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HomeMy WebLinkAboutCR 08-14 City Report to Executive Committee PI GOMMI Report Number: CR 08-14 • Date: April 14, 2014 From: Marisa Carpino Director, Culture & Recreation Subject: Advancing Access to Affordable Recreation in Durham Region and City of Pickering Access to Recreation Policy - File: A-1440 Recommendation: - 1. That Council receives the Advancing Access to Affordable Recreation in Durham (AAARD) Report as information; 2. That Council approves the signing of the AAARD Charter; 3. That City of Pickering staff be authorized to pursue the avenues of advancing affordable access to recreation to Pickering residents; 4. That Council approve the City of Pickering Access to Recreation Policy; and 5. That appropriate City of Pickering officials be authorized to take the necessary action to give effect thereto. Executive Summary: Despite the availability of subsidies, low-income residents living within the Region of Durham do not register in recreation services at the same rate as compared to the general population. In order to address this gap, the Advancing Access to Affordable Recreation in Durham (AAARD) Committee was established in 2012. With the participation of over 22 municipal (including the City of Pickering) and not-for- profit organizations, the Committee is working together to increase access to registered recreation services and programs for low-income residents. In fact, AAARD has conducted research related to barriers that prevent individuals from accessing recreation programs and developed guiding principles to assist in addressing these gaps. In order to gain commitment from the AAARD partners to work collaboratively to advance access to affordable recreation in Durham, and clarify what each partner is committing to, a charter has been developed. This report is being provided to Council as an update on the progress of the AAARD Committee to date, as well as recommendation that members of Regional Council 130 Report CR 08-14 • April 14, 2014 Subject: Advancing Access to Affordable Recreation in Durham Region Page 2 support and sign the AAARD Charter at an event hosted by the AAARD Committee at the Durham Region Headquarters in May or June of 2014. The signing of a charter demonstrates a promise from municipal and community partners to commit to examining their own policies and practices to examine what we can each do to improve affordable access to recreation in our community. Finally, this report requests Council support for the City of Pickering's Access to Recreation Policy which was created to reflect the principles of the Charter and the standard operating practices of city staff. Although the City of Pickering offers excellent subsidy programs to eligible residents, a formal Policy must be established to govern practices. Financial Implications: In 2012, the City of Pickering contributed $27,664 in program subsidies to eligible Pickering residents. The City's contribution grew to $29,852 in 2013. The funds contributed by the City of Pickering are not charged to the clients and therefore the revenue is not realized within the respective program revenue accounts. In 2014, funding for the Access to Recreation program was approved in the Current Budget (Grants Section: Account 2195.2712) and serves to not only reflect Pickering's contributions but to also allow staff to transfer grant monies to the respective program revenue accounts. This demonstrates the City's commitment to Access to Recreation while realizing full program revenues. The Access to Recreation program grant will be included annually in the City's budget in order to support the City of Pickering Access to Recreation Program. The recommendations within the AAARD report will not directly result in increased usage of the City of Pickering subsidy program but rather lead to improved efficiencies that assist both the participant and the municipality. Discussion: In November 2011, a presentation was made to the Region of Durham Council on the status of access to affordable recreation by low-income residents in the Durham Region. Regional staff were directed to partner with municipal recreation providers and organizations to develop a workshop and planning meeting to discuss the current state and make recommendations to improve affordable access to recreation. In early 2012, Community Development Council of Durham (CDCD) hosted focus groups with residents from low-income backgrounds to determine the strengths and weaknesses of the current systems and recommendations that would assist in greater access to recreation programs. A workshop was held in June of 2012, funded through a Trillium Grant, that included representatives from all related and allied agencies that could lend their expertise to discussing the issue of affordable access to recreation. Representatives from the school 131 Report CR 08-14 April 14, 2014 Subject: Advancing Access to Affordable Recreation in Durham Region Page 3 boards, public health, social services, non-profit agencies, municipal recreation providers and academics were in attendance. The workshop served to share recent research, best practices and discuss the strengths and challenges within the current delivery system in order to increase affordable access to recreation. Committee Formation One of the positive results of this workshop was the formation of a region wide committee of recreation, health and social service practitioners to further the work of increasing the number of low-income Durham residents who are able to access recreation services. The Committee is called Advancing Access to Affordable Recreation in Durham. Members include all recreation departments from Durham Region municipalities (including a City of Pickering representative), Regional representatives as well as numerous not-for-profit organizations, and school boards. Benefits of Recreation The members of this Committee are committed to working together to increase the number of residents who can experience the benefits of recreation. We commit to working together because the benefits to individuals and communities are positive and worth our joint efforts. Research dictates that the provision of parks, recreation and cultural opportunities is an essential service that enhances individuals and the community alike. Recreation is essential to personal health, key to human development and essential to a high quality of life. Research also found that participation in recreation reduces anti-social behaviour, builds families and communities, and reduces crime and social dysfunction. Since the initial call for Regional Staff to further investigate the issue of affordable recreation.in Durham, the Region's Health and Social Services Committee has received two reports on the progress of the AAARD Committee. The Health'and Social Services committee reports, received on January 26, 2012 and February 14, 2013, are attached for your reference and include updates on the committees guiding principles, municipal efforts, vision statement, and recommended next steps. Consultation Findings Since June 2012, the AAARD Committee has been meeting on a monthly basis and has undertaken the completion of two surveys completed by municipal recreation departments and agencies providing recreational opportunities to determine the number of residents that are participating, barriers that clients are experiencing, and any current policies that are in place to reduce barriers to participation. An important part of moving forward to ensure recreation programs and services are available to all residents is to recognize the barriers that were highlighted by low-income residents that prevent them from participating and taking advantage of subsidy programs. 132 Report CR 08-14 April 14, 2014 Subject: Advancing Access to Affordable Recreation in Durham Region Page 4 The main barriers that are highlighted in the AAARD report are: • Program Knowledge: The lack of awareness regarding programs that are available. • Facilities: A perceived lack of places for informal and structured programs, as well as the barrier of added transportation costs to those facilities. • Affordability: The cost of programs prohibit low-income residents from trying to register, with transportation and equipment requirements adding further barriers. The stigma associated with applying for subsidy and having to provide proof of income. • Capacity: Low-income residents feel that they do not have a voice to change access policies and address affordability issues. • • Accountability: With no central coordinating body where residents can access recreation programs, with many points of entry which make it difficult to navigate. Respondents to the AAARD survey also identified strategies that could be pursued in Durham to help address the gaps and barriers identified. Some strategies highlighted include: • A consistent region wide policy/standard/procedure on subsidy programs. • Regional cooperation/leadership in developing a consistent funding formula and providing region wide research and pilot programs. • Expanded funding for subsidy programs. • Program fees for low-income residents might be based on income or adjusted on a sliding scale. • Training programs for staff who work in recreation programs to help them better serve low-income clients. • Centralized information source for recreation programming. • Cross-promotion between municipalities and organizations offering programming for low-income residents. While the survey highlighted the gaps and barriers within the existing subsidy programs across Durham Region, it also highlighted promising practices that exist within established programs, including: • Partnerships with Canadian Tire Jumpstart and Regional Social Services for program delivery and access. • Quick subsidy approval process, third party billing. • Service providers are making an effort to foster social inclusion. • Partnerships for fundraising. • Good quality outdoor facilities are available at no cost. Community Need According to the 2011 census data, in Durham 149,315 people were reported to be living below the Low-Income Measure (LIM). In 2012, 3,617 individuals accessed recreation fee subsidy programs in Durham from municipal, regional and Canadian Tire 133 Report CR 08-14 - April 14, 2014 Subject: Advancing Access to Affordable Recreation in Durham Region Page 5 Jumpstart funding. This equates to approximately 2.5% of individuals living below the LIM receiving funding for recreation programs. On average 20% of the population participates in registered recreation programs. This research indicates that there is a need to address affordable access to recreation in Durham. With the low percentage of people living below LIM participating in registered recreation programs compared to the average 20% participation rate of the rest of the population, AAARD would like to aim to increase the participation of low- income persons from 2.5% to 6%. This target should be achieved in a timeline of five years ideally. Next Steps of the AAARD Committee Currently the AAARD committee is working to move forward with their recommendations to help further access to affordable recreation. Community consultation was conducted through an online survey and the results were reviewed and summarized by the Community Development Council of Durham. The community consultation demonstrated that the initiatives outlined in the AAARD Report are supported by the community. The next steps for the committee are as follows: • A launch is proposed to garner signatures of commitment of all regional partners on a Charter to Advance Affordable Access to Recreation in Durham Region. •. A communications plan be developed to promote awareness of the opportunities within each municipality. • Attempts be made to bring opportunities to neighborhoods to reduce transportation barriers. • Training sessions to be coordinated with social service providers, educators and service clubs to provide a tool kit that can be given to at risk and low-income clients. • Research be conducted to build the business case for recreation subsidization and other supports in reducing reliance on social assistance and health care. • Research, train and pilot an integrated approach in an at risk area within the region. • Develop a centralized tracking tool to compare successes year over year. AAARD is proposing an event at Regional Headquarters on May 14, 2014 or June 4, 2014 in