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HomeMy WebLinkAboutENG 08-14 clig,00 :_ Report to Executive Committee PICKERI - Report Number: ENG 08-14 Date: April 14, 2014 From: Richard Holborn Director, Engineering & Public Works Subject: Asphalt Resurfacing on Various City Streets and Parking Lots - Tender No. T-7-2014 - File: A-1440 Recommendation: 1. That Report ENG 08-14 of the Director, Engineering & Public Works regarding the tender for Asphalt Resurfacing on Various City Streets and Parking Lots be received; 2. That Tender No. T-7-2014 submitted by Furfari Paving Company Limited in the amount of$669,286.75 (HST included) be accepted; 3. That the total gross project cost of$827,439.00 (HST included), including the tender amount and other associated costs, and the total net project cost of $745,134.00 (net of HST rebate) be approved; 4. That Council authorize the Division Head, Finance & Treasurer to finance the project by transferring the total sum of$745,134.00 from Federal Gas Tax Reserve Fund, Property Taxes, Third Party Contribution, Capital Works Reserve Fund, Provincial Grant and the Rate Stabilization Fund, as provided for in the 2014 approved Capital Budget; and 5. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: The 2014 Capital Budget includes resurfacing projects for the following Streets and Parks: Bowler Drive, Glengrove Road, Liverpool Road, Pickering Parkway, Victoria Street, Wellington Street, Claremont Community Centre Parking Lot, Creekside Park Parking Lot and East Shore Community Centre Parking Lot. Tender No. T-7-2014.was issued on Monday, February 3, 2014 with a tender closing date of Wednesday, February 26, 2014. The low bid of$669,286.75 (HST included) submitted by Furfari Paving Company Limited is recommended for approval. The total gross project cost is estimated at$827,439.00 (HST included) with an estimated total net project cost of$745,134.00 (net of HST rebate), and the project is under budget by $217,601.00. 196 Report ENG 08-14 April 14, 2014 Subject: , Asphalt Resurfacing on Various City Streets and Parking Lots Tender No. T-7-2014 Page 2 In accordance with Purchasing Policy Item 06.12, a tender exceeding $125,000 is subject to Council approval. Financial Implications: 1. Tender Amount Tender No. T-7-2014 $ 592,289.16 HST (13%) 76,997.59 Total $669,286.75 2. Approved Source of Funds Roads Capital Budget Location Project Code Source of Funds Budget Required Bowler Drive 5320.1418.6250 Federal Gas Tax $235,000.00 $194,709.00 Glengrove Road 5320.1420.6250 Federal Gas Tax 155,000.00 127,449.00 Liverpool Road 5320.1414.6250 Capital Works 140,000.00 98,513.00 Reserve Fund Pickering 5320.1413.6250 Federal Gas Tax 215,000.00 171,208.00 Parkway Victoria Street 5320.1421.6250 Federal Gas Tax 30,000.00 19,621.00 Wellington Street 5320.1422.6250 Federal Gas Tax 25,000.00 25,226.00 Claremont 5719.1403.6250 Rate Stabilization 40,000.00 28,040.00 Community Reserve Centre Parking Lot Creekside Park 5311.1403.6181 Property Taxes & 52,735.00 32,785.00 Parking Lot Third Party Contribution East Shore 5701:1401.6181 Provincial Grant 70,000.00 47,583.00 Community Centre Parking Lot $962,735.00 $745,134.00 CORP0227-07!01 revised 197 Report ENG 08-14 April 14, 2014 Subject: Asphalt Resurfacing on Various City Streets and Parking Lots Tender No. T-7-2014 Page 3 . 