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Home My WebLink AboutMarch 25, 2013City 00 Council- Meeting Minutes Monday, March 25, 2013 5:45 PM - Main Committee Room 7:00 PM - Council Chambers Present:. Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: P. Bigioni - - Director, Corporate Services & City.Solicitor R.. Holborn - Director, Engineering, & Public Works T. Melymuk Director, City Development S. Reynolds - Director,. Culture & Recreation B. Douglas "Fire Chief D. Shields - City Clerk . M. Carpino - Manager, Culture & Recreation T. Barnett - Senior 'Planner — Site Planning G. Smith - Manager, Municipal Operations & Fleet Services L. Roberts - Committee Coordinator 5:45 pm — Main Committee Room (1) Delegation 1. -"Geoff Miller, Project Architect Routhwaite Dick and Hadley Architects Inc. Re; New Pickering Operations Centre Review of Desiqn Alternatives R. Holborn, Director, Engineering & Public Works appeared before Council to give them an update on the design alternatives to the new Pickering Operations Centre. He noted that in order to continue moving forward with the project that the City needed to select a design. for the building. Bob Goyeche, Neda Kazerani and Geoff Miller of Routhwaite Dick and Hadley Architects Inc and Dennis O'Connell of Independent Project Managers appeared before Council to . 1 e`� °o Council Meeting Minutes Monday, March 25, 2013 PICKEMNG 5:45 PM - Main Committee Room 7:00 PM - Council Chambers provide information on the new Pickering Operations Centre. Through a power point presentation they reviewed 3 design options with Council. A question and answer period ensued regarding leasing of second floor, making sure the building is big enough, inclusion of a greenhouse for seasonal plantings, review of parking area and number of spaces and information on the future Animal Shelter. Council took a recess and reconvened the regular meeting of Council at 7:00 pm in the Council Chambers. (II) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the I nvocation. (Ill) Disclosure of Interest No disclosures of interest were noted. (IV) Adoption of Minutes Resolution #43/13 Moved by Councillor McLean Seconded by Councillor Pickles Council Minutes, February 25, 2013 Joint Planning & Development and Executive Committee Minutes, March 4, 2013 Carried (V) Delegations 2. Laura Drake Laura Drake appeared before Council and provided an overview of the Pickering Museum Village Advisory Committee's 2012 accomplishments and 2013 work plan. She noted improvements made to their buildings with the installation of concrete and steel supports to better protect artifacts and protect against weather. Many improvements were accomplished. during 2012, all of which have contributed to making the buildings more accessible, including addressing the drainage and lighting issues. Improved technology has increased the ability to catalogue and accession donations in a timely fashion. She explained the procedures for de-accessioning _ for Ministry review, noting the impact this has 2 Irl 3. 4 Council Meeting Minutes Monday, March 25, 2013 5:45 PM - Main Committee Room 7 :00 PM - Council Chambers on grants received, which resulted in $39,000 being received towards their operating budget. She also noted the many hours and vast resources which are contributed by the many volunteers. Ms. Drake explained their strategic objectives and noted that their educational programs are very well received and also noted their expansion into social media where their many achievements can be shared. She noted part of their 2013 plans were to recruit younger volunteers to assist in programs and activities. She thanked Mayor and Council for their continued support-. Eileen Higdon Eileen Higdon appeared before Council to express her concerns with the lack of democracy within the Pickering East Shore Community Centre's organization. She stated that since appearing before Council in January, the minutes from PESCA are still unavailable. She also noted that no public notice was given for a change in their meeting times. She expressed concerns with the lack of accountability regarding a shortfall in revenues and the inability to obtain financial statements. A question and answer period ensued. Maurice Brenner Maurice Brenner appeared before Council and through the aid of a power point presentation, presented the 2012 accomplishments of the Accessibility Advisory Committee. He explained their mission in promoting equitable treatment, respect and understanding in the community.among persons with disabilities. He noted they hope to exceed the legislated requirements whenever possible. He stated that over the next 20 years persons with_ disabilities will represent 20 % of Ontario's total population. He provided an overview of events held in 2012, as well as the Committee's accomplishments regarding policy review which included the Accessibility Parking By -law, standards for curb cuts and sidewalks; as well as pedestrian signals and requirements for full service gas stations. Mr. Brenner also noted that as part of their outreach to Pickering residents, they currently have a completed accessibility survey on the City's website. He also noted accomplishments achieved through a good working relationship with City staff and networking with community agencies. Sue Wilkinson appeared before Council to provide an overview on the 2013 proposed work plan for the Accessibility Advisory Committee. She noted their desire to continue to build on, events such as the Accessibility Awareness Event which will be held on June 1St. She also noted they have partnered with the Advisory Committee on Diversity to host a wellness forum as well as the continuation of student engagement programs. 