which the Region of Durham and Municipal Councils and not-for-profit Boards sign the proposed Charter to Advance Affordable Access to Recreation in Durham Region. Council and Board members would be invited to attend this event and the Mayor/Chair, or designate would be asked to sign the charter on behalf of their organization. A Charter to Advance Affordable Access to Recreation in Durham Region would serve to demonstrate the commitment that program and service agencies have in including more residents in recreation. The charter would serve to solidify one vision for the 134 • Report CR 08-14 April 14, 2014 Subject: Advancing Access to Affordable Recreation in Durham Region Page 6 region and indicate that each organization is willing to play its part in a coordinated fashion. Agreeing to the charter would indicate that the partner organizations would be willing to support the following vision to further accessible recreation in Durham: "All residents of Durham Region have the right to access affordable recreation, culture and sport within their communities due to the economic, social, mental, physical and spiritual benefits that participation brings to individuals and to the community." Subsidy Programs The City of Pickering does not have a formal Access to Recreation Policy. Pickering does however participate in three main recreation subsidy programs that include: Regional, Municipal and Canadian Tire Jumpstart. Regional Program: The Region of Durham provides subsidy to low-income residents through their Social Services Certificate Program. Municipalities are provided funds from the Social Services Department to offset the costs of providing recreation opportunities to Ontario Works clients. The Region pays 50% and the remaining 50% is absorbed by the participating municipality. Some municipalities also have a Day Care Fee Assistance Program agreement where the Region provides funding for children to attend municipal camp programs through subsidized child care funds. In 2012, 600 children across Durham Region for a value of$104,022 received funding for recreation programs through the Region of Durham's Social Services Certificate .Program. In 2012, 124 Pickering children received funding from the Region of Durham's Social Services Certificate Program for a total value of$7,208 in subsidized recreation programming. In 2013, 104 Pickering children received funding from the Region of Durham's Social Services Certificate Program for a total of$6,565. In 2012, a,portion of these 600 children who received Durham Region funding was for camp programs through the Day Care Fee Assistance Program. Based on the municipal best practices among AAARD partners, the City of Pickering would like to investigate and pursue a Day Care Fee Assistance Agreement with the Region of Durham so that more Pickering children living in low-income households can participate in Pickering's summer camp program. Municipal Program: Although the City of Pickering does not have formal Access to Recreation Policy, staff follow standard operating procedures to implement Pickering's municipal Access to Recreation subsidy programs. The City of Pickering considers requests for program subsidies by applicants that meet the following eligibility criteria: 1. Qualified Pickering residents that present a Durham Region Social Assistance Card are entitled to participate in one program per session to a maximum of $340/session (same as regional program described above). 50% of the, 135 Report CR 08-14 April 14, 2014 Subject: Advancing Access to Affordable Recreation in Durham Region Page 7 program fee is paid by the Region of Durham and 50% of the program fee is absorbed by the City of Pickering. There are four program sessions in a year (winter, spring, summer and fall). The City's contribution totalled $6,565 in 2013. 2. Qualified Pickering residents that present an Ontario Disability Support Program (ODSP) or Ontario Works Card are entitled to 50% off one program per session to a maximum of$200/session. 50% is paid by the patron and 50% is absorbed by the City of Pickering. There are four program sessions in a year (winter, 'spring, summer and fall). The City's contribution totalled $9,512 in 2013. 3. Qualified residents that present a government issued identification confirming the age of 65 years or older, or confirm a permanent disability (at any age), are entitled to 50% off the non discounted memberships and programs. The patron pays 50% and 50% is absorbed by the City of Pickering. There are four program sessions in a year (winter, spring, summer and fall). The City's contribution for 2013 programs totalled $13,775. 4. Qualified residents with 3 or more children in the same family participating in the same program receive 50% off the registration fee of the 3rd child. This discount is absorbed by the City of Pickering and totalled $6,270 in 2013. Funding for the Access to Recreation program has been approved in the 2014 Current Budget (Grants Section: Account 2195.2712) so that funds can be transferred to the appropriate program revenue accounts. The third child subsidy program is currently under review by City Staff and is not considered in the Grants Budget Account (2195) as part of the Access to Recreation Program. Canadian Tire Jumpstart: The Canadian Tire Jumpstart program subsidizes the cost of recreation programs for children 4 to 18 years of age. Canadian Tire Jumpstart allocates their total budget to "Chapters" across the country. In each municipality, a Chapter Member is established to ensure the funds are distributed effectively to children residing in their municipality. Funding for this program can be provided two times per" year to a child for a maximum of$200 per application period. Each municipality is given an allotted amount of funds to use for municipal and local recreation and sports for qualifying children. Some municipalities serve as the Chapter Member to approve and request funds for the community at large. In other municipalities, not-for-profit organizations serve as the Chapter Member and fulfill this role. In 2012, Canadian Tire Jumpstart provided funds to 1,371 children who live in the Durham Region for a total value of$172,623. The City of Pickering serves as the Chapter Member and approves funds for all City of Pickering residents for children's physically active programs and is designated a funding budget annually by the Canadian Tire Corporation to approve and allocate towards community group sport organizations' programs. In 2012, 328 Pickering children received funding from the Canadian Tire Jumpstart program for a total value of$28,322. In 2013, the total Canadian Tire Jumpstart program contribution was $20,169, 136 Report CR 08-14 April 14, 2014 Subject: Advancing Access to Affordable Recreation in Durham Region Page 8 accounting for 187 children. Every year, Canadian Tire Jumpstart funds dedicated to the City of Pickering is completely utilized. Not-for-Profit Programs: Many not-for-profit organizations offer their own subsidization program including the Abilities Centre, Boys and Girls Club, Girls Incorporated of Durham, Grandview Children's Centre and the YMCA. Each of these organizations have various programs that promote affordable access to recreation for children, youth, adults and seniors. These organizations are generally taking a mixed approach, providing both free programming as well as subsidy or fee-reduction programs for members of the community who demonstrate financial need. They also work closely with existing programs, such as Canadian Tire Jumpstart, to promote affordable access to all those who wish to participate in their programs and services. The research that AAARD has completed has greatly assisted each municipality and partner organization in understanding the strengths and weaknesses of their funding sources and subsidy processes available to residents of their municipality. Through the examination of trends and best practices, each municipality and partner organization will be able to highlight areas where changes can be made to strengthen these programs and services. City of Pickering Access to Recreation Policy The City of Pickering subsidy program is an effective and well used program within our community. Specific changes or enhancements to the City's approach are not needed at this time, however through the AAARD research, modifications to the application process to remove stigma and increase accessibility could be explored. For example, developing the ability for individuals who have been approved through the subsidy program to register online would help to reduce the stigma associated with applying for subsidy. That said, a formal Access to Recreation Policy does not exist within the City of Pickering. As such, the Access to Recreation-Policy is attached for Council's consideration and approval. Conclusion The City of Pickering is committed to fostering healthy, vibrant and safe communities for all its residents. The City of Pickering Access to Recreation Policy will provide a framework by which recreation will be affordable and accessible to residents of all ages and income levels. Moreover, the City of Pickering's signing of the AAARD Charter reflects our commitment to a regional vision for accessible recreation for all regional residents. 137 Report CR 08-14 April 14, 2014 Subject: Advancing Access to Affordable Recreation in Durham Region Page 9 Attachments: 1. Advancing Access to Affordable Recreation in Durham (AAARD) Report— December 2013 2. Advancing Access to Affordable Recreation in Durham (AAARD) Charter 3. City of Pickering Program Subsidy Chart—2012 &2013 4. City of Pickering Access to Recreation Policy (Draft) 5. Regional Municipality of Durham Health & Social Services Committee Report 2012-IES-03 6. Regional Muncipality of Durham Health & Social Services Committee Report 2013-GEN-03 . Prepared By: Approved/Endorsed By: t vir- 1 Sharon ilton Marisa Carpino Supervisor, Recreation Programs • Director, Culture & Recreation MC:Ig Recommended for the consideration of Pickering City Council / /% / 0.& 2-9' 20/4 Tony Prevedel, P.Eng. Chief Administrative Officer 138 � `i CHM Nii 4_wI._....TO REPORT#CR- O — ILA • j• `,j73 yam' ' rJ P { e t H �.. . • o. Advancing Access to Affordable Recreation in Durham December 2013 • • • • 5" e: t'y x_ §T' uate.P - . TUCKER-REID&ASSOCIATES t<. 13 9 Advancing Access To Affordable Recreation In Durham The Advancing Access to Affordable Recreation in Durham Committee wishes to extend its appreciation to the Trillium Foundation and the Region of Durham for providing funding and support in order to complete research and develop recommendations on this worthwhile initiative. Thanks are also extended to our local partners and stakeholders. Our Partners Abilities Centre Boys and Girls Club of Durham Brock Community Health Centre Brock Physical Activity,Network Canadian Tire Jumpstart City of Oshawa City of Pickering Municipality of Clarington Community Development Council Durham Durham District School Board Girls Inc. Durham Grandview Children's Centre Region of Durham - Social Services Region of Durham - Health Department Their Opportunity n Town of Ajax Town of Whitby Township of Scugog Township of Uxbridge Tucker-Reid &Associates YMCA- Oshawa TUCKER-REID&ASSOCIATES 140 • Advancing Access To Affordable Recreation In Durham Table Of Contents Section One: What Exists - Current State of Affordable Access to Recreation in Durham Region 4 1.0 Introduction 4 1.1 Study Process 4 1.2 Report Organization 5 1.3 Critical Research —Making the Case for Affordable Access to Recreation 6 1.4 Demographics and Socio-Economics in Durham 7 1.5 How Service Providers are Reducing Barriers to Access to Affordable Recreation8 1.6 Municipal, Canadian Tire Jumpstart (CTJS) and Region of Durham Affordable Access Programs and Results 10 1.6.1 Regional Programs 10 1.6.2 Municipal Programs 10 1.6.3 Canadian Tire Jumpstart 11 1.6.4 Number of Participants with Lower Incomes Funded Through Municipalities, CTJS and the Region of Durham —2011 and 2012 11 1.7 Barriers and Gaps 12 1.7.1 Program Knowledge 12 1.7.2 Facilities 12 1.7.3 Affordability 12 1.7.4 Capacity 12 1.7.5 Accountability 12 1.8 Client Input 14 1.9 Promising Practises 15 Section Two: "What Could Exist" A Framework to Advance Access to Affordable Recreation 16 2.1 Strengths, Challenges and Opportunities 16 2.2 A Regional Vision and Guiding Principles 18 2.3 Guiding Principles ' ' 18 2.4 Targets 