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HomeMy WebLinkAboutDecember 10, 2012 o0 Council Meeting Agenda PICKERING Monday, December 10, 2012 Council Chambers 7:00 pm 6:30 pm In Camera Council • I) Invocation' Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) , Disclosure of Interest III) Adoption of Minutes Page Council Minutes, November 19, 2012 1-12 Joint Planning,& Development & Executive Committee, 13-21 December 3, 2012 IV) Presentations V) Delegations 22 VI) Correspondence 23-33 VII) Committee Reports 34-36 a) Report JT 2012-10 of the Joint Planning & Development and Executive Committee VIII) Reports— New and Unfinished Business 37-66 • IX) Motions and Notice of Motions 67-69 X) By-laws 70-73 •XI) Confidential Council - Public Report 74 Accessible • For information related to accessibility requirements please contact P I C K S WG Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Irobertsn.pickerina.ca • XII) Other Business • XIII) Confirmation By-law FOR INFORMATION ONLY • Minutes of the Sustainable Pickering Advisory Committee, October 24, 2012 • Minutes of the Committee of Adjustment, November 7, 2012 • Minutes of the Waterfront Coordinating Committee, November 15, 2012 • Minutes of the Heritage. Pickering Advisory Committee, November 22, 2012 • Cluj o¢► Council Meeting Minutes Ei Monday, November 19, 2012 i rs � 5 7:00 PM Council Chambers Present: Acting Mayor Dickerson Councillors: K. Ashe B. McLean J. O'Connell D. Pickles P. Rodrigues Absent: Mayor Ryan Also Present: T. Prevedel - Chief Administrative Officer P. Bigioni - Director, Corporate Services & City Solicitor E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability S. Karwowski - (Acting) Division Head, Finance & Treasurer B. Douglas - Fire Chief R. Holburn - Division Head, Engineering Services J. St. Amant - (Acting) Coordinator, Environmental Awareness Programs L. Harker - Coordinator, Records & Elections L. Roberts - Committee Coordinator (I) Invocation Acting Mayor Dickerson called the.meeting to order and led Council in the saying of the Invocation. • (II) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes 1 Cae oo A Council Meeting Minutes :„ Monday, November 19, 2012 A-0c et 7:00 PM Council Chambers Resolution #137/12 Moved by Councillor Ashe Seconded-by Councillor Pickles Council Minutes, October 15, 2012, as amended Special Council Minutes, November 5, 2012 Executive Committee Minutes, November 12, 2012 Carried (IV) Presentation of Certificates Adopt A Park CoolSkills Ltd. — Ernie L. Stroud Park Devi Mandir Youth — Greenwood Park Acting Mayor Dickerson welcomed and recognized the newest partners in the Adopt a Park program. Jesse St. Amant, (Acting) Coordinator, Environmental Awareness Programs, provided an overview of the Adopt a Park program and introduced representatives from CoolSkills Ltd. and Devi Mandir Youth. Acting Mayor Dickerson and Members of Council presented the groups with certificates in appreciation of their support and commitment of the Adopt a Park program. (V) Delegations 1. Local Health Integration Networks (LHINs) Deborah Hammons, CEO, Local Health Integration Networks appeared before Council to provide an update with respect to the improvements in the health care system over the past three years, their recent major initiatives as well as their areas of focus over the next three years. Through the aid of a power point presentation, Ms. Hammons provided an overview of the three year strategic plan, discussing their aim to save one million hours in emergency departments. She outlined the proposed strategic aims for the 2013-2016 integrated health service plan. She noted improved care to residents and the shift from hospital to community, explaining 2 Cali o� = Council Meeting Minutes ' ' Monday, November 19, 2012 WCINN 1I [ 7:00 PM Council Chambers • the transition of care to enable seniors to remain in their own homes by reducing the demand for long term care. She detailed the four proposed areas being seniors, vascular health, mental health and palliative care, noting that by 2021 18% of the population will be over the age of 65. 2. PFLAG Durham Region (PDR) Kim Dowds appeared before Council on behalf of PFLAG Durham Region. She provided an outline of their gender neutral washroom challenge. She explained they are asking members to refrain from using gender specific washrooms during the month of November to help raise awareness of transgendered residents and the challenges they encounter such as discrimination and harassment. Ms. Dowds also explained that gender neutral washrooms-could be used by a number of residents seeking privacy for various medical reasons as well, thereby benefitting a large number of individuals. She also noted they would like to have the opportunity to continue discussions on this matter. Additional information was provided to the Acting City Clerk regarding Bill 33, known as "Toby's Act" and the recent amendments to the Human Rights Code prohibiting discrimination on the basis of gender identity. A question and answer period ensued, with questions raised regarding the requirement for full accessibility for gender neutral washrooms. 3. Frenchman's Bay Waterfront Master Plan Andy McKinnon appeared before Council to provide further information with respect to the Frenchman's Bay Waterfront Master Plan. With the aid of a digital slide show of photos he had taken along the waterfront, he noted his concerns with respect to garbage, construction materials and exposed concrete. He also noted his concerns with the costs involved with this project and the communication of information, stating he would like to see this change. A question and answer period ensued regarding resident input and how this was incorporated, notification concerns and tree protection. Staff responded to questions posed in this regard. Cat Beattie appeared before Council to present photos she had taken along the waterfront. She also expressed her concerns with the public engagement process. She noted numerous concerns relating to parking, boat launch, location of bridge, loss of trees and the proposed water taxi. She also noted she does not support fishing in the area as it poses a danger to wildlife. 3 Ciui 00 Council Meeting Minutes Monday, November 19, 2012 WONNEINIZIC 7:00 PM Council Chambers Resolution #138/12 Moved by Councillor O'Connell Seconded by Councillor McLean That the rules of procedure be suspended in order to extend the delegation of Cat Beattie by five minutes. Motion Lost on a Recorded Vote as Follows; Yes No Councillor McLean Councillor Ashe Councillor O'Connell Councillor Pickles Councillor Rodriges Acting Mayor Dickerson (VI) `Correspondence 1. Corr. 21-12 Dave Bryans, President and CEO Ontario Convenience Stores Association (OCSA) Suite 217-466 Speers Road Oakville, ON L6K 3W9 Resolution #139/12 Moved by Councillor McLean Seconded by Councillor Rodrigues That Corr. 21-12 from Dave Bryans, President and CEO of OCSA requesting Council support of legislation seeking new measures to address the contraband tobacco trade, and that the Mayor forward a letter as per the proposed motion attached, to the Ontario Minister of Finance encouraging swift implementation of these measures be received for information. Carried (VII) Committee Reports a) Report ED 09-2012 of the Executive Committee 1. Director, Corporate Services & City Solicitor, Report CST 30-12 2012 Year End Audit 4 Cis Council Meeting Minutes Monday, November 19, 2012 rdi*_ _ N II 7:00 PM Council Chambers Council Decision 1. That Report CST 30-12 of the Director, Corporate Services & City Solicitor be received; 2. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 3. That the Chief Administrative Officer and the (Acting) Division Head, Finance & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. 2. Director, Community Services, Report CS 50-12 Proposed Indoor Soccer Facility Pre 2013 Capital Budget Approval Council Decision 1. That Report CS 50-12 from the Director, Community Services be received; 2. That Council support the Pickering Soccer Club Indoor Facility Business Plan to develop and operate an Indoor Soccer Facility at 1955 Clements Road; 3. That Council provide a pre 2013 Capital Budget approval for the Architectural & Engineering Services and Construction of the Pickering Indoor Soccer Facility at an estimated total project cost of$4,876,089.89; 4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance the total estimated project cost as follows: a) the sum of$4,875,000.00 to be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed 15 years, at a rate to be determined; b) the sum of$1,089.89 to be funded from property taxes; c) the annual repayment charges in the amount of approximately $423,275.00 be • included in the annual Current Budget for the City of Pickering, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; 5 Crry4 Council Meeting Minutes , Monday, November 19, 2012 M M O Nlf C 7:00 PM Council Chambers 5. That Council approve the debt financing charges for the indoor soccer dome be fully repaid by the Pickering Soccer Club through regular monthly payments during the fifteen year period commencing on September 30, 2013; 6. That Council approve the engagement of Rounthwaite Dick and Hadley Architects Inc. for the Architectural & Engineering Services for the Pickering Indoor Soccer Facility in accordance with the City's Purchasing Policy Item 10:05; 7. That the proposed total gross cost of Rounthwaite Dick and Hadley Architects Inc. in the amount of$369,233.15 (HST included), and a net cost of$332,505.89 (net of HST rebate) be approved; 8. That the draft by-law attached to this report be enacted; and 9. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 3. Director, Community Services, Report CS 39-12 Frenchman's Bay Waterfront Master Plan Council Decision 1. That Report CS 39-12 of the Director, Community Services regarding Frenchman's Bay Waterfront Master Plan be received; 2. That the Frenchman's Bay Waterfront Master Plan be endorsed by Council, subject to the following amendments; a) inclusion of a phase II plan for additional automobile parking area(s) to be constructed if a need arises in the future; and ' b) deletion of the tot lot area. • 3. That City staff be directed to work with the Toronto and Region Conservation Authority to look for external funding sources to assist with the construction costs; 4. That City staff be directed to coordinate with the Toronto and Region Conservation Authority, other service clubs identified as park users and relevant community associations including the West Shore Ratepayers Association and the East Shore Ratepayers Association, and to prepare detailed designs in preparation for construction; and 6 City oq Council Meeting Minutes ' ' Monday, November 19, 2012 WU Aare 7:00 PM Council Chambers • 5. That a copy of this report be forwarded to the Toronto and Region Conservation Authority for their information, and that they be advised of Council's decision on this matter. 4. Director, Community Services, Report CS 49-12 Consultant Selection for the Downtown Stormwater Management and Diversion Study Council Decision 1. That Report CS 49-12 of the Director, Community Services regarding the Consultant Selection for the Downtown Stormwater Management and Diversion Study be received; 2. That the proposal No. RFP-8-2012 submitted by The Municipal Infrastructure Group Ltd., to undertake the Downtown Stormwater Management and Diversion Study in the amount of$324,804 including HST be accepted; 3. That the net project cost of$371,348 (including net HST) be approved; 4. That the (Acting) Division Head, Finance & Treasurer be authorized to finance the project as provided for in the approved 2012 Current Budget for the Engineering Services —Admin., Professional & Consulting, Downtown Stormwater (Account 2290.2392.0000); and 5. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 5. Director, Corporate Services & City Solicitor, Report CAO 20-12 2012 Toys for Tickets/Food for Fines Promotion Council Decision • 1. That parking tickets issued between December 1 — 14, 2012 be eligible for the Toys for Tickets/Food for Fines promotion, and 2. That the Toys for Tickets / Food for Fines Promotion be implemented for December 13 and 14, 2012. 6. Director, Corporate Services & City Solicitor, Report CAO 21-12 Proposed changes to fee structure in Responsible Pet Ownership By-law Council Decision 7 Cal ==: Council Meeting Minutes Monday, November 19, 2012 NCS3E4II[ 7:00 PM Council Chambers 1. That Report CAO 21-12 respecting changes to the fee structure for Schedule "A" of the Responsible Pet Ownership By-law 6811/07 be received; 2. That the attached proposed schedule "A" of the Responsible Pet Ownership By- law 6811/07 be enacted. 7. Chief Administrative Officer Report CAO 22-12 Respect in the Workplace Policy Council Decision That Council approve modifications to the Respect in the Workplace Policy (HUR 070) in order to comply with amendments to the Ontario Human Rights Code. 8. Director, Corporate Services & City Solicitor, Report CST 31-12 Section 357/358 of the Municipal Act—Adiustment to Taxes Council Decision 1. That Report CST 31-12 of the Director, Corporate Services & City Solicitor be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Resolution #140/12 Moved by Councillor McLean Seconded by Councillor Ashe That Report EC 09-2012 of the Executive Committee dated November 12, 2012, be adopted. . Carried (VIII)New and Unfinished Business 1. Director, Planning & Development, Report PD 16-12 Appointment of Inspector under the Building Code Act 8 City D.1 -A Council Meeting Minutes Monday, November 19, 2012 ire 7:00 PM Council Chambers Resolution #141/12 Moved by Councillor O'Connell Seconded by Councillor Ashe That the City's Building By-law 7137/11 which appoints the Chief Building Official, Deputy Chief Building Official and Inspectors be amended as set out in Attachment #1 to Report PD 16-12 Carried 2. Director, Community Services, Report CS 51-12 Final Proposed Amendments to the Integrated Accessibility Standards, Ontario Regulation 191/11 within the Accessibility for Ontarians With Disabilities Act, 2005 -City of Pickering Response Resolution #142/12 Moved by Councillor O'Connell Seconded by Councillor Ashe 1. That Report CS 51-12 regarding Final Proposed Amendments to the Integrated Accessibility Standards, Ontario Regulation 191/11 — City of Pickering Response be received; 2. That the City of Pickering be authorized to forward Report CS 51-12 to the Ministry of Community and Social Services as the City of Pickering's response; 3. That the Accessibility Directorate be requested to clarify language regarding Definitions and Exceptions; 4 That the Accessibility Directorate be requested to review and clarify municipal requirements for exterior paths of travel, reporting and consultation; and 5. That the Province of Ontario be urged to provide funding to assist municipalities with the Implementation Standards under the Accessibility for Ontarians with Disabilities Act, 2005. • Carried 9 Cali 4 _= Council Meeting Minutes muta. Monday, November 19, 2012 SS III 7:00 PM Council Chambers (IX) By-laws Resolution #143/12 Moved by Councillor Ashe Seconded by Councillor Pickles That By-law Nos. 7248/12 through 7252/12 be approved. 