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HomeMy WebLinkAboutFebruary 12, 2013 Minutes/Meeting Summary Advisory Committee on Diversity , i Tuesday, February 12, 2013 PICKERING . . ' pm Main Committee Room Attendees: Kevin Ashe, City Councillor, Ward 1 Devorah Garland, Aids Committee of Durham Christy Harper, Pickering Public Library Kirk Mark, Community Appointee Devinder Panesar, Community Appointee Jacob Yacoumidis, Community Appointee Dave Marlowe, City of Pickering Renee Michaud, Recording Secretary Debbie Shields, City Clerk and Staff Facilitator . Absent: Catherine Reidt, Community Appointee Carlisle Miller, Community Appointee Tanya Ryce, City of Pickering, Staff Representative ~ Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as a ro riate 1. Welcome & Introductions D. Shields D. Shields welcomed everyone to the meeting and introduced herself. She noted that she would be the Staff Facilitator for the pilot project for the next few months. She stated that the role of the facilitator is to guide the flow of the meeting, provide meeting efficiencies if possible and to be the liaison between Council, Staff and the Committee. She stated that during the pilot program she would be reviewing how things are done and assessing if improvements need to be made and comments from Committee Members on what works and on what may work better. She encouraged members to give feedback and noted she was available to all Committee Members at any time. K. Mark suggested reviewing the current Terms of Reference. Add Terms of Terms of Reference will be emailed to all members and Reference on next ' brought forward for discussion at the next meeting. Agenda. ' D. Shields advised that Tanya Ryce will be replacing Jody Morris as the staff representative for the committee. Dave Marlow will also continue as a staff resource. Page 1 CORP0228-2/02 2. A enda & Minutes 2.1) Review and approval of Agenda The agenda was approved as distributed. 2.2) Review & approval of Minutes . K. Mark recommended the following changes to the minutes of January 10, 2013: - Page 4- Item 4.2) Proclamations - Change the word "Portugal" to "Portuguese" - Add that both the proclamations are for the month of June as per the provincial statute. Moved by C. Harper Seconded by J. Yacoumidis That the agenda for the February 12, 2013, meeting and the minutes of January 10, 2013, meeting of the Advisory Committee on Diversity be approved, as amended. Carried 3. Business Arisin from the Minutes 3.1) In Your Words Creative Arts Contest This event is scheduled for March 20, 2013. D. Shields to D. Shields to contact contact J. Morris for an update. J. Morris for update. D. Marlowe confirmed that the evaluations were completed in January as noted in the minutes. D. Shields suggested that Councillor Ashe might want to promote the event ,at the next Council meeting under Other , Business. 3.2) Survey As discussed at the last meeting, it was recommended to extend the survey in order #o obtain more feedback. i I Moved by D. Garland ' Seconded by J. Yacoumidis That the deadline for the survey be extended until sufficient data has been collected; and Page 2 CORP0228-2102 That the survey be available at the following events: - Heritage Day on February 23, 2013 at Pickering Town Centre - Library - C. Harper mentioned that she is waiting for an update from Jody to set this up. D. Shields to contact - Link to the City Website - D. Shields to confirm with Jody J. Morris for updates. - Access via Facebook - D. Shields to confirm with Jody - Access at the Pickering Recreation Complex - D. Shields to confirm with Jody This item will be added to the Agenda to provide update at the Add item to Agenda next meeting. for discussion at next meeting. Councillor Ashe enquired if J. Morris had sent the survey to the list of Community Organizations as discussed at the last meeting. D. Shields to follow-up with J. Morris. 3.3) Heritage Day A reminder that the event is scheduled for Saturday, February 23rd, at the Pickering Town Centre, between 11 am to 4 pm. Committee members enquired about the volunteer schedule and asked if it would be possible to switch some times and obtain a copy of the final schedule. D. Shields mentioned that she would follow-up with J. Morris to D. Shields to contact confirm performers and to circulate the schedule to committee J. Morris for updates members. and schedule. i 3.4) Human Rights Forum ~ K. Mark mentioned that he presented this idea at the . Accessibility Advisory Committee meeting in January 2013 and it ' was well received. The focus of this joint forum will be , "Wellness". ' Moved by J. Yacoumidis Seconded by C. Harper That the Advisory Committee on Diversity hold a Wellness Forum; That the Committee send correspondence to the Accessibility D. Shields to prepare Advisory Committee asking them if they would like to partner correspondence for with them for the Wellness Forum; and AAC agenda. That a sub-committee be formed to coordinate the forum with a proposed date of early May. Page 3 CORP0228-2/02 Discussion ensued on topics to be presented, organizations to invite and possible location for this event. D. Shields to follow up at Accessibility Advisory Committee meeting in February to confirm whether the AAC Committee want to partner on the Forum. It was noted that this will be a great opportunity to heighten awareness of inental illness at all levels and provide tools to deal with day to day stresses. 4. New Business 4.1) Black History Month D. Garland advised that she has reserved the Auditorium at the Pickering Public Library to celebrate Black History Month with the second annual "Tea and Talent Night" on Friday, February 22, 2013 from 6 to 8 pm. The event is a partnership with the Aids Committee of Durham Region, the Women's Multicultural Resource and Counseling Centre, the Black African and Caribbean Community Outreach Durham Region and the Pickering Public Library. She will email the poster to committee members and asked if it could be circulated to everyone's contacts. It was suggested to post the flyer on the City's website calendar as welL This will be a great opportunity to have attendees complete the community survey. Hard copies will be provided to the Library prior to the event. 4.2) 2012 Annual Report and 2013 Work Plan Copies of the 2011 Annual Report and 2012 Work Plan were circulated for review. A draft report will be prepared and forwarded to committee members for their review and comments at the next meeting, in order to finalize and approve it for presentation at the April Council meeting. 5. Corres ondence - N/A - Page 4 CORP0228-2/02 . l 6. Other Business 6.1) Diversity Camp Committee members enquired if the details have been finalized D. Shields to follow- for this event. D. Shields to contact J. Morris for an update and up with J. Morris for inform members. all outstanding matters noted in 6.2) [YOU]nity Group Other Business. C. Harper noted that we seem to have lost contact with this group and suggested that we send a letter to confirm their interest and obtain new contact information. 6.3) List of Community Representatives Request was made to review the list of community representatives to clarify their involvement and participation at Committee events. 6.4) Announcement Councillor Ashe mentioned that Marisa Carpino will be appointed as the Director, Culture & Recreation effective April 1, 2013 following Steve Reynolds retirement at the end of March. Committee members may remember Marisa as the staff representative on this committee a few years ago. 6.5) Upcoming Events K. Mark questioned whether the committee could participate in Councillor Ashe to upcoming events such as CCACN (Soccer), Ribfest and Canada contact Rotary Club Day to heighten awareness of the Committee and to promote the and report back at survey. next meeting. D. Shields to contact J. Morris about the CCACN and Canada Day event and_ Councillor Ashe will contact the Rotary Club about Ribfest. 7. Next Meeting & Adjournment The next meeting has been changed to Thursday, March 7, 2013 due to March Break. Meeting Adjourned: 8:45 pm Copy: City Clerk Page 5 CORP0228-2/02