18 2.5 A Charter to Advance Affordable Access to Recreation in Durham Region 19 TUCKER-REID&ASSOCIATES 2 141 Advancing Access To Affordable Recreation In Durham 2.6 A Framework to Increase Access to Affordable Recreation 21 2.7 Our Partners 21 2.8 Recommendations 22 TUCKER-REID&ASSOCIATES 3 142 • Advancing Access To Affordable Recreation In Durham Section One: What Exists - Current State Of Affordable Access To Recreation In Durham Region 1.0 Introduction Recreation opportunities in Durham Region are provided by the municipalities, not for profit sector and the private sector. The Region of Durham does not have direct responsibility for the provision of recreation services but provides funding to assist with recreation and sport opportunities for persons from low income backgrounds. There is broad range of recreational and sport opportunities within Durham and great efforts are made to ensure that barriers are removed to achieve affordable access. Both levels of government as well as non-profit and private sectors support full access due to the benefits that participation in recreational pursuits brings to both the individual and communities alike. The 2006 Canada Census data indicates that 27% or 146,000 residents in Durham live at or below the Low Income Measure. Reports from the local municipalities and not for profit agencies that provide recreational opportunities have shown that a small percentage of residents from low income backgrounds are actively engaged in recreational pursuits due to the barriers that they experience (knowledge of opportunities, costs, transportation, equipment etc.) A collective of these regional agencies and recreational departments have engaged in research and a planning exercise to determine how many low income residents are engaged in recreational pursuits, what barriers they are experiencing, what initiatives could reduce these barriers and strategies to increase participation by these residents. 1.1 Study Process The process to date has included: o A report was presented to the Region of Durham Council in November of 2011 on the status of access to affordable recreation by low income residents in the region. The Region of Durham directed regional staff to assist recreation agencies and departments to develop a workshop and a planning meeting to discuss the current state, issues involved with affordable access to recreation and a request to report back on the findings. o Two surveys were sent to municipal recreation departments and agencies providing recreational opportunities to determine the number of residents that are participating, barriers that clients are experiencing, and any current policies that are in place to reduce barriers to participation. • o Focus groups were held with residents from low income backgrounds to determine what was helpful in getting them involved in recreational experiences and further the barriers that they were experiencing as well as any recommendations for greater access that they might suggest. TUCKER-REID&ASSOCIATES 4 143 Advancing Access To Affordable Recreation In Durham o A facilitated workshop was conducted in June of 2012, funded through a Trillium • grant that included representatives from all related and allied agencies to lend their expertise to discussing the issue of affordable access to recreation. • Representatives from the school board, public health, social services, recreation departments, the Y, non-profit agencies, municipal recreation practitioners and academics participated in this workshop. The workshop served to share recent research, best practises and discuss the strengths and challenges within the current delivery system in increasing affordable access. o One of the positive results of the workshop on advancing affordable access to recreation was the formation of a region wide committee of recreation, health and social service practitioners to further the work of increasing the number of Durham residents who are able to access recreational pursuits. The Committee is called Advancing Access to Affordable to Recreation in Durham (AAARD). o Surveys were conducted with low income residents to ensure that the objectives of the AAARD Committee were supported by low income residents. 1.2 Report Organization The summary report on the status of access to affordable recreation for low income residents will set about to provide a summary of what exists currently to support access and what could exist in the future to strengthen access. The first section will provide background information, define the issue and a look to what is provided in other jurisdictions. o A description of the study to better understand the number of residents from low • income backgrounds and the numbers that are participating in recreational programs in Durham o A summary of relevant demographics and socio-economics in Durham Region o A description of what municipal and non-profit providers of recreation have in place to decrease barriers to participation o A description of the barriers that low income residents are facing o An understanding of the policies that exist to remove barriers to participation o A summary of the research that supports investing in recreation for residents from low income backgrounds o A summary of best practices that are in place in other jurisdictions The second section speaks to what can be done collectively to advance affordable access and concludes with some go forward recommendations. • o An analysis (strengths, challenges and opportunities) with respect to affordable access to recreation in Durham o A vision for the future access and guiding principles TUCKER-REID&ASSOCIATES 5 144 Advancing Access To Affordable Recreation In Durham o Suggested standardized provision targets for access o A charter to advance affordable access to recreation in Durham for all allied parties to sign o A framework to advance affordable recreation o A summary of recommendations and next steps 1.3 Critical Research — Making the Case for Affordable Access to Recreation At the June 2012 workshop, Dr. Gina Browne, who is the Founder and Director of the Health and Social Services Utilization Research at McMaster University, gave an overview of her research with respect to interventions for persons and families receiving social assistance. Essentially Dr. Browne's research included providing supports • (counselling, medical interventions and recreational pursuits) to families. Her systems— linked research is captured in a document entitled "When the Bough Breaks" which concludes that there is a business case to be made for investing in recreation and other interventions (social, health and recreational supports) in order to reduce the number of clients receiving Ontario Works. Dr. Gina Brown's prominent research found the following statistics regarding social assistance clients across Ontario: r , o 50% are sole support parents _ _vim o 45% of sole support parents are depressed ; ' •r o 60.4% have 2 or more mental health F`' ,, problems o 33.3% of children have behavior disorders o 29.3% live with pain which limits activities o 38.8% have 2 or 3 health problems 4 o 61.0% have children over 7 years Dr. Browne's research demonstrated that there a positive cost/benefit effect by subsidizing recreation services pays for itself from an overall social services perspective as the provision of recreational services results in a significant reduction of other services such as specialists, Children's Aid Services, occupational therapists, physiotherapists, psychologists, social workers, probation officers, chiropractors and emergency services required by families on social assistance. Beyond the economic advantages, regular participation in recreation services benefits children by increasing their academic, social and interpersonal competence and benefits parents by decreasing their nervousness, anxiety, sleep problems and use of food banks. TUCKER-REID&ASSOCIATES 6 145 Advancing Access To Affordable Recreation In Durham 1.4 Demographics and Socio-Economics in Durham Recent data from the 2011 Census, released by Statistics Canada in early 2012, indicates that the population in the Region of Durham continues to grow at steady rate. Between 2006 and 2011 the population of Durham increased by 8.4% to 608,124; since 2001 the population in Durham has increased by 101,223 or 20%; in the 20 year period between 1991 and 2011 the population in Durham has increased by nearly 50%. Below is a breakdown of the 2011 demographics of Durham pertinent to the affordable access to recreation issue: o In 2011, there were 113,030 children under 15 years in Durham, there were an additional 47,025 youth between the ages of 15 and 19 years in Durham in 2011; children and youth represent 26% of the population. o In 2011, there were 87,810 couple families (married and common-law) with children in Durham; of these families 35.7% had one child, 45.4% had 2 children, and 18.9% had 3 or more children. o In 2011, there were 30,830 lone-parent families in Durham, of which 79.5% were lone-female parent families. Of these lone female parents, 55.1% had 1 child, 32.2% had 2 children, and 12.6% had 3 or more children. Based on the 2006 Census Data, in Durham, 149,315 individuals (26.6% of the population) reported income below the Low Income Measure. The Low Income Measure (LIM) was set as the official measure of poverty in Ontario in the 2009 Poverty Reduction Act. Of these individuals 63.4% (or 94,750 individuals) were women. o 18.6% of lone female parent families in Durham live in poverty (LIM), compared to 5.7% of couple families o 25% of recent immigrants in Durham live in poverty (LIM) o 15% of children in Durham live in poverty (LIM) o As of December 2012, there were total of 21,445 individuals in Durham receiving Ontario Works (OW) and 22,500 on the Ontario Disability Support Program (ODSP). The Ontario Works Caseload has almost doubled in the past five years. o The February 2013 unemployment rate for the Oshawa CMA is 9.6%. The information on residents living on lower incomes in Durham Region serves to develop the case to increase the call to action to include these residents in gaining access to recreational pursuits. TUCKER-REID&ASSOCIATES 7 146 Advancing Access To Affordable Recreation In Durham • 1.5 How Service Providers are Reducing Barriers to Access to Affordable Recreation The role of local non-profit organizations in the promotion and delivery of affordable recreation programming in Durham - Prepared by: B. Earle, CDCD In assessing local infrastructure that supports access to affordable recreation, we need to consider the role of local not-for-profit organizations. These organizations provide a variety of programs and services that provide affordable sport and recreation options for all members of our community. This section provides a snapshot of these services in Durham, identifying local assets as well as the gaps that exist in local programming. There are several local not-for-profit organizations (see Table 1 for examples) that provide sports and recreation programming to the community. Each of these organizations have various programs that promote affordable access to recreation for children, youth, adults and seniors. These organizations are generally taking a mixed approach, providing both free programming as well as subsidy or fee-reduction programs for members of the community who demonstrate financial need. They also work closely with existing programs, such as Canadian Tire Jumpstart, to promote affordable access to all those who wish to participate in their programs and services. Affordable recreation is also promoted by local sports clubs and leagues. Although a comprehensive survey of these organizations and their approach to affordable access is difficult, many do provide or support financial aid programs for their participants. Further, many local sports leagues promote and support equipment exchange programs, helping parents to access affordable options for their children's equipment. Finally, the local faith community promotes multiple youth, adult and seniors recreation programs, ranging from sports leagues and tournaments, to camps, and other recreation programs. These programs are often organized within a single faith institution or between a few partnering institutions, and provide free or low-cost recreation options for members of the community. In dialogue with local non-profit organizations, it was identified that a comprehensive