HomeMy WebLinkAboutNovember 19, 2012 Cat, Council Meeting Minutes
Monday, November.19, 2012
N_CIN-/D11•� 7:00 PM
Council Chambers
Present:
Acting Mayor Dickerson
Councillors:
K. Ashe
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Absent:
Mayor Ryan
Also Present:
T. Prevedel Chief Administrative Officer
P. Bigioni -Director, Corporate Services &City Solicitor
E. Buntsma -Director, Community Services
N. Carroll Director, Planning & Development
T. Melymuk Director, Office of Sustainability
S. Karwowski - (Acting) Division Head, Finance & Treasurer
B...Douglas - Fire Chief
R. Holburn ' - Division Head, Engineering:Services ,
J. St. Amant (Acting) Coordinator, Environmental Awareness Programs
L. Harker - Coordinator,Records & Elections
L. Roberts Committee Coordinator
(I) Invocation`
Acting Mayor Dickerson called the.meeting to order and led Council in the saying of
the Invocation.
(II) Disclosure-of Interest
No disclosures of interest were noted. . •
(III) Adoption of Minutes
Cali o1 k Council Meeting Minutes
� a ! Monday, November 19, 2012
tCONNRIOC 7:00 PM
Council Chambers.
Resolution #137/12
Moved by Councillor Ashe
Seconded by Councillor Pickles
Council Minutes, October 15, 2012, as amended
Special Council Minutes, November 5, 2012
Executive Committee Minutes, November 12, 2012
Carried
(IV) Presentation of Certificates
Adopt A Park
CoolSkills Ltd. — Ernie L. Stroud Park
Devi Mandir Youth — Greenwood Park
Acting Mayor Dickerson welcomed and recognized the newest partners in the Adopt a
Park program.
Jesse St. Amant, (Acting) Coordinator, Environmental Awareness Programs, provided
an overview of the Adopt a Park program and introduced representatives from
CoolSkills Ltd. and Devi Mandir Youth.
Acting Mayor Dickerson and Members of Council presented the groups with
certificates in appreciation of their support and commitment of the Adopt a Park
program.
(V) Delegations
1. Local Health Integration Networks (LHINs)
Deborah Hammons, CEO, Local Health Integration Networks appeared before Council to
provide an update with respect to the improvements in the health care system over the past
three years, their recent major initiatives as well as their areas of focus over the next three
years.
Through the aid of a power point presentation, Ms. Hammons provided an overview of the
three year strategic plan, discussing their aim to save one million hours in emergency
departments.
She outlined the proposed strategic aims for the 2013-2016 integrated health service plan.
She noted improved care to residents and the shift from hospital to community, explaining
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Cal/ Council Meeting Minutes
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Council Chambers
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the transition of care to enable seniors to remain in their own h omes by reducing the
demand for long term care.
She detailed the four proposed areas being seniors, vascular health, mental health and
palliative care, noting that by 2021 18% of the population will be over the age of 65.
2. PFLAG Durham Region (PDR)
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Kim Dowds appeared before Council on behalf of PFLAG Durham Region. She provided
an outline of their gender neutral washroom challenge. She explained they are asking
members to refrain from using gender specific washrooms during the month of November
to help raise awareness of transgendered residents and the challenges they encounter
such as discrimination and harassment. Ms. Dowds also explained that gender neutral
washrooms could be used by a number of residents seeking privacy for various medical
reasons as well, thereby benefitting a large number of individuals. She also noted they
would like to have the opportunity to continue discussions on this matter. Additional
information was provided to the Acting City Clerk regarding Bill 33, known as "Toby's Act"
and the recent amendments to the Human Rights Code prohibiting discrimination on the
basis of gender identity.
A question and answer period ensued, with questions raised regarding the requirement for
full accessibility for gender neutral washrooms.
3. Frenchman's Bay Waterfront Master Plan
Andy McKinnon appeared before Council to provide further information with respect to the
Frenchman's Bay Waterfront Master Plan. With the aid of a digital slide show of photos he
had taken along the waterfront, he noted his concerns with respect to garbage, construction
materials and exposed concrete. He also noted his concerns with the costs involved with
this project and the communication of information, stating he would like to see this change.