3 5. 1.1 Sue Wilkinson Council Meeting Minutes Monday, March 25, 2013 5:45 PM - Main Committee Room 7:00 PM - Council Chambers Sue Wilkinson appeared before Council to address amendments to the parking by -law as it relates to accessible parking. She provided an outline with respect to a motion which was supported by the Accessibility Advisory Committee to address the inadequacy of accessible parking spots given our current demographics and aging population. She noted it was their desire to increase the number of accessible parking spaces to 15% in order to address these needs. She also stated the size of the accessible spaces is equally important for ease of loading wheelchairs. She quoted Stats Canada research, noting the majority of disabilities are most often related to mobility. She also noted that accessible parking spaces should be associated with a protected walkway. A question and answer period ensued with members posing questions related to neighbouring municipalities to the east and what percentages were being incorporated there. They also questioned any existing requirements under the Building.Code or Planning Act. Discussion also ensued with respect to the number of people abusing permits and the number of occurrences when accessible spots are difficult to find. Mike Sawchuck, Tate Besso Mike Sawchuck and Tate Besso appeared before Council and through the aid of a power point presentation, provided the 2012 report and 2013 work plan on behalf of the Heritage Pickering Advisory Committee. He outlined the 2012 accomplishments which included training, improvements to the heritage register, continued pursuit of properties for a heritage designation as well as preparing for the 2013 Doors Open program. Mr. Sawchuck explained the proposed projects for 2013 which include a review and update of the heritage register, website improvements, and new heritage designations as well as continued training and outreach opportunities. He noted the Doors Open program will be held on October 5th, 2013. He also noted plans for a Whitevale heritage plaque program as well as the creation of a salvage and storage policy. Mr. Sawchuck noted the present register is limited in scope, noting the register should be a one stop shop for properties of heritage significance. He also noted the Committee is actively pursuing additional properties for designation, noting the importance of working with the owners. Tate Besso appeared before Council and provided an overview with respect to updating the City's website information for heritage properties to make it more reader friendly as well as the creation of new brochures. A question and answer period ensued with clarification being provided regarding the difference between registered and designated properties as well as the costs involved. It was also questioned whether the plaque program would implement access of information electronically by way of scanning codes on the plaques. Discussion also took place with V 7 �tq oo _ Council Meeting Minutes Monday, March 25, 2013 5:45 PM - Main Committee Room 7:00 PM - Council Chambers respect to the owner's involvement when considering properties for designation as well as the possible implementation of a tax relief program as an incentive for heritage property owners. Tony Bitonti Senior Manager Media Relations, Ontario Lottery & Gaming Corporation Tony Bitonti, Senior Manager Media Relations, OLG appeared before Council and through the aid of a power point presentation, outlined OLG's modernization plan. He provided background information, noting their purpose includes the promotion of responsible gambling, enhancing Ontario's economic development, generating revenues for the Province and ensuring the public good. He noted over the last 7 years, OLG has contributed between 1.7 and 2.0 billion annually to the Province, of which 40 million goes to problem gambling strategy. He provided a brief history of lottery and gaming and also noted he had included in his presentation comments from Ontario Mayors with respect to' hosting a gaming site. Mr. Bitonti explained the requirements for municipalities in establishing new gaming sites He also noted that the goal of the modernization process is to be more customer focused by putting