic Programmer Defibrillator Training & Recertification - Various staff SFA (Standard First Aid) - Aquatic Programmer Lifesaving Society Instructor & Examiner Recertification - Coordinator, Aquatic Programs and Aquatic Programmer Certified Pool Operator Training - Pool Operators and new Facility Maintenance staff Chemical Safety Course - Facility Staff (20) Total 2713.2340.0000 Seminars & Education 2713.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). � Total 2713.2370.0000 Insurance Premium :• 47,831 2,200 2,200 300 300 600 600 5,040 5,040 50 500 50 � 200 200 1,000 2,000 2,029 2,029 ��� �� ec �i� 2014 Approved Final Background Information Dunbarton Pool 2713.2395.0000 Memberships Life Saving Society Total 2713.2395.0000 Memberships 2713.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program' Pooi Inspection & Audit 'Total 2713.2399.0000 Outside Agency Services 2713.2435.0000 Building Repairs & Mainte Caretaking supplies General supplies Chlorine and Chemicals Door & Window & Lock Repairs Defibrillator Monitoring Contract Outdoor/Indoor Lighting Repairs (relamp pool) Total 2713.2435.0000 Building Repairs & Mainte 2713.2478.0000 Misc.Equipment Repairs & General repairs and maintenance Electrical and Plumbing � Heating and Air Handling (contract) Boiler repair and maintenance (contract) Automatic Pool Vacuum repairs & maintenance Total 2713.2478.0000 Misc.Equipment Repairs & 2713.5300.0000 Stationery & Office Suppl General office supplies Total 2713.5300.0000 Stationery & Office Suppl 2713.5520.0000 Utilities - Gas Budget based on projected 2013 actuals and usage � Total 2713.5520.0000 Utilities - Gas 2713.5902.0000 Supplies & Tools Tools & Safety supplies (replacement) Pool toys and program supplies (replacement) Total 2713.5902.0000 Supplies & Tools Total Expenses Revenue Revenues 1920.2713.0000 2713.9923.0000 Youth singles Trsf frm RF-Dunbartn Pool Admissions - Public Swimm 190 Run Date: 15-May-2014 2014 Budget .� .� 1,000 900 1, 900 4,000 6,000 6,300 2,000 220 4,000 22,520 S 1,500 2,000 2,500 1,500 1,500 9,000 350 350 34,270 34,270 - 3,000 - 1,100 4,100 348,480 L (3,540) ��y �� 6c ��°�� 2014 Approved Final Background Information Dunbarton Pool Run Date: 15-May-2014 2014 Budget Adult singles - (966) Family singles - (1,330) Youth - 10 pass - (784) Adult - 10 pass - (416) Total 2713.9923.0000 Admissions - Public Swimm (7,036) 2713.9932.0000 Rentals - Pool Learn to swim - , (66,000) Private - (3,100) Masters ' , - (11,447) Swim Club , - ° (33,923) Synchro - (3,000) Total 2713.9932.0000 Rentals - Pool 2713.9943.0000 Membership - Pool/Health Annual membership Three Month membership Total 2713.9943.0000 Membership - Pool/Health Total Revenues Net Expenses �91 117,470) - (5,075) - (1,925) � (7,000) (131,506) 216,974 Ci�y o� �o�k��°�ea� 2014 Current Budget Approved Final Don Beer Arena Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved WC./DEC. 'Budgef !% CHGE. Actuals Budget 2014 ' ' 2013 Expenditures Salaries & Wages 515,040 514,232 445,141 43,067 488,208 9•67% Overtime 26,272 32,789 20,910 11,090 32,000 53.04% EmployerContributions 134,538 137,497 125,888 10,592 136,480 8.41% Uniforms 5,239 3,430 6,000 300 6,300 5.00% Travel 165 111 200 0 200 0.00°/o Ceilular Phones 2,848 3,042 2,800 0 2,800 0.00% Telephones 5,389 5,116 6,857 10,156 17,013 148.11°/a Seminars & Education 1,192 2,382 2,700 2,692 5,392 99.70% Insurance Premium 15,583 12,291 12,267 (5,969) 6,298 (48.66%) Ins. Deductible 396 0 2,000 0 2,000 0.00% Recpt, Prom & Sp Events 189 195 0 0 0 0.00% Memberships 0 427 800 0 800 0.00% Outside Agency Serv 0 8,106 7,590 (6,140) 1,450 (80.90%) Build Repairs & Mtce 141,350 91,237 59,060 18,080 77,140 30.61% Misc Equip Repairs 58,207 42,572 52,500 1,600 54,100 3.05% Rental Misc Equip 859 1,050 500 0 500 0.00% Land Rentals 3,250 3,250 6,100 0 6,100 0:00% Stationery & Office Supplies 130 0 500 (250) 250 (50.00%) Forms 0 0 0 0 0 0.00% Utilities - Water 21,459 23,025 25,240 141 25,381 0.56% Utilities - Gas 37,406 30,771 • 37,950 (5,000) 32,950 (13.18%) Utilities - Hydro 190,457 189,533 214,200 (10,006) 204,194 (4.6�%) Supplies & Tools 1,571 66 1,000 0 1,000 0.00% Other Minor Fixed Assets 0 0 0 0 0 0.00% Total Expenditures 1,161,540 1,101,122 1,030,203 70,353 1,100,556 6.83% Revenues Transfer from Reserve Fund (37,988) (7,300) (5,680) 5,680 0 (100.00%) Snack Bar (7,902) (8,888) (8,000) (1,065) (9,065) 13.31% Vending Machines (4,390) (4,079) (5,000) 0 (5,000) 0.00% Rentals (2,478) (3,039) (2,500) (1,300) (3,800) 52.00% Admissions - Skating (3,090) (3,823) (3,000) 0 (3,000) 0.00% Rentals - Ice Surface (956,353) (908,497) (990,000) (12,245) (1,002,245) 1.24% Rentals - Halis (26,712) (31,041) (18,000) (6,000) (24,000) 33.33% Other Misc Revenue (21,503) (27,749) (25,000) (25,000) (50,000) 100.00% Totat Revenues (1,060,416) (994,416) 1,057,180 (39,930) 1,097,110 3.78% Net 101�,124 106,706 (26,977) 30,423 3,446 +(112.77%) 192 ��y �f ic ���a 2014 Approved Final Background Information Don Beer Arena Expenses Expenditures 2715.1100.0000 Salaries & Wages Base Salaries & Wages Total 2715.1100.0000 �alaries & Wages 2715.1.200.Q000 Overtime To meet service level / workload commitments Total 2715.1200.0000 Overtime 2715.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, El, EHT, ) and employer provided benefits such as dental and optical Total 2715.1400.0000 Employer Contributions 2715.1900.0000 Uniforms As per the Collective Agreement Total 2715.1900.0000 Uniforms 2715.2110.0000 Travel Parking & Mileage iotal 2715.2110.0000 Travel 2715.2131.0000 Cellular Phones Cellular Phone Charges Total 2715.2°I31.0000 Cellular Phones 2715.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2715.2140.0000 Telephones 2715.2340.0000 Seminars & Education ORFA B Ticket Renewal - Foreperson and Maintenance Worker (6) ORFA Ice Arena Operational Forum and Recertification - Maintenance Worker (4) CIT (Ice Technician Certificate) - Maintenance staff (3) Defibrillator Training & Recertification - Various staff Tota12715.2340.0000 Seminars & Education 2715.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2715.2370.0000 Insurance Premium 2715.2371.0000 Insurance Deductible Insurance Deductible Total 2715.2371.0000 Insurance Deductible 2715.2395.0000 Memberships �k3 Run Date: 15-May-2014 2014 Budget - 488,208 488,208 - 32,000 32,000 - 136,480 136,480 - 6,300 6,300 - 200 200 - 2,800 2,800 - 17,013 17,013 - 500 - 1, 737 - 1,890 - 1,265 5,392 - 6,298 6,298 - 2,000 2,000 Don Beer Arena s� f �c er�� 2014 Approved Final Background Information Memberships and other related associations Total 2715.2395.0000 Nleinberships 2715.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program Total 2715.2399.0000 Outside Agency Serorices 2715.2435.0000 Building Repairs & Mainte Snow Removal & Salting Caretaking supplies General repairs (supplies) Electrical repairs Plumbing repairs Door and lock repairs Parking lot maintenance Defibrillator Monitoring Contract Replacement of dasher board, kickboard, stay white, tempered glass Replace Rink 3 Lobby Light Fixtures Total 2715.2435.0000 Building Repairs & Mainte 2715.2478.0000 Misc.Equipment Repairs & Refrigeration repairs mainfenance and dehumidifiers (contract) Overhaul Compressor (1) plus (1) minor overhaul Fan and motor repairs, supplies and accessories Electrical and Plumbing repairs Ice Resurfacer maintenance Misc. small equipment repairs Goal Frames & Mesh Elevator Inspection Kitchen Hood Inspection Total 2715.2478.0000 Misc.Equipment Repairs & 2715.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs--Man Lift Total 2715.267�.0000 Misc Equipment Rentals 2715.2682.0000 Land Rentals Parking lot lease with OPG/Hydro One. Total 2715.2682.0000 Land Rentals . 2715.5300.0000 Stationery & Office Suppl General office supplies Total 2715.5300.0000 Stationery & Office Suppl 2715.5302.0000 Forms 2715.5510.0000 Utilities - Water 194 Run Date: 15-May-2014 2014 Budget 800 800 1,450 1,450 20,500 13, 700 15,000 6,000 3,750 750 1,000 440 3,500 12,500 77,140 20,000 15,000 4, 000 4,000 5, 000 1,500 3,000 1, 000 600 54,100 500 500 6,100 6,100 250 250 0 �� �� �c e�°�� 2014 Approved Final Background Information Don �eer Arena Budget based on projected 2013 actuals and regional water rate increase in 2014 Total 2715.5510.0000 Utilities - Water 2715.5520.0000 Utilities - Gas Budget based on projected 2013 actuais and usage Total 2715.5520.0000 Utilities - Gas 2715.5530.0000 Utilities - Hydro Budget based on projected 2013 actuals and rate increase in 2014 Total 2715.5530.0000 Utilities - Hydro 2715.5902.0000 Supplies & Tools First Aid Supplies (replacement) Small tools, etc. (replaeement) � Total 2715.5902.0000 Supplies & Tools 2715.5981.0000 Other Minor Assets Total Expenses Revenue Revenues 1920.2715.0000 Trsf frm RF - Don Beer 2715.9915.0000 Snack Bar Under contract with Pickering Hockey Assoc. Total 2715.9915.0000 Snaek Bar 2715.9916.0000 Vending Machines Don Beer vending machines 'Total 2715.9916.0000 Vending Machines 2715.9922.0000 Admissions - Pleasure Ska Daily admissions for individuals to play shinny hockey - daytime Total 2715.9922.0000 Adrnissions - Pleasure Ska 2715.9930.0000 Rentals - User Fees Yearly contract Total 2715.9930.0000 Rentals - User Fees 2715.9931.0000 Rentals - Ice Surface Ice Surface Rentals Total 2715.9931.0000 Rentals - Ice Surface 2715.9935.0000 Rentals - Halls Various Hall renta.ls, activities Total 2715.9935.0000 Rentals - Halls 2715.9990.0000 Other Revenue Sponsorship Marketing Partnerships Ball Hockey 195 Run Date: 15-May-2014 2014 Budget - 25,381 25,381 - 32,950 32,950 - 204,194 204,194 - 500 - 500 1,000 0 1,100,556 � - (9,065) (9,065} - (5,000) (5,000) - (3,000) (3,000) - (3,800) (3,800) - (1,002,245) (1,002,245) - (24, 000) (24,000) - (25,000) - (4,000) Don Beer Arena Lacrosse Total Revenues Net Expenses ���� �� �c ��o� 20°I4 Approved Final Background Information Total 2715.9990.0000 Other Revenue �1� Run Date: 15-May-2014 2014 Budget (21, 000) (50,000) (1,097,110) 3,446 �i�y of �ic���°ong 2014 Current Budget Approved Final Community Centres Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved WC./DEC. Budgeti '% CHGE. Actuals Budget 2014 ' 2013 Expenditures Salaries & Wages 331,465 306,324 298,000 1,609 299,609 0.54% Overtime . 9,040 7,299 10,460 0 10,460 0.00% EmployerContributions 50,012 51,428 68,211 3,435 71,646 5.04% Uniforms 1,392 683 1,485 715 2,200 48.15% Travel 698 1,663 1,500 0 1,500 0.00% Cellular Phones 3,992 4,810 3,215 0 3,215 0.00% Telephones 15,331 17,400 14,043 2,529 16,572 18.01% Seminars & Education 961 639 1,000 750 1,750 75.00% Insurance Premium. 6,173 4,802 4,824 (471) 4,353 (9.76°/o) Ins. Deductible 0 0 2,000 0 2,�00 0.00% Recpt, Prom & Sp Events 57 2,598 0 2,500 2,500 0.00% OutsideAgencyServ 24,162 46,061 41,771 (32,771) 9,000 (78.45%) $uild Repairs & Mtce 175,465 165,319 103,165 45,088 148,253 43.70% Veh - Repairs & Maintenance 13,184 8,403 5,000 0 5,000 0.00% Misc Equip Repairs 17,247 63,892 42,000 (13,300) 28,700 (31.67%) Building Rentals 159 10 10 0 10 0.00% Rental Misc Equip 0 0 0 0 0 0.00% Utilities - Water 7,526 7,406 8,540 (45) 8,495 (0.53%) Utilities - Gas 21,967 26,567 24,490 2,500 26,990 10.21% Utilities - Hydro 82,979 96,581 99,060 1,594 100,654 1.61% Utilities - Oil 4,991 5,271 4,867 0 4,867 0.00% Gas, Oil Tires 9,866 9,358 10,250 (1,558) 8,692 (15.20%) Supplies & Tools 3,079 198 2,000 0 2,000 0.00% Misc. Equipment 0 0 0 0 0 0.00% Total Expenditures 779,746 826,712 745,891 12,575 758,466 1.69% Revenues Transfer from Reserve Fund 0 (29,736) (27,271) 27,271 0 (100.00%) Vending Machines (1,144) (1,252) (1,000) 0 (1,000) 0.00% Rentals - West Shore C.C. (47,194) (32,569) (41,000) (9,000) (50,000) 21.95% Rentals - East Shore C.C. (33,021) (44,934) (41,000) 0 (41,000) 0.00% Rentals - Claremont C.C. (463) (1,183) (500) 0 (500) 0.00% Rentals - Petticoat Creek (38,580) (39,772) (40,000) (4,000) (44,000) 10.00% Rentals - Green River C.C. (2,655) (442) (8,600) 8,600 0 (100.00%) Other Misc Revenue 0 0 (3,000) 0 (3,000) 0.00% Total Revenues (123,057) (149,888) 162,371 22,871 139,500 (14.09%) Net 656,689 676,824 583,520 35,446 618,966 ' 6.07% 197 �t� �� �c ���� 2014 Approved Final Background Information Community Centres Expenses , Expenditures 2719.1100.0000 Salaries & Wages Base Salaries and Wages Total 2719.1100.0000 Salaries & Wages 2719.1200.0000 �vertime To meet service level / workload commitments Total 2719.'1200.0000 Overtime 2719.1400.0000 Employer Contribufiions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dentai and optical Total 2719.1400.0000 Employer Contributions 2719.1900.0000 Uniforms As per the Collective Agreement Tota I 2719.1900.0000 l) n if o rm s 2719.2110.0000 Travel Parking & mileage Total 2719.2110.0000 Travel 2719.2131.0000 Cellular Phones Cellular Phone and Pager Charges Total 2719.2131.0000 Cellular Phones 2719.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2719.2140.0000 Telephones 2719.2340.0000 Seminars & Education Defibrillator Training & Recertification - Facility Security Guards (7) and volunteers at Ciaremont Community Centre (10) Security Guard Licence Renewals - Facility Security Guards (7) Total 2719.2340.0000 Seminars & Education 2719.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2719.2370.0000 Insurance Premium 2719.2371.0000 Insurance Deductible Insurance Deductible Total 2719.2371.0000 Insurance Deductible 2719.2394.0000 Recpt, Prom & Sp Events Indoor Soccer Facility Grand Opening Event 198 Run Date: 15-May-2014 2014 Budget - 299,609 299,609 - 10,460 10,460 - 71,646 71,646 - 2,200 2,200 - 1,500 1, 500 - 3,215 3,215 - 16, 572 16, 572 - 1, 350 - 400 1,750 - 4,353 4,353 - 2,000 2,000 - 2,500 et o� v� ���� 2014 Approved Final Background Information Corrimunity Centres Total 2719.2394.0000 Recpt, Prom & Sp Events 2719.2399.0000 Outside Agency Services Base Hospital Support Defibrillation Program - Petticoat Creek and Ciaremont . Community Centres ($1,500 x 2) PESCA revenue sharing agreement -(terminated in March 2014) Total 2719.2399.0000 Outside Agency Services 2719.2435.0000 Building Repairs & Mainte Painting (Bentley House Ramp, Claremont CC - exterior north and east walls and - interior main foyer) Carpet Replacement (Seniors Centre at Claremont CC) Caretaking supplies General supplies Window door and lock repair Service Contracts (garbage, snow removal & salting) Provision for pumping out septic system Mt. Zion Environmental Monitoring - water treatment and testing of wells (Reduction in Frequency due to new regulations and equipment) Fire Alarm & Security Monitoring Contract Defibrillator Monitoring Contract Window cleaning Additional septic pumping at Greenwood, Claremont & Whitevale CC Emergency repairs/equipment replacement (aging buildings) Senior Centre Chairs (replacement) Building R&M Total 2719.2435.0000 Building Repairs � Mainte 2719.2457.0000 Vehicle-Repair & Maintena Culture & Recreation - vehicle Total 2719.2457.OQ00 Vehicle-Repair & Maintena 2719.2478.0000 Misc.Equipment Repairs & Domestic Hot Water Tank Replacement (Greenwood & Whitevale CC) HVAC Fire Inspection Emergency Lighting (increase due to new testing regulations) Pumps, motor, etc. Boiler repair and maintenance Energy Management--Service Contract Kitchen Hood Exhaust System Inspection Enhanced Emergency Management - add HVAC at Claremont CC to emergency generator. ' 199 Run Date: 15-May-2014 2014 Budget 2,500 - 2,000 ��� • 111 15,500 8,000 10,500 14,000 10,000 39,700 3,000 15,000 1,155 440 4,000 2,500 15,000 4,000 5,458 148,253 5,000 5,000 7,000 5,000 2,000 4,Q00 1, 000 2,000 3,000 1,200 3,500 Community Centres it� of �� ���� 2014 Approved Final Background Information Run Date: 15-May-2014 2014 � Budget Total 2719.2478.0000 Misc.Equipment Repairs & 2719.2648.0000 Rec. Building Rentals Brougham Community Centre -- Federal rentai charge Total 2719.2648.0000 Rec. Building Rentals 2719.5510.0000 Utilities - Water Budget based on projected 2013 actuals and regionat water rate increase in 2014 , Total .2719.5510.0000 Utilities - Water 2719.5520.0000 Utilities - Gas Budget based on projected 2013 actuals and usage Total 2719.5520.0000 Utilities - Gas 2719.5530.0000 Utilities - Hydro Budget based on projected 2013 actuals and rate increase in 2014 Total 2719.5530.0000 Utilities - Hydro 2719.5540.0000 Utilities - Oil Mt. Zion Community Centre . Total 2719.5540.0000 Utilities - Oil 2719.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 7200 litres @$1.11/ litre Oil changes and tires Total 2719.5900.0000 Gas, Oil, Tires Etc. 2719.5902.0000 Supplies & Tools First Aid and Safety (replacement), small tools, etc. (replacement) Total 2719.5902.0000 Supplies & Tools 2719.5978.0000 Misc. Equipment Total Expenses ' Revenue Revenues 1920.2719.0000 Trsf frm RF-Facilities 2719.9916.0000 Vending Machines East Shore C.C. Total 2719.9916.0000 Vending Machines 2719.9937.0000 Rentals - West Shore C.C. � West Shore Community Centre--Nursery School Lease Hall Rentals Total 2719.9937.OA00 Rentals - West Shore C.C. 2719.9938.0000 Rentals - East Shore C.C. Hall & Room Rentals � Total 2719.9938.0000 Rentals - East Shore C.C. 11 28,700 10 10 8,495 8,495 26, 990 26,990 100,654 100,654 4,867 4,867 - 7,99�2 - 700 8,692 1/� 111 � 758,466 � (1,000) (1,000) - (4,000) - (46,000) (50,000) - (41,000) (41,000) �� � ic ��°��a 2014 Approved Final Background Information Community Centres 2719.9947.0000 Rentals - Claremont C. C. Hall Rentals (Saturday evenings only) Total 2719.9947.0000 Rentals - Claremont C. C. 2719.9949.0000 Rentals - Petticoat Creek Estimated Revenues Total 2719.9949.0000 Rentals - Petticoat Creek 2719.9956.0000 Rentals - Green River C.0 Church Lease (contract terminated) Total 2719.9956.0000 Rentals - Green River C.0 2719.9990.0000 Other Revenue Damage deposit forfeited Total 2719.9J90.0000 Other Revenue Total Revenues Net Expenses ��� Run Date: 15-May-2014 2014 Budget - (500) (500) - (44, 000) (44, 000) - 0 0 - (3,000) (3,000) (139,500) 618,966 �;�y �� �a������g 2014 Current Budget Approved Final Recreation Complex - Central Core Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget'; % CHGE ' Actuals Budget 2014 2013 Expenditures Salaries & Wages 1,592,571 1,670,949 1, 510,160 155,444 1,665,604 10.29% Overtime 55,578 48,143 63,100 0 63,100 0.00% EmployerContributions 351,921 384,864 363,597 (354) 363,243 (0.10%) Uniforms 7,625 9,514 6,800 8,700 15,500 127.94°/a Travel 953 1,834 2,000 0 2,000 0.00% CellularPhones 11,204 13,590 11,000 700 11,700 6.36% Telephones 24,928 22,093 17,673 5,003 22,676 2s.31% Advertising 23,384 24,973 25,000 0 25,000 0.00% Subscription & Publications 510 385 500 0 500 0.00% Seminars & Education 4,948 5,886 5,360 (310) 5,050 (5.78%) Insurance Premium 50,591 24,419 24,393 (7,200) 17,193 (29.52%) ins. Deductibie 0 0 4,000 0 4,000 0.00% Consulting & Professional 0 0 0 50,000 50,000 0.00% Recpt, Prom & Sp Events 5,775 10,266 7,000 0 7,000 0.00% Memberships 1,890 2,180 2,810 0 2,810 0.00% Outside Agency Serv 52,204 55,559 69,070 (14,130) 54,940 (20.46%) Build Repairs & Mtce 206,969 270,755 232,495 (60,700) 171,795 (26.11%) Misc 6quip Repairs 23,436 66,312 97,700 (17,255) 80,445 (17.66%) Software/Hardware Maintenance C 0 6,104 6,110 0 6,110 0.00% Other Fix. Assets Rep & Mtce. 65,586 24,753 72,800 (10,500) 62,300 (14.42%) Rental Misc Equip 3,050 1,449 2,000 0 2,000 0.00°/o Stationery & Office Supplies 8,445 8,841 , 9,800 (900) 8,900 (9.18%) Forms 1,140 1,322 700 300 1,000 42.86% Supplies - Special Events 4,126 3,595 6,000 0 6,000 0.00% Utilities-Water 38,181 38,024 42,010 ` (769) 41,241 (1.83%) Utilities - Gas 44,509 56,564 52,500 4,000 56,500 7.62% Utilities-Hydro 228,724 246,454 231,020 28,171 259,191 12.19% Supplies & Tools 24,730 20,580 23,950 2,500 26,450 10.44% Minor Furniture & Fixtures 14,315 0 0 5,000 5,000 0.00% Misc. Equipment 0 0 0 12,000 12,000 0.00% Taxes Tenant 0 � 0 1,575 0 1,575 0.00% Total Expenditures 2,847,293 3,019,408 2,891,123 159,700 3,050,823 5.52% Revenues Transfer from Reserve Fund 0 0 (15,000) 15,000 0 (100.00%) Vending Machines (12,461) (3,604) (13,000) 9,000 (4,000) (69.23%) Child Supervision (5,446) (7,845) (14,753) 7,753 (7,000) (52.55%) FitnessTesting (33,758) (25,244) (119,898) 84,898 (35,000) (70.81%) Other Revenue 0 0 0 0 0 0.00°/a ��� ���y of ��c����s�g 2014 Current Budget Approved Final Recreation Gomplex - Central Core Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Butlget; % CHGE Actuals Budget 2014 I 2013 ! Admissions - Tennis (105,092) (92,368) (120,000) 15,000 (105,000) (12.50%) Admissions - Squash (16,054) (15,127) (28,000) 8,000 (20,000) (28.57%) Admissions - Fitness Room (11,650) (9,005) (22,000) 7,000 (15,000) (31.82%) Admissions - Racquet Ball (15,044) (9,361) (12,500) (2,500) (15,000) 20.00% Rentals-Mtg.Room/Public (19,722) (19,174) (26,000) 5,000 (21,000) (19.23%) Rentals - Mtg. Room/Prog. (27,000) (27,000) (25,000) (2,000) (27,000) 8.00% Rentals - Halls (84,678) (61,548) (90,000) (3,000) (93,000) 3.33°/o Rentais - Lockers (437) (384) (800) 200 (600) (25.00%) Membertships - Tennis (40,027) (35,552) (60,000) 20,000 (40,000) (33.33%) Memberships- Pool/Health Club (636,831) (588,015) (710,500) 60,500 (650,000) (8.52%) Memberships - Squash (104,799) (90,764) (127,000) 22,000 (105,000) (17.32%) Memberships - General (145,866) (145,530) (156,297) (38,703) (195,000) 24.76% Memberships - Racquet Ball (26,830) (20,943) (31,000) 4,000 (27,000) (12.90°/o) Rentals - Wellness Clinic (34,206) (38,700) (35,226) (3,474) (38,700) 9•86% Rentals - Pottery Studio (4,800) (9,600) (9,600) 0 (9,600) 0.00% Other Misc Revenue (17;993) (17,952) (10,000) (58,000) (68,000) 580.00% Netted Revenue (63,716) 0 0 0 0 0.00% Nutrition 0 0 0 0 0 0.00% Other Revenue - Membership NSF (1,680) (2,465) (5,000) 3,500 (1,500) (70.00%) Total Revenues (1,408,090) (1,220,181) 1,631,574 154,174 1,477,400 (9.45%) Net 1,439,203 1,799,227 1,259,549 313,874 1,573,423 24.92% ric L i�� of �� er�� 2014 Approved Final Background Information Recreation Complex - Central Core Expenses � Expenditures 2731.1100.0000 Salaries & Wages Base Salaries & Wages Fitness Instructors (transfer from 2712.1100.9314) Additional Fitness Instructor Salaries (offset by increased revenue in Fitness Memberships 2731.9945) Foreperson, Facilities Maintenance - Position eliminated (Funds are used to firiance new position in cost centre 2711 Supervisor, Facilities Operations) Maintenance Mechanic, Facilities (start date March 1, 2014) (partially offset by contract cost savings) Total 2731.1100.0000 Salaries & Wages 2731.1200.0000 Overtime Facilities Front Desk and Program Total 2731.1200.0000 Overtime 2731.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related with Fitness Instructors (transfer from 2712.1100.9314) Benefits related with Foreperson, Facilities Maintenance - Position eliminated Benefits related with Maintenance Mechanic, Facilities Total 2731.1400.0000 Employer Contributions 2731.1900.0000 Uniforms As per the Collective Agreement Total 2731.1900.0000 Uniforms 2731.2110.0000 Travel Parking & Mileage Total 2731.2110.0000 Travel 2731.2131.0000 Cellular Phones Annual cell phone charges for staff and Smartphone charges for Supervisor (2), Foreperson (1) and Compiex Secretary (1) Total 2731.2131.0000 Cellular Phones 2731.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2731.2140.0000 Telephones 2731.2210.0000 Advertising Provide newspaper & brochure advertisements and promotions packages 204 Run Date: 15-May-2014 2014 Budget 1,513,196 129, 084 38,703 (74,152) 58,773 1,665,604 52, 300 10,800 63,100 352,045 - 14,500 - (23,112) - 19,810 363,243 15,500 15,500 2,000 2,000 . 11,700 11,700 22,676 22,676 25,000 Recreation Complex - Central Core e� �� s����°��a 2014 Approved Final Background Information Total 2731.2210.0000 Advertising 2731.2220.0000 Subscriptions & Publicati Reference material, journals and reports - Total 2731.2220.0000 Subscriptions & Publicati 2731.2340.0000 Seminars & Education ' Can-Fit Pro Training - Health & Fitness Speciatist - First Aid/CPR Defibrillator Training & Recertification - Various staff - Parks & Recreation Ontario Annual Training - Supervisor, Facility Programs - CSEP (Canadian Society for Exercise Physiology) - Health & Fitness Specialist and - Coordinator, Fitness Rooms (3) � College of Kinesiology - Health & Fitness Specialist - Accessible LifeCycle Training - Coord., Recreation Comple�c Admin. - Totaf 2731.2340.0000 5eminars & Education 2731.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and - property. (Policy coverage includes: liability, automobile and property). , Total 2731.2370.0000 Insurance Premium 2731.2371.0000 Insurance Deductible Insurance Deductible - . Total 2731.2371.0000 Insurance Deductible 2731.2392.0000 Consulting & Professional Integrated Energy Design Study - A study of the Rec. Complex's air conditioning, - ice making, water heating and hot water storage systems that will identify optimal configurations to reduce capital, maintenance and energy costs and will produce tender ready documents to replace these systems. Funded 100% by SaveOnEnergy Program. , Total 2731.2392.0000 Consulting & Professional 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R Open House & Anniversary Celebration - Membership Recognition Initiative - Total 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 2731.2395.0000 Memberships Facility Licences : Mech. Lic., Prof. fees, etc. - Program memberships: Squash Ontario - Tennis Ontario - Ontario Fitness Council - Fitness Centre Accreditation (4 staff) - Ontario Kinesiology Association - Racquetball Ontario - ���� Run Date: 15-May-2014 2014 Budget 25,000 � 500 500 700 1,200 1,000 1,000 650 500 5,050 17,193 17,193 . 4,000 4,000 50,000 50,000 4,000 3,000 7,000 100 280 1,040 180 180 215 100 �fy � �cF���i� 2014 Approved Final Background Information Recreation Complex - Central Core Run Date: 15-May-2014 2014 Budget Parks & Recreation Ontario - � 215 Can Fit Pro - 250 CSEP Membership - 250 � Total 2731.2395.0000 Memberships 2,810 2731.2399.0000 Outside Agency Services Tennis Professional Squash Professional Base Hospital Support Defibrillation Program Defibrillator Monitoring Costs Total 2731.2399.0000 Outside Agency Services 2731.2435.0000 Building Repairs & Mainte Caretaking Supplies General Supplies Glass Cleaning (quarterly) Snow Removal & Salting Building Supplies and Repairs Electrical Repairs Plumbing Repairs Lamps, Ballasts, Fuse Inventory Window, Door and Lock Repairs Various repairs to infrastructure� due to aging facility Fire Alarm Monitoring Contract Defibrillator Monitoring Contract Duct Cleaning on Various Areas Replace Windows Window Cleaning Mirror Replacements Substation Maintenance for Electrical Service Carpet Service - mats Painting and Tile Repairs Door Replacement Program Replace Food Warmer in Banquet Hall Table & Chair Replacement in Child Supervision Room Total 2731.2435.0000 Building Repairs & Mainte 2731.2478.0000 Misc.Equipment Repairs & Various program equipment at the Recreation Complex Treadmill Belt replacements DBS Printer Repairs Chiller Scheduled Maintenance ��I� - 13,300 - 38,860 - 1, 900 - 880 54, 940 15,000 6,300 8,000 14,200 8, 000 8,000 7,000 8,000 7,000 20,000 735 660 5,000 3,000 4,000 4,000 3,500 6,000 15,000 25,000 2,500 900 171,795 20,000 13,600 1,000 20,000 ���y �� ��� �i� 2014 Approved Final Background Information Recreation Complex - Central Core Run Date: 15-May-2014 2014 Budget Cooling Tower Sand Fiiter - 10,000 Security Camera - DVR Repairs - 7,000 Electrical Substation Inspection - 5,045 Hof Water Tank Inspection - 2,000 Kitchen Hood Inspection - 600 Ladder/Lift Inspection • - 1,2Q0 Total 2731.2478.0000 Misc.Equipment Repairs & 80,445 2731.