A question and answer period ensued regarding resident input and how this was
incorporated, notification concerns and tree protection. Staff responded to questions
posed in this regard.
Cat Beattie appeared before Council to present photos she had taken along the waterfront.
She also expressed her concerns with the public engagement process. She noted
numerous concerns relating to parking, boat launch, location of bridge, loss of trees and the
proposed water taxi. She also noted she does not support fishing in the area as it poses a
danger to wildlife.
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City o0 Council Meeting Minutes
Monday, November 19, 2012
WCIN SONIOE .7:00 PM
Council Chambers
Resolution #138/12
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the rules of procedure be suspended in order to extend the delegation of Cat Beattie
by five minutes.
Motion Lost on a Recorded
Vote as Follows;
Yes No
Councillor McLean Councillor Ashe
Councillor O'Connell Councillor Pickles
Councillor Rodriges Acting Mayor Dickerson
(VI) Correspondence
1. Corr. 21-12
Dave Bryans, President and CEO
Ontario Convenience Stores Association (OCSA)
Suite 217-466 Speers Road
Oakville, ON L6K 3W9
Resolution #139/12
Moved by Councillor McLean
Seconded by Councillor Rodrigues
That Corr. 21-12 from Dave Bryans, President and CEO of OCSA requesting Council
support of legislation seeking new measures to address the contraband tobacco
trade, and that the Mayor forward a letter as per the proposed motion attached, to
the Ontario Minister of Finance encouraging swift implementation of these measures
be received for information.
Carried
(VII) Committee Reports
a) Report ED 09-2012 of the Executive Committee
1. Director, Corporate Services & City Solicitor, Report CST 30-12
2012 Year End Audit
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oye Council Meeting Minutes
Monday., November 19, 2012
re 7:00 PM
Council Chambers
Council Decision '
1. • That Report CST 30-12 of the Director,..Corporate Services & City Solicitor be
received;
2. That the Audit.Plan as submitted by Deloitte.&Touche LLP, included as
Attachment 1 to this report be received for information; and,
3. That the Chief Administrative Officer and the (Acting) Division Head, Finance &
Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the
City.
2. Director, Community Services, Report CS 50-12
Proposed Indoor Soccer Facility
Pre 2013 Capital Budget Approval
Council Decision
1. That Report CS 50-12 from the Director, Community Services be received;
2. That Council support the Pickering Soccer Club Indoor Facility Business Plan to
develop and operate an Indoor Soccer Facility at 1955 Clements Road;
3. That Council provide a pre 2013 Capital Budget approval for the Architectural &
Engineering Services and Construction of the Pickering Indoor Soccer Facility at
an estimated total project cost of$4,876,089.89;
4. . That the (Acting) Division.Head, Finance& Treasurer be authorized to finance
the total estimated project cost as follows:
a) the sum of$4,875,000.00 to be financed by the issue of debentures by the
Regional Municipality of Durham over a period not to exceed 15 years, at a
rate to be determined;
b) the sum of$1,089.89 to be funded from property taxes;
c) the annual repayment charges in the amount of approximately $423,275.00 be
included in the annual Current Budget for the City of Pickering, continuing
thereafter until the loan is repaid, and any financing cost to be paid out of the
Current Budget;
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5. That Council approve the debt financing charges for the indoor soccer dome be
fully repaid by the Pickering Soccer Club through regular monthly payments
during the fifteen year period commencing on September 30, 2013;
6. That Council approve the engagement of Rounthwaite Dick and Hadley
Architects Inc. for the Architectural & Engineering Services for the Pickering
Indoor Soccer Facility in accordance with the City's Purchasing Policy Item
10:05;
7. That the proposed total gross cost of Rounthwaite Dick and Hadley Architects
Inc. in the amount of$369,233.15 (HST included), and a net cost of$332,505.89
(net of HST rebate) be approved;
8. That the draft by-law attached to this report be enacted; and
9. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
3. Director, Community Services, Report CS 39-12
Frenchman's Bay Waterfront Master Plan
Council Decision
1. That Report CS 39-12 of the Director, Community Services regarding
Frenchman's Bay Waterfront Master Plan be received;
2. That the Frenchman's Bay Waterfront Master Plan be endorsed by Council,
subject to the following amendments;
a) inclusion of a phase II plan for additional automobile parking area(s) to be
constructed if a need arises in the future; and
b) deletion of the tot lot area.
