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_ . I, � �, . �� • � �; . � ■__. � CITY OF PiCKERING !1' '' ' i . . TABLE OF CONTENTS General Government Summaries MAYOR COUNCIL& COUNCIL SUPPORT Mayor Council Council Support ADMINISTRATION CAO Customer Care Human Resources Health & Safety Legal OFFICE OF SUSTAINABILITY CORPORATE SERVICES Clerks Records Management Print Room By-Law Animal Services Finance Supply & Services Information Technology OPERATIONS & EMERGENCY SERVICES DEPRRTMENT PAGE 2111 2113 2113 2121 2129 2139 2141 2125 ���ya 2122 2191 2199 2220 2293 2127 2133 2196 1 26 � 59 61 74 77 83 86 89 92 95 ;!��� 1: 117 120 122 125 129 133 138 141 146 Operations & Emergency Services-Admin 2710 157 Emergency Operation Control Centre 2241 160 Fire Protection 2240 166 CITY OF PICKERING `�. .. - � . . TABLE OF CUNTENTS Municipal Property Division Municipal Property & Engineering-Admin Roads Property Maintenance Crossing Guards Streetlights Environmental Services Parks Operations Centre-Municipal Garage Culture & Recreation Division Civic Complex Senior Citizens Centre Culture & Recreation-Admin Programs Dunbarton Pool Don Beer Arena Community Centres Recreation Complex-Central Core Recreation Complex-Pool Recreation Complex-Arenas Museum PLANNING & DEVELOPMENT Planning & Development-Admin Planning Building Services Development Control Committee of Adjustment EXTERNAL AGENCIES Heritage Pickering LIBRARIES 2290 2320 2132 2230 2325 2430 2718 2315 2124 2572 2711 2712 2713 2715 2719 2731 2733 2735 2744 2610 2611 2612 P��K3 2630 2743 172 178 182 187 190 192 194 196 201 205 211 214 218 221 227 231 235 239 246 250 254 259 268 272 279 283 287 .. Library 2745 291 Current Budqet Departmental Expend. Dept Revenues A Net Dept. Changes Gen Gov. Expend. Gen Gov. Revenues B Net Gen Gov. Changes C Draw from Rate Stab. Res. D Revised Assessment Growth E Total City Core Operations Line(A+B+C+D) F CITY OF PICKERING ��I���3 REVISED BUDGET ��I�IrJ BUDGET $49,397,219 -12,053.883 $37,343,336 $9,471,512 -9,417,584 $53,928 -1,659,000 $35,738,264 City Capital Debt Charges from 2�07 Capital April 21 Council Action - Res #78/08 Capital From Current Draw from Rate Stab. Res. Total City Capital 2,283,556 $2,283,556 INCREASE (DECREASE) $3,928,484 -1,064,845 $2,863,639 ($95,420) -941, 539 ($1,036,959) -306,682 -266,437 $1,253,561 $555,785 50,000 885,754 -520,500 $971,039 2oos DRAFT BUDGET $53,325,703 -13,118,728 $40,206,975 $9,376,091 -10.359,123 ($983,031) -1,965,682 -266,437 Tax Levv $36,991,825 3.30% $555,785 50,000 3,169,310 -520,500 $3,254,595 2.60% '� : 1 : 1 '� � .1 1 '� ' � ' • ' � • 1 ' This document has been revised to reflect the following: Council Resolution #78/08 (Greenwood Library repairs) offset by revised assessment growth Salaries & Benefits adjusted to reflect negotiated wage settlements for CUPE and Non-union. '' As Approved by Council at � the Apnl 21, 2008 meeting. 2126 2126A 2134 2135 2193 2194 2195 2812 2815 2821 2822 2822 2822 2823 2891 2900 2901 CITY OF PICKERING �oos BUDGET GENERAL GOVERNMENT EXPENDITURE Purchased Services Corporative Requirements & PR Provision for Uncollectable Taxes Property Tax & Vacancy Rebates Insurance Insurance - Self Insurance Grants to Organizations & Individuals Debenture Debt Charges Loan Financing Vehicles Transfer to various Reserves Trans to Reserve Fund - Building Permit Stab. Trans. to Reserve Fund - WSIB Trans to Reserve Fund - Federal Gas Tax Trans. to Capital Fund Funding for telephone system Capital Funded From Current Capital Funded From Dealer Financing Capital Funded From Internal Loans Capital Funded From DEBT City Share of DC Projects "* (Revised) Contingency Emergency Operational Needs_- Capital Without Debt & Int. Loans & Dea� Fin. Without Debt 8� Capital funded from Current 2007 BUDGET 480,000 18,950 277,000 83,610 115,800 120,000 258,560 3,031,137 14,657 260,462 50,000 453,138 1,132,642 59.683 2,283,556 0 803,000 2,696,700 250, 000 2,748,373 117,500 $15,254,768 11,755,068 9,471,512 INCREASE (DECREASE) -165,000 1, 360 0 123,222 5,462 30,000 -56,115 555, 785 -9,017 75,000 -50,000 13,935 283,066 0 935,754 0 -803,000 4,661,650 230,000 -577,334 0 $5,254,769 1,396,119 460,365 2oos Revised BUDGET 315,000 20, 310 277,000 206,832 121,262 150,000 3,586,922 5,640 335,462 0 467,073 1,415,708 59,683 3,219,310 0 0 7,358,350 480, 000 2,171,039 117.500 13,151,186 9,931, 876 * Capital from current increased by $50,000 to reflect Resolution #78/08 (Greenwood Public Library). ** Contingency account adjusted to reflect negotiated settlements (CUPE & Non-Union). t • � 1 � y � . % CHANGE 2008 BUDGET vs. 2ao� -34.38% 7.18% 0.00°/a 147.38% 4.72% 25.00% -21.70% 18.34% -61.52% 28.79% -100.00% 3.08% 24.99% 0.00% '` 41.00% 0.00% -100.00% 172.86% 92.00% -21.01 % 0.00% 34.45% CITY OF PICKERING 2oos BUDGET GENERALGOVERNMENT REVENUE 1001 POA Revenues 0000 Non-Shared P.I.L.S. 0000 Linear Properties 1530 Rentals 1543 Metro Agreement 1550 Interest from Investments 1591 Commissions 1592 Misc Donations 1593 Sale of Equipment 1594 Sale of Land 1599 Other Misc. Transactions Veridian 1910 Tsfr. from Easement Settlement Agree. Res. 1910 Tstr. from Reserve - Contingency - Elections 1910 Tsfr. from Reserve - Gas Tax Funds (Prov.) 1910 Tsfr. from Reserve - Transit (Region) 1910 Tsfr. from Reserve - Contingency - Assessment 1911 Tsfr. from Reserve - Cont. Sudies & Consulting 1920 Tsfr. from Res. Fund - Workers' Comp. 1920 Tsfr. from Res. Fund - Development Charges 1920 Tsfr. from Res. Fund - Parkland 1940 Tsfr. from Capital 1950 Tsfr. from Rate Stabilization Reserve Surplus 26/03/2008 7:52 PM 2007 BUDGET $150, 000 3,246,086 1,530,626 54, 500 12, 980 0 200 1, 000 5,000 50,000 1,136,142 2,905,250 0 0 0 0 0 100,000 115,800 0 0 0 0 110,000 $9,417,584 r � � r INCREASE DECREASE $0 115,237 -25,246 0 -5,980 0 0 0 -25,000 283,066 F�94,000 0 0 0 0 0 100,000 5,462 %CHANGE 2008 2008 BUDGET BUDGET VS.2007 $150,000 3,361,32; 1,505,38( 54,50( 7, 00( 1, 5, 25, 1,419, 3,599, 121,262 110,000 $941,539 �� $10,359,123 o.00°�o 3.55°ro -1.65°io 0.00°ra ' � -46.07% !i 0.00% . i o.00% i o.00% o.00°io -5o.00°io 24.91 % 23.89°% �.�0% o.00°ro o.00°ro o.00°ro o.00°ro -� oo.00% a.�2°io o.00°io 10.00% Projected Revenues CITY OF PICKERIN zooa BUDGET POA REVENUES Account Number 1595 %CHANGE 2007 INCREASE 2008 2008 BUDGET BUDGET (DECREASE) BUDGET VS.2007 $150,000 $0 $150,000 $150.000 ,$� $150,000 0.00% 1998 to 2007 POA Revenues $330,000 $280,000 $230,000 $180,000 $130,000 .1 111 .. . , 26�03I20a8 8'.Ofi PM y f� Council .�..�.� . �.�.� CITY OF PICKERING zoos 0000-0000 NON-SHARED P.I Based on 2007 Tax Policy and Tax Rates Federal & Provincial Properties Estimated Loss from Public Works Cda OPG & Ont Hydro One Networks Municipal Enterprises Loss in revenue due to re-assessment Est. Loss from lower Large Ind. Ed Rate (Completed in 2007) Total 26/03/2008 8:02 PM r� e.� 2007 Budget $437,650 -84, 300 2,388,600 579,135 -75,000 $3,246,086 �i $435,144 2,431,21 579 $3,361,323 Councii CN RAIL 02-25-52900 CP RAIL 03-20-32600 HYDRO 0 1-1 8-02320 LESS: Assumption CITY OF PICKERING Zoos BUDGET 0000-0000 LINEAR PROPERTIES 120.80 acres x $611.33 (Mun.) 231.27 acres x $611.33 (Mun.) 966.84 acres X $834.02 (Mun.) $806,364 966.84 acres X $1,208.66 (Educ.) 1,168,581 Region share 67.032% of Municipal portion (Based on 2007 Comm Gen.) Sub Total Sub Total $73,849 141, 382 1,974,945 -684,796 $1,505,380 The tax rates for land are established under the Education Act (Regulation 392) and the Municipal Act (Regulation 387). The distribution of the tax revenue between the Region and the City is determined under subsection 368.3 of the Municipal Act and assumes no change. 26/03/2008 8:02 PM li Council CITY OF PICKERING Zoos 1530/1570/1591 - RENTALS, SERVICE CHARGES & COMMISSIONS �! 1530 - RENTALS I i0001) Con. 3 Pt. Lot 19 � Roll Number 03-01 1-21 91 0 Rented to 1317970 Ont. Inc., �I T/A Pickering Driving Range 0002) Con. 3 Pt. Lot 19, 20 Roll Number03-011-22810 Rented to T. Arnts: 0003) Con. 3 Pt. Lot 19, Parts 2,3 Roll Number Rented to O.J. Muller Landscaping 1591 - COMMISSIONS 1) Received from Bell Canada for pay telephones in the Municipal Buildings 2) Received from Federal & Provincial Sales Tax remittances 26/03/2008 8:02 PM 2007 2007 INCREASE Est. ACTUAL BUDGET (DECREASE) B �� Y � Y $17,500 19,000 18,000 $54,500 $50 75 $125 $17,500 19,000 18,000 $54,500 $100 100 $200 �p �I $17,500 0 � 0 � E� $0 0 $0 Council CITY OF PICKERING 2oos 1543 - LANDFILL OPERATIONS - METRO AGREEMENT 1543 - METRO AGREEMENT Revenue paid to General Fund by City of Toronta 1) City of Toronto pays to the City 10% of its royalties from Landfill gas operations at Brock West Landfill Site. The methane gas produces electricity which is sold to various end users. 26/03/2008 8:02 PM 2007 2007 INCREASE Est. ACTUAL BUDGET (DECREASE) C1 8,750 $8,750 12,980 -5,980 $12,980 ($5,980) $7,000 ��� Council 1592 - DONATIONS 26/03/2008 8:08 PM CITY OF PICKERING �oos 1592 - DONATIONS MISCELLANEOUS 'M a� 2007 2007 INCREASE EST.ACTUAL BUDGET (DECREASE) $0 $1,000 $0 $0 $1,000 $� Council 1593 - SALE OF EQUIPMENT Miscellaneous equipment sold at Regional auction, etc. 1594 - SALE OF LAND Various land transaetions during the year (net) 26/03/2008 8:08 PM CITY OF PICKERING 2oos 1593/1594 - SALE OF EGIUIPMENT & LAND � Jt_. Yl 2007 2007 INCREASE EST.ACTUAL BUDGET (DECREASE) $50,000 $50,000 $19,210 $19,210 $5,000 $5,000 $50,000 :� � ($25,000) $50,000 ($25,000) G. ��� $25, 000 Councii CITY OF PICKERING 200$ 1599 - OTHER MISCELLANEOUS TRANSACTIONS - REVENUE ACCOUNT 2007 EST.ACTUAL 1599 Miscellaneous Transactions Recognize 25% of the True Sport bursary received in 2006 and will be given out with matching City contribution. Receipt of 2008 Federal Gas Tax Funds _ . c. � 1,132,642 $1,132,642 2007 BUDGET $1,000 2,500 1,132,642 $1,136,142 This account captures the miscellaneous revenue activity of the Corporation. 26/03/2008 8:08 PM � INCREASE 2008 DECREASE) BUDGET ,� �i] 283, 066 $283,066 $1,000 2,50 1,415,708 $1,419,208 Council CITY OF PICKERING 2oos BUDGET 1910 - TRANSFERS FROM RESERVES 2007 2007 INCREASE 2008 EST.ACTUAL BUDGET (DECREASE) BUDGET 1) From • RESERVE FOR CONTINGENCY - G/L 4612 �'____ 1911 - Reserve Continuing Studies & Consulting. (Gen Gov - 2126.2392) TOTAL TRANSFERS FROM RESERVES 26/03/2008 8:08 PM c> _::. c� 0 $0 100,000 $100, 000 0 '� � 100,000 � '� � -100,000 $100,000 ($100,000) Council � CITY OF PICKERING Zoos BUDGET 1920 - TRANSFERS FROM RESERVE FUNDS 1) From - DEVELOPMENT CHARGES OLD RESERVE FUND - G/L 4227 (1.3) 2) From - WORKERS' COMPENSATION RESERVE FUND - G/L 4234 This transfer to offset the cost of insurance. TOTAL CONTRIBUTIONS FROM RESERVE FUNDS 26/03/2008 8:08 PM � r� ' _' . c,i 2007 EST. ACTUAL �, � 2007 INCREASE BUDGET (DECREASE) C�; �, � '. � $115,800 $115,800 $115,800 $115,800 $115,800 $115,800 0 ,, � $5,462 $5,462 $5,462 2008 BUDGET 0 $0 $121,262 $121,262 $121,262 Council Dividend Interest from Prom Notes CITY OF PICKERING 2oos Revenues From Veridian 2007 EST.ACTUAL 1,000,000 1, 905,244 $2,905,244 2007 BUDGET 1,000,000 1,905,250 $2,905,250 INCREASE �DECREASE) 694,000 0 •,.