3. Estimated Project Costing Summary Tender No. T-7-2014 —Tender for Asphalt Resurfacing on Various City Streets & Parking Lots $592,289.00 Associated Costs Materials Testing 20,000.00 Miscellaneous Costs 1,500.00 Construction Contingency (20% ) 118,458.00 Sub Total —Costs $732,247.00 HST (13%) 95,192.00 Total Gross Project Costs $827,439.00 HST Rebate (11.24%) (82,305.00) Total Net Project Costs $745,134.00 Net Project Costs (over) under Approved Funds ($962,735-$745,134) $217,601.00 Discussion: As part of the 2014 Roads, Community Centres, Property Maintenance and Senior Citizens Centre Capital Budget, asphalt resurfacing on Bowler Drive, Glengrove-Road, Liverpool Road, Pickering Parkway, Victoria Street, Wellington Street, Claremont Community Centre Parking Lot, Creekside Park Parking Lot and East Shore Community Centre Parking Lot were approved as construction projects. Tender No. T-7-2014 was issued Monday, February 3, 2014 and closed Wednesday, February 26, 2014 with eight bidders responding. The low bid submitted by Furfari Paving Company Limited is recommended for approval. The total gross project cost is estimated at $827,439.00 (HST included), with an estimated total net project cost of $745,134.00 (net of HST rebate). As a result of the ongoing works on Pickering Parkway by Veridian Connections and Hardco Construction in late 2013, there was a severe delay in the placing of the new base asphalt under Tender No. T-1-2013. This asphalt was placed in cold conditions and as a result, there are additional rectifications required prior to placing the final lift of asphalt under Tender No. T-7-2014. Staff have also addressed concerns with possible additional curb and sidewalk rectifications due to the harsh winter encountered and subsequent deficiencies. Therefore, it is necessary to increase the construction contingency from 10% to 20% to ensure funds are available to address these issues. References for Furfari Paving Company Limited have been checked and are deemed acceptable by the Senior Coordinator, Capital Projects. The Health & Safety Policy, proof of Confined Space Entry Procedure and a list of employees trained, a current WSIB Workplace Injury Summary Report and Certificate of Clearance issued by Workplace Safety & Insurance Board as submitted by Furfari Paving Company Limited, CORP0227-07/01 revised 198 Report ENG 08-14 April 14, 2014 Subject: Asphalt Resurfacing on Various City Streets and Parking Lots Tender No. T-7-2014 Page 4 have been reviewed by the Coordinator, Health & Safety and deemed acceptable. The certificate of Insurance has been reviewed by Manager, Budgets & Internal Audit, and is deemed acceptable. In conjunction with staffs review of the contractor's previous work experience and the bonding available on this project, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the Engineering & Public Works Department recommends acceptance of the low bid submitted by Furfari Paving Company Limited, for Tender No. T-7-2014 in the amount of$669,286.75 (HST included) and that the total net project cost of$745,134.00 be approved. Attachments: 1. Memorandum from Supply & Services dated February 26, 2014 - 2. Record of Tenders Opened and Checked 3. Location Maps Prepared By: Approved/Endorsed By: Cy) --ffr AL/ Kevin Cahill, CET., CRS R' hard Ho iorn, P. Eng. Senior Coordinator, Capital Projects ►irector, Engineering & Public Works ..--..- s /4 , , ' a.1.7 oil 749:-/eZel/V - --------------- ----- [carrell Selsky, C ' . CMKII III Stan Karwowski, MBA CMA Manager, Capi al Projects & Infrastructure Division Head, Finance & Treasurer Vera A. Felgemaccl r CSCMP, CPPO, CPPB, CPM, CMM III Manager, Supply & Services KC:ds CORP0227-07/01 revised . 199 Report ENG 08-14 April 14, 2014 Subject: Asphalt Resurfacing on Various City Streets and Parking Lots Tender No. T-7-2014 Page 5 Recommended for the consideration of Pickering City Council Ogeged, frAZ• z41zoi4 Tony Prevedel, P.Eng. • Chief Administrative Officer CORP0227-07/01 revised 200 A' A4.r7 ENT To REPORT C gme of Pickering o0 of. —_ n ring&Public Works ATTACH MENT# / TO REPORT# ENG O$-1172 g- ot0\ Pursuant to Information to Bidders Item 29, the following will be requested of the low bidder for your review during the evaluation stage of this tender call. Please advise when you wish us to proceed with this task. (a) A copy of the currently dated and signed Health and Safety Policy to be used on this project; (b) A copy of the current