and coordinated affordable access strategy should include programming offered by local community organizations. Often these organizations have developed detailed and goal oriented programming and have many years of experience in the delivery of accessible programming for local residents. However, they often struggle to resource these programs and therefore their ability to promote affordable access is reduced. The following chart shows select local non-profit organizations that provide recreation programs and their subsidy programs. TUCKER-REID&ASSOCIATES 8 147 Advancing Access To Affordable Recreation In Durham Organization Organization Description Promoting Affordable Access Abilities Centre Abilities Centre is a The Abilities Centre has a charitable organization that Membership Assistance delivers enriching sports, Program for those who arts, music, and life skills demonstrate a financial opportunities for all ages need. The program and abilities within a assesses individuals on a 125,000 square foot, state- per-case basis through an of-the-art facility. application process. Boys and Girls Club of The Boys and Girls Club of The Boys and Girls Club Durham Durham provides safe and offers many programs that accessible programming for are free of charge, children and youth in the promoting access for low- community. In addition to income children and youth providing recreation in the community. The programming, the Boys and organization will also Girls Club offers various consider waiving workshops, clinics and membership fees on a programs focusing on case-by-case basis based issues that are present on family need. concerns of children and youth in our community. Girls Inc. Girls Inc. inspires all girls to Girls Inc. maintains an be strong, smart, and bold application based subsidy through life-changing program. Depending on programs and experiences need, the organization will that help girls navigate waive part or all of a gender, economic, and program fee to promote social barriers. access. The organization will work with other subsidy programs to reduce fees for eligible participants. Grandview Children's Grandview Children's Therapeutic Recreation Centre Centre is a fully accredited programs are offered for Children's Treatment children and youth living in Centre. Grandview Durham Region with provides a range of special needs. Programs specialized paediatric are offered at a nominal habilitation and cost due to support from rehabilitation services and the Grandview Children's supports for children and Foundation and youth living in Durham government grants. Region who have special needs. TUCKER-REID&ASSOCIATES 9 148 Advancing Access To Affordable Recreation In Durham Organization Organization Description Promoting Affordable Access YMCA Greater Toronto The YMCA focuses on The YMCA provides a programming that promotes combination of free community support and programming and development. YMCA subsidized fee programs to health, fitness and support affordable access recreation programs helps to their programs and all members of the services. Subsidy programs community to live active, are available based on meanin•ful lives. financial need. 1.6 Municipal, Canadian Tire Jumpstart (CTJS) and Region of Durham Affordable Access Programs and Results The municipalities within Durham have worked collectively with the Region of Durham and Canadian Tire Jumpstart to coordinate affordable access to recreation and,sport. 1.6.1 Regional Programs The Region of Durham provides subsidy to low income residents through their Social Services Certificate Program' and their Day Care Fee Assistance Program. Municipalities are provided funds from the Social Services Department to offset the costs of providing recreation opportunities to Ontario Works clients. Some municipalities also have a Day Care Fee Assistance Program agreement where the Region provides funding for children to attend municipal camp programs through subsidized child care funds. In 2012, 613 children across Durham Region for a value of $110,200 (funding rounded to 100) received funding for recreation programs through the Region of Durham's Social Services Certificate Program. 1.6.2 Municipal Programs Many Durham municipalities have a municipal subsidization policy to provide funding to low income residents to access recreation programs. In 2012, 1,608 individuals across Durham were able to access recreation programs as a result of municipal subsidization programs. This equated to a value of $211,200 in subsidized programs. TUCKER-REID&ASSOCIATES 10 149 Advancing Access To Affordable Recreation In Durham • 1.6.3 Canadian Tire Jumpstart The Canadian Tire Jumpstart program subsidizes the cost of recreation programs for children 4 to 18 years of age. Canadian Tire Jumpstart allocates their total budget to "Chapters" across the country. In each municipality, a Chapter Member is established to ensure the funds are distributed effectively to children residing in their municipality. Each municipality is given an allotted amount of funds to use for municipal and local recreation and sports for qualifying children. In some municipalities, the Municipal Recreation Department serves as the Chapter Member to approve and request funds for the community at large. In other municipalities,not for profit organizations serve as the Chapter Member and fulfill this role. In 2012, Canadian Tire Jumpstart provided funds to 1,371 children who live in the Durham Region for a total value of$172,600. The municipalities have access policies in place or seek out local funders that can assist with fees or equipment. Canadian Tire Jumpstart provides funding for residents from low income backgrounds in order for them to participate in recreation or sport opportunities. The Region of Durham does not provide any direct programming but provides funding in order for agencies and municipalities to offer programs and camps. This approach has worked effectively and recent discussions by all of the part ies is beginning to target programs and funding where they are most critically needed. 1.6.4 Number of Participants with Lower Incomes Funded Through Municipalities, CTJS and the Region of Durham —2011 and 2012 This table demonstrates that efforts to reduce barriers and increase funding to ensure greater access to affordable recreation has proven a successful tactic. Each organization has increased the number of residents that can now participate with an overall increase from 2011 to 2012 of 19%. Recipients (all ages) 2011 2012 Percentage Increase Municipal Funding 1158 1608 38% Canadian Tire 1330 1371 3% J um•start Re.ion Of Durham 649 767 18% Total 3137 3746 19% TUCKER-REID&ASSOCIATES 11 150 Advancing Access To Affordable Recreation In Durham 1.7 Barriers and Gaps Barriers faced by low income residents were investigated through research and consultation conducted at the provincial and national level over the past several years. In a recent consultation with local Durham Region clients and service providers, similar barriers were identified. The five main barriers identified by low income clients and recreation providers include programs, facilities, affordability, capacity and accountability. 1.7.1 Program Knowledge There is a lack of awareness of the programs and services available to low income residents and especially how to access programs at a reduced and affordable rate. There may be a lack of parental distrust of gaining access for their children and there is a perceived lack of structured, culturally sensitive and accessible programs. 1.7.2 Facilities Transportation provides another barrier to low income residents as taking public transit add costs and time to attend a program. There is a perceived lack of places for informal and structured programs. 1.7.3 Affordability The cost of programs prohibits low income residents from trying to register while equipment and transportation costs add to the difficulty. There is also a stigma attached to applying for a subsidy as proof of income is often a requirement. 1.7.4 Capacity Low income residents feel that they do not have a voice in order to change access policies and address affordability issues. 1.7.5 Accountability There is no central coordinating body where residents can access recreation programs; there are many points of entry which leaves navigating an often complex system a challenge for low income residents. Source: Adapted from the. Every One Plays: Affordable Access to Recreation for Ontarians TUCKER-REID&ASSOCIATES 12 151 Advancing Access To Affordable Recreation In Durham AAARD conducted a survey in November 2012 with eight local municipalities as well as six local and not-for profit recreation service providers. One of the questions asked about the primary barriers faced by individuals and families in accessing local recreation programming. The three most common barriers included cost, knowledge of existing programs and transportation. The following chart lists all the identified barriers: 1 I Cost 13 Transportation 9 Accessible Facilities Q Accessible Programming 3 Knowledge of Existing Programs 10 Appropirate/Knowledgeable Staff. 2 Funding for Accessible Program. 5 Lack of Interest 2 • Other Q . While low income residents were identified as experiencing many of these barriers to accessing recreation programs and services, additional barriers may also be present for newcomers, individuals with special needs, children, youth and seniors. When Durham Region low income families were asked about the gaps in accessible recreation opportunities through focus groups, they identified the following areas: o Program and subsidy availability awareness o Lack of collaboration/connection and similarities in approach across municipalities and with community organizations o Some areas are well-served by subsidies; others lacking o Subsidies based on previous year's income, not current year data o Assistance is needed for equipment costs as well as program access Recreation service providers identified the following gaps in accessible recreation opportunities for individuals and families through the AAARD survey: o Lack of awareness about subsidy programs for sport and recreation o Lack of long term sustainable funding for programs o Lack of funding for subsidy for non-municipal programming o Lack of accessible recreation programming overall o As subsidy programs tend to be municipally managed, there is a lack of equitable access across the Region (Jumpstart helps fill this gap) o Lack of activities that are of interest to diverse cultural communities TUCKER-REID&ASSOCIATES 13 152 Advancing Access To Affordable Recreation In Durham Respondents identified several strategies that could be pursued in Durham to help address the gaps and/or barriers identified above, including: o A consistent region wide policy/standard/procedure on subsidy programs o Regional cooperation/leadership in developing a consistent funding formula and providing region wide research and pilot programs o Expanded funding for subsidy programs o Program fees for low income residents might be based on income or adjusted on a sliding scale o Training programs for staff who work in recreation programs to help them better serve clients with disabilities o Centralized information source for recreation programming o Cross-promotion between municipalities and organizations offering programming for low income residents 1.8 Client Input The Community Development Council of Durham (CDCD) conducted a survey in the spring of 2012 seeking low income resident's input regarding subsidized recreation programming. The results of this survey have been included within the barriers, gaps and promising practices sections of this report. Overall, the feedback from the clients was to continue what is working well and strive to eliminate barriers to access, improve awareness of what exists and how to access and '°'F- enhance collaboration across municipalities and sectors. Some of the specific recommendations included: o The provision of transportation subsidies o A link to recreation programs on the Immigration Portal o Changes to application forms—simplify o Raise awareness of what already exists by , .r improving promotion and outreach efforts ° o List benefits of each program and subsidies available, in all marketing material ` o Seek business/corporate sponsors o Host information sessions at Welcome Centres — include tours of recreation centres, sign-up process, free passes