•� ���, 2oos BUDGET 1,694,000 1,905,250 26/03/2008 $:08 PM 208gen_gov_bud.xls Council ,j Y �_'. t.a1 1) 2) 3) 4) 5) 6) 7) CITY OF PICKERING 2oos BUDGET 2126 - GENERAL GOVERNMENT - PURCHASED SERVICES 2007 EST. ACTUAL $270,000 $270,000 Senior Mgmt Strategic Planning ($20,000) (CAO). Development Charge Appeal ($10,000). Unanticipated needs. ($30,000). General Litigation Needs eg. Taxi ($75,000) Arbitration Hearings Compensation Study ($90,000) Phase II ($50,000) Duffin Heights Community Facilities Study ($40,000) Account (2126.2392) 2007 BUDGET �.�:� ��� �.�:� ��� INCREASE (DECREASE) ($165,000) ($165,000) Explanation of Siqnificant Chanqes to General Government Consulting BUDGET $315,000 15 Heritage Strategic Plan ($30,000) - budgeted in Gen Gov consulting transferred to Planning. Corporate PSAB ($50,000) - budgeted in Gen Gov consulting transferred to Finance. Continuation of Provincial OMB matters ($100,000) - No longer required. 26/03/2008 8:11 PM . �. � �_. e.j Council CITY OF PICKERING ���:3 2126.2394 - CORPORATE REQUIREMENTS & INITIATIVES AMO Memberships Corporate Requirements & initiatives CANHC Membership 2007 2007 INCREASE EST.ACTUAL BUDGET (DECREASE) $9,270 $8,950 10,230 10,000 $19,500 $18,950 '.. � 0 750 $1,360 AMO Memberships were budgeted under each Gouncillor in 2004 but was moved in 2005 to reflect the corporate nature of the expenditure. 26/03/2008 8:11 PM n . i,_ l, C,>' Council CITY OF PICKERING 2oos 2134 - PROVISION FOR UNCOLLECTABLE TAXES Provision Shortfall from Public Works CDA - City Share 26/03/2008 8:11 PM 2007 2007 EST. ACTUAL BUDGET $251,000 $225,000 48,000 52,000 $299,000 $277,000 INCREASE (DECREASE) $0 0 $0 City share of property tax write-offs due to: ARB decisions, Minutues of Settlement and Section 357 & 358 adjustments. , �"i ' _... � BUDGET $225,000 Council CITY OF PICKERING 2oos BUDGET Property Tax & Vacancy Rebates 2135 - Charitv PropertV Tax Rebates Registered charities that occupy either commercial or industrial units can receive a 40% rebate of their property taxes. 2137 - Propertv Tax Rebate At the December 20, 1999, Council meeting, Council passed resolution#237/99 granting Royal Canadian Legion Branch 483 an exemption from City property taxes for a period not exceeding ten years effective January 1, 1999. 2138 - Vacancv Rebate Under Bill 140, allowances for vacancies will no longer be reflected in the tax rates. Increase partially reflects slowing of the economy. Estimated OPG Vacancy Rebate (2005 & 2006) 26/03/2008 8:11 PM ' ` U 2007 Est. Actual 4,750 4,750 1,050 1,050 92,700 2007 INCREASE BUDGET (DECREASE) 7,720 7.720 :•� E:�!Z�l 75,000 92,700 $75,000 � C 222 222 17,000 106,000 $123,000 Council 2193 - INSURANCE: 2122 CITY OF PICKERING ��:� 2193/2194 - INSURANCE/SELF-INSURANCE Insurance Costs For WSIB Occupational Accident Ins. Excess Indemnity (1) 2194 - SELF-INSURANCE: 2122 General Government (2) 2007 EST. ACTUAL 7,370 $108,430 $115,800 $176, 000 $176, 000 2007 BUDGET 7, 370 108,430 $115,800 $120, 000 $120, 000 INCREASE (DECREASE) 632 4,830 $5,462 $30,000 $30,000 (1) General liability costs have now been allocated to individual cost centres. Self Insurance costs above $1,000 are budgeted in the General Government section. Deducitble increased in 2006, requires an adjustment to this account. 2008 BUDGET 8, 002 113, 260 $121,262 $150, 000 $150,000 (2) In 2001, Council passed Resolution#127/01 approving the transfer of WSIB to a self insured basis. As part of the risk strategy, the City has purchased "Excess indemnity" insurance with a$300,000 deductib�e and a$25 million per accident payout. The "Occupational Accident Insurance" will pay a lump sum up to $300,000 based on a payment schedule. The purchase of these two insurance policies is intended to protect the City against catastrophic claim or claims. The cost is funded from the savings when the City became self insured (Work Comp. Res_ Fund).__ 26/03/2008 8:11 PM __. i� Council CITY OF PICKERING ��: 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS 2570 - Social & Charitable: United Way (29,225 X$3.30 per household) Durham West Arts Centre 2007 EST.ACTUAL 94,057 65,000 2007 BUDGET 95,832 65,000 INCREASE (DECREASE) 611 -65,000 Added at the Executive Council Meeting of April 14, 2008 (DWAC) 10,000 Tapp - C- Grant (Fire Services Division) 1,564 3,128 0 Equity Initiatives such as Accessibility Committee 0 2,000 0 Race Relations Committee - funding for the Committee 1,465 1,500 0 City of Pickering Award -(4) High School students 2,000 2,000 0 Increased at the Exe. Council Meeting of April 14, 2008 (City Award for students) 2,000 Durham Hospice 0 1,500 0 TBD 1,387 6,000 Sub Total $165,473 $176,960 ($52,390) 2572 - Senior Citizens: Bus Trips & Other Transit tickets Claremont Senior Club Trips (Various) Sub Total Durham Region Plowmens' Sub Total � �� � ; $987 $1,000 9.500 10,000 $10,487 $11,000 $100 $100 $200 0 200 � 1� �� '�1 BUDGET 10, 001 3,12i 2,001 1, 50( 2, 00t 2,001 1,50! 6,001 24,571 $1,200 10,00t 11,200 $100 Council CITY OF PICKERING Zoos BUDGET 2195 - GRANTS TO ORGANIZATIONS 8� INDIVIDUALS 2712 • Culture & Recreation: Pickering Rotary Music Festival Christmas Luncheon (Moved to HR Budget) Kinsmen Santa Claus Parade Easter Parade Special Olympic Games - Council Resolution #226/07 Grant to CUPE 129 - Christmas Party Roadwatch Committee Durham Regional Police Children's Games TRCA Joint Funded Envir. Proj. (Added at Ex. Council meeting - March 23, 2007) Frenchman's Bay Rehabilitation (Completed in 2007) TRCA Healthy Neighbours Prg. (Total Request $125,000) -(Yr 1 of 5) Youth Assistance - True Sport Bursary "(Yeaf 2 Ot 4) Bus Trip Expenses for: Canada Day, Mayor Light Tour, Sanata Claus Parade & Legion Easter Parade Youth Initatives Youth Centre - Approved at the January 8, 2007 Council Meeting TBD Sub Total TOTAL 2007 2007 EST.ACTUAL BUDGET 500 4,000 1, 000 1, 000 500 1,500 10,000 500 4,000 1,000 1,000 0 500 5,000 1.500 10,000 15,000 5,000 INCREASE DECREASE 0 -4,000 0 200 1,875 0 0 0 1,0 1,2 1,8 1 0 I 10, -15,000 25,000 0 8,421 10,000 0 3,000 0 2,000 2,000 -2,000 0 2,000 0 $26,921 $60,500 $6,075 $202,981 $248,560 ($46,115) * On March 31 2006, the City received the Bell True Sport (Bursary) community award. This award is be allocated over four years starting in 2007 and to be given to youth who would otherwise not be able to afford participation in sports. Council approved Motion 80/06 whereby the City would now match the $2,500 per year for youth sport participation. ' � � w: 25,000 5,000 10 575 Council 2812 - Annual Charges -2008 Budget External Debentures & Internal Loans By Function Annual Charges Outstanding External Increase 2008 Loan/Debt Loans Debts Total (Decrease) BUDGET Function Gen.Govt (City Prop/Civ.Cmpix) $271,398 36,090 36,010 15,670 $51,680 , Protection to Persons Fire 3,005,116 92,407 296,059 388,466 111,800 By-Law 35,208 12,747 0 12,747 Transportation Roads, Sidewall 8,217,873 583,301 560,390 1,143,692 445,880 1 Streetlights 98,815 69,092 0 69,092 Environmental Services Storm Water Mg 237,748 20,326 37,135 57,461 Recreation & Cultural Services Museum 405,512 66,217 66,217 Comm Facilities 3,130,456 122,695 466,349 589,044 34,640 Parks 1,384,881 90,237 153,255 243,492 61,330 Library 760,410 246,382 0 246,382 Total $17,547,416 1,237,186 1,615,416 2,852,602 669,320 $3, Issuing/Financing Cost Totai Annual Charges & Financing Costs $3, . �� i.J � 500,26 12,74 ,�,, r. 57,461 66,21 304,822 246,382 i21,922 �5,000 6,922 CITY OF PICKERING 2oos BUDGET 2815 - SMALL VEHICLE FINANCING Prior Year's Vehicles 2006 Vehicles (Six Months of Payments & License Fee) 2007 Vehicles (Six Months of Payments & License Fee) Roads 1 Ton Dump Truck $50,000 TOTAL VEHICLE PAYMENT CHARGES 2007 BUDGET $5,640 60,665 9,017 INCREASE (DECREASE) $0 -60,665 -9,017 $75,322 ($69,682) BUDGET $5,640 The 2007 vehicles are to be financed either through dealer financing or internal loans depending upon the best terms and conditions. Any unused funds are to be applied towards outstanding principal. 26/03/2008 8:11 PM . � �) � � :.� t�' Council CITY OF PICKERI�IC� 2oos JDGET 2821 - TRANSFERS TO RESERVES To - Contingency Reserve G/L 4612.2191 Provide funding for 2010 election. To - Vehicle Replacement Reserve G/L 7040.0000 Funding for vehicle replacement. To - Dunbarton Pooi Reserve G/L 4623.2713 Provide for the replacement of equipment. To - Don Beer Arena Reserve G/L 7033.0000 Provide for the replacement of equipment. To - Rec. Complex Central Core Reserve G/L 4623.2731 Provide for the replacement of equipment. To - Rec. Complex Pool Reserve G/L 4623.2733 Provide for the replacement of equipment. To - Rec. Complex Arena Reserve G/L 4623.2735 Provide for the replacement of equipment. To - Rec. Programs Reserve G/L 4623.2712 Provide for the replacement of equipment. To - Eastern Branch Reserve G/L 4626.0000 Provision for Eastern Branch To - Cap. Mtce & Mgmt Systems Res. G/L 7000.0000 Funding for capital maint & mgmt systems. TOTAL TRANSFERS TO RESERVES 26/03/2008 8:11 PM s� � r �, � vad 2007 EST.ACTUAL $70,000 50,000 4, 962 30,000 27, 000 15,000 20,000 18,500 25,000 2007 BUDGET $70,000 50, 000 4,962 30,000 27,000 15,000 20,000 18.500 25,000 INCREASE (DECREASE) U C�] 0 � ;] [�7 � 0 [�] i, I11 $260,462 $260,462 $75,000 2008 BUDGET 70 50, :� 30, 27, 15, � 25,00 75 Council ; CITY OF PICKERING 2oos 2822 - TRANSFERS TO RESERVE FUNDS 1) To - Federal Gas Tax Reserve Fund G/L 75056.0000.0000 Receipt of 2008 Funds July 15th November 15th 2) To - Building Permit Stablization Reserve Fund G/L 7506.0000.0000 Second Year contribution based on estimated activity. 3) To - WSIB Reserve Fund G/L 4234.0000.0000 $707,854 707,854 Previously budgetted in individual cost centes Fire - Additional transfer to offset higher related WSIB costs. Roads - Additional transfer to offset higher related WSIB costs. TOTAL TRANSFERS TO RESERVE FUNDS 26/03/2008 8:11 PM Y � � �.