7248/12 Being a by-law to exempt those parts of Block Y , Plan M-16, Pickering, designated as Parts 2 to 11, Plan 40R-27608, Parts 111 to 120, Plan 40R-25699 and Parts 126 to 145, Plan 40R-25699 from the part lot control provisions of the Planning Act. 7249/12 Being a by-law to authorize the Architectural & Engineering Services and Construction of the Pickering Indoor Soccer Facility in the City of Pickering, and the issuance of debentures in the amount of$4,875,000. 7250/12 Being a by-law to exempt Lots 17 to 24, 28, 29, 30 and Blocks 31 to 49, Plan 40M=2479, from the part lot control provisions of the Planning Act. 7251/12 Being a by-law to amend Schedule "A" of the Responsible Pet Ownership By-law 6811/07. 7252/12 Being a by-law to amend Schedule "A" of By-law 7137/11 appointing the Chief Building Official, Deputy Chief Building Official and Inspectors. Carried (X) Other Business a) Councillor Pickles noted he would be bringing forward Notices of Motion at the • December 10th Council meeting regarding Durham Transit Routes, Pedestrian Safety in Claremont and Revenues from Gaming. b) Councillor O'Connell brought forward a request from Pastor Garry Cuthbert to waive the fees for rental of the West Shore Community Centre on December 22"d in order for him to host a Christmas dinner for the less fortunate. Resolution # 144/12 Moved by Councillor O'Connell Seconded by Councillor McLean 10 � e oq Council Meeting Minutes ' Monday, November 19, 2012 IJC ti e[ 7:00 PM Council Chambers That the rules of procedure be suspended and leave be granted to introduce a motion to waive the fees of the West Shore Community Centre on December 22, 2012. Carried on 2/3 Majority Resolution # 145/12 Moved by Councillor O'Connell Seconded by Councillor McLean That the request of Councillor O'Connell on behalf of Pastor Garry Cuthbert to waive the rental fee of the West Shore Community Centre on Saturday, December 22, 2012 for the purpose of a Christmas dinner for the less fortunate be approved; That a grant in the amount of$729.69 (including HST) be made to Pastor Garry Cuthbert to offset the rental fee of the West Shore Community Centre on December 22, 2012; and That this amount be charged to Account 2195 (Grants to Organizations & Individuals). Carried The Chief Administrative Officer was requested to action the following; c) Councillor McLean requested staff look into the cost of replacing the ramps exiting the meeting rooms at the East Shore Community Centre, which had been removed due to construction. He requested something similar to what was in place at the east side be installed for safety and accessibility reasons. d) Acting Mayor Dickerson requested staff look into the procedures for electing the Chair and Vice-Chair of Advisory Committees and requested that the election for these positions be held off until further clarification is received. (XI) Confirmation By-law By-law Number# 7253/12 Councillor Ashe, seconded by Councillor Pickles moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of November 19, 2012. 11 Cal, Council Meeting Minutes ,' °_ Monday, November 19, 2012 PIC -t - 7:00 PM Council Chambers ()cII) Adjournment Moved by Councillor Ashe Seconded by Councillor Pickles That the meeting be adjourned at 8:50 pm. Carried Dated this 19th day of November, 2012. Deputy Mayor Dickerson Lisa Harker (Acting) City Clerk 12 • Cat/ °q Joint Planning & Development and Executive Committee Meeting Minutes SIMONIZE , Monday December 3, 2012 7:00, pm - Council Chambers Chair: Councillor Ashe Present: Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Absent: Mayor Ryan Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development T. Melymuk - Director, Sustainability Office B. Douglas - Fire Chief R. Holborn - Division Head, Engineering Services C. Rose - Manager, Policy K. Senior - Manager, Accounting Services N. Surti - Manager, Development Review& Urban Design K. Thompson - Manager, By-law Enforcement Services C. Celebre - Senior Planner— Development Review& Heritage D. Jacobs - Principal Planner— Policy D. Shields - City Clerk (I) Disclosure of Interest No disclosures were noted. (II) Part `A' -Information Reports Catherine Rose, Manager, Policy, gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1 • Cat/ A Joint Planning & Development and ° I '-' Executive Committee Meeting Minutes IMM E Monday December 3, 2012 7:00 pm - Council Chambers Chair: Councillor Ashe 1. Information Report No. 10-12 Zoning Amendment Application A 6/12 Navraj Properties Inc. 720 Sheppard Avenue Part Lot 28, Concession 1, Part 1, 40R-10000, City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted applications. Cristina Celebe, Senior Planner, Development Review& Heritage, provided an overview of the application. Chris Sepe, real estate broker for the applicant, appeared before the Committee, explaining the property has been vacant for the past 5 to 6 months. He noted that he had encouraged the applicant to request a zoning change because it has been a challenge to find doctors for this location. He noted that the zoning changes would broaden the uses on the property and make it more viable for leasing. A question and answer period ensued. Sylvia Spencer, 771 Sheppard Avenue East, appeared before the Committee, noting her concerns with the lighting on the property. She also stated she would like to see the grade corrected at Whites Road and the CNR bridge making it safer for exiting and entering. She stated she was not in favour of another convenience store as a possible use because there were enough in the area now. She noted the poor site • lines to the back of the building and noted her concern with the potential for the parking lot to become a high school hangout. She also noted that she was concerned with the uses creating additional traffic and parking problems on the site. She questioned how much space would be utilized for dumpsters and questioned when pickups as well as deliveries would be scheduled and noted her concerns with the noise and parking problems this would create. A question and answer period ensued with respect to parking, lighting improvements as well as upgrading the fencing along the railroad tracks. 2. Information Report No. 11-12 Revised Draft Plan of Subdivision 18T-90016(R) Revised Zoning By-law Amendment Application A 9/90 (R) The Cairo Group Inc. 5113 Brock Road (Part of Lots 17 and 18, Concession 9, Part of Lot 31, Lots 32, 47 and 48, Plan 12, Part of Part 1, Plan 40R-14340), City of Pickering 2 cis o1 A Joint Planning & Development and Executive Committee Meeting Minutes Monday December 3, 2012 7:00 pm - Council Chambers Chair: Councillor Ashe A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted applications. • Deon Jacobs, Principal Planner— Policy, provided an overview of the application. Brian Welsh, 1762 Joseph Street, Claremont, appeared before the Committee noting his concerns with stormwater and flooding issues. He stated the flooding situation predates this development and provided a slide show of photos to better understand the impact of the flooding issues on his property. He stated his property has been flooded numerous times, with his well being contaminated and making his home worthless. He noted he has disconnected from the City's stormwater system as a result. He noted he is not opposed to development, but the problems need to be addressed prior to any new development taking place. Jim Doyle, 5229 Old Brock Road, Claremont, appeared before the Committee stating he would like to see the monitoring of wells with testing results be a requirement in the development documents. He also noted concerns with traffic volumes, vehicular speeds, construction traffic, noise and dust. He also suggested that the proposed Street A should be opened up to the by-pass during construction and all construction traffic rerouted through there. He stated that stormwater management and flooding concerns with significant runoff from the fields are a major problem. He suggested this could be best solved by diverting water or the addition of retention ponds. He stated that the issues should be shared responsibilities between the landowner, the developer, the City of Pickering and the Region of Durham. Cheryl Ann Colvin, 1730 Lane Street, Claremont, appeared before the Committee and reiterated the same concerns Mr. Doyle addressed. She noted she has also had flooding in her basement as well and is also concerned with the increased traffic and speeds. She also noted her concern with the comment that Lane Street could be extended to the east. Sandra Sutherland, 1710 Lane Street, Claremont, appeared before the Committee and stated that all of her concerns had been noted by previous speakers. John Hickman, 5267 Old Brock Road, Claremont, appeared before the Committee and stated he had provided written comments to the City Clerk. He also stressed the need to correctly note the address as 5113 Old Brock Road not 5113 Brock Road on all documents. Kevin Rydzik, 5066 Wixon Street, Claremont, appeared before the Committee, questioning whether Lane Street would be going through. He also requested • clarification on dewatering, noting the confusion on the plans. 3 cis o4, Joint Planning & Development and Executive Committee Meeting Minutes NM NMI Monday December 3, 2012 7:00 pm - Council Chambers Chair: Councillor Ashe Stephanie Couperthwaite, 1764 Central Street, Claremont, appeared before the Committee noting her concerns with flooding and also stated that sidewalks in the area need to be addressed. Wayne Colage, 1724 Hoxton Street, Claremont, appeared before the Committee stating his concerns with the condition of the sidewalks. He also noted the problem with traffic flow, stating there is more pedestrian and bicycle traffic than vehicles on the streets. David Masters appeared before the Committee on behalf of the homeowner at 5230 Old Brock Road, questioning the future use of the remaining farmlands. He noted this should be dealt with in the Official Plan Amendment. David Leinwand, 1754 Lane Street, Claremont, appeared before the Committee also noting his concerns with flooding and groundwater problems, stating he has also had flooding in his basement. He also noted he does not want to see Lane Street extended and questioned tree preservation. Sherry Cleary, 5128 Old Brock Road, Claremont, appeared before the Committee stating her concerns with flooding and well contamination. She noted that Street B will come right in front of her property, which would create increased noise, traffic and dust. Margaret Baranick, 5240 Old Brock Road, Claremont, appeared before the Committee and requested clarification on the designation of the balance of farmlands. She also noted the existing ditches would not be serviceable for the area. She also noted the need to repair the sidewalks and noted her concerns with traffic and speed. She stated that they have a dug well which is unfit to drink as a result of contamination, and has also gone dry. Andre Kern, 5192 Old Brock Road, Claremont, appeared before the Committee, stating his concerns with water flow and flooding. He noted the existing culvert is in need of repair again. He also noted the need to address traffic and speed concerns as well as well water. He questioned what the applicant's plans were in the event problems occur with wells, noting that monitoring does not solve the problem. Kim Barker, 1758 Joseph Street, Claremont, appeared before the Committee, stating the infrastructure issues need to be addressed prior to any further development taking place. She also noted there is a significant berm located behind her property and noted if this is removed, it would have a significant impact on her property as well as neighbouring properties. 4 city co = Joint Planning & Development and • `' ' ' � Executive Committee Meeting Minutes Monday December 3, 2012 7:00 pm - Council Chambers Chair: Councillor Ashe Katherine Clark, 1730 Central Street, Claremont, appeared before the Committee with concerns regarding traffic and drainage. She also questioned what would happen to the remainder of the property. Dan Barkley, a resident of Claremont, appeared before the Committee, stating he was in support of the development, but had concerns regarding flooding. The applicant reappeared before the Committee to address resident's concerns. He provided an explanation with respect to Lane Street, wells, traffic, construction as well as stormwater management. A question and answer period ensued with respect to the Hamlet boundary, flooding issues and tree preservation. (III) Part `B' — Executive Committee Reports 1. Director, Community Services, Report CS 44-12 Valley Farm Road and Glenanna Road Traffic and Safety Concerns Recommendation Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report CS 44-12 of the Director, Community Services regarding traffic and safety concerns on Valley Farm Road and Glenanna Road, in response to Resolution #113/12 be received; 2. That the crosswalk request on Valley Farm Road at either Avonmore Square, in the vicinity of the 1880/1890 Valley Farm Road driveway, or at the intersection with The Esplanade North not be supported based on the traffic study results and staff recommendation; 3. That an IPS crosswalk be installed on Glenanna Road located on the south\side of The Esplanade North be considered in the 2013 Capital Budget. Carried Moved by Councillor McLean Seconded by Councillor Pickles 5 c� °q Joint Planning & Development and Executive Committee Meeting Minutes *s ��w Monday December 3, 2012 7:00 pm - Council Chambers Chair: Councillor Ashe 4. That 50 km/h speed limit signs be installed on Valley Farm Road and Glenanna Road, and that two pedestrian crossing signs on Valley Farm Road be installed close to 1880/1890 Valley Farm Road with "Watch for Seniors" tabs added to the signs, and that the existing pedestrian crossing sign on Valley Farm Road north of Diefenbaker Court be relocated to a location south of Diefenbaker Court and a "Watch for Seniors" tab be installed on both existing pedestrian crossing signs; 5. That staff investigate reducing the speed limit on Valley Farm Road and Glenanna Road from 50 km/h to 40 hm/h and bring back a report to Council. Carried 2. Director, Corporate Services & City Solicitor, Report CST 32-12 Section 357/358 of the Municipal Act—Adjustment to Taxes Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CST 32-12 of the Director, Corporate Services & City Solicitor be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 3. Director, Corporate Services & City Solicitor, Report CST 33-12 2013 Temporary Borrowing By-law Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CST 33-12 from the Director, Corporate Services & City Solicitor be received; 6 Cry 00 =4 Joint Planning & Development and aEiu' Executive Committee Meeting Minutes WISINIMIZE Monday December 3, 2012 7:00 pm - Council Chambers Chair: CouncillorAshe 2. That the temporary borrowing limit to meet 2013 current expenditures pending receipt of taxes and other revenues be established at $38,000,000 for the period January 1, 2013 to September 30, 2013 inclusive, and $19,000,000 thereafter until December 31, 2013; 3. That the temporary borrowing limit for capital purposes for 2013 be established at $47,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Carried 4. Director, Corporate Services & City Solicitor, Report CST 34-12 2013 Interim Spending Authority Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CST 34-12 from the Director, Corporate Services & City Solicitor be received; 2. That the 2013 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2013 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 5. Director, Corporate Services & City Solicitor, Report CAO 23-12 Administrative Amendments to Taxicab Licensing By-law 6702/06 Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 7 Cali 00 A Joint Planning & Development and Executive Committee Meeting Minutes VIONEINIOC Monday December 3, 2012 7:00 pm - Council Chambers Chair: Councillor Ashe 1. That Report CAO 23-12 regarding administrative and fee amendments to Taxicab Licensing By-law 6702/06 be received; 2. That the proposed amendments in the draft by-law attached be enacted. Carried (V) Other Business Moved by Councillor Rodrigues Seconded by Councillor O'Connell That the rules of procedure be suspended and leave be granted to introduce a motion to direct staff to explore with Transport Canada the possibility of practical retention of the Brophy stone house located at 4355 Brock Road. Carried on 2/3 Majority Heritage preservation of the Brophy Stone House Moved by Councillor Rodrigues Seconded by Councillor O'Connell Whereas the Brophy house at 4355 Brock Road is listed in the City of Pickering 2008 Municipal Heritage Register as of Cultural Heritage Value; Whereas there are few remaining stone houses of heritage importance remaining in Pickering; Whereas other heritage properties and structures upon the federal lands within the boundaries of the City of Pickering, have been facing constant significant decline in numbers due to demolitions, especially in the past two years; Whereas based on the report by Barry Bryan and Associated Ltd. And subsequent inspections, that restoration is definitely feasible; Whereas new interest and potential plans have arisen to rescue the Brophy stone house from demolition; Now Therefore be it resolved that the Council for the City of Pickering directs staff to explore with Transport Canada, the possibility of practical retention of the Brophy stone house located at 4355 Brock Road, subject to reaching a reasonable arrangement. This matter is to be conducted within the next two weeks. 