to increase comfort level o Investigate the potential of developing a Newcomer Action Pass TUCKER-REID&ASSOCIATES 14 153 Advancing Access To Affordable Recreation In Durham Clients also indicated that improvements to reduce the administrative approval process and the potential stigma associated with the approval process would be beneficial.. Some recommended actions included: o Providing opportunities for online registration o Determine criteria for people with special needs (currently only based on financial) o Entrust subsidy approval and set-up process to more staff members o Continuous updating of staff training o Use of Community Leader reference letters in place of some forms — faster and more respectful o Collaboration with community organizations that serve similar clientele — avoid taking same information from client (internal confirmation between orgs, on client's behalf when they sign up) o Making vouchers the same everywhere to avoid stigma • 1.9 Promising Practises Low income residents across the Region of Durham have indicated that there are a number of programs and services that provide affordable and accessible recreation opportunities. Some of the most common promising practices include: o Partnerships with Canadian Tire Jumpstart and Regional Social Services for program delivery and access o Quick subsidy approval process, third-party billing o Programs making efforts to foster social inclusion o Partnerships for fundraising o Outdoor facilities popular (no cost and good quality) In summary the recreation program and service providers within Region of Durham are experiencing: o A growing demand for no cost/low cost programs and services for residents from low income backgrounds o A need to gain long term commitment for funding from all levels of government o A need to work collectively with agencies serving low income clients to better promote access to affordable recreation o A continued need to reduce the barriers to affordable access to recreation in Durham Region o Increased promotion of activities and opportunities o An opportunity to set targets and measure the effectiveness of improved communications, funding and outreach. TUCKER-REID&ASSOCIATES 15 • 154 Advancing Access To Affordable Recreation In Durham Section Two: "What Could Exist" A Framework To Advance Access To Affordable Recreation 2.1 Strengths, Challenges and Opportunities The baseline data articulated in section one of this report demonstrates that there has been recognition of this issue, policy development and action taken at the regional level of government, within the municipalities and agencies involved with direct service provision. Determining the strengths, challenges, opportunities and threats will serve to identify where future efforts and resources could be directed. Strengths In Addressing Affordable Challenges In Addressing Affordable Access Access o There is a strong belief that o Costs, transportation and knowing recreation provides all residents about opportunities are the greatest with a better quality of life barriers to participation in Durham o A strong desires exists to o Lack of data regarding the coordinate efforts with regional, percentage of low income residents municipal and not for profit taking advantage of subsidy and organizations are underway to access programs better include persons with low o Awareness of subsidy programs incomes Inconsistent approach across the o There is a recognition that costs are region to provide recreation not the only barriers and that efforts opportunities to low income need address multiple barriers residents o There are policies and funding o process is cumbersome and mechanisms in place in most sometimes humiliating municipalities o A business case is needed to o The Canadian Tire Jumpstart demonstrate that Ontario Works Program has filled a large gap in clients reliance can be reduced • the region and provides for a private through coordinated and consistent partner to assist supports Y r.v ...4.:14.-.),... .A.,,7 's,.„- 44,3', , " " P , l'"4:-4.—;',-,'i.',.i 4..,..,ii.i. ii A + t- r#=.,V `4., Ott- ', ' - ‘", '. ' ,,, i ' 1 N '4« •- ' ' �� 't -lir . •f . `` is iy� ; ,ice->. TUCKER-REID&ASSOCIATES 16 155 Advancing Access To Affordable Recreation In Durham Future Opportunities Possible Threats o Demonstrate the collective o Inconsistent funding for subsidy commitment by asking all programs governments and agencies to sign o Competing priorities for funding and a Charter that commits to resources advancing access to affordable o Capping of tax funded programs recreation in Durham Region and services o Inventory all available opportunities within a municipalities and increase awareness opportunities such as training social service and health workers to provide guidance to clients about recreation opportunities and subsidies o Communication and promotion in predominant languages o Provide vouchers or a credit on a family's personal identification number(computerized registration systems) o Providing localized no cost and low cost opportunities o Include information on related websites such as the Immigration Portal, Library websites etc. o Work with the Board of Education to provide information to potential participants. o Completing research that will provide a business case for consistent funding (decrease reliance on OW funding) • o Pilot efforts to provide coordinated supports in an at risk area o Track the percentage of engaged participants year over year TUCKER-REID&ASSOCIATES 17 156 • Advancing Access To Affordable Recreation In Durham 2.2 A Regional Vision and Guiding Principles It is clear that greater efforts need to centre on further research, better communication of opportunities, working more effectively together to reduce duplication and tracking participation. The following vision has been created to offer a picture of a brighter future that we can all work toward. "All residents have the right to participate recreation, culture and sport in Durham Region due to physical, social, mental, economic, and spiritual benefits that participation brings to individuals and to the community." 2.3 Guiding Principles The following guiding principles will guide our work as we develop tools and mechanisms to advance affordable access to recreation in Durham Region. 1. All strategies to provide equitable access to affordable recreation, sport and culture will be client focussed and respect the dignity of participants. 2. All residents feel included within their communities regardless of their background; access to recreation is barrier free. 3. Related practitioners and agencies will work collectively under one framework to ensure equitable access to recreation, culture and sport. 4. A simple and seamless approach to approving clients for access is paramount to the success of the program. 5. Identifying and addressing barriers to accessing programs and services will assist in achieving our vision of full and equitable access to recreation culture and sport. 6. The business case (the savings generated by the number of participants exiting Ontario Works) will be developed and results reported out to partners and stakeholders. 7. Building capacity and developing partnerships will ensure that there is a sustainable program over time. 8. Equitable access to recreation, sport and culture is a shared responsibility in Durham Region between government, related agencies, for profit and not for profit organizations. 2.4 Targets It is important to quantify what our common participation targets are in order to better coordinate programs and opportunities with like partners. Setting regional targets with localized coordinated service delivery will provide opportunities where people live and will provide local contacts and support. TUCKER-REID&ASSOCIATES 18 157 Advancing Access To Affordable Recreation In Durham • Our target is to provide: 1. Daily recreation opportunities to all residents through the provision of open spaces, trails and other unstructured, non-fee based recreation opportunities. 2. The opportunity for low income residents to participate on a regular basis in an organized recreation program that may include, but is not limited to camps, learn to swim or leadership training opportunities. 2.5 A Charter to Advance Affordable Access to Recreation in Durham Region The development of a Charter to Advance Affordable Access to Recreation in Durham Region will serve to demonstrate the commitment that program and service agencies have in providing recreation opportunities to all residents. The charter will serve to solidify one vision for the region and indicate that each organization is willing to play its part in a coordinated fashion. TUCKER-REID&ASSOCIATES 19 158 Advancing Access To Affordable Recreation In Durham Charter To Advance Access To Affordable Recreation In Durham Region The Rights of all Durham Region Residents in Accessing Parks and Recreation 'Services. Durham Region, Durham Municipalities and allied organizations are committed to providing each and every citizen with safe and enjoyable recreational experiences and believe that each citizen has the right in accessing recreation services. This Charter to Advance Access to Affordable Recreation in Durham Region describes these basic rights and the collective responsibility in working to ensure equitable access for all residents regardless of their status and background. We believe that every citizen in Durham Region should have access to: o Participation: Participate in quality, safe, affordable recreation and culture programs that are in harmony with the diversity of the community. o Equity: Be encouraged to join in regardless of one's background and ability to pay. o Active Living: Be physically active through participation in both organized and informal sports, recreational, and cultural activities. o Access to Nature & the Outdoors: Experience nature and to access open spaces within their communities. o Enriching Experiences: Experience the arts, culture, heritage, sports and recreation. o A Welcoming & Inclusive Community: Be included in activities that build strong communities, engaged citizens and healthy family life. o Engagement: Be engaged in the planning of recreation, parks, and culture in their communities and to participate in volunteer activities. We will work together with all of our community partners to: o Understand the barriers to participation in recreation and address them through policies, programs and our inclusive actions o Educate residents as to the importance of participating in recreation and the benefits to the individual, families and communities o Provide a balance of fee based and no cost/low cost opportunities that are accessible to all residents o Subsidize residents who are in need to assist them in participating in the activities of their choice o Measure our success and report out to the community and partners Source:Adapted from the Charter for Recreation and Parks in Ontario We commit to working together because the benefits to individual and communities are positive and worth our joint efforts. Research dictates that the- provision of parks, recreation and cultural opportunities is an essential service that enhances individuals and the community alike. Recreation is: ✓ Essential to Personal Health ✓ Key to Human Development TUCKER-REID&ASSOCIATES 20 159 Advancing Access To Affordable Recreation In Durham ✓ Essential to the Quality of Life ✓ Reduces Anti-Social Behaviours ✓ Builds Families and Communities ✓ An Investment in Community's Future Source— CPRA— The Benefits of Parks and Recreation We, the undersigned strive to work better together to include all residents facing barriers to participation in recreational pursuits. 2.6 A Framework to Increase Access to Affordable Recreation It will take coordinated and continued efforts to increase access to affordable recreation in Durham Region. Collectively, we can move the bar if everyone is committed to a vision, can offer some resources, is kept informed and can play their part. The following framework demonstrates that many agencies and organizations do provide recreational opportunities and also provide residents with greater access; but coordinated efforts will use community resources more effectively and reduce duplication. Regional Coordination A Regional Coordinating Team made up of all agencies and municipalities will meet regularly to coordinate research, communications, and advocate, track participation, form new partnerships, increase opportunities, and provide an annual forum with new and existing partners at a minimum. Municipal Delivery Delivery at the municipal level will provide low income residents with local contacts and support. Communications at the local level will be the key to providing easy navigation through the service delivery system. Local providers will need to understand local issues and develop programs and initiatives that use resources wisely and maximize participation. 