� 2007 INCREASE 2008 BUDGET (DECREASE) BUDGET $1,132,642 $50,000 398,138 30,000 25,000 $1,635,780 $283,066 ��$1,415,708 (50,000) 13,935 412, 0 30, 0 25, $2a�,00i II$i,ss2,�ai Fourth Draft 2008 BUDGET DEPARTMENTAL EXPENDITURE Mayor Ryan B.Littley, Reg. Coun. Ward 1 B. Mclean, Reg. Coun. - Ward 2 R. Johnson, Reg. Coun. Ward 3 J. O'Connell, City Coun. - Ward 1 D. Dickerson, City Coun. Ward 2 D. Pickles, City Coun. - Ward 3 CouncilSupport 2121 C.A.O. Office 2129 Customer Care Centre 2192 Office Of Sustainability 2139 Human Resources 2141 Health & Safety 2125 Legal Services 2122 Cierks Office 2191 Records Management & Elections 2199 Print Shop/Mail Room 2220 By-�aw 2293 Animal Services 2127 Finance (Accting, Taxes & Payroll) 2133 Supply & Services 2196 Information Technology 2710 Operations & Emerg.Services-Admin. 2241 Emerg. Operations-Claremont 2240 Fire Protection 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2132 Property Maintenance 2230 Crossing Guards 2325 Street Lights 2430 Environmental Services 2718 Parks 2315 Operations Centre-Municipal Garage 2124 Civic Complex 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum 2610 Pian & Develop - Admin 2611 Planning 2612 Building Services 2613 Development Control 2630 Committee of Adjustment 2743 Heritage Pickering 2745 Libraries TOTAL %CHANGE 2007 2008 2008 BUDGET APPROVED INCREASE REVISED VS. BUDGET (DECREASE) BUDGET 2007 BUDGET $132,611 75,582 77,582 82,364 75,582 76,494 78,070 274,631 462,593 246,592 746,965 612,195 107,537 262,200 493,478 80,151 376,123 624,924 338,942 2,176,243 307,291 1,072,383 356,036 163,067 10,317,467 1,621,157 4, 383, 560 490,799 305,400 712,850 134,500 2,879,373 811,253 431,366 256,823 982,824 2,054,244 329,644 979,051 597,866 2,260,950 803,675 691,143 435,427 840, 383 1,898,891 954,799 533,901 9,630 6,550 4.374.057 $2,501 (3,081) (3,713) 2,219 2,219 1,991 (181) 45,661 41,474 47,389 79,613 (112,763) 45,056 18,473 20,944 6,651 9,938 51,860 49,529 362,014 27,300 115,610 18,887 6,724 661,744 82,742 695,061 92,773 10,000 (5,767) 20,402 162,989 117,971 11,365 7,652 (3,296) 40,922 2,909 78 29,255 132, 355 20,376 20,146 41,868 56,974 688,914 (26,707) (47,201) 270 2,650 271.953 I $ 49,397,219 $ 3,924,713 $135,112 72,501 73,869 84,583 77,801 78,485 77,889 320,292 504, 067 293, 981 828,691 500,375 152,845 281,136 514,422 86,802 386,061 676, 784 388,471 2,538,257 334,591 1,187, 993 374,923 169,791 10, 979, 211 1, 703, 899 5,078,621 583, 572 315,400 707,083 154, 902 3,042,362 929,224 442,731 264,475 979,528 2, 095,166 332,553 979,129 627,121 2,393,305 824,051 711,289 477,295 897, 357 2,587,805 928,092 486,700 9,900 9, 200 4,646,010 I $ 53,325,703 1.89% -4.08% -4.79% 2.69% 2.94% 2.60% -0.23% 16.63% 8.97% 19.22% 10.66% -18.42% 41.90% 7.05% 4.24% 8.30% 2.64% 8.30% 14.61 % 16.63% 8.88% 10.78°/a 5.30% 4.12% 6.41 % 5.10% 15.86% 18.90% 3.27% -0.81 % 15.17% 5.66% 14.54% 2.63°/a 2.98% -0.34% 1.99% 0.88% 0.01 % 4.89% 5.85% 2.54% 2.91 % 9.62% 6.78% 36.28% -2.80% -8.84% 2.80% 40.46°/a 6.22% 7.95°/a c '+� 11 /06/20088:48 AM 2008 BUDGET DEPARTMENTAL REVENUE REVENUES 2192 Office Of Sustainability 2141 Health & Safety 2125 Legal Services 2122 Clerks Office 2199 Print Shop/Mail Room 2220 By-law 2293 Animal Services 2127 Finance 2196 Information Technology 2241 Emerg. Operations-Claremont 2240 Fire Protection 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2132 Property Maintenance 2430 Environmental Services 2718 Parks 2315 Operations Centre-Municipal Garage 2124 Civic Complex 2572 Senior Citizens Centre 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pooi 2735 Recreation Complex - Arenas 2744 Museum 2610 Plan & Develop - Admin 2611 Planning 2612 Building Services 2613 Development Control 2745 Libraries Total REVENUES � ;� 2007 APPROVED BUDGET 22,000.00 20,000 500 73,700 100 926,001 110, 000 2,754,915 105,000 262,692 15,000 40,000 14,000 36,350 446,600 3,000 52,500 1,647,032 131,971 967,500 101,100 1,258,142 260,350 662,000 141,330 69,000 859,993 650,000 101,500 321,607 12.053.883 � 27 INCREASE (DECREASE) $ 7,000.00 u 800 355,475 20,000 (12,000 (42,102 5,000 4,000 15,000 (10,000) 2,350 (52,633) (15,910) 15,000 8,000 22,400 5,550 15,000 1,880 (1,000) 540,867 200,000 (6,000) (13,832) � 2008 REVISED BUDGET 29,000 20,000 500 73,700 100 926,001 110;800 3,110,390 20,000 93,000 220, 590 15,000 45,000 18,000 51,350 436,600 3,000 54,850 1,594,399 116,061 982,500 109,100 1,280,542 265,900 677,000 143,210 68,000 1,400,860 850,000 95, 500 307,775 13,118,728 %CHANGE 2008 BUDGET VS. 2007 BUDGET 31.8% 0.0% 0.0% 0.0% 0.0% 0.0% 0.7°/a 12.9°/a -11.4% -16.0% 0.0% 12.5% 0.0% 28.6% 41.3% -2.2% ��x�ve. 4.5% -3.2% -12.1% 1.6% 7.9% 1.8% 2.1 % 2.3% 1.3% -1.4% 62.9% 30.8% -5.9% -4.3% 8.83% 02706/20082:16 PM 2126 2126A 2134 2135 2193 2194 2195 2812 2815 2821 2822 2822 2822 2823 2891 2900 2901 CITY OF PICKERING Zoos BUDGET GENERAL GOVERNMENT EXPENDITURE Purchased Services Corporative Requirements & PR Provision for Uncoliectable Taxes Property Tax & Vacancy Rebates Insurance Insurance - Self Insurance Grants to Organizations & individuals Debenture Debt Charges Loan Financing Vehicles Transfer to various Reserves Trans to Reserve Fund - Building Permit Stab. Trans. to Reserve Fund - WSIB Trans to Reserve Fund - Federal Gas Tax Trans. to Capital Fund Funding for telephone system Capitai Funded From Current Capital Funded From Dealer Financing Capital Funded From Internal Loans Capital Funded From DEBT City Share of DC Projects �' (Revised) Contingency Emergency Operational Needs - Capital Without Debt & Int. Loans & Deal Fin. Without Debt & Capital funded from Current 2007 BUDGET 480,000 18,950 277,000 83,610 115, 800 120,000 258,560 3,031,137 14,657 260,462 50,000 453,138 1,132, 642 59, 683 2,283,556 0 803,000 2,696,700 250,000 2,748,373 117, 500 INCREASE (DECREASE) -165,000 1,360 0 123,222 5,462 30,000 -56,115 555, 785 -9,017 75,000 -50,000 13,935 283.066 0 935, 754 0 -803,000 4,661,650 230,000 -577,334 0 $15,254,768 $5,254,769 2008 Revised BUDGET 315,000 20,310 277,000 206, 832 121,262 150,000 202,446 3,586,922 467, 1,415, 3,219,310 0 0 7,358,350 480,000 2,171,039 117.500 11,755,068 1,396,119 13,151,186 9,471,512 460,365 9,931,876 ' Capital from current increased by $50,000 to reflect Resolution #78/08 (Greenwood Public Library). *' Contingency account adjusted to reflect negotiated settlements (CUPE & Non-Union). ' ? tJ % CHANGE 2008 BUDGET vs. 2007 n -34.38% 7.18% 0.00% 147.38% 4.72% 25.00% -21.70% 18.34% -61.52% 28.79% -100.00% 3.08% 24.99% 0.00% 41.00% 0.00% -100.00% 172.86% 92.00% -21.01 % 0.00% 34.45% CITY OF PICKERING Zoos BUDGET GENERAL GOVERNMENT REVENUE 1001 POA Revenues 0000 Non-Shared P.I.L.S. 0000 Linear Properties 1530 Rentals 1543 Metro Agreement 1550 Interest from investments 1591 Commissions 1592 Misc Donations 1593 Sale of Equipment 1594 Sale of Land 1599 Other Misc. Transactions Veridian 1910 Tsfr. from Easement Settlement Agree. Res. 1910 Tsfr. from Reserve - Contingency - Elections 1910 Tsfr. from Reserve - Gas Tax Funds (Prov.) 1910 Tsfr. from Reserve - Transit (Region) 1910 Tsfr. from Reserve - Contingency - Assessment 1911 Tsfr. from Reserve - Cont. Sudies & Consulting 1920 Tsfr. from Res. Fund - Workers' Comp. 1920 Tsfr. from Res. Fund - Development Charges 1920 Tsfr. from Res. Fund - Parkland 1940 Tsfr. from Capital 1950 Tsfr. from Rate Stabilization Reserve Surplus 27/03/2008 9:00 AM 2007 INCREASE BUDGET (DECREASE $150, 000 3,246,086 1,530,626 54,500 12,980 0 200 1, 000 5,000 50,000 1,136,142 2,905,250 0 0 0 0 100,000 115, 800 0 0 0 0 110,000 $9,417,584 �) a7 w $0 115,237 -25,246 0 -5,980 0 0 0 0 -25,000 283,066 694, 000 0 0 0 0 -100,000 5,462 % CHANGE � 2008 BUDGET ET �� VS.2007 $150,000 3,361,32; 1,505,38( 54,50( 7,00( � 1, 5, 25, 1,419, 3,599, 121,2 110, M � $941,539 �� $1Q,359,123 o.00% 3.55% 1.65% o.00°ro -as.o�°re o.00°ro �.��% O.00°io o.00% -50.00% 24.91 % 23.89% o.00% o.00% o.00% 0.00% o.00% � oo.00°io a.�2°ro o.00°ro 10.00% CITY OF PICKERING Personnel Expenditures include Summary - ALL Personnel Expenditures Salaries and wages, benefits and 2008 Council Approved Current Budget overtime. Report Name: Personnel Comp 08 Run Da�e �. 6/1 V2008 8:48 AM 2007 2007 INCREASE 2008'� INCREASE YTD APPROVED (DECREASE) REVISED;(DECREASE) Actuals BUDGET BUDGET % Mayor Ryan Council B. Littley, Reg. Coun. Ward 1 B. McLean, Reg. Coun. - Ward 2 R. Johnson, Reg. Coun. Ward 3 J. O'Connell, City Coun. Ward 1 D. Dickerson, City Coun. Ward 2 D. Pickles, City Coun. - Ward 3 Council Support M. Brenner, Reg. Coun. Ward 1 K. Ashe, City Coun. - Ward 1 C.A.O. Office 2121 C.A.O. Office 2129 Customer Care Centre Human Resources 2139 Human Resources 2141 Health & Safety Legai Services 2125 Legal Services Office of Sustainabiltiy 2192 Office of Sustainabiltiy Clerks 2122 Clerks Office 2191 Records Management & Elections 2199 Print Shop/Mail Room 2220 By-law 2293 Animal Services Finance & Treasury Services 2127 Finance Corporate Support Services 2133 Supply & Services 2196 Information Technology Operations & Emerg. Services-Admin 2710 Operations & Emerg.Services-Admin. 2241 Emerg. Operations-Claremont Fire Services Division 2240 Fire Protection Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2132 Property Maintenance 2718 Parks 2315 Operations Centre-Municipal Garage Culture & Recreation Division 2124 Civic Complex 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool $83, 933' $37,698 $40,777 $40, 542 � $34,214' $40, 876 $40,175 $210, 091 $3, 598 $4,036'; $453,998 $219,748 $481,384 $71,433 $213,617 $514,483 $457,703 $65,295 $104, 038 $496,038 $228,109, $1,590,520 $291,959 $566,145 $343, 894 $83,602 $9,167, 821 $1,377,423 $2,114, 925 $287,693 $1; 545, 338 $561,988 $62,787' $114,765 $775,280' $479, 947 $212,354 $582, 586 $268, 779 $1,460,727 $462, 784 �� $85,493� $42,292 $42,292' $42, 292 ��, $42, 292' $42,292 $42,292' $242,625! . $01 $OI $424;557 $223, 611 $437,490' $80,541, $212,934 $484, 015 $460,727, $70,151 I $102,913! $519, 037' $215,779 $1, 660, 666 $294, 842, $629, 387' $339,852 $98,770 _ -- $2,455 $87,948', $1.209 $43,501! $1,209 .. $43,501 $1,209'_ _- --i , $43, 501, $1,209 $43,501'. $1,209 $43,501 _ - -- $1,209 $43,501' $50,770 $293,395I . __ $0, $0' - ____ $0 $0 $38,904 $463,461 $40,833 $264,444 _ _ ($115,101) $322,389' $3,824 $84,365' __. __ $10,969 $223,903 $51,546 $535,561 __ _ _ _ _ $21,274 $482,001 $4,613 $74,764i $7,323 $110,2361 $42,389 $561,426� $46,187 $261, 966' $155,035' $1,815,701' _ ___ $27,500 _. $322,342� $35,167 $664,554' $17,112 $356,964', $18,442 $117,212''i $9,030,841 $520,345 $9,551,186' ____ $1,512,714 $96,986 $1,609,700' $2,090,074 $214,765 $2,304,839' _ _ $300,406, $15,224 $315,630', _ _ _ ___ , $1,711,644', $75,947 $1,787,591' $514,218', $98,490 $612,708'' _ - $50,016 $157,666 $822,329 $528,097 $210, 067 $579,990, $248, 481 ' $1,485,941 ! $451,371 $16,076 $66,092' $6,225 $163,891' ,_______ _ __ ($4,543) $817,786i $47,028 $575,125' $15,523 $225,590 $23,607 $603,597 $23,910 $272,391'I $118,658 $1,604,599! $26,816 $478,1g7� 2.87% 2.86% 2.86% 2.86% 2.86% 2.86% 2.86% 20.93°/a 0.00% 9.16°/a 18.26°/a -26.31 °/a 4.75% 5.15%a 10.65% 4.62% 6.58% 7.12% 8.17% 21.40% 9.34 5.04% 18.67% 5.76% 6.41 % 10.28% 5.07% 4.44% 19.15% 32.14% 3.95% -0.55°/a 8.91 °/a 7.39% 4.07% 9.62% 7.99% 5.94% 2735 Recreation Complex - Arenas 2744 Museum lan & Develop - Admin 2610 Plan & Develop - Admin anning 2611 Planning .ailding Services 2612 Building Services evelopment Controi 2613 Development Control �mmittee of Adjustment 2630 Committee of Adjustment braries 2745 Libraries �TAL CITY OF PICKERING Summary - ALL Personnel Expenditures 2008 Council Approved Current Budget 2007 YTD Actuals $463,185 $340,542 $763,627' $833,061 $784, 094 $395,647 $6, 061 $3,182,436''; 32,961,756' ') .l 2007 APPROVED', BUDGET' $413,416 $331,784 $781,367'' $993, 573', $887,183'' $478,651 i. � 11 $3;207,795 33,632,166, INCREASE (DECREASE) $17,21 E $28,351 Personnel Expenditures include Salaries and wages, benefits and overtime. Report Name: Personnel Comp 08 Run Dale �. N11/2008 8:48 AM 2008'; INCREASE REVISEDi(DECREASE) BUDGET' °/a $430,631' 4.16% $36Q 135� 8.55% $34,226 $815,593, _- _ -- -- $155,168 $1,148,741� ($25,326) . $861,857 ($46,683) $431,968'' _ $0 $7,400 _ _ _ ; $189,858 $3,397,6531 $2,114,362 $35,746,528� 4.38% 15.62% -2.85% -9.75% 5.92% 6.29°/a Organization Mayor Mayor Ryan Council B. Littley, Reg. Coun. Ward 1 B. McLean, Reg. Coun. - Ward 2 R. Johnson, Reg. Coun. Ward 3 J. O'Conneli, City Coun. Ward 1 ' D. Dickerson, City Coun. Ward 2 �, D. Pickles, City Coun. - Ward 3 Council Support C.A.O. Office ' 2121 C.A.O. Office 2129 Customer Care Centre Human Resources 2139 Human Resources 2141 Health & Safety Legal Services 2125 Legal Services Office of Sustainabiltiv 2192 Office of Sustainabiltiy 2122 Clerks Office 2191 Records Management & Elections 2199 Print ShoplMail Room 2220 By-law 2293 Animai Services Finance & Treasury Services 2127 Finance Corporate Support Services 2133 Supply & Services , 2196 Information Technology ' Operations & Emerq. Services-Admin ' 2710 Operations & Emerg.Services-Admin. 2241 Emerg. Operations-Claremont Fire Services Division 2240 Fire Protection Municipal ProqertV Enpin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2132 Property Maintenance 2718 Parks 2315 Operations Centre-Municipal Garage. Culture & Recreation Division 2124 Civic Compiex 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum Pian & Develop - Admin 2610 Plan & Develop - Admin Planninp 2611 Pianning Buildinp Services 2612 Building Services Develoqment Control CITY OF PICKERING Salary Expenditure Summary 2008 Council Approved Current Budget 2007 YTD' $67,077 $30,621 $30,621 $30,621 � $30,621 $30,621 ' �30,621 $168,887 $397,002 $185, 554 $401,551 $57,339'� $180,587'�, $437,270 $369,269 $54,441 $79,557 $403.498 $188,659 $1,271,056 $237,232 $451,299 $286,078 $73,804 1� ii •i� $1,087,538 $1,592,288 $232,058 $1,268,414', $462,718 $51,733' $95,091 $616,071 $359,857 $173,226 $463,880 $220,151 $1,181,727 $389,012 $374,834 $306,245 $615,346 $668,413 $633,143 • 32 2007 BUDGET i�•: :: $31,255'� $31,255', $31,255' $31,255 $31,255 $31,255, � $194,060'� $364,218' $184,370 $353,629 $64,045 $175,601 '� $404,347 $366,534 $53,674 $79,170 $407,149 $163, 937 $1,314,999'' $234,560 $492,809' $276.735 $79,842 $7,024,848 $1,201,834' �1,582,326I, �244,502'' � �1,370,492'', $415,170 �' $39,586 $136,667 $651,226 $402,366 $171,401 $453,910 $197.987 $1,181,013 $367,285 $319,893 $282,949 $617,375' $792,377! $697,538 INCREASE (DECREASE) Salaries Comp 2008 Run Date �. 6!t V2008 8�.49 AM 2008' INCREASE REVISED (DECREASE} BUDGET, % $2,045 $70,233 _ -- �936 $32,191 __ _ $936 $32,191; $936 $32,191 �, $936 $32,191 � -, $936 . $32,191 $936 $32,191', $36,982 $231,0421 __---- � $37,608 $401,826� $30,077 $214,447' ($93,629) $260,000� $3,899 $67,944I $10,695 $186,296 $47,080 $451,427 i $21,336 . .. $387,870I $3,269 $56,943� $4,204 . $83,374' $39,390 $446,539' $44,2Q0. $208,137'!. __ __ _- $133,673 $1,448,672 $23,590 $258,150'; $27,531 $520,3401 I� i $16,854 $293,589� $16,863 $96,705' ; __ _____: $478,788 $7,503,636 $90,605 $1,292,439j $172,841 $1,755,167i $12,987 $257,489 $73,585 $1,444,07T $82,226'' $497,396!, ___ _ � � $14,296 $53,8821 $7,268 $143,935' _ - -- ---- T�623 $651,849' _ _- - -° $34,446 $436,812 $14,615 $186,016; _ _. $24,462 $478,372' $22 902 $220,889 $118,174 $1,299,1871 $25,802 $393,087'' � $17,152 $337,0451 $26,518 $309,4671 __ , $34,756 $652,131 $130,850 . $923,227 ($10,611) $686,927 3. 2.99° 2.99° 2.99° 2.99° 2.99° 2.99° 19.06° 10.33% 16.31 % -26.48% 6.09% 6.09% 11.64% 5.82% 6.09% 5.31 % 9.67% 26.96% 10.1 10. 5. 6.0 21.1 7.54°/a 10.92% 5.31 % 5.37% 19.81 % 36.11 % 5.32°/a 0.10% 8.56°/a 8.53% 5.39% 11.57% 10.01 % 7.03% 5.36% 9.37% 5.63% 16.51 -1 nization 2613 Development Control �mmittee of Adlustment 2630 Committee of Adjustment 2745 Libraries CITY OF PICKERING Salary Expenditure Summary 2008 Council Approved Current Budget 2007 YTD $310.065 $5,600' $2,628,067 2007 BUDGET $366,748' �, :�� INCREASE (DECREASE) ($23,011) 2008 REVISED $343,737 _ _ _ _ : $0 $6.800'. $2,655,829' $126,958 $2,782,787' 26,645,519 $1,887,515 �28.533.034 Salaries Comp 2008 Run Dale'. 6/11/2008 8�A9 AM INCREASE 2008 salaries & wages expenditure accounts reflect the following significant changes: 0. 4J8`i: 7.08% Fire ($432,891) The negotiated settlements for 2004 (4.3%) and 2005 (3.59%) are now reflected in this account. These costs were previously budged in contingency. These salary increases are partially offset by the transfer of Deputy Chief's wages ($79,842) to Emergency Operations Claremont to reflect the re-alignment of responsibilities and duties. Personnel Adiustments ($352,000) This amount includes proposed 2008 new positions, annualizations of 2007 approved positions and changes. Additional informatiQn regarding these changes are explained in the Department/Division document entitled "Summary of Major Increases/(Decreases)," located throughout the current budget. - 33 2129 Department Customer Care 2293 Animal Services 2127 Finance 2133 2241 2320 2315 2712 2731 Supply & Services Emerg. Operations Roads Operations Centre 2008 Approved Final Current Budget Propvsed Full Time Positions and Part Time Hours for 2008 As of April 21, 2008 Position Customer Care Rep - part time to full time Part Time Hours for Weekends Additional Standby hours (Previously budgeted in OT) Senior Financial Analyst - May 1, 2008 - This position to implement the requirements of PSAB and assist with DC & financial studies (to be funded from a reduction in General Government Consulting) Temp (Buyer) - (3 months - Health & Safety) Summer Student "Pandemic and other projects" 3 Additional Term Labourers (34 weeks - April to November) Mechanic (Full year - Health & Safety) Programs Event Co-ordinator - part time to full time (Required for all events plus new: Ribfest, Waterfront Trail Rec. Complex - Maintenance & Energy Technian (July 1, 2008) Central Core Position cost to be partially offset by future energy savings. 2744 Museum 2745 Museum-Admin-Program Support Additional hours required for educational programs and general admin support. Library Added Sundays (4) Increased Page Hours E-Plus Grant 8� Service Ont. Expenditure (Cost offset by Provincial Grant) Less: Management Actions Total Gross Salary Cost Division Head (HR) - Not filled Co-ordinator (EOC) - Not filled Net Cost - Staff Additions 22Q (115,175) 84 705 2008 Budget Revised Rates $ 16,848 29,853 5,000 53,050 (50,000) 10,500 12,000 88,674 60,187 13,078 27,668 10,530 . 4,920 3,515 6,210 6( ,210) $285,823 .. ::1 �, ; . . Council Support A.O. Office 2121 C.A.O. Office 2129 Customer Care Centre I aman Resources ' 2139 Human Resources 2141 Health & Safety ffice of Sustainabiltiv ; 2192 Office of Sustainabiltiy ' 2122 Clerks Office 2191 F2ecords Management & Elections 2199 Print Shop/Mail Room 2220 By-law 2293 Animai Services � Finance & Treasury Services 2127 Finance Gorporate Support Services 2133 Supply & Services 2196 Information Technology ' _ _ Operations & Emerp. Services-Admin I 2710 Operations & Emerg.Services-Admin. Fire Services Division 2240 Fire Protection Municipal Property Enpin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2132 Property Maintenance ' 2718 Parks ; 2315 Operations Centre-Municipai Garage'', Culture & Recreation Division 2124 Civic Complex 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena ' 2719 Community Centres � 2731 Recreation Complex - Central Core '' 2733 Recreation Complex - Pool ' 2735 Recreation Complex - Arenas 2744 Museum Plan & Develop - Admin 2610 Plan & Develop - Admin Planninq 2611 Planning Buildinq Services 2612 Building Services , Development Control ' 2613 Development Control �' ; 2745 Libraries ' �TAL CITY OF PICKERING Overtime Expenditures Summary 2008 Council Approved Current Budget 2��7 YTD' 4ctuals' $1,288 $0. $856 $1 198 $106 $0 $426 $133' $34 $8,130 $7,466 $26,595 $0 $12,784 $0 $339,532 $30,579' $153,727 $13,382 $46,646 $3,830 $3,399 $2,184 $13,713 $8,407 $7,238 $16,521 $8,677 $36,813 � $12,903 $11,075 $2,297 $106 $17,930 $648 $12,497 $912 on� no�'��. The budgetary increase is due to the following: 2007 INCREASE BUDGETI (DECREASE) $500 $500� $500'' '� ��� .�� $500 $3,000'i $2,OOQ $350! $5,000 $10,000 i $17,500 , $500 $12,000 � $1,000� $207,000' $16,000 $108,000 $5,000'� $77,0001 $5,000', $4,000 $$2,490Ir , $11,385'', $5,175' $16,560' $5,175 $41,400 $12,420 �', $15,525' $4,650' $2,000', $24,500' $10.000 $18,100 $662 Report Name: O/T Comp 2008 Run Date � 6/112008 8:55 AM 2008''i INCREA; REVISEDI (DECREAS $250 $750 __ - _ - I $0'. ___ $5001 $250' $7501 _ , $0!. $2,000" $0._ _ _ $600f $0, _ _ _ $500� $0'� $3,OOOi $0. _ $2,000'I $0 - - ----_ $3501I $0, $5,000'. ($5,000)'! $5,000 ___ _: $8,500 $26,000} _ _ ----I $1,500. $2,000 $8,000 $20,000 $0 $1,000 $103,826 $310,826' $5,000, $21,000! $40,000, $148,000� -- _ $2,000 $7,OOOi $0 . $77,000 !, $0, $5,000 $0 $4 000 - $0 $2,OOOi $0 $12,490, $0. $11,385; $0 $5,175 $0�, . $16,560I $0' $5,175� __ _ _, $0' $41,400' __ $0 $12,420; $0 $15,525', $0 $4,650' _ __ � $0 $2,000� - __ . $0' $24,500 $0', $10,OOOI __ -- --- ($6,000) $12,100 $0 _ _ _ - $2,250 157.826' $819.906 Fire ($103,826) Overtime includes caliback and Acting Pay and increase reflects 2007 year-to-date actuals. Municipal Propertv & Enqineerinq ($47,000) Increase in overtime in various cost centres is due to the above average snowfall for the first Three months (Jan to March). , � �. 