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Recreation - DBS - 6,110 Total 2731.2479.0000 Sfwr/Hdwr Maint Gontracts 6,110 2731.2481.0000 Other Fixed Assets-Rpr & Air Circulation Equipment (contract out) -� 5,000 Elevator Inspection & Repair (contract out) - 4,800 Air Conditioning (contract out) - 7,000 Energy Management--Service Contract - 4,500 Boiler Inspection and Repair (contract out ) - 3,500 Water Treatment - 6,000 Plumbing Repair and Maintenance - 4,000 Fire Alarm Inspection and Service (contract out ) - 3,000 Motors, Belts, Filters - 3,000 Custoc{ial Repairs and Maintenance - 4,000 Tennant Floor machine service - 5,000 Diesel Generator Repair and Maintenance (contract out) - 5,500 Chiller Maintenance Contract - 7,000 Total 2731.248°I.0000 Other Fixecl Assets-Rpr & 62,300 2731.2678.0000 Misc Equipment Rentals dccasional equipment needs, other equipment rentals � - 2,000 Total 2731.2678.0000 Misc Equipment Rentals 2,000 2731.5300.0000 Stationery & Office Suppl General office supplies - 3,900 � Computer related - 5,000 iotal 2731.5300.0000 Stationery & Office Suppl 8,900 2731.5302.0000 Forms Professional printing services (Gift Cards) - 1,000 Total 2731.5302.0000 Forms 1,000 2731.5340.0000 Supplies - Spec.Events/Ba Provide mix for banquet hall and meeting room rentals - 6,000 Total 2731.5340.0000 Supplies - Spec.Events/Ba 6,000 2731.5510.0000 Utilities - Water ��� ��y �� �� ���� 2014 Approved Final Background Information Recreation Complex � Central Core Budget based on projected 2013 actuals and regional.water rate increase in 2014 Total 2731.5510.0000 Utilities � Water 2731.5520.0000 Utilities - Gas Budget based on projected 2013 actuals and usage Total 2731.5520.0000 Utilities - Gas 2731.5530.0000 Utilities - Hydro Budget based on projected 2013 actuals and rate increase in 2014 Total 2731.5530.0000 Utilities - Hydro 2731.5902.00Q0 Supplies & Tools Card Access supplies (cards, cartridges) Racquets, balls, eyewear for Elective Programs (replacement) Fitness Testing supplies (replacement) Creative Centre Combination Locks (replacement) First Aid Supplies (replacement) , Small Tools Child Supervision Centre Totaf 2731.5902.0000 Supplies & Tools 2731.5973.0000 FuCniture & Fixtures Desk replacement - Coordinator, Community Recreation Programs. Total 273°I.5973.0000 Furniture & Fixtures 2731.5978.0000 Misc. Equipment Replacement of 2 ice machines for Banquet Hall Total 2731.5978.0000 Misc. Equipment 2731.8960.0000 Taxes - Tenant Taxes (Tenant) Total 2731.8960.0000 Taxes - Tenant Total Expenses Revenue Revenues 1920.2731.0000 Trsf frm RF-Rec Cmplx Cor 2731.9916.0000 Vending Machines Based on 12% of total Complex Vending Machine Sales Total 2731.9916.0000 Vending Machines 2731.9921.0000 Admissions - Tennis Prime time court admissions Non Prime time court admissions Total 2731.9921.0000 Admissions - Tennis r�j�, Run Date: 15-May-2014 2014 Budget - 41,241 41,241 - 56,500 56, 500 � 259,191 259,191 - 17,500 - 1,200 - 1,000 - 900 - 750 - � 1,600 - 1,500 - 2,000 26,450 - 5, 000 5,000 - 12, 000 12,000 - 1, 575 1, 575 3,050,823 C - (4,000) (4,000) - (73,500) - (31;500) (105,000) �t� �� �� ��°�� 2014 Approved Final Background Information Recreation Complex - Central Core 2731.9924.0000 Admissions - Squash Pay as you play--Prime time court admissions Non prime time caurt admissions Total 2731.9924.0000 Admissions - Squash 2731.9925.0000 Admissions - Fitness Room Adult - Singles � Adult - 5 Pass Adult - 10 Pass Total 2731.9925.0000 Admissions - Fitness Room 2731.9926.0000 Adrr�issions - Racquet Ball Pay as you play--Prime time court admissions Non prime time court admissions Total 2731.9926.0000 Admissions - Racquet Ball 2731.9933.0000 Rentals - Mtg. Room/Publi Various private rentals for Complex Meeting Rooms (1,2 & 3) Total 2731.9933.0000 Rentals - Mtg. Room/Publi 2731.9934.0000 Rentals - Mtg. Room Prg. Rentals for Division CuL & Rec. operating at the Pickering Recreation Complex Total 2731.9934.0000 Rentals - Mtg. Room Prg. 2731.9935.0000 Rentals - Halls Various private rentals for Complex East and West Salons (Banquet Halls) Total 2731.9935.0000 Rentals � Halls 2731.9939.0000 Rentals - Misc. Equipment Misc. Racquet Rentals Total 2731.9939.0000 Renials - iVlisc. Equipment 2731.9941.0000 Tennis Memberships Tennis Tennis (new memberships) Total 2731.9941e0000 Tennis IVlemberships 2731.9943.0000 Health Memberships Health Health (Basic) Health (Plus) New Memberships (All inclusive) Total 2731.9943.0000 Health IVlemberships 2731.9944.0000 Squash Memberships Squash Total 2731.9944.0000 Squash Memberships 2731.9945.0000 Membership - Fitness � r�• Run Date: 15-May-2014 2014 Budget - (17,000) - (3,000) (20,000) - (8,000) . - (1,000) - (6,000) '(15,000) - (9,000) - (6,000) (15,000) - (21,000) (21,000) - (27,000) (27,000) - (93,000) (93,000) - (600) (600) - (12,000) - (28,000) (40,000) - (10,000) - (470,000) - (100,000) - (70,000) (650,000) - . (105,000) (105,000) Recreation Complex - Ceretral Care ��� �� i�k��°��� 2014 Approved Final Background Information Fitness (new memberships) Golden/Combination iotal 2731.9945.0000 Membership - Fitrress 2731.9946.0000 Racquet Bafl Memberships Racquetball Racquetball (new memberships) � iotal 2731.9946.0000 Racquet �all Memberships 2731.9954.0000 Netted Revenue 2731.9957.0000 Rentals - Pottery Studio Contractual Agreement with "The Pottery Studio" for lease of space ($800 per month for 2013) Total 2731.9957.0000 Rentals - Pottery Studio 2731.9958.0000 Rentals - Wellness Clinic Wellness Health Centre Ltd. Pickering Sports Medicine & Wellness Centre Total 2731.9958.0000 Rentals � Wellness Clinic 2731.9970.0000 Child Supervision Single hour admission 10 hour pass iotal 2731.9970.0000 Child Supervision 2731.9975.0000 Fitness Testing In House Personal Training and Fitness Testing Total 2731.9975.0000 Fitness Testing 2731.9990.0000 Other Revenue Leased equipment /space • SaveOnEnergy Program Funding for Integrated Energy Design Study Total 2731.9990.0000 Other Revenue 2731.9991.0000 Oth Rev-Fac Rent NSF Fee Total 2731.9991.0000 Oth Rev-Fac Rent NSF Fee 2731.9992.0000 OTH REV-MEMBRSHP NSF FEE NSF Revenue Total 2731.9992.0000 OTH REV-MEMBRSHP NSF IFEE Total Revenues Net Expenses 210 Run Date: 15-May-2014 2014 Budget - (150,000) - (45,000) (195,000) - (3,000) - (24,000) (27, 000) 0 (9,600) (9,600) - (13,500) - ' (25,200) (38,700) - (2,000) - (5,000) (7,000) - (35,000) (35,000) - (18,000) - (50,000) (68,000) 0 0 (1,500) (1,500) (1,477,400) 1,573,423 ��ty �� ���������,g 2014 Current Budget Approved Final Recreation Complex - Pool Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget; % CHGE. '. Actuals Budget ! 2014 ' 2013 Expenditures Salaries & Wages 401,671 390,570 450,728 2,431 453,159 0.54°/o Overtime 11,380 9,437 12,550 0 12,550 ' 0.00% Employer Contributions 67,918 69,968 97,716 687 98,403 0.70% Uniforms 4,441 3,920 5,000 0 5,000 0.00% Travel • 117 121 300 0 300 0.00% Cellular Phones 414 159 500 0 500 0.00% Telephones 1,702 2,488 1,988 532 2,520 26.76% �eminars & Education 2,837 424 2,800 0 2,800 0.00% Insurance Premium 7,146 6,593 6,632 (898) 5,734 (13.54%) Recpt, Prom & Sp Events 0 30 0 0 0 0.00% Memberships 92 307 � 330 (26) 304 (7.88%) Build Repairs & Mtce 94,086 68,770 65,000 42,000 107,000 64.62% Misc Equip Repairs 20,211 21,917 26,500 0 26,500 0.00% Utilities-Water 38,181 38,024 42,010 (769) 41,241 (1.83%) Utilities - Gas 44,356 56,520 52,500 4;000 56,500 7.62% Utilities - Hydro 162,584 174,321 164,310 17,502 181,812 10.65°/a Supplies & Tools 2,631 1,275 2,000 0 2,000 0.00% Misc. Equipment 0 4,668 5,500 (4,540) 960 (82.55%) Total Expenditures 859,767 849,512 936,364 60,919. 997,283 6.51% Revenues Donations 0 0 0 0 0 0.00% Transfer from Reserve Fund (12,500) 0 0 0 0 0.00% Admissions - Public Swimming (61,633) (57,230) (62,000) 0 (62,000) 0.00% Rentals - Pool (157,060) (175,379) (164,335) 0 (164,335) o.00% Rentals - Pool-School Board (2,135) 0 (2,500) 500 (2,000) (20.00%) Memberships- Pool/Health Club (63,835) (66,814) (68,000) (321) (68,321) 0.47% Other Misc Revenue 0 0 0 0 0 0.00% Total Revenues (297,163) (299,423) 296,835 179 296,656 (0.06%) Net � 562,604 550,089 639,529 61,098 700,627 9.55% 211 ���� �� 6c���°�� , 2014 Approved Final Background Information Recreation Complex � Pool Expenses Expenditures 2733.1100.0000 Salaries & Wages Base Salaries & Wages 7otal 2733.1100.0000 Salaries & Wages 2733.1200:0000 Overtime To meet service level / workload commitments Total 2733.1200.0000 Overtirne 2733.1400.0000 Employer Contributions This item in,cludes mandatory deductions ( CPI', EI, EHT, ) and employer provided benefits such as dental and optical Total 2733.1400.0000 Employer Contributions 2733.1900.0000 Uniforms As per the Collective Agreement Total 2733.1900.0000 Uniforms 2733.2110.0000 Travel , Aquatic Program Coordinator: Parking & Mileage Total 2733.2110.0000 Travel 27332131.0000 Cellular Phones Cell phone located at lifeguard office to be used for emergency purposes. Total 2733.2131.0000 Cellular Phones 2733.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Total 2733.2140,0000 Telephones 2733.2340.0000 Seminars & Education Defibrillator Training and Red Cross Instructors - Various staff (CPO) Certified Pool Operator training and recertifications - Pool Operators and New Facility Maintenance staff Technical Training HVAC Workshops - 2 staff Total 2733.2340.0000 Seminars & Education 2733.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobi.le and property). Tota12733.2370.0000 Insurance Premium 2733.2395.0000 Memberships PRO - Aquatics Life Saving Society Total 2733.2395.0000 Memberships 212 Run Date: 15-May-2014 2014 Budget - 453,159 453,159 - 12,550 12,550 . - 98,403 98,403 - 5, 000 5,000 - 300 300 - 500 500 - 2,520 2,520 - 950 - 1,050 - 800 2,800 - 5,734 5,734 - 214 - 90 304 ���� �� ��������� , 2014 Approved Final Background Information Recreation Complex - Pool Run Date: 15-May-2014 2014 Budget 2733.2435.0000� Building Repairs & Mainte Pool Chemicals - 18,000 Cleaning Suppiies - 11,000 Miscellaneous - 2,000 Electrical and Plumbing Repairs - 10,000 Lamps, Ballasts and Fuse Inventory - 4,000 Filters, etc. - 3,000 Tile, painting, door and lock repairs - 12,000 Contract for snow removal & salting - 10,000 Mirror Replacement - change rooms - 2,000 Pool Tile Replacement - 35,000 Total 2733.2435.0000 Building Repairs � Mainte 107,000 2733.2478.0000 Misc.Equipment Repairs & Filter System Pool Supplies and Equipment Electrical and Plumbing Dry-O-Tron repairs (contract) Pumps, Motors, Vaives, Seals Repair parts for pool uacuum Bleacher Safety Inspection Tota( 2733.2478.0000 Misc.Equipment Repairs & 2733.5510.0000 Utilities - Water Budget based on projected 2013 actuals and regional water rate increase in 2014 Total 2733.5510,0000 Utilities - Water 2733.5520.0000 Utilities - Gas Budget based on projected 2013 actuals and usage Total 2733.5520.0000 Utilities - Gas 2733.5530.0000 Utilities - Hydro Budget based on projected 2013 actuals and rate increase in 2014 Total 2733.5530.0000 Utilities - Hydro 2733.5902.0000 Supplies & Tools First Aid Supplies Toys and Program Supplies (replacement) Small Tools etc. - Total 2733.5902.0000 Supplies & Tools 2733.5978.0000 Misc. Equipment Spinal Board Total 2733.5978.0000 Misc. Equipment g 213 - 6,500 - 5,000 - 4,000 - 4,000 - 3,000 - 2,000 - 2,000 26.500 - 41,241 41,241 - 56, 500 ' 56, 500 - 181,812 181.812 - 800 - 700 - 500 2,000 - 960 960 ��� �� ������� 2014 Approved Final Background Information • • , • - "•r Total Expenses Revenue Revenues 1920.2733.0000 Trsf frm RF - Rec Cmplx 2i33.9923.0000 Admissions - Public Swimm Youth singles Adult singies Family singles Youth -10 pass Adult - 10 pass iotal 2733.9923.0000 Admissions - Public Swimm 2733.9932.0000 Rentais - Pool Learn to swim Private Pickering Swim Club Disabled swim Total 2733.9932.0000 Rentals - Pool 2733.9936.0000 Rentals - Pool - School B School Pool rentals Total 2733.9936.0000 Rentals - Pool - School B 2733.9943.0000 Membership - Pool/Health Annual � Three month Total Revenues Net Expenses Total 2733.9943.0000 Membership - Pool/Health 214 Run Date: 15-May-201.4 2014 Budget 997,283 0 - (29,000) - (17,250) - (8,750) - (3,000). - (4,000) (62,000) - (98,000) - (14,000) - (52,035) - (300) (164,335) - (2,000) (2,000) - (45,700) - (22,621) - 0 (68, 321) (296,656) 700,627 �o�y �� Po�k��°��g 2014 Current �udget Approved Final Recreation Complex - Arenas Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved WCJDEC. Budget: i°/o CHGE. Actuals Budget 2014 i ' 2013 ' Expenditures Salaries & Wages 459,240 494,520 448,102 (61,864) 386,238 (13.81%) Overtime 34,794 28,427 20,910 4,090 25,000 19.56% EmployerContributions 107,215 129,153 126,971 (11,927) 115,044 (9.39%) Uniforms 4,129 4,277 3,500 2,110 5,610 60.29% Cellular Phones 573 764 1,000 0 1,000 0.00% Telephones 4,876 3,797 978 265 1,243 27.�0% Seminars & Education 2,704 1,678 1,145 1,495 2,640 130.57% Insurance Premium 8,881 10,826 10,859 (5,893) 4,966 (54.27%) Ins. Deductible 0 0 0 0 0 0.00% Recpt, Prom & Sp Events 42 315 0 0 0 0.00% Outside Agency Serv 0 0 424 26 450 6.13% Build Repairs & Mtce 76,947i 75,907 74,280 (3,960) 70,320 (5.33%) Misc Equip Repairs 34,064 27,954 31,000 0 31,000 0.00% Rental Misc Equip 0 687 500 0 500 0.00% Stationery & Office Supplies 555 100 800 (350) 450 (43.75%) Forms 0 0 300 0 300 0.00% Utilities - Water 8,485 8,450 9,240 201 9,441 2.18% Utilities - Gas 10,487 13,588 12,500 1,000 13,500, 8.00% Utilities = Hydro 167,703 180,332 169,290 19,850 189,140 11.73% Gas, Oil Tires 0 0 0 0 0 0.00°/o Supplies&Tools 889 1,743 2,500 0 2,500 0.00% Total Expenditures 921,584 982,518 914,299 (54,957) 859,342 (6.01%) Revenues Snack Bar (1,057) (1,770) (2,000) 0 (2,000) 0.00% Vending Machines (1,159) (1,310) (2,000) 0 (2,000) 0.00% Advertising Space (31,485) (23,400) (20,000) (25,000) (45,000) 125.00% Admissions - Skating (20,542) (23,224) (25,000) 3,000 (22,000) (12.00%) Rentals - Ice Surface (574,256) (538,730) (595,000) (793) (595,793) 0.13% Rentals - Mtg. Room/Public (37,075) (40,417) (40,000) 0 (40,000) 0.00% Rentals - Mtg. Room/Prog. 0 0 0 0 0 0.00% Other Misc Revenue (13,107) (16,890) (21,000) 6,000 (15,000) (28.57%) Total Revenues (678,681) (645,741) 705,000 (16,793) 721,793 2.38% Net 242,903 336,777 209,299 (71,750) 137,549 (34.28%) 2�5 ��� �f ������� 2014 Approved Final Background Information Recreation Com�lex - Arenas Expenses Expenditures 2735.1100.0000 Salaries & Wages Base Salaries & Wages Total 2735.1100.0000 Salaries & Wages 2735.1200.0000 Overtime To meet seruice level / workload commitments Total 2735.1200.0000 Overtime 2735.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2735.°I400.0000 Employer Contributions 2735.1900.0000 Uniforms As per the Collective Agreement iotal 2735.1900.0000 Uniforms 2735.2131.0000 Cellular Phones Ceilular Phone Charges Total 2735.2131.0000 Cellular Phones 2735.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Total 2735.2140.0000 Telephones 2735.2340.0000 Seminars & Education ORFA B Ticket Renewal - Foreperson and Maintenance Worker (5) ORFA Ice Arena Ice Maintenance Forum (Best Practices) - Maintenance Worker (3) First Aid & Defibrillation Training & Certification Total 2735.2340.0000 Seminars � Education 2735.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2735.2370.0000 Insurance Premium 2735.2399.0000 Outside Agency Services Base Hospitai Support Defibrillation Program Total 2735.2399.0000 Outside Agency Services 2735.2435.0000 Building Repairs & Mainte Caretaking supplies Building repair supplies & services Electrical repairs 2�6 Run Date: 15-May-2014 2014 Budget - 386,238 386,238 - 25,000 25,000 - 115,044 115,044 - 5,610 5,610 - 1, 000 1, 000 - 1,243 1,243 - 400 - 1,400 - 840 2,640 - , 4,966 4, 966 - 450 450 - 12,600 - 12,600 - 8,000 ���� �� ���e�°i�� 2014 Approved Final Background Information Recreation Cornplex - Arenas Run Date: 15-May-2014 2014 Budget Plumbing repairs - 4,000 Door and lock repairs . - 3,000 Parking lot maintenance (snow removal and salting and garbage) - 14,200 Defibrillator Monitoring Contract - 220 Carpet service - mats - 2,000 Replace O'Brien Rink light buibs. - 3,500 Condenser Water Treatment Prograrri - 1,700 Replace dasher board, netting & glass repair - 5,000 HVAC repairs . - 3,500 Total 2735.2435.0000 Building Repairs & Mainte 2735.2478.0000 Misc.Equipment Repairs & Ministry of Labour inspections Refrige.ration repairs maintenance and dehumidifiers ( contract ) Overhaul compressor (2) Fan & motor repairs, supplies & fuse inventory Electrical and plumbing repairs Ice resurfacer maintenance Misc. small equipment repairs Energy Management System--Service Contract Kitchen Hood Inspection Total 2735.2478.0000 Misc.Equipment Repairs � 2735.2678.0000 Misc Equipment Rentals Rental of tools for specific jobs Total 2735.267�.0000 Misc Equipment Rentals 2735.5300.0000 Stationery & Office Suppl General office supplies Toners for printer Total 2735.5300,0000 Stationery � Office Suppt 2735.5302.0000 Forms Printing of facility permits and receipt forms Total 2735.5302.0000 Forms 2735.5510.0000 Utilities - Water Budget based on projected 2013 actuals and regional water rate increase in 2014 Total 2735.5510.0000 Utilities - Water 2735.5520.0000 Utilities - Gas Budget based on projected 2013 actuals and usage Total 2735.5520.0000 Utilities - Gas 2735.5530.0000 Utilities - Hydro Budget based on projected 2013 actuals and rate increase in 2014 217 70,320 - 2,000 - 8,500 - 10,000 - 2,150 - 3,000 - 2,000 - 1,000 - 1,500 - 850 31,000 - 500 500 - . 200 - 250 450 - 300 300 - 9,441 9,441 - 13,500 13, 500 - 189,140 ��� �� �� ���� 2014 Approved Finai Background lnformation Recreation Complex - Arenas Total 2735.5530.0000 lJtilities - Hydro 2735.5900.0000 Gas, Oil, Tires Etc. 2735.5902.0000 Supplies & Tools First Aid supplies (replacement) Smail tools, etc. (replacement) l'otal 2735.5902.0000 Supplies &� Tools i"otal Expenses Revenue Revenues 2735.9915.0000 Snack Bar Snack Bar lease agreement Total 2735.9915.0000 Snack Bar 2735.9916.0000 Vending Machines Arena vending machin.es Total 2735.9916.0000 Vending Machines 2735.9922.0000 Admissions - Pleasure Ska Daily admissions for individuals for Public Skating Total 2735.9922.0000 Admissions - Pleasure Ska 2735.9931.0000 Rentals - Ice Surface Ice Surface Rentals ' Total 2735.9931.0000 Rentals - Ice Surface 2735.9933.0000 Rentals - Mtg. Room/Publi Various hall rentals, activities Total 2735.9933.00Q0 Rentals - Mtg. Room/Publi 2735.9934.0000 Rentals - Mtg. Room Prg. 2735.9940.0000 Advertising Space Rink Board advertising Sponsorship Marketing Partnerships 'Total 2735.9940.0000 Advertising Space 2735.9990.0000 Other Revenue Ball Hockey Lacrosse °fotal Revenues IVet Expenses Total 2735.9990.0000 Other Revenue 2� 8 Run Date: 15-May-2014 2014 Budget 189,140 0 � 1,000 1, 500 2,500 859,342 (2,000) (2,000) (2,000) (2,000) (22,000) (22,000) (595,793) (�95,793) - ' (40,000) (40,000) 0 - (20,000) - (25,000) (45,000) - (12,000) - (3,000) (15,000) (721,793) 137,549 ���y �� P��6���i�� 2014 Current Budget Approved Finai MuS@Uf71 Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approvetl INC./DEG. Budgef '% CHGE. i Actuals Budget 2014 ' 2013 Expenditures Salaries & Wages 402,093 436,136 407,050 10,034 417,084 2.47% Overtime 7,866 5,823 2,770 0 2,770 0.00% Employer Contributions 60,608 71,950 63,408 2,068 65,476 3.26% Uniforms 3,155 ° 3,452 3,000 0 3,000 0.00% Travel • 1,291 971 3,000 (1,200) 1,800 (40.00%) Freight, Express & Cartage 800 2,226 2,000 0 2,000 0.00% Cellular Phones 843 1,003 1,650 880 2,530 53.33% Telephones 11,505 17,860 13,004 9,811 22,815 75.45% Advertising 14,442 18,008 18,000 0 18,000 0.00% Trade Shows, Exliib & Displays 501 323 500 0 500 0.00% Seminars & Education 4,116 2,713 3,400 3,480 6,880 102.35°/o Insurance Premium 7,101 4,314 4,299 (256) 4,043 (5.95%) Ins. Deductible 0 0 0 0 0 0.00% Recpt, Prom & Sp Events 2,267 2,300 3,700 950 4,650 25.68% Memberships 522 516 2,155 (672) 1,483 (31.18%) Outside Agency Serv 9,224 13,806 16,270 (280) 15,990 (1.72%) Build Repairs & Mtce 36,609 56,827 61,995 (11,520) 50,475 (18.58%) Veh - Repairs & Maintenance 1,113 6,213 1,500 2,300 3,800 153.33% Misc Equip R�pairs 10,065 9,921 12,500 3,000 15,500 24.00% Software/Hardware Maintenance C 0 572 425 115 540 27.06% Antiques Repairs Mtce. 4,558 5,318 5,800 0 5,800 0.00% Grounds Upkeep 1,505 666 5,500 (3,000) 2,500 (54.55%) Rental Misc Equip 0 0 0 0 0 0.00% Stationery & Office Supplies 2,327 2,231 2,500 (500) 2,000 (20.00%) Program Supplies 7,087 8,804 5,000 1,500 6,500 30.00% Supplies - Special Events 11,448 11,s3s 11,335 2,990 14,325 26.38% Antique Purchases 599 761 600 0 600 0.00% Gift Shop Plaques 4,452 4,766 4,500 0 4,500 0.00% Utilities - Gas 3,126 3,946 3,200 700 3,900 21.88% Utilities - Hydro 10,252 12,177 11,620 813 12,433 7.00% Utilities - Oil 969 1,161 816 � 0 816 0.00% Gas, Oil Tires 1,302 2,648 2,125 482 2,607 22.68% Supplies & Tools 1,922 1,947 3,800 (800) 3,000 (21.05%) Misc. Equipment 0 0 0 0 0 0.00% Total Expenditures 623,668 711,195 677,422 20,895 698,317 3.08% Revenues Federal Grant (3,840) (12,964) (8,000) 0 (8,000) 0.00% Ont. Specific Grants (39,263) (39,263) (40,900) 0 (40,900) 0.00% � C��y �f ��cR�e���� 2014 Current Budget Approved Final M US0111T1 Run DaYe: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget; '% CHGE Actuals Budget 2014 ' 2013 ' OtherAgencyGrts (700) (772) 0 (1,500) (1,500) 0.00% Gift Shop (5,903) (7,673) (6,600) (850) (7,450) �2.ss% Snack Bar (2,590) (2,492) (1,400) (2,000) (3,400) 142.86% Programs (5,207) (12,263) (10,000) 0 (10,000) 0.00% Donations (447) (1,585) (750) 0 (750) 0.00% Admissions - Pubiic & Edu. (92,193) (103,028) (93,525) (7,750) (101,275) 8.29% Rentals - Mtg. Room/Public (31,416) (2,449) (17,415) (1,685) (19,100) 9.68% Other Misc Revenue (935) (480) (3,000) (500) (3,500) 16.67% Total Revenues {182,494) (182,969) 181,590 (14,2s5) 195,875 7.87% Net 441,174 528,226 49b,832 6,610 502,442 1.33% Staff have calculated approximately $575,700 in volunteer human resources and skills (based on 2013 volunteer hours totalling 28,785 hours at a value of $20.00 per hour) 220 ���� �� �������� 2014 Approved Final Background Information �USG'Ulil Expenses Expenditures 2744.1100.0000 Salaries & Wages Base Salaries & Wages Additional hours for Volunteer & Program Coordinator (4.5 to 5 days/wk) Total 2744.1100.OU00 Salaries & Wages 2744.1200.0000 Overtime To meet service level / workload commitments Total 2744.1200.0000 Overtirrie 2744.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related with Additional hours for Volunteer & Program Coordinator Total 2744.1400.0000 Employer Contributions 2744.1900.0000 Uniforms Repair and Replacement of Costumes Costumes & protective equipment for volunteers Total 2744.1900.0000 Uniforms 2744.2110.0000 Travel Parking & Mileage Total 2744.2110.0000 Trav,el 2744.2122.0000 Freight,Express & Cartage Shipment of artefacts, steam engines or displays ' Total 2744.2122.0000 Freight,Express & Gartage 2744.2131.0000 Cellular Phones Cell phone charges. Motorola Radios (Replacement) 7otal 2744.2131.0000 Cellular Phones 2744.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Totaf 2744.2140.0000 Telephones 2744.2210.0000 Advertising � Museum brochure, Artwork, P.M.T.'s posters & printing, display ads - special events, local/regional advt. add.new events, Destination Magazine, Northumberland Kids � Total 2744.2210.0000 Advertising 2744.2211.0000 Tr Shows,Exhib.& Displays 221 Run Date: 15-May-2014 2014 Budget - 410,303 - 6,781 417, 084 - 2,770 2.770 - 64,677 - 799 65,476 - 2,000 - 1,000 3,000 - 1, 800 1,800 - 2,000 2,000 - 2,080 - 450 2,530 - 22,815 22,815 - 18,000 18,000 � at ��� s����°�� 2014 Approved Final Backgraund Information �USeUfll -, Run Date: 15-May-2014 2014 Budget Supplies and materials for temporary exhibits and displays, enlargements, �- 500 lettering, folios Total 2744.2211.0000 Tr Shows,Exhib.& Displays 2744.2340.0000 Seminars & Education LIVE Volunteers Leaders Conference - Events & Volunteers Programmer CMA Conference - Coordinator, Museum Operations Power Tool Training - staff and volunteers High FIVE Quality Assurance Program - new staff OMA (Ontario Museums Association) Conference - Coordinator, Museum Operations Defibrillator Training & Certification - Various staff Chain Saw Training (Health & Safety) - Maintenance p�erson and applicable Museum volunteers Tota12744.2340.0000 Seminars & Education 2744.2370.0000 Insurance Fremium Annual cost of. insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2744.2370.0000 Insurance Premium 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Very important volunteer night and appreciation event to cover food, pins, entertainment & awards for volunteers, roast event/volunteer appreciation night Total 2744.�394.0000 Recpt,Prom. & Sp.Ev.,Gen 2744.2395.0000 Memberships Ancestry.ca York-Durham Association of Museums & Gafleries Canadian Museum Association Ontario Museum Association Ontario Historical Society Culinary Historians Membership York Pioneer Newsletter Association of Living History Total 2744.2395.0000 Memberships 2744.2399.0000 Outside Agency Services Gas and Steam Barn area plus restoration projects, boiler inspections Security Patrol Services Base Hospitai Support Defibriliation Program Defibrillator monitoring contract Architectural Consulting Services St. John Ambulance Services (6 events) � 500 - 1,200 - 1,150 - 1,800 - 210 - 920 - 1,000 - 600 , . ::� - 4,043 4,043 - 4,650 4,650 - 300 - 25 - 614 - 341 - 78 - 30 - 25 - 70 1,483 - 1,200 - 5,100 - 1,450 - 440 - 5,000 - 1,000 �ty o� ���k��� 2014 Approved Final Background Information �US@Ulll Miller Waste Green Waste pick up ($30.44/wk) Total 2744.2399.0000 Ou�side Agency Services 2744.2435.0000 Building Repairs & Mainte Daily maintenance supplies and materiais for building repairs Environmental monitoring & water treatment Routine plumbing and electrical services and repairs General building repairs Pest control Chimney sweeping & inspections Plaster & painting of heritage buildings Fire safety plans HVAC Maintenance & Repairs . . Total 2744.2435.0000 Building Repairs & Mainte 2744.2457.0000 Vehicle - Repairs & Maint Vehicle-Repair and Maintenance Total 2744.2457.0000 Vehicle - Repairs & Maint 2744.2478.0000 Misc.Equipment Repairs & Daily maintenance supplies and restoration for Steam Barn equipment & Woodwrights Gas & Steam Barn Collection: model A engine, case tractor, reproductions. Woodwrights: saw mill, shingle mill, blades Total 2744.2478.0000 Misc.Equipment Repairs & 2744.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Museum - Past PerFect Total 2744.2479.0000 Sfwr/Hdwr Maint Contracts 2744.2480.0000 Antiques-Repairs & Maint Conservation & restoration materials, on going repairs and restoration of artefacts in collection Reproduction window coverings Research Materials Total 2744.2480.0000 Antiques-I�epairs & Maint 2744.2482.0000 Grounds Upkeep Annuals, perennial, seeds, vegetable plants, crushed stone for pathways and calcium chloride for driveway Road & Grounds repairs Total 2744.2482.0000 Grounds Upkeep 2744.2678.0000 Misc Equipment Rentals 2744.5300.0000 Stationery & Office Suppl General office supplies 223 Run Date: 15-May-2014 2014 Budget - 1,800 15,990 - 6,000 - 4,200 - 4,200 - 3,300 - 4,900 - 875 - 20,000 - 5,OOD - 2, 000 50,475 - 3,800 3,800 - 8,000 - 7,500 15,500 - 540 540 - 4,700 - 800 - 300 5,800 - 500 - 2,000 2,500 0 - 2,000 ' ���� � i� ���� 2014 Approved Final Background Information �USeUtll Run Date: 15-May-2014 2014 Budget Total 2744.5300.0000 Stationery & Office Suppl . 2,000 2744.5320.0000 Program Supplies On Site Program supplies - 5,000 WWI Education Day (offset by revenue) - 1,500 Total 2744.5320.0000 Program Supplies 6,500 2744.5340.0000 Supplies - Spec.Events/Ba History in action Saturdays - 1,000 Volunteer Workshops - 1,000 Duffin Creek Spring Fair - 2,495 Spirit Walk - 2,435 Fall Family Festival - 2,500 Christmas in the Village, Winter in the Woods • - 1,360 General Events Supplies - 2,310 Seedy Saturday. ' - 325 Halloween Event - 900 Total 2744.5340.0000 Supplies - Spec.Events/Ba 14,325 2744.5345.0000 Antique Purchases Reproduction items for programming artefacts for the Collection - 600 Total 2744.5345.0000 Antique Purchases 600 2744.5400.0000 Gift Shop/Plaques Retail Mecchandise for Gift Shop - 1,500 Display and Sales supplies , - 500 Snack Bar Supplies (offset by increase in Gift Shop revenue) - 2,500 Total 2744.5400.0000 Gift Shop/Plaques 4,500 2744.5520.0000 Utilities - Gas Budget based on projected 2013 actuals and usage - 3,900 Total 2744.5520.0000 lltilities - Gas 3,900 2744.5530.0000 Utilities - Hydro Budget based on projected 2013 actuals and rate increase in 2014 - 12,433 Total 2744.5530.0000 Utilities - Hydro . 