gaming facilities where the people are. He also provided information on processes currently in place to deal with problem gamblers. A detailed question and answer period ensued with members posing numerous questions for clarification. Among the items discussed were revenue sharing agreements between municipalities and the modernization of bingo. Members also questioned the creation of zones, and the process involved when selecting a host site. Community consultation plans and requirements were discussed and it was questioned what would constitute public consultation and whether having Council pass a motion would initiate I this process. Also questioned were the timeframes and the processes for rezoning as well as the next steps in the process of becoming a host municipality. Concerns were also noted in regards to social responsibility and how it is felt within the community. It was requested that a package be forwarded to the Members for clarification and further review. It was also requested whether a profile of residents to these sites could be obtained. (VI) Correspondence 1. Corr. 09 -13 Clinton Shane Ekdahl 129 Avenue E South Saskatoon, SK S7M 1 R7 Resolution #44/13 5 s � ��1::= Moved by Councillor Dickerson Seconded by Councillor Rodrigues Council Meeting Minutes Monday, March 25, 2013 5:45 PM - Main Committee Room 7:00 PM - Council Chambers That Corr. 09 -13 received from Clinton Shane Ekdahl, seeking Council support in the establishment of a recognized National Day of the Honey Bee by way of forwarding letters of support to all respective MP's, MPP's and the Minister of Agriculture and Food to help increase awareness of the threats facing the Honey Bee be endorsed. Carried 2. Corr. 10 -13 Prem Noronha - Waldriff Accessibility Advisory Committee Re: City of Pickering Parking By -law A discussion period ensued and it was questioned what size of property would be needed to accommodate this increase in accessible parking spaces, as well as how many parking spots would be lost as a result. Staff was requested to look into criteria for minimum standards under the existing Building Code or Planning Act. Councillor O'Connell noted that while she agrees with a need to increase the percentage of accessible parking spots, there needs to be increased enforcement as well. Councillor Rodrigues requested staff to contact area businesses to request their input on accessible parking spaces. Resolution #45/13 Moved by Councillor O'Connell Seconded by Councillor Pickles That Corr. 10 -13 received from Prem Noronha - Waldriff on behalf of the Accessibility Advisory Committee, with respect to amendments to the Parking By -law regarding accessible parking. The Committee is recommending that the By -law be amended to reflect 15% of parking bays be made accessible to better meet the needs of persons with disabilities be referred to staff for further review. Carried 3.. Corr. 11 -13 Arnold Mostert Waterfront Coordinating Committee Re: 2012 Annual Report and 2013 Work Plan L.Lt 00 Council _Meeting Minutes Monday, March 25, 2013 _ 5:45 PM Main Committee Room 7:00 PM - Council Chambers Resolution #46/13 Moved by Councillor Pickles Seconded by Councillor Dickerson That Corr.. 11 -13 received from Arnold Mostert, submitting the 2012 Annual Report and the proposed 2013 Work Plan on behalf of the Waterfront Coordinating Committee be received'for information be received. for information. Carried 4.' Corr. 12 -13 Cristina Celebre Heritage Pickering Advisory. Committee Re: 2012 Annual Report and 2013 Work Plan Resolution #47/13 Moved by Councillor, Pickles Seconded by Councillor Dickerson That Corr. 12 -13 received from Cristina Celebre,_ submitting the 2012 Annual Report and the proposed 2013 Work Plan on behalf of the Heritage Pickering Advisory Committee be received for information. Carried 5. Corr. 13 -13 Marisa Carpino Pickering Museum Village Advisory Committee Re: 2012 Annual Report and 2013 Work Plan. . Resolution #48/13 'Moved by Councillor Pickles .Seconded by Councillor Dickerson - That Corr. 13 -13 received from Marisa Carpino, Manager, Culture & Recreation, submitting the 2012 "Annual Report and the proposed 2013 Work Plan on behalf of the Pickering Museum Village. Advisory Committee be received for information. Carried - - 7 Council Meeting Minutes Monday, March 25, 2013 5:45 PM - Main Committee Room 7:00 PM - Council Chambers 6. Corr. 14 713 Tanya Ryce Advisory Committee on Diversity Re: 2012 Annual Report and 2013 Work Plan . Resolution #49/13 Moved by Councillor Pickles Seconded by Councillor Dickerson That Corr. 14 -13 received from Tanya Ryce, submitting the 2012 Annual Report and the proposed 2013 Work Plan on behalf of the Advisory Committee on Diversity be received for information. Carried 7. Corr. 15 -13 Prem Noronha - Waldriff Accessibility Advisory Committee Re: 2012 Annual Report and 2013 Work Plan Resolution #50/13 - Moved by Councillor Pickles Seconded by Councillor Dickerson That Corr. 15 -13 received from Prem Noronha - Waldrif f, submitting the 2012 Annual Report and the proposed 2013 Work Plan on behalf of the Accessibility Advisory Committee be received for information. Carried (VII) Committee Reports a) Report JT 2013 -01 of the Joint Planning & Development and Executive Committee 1. Director, Corporate Services & City Solicitor, Report LEG 01 -13 Nicou Inc., Plan of Subdivision 40M -2343 -Final Assumption of Plan of Subdivision Council Decision E:? 