0.00% 50.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% -50.00% 48.57% 300.00% 66.67% 0.00% 50.16%I 312: 37.0� 40.01 0.01 0.01 o.00°ia 0.00% 0.00% D.00% D.00% D.00% 0.00% D.00% 0.00% 0.00% 0.0 0.0 0.a -33.1 0.0 23.8 Organization Mayor Ryan Council B. Littley, Reg. Coun. Ward 1 B. McLean, Reg. Coun. - Ward 2 R. Johnson, Reg. Coun. Ward 3 J. O'Connell, City Coun. Ward 1 D. Dickerson, City Coun. Ward 2 D. Pickles, City Coun. - Ward 3 Council Support M. Brenner, Reg. Coun. Ward 1 K. Ashe, City Coun. - Ward 1 C.A.O. Office 2121 C.A.O. Office 2129 Customer Care Centre Human Resources 2139 Human Resources 2141 Health & Safety Legal Services 2125 Legal Services Office of Sustainabiltiy 2192 Office of Sustainabiltiy Clerks 2122 Clerks Office 2191 Records Management & Elections 2199 Print Shop/Mail Room 2220 By-law 2293 Animal Services Finance & Treasury Services 2127 Finance Corporate Support Services 2133 Supply & Services 2196 Information Technology Operations & Emerg. Services-Admin 2710 Operations & Emerg.Services-Admin. 2241 Emerg. Operations-Claremont Fire Services Division 2240 Fire Protection Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2132 Property Maintenance 2718 Parks 2315 Operations Centre-Municipal Garage Culture & Recreation Division 2124 Civic Complex 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres CITY OF PICKERING Benefits Expenditures Summary 2008 Council Approved Current Budget 2007' $16, 856 $7,077' $10,156� $9,922 $3,593 $10, 255 $9,554 $39,916 $3,598, $4,036' $56,997 $33,338 $78,635 $13,988 $33,030 $77,213 $88,008 $10, 721 $24,447 $84,410', $31,984 $292,868' $54,727 $102,062 $57,816 $9,797 $1,639,600 $259,305' $368,911 $42,253 $230,278 $95,440 $7,656 $17,490 $145,496 $111,683 $31,890 $102,185 $39,950 « � Run Date �. 6/10/2008 8:42 AM 2007 Increase' 2008' INCREASE APPROVED (Decrease)', REVISED (DECREASE) BUDGET ' BUDGET % $17,305 $410 $17,715', 2.37% cx ;� <� $11,037 $11,037' $11,037 $11,037 $11, 037'� $11,037� $48, 065 $0 $0 $59,839 $38,741 $81,861 $15,896 $37, 333 $273 $11,310' $273� $11,310 $273; $11,310 __ _: $273' $11,310 $273 __ $11,310'', __ , $273 $11,310' $13,538 $61,603 - - -- $0 - - $0 $0. $0 __ - $1,296 $61,135'', $10,506 $49,247 ($21,472) $60,389 ($75), $15,821 ___ _- - _ _: S274', $37,607 $79,168 $4,466 $83,634'. ____ _,. $91,193 ($62)� $91,131� $14,477 $1,344 $15,821' $23,393 $3,119 $26,512 $106,888 $2,999 �109,887 $41,842' $6,987 $48,829 $328,167 $12,862 $341,0291 $59,782 52,410 $62,192 __ _ _ , $124,578 ($364) $124,214I $62,117 : � : $1,798,993 $294,880 $399,748 $50,904 $264,152 $94,048 $6,430 $18,999 $158,613 $114,346. $33,491 $109,520 $45, 319 $258 $62,375 $2,079 $20,507 ($62,269) $1,736,724�� -_ ___. $1,381 $296,261 $1,924 $401,672' $237' $51,141; $2,362 $266,514 $16,264 $110,312, $1.780. $8,210'; ($1,043)', $17,956� ($5,166)', $153,447 , $12,582 $126,928' _ _ _ _ $908 $34,399 ($855) $108,665 $1,008 $46,327' 2.47% 2.47% 2.47% 2.47% 2.47% 2.47% 28.17% 0.00% 2.17% 27.12% -26.23°/a -0.47% 0.73°/a 5.64°/a -0.07% 9.28%a 13.33% 2.81 % 16.70°/a 3.92% 4.03°/a -0.29% 0.42 % 11.28% -3.46% 0.47% 0.48% 0.47% 0.89% 17.29% 27.68 -5.49 -3.26 11.00 2.71 -0.78 2.22 Organization 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum Plan & Develop - Admin 2610 Plan & Develop - Admin Planning 2611 Planning Building Services 2612 Building Services Development Control 2613 Development Co�trol Committee of Adjustment 2630 Committee of Adjustment Libraries 2745 Libraries TOTAL CITY OF PICKERING Benefits Expenditures Summary 2008 Council Approved Current Budget 2007 Actuals $242,187 $60, 869. $77,276 $32,000 $148,174 $146,718' $150,303. $73,085 $461 $553,456 65,74 � ,670 2007 APPROVED BUDGET $263, 528 $71,666' $77,998' $44,185 $161,992'' $176,696 $179, 645 $93,803 $600 $549, 716 $6, 324.567' Increase (Decrease) Run Date � 6/10l2008 8:42 AM 20081 INCREASE REV�SEDi (DECREASE) S484' $264,012 , _ , $1,014 $72,680' $63' $78,061 $1.833 $46,018, __ _; ($530) $161,462' ___ _ _: $24,318' $201,014 ; ($14,715) $164,930'. ($17,672), $76,131� --- � $0 $600' $62,900 $612,616� $69,021 $6.393,588' The budgetary changes for this account reflect the anticipated renewal premium adjusted for the 2007 year-to-date actuals. .. m� : 0.18% 1.41 % 0.08% 4.15% -0.33% 13.76% -8.19% -18.84% 0.00% 11.44% 1.09% Organization uman Resources 2139 Human Resources ffce of Sustainabiltiv 2192 Office of Sustainabiltiy 2191 Records Management & 2293 Animal Services �inance & Treasury Services 2127 Finance rire Services Division 2240 Fire Protection Vlunicipal Property Enqin. & Admin. 2430 Environmental Services �ulture & Recreation Division 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2731 Recreation Complex - Central Core 2744 P>9useum Plan & Develop - Admin 2610 Plan & Develoo - Admin 2745 L:braries CITY OF PICKERING Advertising Expenditures Summary 2008 Council Approved Current Budget 20�7 YTD $28,407 $28 134' $0 $1101 $0', $7,208 $5,421 $200', $105, 591 ' $19,754 $13,275 $0 $5,488 $213.588 2��% BUDGET $32,5Q0 $30,000 $500 $500' $500 $7,000' $5,000 $200; $107 5001 $22,000 $15, 000 INCREASE' (DECREASE)I Report Name: Advert Comp 2008 Run Da�e �. 6/t1/2008 &A9 AM 20D8� INCREAS REVISED' (DECREASE 30 $32,50, -- -- � $0 $30,000� $0', $5001 _ _ — —1 $6 $5001 $0 _ $500'', ,_ --- -- — _ i $2,000' $9,000' — -- $1,000 $6 000'I — . _I �0 $200' $6,900 $114,400j $3,000 $25,OOOI $0 �15,OOi $1,000 (5500) $500. $7,250 $3,950 $11,200i 28.950 $16.350 �245.300 2008 advertising account increase is due to the followin� significant changes: Culture & Rec Division ($9,900) Increase reflects higher advertising costs and additional marketing efforts. Librarv ($3,950) Increase reflects additional marketing effort to promote the various library programs that are being offered throughout the year. � �7 0.00% 0.00% 0.00% 28.57% 20.00% 0.00% 6.42% 13.64% 0.00% -50.00°/a 54.48% 7.14% CITY OF PICKERING Building Repair & Mtce. Expenditures Summary 2008 Council Approved Current Budget Organization Operations & Emerp. Services-Admin 2241 Emerg. Operations-Claremont Fire Services Division 2240 Fire Protection Municipal Property Enqin. & Admin. 2320 Roads 2718 Parks 2315 Operations Centre-Municipal Garage Culture & Recreation Division 2124 Civic Complex 2572 Senior Gitizens Centre 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum Libraries 2745 Libraries TOTAL 2��� YTD $720 $93, 008 $129,000 ' $59,627 $86, 081 $157,512 $31,177' $16,805 $41,134 $134,576 $117,558 $49,410' $42,772 $28,622 $143,034 $1,131,037 2��71 BUDGET' $720 $81,090, $129,000 $60, 500 $89,800', $143,820 $29,220 $22,000', $45,000 I $121,720' $129,820 $56,000, $42,120' $13,120 $137,691 $1,101,621 Report Name: Build Repairs Comp 08 Run Date : 6/11/2008 8�.50 AM INCREASE 2008 INCREASE (DECREASE) REVISEDI, (DECREASE) $280 $1,000� $41,491' $122,581 _ _ _: __ _ __ I $6,450�� $135,4501 _ _ _. $3,025' $63,525 ; $4,670' $94,470} $7,245. $151065i $3,345', $32,565' $1,154 $23,154 $2,380 $47,380� $15,970','.. $137,690; . __: $14,545', $144,365 , $800 $56,800� $2,106 $44,226! �6,880 ��20,000 $36,591 $174,282 $146,932 �1,248,553 2008 building repairs expenditure accounts reflect the following significant changes: Fire ($41,491) Increase is mainly due to the following: ageing fire halls that are continually require repairs to keep them functional; new cleaning contract for administration addition and higher cost of cleaning materials. Culture & Rec Division ($54 425) Increase is due to aging City facilities requires more repairs and increased focus for general maintenance of buildings.and increased cost of cleaning contract . ' �$ 38.89% 51.17% 5.00% 5.00% 5.20% 5.04% 11.45% 5.25% 5.29% 13.12% 11.20% 1.43% 52.44% 26.57% 13.34% CITY OF PICKERING Conferences Expenditures Summary 2008 Councii Approved Current Budget Organization Mayor Ryan Council B. Littley, Reg. Coun. Ward 1 B. McLean, Reg. Coun. - Ward 2 R. Johnson, Reg. Coun. Ward 3 J. O'Connell, City Coun. Ward 1 D. Dickerson, City Coun. Ward 2 D. Pickles, City Coun. - Ward 3 C.A.O. Office 2121 C.A.O. Office 2129 Customer Care Centre Office of Sustainabiltiy 2192 Office of Sustainabiltiy 2122 Clerks Office Finance & Treasury Services 2127 Finance Corporate Support Services 2133 Supply & Services 2196 Information Technology Operations & Emerg. Services-Admin 2710 Operations & Emerg.Services-Admin. 2241 Emerg. Operations-Claremont Fire Services Division 2240 Fire Protection Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. Culture & Recreation Division 2711 Cuit. & Rec. Admin. Plan & Develop - Admin 2610 Plan & Develop - Admin Planning 2611 Planning Building Services 2612 Building Services Committee of Adjustment 2630 Committee of Adjustment Libraries 2745 Libraries TOTAL 2��7i 2��71 YTD'' BUDGET' Actuals ' $535� $3,500'; a $796 $3,625I $0 $8,639 $9,316 $0', ' $4 031' $1,618 $2, 303' $1,357' $1,075 $721 $120 $636 $898 $6,139',, $2, 532 $1,523 $50. $2, 936' ' $1,221 $900 $5,260 $56,231'' ' � J $3, 000 $3, 000 $3,000 $3, 000 $3, 000', $3, 000'�, $1,500 $1,500 $2, 000' $1,000 $2,100', $850' $400 $1,000 $2,000� $3,650 $3, 000 $2, 000' $100 $3,700 $2,200 $1,000 $8,295 $57, 795 INCREASE (DECREASE)'. Report Name: Conf. Comp OS Run �ate �. 6/it/20088�.51 HM 2008I I N C REAS REVISED' (DECREASE $0',_ _ $3,500' $0 _ $3,OOOI ; $0!� $3,000' $0 $3,000', $0 $3,000� __ _ ($316) $2,684 $0� $3,000' , _- - , $2,500 $4,000 $0 $1,500' - -__ __ _ � $3,000' $5,000, $0, $1,000' _ ___; ($150)� $1,950���� --- -_ $25 $875. __ _; . _ $300j ($100) - - -, $0 $1,000 - __ _ _: ($2,000}' $0 $5,550; . $9,200�', , __ _-_ , -- ($700)I $2,300 $0 $2,000' _ -- $1, 500', 1,400,, ___ _ , $810 $4,510 _ _ ($700)', $1,500' ____ ____ _� $0'', _ $1,000' $0 _ $8,295+! $9,319'� - $67,114 0.00°/a 0.00% 0.00% 0.00% -10.53°/a 0.00% 166.67°/a 0.00% 150.00% 0.00% -7.14% 2.94% -25.00% 0.00% -10a.00% 152.05% -23.33% 1400.00% 21.89% -31.82% 0.00% 0.00% 16.12% Organization CITY OF PICKERlNG Consul#ing Exper�ditures Departmental Summary 2008 Current Budget Report Name: Consult Comp OS . RunDale 71272C489�A7AM 2007; 2007, INCREASE 2008� INCREASE YTD� BUCGETi (CECREASE)� BUDGETI (CECREASE) „_..:_�..� � _ °/a C.A.O.