12,433 2744.5540.0000 Utilities - Oil To purchase fuel for the heater in the schoolhouse - 816 Tota12744.5540.0000 Utilities - Oil 816 2744.5900.0000 Gas, Oil, Tires Etc. Fuel: Unleaded 1,700 litres @$1.11/litre - 1,887 - Fuel: Diesel 350 litres @$1.20/litre - 420 Oil changes. and tires - 300 Total 2744.5900.0000 Gas, Oil, Tires Etc, 2;607 2744.5902.0000 Supplies & Tools 224 ���� o� ���e���� 2014 Approved Final Background Information �US�U171 Run Date: 15-May-2014 2014 Budget Gardening supplies - 500 Grounds Tools - 2,500 7otal 2744.5902.0000 Supplies & Tools 3,000 2744.5978.0000 Misc. Equipment 0 Total Expenses Revenue Revenues 1610.2744.0000 Federal Museum Job Dev. G . Program Grant - Federal � iotal 1610.2744.0000 Federal Museum Job Dev. G 1623.2744.0000 Ont Grant - Museum Museum Operating Grant YMCA Grant Total 1623.2744.0000 Ont Grant - Museum 1640.2744.0000 Oth Grants - Museum YMCA Grant Total 1640.2744.0000 Oth Grants - Museum 2744.9910.0000 Gift Shop Retail purchases: Jan/May June/ August/Sept OctJ Nov./Dec. , Total 2744.99°I0.0000 Gift Shop 2744.9915.0000 Snack Bar Gift Shop Snack Bar Tea Room (sp. events & weekends) Total 2744.9915.0000 Snack Bar 2744.9920.0000 Admissions - Public & Edu Admissions during Special Events On Site Education Programs for Spring On Site Education Programs for Fall General Admissions & Kids in the Viliage Spirit Walk , Fall Family Festival Season's Pass WWI Education Day Total 2744.9920.0000 Admissions - Public & Edu 2744.9933.0000 Rentais - Mtg. Room/Publi Rentals--various supplies / artefacts 225 698,317 (8,000) (8,000) - (39,000) - (1,900) (40,900) - (1,500) (1,500) - (2,800) - (3,150) - (1,500) (7,450) - ` (2,400) - (1,000) (3,400) (5,300) (45,600) (31,500) (5,000) (6,600) (2,000) (2,275) (3,000) (101,275) (3,000) ����y �� �c�e���� 2014 Approved Final Background Information MIIS@Ufi'1 Weddings in the church 10 @$200 Film/ Photography rental , (3 rentals) , Redman House rentals Total 2744.9933.0000 Rentals - Mtg. Room/Publi 2744.9955.0000 Programs Outreach Programs Public workshops & programs Solstice Suppers • Total 2744.9955.0000 Programs 2744.9977.0000 Donations Donations & Donation Box Total 2744.9977.0000 Donations 2744.9990.0000 Other Revenue Sponsorship Marketing Partnerships Total 2744.9990.0000 Other Revenue Total Revenues Net Expenses � 226 Run Date: 15-May-2014 2014 Budget - , (2,700) - (12,400) - (1,000) (19,10b) (2,500) (6,000) (1,500) 10,000) (750) (750) (3,500) (3,500) (°I95,875) 502,442 , � � • • � City Development takes a holistic approach towards city-building through advancing smart growth planning principles, interwoven with a strong focus on economic development,. while adhering to the objectives of sustainability and environmental stewardship: � The department participates in numerous activities respecting land use and public policy, community development, urban design, site planning and building construction. pickering.ca � January 1, 2014 227 N N � „ � t�a�, ��i; � �� J-�j ,y�� 1�..:� s= ,,—s,`r��-' �:�, _ �� ��i� � Chf�f Planner (1-NUFT} Manager, Manager, Developmeni Review & Policy ll�ban Design ('t-NUF7j (9-NUF7j Princfpal Planner Principaf Pianner; DevelppmentReview Policy {2-N�FT) (2-NU�'t� Senior Planner— Sanfor Planner, Policy Development Review & . (1-UF'� N�ritage (1-UF� Plannor ll SenlarPlanner - Site (1-UFT) Planning i�-��7 Piannerll—Sife Pianning . (1-UFT) Planner iC �'he �orpar�fiion of fih� �ity a� I�ick��ing Ci�y C�eve(opment Depar�ment ' Director, City Developmedt (1-NUFT) Adminisfeative Assistant li Administrafive:Rsslstant i , (1-NUI=I) � (1-NUFT) Ciiief Buiiding. Manager, Sustainabfllfy & , - OfCcial Economic Development (1-NUFT} (1-NUF'fj � in�pectorti, Supervisar, Energy Building Services Coordinator, Cconomic Ma�agement (4UPTj �y,��FT� Development {2-NUFI) Supervisor, Building Permiis `J < Coordinator, Sustainability. Coordinator, �(ty (1-NUFi) (1-NUFT) Devetopmenf. {1-NUFT) Senior Examinedlns�ector ' . . � (3-Uf"I') Coordihator, E�vironmental _ Awareness � Buiiding Information & � (1-UFT� � Compliance Offioer ('�-U�) 2oning [xaminer . �1.��� - � Gierlc, Building Services • , (3-UFT) Authorized by: Chief Administrative Offic�r . January 1, 201�i Errtploy�e Compl�m�nt 19 Nan-Unian Fu11-Time (NU�T} fl Non-Union 1'art-Tiir�� (NUPT} 24 Union Fufl-Time (UFT} . 0 Union �arC-Tim� (UPT} Supervisor, Information & Suppod Servlces Geographic Information _ Tech�ician (1-UFT) Cterl<, Suppo�tSerJices (2-UF7) Chart Na. 6 C��y �� ��cke�°��g 2014 Current Budget Approved Finai City Development Run Date: 21-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget % GHGE. Actuais Budget 2014 ' i 2013 i Expenditures Salaries & Wages 2,484,893 3,453,324 3,527,668 (81,996) 3,445,672 (2.32%) Overtime 35,292 29,347 42,600 (10,000) 32,600 (23•47%) Employer Contributions 653,251 948,490 949,544 (32,533) 917,011 (3.43%) Conferences 6,077 9,714 17,380 4,730 22,110 27.22% Uniforms 985 1,701 1,500 1,700 3,200 113.33% Travel 22,456 26,865 33,022 (1,552) 31,470 (4.70%) Bus Dev & City Promo 0 11,839 20,000 0 20,000 0.00% Cellular Phones 5,924 8,059 12,365 2,2s5 14,630 18.32% Telephones 16,207 26,564 21,232 7,124 28,356 33.55% Advertising 28 44,116 54,000 (16,500) 37,500 (30.56%) Trade Shows, Exhib & Displays 0 12,429 14,500 3,200 17,700 22.07% Subscription & Publications 4,188 7,041 7,750 (1,730) 6,020 (22.32%) Property & Dev. Control Expenses 0 0 0 0 0 0.00% Seminars & Education 5,029 6,677 13,600 7,700 21,300 56.62% Purch PrntinglBroch/News Ltr 0 4,615 15,000 (10,000) 5,000 (66.67%) Insurance Premium 35,695 40,089 40,164� (5,833) 34,331 (14.52%) Ins. Deductible 0 1,983 1,000 0 1,000 0.00% Consulting & Professional 190,479 187,587 1,033,056 (119,879) 913,177 (11.60%) Recpt, Prom & Sp Events 824 19,073 24,950 (150) 24,800 (0.60%) Memberships 12,015 18,412 22,691 374 23,065 1.65% Photo, Mapping, Printing 1,813 4,038 17,300 (2,750) 14,550 (15:90%) Garbage Collection 0 9,000 9,000 0 9,000 0.00% Outside Agency Serv 0 9,661 25,000 500 25,500 2.00% Veh - Repairs & Maintenance 0 0 0 0 0 0.00% Software/Hardware Maintenance C 0 90,331 96,420 1,940 98,360 2.01% Building Rentals 0 0 300 0 300 0.00% Rental Misc Equip 5,863 5,952 6,000 0 6,000 0.00% Stationery & Office Suppiies 20,083 16,321 24,500 (3,000) 21,500 (12.24%) Forms 1,725 1,928 2,500 0 2,500 0.00% Program Supplies 0 48,828 59,000 10,300 69,300 17.46% Gas, Oil Tires 0 0 0 0 0 0.00% Supplies & Tools 97 99 800 0 800 0.00% Website Support Intranet 0 29,495 30,000 (30,000) 0 (100.00%) Total Expenditures 3,502,924 5,073,578 6,122,842 (276,090) 5,846,752 (4.51%) Revenues Sale of Services - Agreements 0 0 0 0 0 0.00% Sale of Serv - Plan Admin (3,321) (4,141) (2,000) 0 (2,000) 0.00% Sale of Serv - Plan Appl (384,626) (308,531) (199,750) (10,150) (209,900) 5.08°/o �� ���y �� Pa�k����g 2014 Current Budget Approved Final City Development Run Date: 21-May-2014 2012 2013 2013 Actuals YTD Approved WC./DEC. $udget; % CHGE. Actuals Budget 2014 i 2013 ; Licenses & Permits (1,636,117) (1,354,207) (1,350,000) 250,000 (1,100,000) (18.52%) Donations 0 (30,000) (30,000) 10,000 (20,000) (33.33%) Sale of Directories & Misc Items 0 (563) (2,500) 2,000 (500) (80.00%) Transfer from Reserve (227,804) (434,959) (719,939) 115,943 (603,996) (16.10%) Trans. from Continuing Studies Re (162,619) (63,451) (114,170) (28,011) (142,181) 24.53% Transfer from Reserve Fund 0 (938) 0 (54,563) (54,563) 0.00% Other Revenue (13,710) (7,792) (235,547) 21,047 (214,500) (8.94%) York Region Funded Proj 0 (50,940) 0 (25,000) (25,000) 0.00% Misc Income 0 (11,838) (35,625) 25,000 (10,625) (7o.1s°/a) Misc Rev 0 0 0 0 0 0.00% Film Permits 0 (2,400) 0 (2,000) (2,000) 0.00% Oth Rev - Rebates/Incentive 0 0 0 (5,000) (5,000) 0.00% Rntl - CCC Roof Solar Panel 0 0 0 (3,000) (3,000) 0.00°/o Total Revenues (2,428,197) (2,269,760) 2,689,531 296,266 2,393,265 (11.02%) Net 1,074,727 2,803,818 3,433,311 20,176 ' 3�453�487 0:59%' ��� ; ;. ; . C" ' . . . . . ;., . . , , . ,. . . , ,... ity of Pickeeing ......:.... ....:...................:.::.......... .. ... %: : :2U14: : : `': : : : : : : : ;: : ;` : : : : ': : : ': : : : : : >: : : : : : : ;: : : : : : : : ; 'Git' Deve:lo menf [3e: arfinent: : : :; ::: : : : : : : : : : : : : : : : : : : : : : : ;: ::: : : : : ;: >: : : ;;;;: : : : : Y......... p..........p ............................................................ r � De ;re s ._s . . . . . . Surrrmarv of Noteu�rorthv lnc eases.i . c . a. .e ) . . . .. .. . . . . . . .. . . . . . . . .. . . . . .. . . . . .. .. . . _ Expenditure Item 1100 Salaries & Wages 1200 Overtime 1400 Emp.. Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2131 Cellular Phones 2140 Telephones 2210 Advertising 2211 Trade Shows, Exhib. 2220 Subscription & Public� 2340 Seminars & Educatior 2365 Purch Prnting/Broch/� 2370 Insurance Premium 2392 Consulting 2396 Photo, Mapping, Printi 2479 Software/Hardware 5300 Stationary & Office Su Amount Explanation ($81,996) The decrease reflects staff realignments and retirements. (10,000) The decrease is due to having full staff complement and fewer committee meetings in an electio�i year. This reduces the need for overtime in 2014. (32,533) The decrease reflects staff realignments and retirements. 4,730 The increase is needed to support staff in maintaining professional competencies and acquiring required continuous learning units. 1,700 The increase is to enable the purchase of seasonal wear for Inspectors. (1,552) The decrease is based on 2013 estimated actuals. 2,265 The increase, is to support the Director's iPad and the need for smartphones for the Building Inspectors and Manager, Policy. 7,124 Telephone costs have generally increased across all departments mainly due to Internet connection upgrades and implementation of a back-up telephone system for disaster recovery purposes. (16,500) The decrease reflects advertising reductions in Sustainability and Economic Development. 3,200 The increase is to enable the purchase of City Centre street banners. (1,730) The decrease is the resuit of a slight change in subscription requirements in 2014. 7,700 The increase is needed to support staff in maintaining professional competencies and acquiring required continuous learning units. (10,000) The decrease reflects reduced printing requirements for Economic Development. (5,833) Over the last few years, the City has invested resources ta reduce claims resulting in a favourable claims history translating into a lower premium when the insurance portfolio was tendered. (119,879) The decrease is the result of adjustments in consulting requirements in various cost centres. (2,750) The decrease reflects a slight reduction in mapping and printing requirements in 2014. 1,940 The increase is a yearly inflation adjustment. (3,000) The decrease is mainly due to the reallocation of printer costs (toner, stc.) from the individual departments to the Print Shop/Mail Room. 231 Item 5320 Program Suppfies 610Q Websi�e Support �� F � 1 2 Q'�4 � e:(opt�e�i E?�partt�n Gity k�ev er�i � �o.�rr�rt�a of �J�feworf�i i�crea�e�� 6ecr�a�e� �,. 10,300 (3Q,000) fe�ial �ha�ges (�276,090) �, . � � �.:,�, The increase is to replace the City's "Eyes on the Street" signage and to support a new Green fnitiatives Program. Costs were transferred to Qffice of the CA(� as a result of staff r�a(ignments. 232 Reven�ue Item 1461 Sale of Serv - Plan Appl 1517 Licenses & Permits 2620 Donations 1593 Sale of Directories & Misc Items 7048 Transfer from Reserve 1911 Trans. From Cont. Studies 1920 Transfer from RF 9990 Other Revenue 9960 York Region Funded Proj 9990 Misc Income 1511 Film Permits 9993 Other Revenue Rebates/Incentive ;: : : �1'� : �� �:I:C�C�r:111 , , , ,, , , Y ..................9...:....:...... .::.: ....................... ............ Zo��: :: : %. : Cit :be elo riienti De arf ent:: : `: ; : : : : ::: : ::: : : : : : : : : : : : : : : : : : : : : ;: : ;: : : : : : ;: : : : : : : : Sumrria . :ofi:Noteworth : lnc:rea�es /Decreases : : : : : : : : :: : : : : : : : : : : : : : : : : : : : : : : :: : : : : : :: :: Amount Explanation ($10,150) The increase is the result of anticipated changes in 2014 development activity and adjustments to application fees. 250,000 The decrease reflects anticipated 2014 permit revenue. 10,000 The decrease is the result of a reduction in Sustainable Pickering contributions carried forward from previous years. 2,000 Film permit revenue is being reallocated from accounts 1593 to 1511. 115,943 This rev.enue source is from Seaton Application fees. These funds are used to fund staff and studies that are related to Seaton activity. The decrease is due to anticipated reduction in need for studies in 2014. (28,011) The increase reflects a change in amount of funding transferred from 2013 and prior years to fund ongoing studies. (54,563) The increase is due to a new 2014 growth related study that is eligible for partial DC funding (South Pickering Intensification Study). 21,047 The decrease reflects a change in number, type ar�d cost of studies funded by others. (25,000) This reflects a funding reallocation from accounts 9990 to 9960. 25,000 This reflects a funding reallocation from accounts 9990 to 9960. (2,000) Film permit revenue is being reallocated from accounts 1593 to 1511. (5,000) The increase reflects anticipated revenues from potential energy incentives and rebates under the new Green Initiatives Program. 1530 Rntl - CCC Roof (3,000) The increase reflects anticipated revenue from the roof rental Solar Panel for solar panel installation at the Claremont Community Centre. Total Revenue Changes $296,266 233 ���y �f �i�k����� 2014 Current Budget Approved Final City Development - Admin Run Date: 15-May-2014 2012 201�3 2013 Actuals YTD Approved INC./DEC. Budget i% CNGE. ` Actuals Budget i 2014 ' 2013 Expenditures Salaries & Wages 655,185 745,812 758,454 (151,277) 607,177 (19.95%) Overtime 1,135 4,038 1,460 0 1,460 0.00% EmployerConfributions 178,007 203,187 211,470 (57,485) 153,985 (27.18%) Conferences 790 1,511 1,410 0 1,410 0.00°/a Travel 211 586 650 0 650 0.00% Cellular Phones 582 761 800 400 1,200 50.00°/o Telephones 4,356 6,041 3,947 1,682 5,629 42.61% Advertising 28 0 2,000 0 2,000 0.00% Subscription & Publications 3,417 3,470 2,750 250 3,000 9.09% Property & Dev. Control Expenses 0 0 0. 0 0 0.00% Seminars & Education 136 527 500 1,400 1,900 280.00% Insurance Premium 6,447 6,105 6,135 (853) 5,282 (13.90%) Recpt, Prom & Sp Events 535 1,148 1,550 0 1,550 0.00% Memberships 814 967 1,820 (650) 1,170 (35.71%) Photo, Mapping, Printing 1,813 1,853 10,300 (1,750) 8,550 (16.99%) Software/Hardware Maintenance C 0 90,331 96,420 1,940 98,360 2.01% Building Rentals 0 0 300 0 300 0.00% Rental Misc Equip 5,863 5,952 6,000 0 6,000 0.00% Stationery & Office Supplies . 12,443 10,959 16,500 (3,000) 13,500 (18.18%) Forms 0 0 0 0 0 0.00% Supplies & Tools 0 56 300 0 300 0.00% Total Expenditures 871,762 1,083,304 1,122,766 (209,343) 913,423 (18.65%) Revenues Sale of Services - Agreements 0 0 0 0 0 0.00% Sale of Serv - Plan Admin (3,321) (4,141) (2,000) 0 (2,000) 0.00% Misc Rev 0 0 0 0 0 0.00% Total Revenues (3,321) (4,141) 2,000 0 2,000 0.00% Net 868,441 1,079,163 1,120,766 (209,343) 911,423 (18.68%) 234 ��y �� �������� 2014 Approved Final Background Information City Development - Admin Expenses Expenditures 2610.1100.0000 Salaries & Wages Base Salaries & Wages Clerk, City Deve.lopment - Transfer to 2612 Total 2610.1100.0000 Salaries & Wages 2610.1200.0000 Overtime To meet service level/workload commitments Total 2610.1200.0000 Overtime 2610.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Decrease in benefits for Clerk, City Developmen� - Transfer to 2612 Total 2610.1400.0000 Employer Contributions 2610.1800.0000 Conferences OPPI Conference--Director--Registration and Accommodations ESRI Regional User Conference--1 Staff Total 2610.1800.0000 Conferences 2610.2110.0000 l"ravel Parking & mileage Mileage - OPPI Conference Total 2610.2110.0000 Travel 2610.2131.0000 Ceilular Phones Annual Smartphone & Tablet Charges - Director Total 261Q.2131.0000 Ceilular Phones 2610.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades. Total 2610.2140.0000 ielephones 2610.2210.0000 Advertising Public meetings regarding various studies & notification of City-initiated zonings & official plans; RFP notices Total 2610.2210.0000 Advertising 2610.2220.0000 Subscriptions & Publicati Reference material, standards, regulations and safety legislations Total 2610.2220.0000 Subscriptions & Publicati 2610.2320.0000 Property & Dev Cntrl Exp 2610.2340.0000 Seminars & Education General Education Assistance 235 Run Date: 15-May-2014 2014 Budget - 659,392 - (52,215) 607,177 - 1,460 1,460 - 172, 337 - (18,352) 153,985 - 1,310 - 100 1,410 - 400 - 250 650 - 1,200 1,200 - 5,629 629 - 2,000 2,000 - 3,000 3,000 0 - 1,000 ���� �� �����°��� 2014 Approved Final Background Information City Development - Admin Adobe InDesign Training - 1 Staff Tota12610.2340.0000 Seminars & Education 2610.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2610.2370.0000 Insurance Premium 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Refreshments for public planning meetings/workshops and promotional situations - lunches & consultant workshops Public relations OPPI - Sponsor Registrations iotal 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2610.2395.0000 Memberships OPPI/CIP Full Membership - Director URISA Ontario - Supervisor, ISS URISA International - Supervisor, ISS AMANDA Central User Group Annual Fee Tota12610.2395.0000 Memberships 2610.2396.0000 Photo,Mapping,Printing Aerial Photos-derivative Products (i.e. contours, drainage, etc.) Paragon (printing, laminating, enlargement/reduction) Official Plan Review Report Reproduction Records Management Scanning Total 2610.2396.0000 Photo,Mapping,Printing 2610.2479.0000 Sfwr/Hdwr Maint Contracts Maintenance - Kyrocera Maintenance - Plotter Maintenance - AMANDA Property Maintenance - Microfiche Scanner & Printer Maintenance - ESRI � Maintenance - AutoCAD License Maintenance - Rolta (Orion) GIS Total 2610.2479.0000 Sfwr/Hdwr Maint Contracts 2610.2635.0000 Building Rentals Rental of facilities and payrnent of security when holding public meetings Total 2610.2635.0000 Building Rentals 2610.2678.0000 Misc. Equip. Rental Licence agreement with Durham Region for Teranet land parcel information and Registered Plans (Year 5 of 5 includes HST) � Run Date: 15-May-2014 2014 Budget - 900 1,900 - 5,282 5, 282 - 800 - 500 - 250 1,550 - 680 - 125 - 200 - 165 1,170 - 5,000 - 300 - 250 - 3,000 8,550 - 1, 750 - 2, 050 - 30,500 - 2,810 - 26,000 - 13,500 - 21,750 98,360 - 300 300 - 6,000 ���� �� �v� �r��� 2014 Approved Final Background Information City Development - Admin Total 2610.2678.0000 Misc. Equip. Rental 2610.5300.0000 Stationery & Office Suppl General office supplies/plotter & drafting supplies Total 2610.5300.0000 Stationery & Office Suppl 2610.5302.0000 Forms 2610.5902.0000 Supplies & Toois Small office and drafting equipment Total 2610.5902.0000 Supplies & Tools Total Expenses Revenue Revenues 1460.0000.0000 SALE OF SERV - PLAN ADMIN Sale of Services - maps and other planning documents Total 1460.0000.0000 SALE OF SERV - PLAN ADMIN 1610.1416.0000 Sale of'Serv - Agreements 2610.9995.0000 Other Rev (Disb Recov) Total Revenues Net Expenses 237 Run Date: 15-May-2014 2014 Budget 6,000 - 13,500 13,500 0 300 300 913,423 - (2,000) (2,000) 0 0 (2,000) 911,423 ���y o� �e�������� 2014 Current Budget Approved Final Planning & Design Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved WC./DEC. Budget', % CHGE. ' Actuals Budget 2014 i 2013 Expenditures Salaries & Wages 995,144 1,101,323 1,158,977 87,690 1,246,667 7.57% Overtime 31,719 23,439 36,000 (10,000) 26,000 (27.78%) Employer Contributions 257,900 314,234 303,952 19,453 323,405 6.40% Conferences 2,847 3,830 3,870 3,530 7,400 91.21% Uniforms 781 444 500 (250) 250 (50.00%) Travel 3,065 2,553 2,910 40 2,950 1.37% Cellular Phones 1,327 1,296 1,600 800 2,400 50.00% Telephones 4,866 7,752 6,440 2,496 8,936 38.76% Seminars & Education 2,403 800 4,200 (700) 3,500 (16.67%) Insurance Premium 20,897 18,151 18,133 (3,275) 14,858 (18.06%) Ins. Deductible 0 0 0 0 0 0.00% Consulting & Professional 181,673 175,972 951,951 (138,774) $13,177 (14.58%) Memberships 6,269 7,540 9,640 (55) 9,585 (0_57%) Total Expenditures .- 1,508,891 1,6.57,334 2,498,173 (39,045) 2,459,128 (1.56%) Revenues Sale of Serv - Plan Appl (384,626) (308,531) (199,750) (10,150) (209,900) 5.08% Transferfrom Reserve (227,804) (434,959) (719,939) 115,943 (603,996) " (�s.�o%) Trans. from Continuing Studies Re (162,619) (57,346) (108,065) (4,11.6) (112,181) 3.81% Transfer from Reserve Fund 0 (938) 0 (54,563) (54,563) 0.00% Other Revenue (13,710) (7,792) (220,547) 25,547 (195,000) (11.58%) Total Revenues (788,759) (809,566) 1,248,301 72,661 1,175,640 (5.82%) Net 72Q132 847,768 1,249,872 33,616 ' 1,283,488 2.69% ���� ���� �� �� e��� 2014 Approved Final Background Information Planning � Design Expenses Expenditures , 2611.1100.0000 Salaries & Wages Base Salaries & Wages Total 2611.1100.0000 Salaries & Wages 2611.1200.0000 Overtime Ontario Municipal Board Preparation Priority Projects/Appiications Resident Mtgs Council/Planning Committee Meetings/Statutory Public Meetings Heritage Pickering - 11 Meetings Secretary-Treasurer - Committee of Adjustment - 18 meetings Accessibility Advisory Committee Total 2611.1200.0000 Overtime 2611.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2611.1400.0000 Employer Contributions 2611.1800.0000 Conferences Ontario Assn of C/A--3 Days (1 Staff) Registratiori, hotel and expenses OPPI Conference--(3 Staff) Registration and hotel Urban Land Institute/Municipal Affairs Conference/Strategy Institute Total 2611.1800.0000 Conferences 2611.1900.0000 Uniforms As per the Collective Agreement Tofal 2611.1900.0000 Uniforms 2611.2110.0000 Travel Parking & Mileage OPPI Conference (1 Mgr/1 Principal Planner) Ontario Assn of C/A Conference Total 2611.2110.0000 Travel 2611.2131.0000 Cellular Phones � Annuai Smart Phone Charges or Reimbursements - Chief Planner & Mgr. Dev Review & Urban Design, and Mgr. Policy Total 2611.2131.0000 Cellular Phones 2611.2140.0000 Telephones Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Total 2611.2140.0000 Telephones 239 Run Date: 15-May-2014 2014 Budget - 1,246,667 1,246,667 - 5,000 - 10,000 - 4,200 - 3,000 - 1,800 - 1;000 - 1,000 26, 000 - 323,405 323,405 - 1,000 - 3,900 - 2,500 7,400 - 250 250 - 2,500 - 250 - ' 200 2,950 - 2,400 2,400 - 8,936 : • . ��� �� ������� 2014 Approved Final Background Inforrmation . • : � • 2611.2340.0000 Seminars & Education Pianner Progression--Education/Training Manager/Planner Training Canadian Green Building Council & LEED Training Planning & Design Seminars Durham Region Planners Seminars & Workshops Total 2611.2340.0000 Seminar� & Education 2611.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal actiuities and property. (Policy coverage includes: liability, automobile and property) Total 2611.2370,0000 Insurance Premiurrr 2611.2392.0000 Consulting & Professional Professional/Technical Assistance - General/Urban Design/Heritage South Pickering Intensification Study-Prof/Tech Asst. (73% DC Funded) PNGS Decommissioning Study (100% funded from OPG) - PO# 230662 Total 2611.2392.0000 Consulting & Professional 2611.2392.0001 Consulting - Funded from Continuing Studies Res. Downtown Intensification Study Phase 2(implementation) - PO #230430 City Centre 3D Model - PO #230518 Urban Design Review-Averton/Beaverbrook - PO #230713 Total 2611.2392.0001 Consulting - Funded from Continuing Studies Res. 2611.2392.0002 Consulting - Funded by Seaton App Fees - Seaton Development & Implementation Assistance Seaton Zoning By-Law Preparation (PO# 210546 - SGL) Seaton Neighbourhood Planning Review (PO# 200123, Module 6- SGL) Total 2611.2392.0002 Consulting - Funded by Seaton App Fees 2611.2392.0003 Consulting - Funded Developers/Land Owners Urban Design Review Services (funded 100% from Developers) Total 2611.2392.0003 Consulting - Funded Developers/Land Owners 2611.2395.0000 Memberships OPPI/CIP Full Membership--12 staff @$680 each OPPI/CIP Provisional Membership--1 staff @$735 each Ontario Assn of C/A--2 staff @$120 each Canada Green Building Council Membership � Total 2611.2395.0000 Memberships Total Expenses Revenue Revenues 240 Run Date: 15-May-2014 2014 Budget - 500 - 1,000 - 500 - 1,000 - 500 3,500 - 14,858 14,858 - 50,000 - 75,000 - 95,000 220,000 - 91,923 - 9,410 - 10,848 112,181 - 300,000 - 13,690 - 67,306 380.996 - 100,000 100,000 - 8,160 - 735 - 240 - 450 . 9,585 2,459;128 ' � : �, s ��y �� �������a 2014 Approved Final Background Infarmation 1461.0000.0000 SALE OF SERV - PLAN APPL Zoning By-Iaw Amendments Official Plan Amendment Site Plans Inspections Draft Plan of Subdivision/Condominium Site Plan Telecommunications Towers Committee of Adjustment - Variances Land Division Minister's Zoning Order Ministry Compliance Letters Total 1461.0000.0000 SALE OF SERV - PLAN APPL 1910.7048.0000 Frm Res - Seaton Dev Rev Funding for Seaton Development & Implementation Assisfiance Funding for Seaton Zoning By-Law Preparation Funding for Seaton Neighbourhood Planning Review (Module 6) Funding for (2) Principal Planners (including benefits) Total 1910.7048.0000 Frm Res - Seaton �ev Rev 1911.2611.0000 Trsf frm Res - Planning Funded from Continuing Studies Reserve - Downtown Intensification Study Phase 2 (implementation) Funded from Continuing Studies Reserve - Urban Design Review Averton/Beaverbrook Funded from Continuing Studies Reserve - City Centre 3D Model Total 1911.2611.0000 Trsf frm Res - Planning 1920.2611.0000 Trsf frm RF - Pianning Funding for South Pickering Intensification Study-Prof/Tech Asst. (73% DC Funded) Total 1920.2611.0000 Trsf frm RF - Planning 2611.9990.0000 Other Rev-Cost Recoveries Funded from Developers 100% - Urban Design Review Services Funded from OPG 100%,- PNGS Decommissioning Study Total 2611.9990.0000 Other Rev-Cost Recoveries Total Revenues Net Expenses 241 Run Date: 15-May-2014 2014 Budget - (74,000) - (10,000) - (1,500) - . (30,300) - (45,000) - (5,400) - (22,000) - (18,000) - (2,200) - (1,500) (209,900) - (300,000) - (13,690) - (67,306) - (223,000) (603,996) - (91,923) - (10,848) . - (9,410) (112,181) - (54,563) (54,563) - ('I 00, 000) - (95,000) (195,000) (1,175,640) 1,283,488 C�t� ��� �ick��¢ng 2014 Current Budget Approved Final Building Services Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget! '°/o CHGE. ' Actuals Budget " 2014 ' 2013 '. Expenditures Salaries & Wages 831,572 911,128 949,142 82,895 1;032,037 s.�3% Overtime . 2,438 1,452 3,140 0 3,'140 0.00°l0 Employer Contributions 216,919 254,179 257,934 34,299 292,233 13.30°/a Conferences 2,440 2,180 2,600. 1,200 3,800 46.15% Uniforms 204 1,257 1,000 1,700 2,700 170.00% Travel 18,483 17,793 24,182 (1,732) 22,450 (7.�6%) Cellular Phones 4,015 3,207 6,135 1,295 7,430 21.11% Telephones 6,985 8,235 6,9.05 1,860 8,765 26.94% Subscription & Publications 771 3,038 4,000 (2,000) 2,000 (50.00%) Seminars & Educa#ion 2,490 2,914 5,400 5,500 10,900 101.85% Insurance Fremium 8,351 7,814 7,847 402 8,249 5.12% Ins. Deductible 0 1,983 1,000 0 1,000 0.00% Consulting & Professional 8,806 509 25,000 0 25,000 0.00% Recpt, Prom & Sp Events 289 309 400 350 750 87.50% Memberships 4,382 3,952 5,606 489 6,095 8.72% Veh - Repairs & Maintenance 0 0 0 0 0 0.00% Stationery & Office Supplies 7,640 4,492 5,000 0 5,000 0.00% Forms 1,725 1,928 2,500 0 2,500 0.00% Gas, Oil Tires 0 0 0 0 0 0.00% Supplies & Tools 97 43 500 0 500 0.00% Total Expenditures 1,117,607 1,226,413 1,308,291 126,258 1,434,549 9.65% Revenues Licenses & Permits (1,636,117) (1,354,207) (1,350,000) 250,000 (.1,100,000) (18.52%) Other Revenue 0 0 (15,000) (4,500) (19,500) 30.00% 'Total Revenues (1,636,117) (1,354,207) 1,365,000 245,500 1,119,500 (17.99°/o) Net (518,510) (127,794) (56,709) 371,758 315,049 i (655.55%), 242 ���� �� �������� 2014 Approved Final Background lnformation BUIICi111Cj $@I"VIC@S Expenses , Expenditures 2612.1100.0000 Salaries & Wages Base Salaries & Wages Clerk, Building Permits & Zoning Review - Position Unfunded Clerk, City Development - Transfer from 2610 Total 2612.1100.0000 Salaries & Wages 2612.1200.0000 Overkime To meet legislated building permit timeframes Total 2612.1200.0000 Overtime 2612.