3. That City staff be directed to work with the Toronto and Region Conservation
Authority to look for external funding sources to assist with the construction costs;
4. That City staff be directed to coordinate with the Toronto and Region
Conservation Authority, other service clubs identified as park users and relevant
community associations including the West Shore Ratepayers Association and
the East Shore Ratepayers Association, and to prepare detailed designs in
preparation for construction; and
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Council Chambers
5. That a copy of this report be forwarded to the Toronto and Region Conservation
Authority for their information, and that they be advised of Council's decision on
this matter.
4. Director, Community Services, Report CS 49-12
Consultant Selection for the Downtown Stormwater Management and
Diversion Study
Council Decision
1. That Report CS 49-12 of the Director, Community Services regarding the
Consultant Selection for the Downtown Stormwater Management and Diversion
Study be received;
2. That the proposal No. RFP-8-2012 submitted by The Municipal Infrastructure
Group Ltd., to undertake the Downtown Stormwater Management and Diversion
Study in the amount of$324,804 including HST be accepted;
3. That the net project cost of$371,348 (including net HST) be approved;
4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance
the project as provided for in the approved 2012 Current Budget for the
Engineering Services —Admin., Professional & Consulting, Downtown
Stormwater(Account 2290.2392.0000); and
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect hereto. •
5. Director, Corporate Services & City Solicitor, Report CAO 20-12
2012 Toys for Tickets/Food for Fines Promotion
Council Decision
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1. That parking tickets issued between December 1 — 14, 2012 be eligible for the
Toys for Tickets/Food for Fines promotion, and
2. That the Toys for Tickets / Food for Fines Promotion be implemented for
December 13 and 14, 2012.
6. Director, Corporate Services & City Solicitor, Report CAO 21-12
Proposed changes to fee structure in Responsible Pet Ownership By-law
Council Decision
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Council Meeting Minutes
Monday, November 19, 2012
I CO M ENVE 7:00 PM
Council Chambers
1. That Report CAO 21-12 respecting changes to the fee structure for Schedule
"A" of the.Responsible Pet Ownership By-law 6811/07 be received;
2. That the attached proposed schedule "A of the Responsible Pet Ownership By-
law 6811/07 be enacted. .
7. ' Chief Administrative Officer Report CAO 22-12
Respect in the Workplace Policy
Council Decision
That Council approve modifications to the Respect in the Workplace Policy (HUR 070)
in order to comply with amendments to the Ontario Human Rights Code.
8. Director, Corporate Services & City Solicitor,Report CST 31-12
Section 357/358 of the Municipal Act—Adiustment to Taxes
Council Decision
1. That Report CST 31-12 of the Director, Corporate Services & City Solicitor be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the Municipal
Act, 2001 be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
Resolution #140/12
Moved by Councillor McLean V
Seconded by Councillor Ashe
That Report EC 09-2012 of the Executive Committee dated November 12, 2012, be
adopted.
Carried
(VIII)New and Unfinished Business
1. Director, Planning & Development, Report PD 16-12
Appointment of Inspector under the Building Code Act
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Cif," zL Council Meeting Minutes
Monday, November 19, 2012
PIC, - -r 7:00 PM
Council Chambers
Resolution #141/12
Moved by Councillor O'Connell
Seconded by Councillor Ashe
That The City's Building By-law 7137/11 which appoints the Chief Building Official,
Deputy Chief Building Official and Inspectors be amended as set out in Attachment
#1 to Report PD 16-12
Carried
2. Director, Community Services, Report CS 51-12
Final Proposed Amendments to the Integrated Accessibility Standards,
Ontario Regulation 191/11 within the Accessibility for Ontarians With Disabilities
Act, 2005.