�ffice 2121 C.A.O. Office Human Resources 2139 Human Resources 2141 Health 8 Safety Lepal Services 2125 Legal Services �ffice of Sustainabiitiv 2192 O�ce of 5ustainabiltiy Clerks 2122 Clerks Office 2199 Print Shop/Mail Room Finance & Treasurv Services 2127 Finance Corporate Suppo�t Services 2196 Information Technology �perations & Emerp. Services-Adr 2241 Emerg. Operations-Claren Fire Services Division ' 2240 Fire Protection Municipal PropertV Enqin. & Admin 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2315 Operations Centre-Munici� Culture & Recreation Division 2711 Cuit. & Rec. Admin. Planninq 2611 Pianning Buildinq Services 2612 Building Services Development Control 2613 Development Control Libraries • 2745 Libraries Heritacle Pickerinp 2743 Heritage Pickering TOTAL IG nation �� $111,1 $27,763 $41,883 $3,621 $3,121 $178,619 $6,891 $34,652 $1,661 i $0 $84,242 $1,594 $12,671 17i $5,00� $90,000 $600 $35,000 $80,000 $10,000 $0 $188 $17 $45, $1,5( $10,OC $15,OC $871,61 $10,OC -- $1,0( $4,0( $1,5( 1.468.81 2008 budgetary increase (Gross Cost) ai Less - Funding from the following sources: Landowners (350,000) Reserve or Reserve Funds (209,000) Continiung Studies 221 669 Net Budgetary Levy Increase � �Q (51,500)j $3,50C � $2,5pp $92,500 $60,000 $60,600 $5,000 $40.000 $8,000 $88,000 ($2,000) ` 58;000 � �.. $0 $164,175 $352,425 $44,0501 $61,400 ($12,000), ' $18,000 I �n �45,000 , ($23,000) $30,000 $6,500 ' $8,000 ($1.000) ' ` $9;000 �$15,000), ' $0 _ - $529,927 $1,401,545 $0� $10,000 - $p $1,000 $17,500 �$21:500 $750 $2,250 $783,902 I$2,252,720 ure $ 783,902 � 780 669 $ 3,233 -30.00°/a 2.78% 10000.00% 14.29% 10.00% 87.21 0. -43. 433. -10. -1 60. 437. 50. 53. Explanation of Consulting & Professional Services Siqnificant 2008 Budqeta � Health & Safety Previously budgeted in Seminars acct - for external training Health & Safety audits (previously budgeted in Op & Emergency Services Finance Seaton Financial Impact Study - funded from landowners City & Seaton DC Study - required under legislation - no Tax Levy Impact City of Pickering Financial Impact Study - no Tax Levy Impact Assessment Appeals - Hydro One & others (Net change) IT Develop.of Disaster Recovery Procedures - funded from cont studies On-point GIS upgrade IT - Network penetration testing Emerqency Operations Claremont Reduction reflects planned activity for 2008 Municipal Propertv Enq. Admin. Health & Safety funding approved in 2007 transferred to Health & Safety prg. Culture & Rec Admin Admin. Health & Safety funding approved in 2007 transferred to Health & Safety prg. Plannin Official Plan Review Phase 2- 80% DC Funded Seaton Neighbour Planning - funded 100% by landowners group Downtown Intensification-urban design work Librarv CEO search • 4� $ 20,000 40,000 50,000 56,000 30,000 21,925 20,000 11, 500 9, 800 (12,000) (20,000) (15,000) 200,000 300,000 70,000 10,000 CITY OF PICKERING Seminars & Education Expenditures Summary 2008 Council Approved Current Budget Report Name: Education Comp 2008 Council Support C.A.O. Office 2121 C.A.O: Office 2129 Customer Care Centre Human Resources 2139 Human Resources 2141 Health & Safety Legal Services 2125 Legal Services Office of Sustainabiltiy 2192 Office of Sustainabiltiy Clerks 2122 Clerks Office 2191 Records Management & Elections 2220 By-Iaw 2293 Animal Services Finance & Treasury Services 2127 Finance Corporate Support Services 2133 Supply & Services 2196 Information Technology Operations & Emerg. Services-Admin 2710 Operations & Emerg.Services-Admin. 2241 Emerg. Operations-Claremont Fire Services Division 2240 Fire Protection Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2132 Property Maintenance 2718 Parks 2315 Operations Centre-Municipal Garage Cuiture & Recreation Division 2124 Civic Complex 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum Plan & Develop - Admin 2610 Plan & Develop - Admin Planning 2611 Planning Building Services 2612 Building Services 2007 YTD' Actuals' $305, .� �, � $3,138! , $21,538; $978' $1, 604' $2,036 $0 $5,761 $1,126��, $7,893, $1,778', $24, 362' $425 $196 $53,019 $904 $3,181 $0 $2,965 $864, $60 $1,004 $415' $1,994' $1 794' $2,8751 $242' $2,047' $2, 576' $1,466' $1,617 $315 $3,108 $1,931 !4 2 2007' BUDGET $2,060 $1,500 $1,500, $7,170 $20, 000 $2,000', $2,Q00' $2,000 $0 $5,000 $1,500 $7,650' $1,660 $32,020 $1,800 $1,500 '.:I �1� $3,620 $3,000 $500' $3,000', $1,750 $600' $1,100', $2,000' $1, 300'' $1,100 $3,200 $1,100' $5,000 $2,000 $2,300 $1,200 $2,600 Run Da�e �. 6/10/2008 922 AM INCREASE 2008' INCREASE (DECREASE)� REVISEDI (DECREASE) ' BUDGET'' % ($560)' $1,500'' -27.18% $0 $1,500i, ($750) .. $750', ! __ __ ; $0' $7,170', ___ _ _ : ($20,000)' $0' $0 _ $2,000! . _; $500 $2,5001, $2,OOOi _ $4,000'', $1,500'', $1,500 _- -- - -- - ---- - $0' $5,000' ---------- - -- - - - $1,500 $3,000' ; $0 $7,6501 __ _ _, $240 $1,900''. $9,640' $41,660 ($200) _ . ' $1,600 ($1,500)' $0 _ $21,700 $101,700'� _ ___ , ($820) $2,800�'�� $9,325 $12,325' $450 _ _ $950' - -___ ------ $3,825' $6,825 ($250)� $1,500 ___ _ ; $0'' $600''. $0',,_ __ $1,1001 , $3,000', $5,000' ($500)' $800' $0 $1,100 $0! $3,200 $0, $1,100' $5,045' $10,045 ;----- - $0' $2,000 $0, _ _: $2,300' $400 . $1,600 ____ _ __ $1,200 $3,800 _ $4,700 $0 $4,700� $2,000 $1,000 $3,000', -50. -100.00% 100.00% 0.00% 0.00% 100.00°/a 0.00% 14.46% 30.11% -11.11°/a -100.00%0 27.12% -22.65% 310.83% 90.00% 127.50% -14.29% 0.00% 0.00% 150.00% -38.46% 100.90°r 33. 46.1 :� 7evelopment Control 2613 Development Control '_ibraries 2745 Libraries Heritage Pickering 2743 Heritage Pickering TOTAL CITY OF PICKERING Seminars & Education Expenditures Summary 2008 Council Approved Current Budget Report Name: Education Comp 2008 Run Dale �. 6/� 02008 9.22 AM 2007' 2007' INCREASE 2008; INCREA; ' YTD', BUDGET' (DECREASE) REVISEDI (DECREAS ' Actuals BUDGET', $375 $2,810 $6,873 $8,000' $185', $1,500' $161,909, $223,740 _. $1,870' $4,680' $500 $8,500� ($1,000)i $500� $38,115' $261,855''. 2008 seminars & education account reflects the followi�g significant changes: Fire Increase is mainly due to introduction of Firefighter Survivability Training program that deals with ways to escape fire scenes if circumstance places the lives in jeopardy. _ �3 66.55% 6.25% -66.67% 17.04% Organization 2220 By-law Finance & Treasurv Services ' 2127 Finance ' Corporate Support Services 2133 Supply & Services Fire Services Division 2240 Fire Protection Municipal Propertv Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2315 Operations Centre-Municipal Garage Culture & Recreation Division 2712 Programs ' 2715 Don Beer Arena 2731 Recreation Complex - Central Core 2735 Recreation Complex - Arenas Plan & Develop - Admin 2610 Plan & Develop - Admin Buildinq Services 2612 Building Services , TOTAL ' CITY OF PICKERING Forms Expenditures Summary 2008 Council Approved Current Budget 2���' YTD' ;tuals $4,927 $5,103 $0 $2,247' $0 $4, 390' $0, $0 $389 $0 $0 $761' $17,817 2007 INCREASE' BUDGETI (DECREASE)', $10,000 $8,000 $100' $2,000' $300 $3,000!, $500 $300! $500', $300 $1,200' $1,200 $27,600 � � � Report Name: Forms Comp 2008 Run Date : 6/712008 8:52 AM 2008i INCRE ISEDI (DECRE. $0' _. _ $10,000; __ __ __ ($3,000) $5,000 _ _ ----__� $0. _ _ $100� $0 $2,000� i _ _ _-- ' $0' $300 $500 $3,500�, , $0 - __ $500� $0 __ _ $300`, _ _ ---. $0' $500 � $0 $300� ($400) $800' __ . $0.-- - --- $1,200� ($3.1001 $24.5001 0.00% -37.50% 0.00% 0.00% 0.00% 16.67% 0.00% 0.00% 0.00% 0.00% -33.33 0.00% -11.23% Organization 2220 By-law 2293 Animal Services , Operations & Emerp, Services-Admin 2710 Operations & Emerg.Services-Admin. Fire Services Division 2240 Fire Protection Municipal PropertV Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2132 Property Maintenance ' 2718 Parks 2315 Operations Centre-Municipal Garage Culture & Recreation Division 2715 Don Beer Arena 2719 Community Centres _ _ _ 2735 Recreation Complex - Arenas ' 2744 Museum Buildinq Services 2612 Building Services Develoqment Control 2613 Development Control �ranes_ 2745 Libra•ies CITY OF PICKERING Gas, Oil, Tires etc. Expenditures Summary 2008 Council Approved Current Budget 2007 YTD' Actuals $10,684 $7,127 $1,135 $60,036 $4, 715'', $218,643' $15, 953' $123,710 $6 548, $0. $9,065'' $0, $886 $195 $3;043', $409' $462,149 2007 BUDGET $6.928 $5,000 $1,0001 $69,260 $4, 000' $198, 000 �! $8,325 $108, 000 � $5, 500 � $1,320' $7,300 $160 $160I $1,000 $7,000' $� 953 INCREASE' (DECREASE), $5,072', $2 500' Report Name: Gas Oil Tires Comp 2008 Run Da�e : 6i1 V2008 8'.53 AM 8I INCREASE D' (DECREASE $12,000� 73.21 ---- $7,500; 50.00 $200'', _ $120Q' $0 $69,2601� $700 $4 700 $20 000� $218,000' $7,675 $16,000� $16,000 $124 000 $500I $6,000; __ _ i $0 $1,320. $0 $7 300 $0. i160. $340� $500I $0 $1,000 ($1,000) $6 000'', $7,864'' �� 864' $59,851 $482,804 The budgetary increases for this account reflects the 2007 year-to-date actuals. Comparing the actual estimated cost of $462,149 to the proposed budget of $482,804 translates into an increase of $20,655 or a 4.4% increase. � �5 f�Ii', 0.00°/a 17.50° 10.10° 92.19° 14.81° 9.09° 0.00% 0.00% 0.00% 212.50% 0.00% -14.29% 0.00% 14.15% CITY OF PICKERING Insurance Deductible Expenditure Summary 2008 Council Approved Current Budget Organization Clerks 2220 By-law Fire Services Division 2240 Fire Protection Municipal Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2718 Parks Culture & Recreation Division 2124 Civic Complex 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core Building Services 2612 Building Services Development Control 2613 Development Control Libraries 2745 Libraries TOTAL 2007 YTD Actuals '. � : � $1,947'! $0 $21,490' $10,7551 $0 $2,000 $0; $1,000, $0 $1,000�, � $0 39.273 ' � � 2007 BUDGET $2, 000 $1, 500' $1,000 $15, 000 $10, 000 $1,000 $1,000', $2,000�', $4, 000 $1, 000'' $1,000 $1,000 $40,500� Report Name: ins Ded Comp 08 Run Date : 6/1 7 /2008 8:53 AM INCREASE 2008� INCREASE (DECREASE)', REVISED; (DECREASE BUDGET' °i _ __ _ $0, $2,000 ,- - - — __ _ � $0 $1,500! $0'�, $1,000'� $0 $15,000' $0 . $10,000''�� $0. $1,000 , $0' $1,000', $0 _ _ $2,000, $0', $4,000 $0 $1,000' $OI, ___ $1,000''I $0_ _ $1,000 $0 $40, 500 � 0.00% 0.00% �.00°/a n 0.00°/ ,� ��'.. 