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Decrease in benefits for Clerk, Building Permits & Zoning Review - Position Unfunded Benefits related with Clerk, City Development - Transfer from 2610 Total 2612.1400.0000 Employer Contributions 2612.1800.0000 Conferences Ontario Building Officials Association (2 Staff) - Hotel/Reg'n) LMCBO Fall Workshop (CBO) LMCBO Spring Workshop (CBO) Total 2612.1800.0000 Conferences 2612.1900.0000 Uniforms P,s per the Collective Agreement Seasonal Jackets (4) Total 2612.1900.0000 Unifiorms 2612.2110.0000 Travel Ontario Buiiding Officials Association Conference (2 Staff) Construct Canada - (CBO) Annual mileage for inspectors Mileage/Parking for CBO, Supervisor, Senior Examiner/Inspector Total 2612.2110.0000 Travel 2612.2131.0000 Cellular Phones Annual Smartphone Charges - CBO and 3 staff Cellular Phone Charges - 2 staff 5 Air Cards for Tablets Total 2612.2131.0000 Cellular Phones 2612.2140.0000 Telephones 243 Run Date: 15-May-2014 2014 Budget 1,037,182 (57,360) 52,215 1, 032, 037 3,140 3,140 293,505 (19,624) 18, 352 292,233 2,500 650 650 3,800 1,200 1,500 2.700 - 400 - 50 - 20,000 - 2,000 22,450 3,200 480 3,750 7,430 ��y �� �� ����� 2014 Approved Final Background Information �UIICifll� $�i'ViC@S Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades Total 2612.2140.0000 Telephones 2612.2220.0000 Subscriptions & Publicati Building Codes and referenced standards Total 2612.2220.U000 Subscriptions & Publicati 2612.2340.0000 Seminars & Education Building Code & other technical training programs - all staff HRAI Courses - Senior Examiner/Inspector (Plumbing & HVAC) General Educational Assistance Construct Canada - CBO and 3 Inspector II's OBOA or similar Course (to be facilitated by the City & is 100% cost recoverable) Total 2612.2340.0000 Seminars & Education 2612.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2612.2370.0000 Insurance Premium 2612.2371.0000 Insurance Deductible Insurance Deductible Total 2612.2371.0000 Insurance Deductible 2612.2392.0000 Consulting & Professional Investigation & Assessment of illicit grow operations. 100% recoverable Professional engineers, building science specialists and environmental consultants retained to provide specialized examination and inspection services iotal 2612.2392.0000 Consulting & Professional 2612.2394.0000 Recpt, Prom & Sp Events Various Events (CBO, CIAC, SAC, BIAC, Building Safety Month) Total 2612.2394.0000 F2ecpt, Prom � Sp Events 2612.2395.0000 Memberships Assn of Architectural Technologists of Ont.--(2 staff) MMAH - Director Filings Ontario Building Officials Assn--(10 staff @$292 each) Ontario Plurnbing Inspectors Assn--(2 staff) Code Interpretation Advisory Committee--(1 staff) Mechanical Services Advisory Committee--(1 staff) Plumbing Advisory Commi.ttee--(1 staffl Toronto Area Chief Building Officials Committee--(1 staff) Building Inspection Advisory Committee--(1 staff) American Society of Heating Refrigeration & Air Condition Engineers--(1 staff) 244 Run Dete: 15-May-2014 2014 Budget - 8,765 8,765 - 2,000 2,000 - 4,000 - 1, 000 - 1,000 - 400 - 4,500 10,900 - 8,249 8,249 - 1,000 1, 000 - 15,000 - 10,900 25.000 - 750 750 - 500 - 800 - 2,920 - 260 - 50 - 50 - 50 - 160 - 50 - 275 6� �� �� ��°�� 2014 Approved Final Background Information . • Structural Advisory Committee--(1 staff) Large Municipalities Chief Building Officials--(1 staff) Professional Engineers Ontario--(2 staff) Ontario Association of Certified Engineering Technologists--(1 staff) Total 2612.2395.0000 iVlemberships 2612.2457.0000 Vehicle-Repair & Maintena 2612.5300.0000 Stationery & Office Suppl General office supplies Total 2612.5300.0000 Stationery & Office Suppl 2612.5302.0000 Forms Bailding permits, applications, inspection reports, receipts, stickers Total 2612.5302.0000 Forms 2612.5900:0000 Gas, Oil, Tires, Etc. 2612.5902.0000 Supplies & Tools Inciderital inspection and testing devices Total 2612.5902.0000 Supplies � Tools Total Expenses Revenue Revenues 1517.0000.0000 BUILDING PERMITS Licences & Permits: Residential Non-residential Sign permits and compliance letters Other.permits Total 1517.0000.0000 BUILDING PERMIiS 2612.9990.0000 Other Revenue Charge-back for costs incurred respecting Investigation & Assessment of illicit grow - operations Revenue from attendance by outside municipalities to offset cost for OBOA course - Total 2612.9990.0000 Other Revenue Total Revenues Net Expenses 245 Run Date: 15-May-2014 2014 Budget 50 160 520 250 6,095 0 5,000 5,000 2,500 2,500 0 500 500 1,434,549 0 (800,000) (200,000) (5,000) (95,000) (1,100,000) (15,000) (4,500) 19,500) (1,119,500) 31.5,049 ���y c�� ��ck�r��g 2014 Current Budget Approved.Final Sustainability Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget '°/o CHGE. Actuals Budget 2014 ' 2013 Expenditures Salaries & Wages 0 371,500 344,429 10,144 354,573 2.95% Overtime 0 308 1,500 0 1,500. o.00% Employer Contributions 0 100,378 98,454 (4,663) 93,791 (4.74°/a) Conferences 0 1,307 6,000 0 6,000 0.00% Uniforms 0 0 0 250 250 0.00% Travel 0 1,766 2,200 0 2,200 0.00% Bus Dev & City Promo 0 0 0 0 0 0.00% Cellular Phones 0 779 1,430 370 1,800 25.87% Telephones 0 2,295 1,970 553 2,523 28.07% Advertising 0, 16,936 22,000 (11,500) 10,500 (52.27%) Trade Shows, Exhib & Displays 0 4,100 5,000 (1,500) 3,500 (30.00%) Subscription & Publications 0 0 400 0 400 0.00% Seminars & Education 0 570 1,500 1,500 3,000 100.00% Purch Prnting/Broch/News Ltr 0 0 0 0 0 0.00% Insurance Premium 0 4,146 4,177 (544) 3,633 (13.02%) Ins. Deductible 0 0 0 0 0 0.00% Consulting & Professional 0 11,106 46,105 18,895 65,000 40.98% Recpt, Prom & Sp Events 0 2,832 5,500 (500) 5,000 (9.09%) Memberships 0 2,343 1,800 680 2,480 37.78% Photo, Mapping, Printing 0 0 2,000 (1,000) 1,000 (50.00%) Garbage Collection 0 9,000 9,000 0 9,000 0.00% Outside Agency Serv • 0 6,441 5,000 5,500 10,500 110.00% Stationery & Office Supplies 0 160 500 0 500 0.00% Program Supplies 0 48,828 59,000 10,300 69,300 17.46% Website Support Intranet 0 0 0 0 0 0.00% Total Expenditures 0 584,795 617,965 28,485 646,450 4.61% Revenues Donations 0 (30,000) (30,000) 10,000 (20,000) (33.33%) Sale of Directories & Misc Items 0 0 0 0 0 0.00% Trans. from Continuing Studies Re 0 (6,105) (6,105) (23,895) (30,000) 391.40°/o York Region Funded Proj 0 (50,940) 0 (25,000) (25,000} 0.00% Misc Income 0 (11,838) (35,625) 25,000 (10,625) (70.18%) Oth Rev - Rebates/Incentive 0 0 0 (5,000) (5,000) 0.00% Rntl - CCC Roof Solar Panel 0 0 0 (3,000) (3,000) 0.00% Total Revenues 0 (98,883) 71,730 (21,895) 93,625 30.52% Net 0 485,912 546,235 6,590 552,825 1.21 % 246 ��y o� �ck��a� 2014 Approved Final Background Information Sustainability Expenses Expenditures 2620.1100.0000 Salaries & Wages Base Salaries & Wages � Total 2620.1100.0000 Salaries & Wages 2620.1200.0000 Overtime To meet service level/workload commitments ' Total 2620.1200.0000 Overtime 2620.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Total 2620.1400.0000 Employer Contributions 2620.1800.0000 Conferences Special Projects & Sustainability Conferences Sustainable Pickering Advisory Committee Members Total 2620.1800.0000 Conferences 2620.1900.0000 Uniforms As per the Collective Agreement Total 2620.1900.0000 Uniforms 2620.2110.0000 Travel Parking & Mileage Total 2620.2110.0000 Travel 2620.2131.0000 Cellular Phones Smartphone Charges (Manager) Cellular Phones (3 staff) Total 2620.2131.0000 Cellular Phones 2620.2140.0000 Telephones Gosts include: long distance, monthly charges, fax lines, voice mail and system upgrades Total 2620.2140.0000 Telephanes 2620.2210.0000 Advertising Celebrating Sustainable Neighbourhoods (Funded from Sustainable Pickering Contributions) Advertising programs/events within publications (Durham Green Life/SNAP/Retail Pages, News Advertiser) Total 2620.2210.0000 Advertising 2620.2211.0000 Tr Shows,Exhib & Displays. Celebrating Sustainable Neighbourhoods (Funded from Sustainable Pickering Contributions) . 247 Run Date: 15-May-2014 2014 Budget - 354,573 354,573 - 1,500 1,500 - 93,791 93,791 - 3, 000 - 3,000 6,000 - 250 . 250 - 2,200 2,200 - 800 - 1,000 1,800 - 2,523 2,523 - 5,500 - 5,000 10,500 - 2,000 s�� �� �� ������ 2014 Approved Final Background Information SUStaiflabl�ft,/ Sustainable Pickering Day , Total 2620.2211.0000 Tr Shows,Exhib & Displays � 2620.2220.0000 Subscriptions & Publicati Reference material Total 2620.2220.0000 Subscriptions & Publicati 2620.2340,0000 Seminars & Education S.ustainability & Related Projects Total 2620.2340.0000 Seminars & Education 2620.2370.0000 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy cover.age includes: liability, automobile and property) Total 2620.2370.0000 Insurance Premium 2620.2371.0000 Insurance Deductible 2620.2392.0000 Consulting & Professional Durham Partners in Project Green South Pickering Sustainable Placemaking Guidelines Total 2620.2392.0000 Consulting 8� Professional 26202392.0001 Consulting - Funded from Continuing Studies Corporate Energy Plan (approx. $30,000 carried over from 2013) - P0 #230679 `. Total 2620.2392.0001 Consulting - Funded from Continuing Studies 2620.2394.0000 Recpt, Prom & Sp.Ev., Gen Public Relations Celebrating Sustainable Neighbourhoods (Funded from Sustainable Pickering Contributions} Total 2620.2394.0000 Recpt, Prom & Sp.Ev., Gen 2620.2395.0000 Membersh�ips OPPI/CIP Full Membership - Manager Clean Air Council Total 2620.2395.0000 Memberships 2620.2396.0000 Photo,Mapping,Printing Photography services for City's promotional publications Total 2620.2396.0000 Photo,Mapping,Printing 2620.2398.0000 Garbage Collection Garbage Bag Tag purchases (approx 6,000 tags purchased each year at $1.50/tag) (expense is offset by revenue from the program) Total 2620.2398.0000 Garbage Collection 2620.2399.0000 Outside Agency Services Video Production and Design Services for Celebrating Sustainable Neighbourhoods (Funded from Sustainable Pickering Contributions) �: Run Date: 15-May-2014 2014 Budget - 1,500 3,500 - 400 400 - 3,000 3,000 - 3, 633 3,633 0 - 5,000 - 30,000 35,000 - 30,000 30,000 - 500 - 4,500 5,000 - 680 - 1,800 2.480 - 1,000 1,000 - 9,000 9,000 - 9, 000 ���� �� �c���o� 2014 Approved Final Background Information �USt111lab101t�/ Sustainable Pickering Day Total 2620.2399.0000 Outside Agency Services 2620.5300.0000 Stationery & Office Suppl General office supplies Stationery & Office Suppiies for TfZCA - transfer from 2710 Reduction Total 2620.5300.0000 Stationery & Office Suppl 2620.5320.0000 Program Supplies 2620.5320.0001 Program Supplies Promotional Activities & Materials Corporate Awareness Community Awareness Event Management Dog Waste Diversion (14 Parks) Community Clean-ups Waterfowl Management Program (includes goose relocation, egg oiling) Social Marketing Pesticide Control Eyes on Street Replacement Signage (50 signs) Total 2620.5320.0001 Program Supplies 2620.5320.0002 Green Initiatives Green Initiatives Program Supplies (funded from Claremont Community Centre roof lease and Corporate Energy Program incentives and rebates) Total 2620.5320.0002 Green Initiatives Total Expenses Revenue Revenues 1530.2620.0000 Rntl-CCC Roof Solar Panel Rental of Claremont Community Centre rooftop solar panels - 6 months Total 1530.2620.0000 Rntl-CCC Roof Solar Panel 1592.2620.0000 Donations Sustainable Pickering Contributions Total 1592.2620.0000 Donations 1593.2620.0000 Misc - Sale of Maps � 1911.2620.0000 Trsf frm Res - Sustain Funding from Continuing Studies Res - Corporate Energy Plan (approx. $30,000 carried over from 2013) Total 1911.2620.0000 Trsf frm Res - Sustain 2620.9960.0000 York Region Funded Proj 249 Run Date: 15-May-2014 2014 Budget - 1,500 10,500 - 500 - 2,500 - (2,500) 500 � 0 - 5,500 - 2,000 - 4,000 - 33,000 - 4,000 - 6,000 - 5,000 - 1, 800 61,300 - 8,000 : 111 646,450 - (3,000) (3,000) - (20,000) {20,000) 0 (30,000) (30,000) ���� �� ����e�°o� 2014 Approved Final Background Information SUStafnab[01t,/ York Region Funding for South East Collector Enhancements (Year 3 of 4) Total 2620.9960.0000 York Region Funded Proj 2620.9990.0000 Misc.lncome Waste Bin Advertising Program - Creative Outdoor Advertising Garbage Bag Tag Sales Total 2620.9990.0000 Misc. Income 2620.9993.0000 Oth Rev-Rebates/Incentive Green Initiatives - Incentives and Rebates received from Corporate Energy Programs Totai Revenues Net Expenses Total 2620.9993.0000 Oth Rev-Rebatesllncentive 250 Run Date: 15-May-2014 2014 Budget - (25,000) (25,000) - (1,625) - (9,000) _ p (10,625) - (5,000) (5,000) (93,625) 552,825 ���y �fi �o��C�r�n� 2014 Current Budget Approved Final Economic Development Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved WC./DEC. Budget' % CHGE. � Actuals Budget ' 2014. ' ' 2013 Expenditures Salaries & Wages 0 317,241 309,866 (111,448) 198,418 (35.97%) Overtime 0 110 500 0 500 0.00% EmployerContributions 0 76,053 77,086 (24,137) 52,949 (31.31%) Conferences 0 886 2,500 0 2,500 0.00% TraveF 0 3,580 2,400 0 2,400 0.00% Bus Dev & City Promo 0 11,839 20,000 0 20,000 0.00% Cellular Phones 0 2,016 2,400 (600) 1,800 (25.00%) Telephones 0 2,241 1,970 533 2,503 27.06% Advertising 0 27,180 30,000 (5,000) 25,000 (16.67%) Trade Shows, Exhib & Displays 0 8,329 9,500 4,700 14,200 49.47% Subscription & Publications 0 533 600 20 620 3.33% Seminars & Education 0 1,866 2,000 0 2,000 0:00% Purch Prnting/Broch/News Ltr 0 4,615 15,000 (10,000) 5,000 (66.67%) Insurance Premium 0 3,873 3,872 (1,563) 2,309 (40.37%) Consulting & Professional 0 0 10,000 0 10,000 0.00% Recpt, Prom & Sp Events 0 14,784 17,500 0 17,500 0.00% Memberships 0 3,060 3,225 (90) 3,135 (2.79°/a) Photo, Mapping, Printing 0 2,185 5,000 0 5,000 0.00% Outside Agency Serv 0 3,220 20,000 (5,000) 15,000 (25.00%) Stationery & Office Supplies 0 710 2,500 0 2,500 0.00% Website Support Intranet 0 29,495 30,000 (30,000) 0 (100.00%) Total Expenditures 0 513,816 565,919 (182,585) 383,334 (3z.2s%) Revenues Sale of Directories & Misc Items 0 (563) (2,500) 2,000 (500) (80.00%) Trans. #rom Continuing Studies Re 0 0 0 0 0 0.00% Film Rermits 0 (2,400) 0 (2,000) (2,000) 0.00% Total Revenues 0 (2,963) 2,500 0 2,500 0.00% Net 0 510,853 563,419 (182,585) 380,834 (32.41%) 25� Economic Development �e�� �� �������� 2014 Approued Final Background Information 0 Expenses Expenditures . 2621.1100.0000 Salaries & Wages Base Salaries & Wages Transfer Website Coordinator Position to 2121 Re-Alignment of responsibilities - Mgr., Marketing & Business New Coordinator, Communications position. Start date Jan. 1, 2014 (funded from re-alignment salary savings) Transfer of Coordinator, Communications position to 2121 New Coordinator, City Development position. Start date Oct 1. 2014 (partially funded from re-alignment salary savings) Total 2621.1100.0000 Salaries & Wages 2621.1200.0000 Overtime To meet service level / workload commitments Total 2621.1200.0000 Overtime 2621.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided benefits such as dental and optical Benefits related with transfer of Website Coordinator Position to 2121 Benefits related with Re-Alignment of Responsibilities - Mgr., Marketing & Business Benefits related with new Coordinator, Communications position Benefits related with transfer of Coordinator, Communications position to 2121 Benefits related with new Coordinator, City Development position Total 2621.1400.0000 Employer Contributions 2621.1800.0000 Conferences Economic Development Conferences (2 staff) Total 2621.1800.Q000 Conferences 2621.2110.0000 Travel Parking & Mileage Total 262°I.2110.0000 Travel 2621.2115.0000 Business Development Business Development & Special City Initiatives Total 2621.2115.0000 Business Development 2621.2131.0000 Cellular Phones Annual Smartphone Charges - Economic Development Coordinators (2) & Coordinator, City Development (3 months) Smartphone - Transfer to 2121 Total 2621.2131.0000 Cellular Phones 2621.2140.0000 Telephones 252 Run Date: 15-May-2014 2014 Budget - 315,189 - (48,514) - (86,757} - 66,470 - (66,470) - 18,500 198,418 - 500 500 - 83,940 - (13,960) - (22, 751) - 21,411 - (21,411) - 5,720 52, 949 - 2,500 2,500 - 2,400 2,400 - 20, 000 20,000 - 2,400 - (600) 1, 800 ��� �� �� ����� 2014 Approved Final Background Information Economic Developrr�ent This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades - reallocation due to City Re-organization Tota12621.2140.0000 Telephones 2621.2210.0000 Advertising Economic Development Publications Advertising Local Business NewspaperAdvertising Special Advertising needs during the year Special Advertising Needs - Transfer to 2121 Total 2621.22'10.0000 Advertising 26212211.0000 Tr Shows,Exhib.& Displays � Exhibit & Trade Shows (displays, rentals & exhibit materials) Municipal/Regional Economic Development Partnership (trade shows, displays, advertising) City Centre Street Banners (24 banners) Tota12621.2211.0000 Tr Shows,Exhib.& Displays 2621.2220.0000 Subscriptions & Publicati Journals and Reports GTA Municipal News iotal 2621.2220.0000 Subscriptions & Publicati 2621.2340.0000 Seminars & Education Marketing, Economic Development & Related Employee Educafion P,ssistance under Policy (HUR 160) General Education Assistance Seminars & Education - Transfer to 2121 Tota12621.2340.0000 Seminars & Education 2621.2365.0000 Purch. PrlBroch./Newsltr Brochures/Promotional & Marketing initiatives Purch. Pr/Broch./Newsltr - Transfer to 2121 Total 2621.2365.0000 Purch. Pr/Broch./Newsltr 2621.2370.0000 Insurance premium Annual cost of insurance policy that provides protection for municipal activities and property (Policy coverage includes: liability, automobile and property) - reallocation due to City Re-organization Total 2621.2370.00OB Insurance premium 2621.2392.0000 Consulting & Professional Consulting for Economic Development & Corporate Projects Total 2621.2392.0000 Consulting & Professional 2621.2394.0000 Recpt,Prom: & Sp.Ev:, Gen City of Pickering Promotional Items (corporate merchandise) 253 Run Date: 15-May-2014 2014 Budget - 2,503 503 - 10,000 - 5,000 - 15,000 - (5;000) 25,000 - 2,500 - 7,000 - 4, 700 14,200 - 250 - 370 620 - 1, 000 - 1,000 - 500 - (500) 2,000 - 10,000 - (5,000) 5,000 - 2,309 2,309 - 10, 000 10,000 - 7;600 ���� �f �i������ 2014 Approved Final Background Information Economic Development Public Relations City of Pickering Business Events Corporate Sponsorship for Events (e.g. Board of Trade Business Excellence) City Pins Total 2621.2394.0000 Recpt,Prom. & Sp.Ev., Gen 2621.2395.0000 Memberships Economic Dev. Council of Ontario (x2) Economic Dev. Assoc. of Canada (x1) . Project Management Institute Ajax/Pickering Board of Trade Durham Strategic Energy Alliance Total 2621.2395.0000 Memberships 2621.2396.0000 Photo,Mapping,Printing To cover professional services for photo enlargements, map and printing reproductions Printing of colour pages for Economic Development publications Photography services for City's promotional publications & oblique aerials . Toial 2621.2396.0000 Photo,Mapping,Printing 2621.2399.0000 Outside Agency Services Corporate Writing Services Corporate Graphics Support Printing of Marketing Materials Graphics Support - Transfer to 2121 Total 2621.2399.0000 Outside Agency Services 2621.5300.0000 Office Supplies General Office Supplies Total 2621.5300.0000 Office Supplies 2621.6100.0000 Website Support Security Certificate Annual Hosting (includes mobile applications) Technical Support (annual) eNewsletter Modufe (annual) eCommerce Application Suite (annual licensing fee) iCreate license fee (web editing) Chat (5 licenses for Customer Care) Domain Names Registration Browse Aloud feature for all URL's (annual fee) eSpace Listing (property management web tool) Demographic Data Set (annual fee) 254 Run Date: 15-May-2014 2014 Budget 1, 000 4,000 2,500 2,400 17,500 - 500 - 225 - 200 - 1, 360 -, 850 3,135 •11 1, 000 3,500 5,000 5,000 10,000 5,000 (5,000) 15.000 2,500 2,500 900 3,000 2,500 1,800 3,000 2,500 250 600 2,210 1,400 1,800 �ty �� �c �r�� 2014 Approved Final Background Information Economic Development Website enhancement projects . Payment Gateway Licence (eStore) Hosting Fee for Measuring Sustainability Report Customized Economic Development Report Tool (annual fee) Website Support - Transfer to 2121 Total 2621.6100.0000 Website Support Total Expenses Revenue Revenues 1511.0000.0000 LIC & PERMITS-FILM PERMIT Film Permit Fees (public road use) iotal 1511.0000.0000 LIC � PERMITS-FILM PERMIT 1593.2621.0000 Misc - Sale of Maps Miscellaneous merchandise Total 1593.2621.0000 Misc - Sale of Maps Total Revenues Net Expenses 255 Run Date: 15-May-2014 2014 Budget 5,000 850 500 1,500 (27, 810) 0 383,334 (2,000) (2,000) (500) {500) (2,500) 380,834 ��ty o� P�ck��°a�� 2014 Gurrent Budget Approved Final Committee of Adjustment Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INCJDEC. Budget '% CHGE Actuals Budget 2014 ii 2013 Expenditures Salaries & Wages 2,992 . 6,320 6,800 0 6,800 0.00% Employer Contributions 425 459 648 0 648 0.00% Conferences 0 0 1,000 0 1,000 0.00% Travel 697 587 680 �140 820 20.59% Memberships 550 550 600 0 600 0.00% Total Expenditures 4,664 7,916 9,728 140 9,868 1.44% Net 4,664 7,916 9,728 140 9,868 1.44%a �56 Ce�rrimittee of Adjustment �� �� ic ���� 2014 Approved Final Background Irrformation Expenses Expenditures 2630.1100.0000 Salaries & Wages Honorarium - 5 Members - , Total 2630.1100.0000 Salaries & Wages 2630.1400.0000 Employee Benefits This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided - benefits such as dental and optical Total 2630.1400.0000 Employee Benefits 2630.1800.0000 Conferences Ontario Association of C%A Conference (� member) - Total 2630.1800.0000 Conferences 2630.2110:0000 Travel C/A Members - 18 meetings @ 51 km per meeting @$.53/km - C/A Members - Site Visits - 200km @$.53/km - Ontario Assaciation of C/A Conference (1 member) � Tota12630.2110.0000 Travel 2630.2395.0000 Memberships Ontario Association of C/A - 5 Members @$120 each - . Total 2630.2395.0000 Memberships Total Expenses Revenue Total Revenues Net Expenses 257 Run Date: 15-May-2014 2014 Budget 6,800 6,800 648 648 1,000 1,000 500 120 200 820 600 600 9,868 0 9,868 ���y c�fi ���k����� 2014 Current Budget Approved Final Heritage Pickering Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. '$udgetj % CHGE. ' Actuals Budget 2014 2013 Expenditures Conferences 0 0 0 525 525 0.00% Travel 0 0 1,000 (500) 500 (50.00%) Subscription & Publications 0. 0 100 0 100 0.00% Seminars & Education 0 60 1,000 (700) , 300 (70.00%) Consulting & Professional 26,545 22,148 33,000 (23,000) 10,000 (69.70%) Recpt, Prom & Sp Events 0 375 400 0 400 0.00% Memberships 75 75 80 . 0 80 0.00% Photo, Mapping, Printing 0 0 250 0 250 0.00% Outside Agency Serv 29,144 0 0 0 0 0.00% Building Rentals 7,939 307 500 (500) 0 (100.00%) Stationery & Office Supplies 55 33 150 0 150 0.00% Program Suppiies 0 4,296 6,700 (5,000) 1,700 (74.63%) Gift Shop Plaques 0 0 1,000 0 1,000 0.00% Total Expenditures 63,758 27,294 44,180 (29,175) 15,005 (66.04%) Revenues Trans. from Continuing Studies Re 0 (25,000) (25,000) 25,000 0 (100.00%) Total Revenues 0 (25,000) 25,000 25,000 0 (100.00%) Net 63,758 2,294 19,180 (4,175) 15,005 (21.77%) 258 '- .•_ . � ��� �� i����°�� 2014 Approved Final Baekground Information Expenses Expenditures 2743.1800.0000 Conferences Heritage Conference - 1 staff (registration and accommodation) iotal 2743.1800.0000 Conferences 2743.2110.0000 Travel Parking & Mileage � Education Seminars and Conferences - Out of Town Total 2743.2110.0000 Travel 2743.2220.0000 Subscriptions & Publicati Publications. related to heritage activities; 1 subscription to heritage matters Total 2743.2220.0000 Subscriptions & Publicati 2743.2340.0000 Seminars & Education General Total 2743.2340.0000 Seminars � Education 2743.2392.0000 Consulting & Professional Consultations for designations, promo materials, heritage review assistance Total 2743.2392.0000 Consulting & Professional 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Designation events ( 2@ approximately $200.00 each) Total 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2743.2395.0000 IVlemberships Annual fee for Community Heritage Ontario (Chair) Total 2i43.2395.0000 Memberships 2743.2396.0000 Photo,Mapping,Printing General printing Total 2743.2396.0000 Photo,Mapping,Printing 2743.2399.0000 Outside Agency Services 2743.2648.0000 Building Rentals 2743.5300.0000 Stationery & Office Suppl General office supplies, training supplies, & name tags Total 2743.5300.0000 Stationery 8� Office Suppl 2743.5320.0000 Doors Open Program Registration fee Total 2743.5320.0000 Doors Open Program 2743.5400.0000 Gift Shop/Plaques Plaques for designated properties (2 @ $500) Total 2743.5400.0000 Gift ShoplPlaques 259 Run Date: 15-May=2014 2014 Budget 525 525 250 250 500 �� �� 300 300 10,000 10,000 ��� ��� :� :� - 250 250 0 0 150 150 1, 700 1,700 1,000 1,000 ��� of ��k��� 2014 Approved Final Background Information Heritage Pickering Run Date: 15-May-2014 2014 Budget Total Expenses Revenue Revenues 1911.2743.0000 Trsf frm Res - Heritage Total Revenues Net Expenses •1 � 15,005 C�7 0 15,005 ��� ��� �? , �� �� �....� � t� � �., ��, .. , ■ . � � � � � � The Pickering Public Library exists so that all Pickering residents have equal access to the resourc.es, information and ideas that will enrich their civic, corporate, and personal lives, In order to achieve this end, the Pickering Public Library Board of Directors strives to ensure that all residents will have: • access to the digital word; • opportunities to engage and connect with others; • early literacy experiences; • support for creative & intellectual expression and discovery; • materials and programs to stimulate the imagination; • safe and welcoming physical spaces; , • support for school success; and � opportunity to discover their roots. pickering.ca January 1, 2014 261 t��.� � ������'�',: Lf� � ,�: �T, ���m� �. � Director of Library Technology & Innovation 1 - NUFT Coordinator of Virtual Services N 7 - NUFT N Client Services Associate - 2 - UPT Client Services Specialist- 1 - UFT �stems A mm�s� 1 - UFT Information Services Technician — 1 - UFT Revised: Monday, January 13, 2014 Manager of Circulation Services 1 - NUFT Sr. Circulation Ass't. - 2-UFT 1 - UPT r���� ��+�,,., e«�t _ �7 - UPT General Library Ass't - 2 - UPT �ICKERING PUBLIC LIBRARY ORGANIZATIONAL CHART � � LIBRARY BOARD Officer 1 - NUFT Director of Public Services 1 - NUFT Manager of Community Engagement 1 - NUF'P Marketing & Communications Specialist- � 1-UFT Client Services Specialist- 3'- UFT Info. Services Tech - 2-UFT 3 - UPT Public Services Tech. - 2-UPT Acting Manager of Branch Services 1 - NUFT Mgr of Branch Services — MM 9 - Nl)FT Information Services Tech- 3 - UFT 3—UPT Public Services Tech - 3—UPT Circulation Ass°t, - 3—UPT Director of Human Resources 1 - NUFT Manager of Clien4 Relations 1 - NUFT CouriedMaintenance Person - 1 - UFT Info. Services Tech - 1 - UFT EMPLOYEE COMPLEMENT 13 Non-Union FuII Time 1 Non-Union Part Time 22 Union Full Time 29 Union Part Time 24 Pages 65 Permanent Employees Total Director of Support Services 9 - NUFT Manager of Collections 1 - NUFT Senior Administrative Librarian I Assistant - 1 - UPT 1 - NUPT Special Services Librarian Client Services Specialist 1 - UFT Manager of Acq. & Bib. Services 'I - NUFT A& B Services Tech - Administrati� VACANT 1 - UFT Servic�s Assistant II A&B Serv- Assistant- 2-UFT 1-UPT ssistant erv- 1-UFT 1-UPT �sty o� �ic�e�°��g 2014 Current Budget Approved Final Libraries Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved INC./DEC. Budget '% CHGE ' Expenditures Salaries & Wages 3,216,Ob2 3,258,240 3,218,668 51,702 3,270,370 1:61% Overtime 9,047 239 1,310 0 1,310 0.00°l0 Employer Contributions 740,052 808,018 837,331 32,199 869,530 3.85°/a Employee Recognition &Appreciat 4,758 2,777 3,700 (200) 3,500 (5.41%) Conferences 518 7,968 6,900 (1,200) 5,700 (17.39%) Uniforms 268 480 700 (200) 500 (28.57%) Trave� 5,166 4,675 4,300 0 4,300 0.00% Postage 3,828 3,392 3,300 (300) 3,000 (9.09%) Freight, Express & Cartage . 222 487 350 0 350 0.00% Cellular Phones 3,736 3,681 3,900 0 3,900 0.00% Telephones 67,605 71,213 65,246 5,455 70,701 8.36% Advertising 6,858 8,419 8,000 3,000 11,000 37.50% Legal Services 6,971 15,538 4,500 2,000 6,500 44.44% Seminars & Education 17,756 22,145 25,068 (34) 25,034 (0.14°/o) Purch Prnting/Broch/News Ltr 6,521 8,930 6,000 (200) 5;800 (3.33%) Insurance Premium 40,933 34,675 34,643 (5,171) 29,472 (14.93%) Ins. Deductible 0 0 2,000 0 2,000 0.00% Consutting & Professionai 32,773 13,883 30,755 5,000 35,755 �s.2s% Recpt, Prom & Sp Events 10,217 , 8,862 10,500 (1,500) 9,000 (14.29%) Memberships 5,547 5,386 4,650 (200) 4,450 (4.30%) Outside Agency Serv 37,622 37,308 38,143 829 38,972 2.17% Build Repairs & Mtce 143,272 202,551 196,950 (26,439) 170,511 (13.42%) Veh - Repairs & Maintenance 786 2,497 3,000 0 3,000 0.00% Misc Equip Repairs 55,463 43,895 49,610 (200) 49,410 (0.40°/o) Software/Hardware Maintenance C 68,750 57,473 93,390 (5,290) 88,100 (5.66%) Rental Misc Equip 0 0 0 0 0 0.00% Stationery & Office Supplies 25,001 23,708 25,000 (6,000) 19,000 (24.00%), Printing Supplies 0 0 0 0 0 0.00% Catalogue Processing Supp 3,807 3,328 5,000 0 5,000 0.00°/o Lib Materials 102,853 157,420 95,500 29,500 125,000 30.89% Program Supplies 11,070 15,143 10,000 5,500 15,500 55.00% Utilities-Water 12,235 11,319 13,370 (631) 12,739 (4.