8 c1u, 01 _ Joint Planning & Development and Executive Committee Meeting Minutes I*1 ik[ Monday December 3, 2012 7:00 pm - Council Chambers Chair: Councillor Ashe Carried Unanimously on a Recorded Vote Councillor McLean°requested that staff take a look at the fencing put up at Glenanna and Liverpool for the Emery Homes site. (VI) Adjournment The meeting adjourned at 10:30 pm. 9 Cat" o! P-Tf-L-T -, -1= �1 PICKERING December 10, 2012 Presentations 1. Presentation To Student from William Dunbar Public School - Mayor for the Day • Cat/ 00 ==_ PI rKERING December 10, 2012 Delegations 1. Inspector Jamie Grant Durham Regional Police Services Re: Community Patrol Plan for West Division 2. Raveena Rajasingham Tamil Cultural &Academic Society of Durham Re: Tamil Heritage Month CLtq o 1 r:, �,ri' �I�I �-I December 10, 2012 DICKERING Correspondence Pages 1. Corr. 22-12 Motion to Endorse Ana Filipovic, Project Assistant 24-26 JCM Capital 21 St. Clair Avenue East, Suite 500 • Toronto, ON M4T 1 L9 Letter received from Ana Filipovic of JCM Capital seeking Council support for the right to construct roof top solar panels at 790 Kingston Road, Pickering. Under the new Ontario Power Authority Fit 2.0 program, by securing Council support, this will strengthen their application for the installation of these panels by awarding them priority points. 2. Corr. 23-12 Motion to Endorse David Kline 27-29 Moose Power 221-171 East Liberty Street Toronto, ON M6K 3P6 Letter received from David Kline, Moose Power seeking Council support for the right to construct roof top solar panels at 1655 Feldspar Court, Pickering. Under the new Ontario Power Authority Fit 2.0 program, by securing Council support, this will strengthen their application for the installation of these panels by awarding them priority points. 3. Corr. 24-12 Motion to Endorse Joan Du, Vice President of Renewable Projects 30-33 Mann Engineering Ltd. 150 Bridgeland Avenue, Suite 101 Toronto, ON M6A 1Z5 Letter received from Joan Du of Mann Engineering Ltd. seeking Council support for the right to construct roof top solar panels at 890 Brock Road, Pickering. Under the new Ontario Power Authority Fit 2.0 program, by securing Council support, this will strengthen their application for the installation of these panels by awarding them priority points. gg , 9,9—( � . . ORIGINAL T0: T ? 1t�Iv# N COPYTO: l o � 000RR. II k_ ' E APR.ACTIION IlrIo+t ©n To L, rt ors e_ To the Council of Pickering JCM Capital is a solar energy developer in the process of applying to the Ontario Power % Authority (OPA) under the Feed-In Tariff program for the right to construct roof top solar project in Pickering. As part of our application to the OPA, we are interested in securing ,K support from your municipal council as the mean of strengthening our application. This support can be represented by signing of the prescribed form designed by the OPA `F together with the confirming Bylaw. The project location: 790 Kingston Road, Pickering, L1V 3Z1 Size: 200kW r In case it is not a Blanket resolution then the applicant name would be: JCM GIIZHIS Development Ltd. We would kindly appreciate if our project could be considered on your next Council meeting on December 10th 2012. Thank you in advance for your support and consideration, Best Regards, Ana Filipovic Project Assistant 21 St. Clair Avenue East, Suite 500, Toronto, Ontario M4T 1L9 T: 647.725.2124 ( F: 647.352.3435 I info @jcmcapital.ca ter .: 790 Kingston Road, Pickering, ON- Google Maps Page 1 of 1 Address 790 Kingston Rd At this address: ,(�� ress Pickering,ON L1V 1A9 Crabby Joe's Little Dears Child Care Ltd Ora Mangiamo Catering —,—-_ `;:_,�Q_"— `. Pig Out Bbq a Signature Cleaners y 0 x Sunrise Caribbean Restaurant Z Tim Hortons o DL i � ■-s 6 , v ,c r pi ,, S Cenil-Y<1 G — C; t t\ kat{:S 17.'r: gr PouC:r 5 C+�air t:ni ii ShTot Lct . a:d t0 h u;� :- # .R 2 ] p > ( t F (iir P 3 rs2 \ '' t{',$ La w f P/ , [\:�nb:ar4 ° c°t� \ s♦ r �1 T 1- {.> ai L,Ut\1`'t .°,r. q Ch..=.I.;f1 F 4, d. �j I scar .../ '.r-ar ,Sr' f{ � k c'z'` t,;,;wue-��2d 1 1 `'� c G j yag� ?!' ' @' �a'� r.•,, LW'w /- CQ!_. J � �,,f ,ln n:,G{d''-a 1 /` -nh F. I.errv-r N f f k r- c l,t,h'�' ©2 1 Z Google-rpp data 020f Google 120 Adelaide Street West,Suite 1600 ONTARIO Toronto,Ontario M5H 1T1 T 416-967-7474 IR CITY F 416-967.1947 www.powerauthority.on.ca PRESCRIBED FORM/TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 6.1(d)(i)-FIT Rules,Version 2.0 OPARP/f-FIT-015r3 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules,Version 2.0. Resolution NO: Date: December 10,2012. WHEREAS JCM GIIZHIS DEVELOPMENT LP (the"Applicant")proposes to construct and operate a rooftop solar project (the"Project")on 790 Kingston Road (the"Lands")in The City of Pickering under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of The Corporation of the City of Pickering indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS,pursuant to the rules governing the FIT Program(the"FIT Rules"),Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the The Corporation of the City of Pickering supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. (Note: signature lines for councilors or other.representatives,as appropriate) FIT reference number: (Note:Must be inserted by Applicant to complete Application) Nov 8,2012 Page 1 of 1 Ofil� ONA rte; CCWY 1'f; Roberts, Linda From: David Kline [dave @moosepower.com] .. `�`�e s` FILE O L!2 Sent: December-05-12 3:49 PM To: Roberts, Linda a"ar, ACTION Subject: seeking municipal resolution - rooftop solar- 1655 feldspar court 1T\O*tort r o E rs�> Attachments: Pickering - PV Solar Project- 1655 Feldspar Court.docx; Municipal Resolution - Rooftop Solar - 1655 Feldspar Court- Pickering.pdf i Dear Ms. Roberts, f� Further to our conversation today, I am writing on behalf of Moose Power to seek the Council of the City of Pickering's resolution support for a prospective solar development we are pursuing at 1655 Feldspar Court in Pickering. Solar power developments are currently being promoted in Ontario following the Green Energy and Green Economy Act created in 2009 to encourage renewable energy production and create green sector jobs. Moose Power is a Toronto- based solar developer specializing in commercial rooftop projects.We design, finance, install and manage commercial solar rooftop installations across the province of Ontario. To date Moose Power has installed over 4,000kW of solar projects on rooftops of across Southern Ontario, representing 10%of the total installed rooftop solar capacity in the Province. This particular solar installation will generate income in the form of lease payments from Moose Power to the local building owner as well as create jobs for the local tradespeople we employ during construction. Moreover, it will showcase the City of Pickering as being both progressive and environmentally responsible. Moose Power is kindly requesting a municipal council support resolution be ratified by the City of Pickering's Council for a prospective solar installation at 1655 Feldspar Court. The support of your council is necessary for Moose Power to receive the priority points required by the Ontario Power Authority(OPA)to earn a Feed In Tariff contract and make viable this renewable energy project. We believe this resolution is important for a mutually beneficial relationship of cooperation between the City of Pickering and Moose Power. Please note that the window for applications opens on December 14th with the OPA and we therefore kindly ask for your expediency to pass this resolution. We sincerely appreciate your assistance with this matter and are pleased to assist in any way possible with regards to additional information, in personal attendance or any other supplemental measures which the council would deem helpful to the process. Please find attached the OPA's Municipal Council Support Resolution form for the proposed installation as well as general project information. If you have any questions or concerns, please contact me via phone or e-mail as per the information provided below. We are very excited for the prospect of developing a rooftop solar installation in your city with your support. Thank you for your time and consideration. David Kline,P.Eng,MBA Business Development Manager • MOOSE POWER 221-171 East Liberty Street Toronto,ON M6K 3P6 O. 647 478 5438 1 General Project Information Building Owner: Provincial Sign Systems Address: 1655 Feldspar Court PIN: 263270053 Legal Address: _ PCL 2-1,SEC 40M1347, LT 2, PL 40M1347 (PICKERING);T/W PT LT 19, RANGE 3, BROKEN FRONT CONCESSION, PT 11,40R8276 AS IN D12528;T/W PT LT 19, RANGE 3,BROKEN FRONT CONCESSION, PT 10,40R8276 AS IN D175348;SIT LT234679,LT236044 City: Pickering Postal Code: 784481 Ontario Inc. Rooftop Area: 65,000 sq. ft. Project Size: 250kW(PV Rooftop Solar) GPS Coordinates:43°49'15" N; 79°03' 57"W �Y' ,,,o • 1 . ,, ,, 41OF IMMT12ffi eV Y 11M FELL-P'•LRl' 9• • tt , A j 1 ' ' 0 irks • 120 Adelaide Street West,Suite 1600 ONTARIO!do Ontario M5H 1T1 T 416-967-7474 pp>yy��j/u/ HORJTY F 416-967-1947 www.powerauth ority.on.ca PRESCRIBED FORM/TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 6.1(d)(i)-FIT Rules,Version 2.0 OPARP/f-FLT-015r1 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules,Version 2.0. Resolution NO: 1 Date: Wednesday,December 5,2012 WHEREAS Nautilus Solar Canada LP (the"Applicant")proposes to construct and operate.a rooftop solar PCL 2-1, SEC 40M1347, LT 2, PL 40M1347 (PICKERING); T/W PT LT 19, RANGE 3, BROKEN FRONT CONCESSION, PT 11, 40R8276 AS IN D12528; T/W PT LT 19, RANGE 3, BROKEN FRONT CONCESSION, PT 10, 4088276 AS IN D175348 ; S/T LT234679,LT236044 (the"Project")on (the"Lands")in City of Pickering under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of City of Pickering indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS,pursuant to the rules governing the FIT Program(the"FIT Rules"),Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Pickering supports without reservation the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. (Note: signature lines for councilors or other representatives,as appropriate) • FIT reference number: (Note:Must be inserted by Applicant to complete Application) - Aug 2012 Page 1 of 1 Co -c a,4-- tom, MANN ENGINEERING ENERGY MANAGEMENT SPECIALISTS iii 0 150 Bridgeland Avenue, Suite 101 Phone(416)2019109 Toronto,Ontario,Canada Fax(416)2018050 M 6A 125 www.mannengineering.com City of Pickering ORIGINAL TO: II . One,The Esplanade, COPY TO: � = Pickering,ON — L1V 6K7 1 10 an (CORK IIIII KE APR,ACTION NM Attn: Debbie Shields,Clerk (.1)(\O4-i IIIIII tor -{o 6.„clor5c ) Re: Municipal Council Support Resolution for Rooftop Solar Project at: 890 Brock Road, Pickering,ON, L1W 1Z9 Dear Debbie, We are a Toronto-based consulting company with over 20 years experience in the energy-efficiency industry.We are currently developing Rooftop Solar projects across Ontario,and currently have a project under development in the City of Pickering, at the address noted above.These projects deliver significant benefits to the local communities where they are located,including clean energy and local employment. Recently,the Ontario Power Authority(the OPA)has changed their rules,establishing a points system to determine the priority for offering Feed-In-Tariff(FIT) Contracts for rooftop solar projects. Points will be awarded to applications that have a formal Municipal Council Support Resolution from the municipality in which the project is located. We are requesting your help in obtaining this municipal council support from the City of Pickering for our project.We would need to have the support resolution in the wording in the attached resolution template from the OPA in order for them to accept it. For more information on the OPA rules pertaining to the FIT program and its benefits to Ontario communities, please refer to the following document: http://www.energy.gov.on.ca/docs/en/FIT-Review-Report.pdf Professional Engineers Authorized by the Association of Professional Engineers of Ontario Ontario to offer professional engineering services MANN ENGINEERING 0 £NEROY MANAGEMENT SPECIALISTS 150 Bridgeiand Avenue, Suite 101 Phone(416)2019109 Toronto,Ontario,Canada Fax(416)2018050 M6A 125 www.mannengineering.com A summary of the solar products to be installed and more information about the project can be found in Appendix A attached. Thank you in advance for your support,and feel free to contact me at(416)201-9109 ext 158 or jdu @mannengineering.com if you have any questions. Sincerely, Joan Du Vice President of Renewable Projects Mann Engineering Ltd. Encl. • 10 Professional Engineers Authorized by the Association of Professional Engineers of Ontario Ontario to offer professional engineering services 67:,','.,-,..;-el MANN ENGINEERING 1:::11 )1'0 ENERGY MANAGEMENT SPECIALISTS 150 Bridgeland Avenue, Suite 101 Phone(416)2019109 Toronto,Ontario,Canada fax(416)2018050 M6A US www.mannengineering.com APPENDIX A-PROJECT INFORMATION Project#1: Applicant Name: Mann Green Earth Rooftop LP Building Address:890 Brock Road, Pickering,ON, L1W 1Z9 Capacity: 164 kW Type of Installation: Rooftop Solar PV Equipment to be installed: Panels: Polycrystalline Solar Modules,Suntech or Equivalent; Inverters:AC/DC Inverters, Eaton/KACO or Equivalent. Aerial Photo of Building: , .' n 6 V:- -‘—'.. 