-City of Pickering Response
Resolution #142/12
Moved by Councillor O'Connell
Seconded by Councillor Ashe
1. That Report CS 51-12 regarding Final Proposed Amendments to the Integrated
Accessibility Standards,Ontario Regulation 191/11 —City of Pickering Response
be received;
2. That the City of Pickering be authorized to forward Report CS 51-12 to the
Ministry of Community and Social Services as the City of Pickering's response;
3. That the Accessibility Directorate be requested to clarify language regarding
Definitions and Exceptions;
4 That the Accessibility Directorate be requested to review and clarify municipal
requirements for exterior paths of travel, reporting and consultation, and
5. That the Province of Ontario be urged to provide funding to assist municipalities
with the Implementation Standards under the Accessibility for Ontarians with-
Disabilities Act, 2005.
Carried
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Ca,/ 00 Council Meeting Minutes
Monday, November 19, 2012
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(IX) By-laws
Resolution#143/12
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Moved by Councillor Ashe
Seconded by Councillor Pickles
That By-law Nos. 7248/12 through 7252/12 be approved.
7248/12 Being a by-law to exempt those parts of Block Y , Plan M-16, Pickering,
designated as Parts 2 to 11, Plan 40R-27608, Parts 111 to 120, Plan
40R-25699 and Parts 126 to 145, Plan 40R-25699 from the part lot
control provisions of the Planning Act.
7249/12 Being a by-law to authorize the Architectural,& Engineering Services
and Construction of the Pickering Indoor Soccer Facility in the City of
Pickering, and the issuance of debentures in the amount of$4,875,000.
7250/12 Being a by-law to exempt Lots 17 to 24, 28, 29, 30 and Blocks 31 to 49,
Plan 40M-2479, from the part lot control provisions of the Planning Act.
7251/12 Being a by-law to amend Schedule "A" of the Responsible Pet
Ownership By-law 6811/07.
7252/12. Being a by-law to amend Schedule "A" of By-law 7137/11 appointing
the Chief Building Official, Deputy Chief Building Official and Inspectors.
Carried
(X) Other Business
a) Councillor Pickles noted he would be bringing forward Notices of Motion at the
• December 10th Council meeting regarding Durham Transit Routes, Pedestrian Safety
in Claremont and Revenues from Gaming.
b) Councillor O'Connell brought forward a request from Pastor Garry Cuthbert to waive
the fees for rental of the West Shore Community Centre on December 22"d in order
for him to host a Christmas dinner for the less fortunate.
Resolution # 144/12
Moved by Councillor O'Connell
Seconded by Councillor McLean
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Cluj o0 Council Meeting Minutes
Monday, November 19, 2012
1C l■ T 7:00 PM
Council Chambers
(XII) Adiournment
Moved by Councillor Ashe
Seconded by Councillor Pickles
That the meeting be adjourned at 8:50 pm.
Carried
Dated this 19th day of November, 2012.
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Dep 4111VID ickerson
Lisa Harker
(Acting) City Clerk
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Ca co k Council Meeting Minutes
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That the rules of procedure be suspended and leave be granted to introduce a motion to
waive the fees of the West Shore Community Centre on December 22, 2012.
Carried on 2/3 Majority
Resolution # 145/12
Moved by Councillor O'Connell
Seconded by Councillor McLean
That the request of Councillor O'Connell on behalf of Pastor Garry Cuthbert to waive the
rental fee of the West Shore Community Centre on Saturday, December 22, 2012 for the
purpose of a Christmas dinner for the less fortunate be approved;
That a grant in the amount of$729.69 (including HST) be made to Pastor Garry Cuthbert to
offset the rental fee of the West Shore Community Centre on December 22, 2012; and
That this amount be charged to Account 2195 (Grants to Organizations & Individuals).
•
Carried
The Chief Administrative Officer was requested to action the following;
c) Councillor McLean requested staff look into the cost of replacing the ramps exiting
the meeting rooms at the East Shore Community Centre, which had been removed
due to construction. He requested something similar to what was in place at the east
side be installed for safety and accessibility reasons.
d) Acting Mayor Dickerson requested staff look into the procedures for electing the
Chair and Vice-Chair of Advisory Committees and requested that the election for
these positions be held off until further clarification is received.
(XI) Confirmation By-law
By-law Number#7253/12
Councillor Ashe, seconded by Councillor Pickles moved for leave to introduce a By-
law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of November 19, 2012.
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