�2%) Utilities - Gas 28,533 31,499 32,870 (500) 32,370 (1.52%) Utilities-Hydro 141,406 149,094 149,600 4,472 154,072 2.99% Gas, Oil Tires 2,689 1,627 2,792 (505) 2,287 (18.09%) Supplies.& Tools 6,578 13,313 12,750 (7,250) 5,500 (56.86%) Minor Furniture & Fixtures 18,757 31,034 25,000 (21,000) 4,000 (84.00%) Hardware Replacements 44,040 39,983 31,000 26,000 57,000 83.87% 263 �°s�y �� Pi����°��� 2014 Current Budget Approved Finai Libraries Run Date: 15-May-2014 2012 2013 2013 Actuals YTD Approved WC./DEC. Budget % CHGE. Actuals Budget 2014 2013 Total Expenditures 4,881,690 5,100,200 5,055,796 88,837 5,144,633 1.7s% Revenues Fines - Library Matls. (139,613) (129,4.11) (145,000) 5,000 (140,000) (3.45%) Misc. - Photocopies Lib. (19,830) (22,081) (20,265} (1,735) (22,000) 8.56% Donations (5,423) (8,507) (9,500) (26,500) (36,000) 278.95% Federal Grant (9,043) (5,639) (5,639) 34 (5,605) (0.60%) Ont. Specific Grants (148,097) (143,848) (135,005) (7,594) (142,599) 5.62% Transferfrom Reserve Fund (10,845) (32,158) (30,000) 16,500 (13,500) (55.00%) Vending Machines (1,395) (1,661) (1,200) (200) (1,400) 16.67% Rentals - Mtg. Room/Public (9,436) (5,727) (12,300) 2,300 (10,000) (18.70°/o) Other Misc Revenue (3,026) (5,665) (2,500) (700) (3,200) 28:00% Total Revenues (346,708) (354;697) 361,409 (12,895) 374,304 3.57% Net 4,534,982 4,745,503 4,694,387 75,942 ' 4,770,329 1.62% ' 264 ,.. , , , i�': o€ . ickerin''>;: ;;; :: ; :: : ::: : ;: ;' ';: ;: ;> : :: : : : Y.. ,.. , .............. ,... 01 : > : : : : : : : : : : : : : ;: : : : : ;: : ;;;: : ;: : ;;>: : : : : ::: : : ::: :: : : : >: : : >: : : : : : : : : : ,. . ,,. . . . . . . . . , . . . . . . . . . . . . . . . . . . . . Li ;:';: : : : ;: ;: : : : : : : : ;: : : ;: ;: : >: :`;;: : ;: ;: : : `> : : : : : : : : : : : : : : : : : : : : bra . .................................................... ............ ,. ,,. � ;: : : : : ;: : : : : : : : . :; . . : : : : : : : . . . : : . : . : : : ..: . : : . : ;. . ; Summarv.o:f NofeworfMv Increases (Decre�sesl. �xpenditure Item 1100 Salaries & Wages 1400 Emp. Contributions 1800 Conferences e4mount Explanation $ 51,702 Increase is mainly due to workplace accommodation for one year. 32,199 Benefits have increased due to higher long-term disability and health premium costs and an increase in CPP. (1,200) Reduction reflects planned activity for 2014. 2140 Telephones 5,455 Telephone costs have generally increased across all departments mainly due to internet connection upgrades and implementation of a back-up telephone system for disaster recovery purposes. 2210 Advertising 2320 Legal Services 3,000 Budget includes required accessibility funds. 2,000 Legal advice needed for contract negotiations. 2370 Insurance Premium (5,171) Over the last few years, the City has invested resources to reduce claims resulting in a favourable claims history translating into a lower premium when the insurance portfolio was tendered. 2392 Consulting 2392 Recpt, Prom., & Sp, 5,000 , Consultant required for Board's strategic plan. Partially funded by development charges. (1,500) Reduction reflects planned activity for 2014. 2435 Building Repairs (26,439) City has been investing into the building infrastructure over the last few years and therefore, there is less demand for building repairs. 2479 Software/ Hardware Mtce 5300 Stationary & Office Sup. 5310 Library Materials 5320 Program Supplies 5530 Utilities - Hydro 5902 Supplies & Tools 5973 Minor Furniture & Fixture (5,290) Reduced software needs in 2014. (6,000) Reduction reflects planned activity for 2014. 29,500 Funds transferred from Capital materials budget. 5,500 Increase in planned technology programs. Partially offset by donations. 4,472 Based on actual costs. (7,250) Reduction reflects planned activity for 2014. (21,000) Reduction reflects planned activity for 2014. 5375 Hardware Replace. 26,000 iHelp equipment needs to be replaced. Total Changes $88,837 265 � Revenue Item Amount Explanation 1529 Fines - Library Materials $ 5,000 Reduced fines due to increase in ebook use. 1580 Misc. Photocopies 1592 Donations 1623 Ontario Grants 1920 Transfer from Reserve Fund {1,735) Increase in photocopying by clients. (26,500) Increase projected in donations due to Canada Helps. (7,594) New Capacity building grant for libraries. 16,500 The 2013 budget included $30,000 in FGT funding for energy efficient lighting. This project was completed in 2013 and therefore, the funding is being removed. Offsetting this reduction is the DC funding for the Library Strategic Plan. 9933 Rentals - Mtg. Room/Public 2,300 Decrease in rental revenues due to loss of major commercial renter. Total Changes ($12,895) 266 ��� o� �� e��� 2014 Approved Final Background Information Libraries Expenses Expenditures � 2745.1100.0000 Saiaries & Wages Base Salaries & Wages - IT Student pages - Funded from Grant in acct #1610 - Workplace accommodation - one year - iotal 2745.1100.0000 Salaries & Wages 2745.1200.0000 OVERTIME To meet service level/workload commitments - Total 2745.1200.0000 OVERTOME 2745.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP, EI, EHT, ) and employer provided - benefits such as dental and optical Total 2745.1400.0000 Employer Contributions 2745.1700.0000 Employee Recog'n & Apprec Long Service and Retirement Awards for staff - Tota12745.1700.0000 Employee Recog°n & Apprec 2745.1800.0000 Conferences . Ontario Library Association Annual Conference (OLA) - Other Conferences (PLA, ALA, OALT, COSUGI etc.) - Library as Place Conference , - HRPA Conference - Total 2745.1800.0000 Conferences 2745.1900.0000 Uniforms Uniform and Safety apparel for-staff - Total 2745.1900.0000 Uniforms 2745.2110.0000 Travel Staff and Board travel at City's approved rate - Travel costs for seminars and education - ' Totai 2745.2110.0000 Travel 2745.2121.0000 Postage Overdue notices - Other mail - Tota12745.2121.0000 Postage 2745.2122.0000 Freight,Express & Cartage Freight, express & cartage Total 2745.2122.0000 Freight,Express & Cartage 2745.2131.0000 Cellular Phones Library cell phones 267 Run Date: 15-May-2014 2014 Budget 3,234,765 5,605 30,000 3,270,370 1,310 1,310 869,530 ` 869, 530 3,500 3,500 2,000 2,500 600 600 5,700 500 500 3,500 800 4,300 2,200 800 3,000 350 350 3,900 ��y of ����e�6�� ' 2014 Approved Final Background Information Libraries Total 2745.2131.0000 Gellular Phones 2745.2140.0000 Telephones Costs include: long dista.nce, monthiy charges, fax lines, voice mail and system - upgrades Internet Cost largely offset by grant money (see 1623 below) - iotal 2745.2140.0000 Telephones 2745.2210.0000 Advertising Advertising (recreation newsletter, advertisements, job postings) - Accessibility costs - Total 2745.2210.0000 Advertising 2745.2320.0000 Legal Services Expenses Provision for legal counsel Total 2745.2320.0000 Legal Services Expenses 2i45.2340.0000 Seminars & Education Staff training based on Staff Development plan Legally required staff training APLL training (2 staff members) Total 2745.2340.0000 Seminars & Education 2745.2365.0000 Purch. Pr./Broch./News Lt Miscellaneous, includes printed brochures, newsietters etc. iotal 2745.2365.0000 Purch. Pr./Broch./News Lt 2745.2370.0000 Insurance Premium Annual cost of insurance policy that prov�des protection for municipal activities and property. (Policy coverage includes: liability, automobile and property) Total 2745.2370.0000 Insurance Premium 2745.2371.0000 Insurance Deductible Insurance Deductibie Total 2745.2371.0000 Insurance Deductible � 2745.2392.0000 Consuiting & Professional EFAP Program Board Education Consulting for strategic initiatives Strategic plan (4 year) incl. interim services for Seaton residents (67.5% DC funded) iotal 2745.2392.0000 Consulting & Professional 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Board / Community linkage activities Employee & Board relations, condolence, meeting costs etc. Total 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen .: Run Date: 15-May-2014 2014 Budget 3, 900 36,755 33,946 70,701 8,000 3,000 11, 000 - 6,500 6,500 - 19,000 - 4, 000 - 2,034 25,034 - 5,800 5,800 - 29,472 29,472 - 2, 000 2,000 - 4,255 - 1,500 - 10,000 - 20,000 35,755 - 3,000 - - 6,000 9,000 i�� �� �� e�°��� 2014 Approved Final Background Information Libraries 2745.2395.0000 Memberships Canadian Library Association Ontario Library Association American Library Association Federation of Ontario Public Libraries Other Miscellaneous memberships Total 2745.2395.0000 Memberships 2745.2399.0000 Outside Agency Services Security Services for Central Library Collection Agency Services (partially offset by revenue in acct #1529) Total 2745.2399.0000 Outside Agency Services 2745.2435.0000 Building Repairs & Mainte Central Sanitact (6 units) Central Security System service Central W/C deodorizer Central Defibrillator monitoring Petticoat Creek - Security System services Petticoat Creek - Sanitact (1 Unit) Greenwood--HVAC service contingency Greenwood--Security'System services Claremont--Security System services All Branehes - Misc. costs (pest controf, etc) All Branches Washroom & Janitorial Supplies All Branches--Water Testing Ail Branches--Carpet Treatment (CN & PC) All Branches--Fire Alarm, Sprinkler & Fire Extinguishers Northern Branches - Snow Clearing Contingency (All Sites) Shared costs with City: Air handling maintenance (chillers & starters only) Fan calibration & adjustment Elevator maintenance Boiler maintenance Garbage disposal Diesel generator maintenance Main Electrical Switchboard yeariy maintenance Mech. Systems Water treatment Energy Management System "PM" Electrical Safety Authority Yearly Inspections 269 Run Date: 15-May-2014 2014 Budget - 230 - 375 - 140 - 2,935 - 770 4,450 33, 972 5, 000 38,972 1, 340 420 900 1,800 420, 225 215 420 420 2,500 5,000 800 5,800 4,000 2,000 5,500 0 6,000 2,000 3, 023 3,000 4,000 2,000 1,000 2,500 1,500 1,500 �t� �� P������n 2014 Approved Final Background [nformation Libraries Miscellaneous provision for electrical, plumbing, mechanical & other supplies, air handling Petticoat Creek--HVAC service contingency Claremont--HVAC service contingency Janitorial staff City (Term employees) Sunblinds for south facing windows CN Central - building envelope -joint recalking Replace Greenwood Air Conditioner � Total 2745.2435.0000 Building Repairs � Mainte 2745.2457.0000 Vehicle-Repair & Maintena City Vehicle #851 assigned for Library Courier use Total 2745.2457.00Q0 Vehicle-Repair & Maintena 2745.2478.0000 Misc.Equipment Repairs & Network Maintenance--Installation and Cabling Anti-virus software licences (sta�f and clients) Copier Maintenance--all branches, partially offset by Revenue Account 1580 Contingency Total 2745.2478.0000 Misc.Equipment Repairs & 2745.2479.0000 Sfwr/Hdwr Maint Contracts � RFID Maintenance Contract (CN & PC) -.Hardware ILS Maintenance--Horizon Software and Hardware Support ILS Maintenance--BiblioCommons Fine payment module . Microfiche'reader/printer maintenance contract Network Maintenance--Filtering software licenses Network Maintenance--Domain registrations Network Maintenance--Anti-Spam filtering Network Maintenance--Misc. Software Provisions . Nefiwork Maintenance--Productivity software Licenses Client workstation licences (Windows 7, MS Office & Adobe) Econtent portal software Total 2745.2479.0000 Sfwr/Hdwr Maint Contracts 2745.2678.0000 Misc Equipment Rentals 2745.5300.0000 Stationery & Office Suppl General office supplies � Total 2745.5300.0000 Stationery & Office Suppl 2745.5301.0000 Copier Maintenance 2745.5303.0000 Circulation Supplies Supplies includes membership cards, printer rolls and related items. 270 Run Date: 15-May-2014 2014 Budget - 11,000 - 1,000 - 500 - 81,228 - 5,000 - 8,000 - 5,500 170,511 - 3,000 3,000 - 6, 275 - 1,600 - 36, 735 - 4, 800 49,410 = 20,500 - 36,900 - 14,000 - 4,000 - 800 - , 200 - 200 - 500 - 3,500 - 4,500 - 1�,000 - 2,000 88,100 0 - 19,000 19,000 0 - 5,000 Libraries. ���� �� ��� ���� 2014 /approved Finai Background Information Run Date: 15-May-2014 2014 Budget Total 2745.5303.0000 Circulation Supplies 5,000 2745.5310.0001 Library Mat - 57.14% Includes Non-Capital Materials (Online Products, Digital Collections and - 125,000 Periodicals) Total 2745.5310.0001 Library Mat - 57.14% 2745.5320.0000 Program Supplies Programming Funds for Public Programs. Partially offset by donations Pickering Civics 101 (grant contribution) � Total 2745.5320.0000 Program Supplies 2745.5510.0000 Utilities - Water Central Petticoat Creek Budget based on projected 2013 actuals and regional water rate increase in 2014 Total 2745.5510.0000 Utilities - Water 2745.5520.0000 Utilities - Gas Central, Petticoat Creek, Claremont and Greenwood - Budget based on projected 2013 actuals and usage Total 2745.5520.0000 Utilities - Gas 2745.5530.0000 Utilities - Hydro All branches m Budget based on projected 2013 actuals and rate increase in 2014 Total 2745.5530.0000 Utilities - Hydro 2745.5900.0000 Gas, Oil, Tires Fuel: Unleaded 1,700 litres @ $1.11/litre Oil changes and tires � Total 2745.5900.0000 Gas, Oil, Tires 2745.5902.0000 Supplies & Tools Miscellaneous & Supplies Children's Educational Equipment & Supplies Library Signs Total 2745.5902.0000 Supplies � Tools 2745.5973.0000 Furniture & Fixtures Provision for ergonomic furniture Tota12745.5973.0000 Furniture & Fixtures 2745.5975.0000 Hardware Replacements Replacement servers (to virtualize existing servers) Replace UPS and power Replacement PCs Network Upgrade - new network switches Google Chromebooks 271 125,000 - 13,000 - 2,500 15,500 10,700 2,039 0 12,739 32, 370 32,370 154, 072 154, 072 1,887 400 2,287 - 2,500 - 2,500 - 500 5,500 4,000 4,000 9,000 2,000 20,000 4,000 3,000 ��� of �� ��� 2014 Approved Final Background information Libraries Run Date: 15-May-2014 2014 Budget iHelp Equipment - 15,000 Security Upgrade - Radius replacement authentication of public PCs - 4,000 Total 2745.5975.0000 Hardware Replacements 57,000 Total Expenses Revenue Revenues 1529.0000.0000 FINES - LIBRARY MATLS. Fines, Replacement & Fees etc. Total 1529.0000.0000 FINES - LIBRARY MATLS. 1580.0000.0000 MfSC. - PHOTOCOPIES LIB. Photocopying 1'otai 1580.0000.0000 MISC, m PH07000PIES LIB. 1592.2745.0000 Misc - Donations-Library Donation funds from various sources Total 1592.2745.0000 Misc - Donations-Library 1610.2745.0000 FEDERAL-HRDC ' Youth Funding CAP Total 1610.2745.0000 FEDERAL-HRDC 1623.2745.0000 Ont Grant - Library Household Grant - Province Pay Equity Equalization "down-payment" est. - Prov. SOLS Connectivity Grant Service Ontario Grant Capacity Building Grant Tatal 1623.2745.0000 Ont Grant - Library 1920.2745.0000 Trsf frm RF - Library Library Strategic Plan (67.5% DC Funded) 'Total 1920.2745.0000 Trsf frm RF - Library 2745.9916.0000 Vending Machines Based on sales of vending machine products Total 2745.9916.0000 Vending Machines 2745.9933.0000 Rentals - Mtg. Room/Publi Rental of library meeting and board rooms Total 2745.9933.0000 Rentals - Mtg. Room/Publi 2745.9990.0000 Other Revenue Payphone, book sa�es, genealogy research, other revenues Total 2745.9990.0000 Other Revenue � 5,144,633 - (140,000} (140,000) - (22,000) (22,000) - (36,000) (36,000) - (5,605) (5,605) - (97,833) - (8,592) - (31,000) - (1,700) - (3,474) (142,599) - (13,500) (13,500) - . (1,400) (1,400) - (10,000) (10,000) - (3,200) (3,200) Librarie� Total Revenues Net Expenses � ��y �� �� er��� 2014 Approved Final Background Inforrnation 273 Run Date: 15-May-2014 2014 Budget (374,304) 4,770,329 General Government Revenue 1597 POA Revenues 0000 Non-Shared P.I.L.S. 0000 Linear Properties 1530 Rentals 1543 Metro Agreement 1591 . Commissions 1592 Misc Donations 1593 Sale of Equipment 1599 Other Misc. Transactions Veridian 1910 Tsfr. from Easement Settlemenf Agree. Res. 1910 Tsfr. from Reserve - Contingency - Elections 1910 Tsfr. from Reserve - Gas Tax Funds (Prov.) 1910 Tsfr. f'rom Rate Stabilization Reserve 1910 Tsfr. from Reserve - Contingency - Assessment 1911 Tsfr. from Reserve - Cont. Sudies & Consulting 1920 Tsfr. from Res. Fund - Workers' Comp. 1920 Tsfr. from Res. Fund - Development Charges : 1920 Tsfr. from Res. Fund - Parkland 1940 Tsfr. from Capital 1950 Tsfr. from Rate Stabilization Reserve Surplus 2013 $120,000 3,674,069 1,509,702 141, 400 0 0 0 15,000 2,694,540 3,353,850 0 0 0 0 0 34, 800 131,970 0 125,000 $11,800,331 274 Increase $0 : 134,652 ::: 0 :' -16,115 : .0 : '0 : 0 : 0 : -125,587 ::; 0 : 0 : 0: 0; 0: 0: 0: 10,732 ::: 0: C $3,682 Z0:14: »: Dt'aft: ;:B:ud:qe.i $'12Q 3;8Q2 '� >Fni 125,2&� ( ( ( 1:5;Q0:( 0 0 0 0 a 34:;800 1:42; 702 a >: '125; o00 $'I:'�,;804;U'1:3:: % Change 2014 Budget VS. 2013 0.00% 3.66% 0.00% -11.40% 0.00% 0.00% 0.00% 0.00% -4.66% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 8.13% 0.00% 0.00% 0.03% 2111 2126 2126A 2134 2135 2193 2194 2195 2812 2821 2821 2821 2821 2821 2821 2821 2821 2821 2821 2821 2822 2822 2822 2823 General Government Expenditure Mayor, Council & Council Support Purchased Services Corporative Requirements & PR Provision for Uncollectabie Taxes Property Tax & Vacancy Rebates Insurance Insurance - Self Insurance Grants to Organizations & Individuals Debenture Debt Charges Tsfr.to Reserve for Contingency-Elections Tsfr. to Reserve for Vehicie Replacement Tsfr. to Dunbarton Pool Reserve Tsfr. to Dun Beer Arena Reserve Tsfr. to Complex Central Core Reserve Tsfr. to Rec Complex Pooi Res. Tsfr. to Rec Complex Arena Res. Tsfr. to Programs Res. Tsfr. To Seaton Development Review Res. Tsfr. To Financial Sys Res. � Tsfr. To New Senior Centre Res. Trans. to Resenre Fund - WSIB Trans to Reserve Fund - Federal Gas Tax Trans to Animal Shelter Res Fund Trans. to Capital Fund Capital Funded From Current Capital Funded From Internal Loans Capital Funded From Debt 2891 City Share of DC Projects 2900 Contingency 2901 Emergency Operational Needs - Capital Without Debt & Int. Loans & Deal Fin. Without Debt & Capital funded from Current 2013 Budget $1, 054,744 576, 800 29,080 286,359 123,100 131,970 215,000 289,520 4,418,000 70,000 675, 000 4, 962 30,000 27,000 15,000 20,000 18,500 0 175,000 75,000 510,000 2,694,430 25,000 1,335,569 1,072,000 7,738,124 580,000 853,199 200,000 $23,243,357 14,433,233 13, 097, 664 The Contingency account was reduced to reflect the 2014 Fire Settlement. 275 Increase �ecrease ($4,45 � -117,00 19 622,05 10,73 -3,00 17,10 385,94 162,10 -125,47 -240,26 -90,00 8,170,87 105,19 t,909,036 828,160 1, 068,428 2014 : ; ;:::::: % Change ' :Revised ;;: ; 2014 Budget >Budaet::::: VS.2013 $1;050;2&7; 459;, 800 ;;29;2�5 908:,4'Gp >:1:23,:1:Ob � 42;702 '.;:;212,,:�00 < : 306;625 4:;$03:;947 ZO,O.QD 837;.� 00 5;000 3(j;OQO 2�;000 t�;QQb >: : 2�;-000 ;18;:500 0 � 75;000 75',�QO 525;000 2;56$;:953 25:,900 >:::1:;095;3q1 982:,p00 15:r909:r000 580;OQD 958;393 200;:�00 �32:'152:393: 15,261,393 14,166,092 -0.42% -2�.2$% 0.67% 217.23% 0.00% 8.13% -1.40% 5.91 % 8.74% 0.00% 24.01 % 0.77% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2.94% -4.66°/a 0.00% -17.99% -8.40% 105.59% 0.00% 12.33% 0.00% 38.33% POA Revenues Projected Revenues »>�It Q�<i�IG�C��Cr'1 ; «< v � 2�:�4 :::::::::::::::::::::: Ba et :::::::::::::::::::: d.g ...................... Non-Departmental Revenues 2013 Increase 201:4:::: Budget (Decrease) Biid ef::: 120,000 $0 $'12Q:,OQR: 120,000 $0 $120;000: Linear Properties (CN.CP & Hvdro Corridors� Projected Revenues 1,509,702 -0 1;509,7QZ 1,509,702 -0 $1;509;702: Non-Shared PIL's Projected Revenues 3,674,069 134,652 3:;808:;72:1: 3,674,069 $134,652 $3;8U8;72'I: 276 Cit : of Pickerin >:: : >: :: : : : Y ......... .... . ... J.... ............... .... . . 2b1�4 :::::::::::::::::::::::::::::::::::::::::::::::::::::::: ': g�iciciet: :: > : : : : : : : : : : : : :: : : : : : : : : : :':': :: : : : >: : : : : : :': : >:: : : : 1530/1591 - Rentals & Misc income 1530 - Rentals 0001) Con. 3 Pt. Lot 19 Roll Number 03-01 1-21 91 0 Rented to 1317970 Ont. Inc., T/A Pickering Driving Range Est. contract will be for 12 months 0002) Con. 3 Pt. Lot 19, 20 Roll Number 03-011-22810 Rental to T.Arnts Est. contract will continue for 6 months 2013 2013 Increase Est. Actual Budget Decrease $8,400 $8,400 31,145 33,000 Cellular Tower Rentals 0005) Telus - Hwy 7& Sideline 24 21,313 20,000 0006) Rogers - Sideline 34 - North of Whitevale Rd. 20,000 20,000 0007) Telus - Sideline 16 - North of Old Taunton Rd. 20,000 20,000 0008) Public Mobile Retail - Country Lane Road 6,666 20,000 0009) Public Mobile Retail - Centennial Park 6,666 20,000 $0 -17,428 1,313 0 0 0 0 $114,190 $141,400 ($16,115) 27� LW'14: i: : : BUtlqe.t: : : ;: : : $8;4�0: 'l;5; 57:� �:::::::: 21;3;13 20;000 20,:000 20.;o0Q 20:;�00 $125:285: ;�I_.. : ' .. t Q . ..IC �C[Cl y zo�� >: : : :.: : : : : > : : :. : :.:.: : :.: : _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : : : 6UbGFT': : : >: : : : : >: : : : : : >: : : : : : : : : >: : : : : : : : : : : : : : : : >: : : : : : : : : : 1593 - Sale of Equipment 1593.0001.0000 - Sale of Equipment Miscellaneous equipment sold at Regional auction, and private auctions. 2013 2013 Increase 2:0'14 Est. Actuals Budqet (Decrease) Bud et $30,500 $15,000 $0 $1;5;000: $30,500 $15,000 $0 $:95;Q00; 278 >;>Cit : of P:i+ekerin ; ::: ;;;' >: : ;;;; >: : >::>;: Y ............ .. g 2Q'14 :::::::::::::::::::::::::::::::::::::::::::::::::: Siicl ef :::::::::::::::::::::::::::::::::::::::::::::::: q 1599 - Other Miscellaneous Transactions - Revenue Account 1599 Miscellaneous Transactions Recognize True Sport bursary received in 2006 and will be matched by City. Receipt of 2014 Federal Gas Tax Funds* 0 2013 2013 Increase Est. Actuals Budqet Decrease Bu: et ::: $0 110 2,694,430 2 $2,694,430 $2,694,540 6i►.1.", �$'� �o :: $o: -110 :::::: 0 ,477 :::::2 $:;953 587) : :: $. * The decrease in FGT is mainly due to the fact tliat Pickering's population has not increased at the same rate as other Ontario municipalities. 279 C:I:t . :0�: PIC 1"� %%:: %: : : : : >: %%: : :'%: : %>: y. ke ��g . . ........... . ......... ;,: ; : : : . . . Zo�� . . . . . : . . . . . . . : B:ud: ef :::::::::::::::::::::::::::::::::::::::::::::::: Revenues From Veridian 2013 2013 Increase ;:::2p:1:4:::: Est.Actuals Budqet (Decrease) ;;:Bud et:: Dividend (38.5%) 1,927,000 1,927,000 0 1.;927;QOQ Intereston Prom notes 1,426,850 1,426,850 -C} 1;:42$;:85. $3,353,850 $3,353,850 ($0) : : $3;353;85Q :1 _ .._...... ���.�� ��j��.���.��.:.:;:�;:�:�:�>:�:�:�:�>:�:�:�:?�;:�:;;>;;:�;:;�.;:�:::.:::�;:�;;:�:�;:�>:�: ;>;:�it':::of::Pic�ew n Y . ...... ........... ;:ZO:�4: : : :': ; :: :: : : ::: ::: : : : : >: : : : : : : : : : : ;`: : : `: : `::: : : : : : : : : : >:. . .>. . �.�>:�.B:ud��'e:t:�:�;:�:�:�:�:�:::,:�:.;:�:�'i:�i:�i:�'ii';;:�:�;:�:�i:�:�:�:::�:.::;:;:,:;i:�:�iii:�>ii:��: .�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.'.�.� .�.�.�.�.•.�.�.�.�.�.�.�.�.�.�r.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.�.� .�.'.�.�.�.'.'.'.'.�.'.�.�.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.�.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.'.�.�. ... . _ . ........ . ........................ . ........... 1910 & 1911 - Transfers from Reserves Reserve Continuing Studies & Consulting. (Gen Gov - 2126.2392) 2013 2013 Increase 201:4::: Est. Actual Budqet (Decrease) Bud et:: 281 34, 800 $34,800 34, 800 $34,800 $0 34:;80C 1920 - Transfers from Reserve Funds 1) From - Development.Charges Fteserve Fund 2) From - Workers' Compensation Reserve Fund This transfer to offset the cost of WSIB related insurance. Total 2013 2013 Increase Est. Actual Budget (Decrease) 282 $0 $0 $0 $0 $131,970 $131,970 $10,732 $131,970 $131,970 $10,732 $131,970 $131,970 $10,732 201:4 ;: ; B.ui1 et : . 0. $9: $142,702: $142;702:: $142;7:02: rt �� ' o��: ; .......... ......................... . . . . . . . . . . . . . . . . . . . . "::Nla or:1�: ari Bud: ei : : : :: : : : ; ': : : : : : : ;: : : : : :': ' Y.......... Salaries & Wages Employer Contributions Conferences Travel Cellular Phones Telephones Recpt, Prom & Sp Events Transfer to Reserves Corporate Initiatives � 2013 2013 Increase, Est. Actual �udget (Decrease) $79,017 20,286 25 15,000 538 579 13,046 0 0 $79, 311 20, 734 3,500 20,350 1,400 927 30,000 6,609 0 $128,491 $162,831 $1,745 445 0 0 0 0 -15,Q00 146 15,000 $2,336 2014::::: %Q::::: Biiclget:: �hari: e::: $:81:;:Q5:6 2.20% 21;�7:g 2.15% %3;:50:0 0.00% 2:0:;350 0.00% � ;400. 0.00% 92:7 0.00% ':1:5;0:00 -50.00% ': 6;7:55. 2.21 % ;;1:5;D:Op 100.00% $:'f6:5;1:6� 1.43% 16/05/2014 1:52 PM Council 283 �' . .. �CI... : � 4 1 , ................. I. . . . . �. �. G . . . . 9� . ;: : : : : ;: : : : : . :": . : :": . ': : : . : . : :": :" : : : : : : : . : : : : : : :": : : : ' : : : : : : : : :: : : : :: :: : : : :: ;;>;: : : : : : : : :.: : : :.:: : : :. . . . . .. . .� . . . .. . . .. . . . . . . .a�9 .. . . . . . . . : : : : : : : : :: : : :: : : : : : : : : : : : : : : : : : : :: : : : 1 :::::::::::: ;;::21:11: Ma or:R an :: ::::: ::: :::: : :: :::: ::::::::::::: :: : ::: :: :::::::: :: ; ' : : : . : ;::'. .: y Y ....................................................... �i.' .:::::::::::::::::::::::::::::::::::::::::::::::::::::::: Backqround:lnf.orma an Expenditures 2111.1100.0000 Salaries & Wages Base Salaries & Wages Total 2111.1100.0000 Salaries � Wages 2111.1400.0000 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. Total 2111.1400.0000 Employer Contributions 2111.1800.0000 Conferences Provision to attend various conferences Total 2111.1800.0000 Conferences 211'i.2110.0000 Travel Car Aliowance - $1,250 per month Travel outside GTA (Mileage & parking) Foreign Investment - Delegations Total 2111.2110.0000 Travel 2111.2131.0000 Celiular Phones Cellular Phone\ Blackberry - reimbursement Total 2111.2131.0000 Cellular Phones 2111.2140.0000 Telephones This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades associated with Mayor's Civic Complex office. Total 2111.2140.0000 Telephones 2111.2190.0000 Corporate Initiatives City Corporate initiatives approved by the Mayor Total 2111.2190.0000 Corporate Initiatives 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen Public Affairs, Events & General Total 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 21112821.0000 Tsfr to Reserve-Severance Mayor is entitled to one month's salary for each year of service Total 2111.2821.0000 Tsfr to Reserue-Severance Total Expenses :� �......... . .... ......, ........................:.................:.......... .. It I .. ...1"I. 2t11:4: `: : : : : : : : ;: ; : : : : : : : : : : : : : : : : ;: : : ;: : : ;: : : : : : : : : ;: : ; C ' . ..,. . ... .. ,,,. . . . . . ,. . . ,. . . . . . ,. ,.. . . . ... . ouncillo .r.J..O. Conneli: Bud e# ;;: : : : ;: : : : : : ;;: : ;>: : :'> : : : : : : : : : : : : : ;;: ;: 9 .............................................. Salaries & Wages Employer Contributions Conferences Travel Cellular Phones. Telephones Council Communication Policy Recpt, Prom & Sp Events Outside Agency Serv Transfer to Reserves Stationery & Office Supplies 2013 2013 Increase Est. Actuals �udget (Decrease) $36,342 13,218 2,609 10,800 1,244 1,978 3,420 1,271 2,291 0 216 $36,353 13,473 3,000 11,150 2,150 1,810 6,000 2,500 3,000 2,754 750 $799 246 0 0 0 0 -� ,500 0 0 61 0 $73,389 $82,940 ($394) 201:4::::: °70:::::::: �udget : : C:I�an e :.: �3Z;1:52 2.20% �: 3:;:7�:g: 1.83% 3;OOQ 0.00% 1:1:;:15Q 0.00% �;:1.50 0.00% ;:1:;8:1 Q 0.00% 4;�.�� -25.00% ': : ;:2:;:5Q� 0.00% 3;:Q00 0.00% ;;: : :2;:81:5: 2.21 % 750 Q.00% $$2;546: -0.48% At the February 13th, 2014 Executive (Budget) Committee meeting, Regional Councillor J. O'Connell reduced her budget by $5,300. Her four year reduction total is $20,890 16/05/2014 1:53 PM 285 Council ; , : . : : ;: ; : . ' it of : : ick r`n > : `:: Y . . . . e ,'. � , . . , ,,. �., 20� �:: : : : : '<': :> ? : < : »: >;;;: : : : : : ': ;: 2'17:3:J: G n ,, . . ,. ,. . . . . . . . . . . . ,,,. . . . . . ,. . ,. . . .O o neI:I:Re Cou�i: Ward 't ;';;: ;: : ;: >: : : : : ;;: :. ": : : : : ,. ... . . . , . . . . . . . . . . . . . . . . ,. . . . . ,. . ,. . . , >: :Bac{k' r unel:lnf'. 