2.7 Our Partners The following diagram demonstrates that there are a significant number of agencies and organizations that have an interest in contributing resources and time to increase participation in recreational pursuits. It also demonstrates how difficult the system might be to navigate for a resident or family from a low income family. A seamless "one stop shopping" approach would serve to ease entry into recreation opportunities. TUCKER-REID&ASSOCIATES 21 160 Advancing Access To Affordable Recreation In Durham Regional Funding &Immigration Portal Social Service Public Health Unit Agencies • Municipalities and Service Clubs and the Library Community nd Recreation Sport System and Recreation Low Income Organizations Participants and Families kolf ISA Not For Profit Businesses and Organizations � Foundations The Education • System and Local Police Services Schools • • 2.8 Recommendations: The recommendations build on the research and actions that have been obtained through local research and a comparison to best practices in other jurisdictions. It is recommended that a presentation be made to both levels of government (regional • and municipal) and the boards of like-minded agencies and organizations on the findings housed in this report and recommendations to advance access to affordable recreation in Durham Region; 1. A launch is proposed that garners signatures of commitment of all regional partners on a Charter to Advance Affordable Access to Recreation in Durham Region; 2. A communications plan be developed to promote awareness of the opportunities .within each municipality, while agencies and organizations to work to get the right information in the right hands (translation in predominant languages); 3. Attempts be . made to bring opportunities to neighbourhoods to reduce transportation barriers; TUCKER-REID&ASSOCIATES 22 161 Advancing Access To Affordable Recreation In Durham 4. Training sessions be coordinated with social service providers, educators, service clubs, to provide a tool kit that can be given to at risk and low income clients; 5. Research be conducted to build the business case for recreation and other supports in reducing reliance on social assistance and health care putting the investment where it belongs (reliant on funding); 6. Research, train and pilot an integrated approach in an at risk area within the region; 7. Develop a centralized tracking tool to compare successes year over year; and, 1 8. The Regional Coordinating Team be directed to provide information on multi-year funding requirements and options to see the work plan through. *1. d a 1 1 .* , r.` , I'- .---'4' -144 lit' . .•},i v yyn�1 5 I a `-s: 1 TUCKER-REID&ASSOCIATES 2✓ 162 • AF.�tACHNEN t 3 ! i1EPO I �-l~ Charter To Advance Access To Affordable Recreation In Durham Region The Rights of all Durham Region Residents in Accessing Parks and Recreation Services. Durham Region, Durham Municipalities and allied organizations are committed to providing each and every citizen with safe and enjoyable recreational experiences and believe that each citizen has the right in accessing recreation services. This Charter to Advance Access to Affordable Recreation in Durham Region describes these basic rights and the collective responsibility in working to ensure equitable access for all residents regardless of their status and background. We believe that every citizen in Durham Region should have access to: • Participation: Participate in quality, safe, affordable recreation and culture programs that are in harmony with the diversity of the community. • Equity: Be encouraged to join in regardless of one's background and ability to pay. • Active Living: Be physically active through participation in both organized and informal sports, recreational, and cultural activities. • Access to Nature &the Outdoors: Experience nature and to access open spaces within their communities. • • Enriching Experiences: Experience the arts, culture, heritage, sports and recreation. • A Welcoming & Inclusive Community: Be included in activities that build strong communities, engaged citizens and healthy family life. • • Engagement: Be engaged in the planning of recreation, parks, and culture in their communities and to participate in volunteer activities. We will work together with all of our community partners to: • Understand the barriers to participation in recreation and address them_ through policies, programs and our inclusive actions • Educate residents as to the importance of participating in recreation and the benefits to the individual, families and communities • Provide a balance of fee based and no cost/low cost opportunities that are accessible to all residents 163 • Subsidize residents who are in need to assist them in participating in the activities of their choice • Measure our success and report out to the community and partners Source: Adapted from the Charter for Recreation and Parks in Ontario We commit to working together because the benefits to individual and communities are positive and worth our joint efforts. Research dictates that the provision of parks, recreation and cultural opportunities is an essential service that enhances individuals and the community alike. Recreation is: ✓ Essential to Personal Health ✓ Key to Human Development ✓ Essential to the Quality of Life ✓ Reduces Anti-Social Behaviours ✓ Builds Families and Communities ✓ An Investment in Community's Future Source — Charter for Parks and Recreation in Ontario —The Benefits of Parks and Recreation We, the undersigned strive to work better together to include all residents facing barriers to participation in recreational pursuits. • 164 a .�..1ACHENT rf TO REPORT # C O — 1 1+ i I • • v CO Li) N ti M LO Ca 0 U O Ca 1- a OO o0 co �_ N N Ca ..r 69 EA 00 N- C ca L M D: d) 'U f E ca = CL. Z t N Co O f` >+ O Q O ti V Ca N M E Q r r us U/) ( CADo EA 69 E �, O Lf) O O• L • O' tU i U I a E a) C' = 0_'z Y O O C) O N_ w- N J O 0 O a) 'O o O u) a 69 69 • .r c Q a) U .0 f E Ca O CL O O O_ O O C3) O O O O CD L V N LC) E ti O To N O E O O N co CM L CAQa6F} 6F? N • a N N O) 165 ATTACHMENT - 'FO REPORT# C R o - (4 City Policy PI ERING Policy Title: Access to Recreation Policy Number: ADM Reference Date Originated (m/d/y) Date Revised (m/d/y) Pages Resolution # /14 April 22, 2014 4 Approval: Point of Contact Chief Administrative Officer Director, Culture & Recreation Policy Objective • The City of Pickering recognizes and promotes the full participation of all Pickering residents in recreational programs and services regardless of financial.circumstances. Programs and services will be planned, delivered and evaluated to ensure they are affordable, inclusive and responsive to the community need. Access to recreation is an important issue for children, parents of low income families and seniors as it is tied to their health, well-being and sense of municipal belonging. Index 01 . Definitions 02 General 03 Responsibilities 04 Program Guidelines 05 Conclusion 01 Definitions 01.01 Recreation Program - activities of a recreation, sport, art or cultural nature that may be self-directed or instructional, providing skill development in a particular leisure pursuit. Programs may be introductory and are of an ongoing nature. User fees are often charged to offset the costs associated with the provision of the activity. 01.02 Services - refers to recreational and membership services available through the purchase of membership and pay-as-you-go activities including but not limited to Fitness, Aquatics, and Skating. 166 01.03 Financial Assistance - refers to an approved reduction in user fees charged by the Culture & Recreation Department for participation in a recreation/leisure program or service. 01.04 Region of Durham Social Services Financial Assistance Programs - includes, but is not limited to, Ontario Works, and Ontario Disability Support Program.. Funding is administered by the Region based on an eligibility criteria set out in provincial legislation and by Regional Council. 01.05 Canadian Tire Jump Start Program - subsidy program for children 4 to 18 years of age participating in introductory level recreation programs. Canadian Tire Jumpstart allocates funding to Chapters across the Country. In each municipality, a Chapter is established to ensure funds are distributed to children residing within the municipality. The City of Pickering is a designated Chapter. 01.06 Low Income Cut Off(LICO) - refers to income thresholds (determined by analyzing family composition and expenditure data) below which families will devote a larger share of income to the necessities of food, shelter and clothing ' than the average family would. Data provided by Statistics Canada. 02 General 02.01 The City of Pickering provides program subsidies to low income residents through the Access to Recreation Policy/Program. Eligibility to receive subsidization is based on financial need under one of the following three categories: a) Pickering residents receiving Durham Region Social Assistance: Qualified Pickering residents that present a Durham Region Social Assistance Card are entitled to participate in one program per session to a maximum of$340/session. The Region pays 50% of the program fee, and the remaining 50% is absorbed by the City of Pickering. b) Pickering residents whose total family income is below the Low- Income Cut-Off: Ontario Disability Support Program (ODSP) or Ontario Works Card are entitled to 50% off one program per session to a maximum of$200/session. The patron pays 50% and the remainder is absorbed by the City of Pickering. c) Canadian Tire Jump Start Program: Qualified Pickering children between the ages of 4 to 18 are entitled, up to a maximum of$200, to participate in physically active recreation programs (twice per year). This means $400 maximum in a calendar year. The. City of Pickering approves funds for all Pickering residents for children's physically active programs and is designated as a funding budget annually, by the Canadian Tire Corporation to approve and allocate towards the City of Pickering, and community group sport organizations' programs. Access to Recreation Page 2 of 4 ADM XXX 167 02.02 Pickering residents age 65 and older Qualified residents that present a government issued identification confirming the age of 65 years or older, or confirm a permanent disability (at any age), are entitled to 50% off the non discounted memberships and programs. The patron pays 50% and the remainder is absorbed by the city of Pickering. . 03 Responsibilities It is the responsibility of the Supervisor, Recreation Services to oversee this process. The policy extends to eligible programs and services directly offered by the Culture & Recreation Department. All requests and completed forms should be directed to the Supervisor, Recreation Services. This policy will be reviewed on an annual basis to ensure the needs of the community are addressed effectively as the City's population and composition continues to change. 04 Program Guidelines 04.01 User Fees: Recreation programs and services will be priced according to the Council approved "Summary of Fees and Charges", which requires a market rate analysis to help determine fees. User fees are intended to recover the direct operating costs of a program/service. Programs offered at a subsidized fee, or at no cost to participate are traditionally recreational. 04.02 Partnerships: The City will directly deliver programs, and seek out and maintain partnerships with community agencies to deliver partnership programs in order to retain and enhance universal recreational opportunities primarily for children, youth and families. 