44ki,-,:","`-'''''-4- -.; .?. . ; ',ill, fl, ,‘,A r ice- , s k • r ${ sfr ,' y �5 �; � rte, .r 'id, Professional Engineers Authorized by the Associatio of Professional Engineers of Ontario lir Ontario to offer professional engineerin ng services 120 Adetaide Street Nest,Suite 1600 Toronto,Ontario M5H 1T1 ONTARIO( T 416.967-7474 POWER AUTHORITY F 416-967-1947 www.powerauthority.on.ca PRESCRIBED FORM/TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 6.1(d)(i)-FIT Rules,Version 2.0 OPARP/f-FIT-015r1 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules,Version 2.0. Resolution NO: Date: WHEREAS Mann Green Earth Rooftop LP (the"Applicant")proposes to construct and operate a rooftop solar (the"Project")on 890 Brock Road (the"Lands")in City of Pickering under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of City of Pickering indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS,pursuant to the rules governing the FIT Program(the"FIT Rules"),Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Pickering supports without reservation the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. (Note: signature lines for councilors or other representatives,as appropriate) • FIT reference number: (Note:Must be inserted by Applicant to complete Application) Aug 2012 Page 1 of 1 DICKERING December 10, 2012 COMMITTEE REPORTS a) Joint Report JT 2012-10 of the Joint Planning & Development and Executive Committee Pages 1. Director, Community Services, Report CS 44-12 23-36 Valley Farm Road and Glenanna Road Traffic and Safety Concerns Recommendation 1. That Report CS 44-12 of the Director, Community Services regarding traffic and safety concerns on Valley Farm Road and Glenanna Road, in response to Resolution #113/12 be received; 2. That the crosswalk request on Valley Farm Road at either Avonmore Square, in the vicinity of the 1880/1890 Valley Farm Road driveway, or at the intersection with The Esplanade North not be supported based on the traffic study results and staff recommendation; 3. That an IPS crosswalk be installed on Glenanna Road located on the south side of The Esplanade North be considered in the 2013 Capital Budget. 4. That 50 km/h speed limit signs be installed on Valley Farm Road and Glenanna Road, and that two pedestrian crossing signs on Valley Farm Road be installed close to 1880/1890 Valley Farm Road with "Watch for Seniors" tabs added to the signs, and that the existing pedestrian crossing sign on Valley Farm Road north of Diefenbaker Court be relocated to a location south of Diefenbaker Court and a "Watch for Seniors" tab be installed on both existing pedestrian crossing signs; 5. That staff investigate reducing the speed limit on Valley Farm Road and Glenanna Road from 50 km/h to 40 km/h and bring back a report to Council. 2. Director, Corporate Services & City Solicitor, Report CST 32-12 37-39 Section 357/358 of the Municipal Act—Adjustment to Taxes Recommendation 1. That Report CST 32-12 of the Director, Corporate Services & City Solicitor be received; 2. That the write-offs of taxes as.provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 3. Director, Corporate Services & City Solicitor, Report CST 33-12 40-44 2013 Temporary Borrowing By-law Recommendation 1. That Report CST 33-12 from the Director, Corporate Services & City Solicitor be received; 2. That the temporary borrowing limit to meet 2013 current expenditures pending receipt of taxes and other revenues be established at $38,000,000 for the period January 1, 2013 to September 30, 2013 inclusive, and $19,000,000 thereafter until December 31, 2013; 3. That the temporary borrowing limit for capital purposes for 2013 be established at $47,000,000; 4. That the attached draft by-law providing for the temporary borrowing of monies, be enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 4. Director, Corporate Services & City Solicitor, Report CST 34-12 45-48 2013 Interim Spending Authority Recommendation 1. That Report CST 34-12 from the Director, Corporate Services & City Solicitor be received; 2. That the 2013 Interim Operating Expenditures be approved at 50% of the prior year's budget, including adjustments, as contained in Attachment 1, pending approval of the formal 2013 Current Budget by Council; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 5. Director, Corporate Services & City Solicitor, Report CAO 23-12 49-97 Administrative Amendments to Taxicab Licensing By-law 6702/06 Recommendation 1. That Report CAO 23-12 regarding administrative and fee amendments to Taxicab Licensing By-law 6702/06 be received; 2. That the proposed amendments in the draft by-law attached be enacted. 6. Heritage preservation of the Brophy Stone House Whereas the Brophy house at 4355 Brock Road is listed in the City of Pickering 2008 Municipal Heritage Register as.of Cultural Heritage Value; Whereas there are few remaining stone houses of heritage importance remaining in Pickering; Whereas other heritage properties and structures upon the federal lands within the boundaries of the City of Pickering, have been facing constant significant decline in numbers due to demolitions, especially in the past two years; • Whereas based on the report by Barry Bryan and Associated Ltd. And subsequent inspections, that restoration is definitely feasible; Whereas new interest and potential plans have arisen to rescue the Brophy stone house from demolition; Now Therefore be it resolved that the Council for the City of Pickering directs staff to explore with Transport Canada, the possibility of practical retention of the Brophy stone house located at 4355 Brock Road, subject to reaching a reasonable arrangement. This matter is to be conducted within the next two weeks. • Cali = G;,� REVISED PI December 10, 2012 • NEW AND UNFINISHED BUSINESS PAGES 1. Director, Office of Sustainability, Report OS 05-12 39-54 Solar PV Installation under the Provincial FIT 2.0 Program Proposal for a Roof Lease at the Claremont Community Centre Recommendation 1. That Council receive Report OS 05-12 concerning the establishment of a roof-top solar PV system at the Claremont Community Centre; 2. That Council support the proposal set out in Attachment 1, submitted by Veridian Connections Inc. and Solera Sustainable Energies Company Limited, to lease roof space at the Claremont Community Centre, and authorize the appropriate City officials to enter into a roof-lease agreement as set out in the proposal, if the project is granted a contract under the provincial Feed-in-Tariff (FIT) 2.0 program; 3. That Council adopt a project specific resolution as set out in Attachment 2 to this Report, to be used in support of a submission to the Ontario Power Authority for a contract offer for this project under the FIT 2.0 program: and 4. That all City revenues generated from this project be used to fund future energy conservation, generation and efficiency initiatives on property owned or leased by the City. 2. Director, Community Services, Report CS 53-12 57-66 Quotation for Supply & Delivery of One Multi-Purpose Sidewalk Tractor with Attachments -Quotation Q-63-2012 Recommendation 1. That Report CS 53-12 of the Director, Community Services regarding the Supply and Delivery of One Multi-Purpose Sidewalk Tractor with Attachments be received; 2. That Quotation No. Q-63-2012, as submitted by Joe Johnson Equipment for the Supply and Delivery of One Multi-Purpose Sidewalk Tractor with Attachments in the amount of$163,159.57 (HST included) be accepted; 3. That the total gross project cost of$165,419.57 (HST included) and a net project cost of$148,965.45 (net of HST rebate) be approved; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the project as follows: • a) the sum of$148,000.00 be financed by the issue of debentures by The Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined b) the balance of$965.45 plus issuing cost be funded from property taxes c) the annual repayment charges in the amount of approximately $31,850.00 be included in the annual Current Budget commencing in 2013 and continuing thereafter until the debenture financing is repaid d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. City A Report to Council .1 ,1�_saT PI �KERI1 V Report Number: OS 05-12 Date: December 10, 2012 From: Thomas Melymuk Director, Office of Sustainability Subject: Solar PV Installation under the Provincial FIT 2.0 Program - Proposal for a Roof Lease at the Claremont Community Centre - File: D-1000-003 Recommendation: 1. That Council receive Report OS 05-12 concerning the establishment of a roof-top solar PV system at the Claremont Community Centre; 2. That Council support the proposal set out in Attachment 1, submitted by Veridian Connections Inc. and Solera Sustainable Energies Company Limited, to lease roof space at the Claremont Community Centre, and authorize the appropriate City officials to enter into a roof-lease agreement as set out in the proposal, if the project is granted a contract under the provincial Feed-in-Tariff (FIT) 2.0 program; 3. That Council adopt a project specific resolution as set out in Attachment 2 to this Report, to be used in support of a submission to the Ontario Power Authority for a contract offer for this project under the FIT 2.0 program: and 4. That all City revenues generated from this project be used to fund future energy conservation, generation and efficiency initiatives on property owned or leased by the City. Executive Summary: The City has received a joint venture proposal from Veridian Connections Inc. (Veridian) and Solera Sustainable Energies Company Limited (Solera) for a solar PV system at the Claremont Community Centre (see Attachment 1). The proposal is for a 20-year roof lease to enable the installation and maintenance of a 99 kW solar PV system under the provincial FIT 2.0 program. In return for the roof lease, the City would receive guaranteed revenues of$120,000 over the duration of the contract ($6,000 annually). Should Council support the proposal, it is recommended that a project specific resolution be adopted for inclusion in the submission to the Ontario Power Authority (OPA) under the FIT 2.0 program, using the prescribed form provided by the OPA (see Attachment 2). Report OS 05-12 December 10, 2012 Subject: Roof-top Solar Proposal, Claremont Community Centre Page 2 It is also recommended that all revenues generated by this installation be allocated and used exclusively to assist future energy conservation, generation and efficiency initiatives on property owned or leased by the City. Financial Implications: There would be no cost to the City for the installation or maintenance of the system. Under the proposal, the City would enter into a 20-year roof lease agreement. In return, the City would receive $6,000 annually in guaranteed revenues regardless of the performance of the system. Over 20 years, total revenue would be $120,000. The City's return would represent approximately 11% of the total revenue estimated to be generated by the system (based on an assumed average production of 100,574 kWh of energy annually, and a FIT 2.0 contract price of$0.548 per kWh). This rate of return would be within the industry average for roof-leases of this nature. Discussion: 1. The new FIT 2.0 program is a point-based system, and priority points will be given to those projects that are supported by municipal council resolutions. In August 2012, following a review of the original FIT program that was launched in 2009, the Province adjusted the price schedule and made other changes to the FIT rules and requirements. Among the various changes, the new program (FIT 2.0) establishes a point-based system for renewable energy projects over 10 kW in size. Points will be awarded as outlined below. Project Type Priority Points Community Participation Project 3 Aboriginal Participation Project 3 Education or Health Participation 2 Non-Project Type • Priority Points Municipal Council Resolution , 2 Support Resolution 2 Project Readiness 1 Pre-Existing Application Time Stamp is on or prior to July 4, 2011 1 Pre-Existing Application Time Stamp is on or after July 5, 2011 0.5 Education or Health Host 2 System Benefit 1 CORP0227-07/01 revised Report OS 05-12 December 10, 2012 Subject: Roof-top Solar Proposal, Claremont Community Centre Page 3 Obtaining a contract from the OPA under FIT 2.0 is expected to be a highly competitive process. Accordingly, the more priority points a project obtains, the better the chance the project has of obtaining a contract. As noted in the table above, a municipal council resolution nets the applicant two priority points. 2. The City has received a proposal from Veridian and Solera to establish a solar PV system on the roof of the Claremont Community Centre. Veridian and Solera intend to enter into a joint venture partnership, and have submitted a proposal to the City for the installation of a 99 kW roof-top solar PV array on the Claremont Community Centre (see Attachment 1). The array would be owned, operated and maintained by the partnership, and a monthly flat-rate rental fee would be provided to the City for the lease of the roof space, for a 20-year period. The project would only proceed if a contract is awarded by the Ontario Power Authority under the FIT 2.0 program and all other necessary business related approvals, permits and agreements are obtained. The Claremont Community Centre is the only City owned facility readily available for the FIT 2.0 rooftop solar program. Figure 1 below shows a schematic layout of the proposed solar array on the roof of the facility. Figure 1 Solar PV Installation at Claremont Community Centre (schematic) .'"re , 1,41441vir • - as ax � e s ; +a4 � +Wdie4eneNxea+e.Moro w poa .00 Oo, Should the Veridian/Solera proposal be supported, it is also recommended that Council adopt the resolution set out in Attachment 2 for inclusion in the submission to the OPA, so that the available priority points can be obtained. We understand Veridian and Solera will also actively be seeking aboriginal and/or community partners in this project in order to obtain additional priority points. CORP0227-07/01 revised . Report OS 05-12 December 10, 2012 Subject: Roof-top Solar Proposal, Claremont Community Centre Page 4 3. Revenues from this project will be reinvested in energy related initiatives. The electricity generated by the Claremont solar project will be fed back into the grid. It will not reduce energy use at the facility. Nevertheless, there is an opportunity to directly link this renewable energy installation with the City's corporate energy consumption and greenhouse gas emissions reduction targets by reinvesting the funds generated by this project into other City energy related initiatives. It is therefore also recommended that all revenues generated from this project be used to fund future energy conservation, generation and efficiency initiatives on property owned or leased by the City. Attachments: 1. Veridian/Solera proposal to the City for a solar PV installation 2. Municipal Council support resolution under the FIT 2.0 program Prepared By: Approved/Endorsed By: Shauna Muir Thomas Mely uk, rCIP RPP (Acting) Coordinator, Sustainability Director, Offic- of Sustainability Gilbe Boehm Supervisor, Energy Management & Projects SM:mld Recommended for the consideration of Pickering C. Council / '/J/ 1).