'tio : ; :.: : : : : : : : : : : ;:: . . .? : .:: ::. .:: . . . %%: : : : : : : : : : : : : . : : 9. .o. . . . . . . . . .orma . . . n . . . . . . . . . . . . . . . Expenditures 2113.0010.1100 Salaries & Wages Base Salaries & Wages Per Diem (10 days X 1%) Total 2113.0010.1100 Salaries & Wages 2113.0010.1400 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. Total 2113.0010.1400 Employer Contributions 2113.0010.1800 Conferences Provision to attend various conferences Total 2113.0010.1800 Conferences 2113.0010.2110 Travel Car Allowance - $900 per month Travel outside GTA (Mileage & parking) Total 2113.0010.2110 Travel 2113.0010.2131 Cellular Phones Cellular Phone/ Blackberry - reimbursement Totaa 2113.0010.2131 Cellular Phones 2113.0010.2140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0010,2140 Telephones 2113.0010.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy - Regional Councillor J. O'Connell reduced this account by $1,500 in 2014. , Total 2113.0010.2365 Purch Prnt/Broch/News Ltr 2113.0010.2394 Recpt, Prom & Sp Events Provisions for promotional items - Regional Councillor J. O'Connell reduced this account by $2,000 in 2014. Total 2113.0010.2394 Recpt, Prom & Sp Events 2113.0010.2399 Outside Agency Services Secretarial Services - Regional Councillor J. O'Connell reduced this account by $1,800 in 2014. Total 2113.0010.2399 Outside Agency Services -. >: ` . City of ick�rin ; > >zo��: >:::: :: :; >::;: ;;::: :: ;: ::::: ;: : :21 � 3 :1:. C ::Coun: : ,. . . . ,,,. , . . . . . . . . . . . . . . . . . . . . . . . . . . O annell :�e Vllard 'E : : : : : : : : : : : ; : : : : : : : : : : : : : :.: ;: ;: : : : : : : : : �.....g ...................... .... ,. ,. . ... . . . , . . . . . . . . . . . . . ,. ,. . . . ,. . . . . . . . . . . . ;: <:�ack round:lnformation: : ;> : : : : : : : ;: : : : : : : : ;: : : : : : : : : : ;: : : : : : ;: : ;: : : : : . ,. . . ,. . . . ,. ,. ,,. . . . . . . . . . . . ,,. ,. . . . . . . . ,. . . . . ,. . Expenditures 2113.0010.2821 Tsfr to Reserve - Severance Councillor is entitled to one month's salary for each year of service Total 2113.0010.2821 Tsfr to Reserve - Severance 2113.0010.5300 Stationery & Office Supp General office supplies Total 2113.0010.5300 Stationery & Office Supp Total Expenses council 287 P ; . .:. . .. . . . . . . . ., . . . . . . . .:.:. . ... ,.: : : : . ;: : :, . ;.. ... .:... . . . ,. . . . . ,. . . . . . . . . . . It�P Of I��c�i"Ii1g 201:4: : ; : : : : : : : : : : : ;: : : : : : : : ;: ;:: : :: : : : :' : : : : : : : : : : : :; : :' : : : : ;.0 ' : NI`L�an:B <::<::::::::': ::::::::::'::<:::':: <': , ... .........:.........: ,. ... ":. .` ... '_ . .` . . . . .:. .: .. .:. . ', '. . .` . . '. . . . ".. . . . .o.unci [I.or. �. . . � . . . . . . . . . .udget. . . . ,. . . . ,. . . . . . . . . . . . . . . . . . . . . . Salaries & Wages Empioyer Contributions Conferences Travel Cellular Phones Telephones Council Communication Policy Recpt, Prom & Sp Events Outside Agency Serv Transfer to Reserves Stationery & Office Supplies 2013 2013 Increase Est. Actual �udget (�earease) $36,342 13,218 865 10,800 1,475 1,073 3,364 798 0 0 558 $36,353 13,473 3, 000 11,150 2,300 1, 049 6,500 4,500 2,800 2,754 750 $799 246 0 0 500 0 -3,50(l -3,50� -1,500 61 0 $68,493 $84,629 ($�,894) %2U1:4: :_: : : <: : : : %o ;: : ;: : ' Budget : ; ;: :C:fiari: e : : �3Z:;;1:52 2.20% > :�: 3:;:7 �:9 1.83°/a '::3;OQ0 0.00% ;::1:1:;:15Q 0.00% �;:�QO 21.74% < : : :;1.;04J 0.00% 3;O:OC1 -53.85% ;::1;;t%00 -77.78% 1:>:3Q0 -53.57% ;: :2;:81:5 2.21 °/a >' :;75Q 0.00% $77;735. -8.15% At the February 13th, 2014 Executive (Budget) Cornmittee meeting, Regional Councillor B. McLean reduced his budget by $10,000. His four year reduction total is $21,800 16/05/2014 1:53 PM Council �$� i k�� ` : : ' :::: :':: `::: :: : :: : : Cit � c �n Y > 2014: : . . . ;. . : . : ;. : ; : ::;;: :::: : : ;;;: »: : : : : ::: : 21:13: : : ' n : C : :Vj/ r 2;: ;: ;: : : ;: ;;: ;;: > : : : : : : : : : : : : : : : : : : ;: ;: : : ; B..Mc�ea ,.Reg.. .c�.�n... a d . ............................... .. ........ %%: 8 a o nd lii o: a' a kqr. u .. . . . . .�m. . t�on . : : : : : : : : : : : : : : : : : : : : : : : : : : %: : : : : : : : : :< : : : : : : : : : : Expenditures 2113.0005.1100 Salaries & Wages Base Salaries & Wages Per Diem (10 days X 1%) Total 2113.0005.1100 Salaries & Wages 2113.0005.1400 Employer Contributions This item inciudes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. Total 2113.0005.1400 Employer Contributions 2113.0005.1800 Conferences Provision to attend various conferences Total 2113.0005.1800 Conferences 2113.0005.2110 Travel Car Allowance - $900 per month Travel outside GTA (Mileage & parking) Total 2113.0005.2110 Travel 2113.0005.2131 Cellular Phones Cellular Phone / Blackberry - reimbursement - Regional Councillor McLean reduced this account by $500 in 2013. Totai 2113.OQ05.2131 Cellular Phones 2113.0005.2140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0005.2140 Telephones 2113.0005.2365 Purch Prnt/Broch/News Ltr As per Councii Compensation Policy - Regional Councillor B. McLean reduced this account by $3,000 in 2014. Total 2113.0005.2365 Purch Prnt/Broch/News Ltr 2113.0005.2394 Recpt, Prom & Sp Events Provisions for promotional items - Regional Councillor B. McLean reduced this account by $3,500 in 2014. Total 2113.0005.2394 Recpt, Prom & Sp Events Council 289 f ' . �� ;; : ;;`: : ; ;; ;: ;;: : ;: : ; ; ;;: ;: ; <:: , t o i in ;o ;:: `::: 2 .14. 2113: B : . . cL ri ' : :V1j rd 2 : : : : : : : : : : : : : : ;: : : : : : : : ; : : : : : : : : : : :.: : : : ,. M. ea . ,.Re : Cri:un . . . a . . . ,. ,,. . . . . ,. . . . . ,. ,. ,. . . . . . . . . .-, . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . .g . . . . . . . . . . . . . . . . . . . . . . . . . ,. ,. ,. . . . . . . . . . . . . ,. . . ,. . . . . . . . . . 8. .c .. . o..n. �n o. .. a. >: . : . .: . . . ::< . . .. .. . . . : . . . : . . : .. : . . . . ..>: : : : :: . a. ar u . d m t�on ' ' '. ' Expenditures 2113.0005.2399 Outside Agency Services Secretarial Services - Regional Councillor B. McLean reduced this account by $3,500 in 2014. Toial 2113.0005.2399 Outside Agency Services 2113.0005.2821 Tsfr to Reserve - Severance Councillor is entitled to one month's salary for each year of service Total 2113.0005.2821 Tsfr to Reserve - Severance 2113.0005.5300 Stationery & Office Supp General office supplies Total 2113.0005.5300 Stationery & Office Supp Total Expenses coun�i� 290 Salaries & Wages Employer Contributions Conferences Travel Cellular Phones Telephones Council Communication Policy Recpt, Prom & Sp Events Outside Agency Serv Stationery & Office Supplies . .' 'P.'.'.; ;.'.'.'.:.'.M;.".','.'.' .:.:.:.:.:.....:.:.:...:.:.....:.:.:.:.:.:...:...:.:.:.......:...:.:.:.:.:.:.:.:.:.:.:.:.:.:...: 1� � IC:. rl. 201:4: : : : : : �o ' : . oelr� ues: uncollo.r. .P R Bud et: : : : : : ;': : : ;: : : :: : : : : : : %: : : >: » : : : ::: : : : : : : : 2013 2013 Increase Est. Actual �udget (Decrease) $36,329 9,597 0 10,800 111 959 1,514 494 884 0 $36,353 13,473 3,000 11,150 2,800 1,200 7,500 4,500 4,800 750 $799 246 0 0 0 0 -'I ,50a 0 0 0 $60,688 $85,526 ($455) o..;:::::: .�i./6�.�.�.�.�.�. C:iian: � : 2.20% 1,83% 0.00% 0.00% 0.00% 0.00% -20.00% 0.00% 0.00% 0.00% -0.53% 16/05/2014 1:53 PM Council 291 1 a . y: ° . ��.. �.r'� ; ;: ,; ; > ';, 201�k:: '::: '::: "::::::::: <:<:': ::: <: ::: : ;: : 2113: R : : : : :;�: : ;>: . Rodr ues Re ':C ui�:: . o Vl/ard: 3 :: :; : : : : ' : : : :' : : : : ::: : : : 9..... .. . s.........� ........ ... ..... ... . ......... ... ............................ . . . . . . . . . . . . . . . . . . . . . . . . . . � k r: c ma i ; : : : : : : : : : : : : : : : : : : : : : : : : :.: : ::: : : ;: : >: : : ::: : : : : : : ,. a. g. .o.ur�d. lnfo.r. . . f .on . . . . . .. . . . . .. . . . ... .. . .. ... . . . . . .. . . . .. . . . .. . . . . . . Expenditures 2113.0011.1100 Salaries & Wages Base Salaries & Wages Per Diem (10 days X 1%) Total 2113.0011.1100 Salaries & Wages 2113.0011.1400 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. Total 2113.001'1.1400 Employer Contributions 2113.0011.1800 Conferences Provision to attend various conferences Total 2113.0011.1800 Conferences 2113.0011.2110 Travel Car Allowance - $900 per month Travel outside GTA (Mileage & parking) Total 2113.0011.2110 Travel 2113.0011.2131 Cellular Phones Cellular Phone/ Blackberry - reimbursement Total 2113.0011.2131 Cellular Phones 2113.0011.2140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0011.2140 Telephones 2113.0011.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy Total 2113.0011.2365 Purch Prnt/Broch/News Ltr 2113.0011.2394 Recpt, Prom & Sp Events Provisions for promotional items Total 2113.0011.2394 Recpt, Prom & Sp Events 2113.0011.2399 Outside Agency Services Secretarial Services Total 2113.0011.2399 Outside Agency Services 292 >:` f: .' ' in' <::: < ' ' ' . �ity.o.... ick�r . . �a74 ; : ; : ; : >;':21:13 P : odri ues'Re` . Coun:: rcl'3 : : : %::: :' : : : : : : : ::: :::::: : : :< : : : : : : : ::: :: : : .. R. . .. g. . . . �. . .9.. . . . . . .. . �a .... . . . . .. .. . . . . . . . ..... . ..... ' ' ;: : ;;: ;: : : ;: ;> ::: :: : : : : : : : : ;: ;: : : : ::: : >; :�ack�rourid f�forrnai.on ................................................... Expenditures � 201�::: ::: ' Budget::.: 2113.0011.5300 Stationery & Office Supp General office supplies 750. Total 2113.0011.5300 Stationery & Office Supp '750 TotaN Expenses �s5;o7�:;. Council 293 .......................................................................................................... ....:.. : , :.......:.:.:...::;.:.:.:.,.:;.:......:..:..:::...:..:::.: pty. of s�ker'n ;: :20'i:4;' ;: ;;: ;: : ;: : : : >: ;: ;: : : : : : : ;: : : : ': : : ;';;;;: : : : ;: : ;: : : : ;: K: Asiie Bu ;:e : : : : : ; : : : : : : : : : : : : : : : :.: : : : >: : : : ;: ;: : ;: : :. .: :.: : :;: ' ?:Councitl:or. . d t . . . . . . . . . . . . . . . . . . . . Salaries & Wages Employer Contributions Conferences Travel Cellular Phones Telephones Council Communication Policy Recpt, Prom & Sp Events Outside Agency Serv Stationery & Office Supplies 2013 2013 Increase Est. Actual �udget (Decrease) $36,329 13,217 1, 840 10,800 1,256 2,087 5, 505 604 2, 000 84 $73,722 $36,353 13,473 3;000 11,150 3,100 1,700 6,500 1,500 4,800 500 • � . c, . $799 246 0 0 -750 750 -500 0 0 -100 $445 201:4::::: �a.rd jet:; : > : $37;152 �:3:;:7 �:9 3,OQ0 � 1:;:150 2;�;50 ;: 2;:45Q ;: :6;O:OQ 1:;:5:00 < : :;:4;8OQ �QC $82:52:1: : Prior to the 2014 Executive (Budget) Committee meeting, City Councillor K. Ashe reduced his budget by $3,350. His total reduction during this term of office is $14,550. o :;;;: o..... C:lian:ae:; 2.20% 1.83% 0.00% 0.00% -24.19"/0 44.12% -7.69% 0.00% 0.00% -20.00% 0.54% 16/05/2014 1:53 PM Council 294 _.. _ _ __ _ _ _ ,, . . , ,,. , ,,. ,. , . , , . .. ` f Peckeriri "' >: >; ; ;';: : : : :' ';';;;: ; ,: : Caty o. ,. g . . ,. `: :'20:14 : : : : : : : : : : : : : : : : : : : : : ': : : : : : : : : : : : : : : : : : : : : : : : : : : :`: : : : : : : ': : : : ;: : C : ; : : �: ::::: < ;... :.;..... ; ;; 2� 13 K::Astie;. Cfty.. . .oun, . . . ard 3. . ;: ;;: :Back rountl l:nformation: : : : : >: ;: : : : ;: : : : : : : : : >: : >:: : : : :' : : ::: : : : : :< : : : : : 9 ............................................................................ Expenditures 2113.0007.1100 Salaries & Wages Base Salaries & Wages Per Diem (10 days X 1%) Total 2113.0007.1100 Salaries & Wages 2113.0007.1400 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. Total 2113.0007.1400 Employer Contributions 2113.0007.1800 Conferences Provision to attend various conferences Total 2113.0007.1800 Conferences 2113.00072110 Travel Car Allowance - $900 per month Travel outside GTA (Mileage & parking) Total 2113.0007.2110 Travel 2113.0007.2131 Cellular Phones Cellular Phone/ Blackberry - reimbursement Total 2113.0007.2131 Cellular Phones 2113.0007.2140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0007.2140 Telephones 2113.0007.2365 Purch Prnt/Broch/News Ltr As per the Council Compensation Policy Total 2113.0007.2365 Purch Prnt/Broch/News Ltr 2113.0007.2394 Recpt, Prom & Sp Events Provisions for promotional items Reduced by City Councillor Kevin Ashe Total 2113.0007.2394 Recpt, Prom & Sp Events 2113.0007.2399 Outside Agency Services Secretarial Services Total 2113.0007.2399 Outside Agency Services 295 zo�a�: : : : Buclg:et : : $33:;775 3;377 37;'152 13,:79;9 '1:3; Z'f 9 ;;:3:;OOG ':::::3;000 10;8.C1C 3:5C 'I'I;'15a 2:;35C ;: `:?;35� 2,:45G 2}45C -:3;OOC '1;500 4;8.00 4;8Q0 1:� Of : : .IC:��Flfl ', :: . . . : ...: . . : . : .:: ;: : : ;;.. . : . : : .: . . ;;;, . . . . .:. .:. . . . ,,. . . . . . . . . . . . . . . . . . . ,. . . ,,. ?: : 20:14 : : : : : : : : : : : : : :.: ;: : : : ;: ;: :' : : : : `: : : : : : : : : : : : : : : : : : : : : : : : : : : : c� :`. ' ':. . . ;: : : : : : ;>: ;: : : ;: : : : : : : : ;>: : : ;: : : : : : ;: »: : ;: >: 2�:13 K::Ashe ft Coun.. Ward 9;': : : : ;: ;: : : ;: ;: : ;: : : : ;: : : : `: ;: : ;: ;: : ;: : : ;;: ,.. . Y .......................................... ................. .... Back round :lnforrriafion:: : : : >: : : : : : : : ;: : : : : : ;: : : ;: : : ;: : : : ;;;: : >: ;: : ;: : : : : , ., ,. . � Expenditures 2113.0007.5300 Stationery & Office Supp General office supplies Reduced by City Councillor Kevin Ashe Total 2113.0007.5300 Stationery & Office Supp �I� 7otal Expenses Council Salaries & Wages Employer Contributions Conferences Travel Cellular Phones Telephones Council Communication Policy Recpt, Prom & Sp Events Outside Agency Serv Transfer to Reserves Stationery & Office Supplies 2013 2013 INCREASE 2Q�4:::: °Jo:::::: Est. Actual Budget (Decrease) Bucige�::::: ::::Cfiari e:: $36,342 $36,353 $799 ;;::$37;�52; 2.20% 11,365 13,473 246 %: ::::::::1:3;7:1:9 1.83% 1,993 3,000 0 3;QQ0 0.00% 10,800 11,150 0 : : ' ::::1:1;1:�:0 0.00°/a 1,474 2,700 0 2;70:: 0.00% 2,172 2,468 0 2;;46:8 0.00% 1,006 7,500 -1,500 :: 6:;00:0 -20.00% 4,142 4,500 0 :::_ : : ; :4:;�0:0 0.00% 0 4,800 0 �:;$0:0 0.00°/a 0 2,754 61 2;8:1:5 2,21 % 435 750 0 75::. 0.00% $69,729 $89,448 (�394) $89.;Q5:4 -0.44% Councillor D. Dickerson reduced his budget by a total of $4,500 during his current term of office. 21/05/2014 11:46 AM Council 297 _ It O IC .�l'l11 �: . >: : :ZO. 14 .': : : : i>: : : : 7i: : : : : : : : : ': : i: : i:'i'i>: : : i: : : : >: : : : ': i': >: : >: : : : : 21. 3 ' ; s; n:Gi ` ,.:,. .:. . . . . ,. . . . ,. D.Dc e o W ,. . .. . . � k r a .,. .,.ty.C. un . . . .ard.2. .:: ::: : : ;;;>;;;: : : >: : : : ;;:: :: : . . .' . . . . . : 1 >: :6acknrniand frrf%irmatinn : : : : : : : : : : : : : : : : ;: : : : : : : : : : : : : >: : : : : : : : : : : : : : : ;: : Expenditures 2113.0008.1100 Salaries & Wages Base Salaries & Wages Per Diem (10 days X 1%) Total 2113.0008.1100 Salaries & Wages 2113.0008.1400 Empioyer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. 7otal 2113.0008.1400 Employer Contributions 2113.0008.1800 Conferences Provision to attend various conferences Total 2113.0008.1800 Conferences 2113.0008.2110 Travel Car Allowance - $900 per month Travel outside GTA (Mileage & parking) Total 2113.0008.2110 Travel 2113.0008.2131 Cellular Phones Cellular Phone/ Blackberry - reimbursement Totai 2113.0008.2131 Cellular Phones 2113.00082140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0008.2140 Telephones 2113.0008.2365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy. Total 2113.0008.2365 Purch Prnt/�rochlNews Ltr 2113.0008.2394 Recpt, Prom & Sp Events Provision for promotional items Total 2113.0008.2394 Recpt, Prom & Sp Events 2113.0008.2399 Outside Agency Services Secretarial Services Total 2113.0008.2399 Outside Agency Services ': ';'�it of> . ic:k�rin ; ::::: : ; ; ;: 20.14 : ;::'::;>;:': : ;;;: ;;;;>;: : ;: ;: : : ;';';;: ;: : >: ;: :': »: : ;: : : : : : ;: : :�jj/ . .' . . . : : : : : : : : : : : : : ;: : : : >: : : : : : ;;>;: ;: : : ;: : ;;: % 21. 3 D� D'c ` s n if Co a 2 1 .. .. � ker a ,.0 ,Y......un......►'d .... .......... ........................... ;;;:�ackaround fnfioriiiation :: : :: ::::::::': : :::: :: ::: %::`::'::: >: ::: %: : %: :: : %>: Expenditures 2113.0008.2821 Tsfr to Reserve - Severance Councillor is entitled to one month's salary for each year of service Total 2113.0008.2821 Tsfr to Reserve - Severance 2113.0008.5300 Stationery & Office Supp General office supplies Total 2113.0008.5300 Stationery & Office Supp 299 Total Expenses a. . . . . . . . . . '. . . . . . . . ., . . . . . . . . . . . . . .:,. . . ,. . . . . . . ... . . . . . ,. . . . . . . ,. . .:. . . .;. . . . . `: ;: :2414: :': : : : : : : : ;: : :':.: ;: : : : : : : : : : : ; :': : : : : : : ;: : : : : : ;: :< : : : ;;: : : C ' D: F?i kles �u .... ,, , ouncillor. c e Salaries & Wages Employer Contributions Conferences Travel Cellular Phones Telephones Council Communication Policy Recpt, Prom & Sp Events Outside Agency Serv Transfer to Reserves Stationery & Office Supplies 2013 2013 Increase Est. Actual Budget (Decrease) $36,342 13,218 0 10, 800 1,149 755 2,862 492 1,410 0 36 $67,064 $36,353 13,473 3,000 11,150 2,500 1,200 7,500 4,500 4,800 2,754 750 $799 246 0 0 0 0 -1,500 0 0 61 0 20'1:4::: : : : �WG�g�t : : $37:,:1:52 ;: : :�:3:;:?:�;9 3;��Q � :1:;:150 ;: : :�;�00 1:;2OQ ;::: :6;D:OQ 4;:500 4;$QQ 2;:81:5 Z50 $87,980 (�394} � o...... i.�.6�.�.�.�.�.� (' fia n rrP: : 2.20% 1.83% 0.00% 0.00% 0.00% 0.00% -20.00°/a 0.00% 0.00°/a 2.21 % 0.00% -0.45% Councillor D. Pickles reduced his budget by a total of $11,200 during his current term of office. 21 /05/2014 11:47 AM 300 � � Council `:it ;o' k' ' ;. : ; :; ;: ;:;' ;: , , of c �rtn Y. ;:.: : 20:14 : : : : : : : : : : : : : : : : : : : : : : : ';: <: : : : : : ;;;:: : : : : ;: : > : ;;: : ;: : : : : : ;: 1: :3 " ; % ' .: ` `'' : %: : : : :: : : : : : :' : :' : : : : : : : : : ' : : : : : : : : : : ,. . . ,. . . . . . ,,. ,. . . . . . . . . . , . . . . . . . . . . . .:, . . . 2. .1. .. D. I'ickles,.Caty C�un.. Ward.3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..... . . . . . . . . . . . Back : r ; � ' :.': : :: : : ;: : >;: ;: : : : : ;: : : ;: : : : : : : :: ;;: >;;: : : : :;: : : : : ;: ;: : : ,. .;;:.:: : , ; ;. .:;,..;. , ..........J ........................ oun n ormation Expenditures 2113.0006.1100 Salaries & Wages Base Salaries & Wages Per Diem (10 days X 1%) Total 2113.0006.1100 Salaries & Wages 2113.0006.1400 Employer Contributions This item includes mandatory deductions ( CPP., EHT., ) and City provided benefits such as RRSP, dental and vision. Total 2113.0006a1400 Employer Contributions 2113.0006.1800 Conferences Provision to attend various conferences Total 2113.0006.1800 Conferences 2113.00062110 Travel Car Allowance - $900 per month Travel outside GTA (Mileage & parking) Totai 2113.0006.2110 Travel 2113.0006.2131 Cellular Phones Cellular Phone/ Blackberry -reimbursement Total 2113.0006.2131 Cellular Phones 2113.0006.2140 Telephones Reimbursement of expenses for residential land line and internet services costs Total 2113.0006.2140 Telephones 2113.00062365 Purch Prnt/Broch/News Ltr As per Council Compensation Policy. Total 2113.0006.2365 Purch PrntlBrochlNews Ltr 2113.00062394 Recpt, Prom & Sp Events Provision for promotional items Total 2113.0006.2394 Recpt, Prom & Sp Events 2113.0006.2399 Outside Agency Services Secretarial Services Total 2113.0006.2399 Outside Agency Services 301 , ,. , . . . . ,.. ,. . , . , . , ' of ickerin 'ty zo�a: : : : :: :: : ; : : : '�':::e�':���n�:�:w����'��������:���������i:.��.<>:�>ii>:�i:�i:�:�:�>i`::�:���::�i:���i::i:�i>i:�:�:�:�: ,.... 21 �i:3;D: :P:ickles :Cit au ard .3 . , ..... ................................................................ Backa roun�l:lnformatio:n;;: : : :': ; : : : : : :.: : : : : : : ;: : ;;>;»: : : : : : : : : ;: ;>;;;;;>: Expenditures 2113.0006.2821 Tsfr to Reserve - Severance Councillor is entitied to one month's salary for each year of service Total 2113.0006.2821 Tsfr to Reserve - Severance 2113.0006.5300 Stationery & Office Supp General office supplies Total 2113.0006.5300 Stationery & Office Supp 302 Total Expenses , .............................,........ • : 1 . ; : ::>: : : : : : ;: : : ;: : : ;: : : : : : : : : : >: : : : : : : : : : � � . : . . � . zo��. :: ::: : ': 'rt Bu� � > : coun��i s� o t Salaries & Wages Overtime Employer Contributions Travel Cellular Phones Telephones Subscription & Publications Seminars & Education insurance Premium Ins. Deductible Recpt, Prom & Sp Events Memberships Stationery & Office Supplies 2013 2013 Increase Est. Actual �udget (Decrease) $270,066 0 85,703 216 638 4,558 693 181 2,645 0 1, 049 0 135 $283,618 750 82,209 250 800 4,000 900 0 2, 587 0 2,500 0 1, 700 $0 0 604 0 0 970 0 800 -381 0 -5Q0 -200 $365,884 $379,314 $1,293 2014:::: B:udget:::. $28,3;6:1:$ 75D : : ::: 82; $'I � 25:0 800 ;;:,:4;97�3 :: 900 80D 2:, 206 0 �;:OfJO 0 1;50D <�3$0:607: o� . o :.;.;.:.:. Glian' e::: 0.00°/a 0.00% 0.73% 0.00% 0.00% 24.25% 0.00% 0.00% -14.73% 0.00% -20.00% 0.00% -11.76% 0.34% 16/05/2014 1:54 PM Council 303 Expenditures 2113.0001.1100 Salaries & Wages Base Salaries & Wages Tota12113.0001.1100 Salaries & Wages 2113.0001.1200 Overtime Overtime Tofal 2113.0001.1200 Overtime 2113.0001.1400 Employer Contributions This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Total 2113.0001.1400 Employer Contributions 2113.0001.2110 Travel Travel - for attendance at meetings, postai runs Total 2113.0001.2110 Travel 2113.0001.2131 Cellular Phones Annual Blackberry Charges - Coordinator, Public Affairs Total 2113.0001.2131 Cellular Phones 2113.0001..2140 Telephones This expense consists of long distance, monthly charges; fax lines, voicemail, and system upgrades Total 2113.0001.2140 Telephones 2113.00012220 Subscriptions & Publicati Municipal World (3) Globe & Mail Toronto Star Total 2113.0001.2220 Subscriptions & Publicati 2113.0001.2340 Seminars & Education Bachelor of Management/Administration (EA, Mayor) Total 2113.0001.2340 Seminars & Education 2113.00012370 Insurance Premium Annual cost of insurance policy that provides protection for municipal activities and property. (Policy coverage includes: liability, automobile and property). Total 2113.0001.2370 Insurance Premium Council 304 . - C'ty of icker'r� 2�'1:4 : :::: :: ::::::: ::: :::::::::::::::::::::::::::::::: ::::::::::: :: ; : ,. ;. . : : : :>:: : 21:13 Council :Su ort: :: ;: ;: : : : > : : : : : : : :: : : : : : ,..,.,.,,.,..,........pp ................... . ...........:. .........:.............. `>: �aek round:lnformafion ;: : : : ;: ;: ;: ;: :: :: ;; :: : : :::::: : : : : : : ;: : : :; ;: ;;: : : : : ; Expenditures 2113.0001.2394 Recpt, Prom & Sp Events Catering cost for early Council meetings Total 2113.0001.2394 Recpt, Prom & Sp Events 2113.0001.5300 Stationery & Office Supp General office supplies, toners Total 2113.0005.5300 Stationery & Office Supp 305 Total Expenses 20:14: : : : Buclget::;: 2:;0:00 2;OOQ >;1:;5:Rb >:;>:1;5:OQ $;380;60:'Z : council a ;;>: :Cit` :of: Pickerin ;;: ;; ;;: >: : ; : : ::: ;: > : ;;»>;: Y .. ..... .............J.......... . .. .... ....... ...... . .. ,. . . ,. ,. . . . . . . . ,,,. ,, . . . . . ,... . . � ::::: :::::: ::::: :: :: :: , ,. . . . ,.... ... �ud:`e� :; : : >: : : : : >: : : : : : : : : 2126 - General Government - Purchased Services Senior Mgmt Strategic Planning (CAO) IT Multi Year Strategic Plan -�hase One Unanticipated needs (includes integrity Commissioner). General Litigation Needs Employee Development Initiatives Function and cost transferred to HR division. Old Brock Rd Claremont Project Seaton Professional Fees Community Engagement Strategy Phase 2 Arbitration Hearings. Uncompleted Gen Gov Consulting project Fees & Charges, (Funded from Continuing Studies Reserve). �1• Account (2126.2392) 2013 Increase 2074::: Budget (Decrease) Bucl et:::: $5,000 $5;Q00 30,000 20,000 125,000 �2,000 15,000 300, 000 10, 000 25, 000 $34,800 $576,800 $0 30,Q0( 2Q;OQ( 0 1.25;00( -12,000 >::: i -�s,000 ; -100,000 : _ : : 200,Q0( 10,000 >20;00( 0 : : : : : 25,0.0( 0 :..::::34,:8.Q( ($117,000) ,. . ;:: :Cit ;o�F: P:i�kering::: : : : : : :::; : ::::: : : ::>::: ;: : ;;: ;: : ;: : 201:4 :::::::::::::::::::::::::::::::::::::::::::: Bud et ::::::::::::::::::::::::::::::::::::::::::: 9 ............................................ 2126.2394 - Corporate Requirements AMO Memberships Corporate Requirements & Initiatives CANHC Membership Great Lakes & St. Lawrence Cities Membership Municipal Employer Pension Centre 2013 2013 Increase 2014::: Est. Actuals Budqet (Decrease) >:Bu:d ef; $11,030 $10,830 $200 $'[1;030 10,337 1Q000 0 : :::1D:;00( 750 . 750 0 : Z5( 5,000 5,100 0 : 5;1:0( 2,395 2,350 45 : '>2;39: $29,512 $29,030 $245 %$29,2;75, 16l05/2014 11:53 AM Council � 307 ri' >: : >: :: : : ;::;Ci#y o�':Picke. ng. .... . 201.4 . : >: : : Bud et %. : : : : >: : : ;: >: : : ; : : : : : : : : : : : : : : : ::: : : : : : : : : : : : : : : : : >: :>. g ........................................................ Property Tax & Charlty & Vacancy Rebates 2134 - Provision for Reduction in Taxes Provision Anticipated settlement for multi-year appeals Exemption for Claremont Legion 2135 - Charitv Propertv Tax Rebates Registered charities that occupy either commercial or industrial units can receive a 40% rebate of their property taxes. 2138 - Vacancv Rebate 2013 2013 Est. Actual Budget $262,000 $285,000 1,310 1,359 $487,230 $286,359 $18,100 $13,100 $18,100 $13,100 Increase 20:1:4::::::::::: (Decrease) �u:d et:::::::: ($23,000) :: : ::::: $262:;Ob�;: 645, 000 : 645; 000 51 9;410 $622,051 $90$;410: $5,900 $39;000: $5,900 $1:9;Oq0;: The vacancy rebate program is for properties in the industrial and commercial property tax class. In order to receive a rebate, the property has to be vacant for 90 consecutive da� Rebates for 2012 taxation year $104;300 $110,000 $0 Rebates for 2011 & prior years 57,700 $162,000 $110,000 $0 308 $9.:�:0;000: 2193 - Insurance: 2122 2193/2194 - Insurance/Self Insurance Insurance Costs For WSIB Occupational Accident Ins: Excess Indemnity 2194 - Self-Insurance: 2013 2013 Increase Est. Actual Budqet (Decrease) $13,570 $13,570 $18,701 91,320 91,320 19,111 $104,890 $104,890 $37,812 2122 General Government $190,000 $210,000 ($27,500) Excess Liability Coverage to $50.0 m 27,500 User Group Insurance 2,000 $5,000 -3,000 $192,000 $215,000 ($3,000) 309 _ ___. _____ _ _ _ __ ' �l�� �f �tGk�t'[11 � 2D14 B�dg�fi . 2185 - Grants �o Orc�anizatio�s � Inc3iuic#as�Es 2570 - Social �. Chari�abie 8� Other: United Way (General Reduction Strategy) (Final year of phase-out) Hospital t�/IRI (Five yr Commitment) (Year 4 of 5) Approved (Budget) Execufive Meeting March 10, 2011 DWAC Inc. - (Arts programming) DWAC Foundation Ciry of Pickering Award -(5) High School students Community Living Added at the April 4, 2011 Council Meeting. Durham Hospice Mofions - Youth Community Centre Executive Committee Meeting of March 4, 2010. Community Justice Aiternatives - April 19, 2010 Council Meeting Durham Deaf Associafion Added at the February 14, 2013 Execufive Budget Meeting Ontario 911 Advisory Board Approved at Council Meeting, February 21, 2012 Donafion of trophies - PHA (one time expenditure) TBD Sub Total 2572 - Senior Ciiizens: Bus Tri{�s � Oiher Senior Club Trips & other expenses Totai 2642 - �agriculture: Durham Region Plowrriens' Association Sub Total 310 2Q13 2013 incr�ase . Est. Actua[ Budget (Decrease} 50,000 50,000 100,000 100,000 10,000 10,000 20,000 20,000 5,000 5,000 1,000 1,000 1,500 1,500 1,000 1,000 750 750 1,000 1,000 -25,000 0 0 0 0 0 0 0 0 100 100 0 2,700 2,700 -2,�oa 0 2.700 2 450 $1J3,050 $195,750 ($25,250) 9,855 11.200 0 $9,855 $11,200 0 $100 $100 $0 $100 $100 $0 2Q14 , Budcjefi . z�;ooc 100.;00C 10.;00( 20.,00( 5;00( �:;OOC �:,00� `t DC C 5.15C $1Z0;500 19 20G $11,200 �7:00 $:1:00 _ .... ... . ....... ;. �i . : �:� :�����C4tl �... 20�� '. B�ci�e� . �135 - �rar�fs �o C3rga¢�iza�imns & lndividuaEs 27'i2 • Culgeaee & Recreation: Pickering Rotary Music Fesfival Kinsmen Santa Claus Parade Easter Parade Grant to CUPE 129 - Christmas Party Raadwatch Commiftee Durham Regional Pofice Children's Games Environmental Stewardship Pickering Program (Yr 2 of 5) Eurasian Watermilfoil Program* Added at the February 14, 2013 Execufive Budgef Meeting Youfh Assistance - True Sport Bursary - Program completed P.R.O. Kids - 100% Funded by City Access to Recreaiion� Bus Trip Expenses for: Canada Day, Mayor Light Tour, Santa Ciaus Parade & Legion Easter Parade PARU - Added on Feb 24th Council Meeting (One Time Expenditure) South Pickering Seniors Club - Celebration of 40 yr Anniversary Royal Canadian Legion - One Time Special Grant Water Front Regenerafion Trust Whitevale District Res Association Youth fnitiatives TBD Sub Total Totat 2013 2013 Esi. ,4ctuaf Budget 500 500 1,000 1,000 2,000 2,000 500 500 5,000 5,000 1,500 1,500 25,000 25,000 8,325 30,000 220 4,000 Encrease (Decreasej 0 0 0 0 0 0 0 -8,125 -220 -4, OOQ 21,200 15,159 10,000 5,500 20,000 5,000 200 . 