04.03 Promotion: The availability of financial assistance will be communicated to residents via the City of Pickering Leisure Guide Brochure and the City of Pickering Website. The process of obtaining financial assistance will be non- intrusive, eliminate stigma, and respect a person's dignity and confidentiality. An Access to Recreation Standard Operating Procedure will outline the process for residents and staff to follow to request, review, approve or decline a request for financial assistance in a manner which is fair and equitable. Staff will receive training on the administration of financial assistance. 04.04 Eligibility and Criteria: The Supervisor, Culture & Recreation has the authority to review, approve and decline requests in accordance with the Access to Recreation Policy and Standard Operating Procedure. Approval for financial assistance is based on an income threshold below which financial assistance will be considered. The threshold will be established annually using the greater value between Statistics Canada's LICO, and the median income for households approved for financial assistance in the previous year. Access to Recreation Page 3 of 4 1 _ADM )00( City approved financial assistance is to a maximum of 50% of a program's fee with balance paid by the client. Where discounts already apply, financial assistance will not be available. Requests will be assessed on a case by case basis. Staff will discuss options with any individual experiencing difficulty paying the non-subsidized portion of the user fee. Options may include staggered payments and/or a referral to external agencies (e.g., Canadian Tire Jumpstart, Region of Durham). Documentation identified in Section 2 (General) of this policy must be presented by the client. 04.05 Staff Training and Development: The Supervisor, Recreation Services will provide the necessary training and tools to assist staff in the development of programs as set out by this policy. 04.06 Monitoring and Evaluation: The Supervisor, Recreation Services will undertake an evaluation of the Access to Recreation Policy annually after it is fully implemented to assess its effectiveness. Staff will measure the utilization of financial assistance rates annually to assist with revenue forecasting. Subsidy levels will be reviewed annually and will be established based upon Culture & Recreation's operating budget capacity. 05 Conclusion The City of Pickering's Access to Recreation Policy provides equal opportunity for all Pickering residents to participate in its recreational programs. This Access to Recreation Program eliminates the financial-barrier to participation while balancing the financial constraints of the municipality and continuing to meet the recreation needs of the overall community. • Access to Recreation Page 4 of 4 ADM XXX 169 ATTACHMENT# 5 TO REPORT# CR. og- • The Regional Municipality of Durham Report to: The Health and Social Services Committee From: Dr. Hugh Drouin, Commissioner of Social Services Report No.: 2012-IES-03 DURHAM Date: January 26, 2012 REGION SUBJECT: • • Community Access to Recreation Programs in Durham Region RECOMMENDATION: THAT this the Health and Social Services committee receive this report for information. 1.0 BACKGROUND At the November 24, 2011 meeting of the Health and Social Services Committee a presentation was made by Mr. Howie Dayton, the Director of Recreation and Culture for the Town of Ajax. Mr. Dayton presented on the topic of"Access to Recreation Programs in Durham". • 1.2 As a result of Mr. Dayton's presentation Committee directed staff to draft a report . regarding information and options for moving forward with an inclusion strategy. Social Services Department staff from the Income and Employment Support and Children's Services Divisions have met with staff from the Health Department, Mr. Dayton and Ms. Tracey Vaughan-Barrett,the Executive Director of the Community Development Council Durham regarding this issue and to contribute to this report. 1.3 An interesting piece of information to note is-that an IPSOS Reid poll in 2009 found that 1 in 3 Canadian families cannot afford to enroll their children in sport and recreation activities. . 2.0 CURRENT REGIONAL ENVIRONMENT 2.1 An examination of access to recreation and the Region's possible role can be. guided by referring to Durham's Strategic Plan 2009—2014. Strategic Theme#4 is"Promote a safe, healthy, caring, inclusive community". Goal 4.1 states "Strengthen accessibility to appropriate services which respond to the needs of our diverse community, including children, youth and the aging population". 2.2 In addition the Local Diversity and Immigration Partnership Council (LDIPC),a committee of Regional Council, has among it's Guiding Principles and Beliefs: • 34 170 Report No.: 2012-IES-03 Page No: 2 • All residents have the right to fully participate in their community • It is the collective responsibility of the residents of Durham Region to effect the needed change required to support inclusive communities and improve the settlement and integration experience of all residents 2.3 The Social Services Department has provided funds to the eight lower tier municipalities specifically to fund Ontario Works clients access to recreation programs. For 2009, 2010 and 2011 a total of$137,000 was provided for OW clients to access programs. These funds were contained in the Social Investment Fund which is approved by Regional Council as part of the annual budget process. Appendix"1"and Appendix"2" provide details of the SIF and recreation funding. In 2011 a total of 1,005 OW clients were able to access municipal recreation programs. 2.4 The Children's Services Division has three Fee Subsidy Purchase of Service agreements with recreation providers: the YMCA, the Town of Ajax and Eastview Boys and Girls Club. In 2011, 174 were placed, primarily in summer programs with these service providers. The total cost of subsidy for the three providers was $188,654 which was cost shared 80/20. 3.0 LOCAL MUNICIPALITIES' EFFORTS 3.1 Lower tier municipalities have responsibility for recreation and culture and as a • result the Region can play a role in the community's access to recreation programs but it is not appropriate for the Region to play a lead role. 3.2 In the process of gathering information for this report a short survey to assess various approaches taken to address affordable access for vulnerable/low income residents was sent to the eight local municipalities in Durham Region. 6 of 8 responded. Affordable Access to Recreation Policies and/or formal subsidy programs for residents in financial need exist in 5 of the 6 municipalities responding to the survey. Cost-share Agreements for"Regional clients"exist in 5 of the 6 municipalities responding to the survey. 3.3 Free programming is offered to targeted populations (i.e. youth) in all municipalities. 4.0 BENEFITS OF ACCESS TO/INCLUSION IN RECREATION PROGRAMS • 4.1 According to the Ontario Public Health Standards (Ontario 2008), "the health of individuals and communities is significantly influenced by complex interactions between social and economic factors, the physical environment, and individual behaviours and conditions. These factors are referred to as the determinants of health, and together they play a key role in determining the health status of the population as a whole." Determinants of health include the following: 35 171 Report No.: 2012-IES-03 Page No: 3 • Income and Social Status • Personal Health Practices & Coping • Social Support Networks Skills • Education and Literacy • Healthy Child Development • Employment/Working Conditions Health Services • • Gender • Social Environments Physical Environments • Culture • • Biology&Genetic Endowment 4.2 The Health Disparities Task Group of the Federal/Provincial/Territorial Advisory Committee on Population Health and Health Security (2004, p. iv) states, "Canadians are among the healthiest people in the world, but some groups of Canadians are not as healthy as others. Major health disparities exist throughout the country. These health disparities are not randomly distributed; they are differently distributed among specific populations (e.g. Aboriginal peoples) by gender, educational attainment and income, and other markers of disadvantage or inequality of opportunity." • 4.3 There is a strong inter-relationship between the determinants of health and priority populations. Priority populations are those population groups at risk of socially produced health inequities and may include individuals living in poverty, people with less access to education or employment, and groups that are marginalized due to language, culture or social status. Priority populations are deprived in some way of the determinants of health and this deprivation has an obvious impact on well-being. For example, low income families are at greater risk for mental health problems, issues related to obesity, suffer more physical violence, and have poorer academic outcome (Totten, 2007). The "denial of opportunity for full participation and engagement brings,effects of insecurity, anxiety and lack of social integration.•Health and well-being are compromised by this lack of inclusion" (The Ontario Prevention Clearinghouse, 2006, p.5). 4.4 Supportive environments can add resources to an individual's repertoire of strategies to cope with changes and foster health (Public Health Agency of Canada of Canada 2001). Protective factors such as self-esteem, self efficacy, self-determination and control, access to supportive relationships, involvement in a community, and group activities leads to improved physical health, less stress and anxiety, less substance misuse and enhanced skill levels (Keleher& Armstrong, 2005; Canadian Institute for Health Information, 2008; Harrop, Addis, Elliott, &Williams, 2009). Protective factors can be enhanced at an early age through social inclusion of children in the community (Totten, 2007). Greater recreation access for priority populations has many positive outcomes in addition to the well-known benefits of physical activity (Parks and Recreation Ontario 2008). Structured recreation activities provide an opportunity for children to develop skills, relationships with peers, and mentorship with adults. They provide positive social and psychological experiences through physical activity 172 36 • Report No.: 2012-IES-03 Page No: 4 and protect against mental illness and stress (Totten, 2007; Keleher& Armstrong, 2005). 4.5 For a community to be healthy, creative partnerships that provide equitable access to determinants of health for priority populations can be achieved through coordinated efforts that recognize inclusion as a starting point where all citizens of a community are engaged. This inclusion enhances protective factors at the individual level, which in turn, builds resiliency in the individual and within the community(Harrop et al. 2009). 4.6 Addressing the determinants of health and health disparities affects the whole community directly and indirectly. "In addition to the excess burden of illness on those who are already disadvantaged, health disparities threaten the cohesiveness of community and society, challenge the sustainability of the health system and have an impact on the economy. These consequences are avoidable and can be successfully addressed" (The Health Disparities Task Group of the Federal/Provincial/Territorial Advisory Committee on Population Health and Health Security, 2004, p.3). 