Workplace Injury Summary Report issued by Workplace Safety & Insurance Board (in lieu of the Workplace Injury Summary Report document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) A copy of the current Clearance Certificate issued by Workplace Safety & Insurance Board; (d) Proof of compliance with amended Confined Space Entry Regulations (September 30, 2006). Copies of certified Training and Procedures to be used on this project; (e) A list of employees trained in the confined space entry procedure who will be working on this project; (f) The City's certificate of insurance or approved alternative form shall be completed by the bidder's agent, broker or insurer; (g) The City's Accessibility Regulations for Contracted Services form currently dated and signed; (h) list of Sub-Contractors in accordance with General Conditions Item 34; and (i) Waste Management Plan to be used on this project in accordance with Tendering Specifications Item 18. Please include the following items in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the Co-ordinator, Health & Safety; (b) if item (f) — Insurance— is acceptable to the Manager, Budgets & Internal Audit; (c) if Item (i) Waste Management Plan is acceptable; (d) any past work experience with the low bidder Furfari Paving Co. Ltd. including work location; (e) without past work experience, if reference information is acceptable; (f) the appropriate account number(s) to which this work is to be charged; (g) the budget amount(s) assigned thereto; (h) Treasurer's confirmation of funding; (i) related departmental approvals; and (j) related comments specific to the project. Please do not disclose any information to enquiries except you can direct them to the City's website for the unofficial bid results as read out at the public tender opening. Bidders will be advised of the outcome in due course. If ou require further information, please feel free to contact me or a member of Supply & Se ices. /VAF/jg Attachments February 26, 2014 Tender No. T-7-2014 Page 2 202Tender for Asphalt Resurfacing on Various City Streets and Parking Lots • AT TAC;E1MENT#.2 ..�OREPOR i# 08.4`. 1_ of 1. • o X 4 rO*Y a) 0 - - '. c� A N 0 = X a O i Q - • a ¢I =I- *, F' � 0 c N 1'lam \ Co.. 7. "°' H E -C m ° r;15i klo f\i ■ In ri. .., 0 a. o \-11 ca O t 0 12 d o N 4 ; 'X' C4 c Ut c io£ \ 1 1 \ 1 \ p Q ai la) ,`m4 0 ‘,1■ .4,. :5 d F �F �1 °4 % a4 a d a'a O.-1 "e off, * %� Ab \rJ ip 'ON O rd+i A \ .-+ 53:,x-t;..+ , + � p, N j Q L O 4.: i0 _c.p -N fA a) z E Mss —I c E . I = L m . ( • J J o2 0 J F- - y a) •j c . = o co .r �o F 'a . co > � o N 0) to o a E ro_ > a_ :«+ C .� 06 cn �- b,mi"v d A c 0 O 2 Q 0 M-{4*• C N i .'-- `C > L a s • 0 0 O > .0 ":t,".. = N i 0 a) 0 O o O - : L 0 < ODUU) J 0 ❑ .LL ❑ C H 0 0 L Illi i as t) j V 203 ATTACHMENT# 3 TO REPORT#=°g"A7 ____Lof .5 Project Area No. 1 II VIIIWW04017 e 1 p•4 O1EFEN lig 2-_,,,•00- pnlic.*" ' I. t. 0; °,,,,,,A0,,,.19-' '')t. ,„," . O V` t, -f.„ m u SUBJECT b : G+ Wu °,-.. AREA :.;��{ o cam,,. ■ 02 �O 0 Ep`P oscE• L Ifr OS \!.5-,,.1-- _ail y'Nf O ORN :O 11 \ Location Map — Pickering Parkway Proposed Construction: Pickering Parkway—from Glenanna Road west to Liverpool Road. The proposed . works to include complete top asphalt installed and line painting work. Project Area No. 2 W AVENUE i \A ' I y > O OLD ORCHARD �I {P m � C 7> Q m ""4- m H W O AVENUE 'Ns, W MONICA COOK COURT ti0 C BOULEVAR _ IY AVE UNG PLACE 0 SHEARER FANSHAW O!• FOXGLOVE L LANE PLACE PARK D t W SIMP -^-- — ( p AVE. / BALATON AVENUE -AYVIEW A Z ROAD W Y >_ N 7 ZALATOD AVENUE STREET O g„, O W �/BL.0 WATER'OINT 1 0 L7 LL HOOL W Q p N,i COMMERCE � s STREET O S COLMAR AVENUE N, BROADVIEW' Z V PROGRESS P N W Q ZO �O FRENCHMAN'S 0� < STREET �- O m 84Y EAST '� W N /' A�i PARK J / I `Q 00 gRKEl7!' ANNLAN STREET / ow Lo SUBJECT I AREA yy�HRAF STREET n t O Location Map — Liverpool Road Proposed Construction: • Liverpool Road —from Wharf Street north to Krosno Boulevard. The proposed works to include complete top asphalt installed. • 204 ATTACkMENT#3 TO REPORT# EN6 cg-/Lt 2 ..of Project Area No. 3 j' r cis&J°ESjER Zp JO rZ° uPRE E5. M°i G■ N 5° NT GR RE °pJRtp W� ���"""" ESGE 5°V p G�,E M : V W pR r °Ntf? 7 -60,.N G�RG�E UR ° W o W� MGO�R SUBJa T ■ WY r> u W G000O >> VI. A3 6p ors W ,�O 1. 