0.00% 0.00% 0.00% CITY OF PICKERING Insurance Premium Expenditure Summary 2008 Council Approved Current Budget ization Councii Support C.A.O. Office 2121 C.A.O. Office 2129 Customer Care Centre ' Human Resources 2139 Human Resources ' 2141 Health & Safety Lepal Services 2125 Legal Services Office of Sustainabiltiy ' 2192 Office of Sustainabiltiy Clerks 2122 Clerks Office 2191 Records Management & Elections 2199 Print ShoplMail Room 2220 By-law 2293 Animal Services ' Finance & Treasury Services 2127 Finance Corporate Supqort Services 2133 Supply & Services 2196 Information Technology , Operations & Emerp. Services-Admin 2710 Operations & Emerg.Services-Admin. ' 2241 Emerg. Operations-Claremont Fire Services Division 2240 Fire Protection Municipal Property Enpin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2132 Property Maintenance 2430 Environmental Services 2718 Parks 2315 Operations Centre-Municipal Garage Culture & Recreation Division 2124 Civic Complex 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex- Pool 2735 Recreation Complex - Arenas 2744 Museum Plan & Develop - Admin ' 2610 Pian & Develop - Admin Planninq 2611 Planning Buildinp Services 2612 Building Services Geveiopment Control 2613 Development Controi 2745 Libraries )?AL 2007 YTD $5,521 $3,4201 $1,754,� $4,552 $0 $0' � $3,6691 $OI $0! $7 926 $1 554 $15,918 $2,281' $7,844'. $615 $0 $106,718� $1,598 $54,074 $939 $0' $49,130� $13,373' $11,539 $1,899 $0 $14,778 $3,670! $19,221 � $18,277'' $36,150' $5,923 $5,296 $6,579 $6,252 $13,846, $7,327 $5,935 $41,011 2007 BUDGET $3,799, $1,284f $5,573� $0 $0� $0 $4,4341 $Oi $OI $6,991' $856 $17,53$!,i $2,492 $7,963 _ $70T. $0'' ; $111,697 $1,634 $56,552. $768'' $p $52,638 $14,649 $10.8921� $1,9621 $0, $15,148' $3,518 $22,429 $19,820, $36,181 '. $5,940 $5,383' $4,802' $7,151 $11,649 $6,921 $5,494 $42,898 Report Name: Ins Premium Comp 08 Run Date : 6/17/2008 8:54 AM INCREASE' 2008', INCREASE (DECREASE), REVISED', (DECREASEJ ' BUDGET', % ($181) _ _ $5,856 -3.00% j ___ ' ($696)' $3,103! -18.32°/a $370 _ $1,654i� 28.82% ($1,466)� $4,107' $721' $721i $1,759, $1,759' � $5,011! _ _ _ $5,011j ($1,124)-_ _ _ $3,310, $538 $538, $2,523 $2,523� $191�__ $7,182; $1,804 $2,660'! ($2,939) . $14,599: ($431)� _ $2,061!, _ -_ . $1,862 _ $9,825, _- _ _ _. -- - $2,327 $3,�34' $1,094 $1,094I ($6,548)�, $105,149I� $12,223 .- . $13,857� _i ($3,400) _ $53,152', $2,524 $3,292 $902 $902', ---- _, $7,399 $60,037'I $169 ___ $14,818j ($906) _ $9,986 $6,593'� $1,723; ($239 $6,593� ($1,368) -- $13,7$OC ($39) . _ _ $3,479'i ($5,245) $17,1841 ($14,418) $5,402�'�, ($13,540) $22,641' $6,478I, $12,418' $6,465', $11,848 $2,608 $7,410, ($1,514) $5,637I, ' $1,089''', . $12,738'' 1 , , _ --__� ($143)', $6,778'. ($794) _ __$4,700 (�3,616) $39,2$2' _ _ _ ___ _ $6.043 $501 _843 2008 insurance premium accounts reflects a revised allocation method based on cost centre budgeted expenditures and provides for a premium increase. �7 -26.31 % -25.35% 0.00% 0.00% 2J3% 210.75% -16.76% -17.30% 23.38% 329.14% 0.00% -5.86% 74$.04% 6.01 % 328.65% 14.06% 1.15% -8.32% -12.18% 0.00% -9.03% -1.11% -23.38% -72.74% -37.42°/a 109.06% 120.10°/a 54.31% -21.17% 9.35°/< -2.07% -14.45% -8.43% 1.22°/a Council Support C.A O O�ce _ 2121 C.A.O. Office Human Resources 2139 Human Resources 2141 Health & Safety ' Leqal Seryices ' 2125 Legal Services I Office of Sustainabiltiy 2192 Office of Sustainabiltiy �.icina .. . '. 2122 Clerks O�ce 2220 By-law 2293 Animal Services Finance & Treasurv Services 2127 Finance Corporate Support Services 2133 Supply & Services 2196 information Technology Operations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin. 2241 Emerg. Operations-Claremont , Fire Services Division 2240 Fire Protection Municipal Proqertv Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. ' 2320 Roads 2718 Parks 2315 Operations Centre-Municipal Garage Culture & Recreation Division 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool ' 2715 Don Beer Arena ' _ 2731 Recreation Compiex - Central Core ' 2733 Recreation Complex - Pool 2744 Museum Plan & Develop - Admin 2610 Plan & Develop - Admin Planninp 2611 Planning Buildinq Services 2612 Building Services Development Control 2613 Development Control , Committee of Adiustment 2630 Committee of Adjustment Libraries ' 2745 Libraries Heritage Pickerinp , 2743 Heritage Pickering 70TAL ' CITY OF PICKERING Memberships Expenditures Summary 2008 Council Approved Current Budget . 20�7 YTD. :�'i7 $914 $1,514� $330i $2,350''' $2 585 $780 i $2651 $259� $7,422 $1,936 $297 $623'i $193'', $1 662', $3,751 $2,222 $795 $120' $205' $2,375 $0,,. $100 $920 $1,981 $165 $566 $8191 $4, 334I $3,699', $759'' $430 $4,129 •,.� ' • 2��% BUDGET •, . � $1,070' $2,159 $650 $2:655 $3,285 $775 $700I $300� $7,645 INCREASE (DECREASE) Report Name: Member Comp 08 Run Dale �. W11/2008 8:54 AM 2008; INCREAS REVISED' (DECREASI �p. __ _-- $630,' $180j $1,250� $0 — - $2,159� $0 $650i $145j $2,800', ,_ _ � ($310) _ _ $2 975', __� $0 $775I $0 _ $700' _ $0 $300;I - - - - ----- --- -I ($125) $7,520'I $2.650 ($100) $2,550' $780' $170' $950 _ - _ _ _, $840'j $0 _ _ _ _ _$8401 $755 ($475 $280% ). $2,854 $0 $2,854 $4,685 $1;960 $98�I i $720'', $200 $2, 775 $310 $160 $800i $2,595', $350'' $2,059 $1,055 $ 5, 000 $5,175 $1.100' $430 $5,343' $100 $63,545 $220 $4,905', $20Q, $2,160I,� $120 . _ $1,100? $0 ___. $720!, < $0 __ $200 $50 $2,825 _ _ _--- --- $1,180 $1,490! �0,. _ _ $160I $0 _ _ $800''. $0 $2,595' $0 $350 ($122) . $1,937 I $50i $1,105' � -- _ _ $1,530! $6,530 ($325)' $4,850'', $0 _ _- $1,100 $120 $550', $0. $5 343 SOi $100 i 0.00°/ 0.00` 0.00` 5.46` -9.44% 0.00% 0.00% _1.64% _3.77% 21 J9% 0 00% -62.91 % 0.00% 4.70°/a 1020% 12.24% 0.00% 0.00% 1.80% 380.65% 0.00% -5.93% 474% 30.60% -6.28% 0.00°/a 27.91 % 0.00% B. Littley, Reg. Coun. Ward 1 B. McLean, Reg. Coun. - Ward 2 R. Johnson, Reg. Coun. Ward 3 J. O'Connell, City Coun. Ward 1 D. Dickerson, City Coun. Ward 2 D Pickles, City Coun. - Ward 3 )ffice of Sustainabiltiy 2192 Office of Sustainabiltiy 2122 Clerks Office 2191 Records Management & Elections 2199 Print Shop/Mail Room 2220 By-law 2293 Animal Services =inance & Treasurv Services 2127 Finance �OfpOf8t0 SUppOrt S0rviC2S 2133 Supply & Services =ire Services Division 2240 Fire Protection �lunicipal Propertv Enpin. & Admin. 2230 Crossing Guards 2315 Operations Centre-Municipal Garage ;ulture & Recreation Division 2124 Civic Complex 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas 2744 Museum �OTAL CITY OF PICKERING Outside Agency Services Expenditures Summary 2008 Council Approved Current Budget Report Name: Outside Agency Comp OS Run Dale -. 6/112008 8�.5] AM YTD'' $0', $40' $3, 360' $3, 500 $0, $0. $28,586 $1 010 $7,677' $26,9681, $13,158j , $81,550' $21, 840 $4961 $24,488i $298,553' $0: $5 940� $2, 355 j $8,877', $1 400' $1,400 $25,7?_5 $81, 546 $3,000 $0 $ 5, 264 $646,732 2007 INCREASE I 2008 BUDGETI (DECREASE)I� REVISED $4, 800 $4, 800' $4,800' $4,800 $4, 800. $4, 800', $30, 000'', $2,100 $8,000' $30, 000' $2,000 $92, 500 $21,015'', $515 m $305,400', $� $11,400 $2, 720 $12, 000 $2,600', $1,400'' $11,400'' $80,750 $3, 500 $400 $12, 200 $658.700 . _ --- ($800), $4,OOO�I ($3,800)j $1,000: __ _- _: _ $0' $4,800'I $OI $4,800'� $01 _ $4,800� ($1,200)i $3,600� $20,000 $50,OOOI _ $0�$8, 00� $��--- $0 $30,OOOI $0 _ _ $2,OOOi ($3,500) - $89,00� _ __; $985', $22,000', $35 _ _ $550 $Oi $0 --- _ _ i $10 000, $315,400� - - - - $1,400 $1,4001, ($10,000)� _ _ $1,4D0, ($1,320) $1,400� $0 $12,OD0' ($9,200) $1,400� $0, _ _. $1,400 $S,OOOI $19 400, $3,010, $83,7EG' ($3,500�, $p $0 �400' $0 $12,200 _ _ _ __ _ _____ $18.110 $676.810 2008 outside agency services account reflects the following significant changes: Office of Sustainabilitv Increase is due to the following: additional graphic support ($2,600), Municipal Matters ($2,400) and community/corporate energy management ($15,000). Crossing Guards Higher cost for crossing guard contract and additional crossing locations. Civic Complex Emergency power supply study and review completed in 2007 and therefore the funds are not required for 2008. Communitv Centres City's Revenue Sharing agreement with PESCA. �9 (DEC _ 16.67` -79.17 ; 0.00 ; 0.00 ; 0.00° -25.00 ; 0.00% 0.00% 0.00% 0.00% -3.78% 0.00% 3.27% 0.00% 8772%a -48.53% 0.00% -46.15% 0.00% 70 18% 3.73% -100.00% 2. CITY OF PICKERING Photo, Mapping, Printing Expenditures Summary 2008 Council Approved Current Budget �.A.O. Office 2121 C.A.O. Office 2129 Customer Care Centre luman Resources 2139 Human Resources 2141 Health & Safety Jffice of Sustainabiltiy 2192 Office of Sustainabiltiy �lerks 2122 Clerks Office 2293 Animal Services Jperations & Emerq. Services-Admin 2710 Operations & 2241 Emerg. Operations-Claremont =ire Services Division 2240 Fire Protection Vlunicipal Property Enpin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2718 Parks :,ulture & Recreation Division 2711 Cult. & Rec. Ad�nin. 'lan & Develop - Admin 2610 Plan �� Qevelop - Admin -ieritaqe Pickering 2743 Heritage Pickerir�.g fOTAL 2007' YTD' Actuals $122', $770', $84 $173. ; $2,729'' $60 $1,468 $0,, $0' $339 $1, 027' $5'' $p'i $469 $4,225 $133, 11.603' 2007' BUDGET' $350' $1,000 $500, $1, 500' $4, 500 $0' $1,500 $200'�, $300I, $4,000' $3,000' $2, 000 $200 $500 $7,750 $500 27.800 INCREASE (DECREASE)'. Report Name. Photo Map Pnnt Comp 08 Run Da�e �. 6/11/2008 8�.58 AM 2008' INCREASE REVISEDI (DECREASE) BUDGET % $0, — - $350 i ; $0! $1,000. $0 $500�� $0 __ --- $1,500: $0 _ $4,500 � $0, $0 -- --- i$700), _ _ _ _ , $800' $D $200i� $0;_ _ $300'' r $2,000', $6,000 _ _ ($1,500)' $1,5001� {$1,000) $1,000 $0', $200i $0 $500 $23,250 $31,000 $1,500 $2,000 23,550 $51,350 2008 photo, mapping and printing account reflects the following significant change: Planninq & Development — Admin Increase is due to Orthophotography agreement between the City and the Region. 50 0.0 0.0 O.Oi 0.0� 0.00°/ -46.67' ��� 50. -50.00% -50.00% 0.00` 300.00°/ 84.71 % CITY OF PICKERING Receptions. Promotions & Saecial Events Expenditures Summary 2008 Council Approved Current Budget Mayor Ryan B. Littley, Reg. Coun. Ward 1 B. Mc�ean, Reg_ Coun. - Ward 2 , R. Johnson, Reg. Coun. Ward 3 ' J. O'Connell, City Coun. Ward 1 D. Dickerson, City Coun. Ward 2 D. Pickles, City Coun. - Ward 3 Council Support C.A.O. Office 2121 C.A.O. Office 2129 Customer Care Centre Human Resources 2139 Human Resources Lepal Services 2125 Legal Services O�ce of Sustainabiltiv 2192 Office of Sustainabiltiy Clerks 2122 Clerks Office 2293 Animal Services Finance & Treasurv Services 2127 Finance Corporate Support Services 2133 Supply & Services 2196 Information Technology Operations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin. 2241 Emerg. Operations-Claremont Fire Services Division 2240 Fire Protection Municipal PropertV Enqin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2320 Roads Culture & Recreation Division 2572 Semor Citizens Centre 2711 Cuft. & Rec. Admin. 