€6. 4 r zo l 2, Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised ►RT#OS OS✓c E X P E I E E C O U N T STM A PROPOSAL FOR THE DEVELOPMENT OF A SOLAR POWER SYSTEM FOR THE CORPORATION OF THE CITY OF PICKERING MR. THOMAS MELYMUK .7 lf l ;Y } r R 1.AN . . . , , . . .. . - : I'...- ft. ...:::f:.., ,..... .:::::,.. r .. '• e, r€ .1L yew oCrtrirppN r' ' "f S *" •:X • {rye fi'l 1 "i . o Cra ,r'ate. ;V: ,. ,••••,.,,, .,c,rrar olt carrIpmr-ty' . \ ti . , v! +yk it ATTACHMENT#. REPORT REPORT#S 0 02or /► Table of Contents Introduction 2 Business Venture 3 Project Description 4 Technical Details 6 Value Proposition 0 7 Intelligent Monitoring 8 About Solera 9 About Veridian 10 r<r , 1 E R DIAN.: the so13r CONNCIONS K7caw�r ccampacr°sy„^ ATTACHMENT# / TO REPORT# QS OS-la 3 cell November 21, 2012 Introduction and Business Venture Descriptions to City of Pickering Solar PV Proposal Introduction: This proposal, dated November 21, 2012, is made to the City of Pickering for the installation and maintenance of a 99 Kilowatt roof-top solar PV array on the Claremont Community Centre and Fire Station 4, located at 4941 Old Brock Road, Pickering. The solar PV array would be owned, operated and maintained by the business venture described below and would provide a monthly flat-rate rental fee to the City of Pickering for the lease of the roof space for a twenty (20) year period. This proposal is made to the City of Pickering with the understanding that a contract offer will be provided from the Ontario Power Authority (OPA), under the Feed-in-Tariff (FIT) 2.0 program rules, to the business venture described below. The project described in the proposal would only proceed should the contract offer be provided by the OPA and all other necessary business related approvals, permits, licenses, agreements, etc. being completed satisfactorily to all parties involved, otherwise this proposal, will be considered null and void. For clarity, as a minimum, the following conditions are required prior to proceeding with the project: a) FIT Contract Offer received from OPA under FIT 2.0 program rules and prices as last published by the OPA up to October 30, 2012 b) Acquisition of successful Capacity Impact Assessment from Hydro One and Veridian c) Claremont Community Centre roof has sufficient structural strength to support solar PV system d) Acquisition of Notice to Proceed from the OPA e) Satisfactory business arrangement established with Aboriginal or Community Partner f) Veridian Board of Directors Approval to proceed 01 2 VER1DIAN CONNECTIONS ATTACHMENT#.1.' . .TO REPORT# O 0-5-I Eer ihk thEe solar power company Business Venture: This proposal contemplates the establishment of a joint business venture between Solera Sustainable Energies Company Limited (Solera), Veridian Connections Inc. (Veridian), and an Aboriginal or Community group partner to be determined. Under the recently released FIT 2.0 program rules, renewable energy projects compete for FIT contracts through a points based system. The principal reason for introducing a points based system for scoring renewable energy projects is to ensure viable and beneficial projects receive contract offers from the OPA. The competition for these contracts is expected to be very high in the next release of contract capacity. The highest score for a renewable energy project under the OPA's points based scoring system is known as a "Set Aside Project." It is our belief that it will be necessary to achieve the status of a Set Aside Project in order to ensure a contract offer for the Claremont Community Centre Project. In order to achieve • the status of a Set Aside Project it is necessary to form a business relationship whereby a 51% investment in the project is made by an Aboriginal or Community group. The remaining 49% investment can be made by other parties, such as Solera and Veridian, in the case of the Claremont Community Centre Project. It is our intent to form a business relationship that ensures Set Aside Project status for the project. It is our intent to ensure, that although 51% investment is made in the project through an Aboriginal or Community group, super-majority rights for the operation of the business will remain with Veridian. R I .A N - th 9.4 .1 ..r 0 1.4 N E C P" I O N 5 power .. _r ..... 3 0c0m1Daray,. ATTACHMENT#1_,„TO REPORT# 0 5--"f..2 Project Description: S o� 11 Claremont Community Centre Our phase-one review of satellite photos of your properties indicates the available area for solar PV installations of optimal productivity as shown below rielfir ' ' � r q t . d * fit+^ $ r."'' 4"r''1, `, ,,,,.-4',%, . \. 424- t fL 1.*** . 10 ",,ik„ 511,..-'-:,,,,,e..' :: 4 ,,,, " , , ,..4A„,„.,,....!..„,.. .„„:,,, ,...0 ...iii1004‘,%* , , ,‘ .. .,,,,,.... .tt 0,..„...44. 0....,, . $ ..t. 0....,. , t.., ‘,.., .,,,,„ ., ,, , e -s, .„....... : ,...r., _ *.m.,,,,,,4,..,„.51.,„c:i ,K'p"t� "'�, '� .� ... � -a x�\_ n��^ ,: / - Mf1CUw��3t2lFCd IM�WNN 9N�psit< tEA;B,,1j.no9, .U€ ,N.< s =. ?.,:s..$ ..�� B 'd> k Cxrf>xg C3 43strsY 38?�xt„vgt4Gxt Afa ........., T a 5 "Eat - 4 4 \ ' a yr R I i A_V tl i so13r \ power N I i cori-lpsaryv ATTACHMENT#_l,_TO REPORT#._ D- �2 (� or /1 The Veridian / Solera /Aboriginal or Community partner partnership (Generator) will own, operate and maintain the 99 kW solar PV array on the roof of the Claremont Community Centre. The City of Pickering will receive a roof lease rate of$6,000 per annum for the duration of the 20 year FIT contract, with no business risk associated with the solar PV system. The City of Pickering will not be required to make any payments with respect to capital, operating or maintenance costs associated with the system. The City of Pickering will be required to execute a roof-lease agreement with the Generator for a 20 year period. At the end of the 20 year FIT Contract and roof-lease period, and if both parties agree at the time, the parties shall, in good faith, enter negotiations to reach an agreement for the sale of electricity generated from the solar PV system. The basis of the agreement shall be the sale of any electricity produced by the solar PV system and injected behind the utility meter (displacing electricity otherwise purchased from the electrical grid) at the Claremont Community Centre. The electricity would be sold on a "per kWh" basis as measured by the electricity meter installed on the solar PV system. Should both parties not agree at the end of the 20 year FIT Contract and roof-lease period to enter negotiations for the sale of electricity generated by the solar PV system or if both parties are unable, in good faith, to reach an agreement for the sale of electricity from the solar PV system or if regulations prohibit the generation and sale of electricity behind the utility meter, the Tenant shall have ninety (90) days to dismantle and remove the solar PV system from the Landlord's roof. ..,, \ _ /04 ., VERIDIAN M.._�__ thi® solar .., CONNECTION! S 5 Powcw company' ATTACHMENT#I TO REPORT# 1S 6 s~rc Technical Details -7 o� il Specifically for this project, we carried out a pre-design simulation per the table below: • Technical Details Claremont Community Project Centre 4941 Old Brock Road, Location Pickering, ON Installed capacity 99 kWp Number of PV modules 396 Ontario-made 250W Module type module Inverter 7 x Kaco string inverters Non-Penetrating engineered PV mounting Mounting system type system, Inclination angle 27° 164 x 19° (South East) 116 x -710 (South West) Orientation 116 x 109 (North East) FIT contract period 20 years 164 x 1,165 116 x 1,055 116 x 920 Specific energy yield 1065 kWh / kWp Average energy produced per year 100,574 kWh CO2 emission avoided per year 61,350 kg CO2 ''S • k. ^yx lA CONNECTiON5 Fowiar ... ... cc)mparly rte. 6 ATTACHMENT#_____I TO REPORT# �S- l OF [1 • • Value Proposition to the City of Pickering: 20 year roof lease contract Annual rental income $6,000 Total (20 years) rental income $120,000 sot!.g, cr E RID AN ry tYca solar powc r comps-at-y,: CONNECTIONS 7 ATTACHMENT# I TO REPORT#OS ©S—I D J Intelligent Monitoring 9 or- (I Solera's intelligent monitoring system will provide for internet-based viewing of the PV system's performance and historical data. Remote data acquisition and evaluation allows Solera to remotely track system performance and identify any performance trends that may require attention. Additionally, Solera offers an optional local display—a 32" LCD monitor with live system information feed that will be installed in an agreed-to location within the facility. au 1r aafo ' ' f !)(i r scateraerterls.cOn '. {. " �. "" _ _ ANALY2ER �., SUPPORTiiY « STATUS OUTPUT - Ch FN YNIlA Y{ YYD ycj i' e r K Q4 F '''4,P,"<" ''''''''';:e. : $ ..$, l't AEV[NEERER HYJbA - l .:..._- 5— E Y v x• 8p POWER t16 tnV ,3 Ja z '' > za Qa � IC ',.,a, .�En..o .''. al INSO ATION x_....234 -W/,r SYSTEM OK :usmn REVENUE 'FAt;; =c3'. 911 j zxr a iR z:: Ir.k3 tr tzt7N, 0 MAINTENANCE ALERT"ustan ENERGY to I 1 ... . ...... SAV{ED 9A lttors 0"GaSathe 3++ � . a k wt } Example of SolarVu Monitoring System • e ..,8 I �N power O NA ,1 N E C A N py, Gc�m an ATTACHMENT# TO REPORT# .x_06--14/00� 11 About Solera Over more than 15 years we have developed commercial grid-tied PV projects that have led Ontario's movement toward solar power on schools, offices, factories, warehouses, and high rise towers.We are - - '°� .,......, well versed in the requirements o operating in institutional and commercial settings, and we understand how to work with clients to ``"�����f �� r ensure that their day to day business, and that of their tenants, is not ° " ' ° impacted by our project developments. .�- Ample project experience counts more than ever, as Ontario solar projects have become ahigh-profile acquisition for many property Owners. Leveraging Solera's extensive experience and project track record, our clients are assured of impeccable project management throughout the execution phase, and premium project performance 100kW project at the new once operational. Ajax Operations Centre, Ajax ON * Solar PV energy systems specialist since 1991w * Canada's first wide-scale project with grid-tied PV in 1999 * Canada's largest grid-tied PV project, Toronto Hydro 2004y* First national solar PV Project of the Year Award 2004 . . �. 4 ° * First Ontario RESOP (FIT) PV project to bre connected 2006 ` * Key Clients Include: Toronto Hydro Underwriters Laboratories of Canada . - a w Canadian Standards Association « - York Region Veridian Corporation Town of Ajax 1401W project at Veridian Whitby Hydro head offices, Ajax ON Centennial Plastic Mfg. Canadian Opera Company .; Toyota �u Central Lake Ont. Conservation Authority � � � Planters Canada w Hatch Ltd. MW Canada Ltd :4171,,,,'', Purdue Pharma �, x .s Lowe's Canada Township of Perth East Township of New Tecumseth 280 kW project, Planters Township of Georgian Bay Peanuts, Toronto ON Ryerson University Western Fair District, London \1„ — –"Ir''''' 40,./ '4 19111,,, -',. V E .I � 9 th'e' scalar ccsrn p.eny , ATTACHMENT#_1___TO REPORT# 6S"I I I of (I About Veridian Veridian is a progressive, community-owned energy company that provides electricity distribution services to more than 115,000 customers in nine municipalities across east central Ontario. The company focuses on providing reliable, efficient and sustainable energy solutions and services. A top priority is the health and safety of employees and members of the public. Veridian is an important fixture in the communities it serves. In addition to providing reliable service at reasonable rates, Veridian promotes economic growth, community building and sustainable living. To learn more about Veridian and the benefits it brings to its community partners, visit www.veridian.on.ca. This information is of a confidential nature and is not to be copied or distributed beyond the intended recipient. C)i Sao y�ry' EZny" C O N N E C T I O N S \\ 10 ATTACHMENT#�1 O REPORT#D 6 c9-5- I� 120 Adelaide Street West,Suite if ONTARIO Toronto,Ontario MSH 1T1 T416-967-7474 POWER AUTHORITY F 416-967-1947 www,powerauthority.on.ca PRESCRIBED FORM/TEMPLATE:MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 6.1(d)(i)-FIT Rules,Version 2.0 oPARP/f-FIT-01sr Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules,Version 2.0. Resolution NO: Date: December 10,2012 WHEREAS Solera Sustainable Energies Company Limited,Veridian Connections Inc. (the"Applicant")proposes to construct and operate a 99kW rooftop solar PV project (the"Project")on Claremont Community Centre,4941 Old Brock Road (the"Lands")in The City of Pickering under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of The Corporation of the City of Pickering indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS,pursuant to the rules governing the FIT Program(the"FIT Rules"),Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the Corporation of the City of Pickering supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. (Note: signature lines for councilors or other representatives,as appropriate) FIT reference number: (Note:Must be inserted by Applicant to complete Application) ov 8,2012 Page' Ctq al ='= PI December 10, 2012 NEW AND UNFINISHED BUSINESS PAGES 1. Director, Office of Sustainability, Report OS 05-12 35-50 Solar PV Installation under the Provincial FIT 2.0 Program Proposal for a Roof Lease at the Claremont Community Centre Recommendation 1. That Council receive Report OS 05-12 concerning the establishment of a roof-top solar PV system at the Claremont Community Centre; 2. That Council support the proposal set out in Attachment 1, submitted by Veridian Connections Inc. and Solera Sustainable Energies Company Limited, to lease roof space at the Claremont Community Centre, and authorize the appropriate City officials to enter into a roof-lease agreement as set out in the proposal, if the project is granted a contract under the provincial Feed-in-Tariff(FIT) 2.0 program; 3. That Council adopt a project specific resolution as set out in Attachment 2 to this Report, to be used in support of a submission to the Ontario Power Authority for a contract offer for this project under the FIT 2.0 program: and 4. That all City revenues generated from this project be used to fund future energy conservation, generation and efficiency initiatives on property owned or leased by the City. 2. Director, Community Services, Report CS 53-12 51-60 Quotation for Supply& Delivery of One Multi-Purpose Sidewalk Tractor with Attachments -Quotation Q-63-2012 Recommendation 1. That Report CS 53-12 of the Director, Community Services regarding the Supply and Delivery of One Multi-Purpose Sidewalk Tractor with Attachments be received; 2. That Quotation No. Q-63-2012, as submitted by Joe Johnson Equipment for the Supply and Delivery of One Multi-Purpose Sidewalk Tractor with Attachments in the amount of$163,159.57 (HST included) be accepted; 3. That the total gross project cost of$165,419.57 (HST included) and a net project cost of$148,965.45 (net of HST rebate) be approved; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the project as follows: a) the sum of$148,000.00 be financed by the issue of debentures by The Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined b) the balance of$965.45 plus issuing cost be funded from property taxes c) the annual repayment charges in the amount of approximately $31,850.00 be included in the annual Current Budget commencing in 2013 and continuing thereafter until the debenture financing is repaid d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. • city Report to Council PICKERING Report Number: CS 53-12 Date: December 10, 2012 From: Everett Buntsma Director, Community Services Subject: Quotation for Supply & Delivery of One Multi-Purpose Sidewalk Tractor with Attachments - Quotation Q-63-2012 - File: A-1440 • Recommendation: 1. That Report CS 53-12 of the Director, Community Services regarding the Supply and Delivery of One Multi-Purpose Sidewalk Tractor with Attachments be received; 2. That Quotation No. Q-63-2012, as submitted by Joe Johnson Equipment for the Supply and Delivery of One Multi-Purpose Sidewalk Tractor with Attachments in the amount of$163,159.57 (HST included) be accepted; 3. That the total gross project cost of$165,419.57 (HST included) and a net project cost of$148,965.45 (net of HST rebate) be approved; 4. That Council authorize the (Acting) Division Head, Finance & Treasurer to finance the project as follows: (a) the sum of$148,000.00 be financed by the issue of debentures by The Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined (b) the balance of$965.45 plus issuing cost be funded from property taxes (c) the annual repayment charges in the amount of approximately $31,850.00 be included in the annual Current Budget commencing in 2013 and continuing thereafter until the debenture financing is repaid (d) the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. Report CS 53-12 December 10, 2012 Subject: Supply & Delivery of One Multi-Purpose Sidewalk Tractor with Attachments Page 2 Executive Summary: The City of Pickering currently utilizes a fleet of equipment to perform a wide range of sidewalk and roadside maintenance activities. A replacement for the oldest tractor was approved in the 2012 Capital Budget. Two companies were invited to quote and an advertisement was placed on the City's website. Three companies responded by the official submission date and time. Upon review of all submissions received, and equipment demonstration evaluated by a committee comprised of staff from Operations and Supply & Services, the equipment that meets the City's requirements and specifications is being recommended. Financial Implications: 1. Quotation No Q-63-2012 One Multi-Purpose Sidewalk Tractor with Attachments $132,464.00 One double trip sidewalk plow with 5,725.00 replaceable cutting edge One hydraulic rear mounted sand spreader 6,200.00 minimum 1/2 cubic yard capacity Total $144,389.00 HST (13%) 18,770.57 Total Gross Tender Cost $163,159.57 2. Estimated Project Costing Summary Quotation No. Q-63-2012 One Multi- $144,389.00 Purpose Sidewalk Tractor with Attachments Licence & Miscellaneous Cost 2,000.00 Total Cost $146,389.00 HST (13%) 19,030.57 Total Project Gross Costs $165,419.57 HST Rebate (11.24%) (16,454.12) Total Project Net Costs $148,965.45 3. Approved Source of Funds Account Code Source of Funds Budget Required 5311.1206.6178 Debt— 5 Years $150,000.00 $148,000.00 Property Taxes 965.45 Total Funds $150,000.00 $148,965.45 Project Cost under (over) approved funds by $1,034.55 CORP0227-07/01 revised Report CS 53-12 December 10, 2012 Subject: Supply & Delivery of One Multi-Purpose Sidewalk Tractor with Attachments Page 3 Discussion: The purchase of One Multi-Purpose Sidewalk Tractor with Attachments was identified and approved by Council in the 2012 Property Maintenance Capital Budget. A quotation document was prepared by Supply & Services, advertised on the City's website, and three companies submitted a bid. Upon review of the quotations received, the low bid from Viking Cives Limited did not meet all minimum specifications. Furthermore, the vendor was unable to provide the required onsite demonstration. Therefore, only two sidewalk tractors could be demonstrated and evaluated. To evaluate the performance of the two sidewalk tractors, Supply & Services arranged for both vendors to provide a demonstration at the Operations Centre, and a Pickering worksite. An evaluation form was prepared and the Evaluation Committee comprised of staff members from Roads, Parks, Fleet, and Supply & Services evaluated four categories of each machine's performance. A copy of the evaluation form was provided to the company sales representatives who attended the demonstration at the Operations Centre. An evaluation summary is attached. The results of the demonstration conclude that the low bid multi-purpose sidewalk tractor demonstrated by Cubex Ltd. did not meet the performance requirements. It is the recommendation of the Director, Community Services that the bid submitted by Joe Johnson Equipment in the amount of$163,159.57 (HST included) be accepted and the total net project cost of$148,965.45 be approved. Attachments: 1. Summary memo from Supply & Services dated November 16, 2012 2. Evaluation Form 3. Total Score Summary 4. Being a by-law to authorize the Supply and Delivery of one Multi-Purpose Sidewalk Tractor with Attachments in the City of Pickering and the issuance of debentures in the amount of$148,000.00 Prepared By: Approved/Endors- •B : ad f� nt Smith Everett Btititsma M:nager, Operati• s & Fleet Services Director, Community Services CORP0227-07/01 revised Report CS 53-12 December 10, 2012 Subject: Supply & Delivery of One Multi-Purpose Sidewalk Tractor with Attachments Page 4 1 1 1 'Vera A. Felgemac 'er Stan Karwowski, MBA, CMA C.P.P., CPPO, CPPB, C.P.M., CMM III (Acting) Division Head, Finance & Manager, Supply & Services Treasurer Caryn Kong, CGA Senior Financial Analyst-Capital & Debt Management GS:Ir Recommended for the consideration of Pickering. ity Council i / .,,/, 72ee-- 4.iz z Tony 'revede , P.Eng. Chief Administrative Officer CORP0227-07/01 revised - Cali -,1E +ACHMENT#1_TO REPORT#CSsa-l2. Nalits"ONI101_ (gyp Memo To: Everett Buntsma November 16, 2012 Director, Community Services (revised) From: Vera A. Felgemacher Manager, Supply & Services Copy: Manager, Operations & Fleet Services Subje Request for Quotation No. Q-63-2012 • ct: Quotation for Supply & Delivery of One (1) Multi-Purpose Sidewalk Tractor with Mower Submission Date: Thursday, October 18, 2012 - 12:00 Noon (local time) - File: F-5300-001 • Further to the memo dated October 18, 2012, three (3) quotations proceeded to Stage II of the evaluation process. Stage II consists of a scoring on the basis of the Rated Criteria. Subject to the Terms of Reference and Governing Law, the top-ranked respondent as established under the evaluation will be selected to enter into a contract for the provision of the Deliverables. The selected respondent will be expected to enter into a contract within the timeframe specified in the selection notice. Failure to do so may, among other things, result in the disqualification of the respondent and the selection of another respondent, or the cancellation of the RFQ. Stage II consists of an evaluation of the quotation to determine the high score based on the following rated criteria categories: Price (25 points) Equipment Demonstration (25 points). An equipment demonstration from Joe Johnson Equipment was held on Wednesday, October 31, 2012 at 10:00 am and Cubex Ltd. on Monday, November 5, 2012 at 10:00 am. Viking Cives Ltd. was unable to provide a machine for demonstration and evaluation. Appendix A - Deliverables — Item #3 - Material Disclosure states: 4. The City will require a demonstration of the equipment being quoted upon, including provision for City staff to operate the equipment being quoted upon. Such demonstration shall be provided at no charge to the City. Each member of the Evaluation Committee has completed evaluating the quotations submitted by Joe Johnson Equipment and Cubex Ltd. and a combined average score for each quotation was determined, completing Stage II of the evaluation process. Joe Johnson Equipment is the top-ranked respondent with the Multi Purpose Tractor Mower price of$132,464.00,HST extra. If the two optional extras (sidewalk snow plow and sand spreader) quoted upon are required and sufficient funds are available, the quotation is $144,389.00, HST extra and Joe Johnson Equipment would remain the top-ranked respondent. In accordance with Purchasing Policy Item 06.12, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is over $125,000, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO and Council. Please prepare a Report to Council to include the following items: (a) the appropriate account number(s) to which this equipment is to be charged; (b) the budget amount(s) assigned thereto; • (c) Treasurer's confirmation of funding; (d) related departmental approvals; and (e) related comments specific to the project. An approved "on-line" requisition will be required to proceed. Please do not disclose pricing to enquiries. Calls can be redirected to Supply & Services. Respondents will be advised of the outcome in due course. If you require further information or assistance please contact me or a member of Supply & Servi es. VAF Attachments November 16, 2012 (revised) Request for Quotation No. Q-63-2012 Page 2 Multi-Purpose Sidewalk Tractor with Mower ., ATTACHMENT# 2 TO REPORT#C Z c_. n . x *. al 2. CD3 CCDD = 0 tirt•• 0 x o 0_ �• CD c ? ` m .r cn C 3 CD . N N N . —L -` 01 "p � 1 bi b 2• n o 01 o cD• Con O !it an (� .— Co 0 c°1i3 °' 0 * • 3 O 54). al a, ty 0 3 • • . O 01 O 3 A. N Er C ,,• O O < o =� CA rn n = , A� = 0 rn 'v G a c� � rn • al °« -I cD w O Ca 5a'S23 CI O Qom SO . y _ Z cD j . 9 < =a) -Ti '* N C co c o • N o m • • O 3 " . CI .,,TTACHMENT# TO REPORT# 53-I 2- m< < c o CD SD - CD N w 5(o X 0 0 D3. C) r =. < 0_ ai aD n D o —o m CD CO = '' C) m 0 co 3 N. 3 C-. r r i' 13 CA) C 13 0- N o cu E*) V) c :. CDD uc_ D = c oct) < � O w N N D CD5, c ° c NO 3 a), iv o c' 3 a o cQ :-1- 7.: N U N E 0 0 D CD 0 co CD o : (D .N .p- 0C. x z x .,"to ATTACHMENT# TO REPORT# _The Corporation of the City of Pickering By-law No. Being a by-law to authorize the Supply and Delivery of One Multi-Purpose Sidewalk Tractor with Attachments project in the City of Pickering and the issuance of debentures in the amount of$148,000.00 Whereas Section 11 of the Municipal Act, 2001, as amended, provides that a,lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in that Section; and, Whereas Subsection 401(1) of the Municipal Act, 2001, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way; and, Whereas Subsection 401(3) of the Municipal Act, 2001, as amended, provides that a lower-tier municipality in a regional municipality does not have the power to issue debentures; and, Whereas The Regional Municipality of Durham has the sole authority to issue debentures for the purposes of its lower-tier municipalities including The Corporation of the City of Pickering (the "City"); and, Whereas the Council of the City wishes to proceed with debenture financing for the Supply and Delivery of One Multi-Purpose Sidewalk Tractor with Attachments project; and, Whereas before the Council of the City authorizes the Supply and Delivery of One Multi- Purpose Sidewalk Tractor with Attachments project, the Council of the City had the Treasurer update the City's Annual Repayment Limit, the Treasurer calculated the estimated annual amount payable in respect of such project and determined that such annual amount would not cause the City to exceed the updated limit and, therefore, Ontario Municipal Board approval was not required prior to City Council's authorization as per Section 401 of the Municipal Act, 2001, as amended, and the regulations made thereunder; And whereas after determining that Ontario Municipal Board approval is not required, the Council of the City approved Report CS 53-12 on the date hereof and awarded Quotation Q-63-2012 for the Supply and Delivery of One Multi-Purpose Sidewalk • Tractor with Attachments project; By-law No. Page 2 Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the City proceed with the project referred to as "Supply and Delivery of One Multi-Purpose Sidewalk Tractor with Attachments"; 2. That the estimated costs of the project in the amount of $148,965.45 be financed as follows: a) That the sum of $148,000.00 be financed by the issue of debentures by The Regional Municipality of Durham over a period not to exceed five years; b) That the sum of$965.45 be funded from property taxes; 3. That the funds to repay the principal and interest of the debentures be provided for in the annual Current Budget for the City commencing in 2013 and continuing thereafter until the debenture financing is repaid. By-law passed this 10th day of December , 2012. David Ryan, Mayor Debbie Shields, City Clerk City o PICKERING December 10, 2012 NOTICE OF MOTION a) Councillor Pickles and Councillor Dickerson gave notice that they will at this meeting of Council be presenting a motion as follows: Safe Pedestrian Crossings at Acorn Lane and Old Brock Road WHEREAS some residents of Claremont have expressed safety concerns with traffic and safe opportunities for pedestrians to cross Old Brock Road between Regional Road #1 (Brock Road) and Central Street, specifically in the vicinity of the Claremont Community Centre and Acorn Lane; and WHEREAS there are a number of amenities for pedestrians to access including, the Claremont Public School, the Claremont Park, the Claremont Community Centre and the Claremont Legion; and WHEREAS there is presently no stop sign located between Brock Road and Central Street, a distance of approximately 780 metres to allow for safe pedestrian crossings of Old Brock Road; and NOW THEREFORE BE IT RESOLVED: 1. That staff be directed to review the matter regarding safe pedestrian crossings on Old Brock Road between Regional Road #1 (Brock Road) and Central Street and undertake community consultation to determine opportunities for safe crossing points through the establishment of stop signs or other means particularly at the intersection of Old Brock Road and Acorn Lane. 2. That staff report back to Council in early 2013 with a summary of their investigation, findings and recommendations including, if appropriate, a proposed by-law for the placement of an all way stop located at Acorn Lane and Old Brock Road. b) Councillor Pickles and Councillor Dickerson gave notice that they will at this meeting of Council be presenting a motion as follows: DRT Route 110 WHEREAS Durham Region Transit (DRT) route 110 currently travels in a loop from the Pickering GO Station north on Liverpool Road, east on Kingston Road, south on Glenanna Road, east on The Esplanade south past Pickering City Hall then returns to the GO Station via a route generally consisting of Brock Road, Finch Avenue, Whites Road and Bayly Street; and WHEREAS DRT route 110 previously traveled east bound on The Esplanade North which was very convenient and well used by the residents of Durham Condo Corporation Alliance (DCCA, including DCC 93, DCC 106, DCC 136, DCC 164, DSCC 190) located north of The Esplanade North, between Valley Farm Road and Glenanna Road; and WHEREAS DRT changed this route to travel east bound