5. OTHER JURISDICTIONS 5.1 Discussions at the November 24, 2011 Health & Social Services Committee meeting included references to programs and practices in Peel and York Regions. A York Region program is the Community Development and Investment Fund (CDIF). The CDIF has three priority funding areas: 1) Employment Supports: address barriers to employment and increase access to jobs for low income families in York Region 2) Family & Children's Services: help prevent and reduce child poverty, promote attachment to the workforce or provide families and children with access to family-centered supports 3) Homelessness Programs: help people get off the streets, prevent homelessness or help those in emergency hostels move to permanent housing. • In 2011 there were 32 projects funded for 1 year for a total of$3,075,750 and 11 renewable projects funded for a total of$1,400,000. The grand total of CDIF funding for 2011 was $4,475,750. There were four"recreational" programs funded for 1 year for a total of$280,975 under CDIF. The CDIF of York Region is funded 86%through the Regional tax levy. 5.2 Peel Region has two programs of note. The first program is the Community Investment Strategy. This program builds capacity in vulnerable residents, strengthens families and supports neighbourhoods. Peel Region funds this 37 • 17 3 Report No.: 2012-I ES-03 Page No: 5 strategy and $2.8 million was distributed in 2010. Funding priorities are shared with the United Way. 5.3 The second program in Peel Region is the Families First Program. This program was launched in late 2000 at Ontario Works in Peel. Based on Previous , research by Gina Browne, the Families First Program is a unique study. The program provides intensive case management supports to sole support parents and their children through a collaborative partnership between Peel Health, Peel Children's Services and Ontario Works in Peel. Supports include: • Recreation for children • Employment services and supports • Public Health Nurse supports • Subsidized childcare 5.4 As well as the physical benefits, children involved in recreation have the opportunity to develop social skills. Overall, Families First interventions result in greater self-reliance and a reduced level of reliance on income supports. Participants experience improved social, physical and mental health and a reduced reliance on social and health services. There is less reliance on public and social supports as participants gain in the areas of family health, functionality and independence. Both parents and children experience gains in social, physical and mental health as a result of recreation interventions. 5.5 Appendix 3 provides comparative information on Durham's Social Investment Fund, York's Community Development and Investment fund and Peel's Community Investment Strategy. . • 6.0 COMMUNITY SUPPORTS 6.1 One source of community funding that is available is the Canadian Tire Jumpstart rt Program. The Canadian Tire corporate foundation has directed its' fundraising and funding priorities to support access to recreation and sports for low income children. 6.2 Canadian Tire Jumpstart, a registered charity, is a national program that helps financially disadvantaged children from 4 to 18 participate in organized sports and recreation. This program helps cover registration, equipment and/or transportation costs. There is a national network of 310 local chapters, including chapters in Durham Region, and chapter members are volunteers who work in partnership with other local non-profit organizations. 6.3 Jumpstart provides a grant of up to a maximum of$300 per qualifying child per session (i.e. spring/summer, fall/winter)to the non-profit or charitable 38 174 • Report No.: 2012-IES-03 Page No: 6 organization co-ordinating the sport or recreational activity. In 2011 $98,000 was distributed in Durham Region and $10.6 million distributed nationally. 7. NEXT STEPS 7.1 The Social Services Department's primary focus is always on the clients to whom it provides service. However, broader community issues are also an important area of focus and the Department is an active participant in many community initiatives. Access to recreation programs is one such community initiative. 7.2 It is important note that as recreation and culture are lower tier responsibilities Regional representation must be only as a member of any structure created and not in a leadership role. It has been recognized that there is considerable merit in creating a working group, with a broad community focus, to be tasked with examining ways to increase access to recreation programs for the community at large. 7.3 It is recommended that representation on this working group come from the community recreation network (both lower tier municipalities and community agencies), the Region, the Durham Region Police Service, Jumpstart and the Community Development Council Durham. 7.4 The initial goals of this working group are recommended to be: • Detail barriers to access to recreation programs • Identify potential solutions to identified barriers • Research best practices with a view to applicability in Durham Region 7.5 A further recommendation is that this working group organize a "visioning day" and extend invitations to additional organizations such as school boards, provincial Ministries and the faith community. 7.6 An additional recommendation is that this working group have two co-chairs; one from a lower tier municipality and one from a community agency. 7.7 Finally, it is recommended that a report be available, if at all possible, for the Health and Social Services Committee meeting of June 7, 2012 to detail progress to date of this working group and to consider any recommendations. 8. CONCLUSION 8.1 Access to recreation programs is impeded by low income as well as a number of • other factors. The many benefits of participating in these programs, especially for children, is well documented. Although recreation and culture are a lower tier municipal responsibility access to and inclusiveness of these programs are of concern and interest to the Region as precisely these points are detailed in the 39 175 Report No:: 2012-IES-03 Page No: 7 Region's Strategic Plan and the Local Diversity and Immigration Partnership Council's guiding principles and beliefs. , Partnerships between the Region's Social Services Department and local Recreation Departments have been established for Ontario Works clients to access municipal recreation programs and for subsidy through Children's Services for summer camps. There is much to be learned by exploring best practices in other jurisdictions and by creating a community working group to explore options to increase access and inclusiveness.. This report recommends such a working group be established with the Region as a participating member. An update report to the Health and Social Services Committee can be expected in June 2012. Respectfully submitted for your information. Dr. Hugh Drdjin Commission r of Social Services • 40 176 APPENDIX 1 2011 Social Investment Fund Approved Allocations EXTERNAL Community Development Council Durham $108,000 Girls Inc. $33,000 Rose of Durham $22,000 Feed the Need in Durham $35,000 $198,000 INTERNAL Children's Services Division $660,000 Family Services Division $97,290 Income & Employment Support Division $681,710 $1,439,000 TOTAL $1,637,000 APPENDIX 2 • RECREATION FUNDING 2009 2010 2011 TOTAL Ajax $12,000 $5,000 $13,000 $30,000 21.9 • Brock $4,000 $4,000 2.9 Clarington $10,000 . $1,000 $11,000 8. Oshawa $25,000 $15,000 $11,000 $51,000 37.2 Pickering $10,000 $4,000 $14,000 10.2 Scugog $4,000 $2,000 $6,000 4.4 Uxbridge $5,000 $5,000 3.7 Whitby $12,000 $4,000 $16,000 11.7 TOTAL $82,000 $20,000 $35,000 $137,000 100 41 177 M _X c Z d W z � CL O > to' O —° z J ce =r o 0 W � � EA Ea aE 0 0 . ad c m' z o, c O• .0 t= o 0 O � � ti N � o E � v ixi Y O •cm 64 EA. _ > E c E 0 C.) z . O w 0 o rt m c o_ o . ic c = c cc Q U Co °) c X o •- EA co G N m U N O 3 co 4 •c O c 'C N C N O C O O �° O LL W a' LL O r O e- O ,4'...e O C O o �N u- = 'fl = If) O SE E � = E c �a EE c ° E I It I-- ZOLL < 0 178 42 • ATTACHMENT# _,TO REPORT# S Q __ The Regional Municipality of Durham Report to: The Health and Social Services Committee From: Dr. Hugh Drouin, Commissioner, Social Services Report No.: 2013-GEN-03 DURHAM Date: February 14, 2013 REGION SUBJECT: Update Advancing Affordable Recreation Committee RECOMMENDATION: THAT, the Health and Social Services Committee receive this report for information 1. BACKGROUND: On November 24th, 2011, Mr. Howie Dayton the former Director of Parks, Recreation and Culture for the Town of Ajax provided a presentation to the Durham Region Health and Social Services Committee. Subsequent to his presentation and the discussion of this issue at Regional Council on January 26th, 2012;it was suggested that a steering committee be formed, a visioning day held and the results would be presented back to Regional Council. This report will provide an update on the activities of this committee. • Sarah Klein, Manager of Recreation with the Town of Whitby, is currently serving as the 'Chairperson of the Advancing Affordable Access to Recreation Steering Committee representing regional municipalities and not-for—profit sector recreation providers. 2. REPORT: The committee held a visioning day on Advancing Affordable Access to recreation in Durham Region at the YMCA in Oshawa on June 11th, 2012. Representatives from most municipalities in Durham attended as well as related non-profit organizations, two elected officials and respective region wide organizations and institutions. The agenda included an introduction of the affordable access to recreation issue, with presentations by Paul Cloutier, former Director of Income and Employment Supports on current demographics for Durham Region; and a presentation by Tracey Vaughan former Executive Director, Community Development Council of Durham on existing 'conditions and initiatives to better include persons with low incomes. Dr. Gina Browne spoke on "Arts and Recreation as a First Response for Mental and Physical Health Promotion, Culture and Economic Development". Panel presentations were given by the Regions of: York and Peel, the YMCA, Canadian Tire Jumpstart and the Municipality of Halton Hills. The presentations regarding the current state in Durham Region, initiatives and promising practices were very informative and helped set the stage for a planning session that followed in the afternoon. The session was facilitated by Tucker-Reid & Associates and the participants worked to develop a collective vision, guiding principles and the next steps forward in developing a region wide policy framework. 179 Report No.: 2013-GEN-03 Page No.: 2 Draft Vision Statement This committee's vision speaks to a desired future state in Durham Region; one where mechanisms are in play to advance equitable access to recreation, sport and cultural opportunities. "All residents of Durham Region have the right to access affordable recreation, culture and sport within their communities due to the economic, social, mental, physical and spiritual benefits that participation brings to individuals and to the community." Guiding Principles: The following guiding principles will guide the committee's work as they develop tools and mechanisms to advance affordable access to recreation in Durham Region. 1. All strategies to provide equitable access to affordable recreation, sport and culture will be client focussed and respect the dignity of participants. 2. All residents feel included within their communities regardless of their background; access to recreation is barrier free. 3. Related practitioners and agencies will work collectively under one framework to ensure equitable access to recreation, culture and sport. 4. A simple and seamless approach to approving clients for access is paramount to the success of the program. 5. Identifying and addressing barriers to accessing programs and services will assist in achieving our vision of full and equitable access to recreation culture and sport. 6. The business case (the savings generated by the number of participants exiting Ontario Works) will be developed and results reported out to partners and stakeholders. 7. Building capacity and developing partnerships will ensure that there is a sustainable program over time. 8. Equitable access to recreation, sport and culture is a shared responsibility in Durham Region between government, related agencies, for profit and not for profit organizations. 180 Report No.: 2013-GEN-03 Page No.: 3 Next Steps: The committee members will be working over the course of the next few months to complete the following tasks. • ➢ Continue to gather information and create a data base on current subsidy levels and usage of financial subsidy across Durham Region; • Review the "Affordable Access to Recreation for Ontarians Policy Framework" with a view to adopting it to the Durham context; > Investigate the opportunity to facilitate a business case for Durham Region to provide a greater investment in recreational opportunities for residents with a low income background; ➢ Investigate the benefits and opportunities of a municipal and community delivery organizations standardized affordable access model in Durham Region; ' > Develop a summary report to local municipalities and the Regional Council of Durham. 3. CONCLUSION It is the committee's intention to have a summary report prepared for the spring of 2013 and at that time, they would be pleased to provide an update or present to the Health and Social Services Committee once again on their progress. Respectfully submitted for your information Dr. Hugh Drouin Commissioner, Social Services 181