0 N Z 0 % tS ZW 0 O f- 1^Z W> fors"- 50°P315- ° S �j � O O Zip O YWW� r 6pk,<eR DRIVE m U R°pD I °W U t' �> Z N ':-.•,°F"'5 • % o' -..� N RES'` i�f0 Location Map — Bowler Drive Proposed Construction: Bowler Drive —from Kitley Avenue north to Finch Avenue. The proposed works to include complete asphalt removal and new asphalt surfacing installed. Existing concrete curb and gutter and sidewalk that are deficient will be removed and replaced as required. Project Area No.4 , `-'17s.„6, c.,:e .sio opoop fair: ‘ 00 ,Wg4 s ,,,,:° °. SUBJECT RpSEF E�° 37 AR * �$lik O.WP'RE y R°PO 'at', �, 5 ENt ,.-J� p GREc'G V U G04.5 y ••i ... 7 °s a 4�6 p`� JP,4 ® 0R00S ZW> O ° O P �` GOURT ° � . °Q Y r 6,1 a .e5 % 0%EFE49P K Location Map — Glengrove Road Proposed Construction: Glengrove Road —from Kingston Road north and east to Glenview Road. The proposed works to include complete asphalt removal and new asphalt surfacing installed. Existing concrete curb and gutter and sidewalk that are deficient will be removed and replaced as required. 205 • ATTACHMENT# - TO REPORT# EAU Off—)� 3 of_ 5_ I Project Area No.5 Y -ICJ W ��f t% H CN N 1. -1. 3o5 EpS N 7. K StRE � Y spO ST Z % � 1 d N O Pr % KQ ‘-in It �' �:� prN ill O YN N °SO SUBJECT a a° AREA h� oQ ilk 0 Z� K O r �.n O It OO 0 0 cc ©' - 0 CD y Z 0 t. 0.NE �"- Air p1- `INE N ON P°Of+ soso4.O , Pte' . Location Map —Victoria Street Proposed Construction: • Victoria Street—from Southern Terminus north to Wellington Street (Claremont). The proposed works to include complete asphalt removal and new asphalt surfacing installed. Project Area No. 6 ct ,i „ O E P N K OS Z W �N ST 0. SSREg YWW t�'1 �m N Z OpJO O O �- r K6 N m Z r�Ilk S O N J; ST. 'as J rN o li, o I:iia SUBJECT e \REA i o 7 tt El OJ "fir; --' W O \;\ w ¢ NU �'pE u0 rc p Pt. UNE jir O P°OaN B ,N'OO N0 Location Map —Wellington Street Proposed Construction: Wellington Street—Victoria Street to west Old Brock Road (Claremont). The proposed works to include complete asphalt removal and new asphalt surfacing installed. • 206 ATTACHMEN # .3_-z_ TO REPORT# EA/6 O —I9 of Project Area No. 7 O CRT. IWP CC IPIPPIPIIII ei 4o 1 ner N\GO BPYL STREET IA O POPRAD AVENUE FW SUBJE•T SANORO \ Q� AREA � TATRA LANE S / DRIVE l7 F LTMT/fAVT'c 7RE JyZ A( ,A N yz�ugron.�, -O FORDON O 9 `9p• a O m- F • STREET W j w F a 1 > LJl ¢ LN. �T J4 m N .12 a PATMORE p m W LAN: � W Q CD t�f o r'PF- O a O i _, ■O (Cis z �- W Rr z tt litl lki O Location Map — East Shore Community Centre Parking Lot Proposed Construction: East Shore Community Centre Parking Lot—The proposed works to include complete top asphalt installed and line painting work. Project Area No. 8 v r � L g �rN KA N Y ro C.rN Q N O ''O rN GSpN Eta 5 CENS% - � 06 0 0 Z C ArUT d �A V 0 ° .UBJECT : �� AREA '���% E5 CLARE ONT 2 f:% �° • w � NO ENE �I��/ K O PI_ UNE 0 ° PG O R N BOV`N4 Ot m y.CE • 1 GPOP Y ,f-° P�� ° 5 tRPN S� m Location Map — Claremont Community Centre Parking Lot Proposed Construction: Claremont Community Centre Parking Lot (Claremont) —The proposed works to include complete top asphalt installed and line painting work. • 207 ATTACHMENT4_3_ TOREPORT# Fn61 08'-11-i Project Area No. 9 o ' 0,44100*`5 • 6 S UECA T GPRp` V54'� , �1PN �pKER gtRE 101 O �•' IM c • 5 \J I Zs-c5 \"\P�\ 6pNtCoJ\"\R l SHes'N V ' P R P6M pHR V J 6RJ 1/4'1%0M st °�`_�� N.P EO P ` R 5 R U 11 ,05- ORSPN S a Location Map — Creekside Park Parking Lot Proposed Construction: Creekside Park Parking Lot—The proposed works to include complete new asphalt • surfacing installed and line painting work. • 208