on The Esplanade South, in part to avoid turning left onto The Esplanade North, and in part due to traffic issues caused by parked vehicles on The Esplanade North. An unintended result was that the bus stop locations were much less convenient for DCCA residents, and use of the route by residents declined; and WHEREAS discussions with DCCA residents, DRT and City of Pickering staff have resulted in an agreeable solution to address these concerns and likely results in a route that provides improved service and increased ridership. This solution involves a revised route 110 that proceeds from the GO Station travelling north on Liverpool Road, east on Pickering Parkway, north on Glenanna Road, east on The Esplanade North, past Pickering City Hall then returns to the GO Station via the same route as the current route 110; and NOW THEREFORE BE IT RESOLVED that the City of Pickering support the proposed routing of Route 110; and NOW THEREFORE BE IT RESOLVED that the City of Pickering prepare, for Council's consideration, any required no stopping or no parking bylaws on The Esplanade North and other locations along the route discussed with DRT to address any bus access issues on this newly proposed route; and NOW THEREFORE BE IT RESOLVED that the City of Pickering engage in discussions with appropriate parties to seek a new bus stop location along Pickering Parkway between Liverpool Road and Glenanna Road; and NOW THEREFORE BE IT RESOLVED that this motion be forwarded to the President, DCCA and Durham RegionTransit. c) Councillor Pickles and Councillor Ashe gave notice that they will at this meeting of Council be presenting a motion as follows: OLG Gaming WHEREAS Ontario Lottery and Gaming Corporation ("OLG") implemented its Modernization Plan for lottery and gaming in Ontario on or about May 17, 2012; and WHEREAS OLG's Modernization Plan creates Gaming Zones within which existing or new gaming facilities will be permitted subject to municipal and other approvals; and WHEREAS the OLG Modernization Plan has established Gaming Zone 3 consisting of the Towns of Ajax and Whitby and the City of Pickering; and WHEREAS gaming proceeds for Gaming Zone 3 are estimated to be over $10 million per year; and WHEREAS the Town of Ajax and Town of Whitby have identified themselves as willing hosts of an OLG gaming facility; and WHEREAS the OLG has requested formal confirmation.from the City of Pickering as to whether or not it wishes to be a willing host of an OLG gaming facility pursuant to OLG's Modernization Plan; and WHEREAS confirmation by a municipality that it is a willing host of an OLG gaming facility does not constitute a commitment to actually have a casino or other gaming facility; and NOW THEREFORE BE IT RESOLVED that the City of Pickering shall advise OLG that it is a willing host of an OLG gaming facility, subject to all necessary municipal and other approvals; and NOW THEREFORE BE IT RESOLVED that City of Pickering staff review and report to Council in February regarding the anticipated financial benefits and other impacts of hosting an OLG gaming facility and/or sharing gaming revenues with other municipalities within the same Gaming Zone; and NOW THEREFORE BE IT RESOLVED that the City of Pickering supports revenue sharing among the municipalities within the same Gaming Zone, regardless of which municipality ultimately becomes the host of an OLG gaming facility. • Ciat 00 .14I, PICKERING December 10, 2012 By-laws 7254/12 Being a by-law to authorize the temporary borrowing of monies to meet the current and capital expenditures of the Cit of Pickering for they year 2013. [Refer to Joint Planning & Development and Executive Committee pages 43-44] 7255/12 Being a by-law to amend By-law No. 6702/06. [Refer to Joint Planning & Development and Executive Committee pages 51-56] 7256/12 Being a by-law to exempt Blocks 1 to 10, Plan 40M-2482,. from the part lot control provisions of the Planning Act. (By- law attached). 7257/12 Being a by-law to authorize the Supply and Delivery of One Multi-Purpose Sidewalk Tractor with attachments project in the City of Pickering and the issuance of debentures in the amount of$148,000. [Refer to New and Unfinished Business Pages 59-60] • • • • 0 al ricomatiiix Memo To: Debbie Shields November 19, 2012 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Corporate Services & City Solicitor Director, Planning & Development Subject: Request for Part Lot Control By-law Owner: Mattamy (Brock Road) Limited Blocks 1 to 10, Plan 40M-2482 - File: PLC.40M-2482.1 The above-mentioned blocks are being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 64 dwelling units. Attached are a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act thus allowing the 64 units to be conveyed into separate ownership. This draft by-law is attached for the consideration of City Council at its meeting scheduled for December 10, 2012. • DB:bg J:Prop 8 Dev1PLClsec140M-2482 Mattamy Ph 31memos\Memo to City Clerk 2012.doc Attachments ° 11111111111 MVO CAROUSEL CARNE m- 11111111111111111• = vs CALICO • `• W IIIIIIIIIIIIIQ EARL GREY / • ZENTS DRIVE LIATRIS DRIVE ,, S�NEC •.; !II�1111111Io ,V,* l /1111111/ .�� �•,"„ j KALMAR AN z=,, PARK'I' ' °'o-o���� 01111111111p= 11111111= IS ti los Z 12 5 M 1111111111z_� 1111111111MI 'N Spy e INN v iii:'• 5, 1111111111w ',1111111111111 •- z�QOM : Z 1111111111 11111111111111111111111 HINDU CULTURAL C=NTRE BLVD'' MISTHOLLOW DRIVE I LIATRIS DRIVE DERSAN STREET WILLIAM Y U O CC o] di City of Pickering- Planning & Development Department PROPERTY DESCRIPTION Blocks 1 to 10,40M-2482 OWNER Mattamy(Brock Road) Limited DATE Nov. 19,2012 DRAWN BY JB FILE No. Part Lot Control SCALE 1:5,000 CHECKED BY DB uata n.t E°°: B20 2°MPAC o d 7t°Ioopplisro. All u gr,t. Re°I°roodht Not a plop N1 tSur..y.n of '-rs". PN-15 The Corporation of the City of Pickering By-law No. f.• Being a by-law to exempt Blocks 1 to 10, Plan 40M-2482, from the part lot control provisions of the Planning Act. Whereas pursuant to the provisions of section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Blocks 1 to 10, Plan 40M-2482. 2. This by-law shall remain in force and effect for a period of one year from the date of the passing of this by-law and shall expire on December 31, 2013. By-law passed this 10th day of December, 2012. jt k k T g David Ryan, Mayor Debbie Shields, City Clerk PLC.40M-2482.1 CLc' o i1 ._ • PICKERING December 10, 2012 Public Report on Confidential Meeting 1. Appointments to Boards and Committees That the recommendation considered at the Closed Meeting of Council confirming the appointment of to the Pickering Public Library Board be approved. • C 00 Si Minutes/Meeting Summary Sustainable Pickering Advisory Committee Wednesday, October 24, 2012 PICKERING 2 pm Main Committee Room Attendees: Doug Dickerson, Chair, City Councillor, Ward 2 David Pickles, Vice-Chair, City Councillor, Ward 3 Peter Rodrigues, Regional Councillor, Ward 3 • Tom Melymuk, Director, Office of Sustainability Chantal Whitaker, Coordinator, Sustainability Shauna Muir, (Acting) Coordinator, Sustainability Renee Michaud, Executive Assistant, Council Office (Recording Secretary) Guests: Brian Kelly, Manager of Sustainability, Region of Durham Gilbert Boehm, Supervisor, Energy Management and Projects Absent: • Mayor Ryan Lynn Winterstein, Manager, Marketing & Business Development Item/ Details & Discussion& Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) 1. Presentation: Region of Durham Local Action Plan Brian Kelly Region of Durham Brian Kelly gave a presentation on the Region of Durham Community Climate Change Local Action Plan which was • approved at Regional Council on March 9, 2011. He mentioned that the preparation started in 2009, followed by Phase 1 in 2010 which identified the framework, goals and objectives. Phase 2 then spread out over 2011 and 2012 with community consultations and stakeholder presentations. Phase 3, Program Development & Approvals, started in the last quarter of 2012 with a completion date of mid 2013. The Vision is "Durham Region is to be a carbon neutral, sustainable, prosperous and resilient community with a high quality of life." Community targets established for reduction of GHG emissions are: • 5% by 2015 • 20% by 2010 • 80% by 2050 It was noted that it is not a set of programs that have now been given final approval; it.is a Plan. Individual programs Page 1 CORP0228-2/02 will be further developed (in conjunction with municipal partners where applicable) and brought back for individual approval before being implemented. The following is a list of potential programs for consideration: • Durham Partners in Project Green • Comprehensive Residential Retrofit • Green Affordable Housing • Durham Green Building Guideline • Smart Grid Initiative • Offshore Wind Power Generation • Durham Mini-Deep Lake Water Cooling • Durham Biofuels Program • Bio-Methane Production and Use • Local Food Hub • Urban Agriculture Program • Farm-Friendly Regulations • Durham Five Million Trees • Durham,Green Planning/Transit-Oriented Guidelines • Durham Freecycle Program • Durham Green Procurement Guideline • Community Climate Fund • • Climate Education Program To date, work has been focused on climate mitigation. Councillor Rodrigues questioned what the impact of increased vehicular traffic in Durham would be on GHG emissions and whether the proposed targets could still be met. B. Kelly stated that the targets were measured against 2007 baseline emissions and also takes into consideration growth and the transition to more hybrid vehicles and greater use of transit in urban areas. The Local Action Plan was approved at Regional Council two weeks ago and a summarized version should be available on the Durham Region's website in a few months. They are also drafting a pamphlet for quick and easy reference. Table 1 from the presentation shows Estimated Impacts of the Community Climate Change Local Action Plan in three categories; environment, economic and social. Discussion followed on Green Affordable Housing and the benefits for the homeowners and the builders. Implementation would require changes to the Ontario Page 2 CORP0228-2/02 Building Code and the province has not endorsed any recommendations submitted to date. A special exemption was submitted for the Seaton Project, but it was denied. T. Melymuk indicated that the Durham Green Building Guidelines are similar to the ones developed as part of the placemaking guidelines. There may be an opportunity to enhance the neighbourhood designs to make them more sustainable and to ensure cost savings for the builders. Councillor Dickerson mentioned that some builders are now considering placement of the house on a lot to take advantage of better solar exposure. It was noted that the Energy Star market Ontario is 21% and about 7% in the Region of Durham. The Durham Mini-Deep Lake Water Cooling would be a good program for the Whitby and Oshawa area as there is an opportunity to use the existing infrastructure along the waterfront. From the 18 programs listed there are 2 which are favorable for implementation at this time. Implementation Strategies were discussed and B. Kelly stressed the need of implementing program through community delivery agents and partnerships. T. Melymuk mentioned that it is great to have the support from the regional level and to see that other municipalities are moving forward with endorsing sustainability plans. B. Kelly indicated that Pickering is by far the leader in the Region. Councillor Dickerson expressed thanks to Brian Kelly for this in-depth presentation and mentioned that Pickering is excited to continue the partnership with the Region as we are very encouraged by this report. 2. Upcoming Report to Council regarding FIT 2.0 and T. Melymuk Solar Rooftop Lease on specific facilities C. Whitaker G. B oehm T. Melymuk indicated that we are positioning ourselves to participate in a FIT 2.0 project with Veridian and Solera. Staff are reviewing a proposal and will be forwarding a Report to Council in December for approval. Page 3 CORP0228-2/02 Our participation would involve a rooftop lease at the Claremont Community Centre. It was also noted that staff is considering making an application for a microFit project at the Petticoat Creek Community Centre in 2013(to be included in the 2013 budget submission to Council). 3. Other Business T. Melymuk announced that Shauna Muir will be filling in during Chantal's Maternity Leave as Acting Coordinator, Sustainability, Councillor Dickerson welcomed Shauna to the Committee and also expressed his appreciation to Chantal for her continued commitment to the sustainable programs undertaken by the committee. Chantal's last day is November 12th Councillor Rodrigues enquired why there is no community representatives on the Sustainable Advisory Committee and suggested that this be reviewed. C. Whitaker announced that the City of Pickering is the recipient of a "Smart Commute Durham Employer of the Year" issued by Metrolinx. The Region nominated the City for its programs. The award presentation will be made at a reception on Thursday, November 29th at the St. Lawrence Hall, 157 King Street East, Toronto. Committee members interested in attending should RSVP by November 15th. Tom Melymuk will be attending. Both Councillor Dickerson and Councillor Pickles expressed an interest in attending. 4. Next Meeting To be determined. Meeting Adjourned: 3:45 pm - Copy: City Clerk Page 4 CORP0228-2/02 Committee of Adjustment C` Cat/ cr0 Committee of Adjustment Meeting Minutes Wednesday, November 7, 2012 I S�� I� 7:00 pm Main Committee Room (III) Reports 1. P/CA 59/12 — The Steele Valley Group 1105 Finch Avenue (Block 22, Plan 40M-1365) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 1521/82, 2495/87, 4655/95 and 4766/96 to permit a maximum gross floor area of 685.3 square metres for all business offices, commercial schools, financial institutions, professional offices, and any retail store uses on the lot, whereas the by-law permits a maximum gross floor area of 300 square metres for all business offices and professional offices, and a maximum gross floor area of 200 square metres for commercial schools, financial institutions or any retail stores uses on the lot. The applicant requests approval of this variance in order to allow for greater flexibility to provide a broad range of commercial uses at the plaza. M. Yeung, Assistant Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were received from the City's Development Control Manager expressing no concerns. Written comments were also received from the City's Coordinator, Economic Development in support of the application. Allen Smoskowitz, owner, was present to represent the application. Dave Generoso of 1987 Lydia Crescent was present to obtain additional information and clarification on the application. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 59/12 by The Steele Valley Group, be Approved on the grounds that the maximum gross floor area of 685.3 square metres for all business offices, commercial schools, financial institutions, professional offices and any retail store uses on the lot is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following condition: • 2 Committee of Adjustment ` Meeting Minutes Wednesday, November 7, 2012 PI 7:00 pm Main Committee Room 1. That this variance apply only to the existing commercial building, as generally sited and outlined on the applicant's submitted plans. Carried Unanimously (IV) Other Business 1. Adoption of 2013 Meeting Schedule Moved by Bill Utton Seconded by Tom Copeland That the Committee of Adjustment Meeting Schedule for 2013 be adopted. Carried Unanimously (V) Adjournment Moved by Shirley Van Steen Seconded by Bill Utton That the 14th meeting of the 2012 Committee of Adjustment be adjourned at 7:07 pm and the next meeting of the Committee of Adjustment be held on Wednesday, November 28, 2012. Carried Unanimously 0 ) ? 2_ Date Chair �L Assistant Secretary-Treasurer 3 City O, :: Minutes , Waterfront Coordinating Committee November 15, 2012 PICKERING 7:00 pm Main Committee Room Attendees: Councillor Dickerson Jim Dike, Chair Jim Berry, Vice-Chair Kathleen Corcoran Keith Falconer Maureen Robbins Patricia Short-Galle Jean Veronneau Sean Wiley Arnold Mostert, Coordinator, Landscape & Parks Development L. Roberts, Recording Secretary Absent: Councillor O'Connell — Regrets due to City business Nancy Gaffney, TRCA Also Present: Cat Beattie Andy McKinnon Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome & Introductions J. Dike welcomed everyone to the meeting and acknowledged the guests in attendance. 2.0 Agenda/Minutes Moved by K. Falconer Seconded by K. Corcoran , That the agenda for the November 15th meeting of the Waterfront Coordinating Committee be approved. Carried Moved by K. Falconer Seconded by M. Robbins That the August 16, 2012 minutes of the Waterfront Coordinating Committee be approved. Carried Page 1 CORP0228-2/02 Item/ Details& Discussion& Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) Moved by S. Wiley Seconded by K. Falconer That the October 18, 2012 information meeting minutes of the Waterfront Coordinating Committee be approved. Carried 3.0 New Business 3.1) Harbour Entrance Reconstruction A. Mostert provided an update on the Harbour Entrance Reconstruction. He noted the report had been approved by Council at a special meeting held on November 5, 2012. He also stated an open house would be taking place on November 22nd noting notices had gone out to the residents, as well as other organizations. He also noted this was placed in the newspaper as well as the City's website. A representative from TRCA will also be available that evening, along with City staff to answer questions. Discussion ensued with respect to the number of construction vehicles and scheduling around school hours. J. Dike noted the newspaper article was not a fair representation of what took place the night of the meeting. 3.2) Frenchman's Bay Waterfront Master Plan A. Mostert provided an update with respect to the Frenchman's Bay Waterfront Master Plan. He informed the Committee a report had been presented to the Executive Committee on November 12th. He provided an outline of the recommendations presented and the amendments which were made, which included the involvements of the West Shore as well as the East Shore communities, details of which still need to be worked out. He noted the report would be going to Council for final approval on November 19th 4.3) Water Shuttle J. Berry provided hand outs and an overview outlining the water shuttle proposal. He stated that in preparing his proposal, he had conducted website research as well as inquiring with other area municipalities, as to what measures Page 2 CORP0228-2/02 Item/ Details & Discussion & Conclusion` Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) they were considering when preparing the proposal for a water shuttle. He presented his document for discussion purposes. He indicated the plan was to have a shuttle system in place by 2014. He suggested the committee members do their own research and provide suggestions to him as well. Discussion ensued with respect to pontoon boat regulations, speed, solar powered vs. electric, as well as the costs involved. K. Corcoron noted the real purpose and intent was to connect the east to west. 4.4) Shoreline Conditions J. Berry noted this item had been placed on the 2012 work plan as a result of exposed material creating safety hazards. He noted that TRCA indicated they would be re-inspecting the area, but he felt hazards still existed, such as pipes, steel drums,'rebar, etc. A. Mostert will follow up with TRCA and A. Mostert to action possibly arrange a walking tour with them. 4.5) Progress Frenchman's Bay East Park A. Mostert noted he is continuing to follow up with the Director, Community Services with respect to the installation of safety equipment for Progress Frenchman's Bay East Park. He also noted he would follow up with N. Gaffney regarding the tree A. Mostert to action plaque installation and report back. 4.6) 2012 Work Plan J. Dike reviewed the items on the 2012 work plan. Copies of the work plan were distributed to members. Discussion ensued with the following comments being noted; • Parking issues at Millennium Square • Garbage cans & pick up schedules • Pet friendly areas — purpose is to get more residents involved in enjoying the waterfront • Possibility of hosting a one day event to allow dogs on the beach • Goose control —still a big issues —whose responsibility for this was questioned — more public education required • Harbour Entrance Lighthouse — possibly investigate involving OPG with respect to funding for an opening ceremony J. Veronneau to action Page 3 CORP0228-2/02 Item/ Details & Discussion & Conclusion Action Items/Status Ref# (summary of discussion) (include deadline as appropriate) K. Corcoran noted she would like to see stormwater management become a priority. A. Mostert advised that the Frenchman's Bay Stormwater Management Master Plan is posed on the city website under"plans, projects & studies". 4.7) 2013 Committee Meeting Dates It was the general consensus of the Committee to hold the next meeting on January 17, 2013. 4.8) Milfoil Weeds J. Dike noted the working group has held meetings with respect to the problem of milfoil weeds. He noted they hope to expand for the inclusion of the Pickering Naturalists, the Pickering Rod & Gun Club as well as the West Shore Ratepayers Association, which to date have not been included. He indicted they are not ready to go forward just yet, but are looking into the use of weevils, which are native to the area. They are expanding their group for broader representation and are hoping to prepare a report within the next two weeks. Discussion ensued with respect to the costs involved, and it was noted that some funding would be provided through the residents as well as organizations. 4.0 Other Business 4.1) J. Berry noted he would be away for the next few meetings and encouraged members to continue discussion with respect to the water shuttle in his absence. 4.2) L. Roberts noted the nominations for Chair and Vice-Chair would be taking place at the January meeting. 5.0 Adjournment/Next Meeting Next Meeting: January 17, 2013 Meeting Adjourned: 8:35 pm Copy: City Clerk Page 4 CORP0228-2/02 City oq Minutes Heritage Pickering Advisory Committee November 22, 2012 PICKERING 7:00 pm Main Committee Room Attendees: Councillor Rodrigues T. Besso, Chair M. Sawchuck, Vice-Chair S. Iyer W. Jamadar E. Mason M. Munawar D. Rundle C. Sopher J. Van Huss C. Celebre, Senior Planner, Development Review& Heritage L. Roberts, Recording Secretary Also Present: C. Beattie A. McKinnon L. Humphries G. Willson Absent: J. Mehak S. Sheehan Item / Details & Discussion & Conclusion Action Items /Status Ref# (summary of discussion) (include deadline as appropriate) 1.0 Welcome T. Besso welcomed everyone to the meeting. 2.0 Approval of Minutes Moved by M. Sawchuck Seconded by D. Rundle That the minutes of the October 25, 2012 meeting of the Heritage Pickering Advisory Committee be approved. Carried Page 1 Item/ Details & Discussion & Conclusion Action Items/ Status Ref# (summary of discussion) (include deadline as appropriate) 3TO Delegations ° T. Besso introduced Catherine Rose, Manager, Policy, City of Pickering. • C. Rose appeared before the Committee to provide an overview and update regarding the Whitevale Conservation District and the Central Pickering Development Plan (CPDP). She explained her involvement with the Seaton lands, specifically the area around the Whitevale Heritage District. She noted as a result of the current Provincial plan, the rationale of the Heritage District will be changing. With the aid of a map, she showed the areas encompassed within the district, noting the boundaries as well as the positioning of schools, parks and recreational facilities shown in the proposed Seaton Neighbourhood Plans. She also explained the Council process, as well as appeals before the Ontario Municipal Board (OMB). She noted there are a number of significant heritage properties along Whitevale Road, noting the City of Pickering is committed to working with the residents with respect to draft plans of subdivisions. She noted there are still some opportunities to investigate designations on some of these buildings. She also " • noted adaptive reuses were identified to allow for small businesses in buildings as well. She indicated the Neighbourhood Plans would be going before the OMB in late January. Residents in attendance posed concerns with respect to lighting, stating this would have an impact on them with the development of recreational facilities. Members also expressed their concerns with the rural aspect of Whitevale being taken away. C. Rose stated she would contact the City Solicitor in an C. Rose to action • attempt to obtain a legal opinion with respect to clarification on which Act, the Heritage Act or the Planning and Development Act or government body (OMB approval of the conservation • district by-law or the Cabinet approval of the CPDP) takes . precedence in this situation. She noted she would return as required to keep the Committee updated. .Page 2 Item / Details & Discussion & Conclusion Action Items / Status .Ref# (summary of discussion) (include deadline as appropriate) 4.0 Business Arising from Minutes 4.1 Work Plan Discussion took place with respect to the next property to pursue for designation purposes. It was noted the Burkholder property was meeting with opposition and M. Sawchuck explained the difficulty in designating places of worship. W. Jamadar suggested the members look at the listed but not designated property listing first for other possibilities. M. Sawchuck suggested the Committee look at the Fox & Fiddle for listing. It was noted this is a highly visible property, as well as a Pickering landmark which is currently vacant. Discussion ensued with respect to contacting the owner in an effort to determine the future intent of the property. It was also noted that this property is on the list for a potential Doors Open site. The consensus of the Committee was to pursue this for listing. C. Celebre will look up the name of the property owner. Moved by C. Sopher Seconded by E. Mason 1) That the Director, Planning & Development be requested to authorize an expenditure from the Heritage Pickering budget for the hiring of a consultant to undertake.a historical evaluation C. Celebre to action of the property known as the Fox & Fiddle; and 2) That J. Sabean be approached to prepare a quotation to undertake this work. Carried C. Sopher questioned whether the report could be broken down into components for the 2012 and 2013 budgets. M. Sawchuck noted that S. Sheehan had added some information to the sites, noting that some documents on the City's website have information and photos, but they were still waiting for additional photos. E. Mason noted she had contacted other heritage advisory committees from various municipalities in the GTA to attend the presentation from Bert Duclos to be held on December 13, 2012. She encouraged all members to attend, hoping for a good turnout. She noted the topic would be "How to be Page 3 Item / Details & Discussion & Conclusion Action Items/ Status Ref# (summary of discussion) (include deadline as appropriate) effective as a Heritage Committee". L. Roberts to check on L. Roberts to action availability of the Main Committee room. 4.2) Doors Open T. Besso noted he had spoken with the Director, Planning & Development regarding the budget for Doors Open, informing the members that funds would be available for the 2013 Doors Open event. T. Besso volunteered to Chair the sub-committee for Doors Open. C. Celebre noted the registration fee would be submitted in December. M. Sawchuck noted that letters would be going out in late November to the potential locations requesting a response in January. Ne noted the Committee's timeline of schedules may need to be adjusted as Heritage Trust has modified some of their timelines. He had provided members with a copy of the agreement to participate. Discussion ensued with respect to; • photos of potential sites • theme to be based on the arts —"Cultural Expression" • could connect to local theatre sites, • Tom Thompson property as potential site M. Sawchuck will follow up with representatives from Whitevale M. Sawchuck to action with respect to the walking tour. It was recommended that the sub-committee begin meetings in L. Roberts to action January. L. Roberts to book location for the 2nd Thursday of each month beginning in January. 5.0 New Business 5.1) Whitevale Heritage Conservation District Discussion ensued with respect to the Whitevale Heritage Conservation District. The residents in attendance expressed their concerns regarding the district and requested the Committee support efforts to maintain the district as it was designated and ask Council not to accept the CPDP. It was the consensus of the Committee to wait until such time as C. Rose has had an opportunity to report back with a legal T. Besso to action opinion. T. Besso to follow up and email members. Page 4 Item / Details & Discussion & Conclusion Action Items / Status Ref# (summary of discussion) (include deadline as appropriate) 6.0 Other Business 6.1) T. Besso provided an update with respect to 560 Park Crescent, noting it was proceeding, but the process is slow. C. Celebre noted an application would be submitted shortly. 6.2) C. Celebre advised the Committee that the property located in Claremont at 5113 Brock Road, would be coming forward as a public information report at the December 3rd joint meeting to be held in the Council Chambers. She noted the property is not listed and the current owner proposes to maintain the home. Discussion took place with respect to placing this property on the 2013 work plan for future listing. 6.3) C. Celebre noted she was seeking direction from the Committee with respect to the property located at 1050 Whitevale Road. She noted the property is listed and questioned whether this would be a property the Committee would be interested in pursuing for designation. E. Mason and C. Sopher noted they would conduct a site visit and report their findings. C. Celebre noted the deadline for responding is December 5th 6.4) L. Roberts reminded the Committee that nominations and appointments for the position of Chair and Vice-Chair would be taking place at the January, 2013 meeting. 7.0 Next Meeting/Adjournment Next Meeting —January 24, 2013 Moved by J. Van Huss The meeting adjourned at 10:00pm. Copy: City Clerk Page 5