2,500 750 500 1,000 0 1,000 2,000 -700 $59,484 $82,720 $42,1Q5 $262,489 $289,770 $16,855 * The City received a donafion from OPG to cover the City's cosf of fhe eurasian watermilfoil program. � Access To Recreafion program ensures that municipal recreation opportunifies are accessible to residents who could not ordinarify be able to afford the cost of participation. 3y1 201 �4.:::::; Btiaget : : 50t1 9:;000 Z.;OpO ;500 5;000 '1:;50D 25;0011 2:1:;87v "E ':� 2:1:;20G 15;50G 20;OOG 3.;ooc 20� ;: ;2;50G 75C i:;ooc 9:30C C:it` �f Pick�erin.' >";: : ;: ' : :: ; '>` `';::: : : ;;;;;;;: Y... g ..... ......... 2Q14 : : :::::;: : ': ;;';>' : : : : : : : ::;: : : : : ;: : : ;;: : : : ; : : : : : : : : : : : : : : : : : : ::: B."..... utl ef: : : : >: : : : : : : ; : : : : : : : : : : : : : ;: : : >: >: ;: : : : : : : : : : : ;: : : : : : : : : : 9 2812 - Annual Charges - 2014 Budget External Debentures & Internal Loans By Function Annual Charqes Principai Function Gen.Govt (City Prop/Civ.Cmpix) 142,110 Protection to Persons Fire 436,916 Animal Controi 23,527 Transportation Roads, Sidewalks, Streetlights 1,449,742 Environmental Services Storm Water Mgmt 443,613 Recreation & Cultural Services Library 49,015 Museum 40,098 Comm Facilities 713,606 Parks 347,253 . Total 3,645,880 Issuing/Financing Cost Property Tax Funded Total Annual Charges & Financing Costs Communi#y Group (PSC) Funded Debt For Indoor Soccer pome Development Charges Funded Debt For New Operations Centre 312 E�ernal Interest 17, 764 122,877 1,909 576,677 157,091 7,098 12,391 187,551 44,708 1,128.066 20'l.4...... Suefget: : : : : ;: $� 59;$i`d 55.9;:Z9� 2:5;:4:�6 2; 0.26;42a 60;0;704 56;:19 3 52,:48� 3 $260,000 $172,000 'c erin .::: : :::: ::: ::: :::::: : ;. . efi :.o: .. . .� . . . . .. '::4 : :': : "': ::: :>' ;: : : ::: ::: ;%:"': :% : :' : : ::: : : : : : : : ::: ;': : : : ':: ': 2.Q1 .......................................................... : : :Bucidet: : : : : : :« : :« : : : : : : :: :<: : : :<: :<:< : : : : : : : : : : : : ::: : : : : : : : 2821 - Transfers to Reserves Contingency Reserve G/L 7012 Provide funding for 2014 election. Vehicle Replacement Reserve G/L 7040 Funding for vehicle replacement. Dunbarton Pool Reserve G/L 7032 Provide for the replacement of equipment. Don Beer Arena G/L 7033 Provide for the replacement of equipment. Rec Complex Central Core G/L 7034 Provide for the replacement of equipment. Rec Complex Pool Res. G/L 7035 Provide for the replacement of equipment. Rec Complex Arena Res. G/L 7036 Provide for the replacement of equipment. Rec. Prgs. Res. G/L 7031 Provide for the replacement of equipment. Financial Systems Reserve 7049 New financial sys.: A/P, A/R, GL & Tax Senior Centre Reserve 7050 Funds for new senior centre Res #185/11 Total Transfer to Reserves 2013 2013 Increase 20'14::::: Est. Actual Budget (Decresae) Bud ef: :: $70,000 $70,000 0 : Z4;000 675,000 675,000 162,100 837:;1Q.G 4,962 4,962 38 5,OQC 30,000 30,000 0 : ;30,:Q�C 27,000 27,000 0 ; 27;OOG 15,000 15,000 0 < 15;OO:C zo,000 20,000 o zD;ooc 18,500 18,500 0 ;;'18:;50( 175,000 175,000 0 >] 75:;dQ( 75,000 75,000 0 : ZS;QOt $1,110,462 $1,110,462 $162,138 $'1;272;6U0" 313 1) To - Federal Gas Tax Reserve Fund G/L 75056.0000.0000 Receipt of Funds July 15th November 15th 2) To - Building Permit Reserve Fund G/L 7506.0000.0000 3) To - WSIB Reserve Fund G/L 7705.0000.0000 2822 - Transfer to Reserve Funds $1,284,477 1;284,477 The City self-insures the cost of its WSIB claims as a cost reduction strategy. The City budgets an annual amount to be used to pay existing claims and to purchase specialized insurance products. Fire - Additional transfer to offset higher related WSIB costs. Roads -Additional transfer to offset higher related WSIB costs. 4) To - Animal Shelter Reserve Fund G/L 7706.0000.0000 Annual provision for construction of a animal shelterfacility Totaf Transfer Reserve Funds 314 2013 Increase Budget (Decrease) $2,694,430 450,000 30,000 30,000 25, 000 ($125,477) 0 15,000 0 0 $3,229,430 ($110,477) City of Pickering Summary � ALL Personnel Expenditures 2014 Approved Final Current Budget Personnel Expenditures include Salaries and wages, benefits and overtime. 2013 2013 Increase '2014 Increase YTD Approved (Decrease) Budgef (Decrease) Actuals Budget % Mayor 2111 Mayor Ryan $98,810 $100,045 $2,190 $102,235 2.19% Council 2113 J. O'Connell, Reg. Coun. Ward $49,355 $49,826 $1,045 $50,871 2.10% 2113 B. McLean, Reg. Coun. Ward 2 $49,355 $49,826 $1,045 $50,871 2.10% 2113 P: Rodrigues, Reg. Coun Ward $45,721 $49,826 $1,045 $50,871 2.10% 21.13 K. Ashe, City Coun. - Ward 1 $49,341 $49,826 $1,045 $50,871 2.10% 2113 D. Dickerson, City Coun. Ward : $47,502 $49,826 $1,045 $50,871 2.10% 2113 D. Pickles, City Coun. - Ward 3 $49,355 $49,826 $1,045 $50,871 2.10% 2113 Council Support $370,071 $366,577 $604 $367,181 0.16% Office of the CAO - Admin ' 2121 Office of the CAO -Admin $525,085 $511,310 $158,269 $669,579 30.95% 2129 Customer Care Centre $411,776 $406,923 $1,324 $408,247 0.33% Human Resources 2139 Human Resources $562,712 $574,057 ($31,865) $542,192 (5.55%) 2141 Health & Safety $104,460 $104,449 $153 $104,602 0.15% Fire Services Division 2240 Fire Protection $13,109,688 $12,595,152 $579,981 $13,175,133 4.60% 2241 Emergency Operations $162,110 $129,447 $157 $129,604 0.12% Finance Division 2127 Finance $2,060,736 $2,179,567 $80,419 $2,259,986 3.69% 2133 Supply & Services $353,873 - $358,490 $1,928 $360,418 0.54% Information Techology Section 2196 Information Technology $759,776 $768,002 $15,069 $783,071 1.96% Legai Services 2125 Legal & Legislative Services $461,958 $466,357 $6,826 $473,183 1.46% Legislative Services Division 2122 Clerks Office $458,231 $459,090 $1,775 $460,865 0.39% 2191 Records Management & Electioi $96,688 $86,932 $149,033 $235,965 171.44% 2199 Print Shop/Mail Room $105,427 $102,698 ($2,914) $99,784 (2.84%) 2220 By-law $694,391 $689,755 $16,944 $706,699 2.46% 2293 Animal Services $328,604 $334,298 $2,602 $336,900 0.78% Engineering Services 2290 Engineering Services-Admin. $1,644,137 $1,721,320 $261,050 $1,982,370 15.17% 3�5 City of Pickering Summary - ALL Personnel Expenditures 20'14 Approved Final Current Budget Personnel Expenditures include Salaries and wages, benefits and overtime. 2013 2013 Increase 2014 '! Increase YTD Approved (Decrease) Budget (Decrease) Actuals Budget % 2613 Development Control $643,386 $678,899 $17,519 $696,418 2.58°/a Operations & Fleet Services � 2500 Operations Admin $473,331 $493,933 $44,403 $538,336 8.99°/o 2132 Property Maintenance $424,894 $398,332 $86,821 $485,153 21.80% 2315 Operations Centre-Municipal G� $782,667 $822,744 $29,972 $852,716 3.64% 2320 Roads $3,220,343 $3,104,847 $98,478 $3,203,325 3.17% 2718 Parks $1,915,727 $2,051,858 $52,624 $2,104,482 2.56% Engineering & Public Works - Admin 2710. Engineering & Public Works - A� $236,088 $250,906 ($250,906) $0 (100.00%) C&R " 2711 Cuit. & Rec. Admin. $1,444,837 $1,426,511 $165,969 $1,592,480 11.63% 2124 Civic Centre $254,673 $255,484 $6,681 $262,165 2.62% 2572 Senior Citizens Centre $2�8,500 $249,930 $8,895 $258,825 3.56% 2712 Programs $1,474,289 $1,722,671 ($234,024) $1,488,647' (13.58%} 2713 Dunbarton Pool $185,293 $262,629 $4,452 $264,081 0.55% 2715 Don BeerArena $684,518 $591,939 $64,749 $656,688 10.94% 2719 Community Centres $365,051 $376,671 $5,044 $381,715 1.34% 2731 Recreation Complex- Central C $2,103,956 $1,936,857 $155,090 $2,091,947 8.01% 2733 Recreation Complex - Pool $469,975 $560,994 $3,118 $564,112 0.56% 2735 Recreation Complex-Arenas $652,100 $595,983 ($69,701) $526,282 . (11.70%) 2744 Museum $513,909 $473,228 $12,102 $485,330 2.56% City Develop - Admin 2610 City Development-Admin $953,037 $971,384 ($208,762) $762,622 (21.49%) Planning & Design 2611 Pianning & Design $1,438,996 $1,498,929 $97,143 $1,596,072 6.48% Building Services 2612 Building Services $1,166,759 $1,210,216 $117,194 $1,327,410 9.68% Committee of Adjustment 2630 Committee of Adjustment $6,779 $7,448 $0 $7,448 0.00% Sustainability 2620 Sustainability $472,186 $444,383 $5,481 $449,864 ' 1.23% Economic Development 2621 Economic Development $393,404 $387,452 ($135,585) $251,867 (34.99%) Libraries 316 City of Pickering Surr�mary - ALL Personnel Expenditures 2014 Approved Final Current Budget Personnel Expenditures include Salaries and wages, benefits and overtime. 2013 2013 Increase 2014 ; Increase YTD Approved (Decrease) Budget (Decrease) Actuals Budget % 2745 Libraries $4,066,497 $4,057,309 $83,901 $4,141,210 2.07% TOTAL $47,210,357 $47,084,962 $1,407,473 �48,4�2,435 2.99% 3y7 City of Pickering Salary Expenditure Summary 2014 Approved Final Current Budget 2013 2013 Increase ZQ���.,' Increase YTD Approved (Decrease) �V�{get � (Decrease) Actuals Budget % . Mayor 2111 Mayor Ryan $78,524 $79,311 $1,745 $81,056 2.20%. Council 2113 J. O'Conneil, Reg. Coun. Ward 1 $36,137 ,$36,353 $799 $37,152 2.20% 2113 B. McLean, Reg. Coun. Ward 2 $36,137 $36,353 $799 $37,152 2.20% 2113 P. Rodrigues, Reg. Coun Ward 3 $36,124 $36,353 $799 $37,152 2.20% 2113 K. Ashe, City Coun. - Ward 1 $36,124 $36,353 $799 $37,152 2.20% 2113 D. Dickerson, CityCoun. Ward 2 $36,137 $36,353 $799 $37,152 2.20% 2113 D. Pickles, City Coun. - Ward 3 $36,137 $36,353 $799 $37,152 2.20% 2113 Council Support � $284,368 $283,618 $0 $283,618 0.00% Office of the CAO - Admin � 2121 Office of the CAO - Admin $422,286 $410,766 $120,888 $531,654 29.43% 2129 Customer Care Centre $320,199 $318,505 $577 $319,082 0.18% Human Resources 2139 Human Resources $438,670 $451,341 ($27,133) $424,208 (6.01%) 2141 Health & Safety $81,270 $81,433 � $0 $81,433 0.00% Fire Services Division 2240 Fire Protection $9,966,010 $9,605,325 $488,954 $10,094,279 5.09% 2241 Emergency Operations $129,965 $103,299 $0 $103,299 0.00% Finance Division 2127 Finance $1,608,333 $1,706,268 $48,886 $1,755,154 2.87% 2133 Supply & Services $288,221 $287,110 $8,493 $295,603 2.96% nformation Techology Section 2196 Information Technology $592,441 $589,121 $14,008 $603,129 2.38% egal Services 2125 Legal & Legislative Services $369,066 $369,026 $5,292 $374,318 1.43% � egislative Services Divisio� 2122 Clerks Offce $355,793 $354,700 $862 $355,562 0.24% 2191 Records Management & Elections $71,461 $65,399 $115,000 $180,399 175.84% 2199 Print Shop/Mail Room $81,328 $79,149 $421 $79,570 0.53% 2220 By-12w $537,862 $548,868 $13,698 $562,566 2.50% 2293 Animal Services $260,437 $258,393 $6,314 $264,707 2.44% Engineering Services 2290 Engineering Senrices-Admin. $1,267,525 $1,328,367 $202,858 $1,531,225 15.27% 2613 Development Control $503,361 $529,709 $12,249 $541,958 2.31% Operations & Fleet Services 2500 Operations Admin $368,295 $372,695 $36,715 $409,410 9.85% 2132 Property Maintenance $317,836 $306,776 $79,046 $385,822 25.77% 2315 Operations Centre-Municipal Garag $595,159 $626,707 $21,306 $648,013 3.40% 2320 Roads $2,349,353 $2,328,048 $85,012 $2,413,060 3.65% 2718 Parks $1,511,874 $1,656,691 $41,887 $1,698,578 2.53% Engineering & Public Works -Admin 2710 Engineering & Public Works -Admi $209,106 $216,143 ($216,143) $0 (100.00%) C&R 2711 Cult. & Rec. Admin. $1,131,163 $1,095,021 $139,923 $1,234,944 12.78% 3�8 City of Pickering Salary Expenditure Summary 2014 Approved Final Current Budget 2013 2013 Increase �� 2014. . Increase � YTD Approved (Decrease) � BUd 2'k� � (Decrease) . 9r Actuals Budget % 2124 Civic Centre $216,094 $208,793 $6,143 $214,936 2.94% 2572 Senior Citizens Centre $213,626 $215,460 $1,165 $216,625 0.54% 2712 Programs $1,324,797 $1,523,242 ($214,799) $1,308,443 (14.10°/o) 2713 Dunbarton Pool $149,555 $212,920 $1,150 $214,070 0.54% 2715 Don BeerArena $514,232 $445,141 $43,067 $488,208 9.67% 2719 Community Centres $306,324 $298,000 $1,609 $299,609 0.54% 2731 RecreationComplex-CentralCore $1,670,949 $1,510,160 $155,444 $1,665,604 10.29°/o 2733 Recreation Complex - Pool $390,570 $450,728 $2,431 $453,159 0.54% 2735 Recreation Complex-Arenas $494,520 $448,102 ($61,864) $386,238 (13.81%) 2744 Museum $436,136 $407,050, $10,034 $417,084 2.47% City Develop - Admin 2610 City Development-Admin $745,812 $758,454 ($151,277) $607,177 (19.95%) Planning & Design 2611 Planning & Design $1,101,323 $1,158,977 $87,690 $1,246,667 7.57% Building Services 2612 Building Services $911,128 $949,142 $82,895 $1,032,037 8.73% Committee ofAdjustment 2630 Committee ofAdjustment $6,320 $6,800 � $0 $6,800 0.00% Sustainability 2620 Sustainability $371,500 $344,429 $10,144 $354,573 2.95% Economic Development 2621 Economic Development $317,241 $309,866 ($111,448) $198,418 (35.97%) Libraries 2745 Libraries $3,255,240 $3,218,668 $51,702 $3,270,370 1.61% TOTAL $36,785,069 $36,735,839 $1,119,738 . ' '-�$37,8rj���`j77 � 3.05% ;�� FT Department Positions Position Description 2121 CAO Office New Position - Coordinator, Communications (start date Jan 1, 2014) Position funded from re-alignment of salary savings in ` Economic Development (2621) 2127 Finance Workplace accommodation (9 Months) 2196 IIT 2191 (Record Management & Election On-Call Support (March - December) Temporary Acting Supervisor, Legislative Services related to 2014 Elections Position funded from Elections Reserve 2293 Animal Services Animal Shelter additional part-time hours (May 1 to Sept 1, 2014) Offset by cost savings in accounts 1200, 2394, 5902 and increase of revenue in accounts 1570 and 1572 2220 By-Law By-Law additional part-time hours (May 1 to Sept 1, 2014) Partially offset by cost savings in accounts 1900, 2131 and 2290 �Eng. Serv.-Admin. 2500 �Operations Admin 2711 ICulture & Rec. Admin 2731 Recreation Complex - Central Core 2621 Economic Development 2745 �Library � 1 New Position - Engineering Technician (start date May 1, 2014) 1 New Administrative Position (start date July 1, 2014) Pasition funded through engineering services fees related to Seaton. Position to be filled only when revenue is received New Position - Supervisor, Facilities Operations Position partially funded from elimination of Foreperson, Facilities Maintenance Position 1 Maintenance Mechanic, Facilities (start date March 1, 2014) 1 � New Coordinator, City Development position (start date Oct 1, 2014) Position funded from re-alignment of salary savings in Economic Development Workplace accommodation (one year) � City Salary Cost 320 Draft 2014 Budqet $66,470 (66,470) 43,000 6,975 80,000 (80,000) 8,457 (8,457} 11,284 (5,900) 43,703 35,900 (35,900) 97,1$7 (74,152) 58, 773 18,500 {18,500) 30,000 $210,869 City of Pickering Benefits Expend�ture Summary 2014 Approved Final Current Budget YTD 2013 Increase 2014 increase 2013 Approved (Decrease) Budget (Decrease) Actuals Budget, % Ma or 2111 Mayor Ryan $20,286 $20,734 $445 $21,179 2.15% Council � 2113 J. O'Connell, Reg. Coun. 1Nard $13,218 $13,473 $246 $13,719 1.83% 2113 B. McLean, Reg. Coun. Ward 2 $13,218 $13,473 $246 $13,719 1.83% 2113 P. Rodrigues, Reg. Coun Ward $9,597 $13,473 $246 $13,719 1.83% 2113 K. Ashe, City Coun. - Ward 1 $13,217 $13,473 $246 $13,719 1.83% 2113 D. Dickerson, City Coun. Ward : $11,365 $13,473 $246 $13,719 1.83% 2113 D. Pickles, City Coun. - Ward 3 $13,218 $13,473 $246 $13,719 1.83% 2113 Council Support $85,703 $82,209 $604 $82,813 0.73% Office of the CAO - Admin � 2121 Office of the CAO - Admin $102,799 $100,294 $36,881 $137,175 36.77% 2129 Customer Care Centre $91,435 $88,158 $747 $88,905 0.85% Human Resources 2139 Human Resources $124,042 $120,716 ($4,732) $115,984 (3.92%) 2141 Heaith & Safety $22,720 $22,416 $153 $22,569 0.68% Fire Services Division 2240 Fire Protection $2,623,729 $2,503,352 $127,502 $2,630,854 5.09% 2241 Emergency Operations $32,145 $26,148 $157 $26,305 0.60°/o Finance Division 2127 Finance $432,467 $445,599 $31,533 $477,132 7.08% 2133 Supply & Services $65,652 $70,880 ($6,565) $64,315 (9.26%) Information Techology Section � 2196 Information Technology $152,674 $162,081 $2,311 $164,392 1.43% Le al Services 2125 Legal & Legislative Services $92,667 $96,831 $1,534 $98,365 1.58% Legislative Services Division 2122 Clerks Office $100,039 $102,300 $913 $103,213 0.89% 2191 Records Management & Electioi $25,227 $20,533 $25,033 $45,566 121.92% 2199 Print Shop/Mail Room $24,099 $22,549 ($2,835) $19,714 (12.57%) 2220 By-law $147,966 $133,567 $3,246 $136,813 2.43% 2293 Animal Services $58,969 $63,405 $788 $64,193 1.24% En ineering Services 2290 Engineering Services - Admin. $344,217 $363,053 $59,692 $422,745 16.44% 2613 DevelopmentControl $124,806 $138,730 $3,170 $141,900 2.29% Operations & Fleet Services " 2500 Operations Admin $102,956 $114,238 $10,688 $124,926 9.36% 2132 Property Maintenance $76,033 $70,646 $7,775 $78,421 11.01% 2315 Operations Centre-Municipal G $155,595 $180,577 $4,126 $184,703 2.28% 321 City of Pickering Benefits Expenditure Summary 2014 Approved Final Current Budget YTD 2013 Increase 2014 Increase 2013 Approved (Decrease) Budget (Decrease) Actuals Budget % 2320 Roads $590,874 $603,329 $2,936 $606,265 0.49% 2718 Parks $318,807 $345,387 $5,517 $350,904 1.60% Engineering & Public Works - Admin 2710 Engineering & Public Works - A� $26,982 $34,263 ($34,263) $0 (100.00%) C&R 2711 Cult. & Rec. Admin. $289,480 $304,650 $26,046 $330,696 8.55% 2124 CivicCentre $31,761 $41,461 $538 $41,999 1.30% 2572 Senior Citizens Centre $52,291 $31,330 $7,730 $39,060 24.67%a 2712 Programs $143,352 $187,529 ($19,225) $168,304 (10.25%) 2713 Dunbarton Pool $34,936 $45,529 $2,302 $47,831 5.06% 2715 Don BeerArena $137,497 $125,888 $10,592 $136,480 8.41% 2719 Community Centres $51,428 $68,211 $3,435 $71,646 5.04% 2731 Recreation Complex - Central C $384,864 $363,597 ($354) $363,243 (0.10%) 2733 Recreation Complex - Pool $69,968 $97,716 $687 $98;403 0.70% 2735 Recreation Complex-Arenas $129,153 $126,971 ($11,927) $115,044 (9.39%) 2744 Museum $71,950 $63,408 $2,068 $65,476 3.26% City Develop - Admin 2610 City Development-Admin $203,187 $211,470 ($57,485) $153,985 (27.18%) Planning & Design 2611 Planning & Design $314,234 $303,952 $19,453 $323,405 6.40% Building Services 2612 Building Services $254,179 $257,934 $34,299 $292,233 13.30% Committee of Adjustment 2630 Committee of Adjustment $459 $648 $0 $648 0.00% Sustainability 2620 Sustainability $100,378 $98,454 ($4,663) $93,791 (4.74%) Economic Development 2621 Economic Development ' $76,053 $77,086 ($24,137) $52,949 (31.31%) Libraries 2745 Libraries $808,018- $837,331 $32,199 $869,530 3.85% TOTAL . $9,169,910 $9,255,998 $300,390 �9,556,388 3.25% 322 City of Pockering Overtime Expenditures Summary 2014 Approved Final Current Budget 2013 2013 Increase 2014 ' Increase YTD Budget (Decrease) BUdg@t (Decrease) Actua�s % Council 2113 Council Support $0 $750 $0 $750 0.00% Office of the CAO - Admin 2121 Office of the CAO - Admin $0 $250 $500 $750 200.00% 2129 Customer Care Centre $142 $260 $0 $260 0.00% Human Resources 2139 Human Resources $0 $2,000 $0 $2,000 0.00% 2141 Health & Safety $470 $600 $0 $600 0.00% Fire Services Division 2240 Fire Protection $519,949 $486,475 ($36,475) $450,000 (7.50%) Finance Division 2127 Finance $19,936 $27,700 $0 $27,700 0.00% 2133 Supply & Services $0 $500 $0 $500 0.00% Information Techology Section 2196 Information Technology $14,661 $16,800 ($1,250) $15,550 (7.44°/o) Legal Services � 2125 Legal & Legislative Services $225 $500 $0 $500 0.00% Legislative Services Division � 2122 Clerks Office $2,399 $2,090 $0 $2,090 0.00% 2191 Records Management & Eiectioi $0 $1,000 $9,000 $10,000 900.00% 2199 Print Shop/Mail Room $0 $1,000 ($500) $500 (50.00%) 2220 By-law $8,563 $7,320 $0 $7,320 0.00% 2293 Animal Services $9,198 $12,500 ($4,500) $8,000 (36.00°/o) Engineering Services 2290 Engineering Services - Admin. $32,395 $29,900 ($1,500) $28,400 (5.02%) 2613 Development Control $15,219 $10,460 $2,100 $12,560 20.08% Operations & Fleet Services 2500 Operations Admin $2,080 $7,000 ($3,000) $4,000 (42.86%) 2132 Property Maintenance $31,025 $20,910 $0 $20,910 0.00% 2315 Operations Centre-Municipal Gs $31,913 $15,460 $4,540 $20,000 29.37% 2320 Roads $280,116 $173,470 $10,530 $184,000 6.07% 2718 Parks $85,046 $49,780 $5,220 $55,000 10.49°/o Engineering & Public Works - Admin 2710 Engineering & Public Works - Ai $0 $500 ($500) $0 (100.00%) C&R 2711 Cult. & Rec. Admin. $24,194 $26,840 $0 $26,840 0.00% 2124 Civic Centre $6,818 $5,230 $0 $5,230 0.00% 2572SeniorCitizensCentre $2,583 $3,140 $0 $3,140 0.00% 2712 Programs $6,140 $11,900 $0 $11,900 0.00% 323 City of Pickering Overtime Expenditures Summary 2014 Approved Final Current �udget 2013 2013 Increase 20'4 Increase YTD Budget (Decrease) BUCig@f (Decrease) Actuais % 2713 Dunbarton Pool $802 $4,180 ($2,000) $2,180 (47.85%) 2715 Don BeerArena $32,789 $20,910 $11,090 $32,000 53.04% 2719 Community Centres $7,299 $10,460 $0 $10,460 0.00% 2731 Recreation Complex- Central C $48,143 $63,100 $0 $63,100 0.00% 2733 Recreation Complex - Pool $9,437 $12,550 $0 $12,550 0.00% 2735 Recreation Complex - Arenas $28,427 $20,910 $4,090 $25,000 19.56% 2744 Museum $5,823 $2,770 $0 $2,770 0.00% Gity Develop - Admin 2610 City Development-Admin $4,038 $1,460 $0 $1,460 0.00% Planning & Desigri 2611 Planning & Design $23,439 $36,000 ($10,000) $26,000 (27.78°l0) Building Services 2612 Building Services $1,452 $3,140 $0 $3,140 0.00% Sustainability 2620 Sustainability $308 $1,500 $0 $1,500 0.00% Economic Development 2621 Economic Development $110 $500 $0 $500 0.00% Libraries 2745 Libraries $239 $1,310 $0 $1,310 0.00% TOTAL $1,255,378 $1,093,125 ($12,655) �'� 080 470 (1.16%) 324 �ity of Pickering Advertistng Expenditures Summary 2014 Approved FinaO Current �udget 2013 2013 Increase i2p�¢ Increase YTD Approved (Decrease) Budget (Decrease) Actuais Budget % Office of the CAO - Admin 2121 Office of the CAO - Admin $0 $0 $5,000 $5,000 0.00% Human Resources 2139 Human Resources $2,990 $8,000 ($1,000) $7,000 (12.50%) Fire Services Division 2240 Fire Protection $13,500 $11,500 ($11,500) $0 (100.00%) Legislative Services Division " 2191 Records Management & Electioi $0 $0 $1,000 $1,000 0.00% 2293 Animal Services $0 $600 $0 $600 0.00% C&R 2711 Cult. & Rec. Admin. $111,786 $106,700 $9,300 $116,000 8J2% 2572 Senior Citizens Centre $0 $200 $0 $200 0.00%. 2731 Recreation Complex - Central C $24,973 $25,000 $0 $25,000 0.00% 2744 Museum $18,008 $18,000 $0 $18,000 0.00% City Develop - Admin 2610 City Development-Admin $0 $2,000 $0 $2,000 0.00% Sustainability ' 2620 Sustainability $16,936 $22,000 ($11,500) $10,500 (52.27%) Economic Development 2621 Economic Development $27,180 $30,000 ($5,000) $25,000 (16.67%) Libraries 2745 Libraries $8,419 $8,000 $3,000 $11,000 37.50% TOTAL � $223,792 $232,000 ($10,700) ;$221,300 (4.61%) 325 City of Pickering Building Repair & Mtce. Expenditures Summary 2014 Approved Final Current �udget 2013, 2013 Increase 2014 Increase YTD Approved (Decrease) f BUdget (Decrease) Actuals Budget % Fire Services Division 2240 Fire Protection $121,560 $175,503 ($47,999) $127,504 (27.35%) Le islative Services Division 2293 Animal Services $10,198 $11,616 $658 $12,274 5.66% O erations & Fleet Services 2315 Operations Centre-Municipal G� $120,180 $124,600 ($25,100) $99,500 (20.14%) 2320 Roads $136,123 $135,450 $0 $135,450 0.00% 2718 Parks $65,154 $62,900 $0 $62,900 0.00% C&R 2124CivicCentre $245,190 $200,080 $29,100 $229,180 14.54% 2572 Senior Citizens Centre $60,759 $54,665 ($6,160) $48,505 (11.27%) 2713 Dunbarton Pool . $34,537 $22,480 $40 $22,520 0.18% 2715 Don BeerArena $91,237 $59,060 $18,080 $77,140 30.61% 2719 Community Centres $165,319 $103,165 $45,088 $148,253 43.70% 2731 Recreation Complex - Central C $270,755 $232,495 ($60,700) $171,795 (26.11 %} 2733 Recreation Complex - Pool $68,770 $65,000 $42,000 $107,000 64.62% 2735 Recreation Complex - Arenas $75,907 $74,280 ($3,960) $70,320 (5.33%) 2744 Museum $56,827 $61,995 ($11,520) $50,475 (18.58%) �ibraries 2745 Libraries $202,551 $196,950 ($26,439) $170,511 (13.42%) TOTAL $1,725,067 $1,580,239 $46,912 I 1 533 327 ! 2.97% 326 City of Pickeri�g Cor�ferer�ces Expendi�ures Sumrnary 2014 Ap�sro�red Fi�al Current Budget 2013 2013 increase 2Q'1� fncrease YTD Approved (Decrease) Budget (Decrease) Actuals Budget % Mayor I 2111 Mayor Ryan - $114 $3,500 $0 $3,500 � 0.00% Council i i 2113 J. O'Connell, Reg. Coun. Ward 1 $2,609 �3,000 $0 $3,0�0 0.00% 2113 8. McLean, Reg. Coun. Ward 2 $865 $3,000 $0 $3,000 0.00% 2113 P. Rodrigues, Reg. Coun Ward 3 $0 $3,000 $0 $3,000 0.00% 2113 K. Ashe, City Coun. - Ward 1 $1,840 $3,000 $0 $3,000 0.00% 2113 D. Dickerson, City Coun. Ward 2 $1,993 $3,000 $0 $3,000 0.00% 2113 D. Pickles, City Coun. - Ward 3 $0 $3,000 $0 $3,000 d.00% Office of the CAO - Admin 2121 Office of the CAO - Admin $2,384 $2,650 ($450) $2,200 (16.98%) 2129 Customer Care Centre $0 $fi50 -$550 $1,200 84.62% Human Resources � � ' 2141 Health & Safety $610 $500 $150 ��50 30.00% Fire Services Division I 2240 Fire Protection $1,525 $2,460 $0 $2,460 ! 400% Finance Division � 2127 Finance $1,506 $2,890 $980 $3 �70 I 32.78% 2133 Suppfy & Services $300 $800 $0 �g�� � Q.00% information Techology Secfion � 2196 Informafion Technology $127 �130 ($130) �� � (100.OQ%) Legislative Services Division � 2122 Clerks Office $1,207 $1,500 $0 $�,50p 0.00% C&R i 2711 Cult. & Rec. Admin. $1,910 �2,000 $0 $2,000 0.00% Gity Develop - Admin i 2610CityDevelopment-Admin $1,511 $1,410 $0 $1 ��p i O.OQ% Planning & Design i 2611 Planning & Design $3,830 $3,870 $3,530 �� �,�� 9'1.21% Buiiding Services ' j 2612 Building Services $2,18D I $2,60D $1,200 $3 gQ� � 46.45% Committee of Adjustment � 2630 Committee of Adjustment $0 $1,000 $0 $1,000 � 0.00% Sustairtability i 2620 Sustainabifify $1,307 $6,OOD $0 $6,000 i 0.00% Economic Development I 2621 Economic Developmenf $�886 $2,500 $0 ��,5Q0 0.00°!0 Libraries 2745 Libraries $7,968 $6,900 ($1,200) $5,70� � (q7,3go�o� Heritaoe Pickering � I 2743 Heritage Pickering $0 $D $525 $525 0.00% ITOTAL $34,672 $59,460 $5,155 ����1t� 'I 8.67% 327 City of Pickering Seminars & Education Expenditures Summary 2014 Approved Final Current Budget 2013 2013 Increase i2014 i Increase YTD Approved (Decrease) Budget (Decrease) Actuals Final % Council 2113 Council Support $181 $0 $800 $$00 0.00% Office of the CAO - Admin 2121 Office of the CAO - Admin $0 $500 $0 $500 0.00% 2129 Customer Care Centre $0 $500 $0 $500 0.00% Human Resources 2139 Human Resources $175 $6,900 $11,600 $18,500 168.12% 2141 Health & Safety $610 $1,000 $0 $1 ,000 0.00% Fire Services Division 2240 Fire Protection $98,641 $114,200 ($12,476) $101,724 (10.92%) 2241 EmergencyOperations $0 $0 $1,000 $1,000 0.00% Finance Division 2127 Finance $6,606 $6,000 $3,250 $9,250 54.17% 2133 Supply & Services $2,197 $2,400 $0 $2,400 0.00% Information Techology Section 2196 Information Technology $24,783 $26,560 $11,735 $38,295 44.18% Legal Services 2125 Legal & Legislative Services $896 $2,500 $500 $3,000 20.00% Legislative Services Division 2122 Clerks Office $304 $500 $500 $1,000 100.00% 2191 Records Management & Electioi $60 $150 $2,700 $2,850 1,800.00% 2220 By-law $4,899 $6,400 ($1,400) $5,000 (21.88%) 2293 Animal Services $856 $2,600 $0 $2,600 0.00% Engineering Services 2290 Engineering Services - Admin. $3,662 $7,725 $120 $7,845 1.55% 2613 Development Control $3,749 $5,000 $1,700 $6,700 34.00% Operations & Fleet Services 2500 Operations Admin $407 $2,870 ($2,000) $870 (69.69%) 2132 Property Maintenance $265 $950 $0 $950 0.00% 2315 Operations Centre-Municipal G $758 $2,500 ($1,000) $1 ,500 (40.00%) 2320 Roads $18,108 $11,450 $0 $11,450 0.00% 2718 Parks $6,478 $7,010 $350 $7,360 4.99% Engineering & Public Works -Admin 2710 Engineering & Public Works - A $0 $300 ($300) $0 (100.00%) C&R 2711 Cult. & Rec. Admin. $3,429 $3,000 $2,520 $5,520 84.00°/a 2124 Civic Centre $0 $400 $0 $400 0.00% 328 City of Pickering Seminars & Education Expenditures Summary 2014 Approved Final Current Budget 2013 2013 Increase 2014 ' Increase YTD Approved (Decrease) Blldget (Decrease) Actuals Final % 2572SeniorCitizensCentre $859 $1,800 $80 $1,880 4.44% 2712 Programs $1,232 $2,695 ($395) $2,300 (14.66%) 2713 Dunbarton Pool $600 $1,700 $300 $2,000 17.65% 2715 Don BeerArena $2,382 $2,700 $2,692 $5,392 99.70% 2719CommunityCentres $639 $1,000 $750 $1,750 75.00% 2731 Recreation Complex - Central C $5,886 $5,360 ($310) $5,050 (5.78%) 2733 Recreation Complex - Pool $424 $2,800 $0 $2,800 0.00% 2735RecreationComplex-Arenas $1,678 $1,145 $1,495 $2,640 130.57% 2744 Museum $2,713 $3,400 $3,480 $6,880 102.35% City Develop - Admin 2610 City Development-Admin $527 $500 $1,400 $1,900 280.00°/a Planning & Design 2611 Planning & Design $800 $4,200 ($700) $3,500 (16.67%) Building Services 2612 Building Services $2,914 � $5,400 $5,500 $10,900 � 101.85% Sustainability 2620 Sustainability $570 $1,500 $1,500 $3,000 100.00% Economic Development 2621 Economic Development $1,866 $2,000 $0 $2,000 0.00% Libraries 2745 Libraries $22,145 $25,068 ($34) $25,034 (0.14%) Heritage Pickering 2743 Heritage Pickering $60 $1,000 ($700) $300 (70.00%) TOTAL $222,359 $273,683 $34,657 ; �308,340 12.66% 3zs City of Pickering Computer Data, Fax lines � Telephone Expenditures Summary 2014 Approved Final Current Budget 2013 2013 Increase 2014 '; Increase YTD Approved (Decrease) ' BUCIge� (Decrease) Actuals Budget % Council 2113 K. Ashe, City Coun. - Ward 1 2113.0007.2140 Telephones $2,087 $1,700 $750 $2,450 44% 2113 Council Support 2113.0001.2140 Telephones $4,701 $4,000 $970 $4,970 24% Office of the CAO - Admin 2121 Office of the CAO - Admin 2121.2140.0000 Telephones $4,201 $3,460 $930 $4,390 27% 2129 Customer Care Centre 2129.2140.0000 Telephones $26,505 $18,562 ($1,758) $16,804 (9%) Human Resources 2139 Human Resources 2139.2140.0000 Telephones $4,105 $3,453 $931 $4,384 27% 2141 Health & Safety 2141.2140.0000 Telephones $595 $487 $132 $619 27% Fire Services Division 2240 Fire Protection 2240.2140.0000 Telephones $108,146 $88,033 ($6,542) $81,491 (7%) 2241 Emergency Operations 2241.2140.0000 Telephones $13,766 $11,177 $127 $11,304 1% Finance Division 2127 Finance 2127.2140.0000 Telephones $17,268 $12,851 $3,454 $16,305 27% 2133 Supply & Services 2133.2140.0000 Telephones $2,395 $2,042 $532 $2,574 26% Information Techology Section � 2196 Information Technology 2196.2140.0000 Telephones $5,772 $3,588 $930 $4,518 2s°io Legal Services 2125 Legal & Legislative Services 2125.2140.0000 Telephones $2,389 $2,022 $532 $2,554 2s°�o Legislative Services Division 2122 Clerks Office 2122.2140.0000 Telephones $4,113 $3,457 $930 $4,387 27% 2199 Print Shop/Mail Room 2199.2140.0000 Telephones $1,176 $1,027 $265 $1,292 26% 2220 By-law 2220.2140.0000 Telephones $3,523 $2,951 $797 $3,748 27% 2293 Animal Services 2293.2140.0000 Telephones $5,580 $4,683 $10,114 $14,797 216% Engineering Services 2290 Engineering Services - Admin. 