2. caq o� _ Council Meeting Minutes Monday, March 25, 2013 5:45 PM - Main Committee Room 7:00 PK- Council Chambers 1. That Nature Haven Crescent within Plan 40M -2343 be assumed for public, use; 2. That the works and services required by the Subdivision Agreement within Plan 40M -2343, which are constructed, installed or located on lands, dedicated to, or owned by: the City, or on lands lying immediately adjacent thereto; including lands that are subject. to easements transferred to the City, be accepted and assumed for maintenance, save and except for Blocks 40, 43, 44 and 45; and 3. That the Model Home. Agreement and the.Subdivision Agreement and any amendments relating to Plan 40M-2343'-be released and removed from title. - Director, City Development, Report OS 01 -13 Marketing & Business'Development Program -2012 Year End 'Summary Council Decision. That�Council receive for information, the 2012 Marketing & Business Development Year End report. 3. Director, Corporate'Services & City Solicitor; Report FIN 04 -13 Section 357/358 of the Municipal Act — Adjustment to Taxes Council Decision 1. That Report FIN 04 -13 of the Director, Corporate Services & City Solicitor be received; 2. That the write -offs of taxes as provided under Section 357/358 of the-Municipal Act, 2001. be approved; and 3. That the - appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Resolution #51/13 Moved by Councillor Pickles ' Seconded by Councillor McLean That Report JT 2013 -01 of the Joint Planning & Development and Executive Committee-, dated March 4, 2013, be adopted. Carried 9 (VIII) New and Unfinished Business Council Meeting Minutes Monday, March 25, 2013 5:45 PM - Main Committee Room 7:00 PM - Council Chambers Director, Culture & Recreation, Report CR 06 -13 Pickering Sports Medicine & Wellness Centre -Lease Agreement Resolution #52/13 Moved by Councillor O'Connell Seconded by Councillor Pickles Council Decision That Report CR.06 -13 of the Director, Culture & Recreation regarding the Pickering Sports Medicine & Wellness Centre lease agreement be received; and 2. That the Mayor and the City Clerk be authorized to execute a revised lease agreement pursuant to which the Angela Dye Physiotherapy Professional Corporation will be permitted to operate the "Wellness Centre" at the Pickering Recreation Complex from the 1st day of January, 2013 to the 31st day of December 31, 2017, that is in the form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services& City Solicitor; and 3. That the Mayor and the Clerk be authorized to enter into a new lease agreement pursuant to which the Wellness Health Centre Ltd. will be permitted to operate the "Wellness Spa Area" at the Pickering Recreation Complex from the 1st day of January, 2013 to the 31st day of December 31, 2017, that is in the form and substance acceptable to the Director, Culture & Recreation and the Director, Corporate Services & City Solicitor. Carried (IX) Motions &Notice of Motions .. 3708 Brougham Road Discussion ensued and it was questioned whether the City had undertaken a cost benefits assessment on this property. Moved by Councillor Rodrigues Seconded by Councillor McLean Resolution #53/13 10 Ctv 00 _ Council Meeting Minutes . ' Monday, March 25, 2013 5:45 .PM Main Committee Room 7:00 PM - Council .Chambers WHEREAS many properties, are being demolished in Brougham; WHEREAS the Hamlet is becoming a ghost of its previous years; which is diminishing the quality of life and vibrance of the community; WHEREAS there may still be sound economic value in preserving this property; NOW THEREFORE BE IT,RESOLVED that staff investigate the possibility of the viability of maintaining this property: Carried Unanimously on A Recorded Vote (X) By-laws 7270/13 Being a by -law to amend By -law 6604/05 providing for the regulating of traffic and. parking, standing and stopping on highways or parts of. highways under the jurisdiction of the Cityof Pickering and on private and municipal property: 7271/1'3 Being a by -law to - dedicate that part of Lot 11, Registrar's Compiled Plan 819, designated as Part 4, Plan 40R- 27805, as public highway: Resolution #54/13 Moved by Councillor.Ashe Seconded by Councillor McLean That'By -law Nos. 7270/13 through 7271/13, be approved. Carried (XI) Confirmation By -law By -law Number #7272/13 Councillor McLean, seconded.by Councillor Rodrigues moved for leave to introduce a By -law. of the City of Pickering to confirm those proceedings of the Council -of The Corporation of the City of Pickering at its Regular Meeting of March 25, 2013. . 11