2290.2140.0000 Telephones $8,789 $7,330 $3,873 $11,203 53/0 2613 Development Control 2613.2140.0000 Telephones $4,112 $3,444 $930 $4,374 27% 330 City of Pickering Computer Data, Fax lines & Telephone Expenditures Summary 2014 Approved Final Current Budget 2013 2013 increase 2014 .�,: .. � Increase � YTD Approved (Decrease) � BUf1�ef �� (Decrease) Actuals Budget % Operations & Fleet Services 2500 Operations Admin 2500.2140.0000 Telephones $4,678 $3,924 $1,063 $4,987 27% 2315 Operations Centre-Municipal Garage 2315.2140.0000 Telephones $14,722 $15,582 $610 $16,192 4% 2320 Roads 2320.2140.0000 Telephones $2,986 $2,469 $664 $3,133 27% 2718 Parks 2718.2140.0000 Telephones $4,245 $3,428 $372 $3,800 11% Engineering & Public Works - Admin 2710 Engineering & Public Works - Admin. 2710.2140.0000 Telephones $1,760 $1,482 ($1,482) $0 (100%) C&R . 2711 Cult. & Rec. Admin. 2711.2140.0000 Telephones $11,302 $23,773 ($3,258) $20,515 (14%) 2572 Senior Citizens Centre 2572.2140.0000 Telephones $6,706 $6,393 ($532) $5,861 ($%) 2712 Programs 2712.2140.0000 Telephones $5,277 $4,428 $1,196 $5,624 27% 2713 Dunbarton Pool 2713.2140.0000 Telephones $6,122 $5,085 ($45) $5,040 (1%) 2715 Don Beer Arena 2715.2140.0000 Telephones $5,116 $6,857 $10,156 $17,013 148% 2719 Community Centres 2719.2140.0000 Telephones $17,400 $14,043 $2,529 $16,572 18% 2731 Recreation Complex - Centrai Core 2731.2140.0000 Telephones $22,093 $17,673 $5,003 $22,676 28% 2733 Recreation Compiex - Pool 2733.2140.0000 Telephones $2,488 $1,988 $532 $2,52Q 27% 2735 Recreation Complex - Arenas 2735.2140.0000 Telephones $3,797 $978 $265 $1,243 27% 2744 Museum 2744.2140.0000 Telephones $17,860 $13,004 $9,811 $22,815 75% Gity Develop - Admin 2610 City Development - Admin 2610.2140.0000 Telephones $6,041 $3,947 $1,682 $5,629 43% Planning & Design 2611 Planning & Design 2611.2140.0000 Telephones $7,752 $6,440 $2,496 $8,936 39°/ Building Services 2612 Building Services 2612.2140.0000 Telephones $8,235 $6,905 $1,860 $8,765 27% Sustainability 2620 Sustainability 2620.2140.0000 Telephones $2,295 $1,970 $553 $2,523 zs°io 331 �City of Pickering Computer Data, Fax lines & Telephone Expenditures Summary 2014 Approved Final Current Budget 2013 2013 Increase 2014 Increase YTD Approved (Decrease) � ' Bt1[Iget : � , (Decrease) Actuals Budget % � Economic Development 2621 Economic Development 2621.2140.0000 Telephones $2,241 $1,970 $533 $2,503 z�°io Libraries 2745 �ibraries 2745.2140.0000 Telephones $71,213 $65,246 $5,455 $70,701 8% TOTAL $451,124 $390,506 $57,360 $447,86,6„ ; 15% �� �'. "'i: s: .� `A /���IN�(r � 1 �-�• r,,°s � - �;:r- 20i3 2013 fncrease 20i4 increase YTd Approved (�ecrease) B[ICI€,��� (Decrease) ACtuaiS Budge4 % O�fice of the CAO - Admin i 2121 Office of the CAO -Admin $0 $2,500 $D $2,50Q 0.00% Human Resources 2439 Human Resources � $60,843 $74,500 $17,000 $91 ,500 22.82% Fire Services Division 2240 Fire Protection $7,669 $8,000 $2,500 $10,500 31.25% Finance Division 2127 Finance $302,764 $350,000 ($140,000) $210,000 (40.00%) InformaEion Techolo Section 2196 lnformation Technoiogy ' $34,373 $86,300 ($65,700) $20,600 (76.13%) Le al Services 2125 Legal & Legislative Services $44,926 $60,000 $0 $60,000 0.00% En ineerin Services 2290 Engineering Services - Admin. $253,885 $588,813 ($161,313) $427,500 (27.40%) O erations & Fleet Services 2315 Operations Centre-Municipal Ge $6,041 $10,�00 $1,000 $11,000 10.00°/o 2320 Roads $8,161 $28,844 $41,OOQ $69,844 142.14% En ineerin & Pubiic Works - Admin 2710 Engineering & Pubiic Works - Ai $0 $5,000 ($5,000) $0 (100.00%) C&R 2711 Cult. & Rec. Admin. $0 $0 $100,OOQ $100,000 Q.00% 2731 Recreation Complex - Central C $0 $0 $50,000 $50,000 ( 0.00% Plannin & Desi n 2611 Planning & Design $175,972 $951,951 ($138,774) $$'{3,177 � (14.58%) Buildin Services 2612 Building Services $509 $25,000 $0 $25,000 0.00% Sustainabili 2620 Sustainabifity $11,106 $46,105 $18,895 $65,000 40.98°/a Economic Develo ment 2621 EconomicDevelopmenf $0 $1Q,000 $0 $1Q,000 0.00% Libraries 2745 Libraries $13,883 $30,755 $5,000 �35,755 16.26°Jo Herita e Pickerin � 2743 Heritage Pickering $22,148 $33,000 ($23,000) $1f},000 (69.70%) TOTAL $942,280 $2,310,768 $298 392 �`i2.0'12 376 ' 12.91 % 333 City of Pickering Gas, Oil, Tires etc. Expenditures Summary 2U14 Approved Final Curent Budget 2013 2013 Increase 2014'. . Increase � 1`TD Approved (Decrease) � � BUdget � � (Decrease) Actuals Budget % Fire Services Division 2240 Fire Protection 89,401 85,870 4,302 90 � 72 5.01 % Legislative Services Division 2220 By-law � 15,477 18,030 914 18,944 5��% 2293 Animal Services 7,036 11,500 (3,451) g 049 (30.01%) Engineering Services 2290 Engineering Services - Admin. 6,060 8,500 (1,617) 6 883 (19.02°/) 2613 Development Control 6,980 6,680 325 7,005 4.87% Operations & Fleet Services 2132 Property Maintenance 14,760 14,496 761 15,257 525 % 2315 Operations Centre-Municipal Garage 12,400 10,000 492 10,492 4_92% 2320 Roads 354,803 320,010 27,970 347,980 $ 74% 2718 Parks 154,308 156,500 2,610 159,110 1.67% Engineering & Public Works - Admin 2710 Engineering & Public Works - Admin. 141 2,820 (2,820) Q (100.00%) C&R 2719 Community Centres 9,358 10,250 (1,558) g 692 (15.20%) 2744 Museum 2,648 2,125 482 2 607 22.68% Libraries 2745 Libraries 1,627 2,792 (505) 2 287 (18.09%) TOTAL 674,999 649,573 27,905 .677,�i7$' 4.30% 334 City of Pickering Insurance Prerniurn Expenditure Summary 2014 Approved Final Current Budget 2013 2013 Increase 2014 increase YTD Approved (Decrease) Budget (Decrease) Actuals Budget � % Council 2113 Council Support $2,605 $2,587 ($381) $2,206 (14.73%) Office of the CAO - Admin 2121 Office of the CAO - Admin $3,581 $3,572 $686 $4,258 19.20°/a 2129 Customer Care Centre $3,093 $3,132 ($644) $2,488 (20.56%) Human Resources 2139 Human Resources $4,640 $4,634 � ($536) $4,098 (11.57%) 2141 Health & Safety $977 $953 ($131) $822 (13.75%) Fire Services Division 2240 Fire Protection $105,000 $105,031 ($20,825) $84,206 (19.83%) 2241 EmergencyOperations $1,058 $1,087 ($239) $848 (21.99%) Finance Division 2127 Finance $21,488 $21,497 ($4,622) $16,875 (21.50%) 2133 Supply & Services $2,605 $2,609 ($456) $2,153 (17.48%) Information Techology Section 2196 Information Technology $11,151 $11,156 ($3,159) $7,997 (28.32%) Legal Services 2125 Legal & Legislative Services $3,663 $3,686 ($438) $3,248 (11.88%) Legislative Services Division 2122 Cierks Office $3,419 $3,436 ($540) $2,896 (15.72%) 2191 Records Management & Electioi $733 $730 $1,563 $2,293 214.11 % 2199 Print Shop>Mail Room $2,930 $2,895 ($462) $2,433 (15.96%) 2220 By-law $5,698 $5,673 ($764) $4,909 (13.47%) 2293 Animal Services $2,930 $2,906 ($283) $2,623 (9.74%) Engineering Services 2290 Engineering Services - Admin. $16,279 $16,267 $574 $16,841 3.53% 2230 Crossing Guards , $2,686 $2,716 ($286) $2,430 (10.53%) 2613 Development Control $17,907 $17,898 ($3,204) $14,694 (17.90%) Operations & Fleet Services 2500 Operations Admin $4,395 $4,356 ($1,162) $3,194 (26.68%) 2132 Property Maintenance $5,535 $5,537 $8,347 $13,884 150.75% 2315 Operations Centre-Municipal G� $6,756 $6,739 $271 $7,010 4.02% 2320 Roads $197,002 $197,182 ($35,544) $161,638 (18.03%) 2323 Sidewalks $163,198 $163,246 ($29,661) $133,585 (18.17%) 2325 Street Lights $7,488 $7,513 ($221) $7,292 (2.94%) 2718 Parks $34,837 $34,829 ($10,530) $24,299 (30.23%) 335 • City of Pickering Insurance Premiuon Expenditure Summary 2014 Approved Final Current Budget 2013 2013 Increase 2014 ' Increase YTD Approved (Decrease) BUdgOt (Decrease) Actuals Budget % Engineering & Public Works - Admin 2710 Engineering & Public Works - A� $2,035 $2,055 ($2,055) $0 (100.00%) C&R 2711 Cult. & Rec. Admin. $11,314 $11,282 $153 $11,435 1.36% 2124 Civic Centre $8,547 $8,512 ($4,465) $4,047 (52.46%) 2572 Senior Citizens Centre $2,605 $2,580 ($358) $2,222 (13.88%) 2712 Programs $17,256 $17,242 ($4,662) $12,580 (27.04%) 2713 Dunbarton Pool $2,523 $2,504 ($475) $2,029 (18.97%) 2715 Don BeerArena $12,291 $12,267 ($5,969) $6,298 (48.66%) 2719 Community Centres $4,802 $4,824 ($471) $4,353 (9.76%) 2731 Recreation Complex-Central C $24,419 $24,393 ($7,200) $17,193 (29.52%) 2733 Recreation Complex- Pool $6,593 $6,632 ($898) $5,734 (13.54%) 2735 Recreation Complex-Arenas $10,826 $10,859 ($5,893) $4,966 (54.27°/o) 2744 Museum $4,314 $4,299 ($256) $4,043 (5.95%) City Develop - Admin 2610 City Development-Admin $6,105 $6,135 ($853) $5,282 ('13.90%) Planning & Design 2611 Planning & Design $18,151 $18,133 ($3,275) $14,858 (18.06%) Building Services , 2612 Building Services $7,814 $7,847 $402 $8,249 5.12% Sustainability 2620 Sustainability $4,146 $4,177 ($544) $3,633 (13.02%) Economic Development 2621 Economic Development $3,873 $3,872 ($1,563) $2,309 (40.37%) Libraries 2745 Libraries $34,675 $34,643 ($5,171) $29,472 (14.93%) TOTAL $813,943 $814,123 ($146,200) ;$667,923 (17.96°/a) 336 City of Pickering Memberships Expenditures Summary 2014 Approved Final Current Budget 2013 2013 Increase 2014 ' Increase YTD Approved (Decrease) Budget� (Decrease) Actuals Budget % Office of the CAO - Admin 2121 Office of the CAO - Admin $1,077 $900 $0 �g�p 0.00% 2129 Customer Care Centre $0 $100 $300 $400 300.00% Human Resources 2139 Human Resources $1,669 $1,040 $0 $1,040 0.00% 2141 Health & Safety $110 $550 $0 $550 0.00% Fire Services Division 2240 Fire Protection $1,288 $3,829 ($1,089) $2�74� (28.44%) 2241 Emergency Operations $0 $280 $0 $280 0.00% Finance Division 2127 Finance $10,045 $10,615 $110 $10,725 1.04% 2133 Supply & Services $2,940 $3,020 $325 $3,345 10.76% Information Techology Section 2196 Information Technology $875 $466 �o $466 0.00% Legal Services 2128 Legal & Legislative Services $2,708 $3,000 $0 $3,000 0.00% Legislative Services Division 2122 Clerks Office $371 $775 $175 $950 22.5s% 2220 By-law $777 $1,050 $0 $1,050 0.00% 2293 Animal Sefvices $80 $410 $0 $410 0.00°/o Engineering Services 2290 Engineering Services - Admin. $4,661 $5,775 ($20) $5,755 (0.35%) 2613 DevelopmentControl $1,611 $1,900 $90 ��,ggp 4.74% Operations & Fleet Services 2500 Operations Admin $113 $400 ($200) $200 (50.00%) 2315 Operations Centre-Municipal G� $373 $820 $0 $820 0.00°/o 2320 Roads $2;714 $2,800 $400 $3,200 14.29% 2718 Parks $902 $1,775 $0 �� 775 0.00% C&R 2711 Cult. & Rec. Admin. $1,412 $1,500 $582 $2 082 38.80% 2572 Senior Citizens Centre $250 $250 $200 $4�j� 80.00°/a 2712 Programs $1,920 $1,490 $1,024 $2,514 68.72% 2713 Dunbarton Pool $93 $180 ($90) $90 (50.00%) 2715 Don BeerArena $427 $800 $0 �g�� 0.00% 2731 Recreation Complex- Central C $2,180 $2,810 $0 $2 g� � 0.00% 337 City of Pickering iVlemberships Expenditures Summary 2014 Approved Final Current Budget 2013 2013 Increase ''2U14 ! Increase YTD Approved (Decrease) Budget (Decrease) Actuals Budget % 2733 Recreatibn Complex - Pool $307 $330 ($26) $304 (7.88%) 2744 Museum $516 $2,155 ($672) ��,4.83 (31.18°/a) City Develop - Admin 2610 City Development-Admin • $967 $1,820 ($650) $1,170 (35.71%) Planning & Design 2611 Planning & Design $7,540 $9,640 ($55) $9,585 (0.57%) Building Services 2612 Building Services $3,952 $5,606 $489 $6 09� 8.72% Committee of Adjustment 2630 Committee of Adjustment $550 $600 $0 $600 0.00% Sustainability 2620 Sustainability $2,343 $1,800 $680 $2 q.gp 37.78% Economic Development 2621 Economic Development $3,060 $3,225 ($90) $3,135 (2.79%) Libraries 2745 Libraries $5,386 $4,650 ($200) $4,450 (4.30%) Heritage Pickering 2743 Heritage Pickering $75 $80 $0 $80 0.00% TOTAL $63,302 $76,441 $1,283 77 724 ' 1.68% 338 City of Pickering Ouiside Agency Services Expenditures Sumrnary 2014 Approved Final Current Budget 2Q13 2013 Increase 2014 `` Increase YTD Approved (Decrease) Budget (Decrease) Actuals Budget % Council 2113 J. O'Connell, Reg. Coun. Ward $2,291 $3,000 $0 $3,000 0.00% 2113 B. McLean, Reg. Coun. Ward 2 $0 $2,800 ($1,500) $�,300 (53.57%) 2113 P. Rodrigues, Reg. Coun Ward $884 $4,800 $0 $4,800 0.00% 2113 K. Ashe, City Coun. - Ward 1 $2,000 $4,800 $0 $4,800 0.00% 2113 D. Dickerson, City Coun. Ward : $0 $4,800 $0 $4,800 0.00% 2113 D. Pickles, City Coun. - Ward 3 $1,410 $4,800 $0 $4,800 0.00% Office of the CAO - Admin 2121 Office of the CAO - Admin $0 $0 $5,000 $5,000 0.00% Fire Services Division 2240 Fire Protection $0 $8,000 ($4;000) $4,000 (50.00%) Finance Division 2127 Finance $23,797 $23,600 $500 $24,100 2.12% 2133 Supply & Services $1,002 $1,000 $0 $1,000 0.00% Information Techology Section 2196 Information Technology $5,973 $8,000 ($2,850) $5,150 (35.63%) Legislative Services Division 2191 Records Management & Electioi $8,487 $16,000 ($4,000) $12,000 (25.00%) 2199 Print Shop/Mail Room $34,619 $33,000 $0 $33,000 0.00% 2220 By-law $15,822 $3,300 $0 $3,300 0.00% 2293 Animal Services $27,967 $26,101 ($1) $26,100 0.00% Engineering Services 2230 Crossing Guards $407,040 $410,000 $4,335 $414,335 1.06% Operations & Fleet_Services 2132 Property Maintenance $0 $6,000 $379,119 $385,119 6,318.65% 2315 Operations Gentre-Municipal Gs $763 $1,400 ($400) $1,000 (28.57%) 2320 Roads $23,581 $25,500 $0 $25,500 0.00% 2718 Parks $1,343 $0 $0 $0 0.00% C&R 271�1 Cult. & Rec. Admin. $16,406 $2,220 $16,165 $18,385 728.15% "2124 Civic Centre $763 $6,285 ($485) $5,800 (7�72%) 2572SeniorCitizensCentre $763 $1,485 ($485) $1,000 (32.66%) 2712 Programs $56,588 $0 $71,179 $71,179 0.00% 2713 Dunbarton Pool $5,450 $6,142 ($4,242) $1,900 (69.07%) 2715 Don BeerArena $8,106 $7,590 ($6,140) $1,450 (80.90%) 2719 Community Centres $46,061 $41,771 ($32,771) $9,000 (78.45%) 2731 Recreation Complex - Central C $55,559 $69,070 ($14,130) $54,940 (20.46%) 339 City of Pickerir�g Outside Agency Services Expenditures Summary 2014 Approved Final Current Budget 2013 2013 Increase 2014 Increase YTD Approved (Decrease) Butlget (Decrease) Actuals Budget % 2735 Recreation Complex - Arenas $0 $424 $26 $450 6• 13°/o 27441VIuseum $13,806 $16,270 ($280) $15,990 (1.72%) Sustainability 2620 Sustainability $6,441 $5,000 $5,500 $10,500 110.00% Economic Development 2621 Economic Development $3,220 $20,000 ($5,000) $15,000 (25.00%) Libraries 2745 Libraries $37,308 $38,143 $829 $38,972 2.17% TOTAL $807,450 $801,301 $406,369 �1,207,670 50.71% 340 City of Pickering Receptions & Promotions Expenditures Summary 2014 Approved Final Current Budget 2013 2013 increase � 201�1 �� Increase �,� , ,. YTD Approved (Decrease) Budget - (Decrease) Actuals Final % _ __ Mayor 2111 Mayor Ryan $13,691 $30,000 ($15,000) $15,000 (50.00%) Council 2113 J. O'Connell, Reg. Coun. Ward 1 $1,271 $2,500 $0 $2,5QQ 0.00% 2113 B. McLean, Reg. Coun. Ward 2 $798 $4,500 ($3,500) $1,000 (77.78%) 2113 P. Rodrigues, Reg. Coun Ward 3 $494 $4,500 $0 $q,5QQ 0.00% 2113 K. Ashe, City Coun. - Ward 1 $604 $1,500 $0 $�,50� 0.00% 2113 D. Dickerson, City Coun. Ward 2 $4,142 $4,500 $0 $4,500 0.00% 2113 D. Pickles, City Coun. - Ward 3 $492 $4,500 $0 $4,5QQ 0.00% 2113 Council Support $1,182 $2,500 ($500) $2,000 (20.00%) Office of the CAO - Admin 2121 Office of the CAO - Admin $4,299 $4,000 $500 $4,500 12.50% 2129 Customer Care Centre $809 $500 $500 $1,000 100.00% Human Resources 2139 Human Resources $1,406 $1,500 $0 $1,500 0.00% Fire Services Division 2240 Fire Protection $2,324. $3,125 ($500) $2,625 (16.00%) 2241 Emergency Operations $301 $1,000 $0 ��,QQQ 0.00% Finance Division 2127 Finance $1,608 $1,750 ($150) $1,600 ($•5�°�o) 2133 Supply & Services $365 $400 $0 $4QQ 0.00% Information Techology Section 2196 Information Technology $105 $400 ($100) $300 (25.00%) Legal Services 2125 Legal & Legislative Services ,$411 $850 $0 $$5Q 0.00% Legislative Services Division 2122 Clerks Office $261 $500 ($250) $25p (50.00%) 2293 Animal Services $821 $2,000 ($1,000) $1,000 (50.00%) Engineering Services 2290 E�gineering Services-Admin. $31 $1,200 ($500) $7QQ (41.67%) Operations & Fleet Services 2500 Operations Admin $1,057 $1,000 $0 $1,000 0.00% 2132 Property Maintenance $334 $300 $0 $300 0.00% 2315 Operations Centre-Municipal Garage $437 $400 $0 $4QQ 0.00% 2320 Roads $4,373 $2,300 $500 $2,$QQ 21.74% 2718 Parks $1,298 $1,100 $0 $�,�QQ 0.00% C&R 2711 Cult. & Rec. Admin. $617 $400 $6,000 $6,400 1,500.00% 2124 Civic Centre $83 $0 $0 $Q 0.00% 2572 Senior Citizens Centre $9,212 $9,950 $0 $9,g5p 0.00% 2712 Programs $0 $0 $10,200 $�Q,2QQ 0.00% 2715 Don BeerArena $195 $0 $0 $Q 0.00% 2719 Community Centres $2,598 $0 $2,500 $2,500 0.00% 2731 Recreation Complex- Central Core $10,266 $7,000 $0 $7,000 0.00% 341 City of Pickering Receptions & Promotions Expenditures Summary 2014 Approved Final Current Budget 2013 2013 Increase � ` � � �2014 � ` � Increase - YTD Approved (Decrease) ` � Butlg'et � � (Decrease) Actuals Finai � % 2733 Recreation Complex- Pool $30 $0 $0 �Q 0.00% 2735 Recreation Complex-Arenas $315 $0 $0 �Q 0.00% 2744 Museum $2,300 $3,700 $950 $4,650 25.68% City Develop - Admin 261oCityDevelopment-Admin $1,148 $1,550 $0 $1,550 0.00% Building Services 2612 Building Services $309 $400 $350 $75Q 87.50% Sustainability 262o Sustainability $2,832 $5,500 ($500) $5,000 (9•09%) Economic Development 2621 Economic Development $14,784 $17,500 $� $17,500 0,00% Libraries 2745 Libraries $8,862 $10,500 ($1,500) $9,000 (�4,29o�o) Heritage Pickering 2743 Heritage Pickering $375 $400 $0 $400 0.00% TOTAL $96,840 $133,725 ($2,000) $131,725 (1.50%) �i � I City of Pickering Stationery & Office Supplies 2014 Approved Final Currenf Budget 2013 2013 Increase ' 2014 ! Increase YTD Approved (Decrease) Budget (Decrease) Actuals Budget % Council 2113 J. O'Connell, Reg. Coun. Ward $216 $750 $0 $750 0.00% 2113 B. McLean, Reg. Coun. Ward 2 $558 $750 $0 $750 0.00% 2113 P. Rodrigues, Reg. Coun Ward $28 $750 $0 $750 0.00% 2113 K. Ashe, City Coun. - Ward 1 $84 $500 ($100) $400 (20.00%) 2113 D. Dickerson, City Coun. Ward : $435 $750 $0 $750 0.00% 2113 D. Pickles, City Coun. - Ward 3 $36 $750 $0 $750 0.00% 2113 Council Support $137 $1,700 ($200) $1,500 (11.76%) Office of the CAO - Admin 2121 Office of the CAO -Admin $1,144 $1,800 ($250) $1,550 (13.89%) 2129 Customer Care Centre $528 $1,700 ($650) $� ,�50 (38.24%) Human Resources 2139 Human Resources $913 $1,500 ($300) $1,200 (20.00%) 2141 Health & Safety $370 $300 $0 $300 0.00% Fire Services Division 2240 Fire Protection $5,777 $12,000 ($3,200) $8,800 (26.67%) 2241 Emergency Operations $441 $500 ($100) $400 (20.00%) Finance Divis.ion 2127 Finance $6,790 $15,500 ($1,300) �14,200 (8.39%) 2133 Supply & Services $326 $500 $0 $500 0.00% Information Techology Section 2196 Information Technology $2,827 $3,000 ($1,000) $2,000 (33.33%) Legal Services 2125 Legal & Legislative Services $2,021 $3,250 ($700) $2,550 (21.54%) Legislative Services Division 2122 Clerks Office $2,789 $4,000 ($700) $3,300 (17.50%) 2191 Records Management & Electioi $286 $500 $34,500 $35,000 6,900.00% 2199 Print Shop/Mail Room $2,020 $5,000 ($2,500) $2,500 (50.00%) 2293 Animal Services $23 $500 ($200) $300 (40.00%) Engineering Services 2290 Engineering Services - Admin. $3,592 • $4,000 ($500) $3,500 (12.50%) Operations & Fleet Services . 2500 Operations Admin $2,232 $5,500 ($2,500) $3,000 (45.45%) Engineering & Public Works - Admin 343 Ciiy of Pickering Stationery & Office Supplies 2014 Approved Final Current �udget 2013 2013 Increase 2014 Increase YTD Approved (Decrease) BUdg2fi (Decrease) Actuals Budget % 2710 Engineering & Public Works -A� $1,275 $2,500 ($2,500) $0 (100.00%) C&R - 2711 Cult. & Rec. Admin. $3,554 $7,500 ($4,400) $3,100 (58.67°/a) 2713 Dunbarton Pool $34 $600 ($250) $350 (41.67%) 2715 Don Beer Arena $0 $500 ($250) $250 (50.00%) 2731 Recreation Complex - Central C $8,841 $9,800 ($900) $$,900 (9.18%) 2735 Recreation Complex - Arenas $100 $800 ($350) $450 (43.75%) 2744 Museum ' $2,231 $2,500 ($500) $2,000 (20.00%) City Develop - Admin 2610 City Development-Admin $10,959 $16,500 ($3,000) $13,500 (18.18%) Building Services 2612 Building Services � $4,492 $5,000 $0 $5,000 0.00% Sustainability 2620 Sustainability $160 $500 $0 $500 0.00% Economic Development 2621 Economic Development � $710 $2,500 $0 $2,500 0.00°/a Libraries 2745 Libraries $23,708 $25,000 ($6,000) $19,000 (24.00%) Heritage Pickering 2743 Heritage Pickering $33 $150 $0 $150 0.00% TOTAL $89,670 $139,350 $2,150 ' '�41 500 1.54% 344 City of Pickering Travel Expenditures Sumriiary 2014 Approved Final Current Budget 2013 2013 Increase 2014 Increase YTD Approved (Decrease) Budget (Decrease) Actuals Budget % Mayor Mayor Ryan $15,000 $20,350 $0 $20,350 0.00% Council J. O'Connell, Reg. Coun. Ward 1 $10,800 $11,150 $� $11,150 0.00% B. McLean, Reg. Coun. Ward 2 $10,800 $11,150 $� $11,150 0.00% P. Rodrigues, Reg. Coun Ward 3 $10,800 $11,150 $0 $11,150 0.00% K. Ashe, City Coun. - Ward 1 $10,800 $11,150 $0 $1 1,150 0.00% D. Dickerson, City Coun. Ward 2 $10,800 $11,150, $� $11,150 0.00% D. Pickles, City Coun. - Ward 3 $10,800 $11,150 $� $1 1,150 0.00% Council Support $216 $250 $0 $250 0.00% Office of the CAO - Admin Office of the CAO - Admin $10,811 $10,900 $400 $11,300 3.67% Customer Care Centre $0 $100 $0 $100 0.00% Human Resources Human Resources $0 $300 $� $300 0.00% Heaith & Safety $320 $500 $0 $500 0�0o% Fire Services Division Fire Protection $1,634 $1,500 $� $1,500 0.00% Finance Division Finance � $1,060 $1,750 $225 $1,975 12•$6% Suppiy & Services $498 $700 $0 $700 0.00% Information Techology Section Information Technology $777 $1,250 $0 $1,250 0.00% Legal Services Legal & Legislative Services $374 $500 $� $500 0.00% Legis�ative Services Division � Clerks O�ce $436 $250 $� $250 0.00% Records Management & Elections $0 $250 $250 $500 100.00% By-law $365 $300 $0 $300 0.00% Animal Services $8 $300 $� $300 0.00% Engineering Services EngineeringServices-Admin. $2,145 $1,800 ($200) $1,600 (11.11%) Development Control $1,855 $5,000 ($2,500) $2,500 (50.00%) Operations & Fieet Services Operations Admin $203 $500 ($250) $250 (50.00%) Operations Centre-Municipai Garage $67 $500 ($200) $300 (40.00%) Roads $489 $650 ($250) $400 (38.46%) Parks $168 $500 ($200) $300 (40.00%) C&R 345 City of Pickering Travel Expenditures Summary 2014 Approved Final Current Budget 2013 2013 Increase 2014 Increase YTD Approved (Decrease) Budget (Decrease) Actuals Budget % Cult. & Rec. Admin. $11,204 $5,000 $7,000 $12,000 140.00% SeniorCitizensCentre $1,413 $1,000 $� $1,000 0.00% Programs $1,481 $3,100 . $0 $3,100 0.00% Dunbarton Pool $85 $700 ($400) $300 (57.14%) Don Beer.Arena $111 $200 $0 $200 0.00% CommunityCentres $1,663 $1,500 $0 $1,500 0,00% Recreation Complex-Central Core $1,834 $2,000 $0 $2,000 0.00% RecreationComplex-Pool $121 $300 $� $300 0.00% Museum $971 $3,000 ($1,200) �$1,800 (40.00%) City Develop - Admin City Development - Admin $586 $650 $� $650 0.00% Planning & Design Planning & Design $2,553 $2,910 $40 $2 g�p 1.37% Building Services Building Services $17,793 $24,182 ($1,732) $22,450 (7.16%) Committee of Adjustment Committee of Adjustment $587 $680 $140 $820 20.59% Sustainability Sustainability $1,766 $2,200 $0 $2 200 0.00% �conomic Development Economic Development $3,580 $2,400 $0 $2,400 0.00% Libraries Libraries $4,675 $4,300 $� $4,300 0.00% Heritage Pickering Heritage Pickering $0 $1,000 ($500) $500 (50.00%) TOTAL $151,649 $170,172 $623 $170,795' 0.37% 346 Clity of Pickering Utility Expenditures - Hydro 2014 Approved Final Current Budget 2013 2013 Increase 2014 Increase YTD Actuals Approved (Decrease) Budget (Decrease) Budget % Fire Services Division 2240 Fire Protection $61,624 $58,910 $7,394 $66,304 12.6% Legislative Services Division 2293 Animal Services $4,852 $5,500 ($115) $5,385 (2.1%) Operations & Fleet Services 2315 Operations Centre-Municipal G2 $76,468 $78,900 $8,523 $$7,423 10.8% 2325 Street Lights $698,646 $600,000 $84,000 $684,000 14.0% 2718 Parks $99,345 $89,500 $11,265 $100,765 12.6% C&R 2711 Cult. & Rec. Admin. $11,045 $14,000 ($2,020) $11,980 (14.4%) 2124 CivicCentre , $120,270 $126,930 ($1,115) $125,815 (0.9°/a) 2572 Senior Citizens Centre $18,157 $19,830 ($112) $19,718 (0.6%) 2715 Don Beer Arena $189,533 $214,200 ($10,006) $204,194 (4.7%) 2719 Community Centres $96,581 $99,060 $1,594 $100,654 1.6% 2731 Recreation Complex- Central C $246,454 $231,020 $28,171 $259,19� 12.2% 2733 RecreationComplex-Pool $174,321 $164,310 $17,502 $181,812 10.7% 2735 Recreation Complex - Arenas $180,332 $169,290 $19,850 $189,140 � 11.7% 2744 Museum $12,177 $11,620 $813 $12,433 7.0% Libraries 2745 Libraries $149,094 $149,600 $4,472 $154,072 3.0% TOTAL $2,138,899 $2,032,670 $170,216 $2�2�2�$$6 8.4% 347 City of Pickering lJtility Expenditures - Natural Gas 2014 Final Approved Current Budgei 2013 2013 Increase � 20'14 Increase � YTD A�proved (Decrease) BUdget (Decrease) Actuals Budget % Fire Services Division 2240 Fire Protection $24,935 $26,600 ($1,500) $25,100 (5:6°/4) Operations & Fleet Services • 2315 Operations Centre-Municipal Garage $14,872 $16,500 $1,500 $18,000 9.1% C&R 2124 Civic Centre $21,450 $24,750 ($3,000) $21,750 (12.1 %) 2572 Senior Citizens Centre $8,435 $8,680 $0 $8,680 0.0% 2713 Dunbarton Pool $29,328 $42,270 ($8,000) $34,270 (18.9%) 2715 Don BeerArena $30,771 ' $37,950 ($5,000) $32,950 (13.2°/o) 2719 Community Centres $26,567 $24,490 $2,500 $26,990 10.2% 2731 Recreation Complex-Central Core $56,564 $52,500 $4,000 $56,500 7.6% 2733 Recreation Complex - Pool $56,520 $52,500 $4,000 $56,500 7.6% 2735 Recreation Complex-Arenas $13,588 - $12,500 $1,000 $13,500 8.0°/o 2744 Museum $3,946 $3,200 $700 $3,900 21.9% Libraries . 2745 Libraries $31,499 $32,870 ($500) $32,370 (1.5°/o) TOTAL $318,475 $334,810 ($4,300) $330;510 i (1.3%) 348 • ' i: � � � i,..; s s • �..;. ,. � �;. s. �. - � 2013 2013 Increase ;20�q. fncresae YTD Approved (Decrease) �4,(�]�e'¢ (Decrease) Actuals Budget °/o Fire Services Division 2240 Fire Protec4ion $8,467 $8,60Q $559 $9, 4 59 6.50% Legislative Services Division 2293 Animal Services $0 $600 ($600} $� (100.OQ%) Operations & Fleet Services 2718 Parks $23,626 � $37,200 ($10,582) $26,618 (28.45%) C&R 2124 CivicCentre $8,702 $10,800 ($798) $10,002 (7.39%) 2572 Senior Citizens Centre $3,863 $4,670 ($196) $4,474 (4.20%) 2715 Don BeerArena $23,025 $25,240 $141 $25,381 0.56% 2719 Community Centres $7,406 $8,540 ($45) $8,495 (�.53°!0) 2731 Recreation Complex - Central C $38,024 $42,010 ($769) $41,241 (1 •83%) 2733 Recreation Complex - Pool $38,�24 $42,010 (��69) $41,241 (1.83%) 2735 Recreaiion Compfex - Arenas $8,450 $9,240 $201 $9,441 2.18% Libraries 2745 Libraries $11,319 $13,370 ($631) $12,739 (4.�2%) TOTAL $170,906 $202,280 ($13,489) �i$$,79'� ' (6.67%) 349