2712 Programs ' 2715 Don Beer Arena ' 2731 Recreation Complex - Central Core 2744 Museum Plan & Develop - Admin 2610 Plan & Develop - Admin Buildinp Services 2612 E3ulding Services 2745 Libraries 2rita�e Pickerinp 2743 Heritage Pickering �TAI. 2007' YTpi $9,937 $8541 $1,488'' $2,852 $1,949 $3,255, $993', $1,732' $5,588I $379' $3,459 $814, $16,558' $1,415' $554' $3,234 $110 $179 $1,891, $87� $8,435 $1,009 $742 $8,027 $356 $117,245 $30, $10,017' $2,085 $768 $78 :� $402 11.596 2007 BUDGET �20,000 $4,500 $4,500', $4,500'� $4,500� $4,500 $4,500 $4, 500', $6,000' $800 $3,000 $500' $17,600, $1,000 $1,500 $3,500 $150 $400'. $1,500 $750 $11,700 $1,050 $1,000, $8,OOOI $400 $118,230 $0 $8,000 $2,100 $1,300 �450 $5,500 $200 i.130 INCREASE', (DECREASE)'' Report Name: Recep. & Promo Comp 2008 Riin rlafo - fi/11/90(1R R'5A 2008� INCREASE REVISED' (DECREASE) $0' $20,000� �_ ($3,000) . $1,500' : $Ojl $4,500� $0 $4,500'. $0' $4,500 _ $0--- -_ $4,500,, _ _ I ($450), $4,0501 ($1,000) _ $3�500,', j__ , $0! $6,OOOI $0'', $800. $0, $3,OOOj f $350'� $850', - -- -- , $2,400'', $20,000 $0 $1,000 _ _ , ($700) $800 -- --_ i $0', $3,500I, $3501,_ $500i __ _ _ __ : ($150)'' $250'. $0 $1,500' $250' $1,000' ($2,000)� . $9,700� $300i $1,350�, _ , .__� $0 $1,OOOi _; $0 $8,000 $0 $400!, _ __ _ , $12,320' $13Q550' ._ - $0 -- $0 $10,OOOI $18,OOOI $Oi $2,100� ;___ _ _: �1001 $1,400', ($250) $200' $2,670 $8,170 $300 $500 1.490 $267.620 2008 receptions & promotions account reflects the following significant changes in the Culture & Recreation Division: Higher costs for Civic Awards ($2,000); 25th Recreation Complex Anniversary Celebration ($10,000); New Event Sport Teams Presentations ($2,000) and increase costs for other special events ($6,320). ° 51 0. 0.00°/ 0.00°/ 0.00°i D.00% -10.00°i -22.22°i 0.00% 0.00% 0.00% 70.00% 13.64% 0.00% -46.67% D.00% 233.33% -37.50% 0.00% 33.33% -17.09% 28.57% D.00% 0.00% 0.00% 10.42% 0.00% 125.00% 0.00% 7 4�. 150. 8. CITY OF PICKERING Stationary Expenditure Summary 2008 Council Approved Current Budget nization ouncii Councii Support A.O. Office 2121 C.A.O. Office ' 2129 Customer Care Centre uman Resources 2139 Human Resources 2141 Health & Safety ;qal Services 2125 Legai Services ' ffice of Sustainabiltiy ' 2192 Office of Sustainabiltiy 2122 Clerks Office 2191 Records Management & Elections 2199 Print Shop/Mail Room 2293 Animai Services Finance & Treasury Services 2127 Finance Corporate Support Services 2133 Supply & Services 2196 Information Technology Operations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin. 2241 Emerg. Operations-Claremont Fire Services Division 2240 Fire Protection Municipai Propertv Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2718 Parks 2315 Operations Centre-Municipal Garage Culture & Recreation Division 2711 Cult. & Rec. Admin. 2713 Dunbarton Pool 2715 Don Beer Arena 2731 Recreation Complex - Central Core 2735 Recreation Complex - Arenas 2744 Museum Plan & Develop - Admin 2610 Plan & Develop - Admin Buildinq Services 2612 Building Services Libraries 2745 Libraries Heritage Pickerinp ' 2743 Heritage Pickering TOTAL 2007', YTD, •r� ��i�, M' � • $2,030 $1,493 $3,142 $286, $998' $1,701 �� $4,282 $153' $6,640 $1,279' $13,055 $311 $5,161 $3,198 $0 $14,319 $4, 064 $1,671, $1:678'' $2,056'. $8,261 ' $350 $227 $9,743 $382, $6,777' $16,556' $0 $26,625 $0 $141,364 • 52 2007 BUDGET' �7���� $1, 800', $2,000 $3,786, $300 $1,500' $3,000 $4, 500', $1,500 $7,000 $1,5Q0� $18,500', $700' $6,400' INCREASE (DECREASE) Report Name: Stationary Comp O8 Run Date : 6/11/2006 8_59 AM 2008 INCREASE REVISED, (DECREASE) ($500)' $6,500' $0 $1,800I $0� _ $2,0001 ($786), $3,000�,,,! $0_ _ _ $300'i __ ___ _ $0!� __ �v1,500' $0,, __ $3,0001 $0 $4:500� $0', $1,5001 $0, _ _ _ $7,000 ($500) $1,000 _ , ($1,500) $17,OOOI' ($200)I� $500. ($900)',_ $5,500 $3,000 $200 $3,200 __ $250 $250 $500 $12, 000' $5,000'. $2,000 $1,500 $2,000, $8,500', $800' $500 $10,000 $400 $4,500 $16,400' $1,100' $24,640'' $150 $152,226 $2,000' $14,000 ($1,000) 54,000 $0 $2,000 $0 $1,500; $0� $2,0001 r _ ' __� $0', $8,500'' ($200); _ $600; $0, $5001 _ _ _ __ _ _ ; $0 $10,000'' $0'_ $400 ($3,000)' $1,500', $100' $16,500'. ($600}' $500 $8,355 $32,995 $1,350 $1,500 $3,069. $155,295 _7.14°/a 0.00% 0.00% -20.76% 0.00% 0.00% 0.00% 0.00°/ 0.00% 0.00% -33.33°i -8.11 -28.57 -14.06 6.67% 100.00% 16.67% -20.00% 0.00% 0.00% 0.00% 0.00% -25.00% 0.00% �.�0°�a 0.00% -66.67% 0.61 % -54.55% 33.91% 900.00% 2.02% CITY OF PICKERING Subscription & Publication Expenditures Summary 2008 Council Approved Current Budget Council Support ;.A.O. Office 2121 C.A.O. Office ' 2129 Customer Care Centre ' �uman Resources 2139 Huma� Resources 2141 Health & Safety egal Services 2125 Legal Services I )ffice of Sustainabiltiy 2192 Office of Sustainabiltiy 2122 Clerks Office 2220 By-law 2293 Animal Services inance & Treasury Services 2127 Finance orporate Support Services 2196 Information Technology iperations & Emerq. Services-Admin 2710 Operations & Emerg.Services-Admin. ire Services Division 2240 Fire Protection 1unicipal Propertv Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2315 Operations Centre-Municipal Garage :ulture & Recreation Division 2711 Cult. & Rec. Admin. 2712 Programs 2731 Recreation Complex - Central Core lan & Develop - Admin 2610 Plan & Develop - Admin uildinq Services 2612 Building Services lerita�e Pickerinp 2743 Heritage Pickering OTAL 2��% YTD $522 $305 $76, $1,600' $96 $4,198 $15', $1,361'. $0,' $0 $5,098 $654', $67 $2,507 $239 $275 $0 $26'' $40 $235 $4,039' $995 $17 $22,365 2007 BUDGET', $1,800 ',•�� 11 $2,000 $105', $3,800 $1,000 $1, 000'. $1001 $250' $6,000 $1,0001 $400 $4,000 $800 $500 $200 $400 $100 $500. $3,450' S1,000 $100 $29,105 INCREASE (DECREASE) Report Name: Sub & Pub Comp OS Run Date : 6/11/2008 9:00 AM 20081 I NCRE, BUDGETI (DECREP $0.,' $1,800'. ' � $0 $400'' $0 $200' ($885) _ ._— $1,115', _ $15. _ $120, $400i . $4,200� � _ � $0 $1,000' __ $0 $1,000� $0' $100''. $Oj $250 - ($250) $5.750' $0 $1,000 _ _ --- � $0 $400; __ _ _ , _ $1,000 $5,000'. —_ $800! $0� $1.850' $2,350 _- -- --- -- $0 $200' $0 _ $400i $� --- $100i $0' $500I, $550 __ $4,000 �0' . �1,000 $0 $100', $2,680 $31,785 2008 subscriptions and publications expenditures reflect the following significant changes: Fire Increase reflects requirement for documentation for maintenance of Fire Prevention Codes for fire inspections. Roads Increase mainly due to GPS subscription for road patrols. � 53 0.00% 0.00% 0.00% -44.25% 1429% 10.53% 0.00% 0.00% 0.00% 0.00% -4.17% 0.00%I 0.00% 370.00% 0.00% 0.00% 0.00% 0.00% 15.94% Q.00% O.iiO% 9.�1 % Organization CITY OF PICKERING Computer Data, Fax lines & Telephone Expenditures Summary 2008 Council Approved Current Budget Report Name: Telephones Comp 08 Run Date . &112008 9:01 AM INCREASE 2008, INCREAS (DECREASE) REVlSED, (DECREASE � BUDGET; ' �I MayorRyan 2111.2140.0000 Telephones Council B. Littley, Reg. Coun. Ward 1 2113.0009.2140 Telephones B. McLean, Reg. Coun. - Ward 2 2113.0005.2140 Telephones R. Johnson, Reg. Coun. Ward 3 2113.0004.2140 Telephones J. O'Connell, City Coun. Ward 1 2113.0010.2140 Telephones D. Dickerson, City Coun. Ward 2 2113.0008.2140 Telephones D. Pickles, City Coun. - Ward 3 2113.0006.2140 Telephones Council Support 2113.0001.2140 Telephones C.A.O. Office 2121 C.A.O. Office 2121.2140.0000 Telephones 2129 Customer Care Centre 2129.2140.0000 Telephones Human Resources 2139 Human Resources 2139.2140.0000 Telephones 2141 Health & Safety 21412140.0000 Telephones Legal Services 2125 Legal Services 2125.2140.0000 Telephones Office of Sustainabiltiy 2192 Office of Sustainabiltiy 2192.2140.0000 Telephones Clerks 2122 Clerks Office 2122.2140.0000 Telephones 2199 Print Shop/Mail Room 21992140.0000 Telephones 2220 By-Iaw 2220.2140.0000 Telephones 2293 Animal Services 2293.2140.0000 Telephones Finance & Treasury Services 2127 Finance 2127.2140.0000 Telephones �orporate Support Services 2133 Suppiy & Services 2133.2140.0000 Telephones 2196 Information Technology 2196.2140.0000 Telephones �perations & Emerg. Services-Admin 2710 Operations & Emerg.Services-Admin. 2710.2140.0000 Telephones 2241 Emerg. Operations-Claremont 2241.2140.0000 Telephones =ire Services Division 2240 Fire Protection 2240.2140.0000 Telephones i 2007 2007 YTD BUDGET Actuals $1,128 $1,135 , $5671I $1,000' $777''' $432 $2,150; _ $2,214 $948', $1,000 $1,562 $1,512 $1,138 $1,620 $7,332' $9,379' $4,155 $4,277 $21,804 $14,497 $3,595 $433 _ i $2,040' $2,934 $3,592 $441 $2,011' $2,915 $4,695 $4,692 $2,185', $2,210'. $3,526 $3,568' $2,423� $1,357� $14,436' $14,079' $2 717' $2,73Z $8,693 $7,373 $5,671 $4,087 $17,706� $18,722' $32,924�� $58,019�� �4 ,,� Q�co � $0� $2,21 $0 $1;00 $88 — ----- $1,60 $0, v _uLL$1;62 --� ' ---= . ($2,868) � � �6;513 $1,076' $5,35 � ($82) $31 $68! $579 $3,4< $644', �---- -v� $5,3� __ "$2,30� $608 $4,17E $938i ___ $2,29' $1,033 $15�11� ($119)� $2;61; - -- $296� $7;66<. ($752)i $3,3c $3,276 $21;9'� ($25,788) 6% 0% -31 % 56% 16% 20% 14°/ 1 -1 1 0 CITY OF PICKERING Computer Data, Fax lines & Telephone Expenditures Summary 2008 Council Approved Current Budget Organization Municipai Property Engin. & Admin. 2290 Mun. Prop. Eng. & Admin. ! 2290.2140.0000 Telephones ; 2320 Roads ' 2320.2140.0000 Telephones 2718 Parks 2718.2140.0000 Telephones 2315 Operations Centre-Municipal Garage 2315.2140.0000 Telephones ' Culture & Recreation Division ! 2572 Senior Citizens Centre 2572.2140.0000 Telephones 2711 Cult. & Rec. Admin. 2711.2140.0000 Telephones 2712 Programs � 27122140.0000 Telephones ' 2713 Dunbarton Pool 2713.2140.0000 Teiephones 2715 Don Beer Arena 2715.2140.0000 Telephones 2719 Community Centres 2719.2140.0000 Telephones ' 2731 Recreation Complex - Central Core 2731.2140.0000 Telephones _ _ 2733 Recreation Comptex - Pool 2733.2140.0000 Telephones 2735 Recreation Complex - Arenas 2735.2140.0000 Telephones 2744 Museum 2744.2140.0000 Telephones ' Plan & Develop - Admin ', 2610 Plan & Develop - Admin ' 2610.2140.0000 Telephones 2611 Pianning 2611.2140.0000 Telephones aiiding Services 2612 Building Services 2612.2140.0000 Telephones �velopment Control 2613 Development Control 2613.2140.0000 Tefephones braries 2745 Libraries 2745.2140.0000 Telephones �TAL 2007 YTDI Actuais' $9, 0301 $3,890 $4,455i� $14, 754, $7,816 $4,834 $8,449 $4, 306I $5,462' $9,507 $19,568 $2,792', $918' $4,818 $5,816I $5,976 $7,0351 $2,218 $51, 377 318.562 � 55 2007, BUDGET' INCREASE (DECREASE) , $8,754' $433 $3,924', $4,073 $12,895 $7,585 $4,920i $8,953' $3,950 $6, 055 $9,355', $17,672 $1,368' $1,028'' $5,893 RepoR Name: Telephones Comp 08 R�� oe�� �. s�i vmoe s�oi nM $�,18�� � — � 5 $571 � $4,49 $626 __� �E��., $815 $204 ($1,008) __ $134� $4,tI $50_---_ _$6�j. $186 _ $9,5 $940 $9$,6 $515 $1;$' $1,874 - — $2;9' - -� ($923) $A;97 $5,910�1 ($1,138)�i �� $� $6,051 $240 $I $6,7701� $737� $; $2,291 $38,759 319.0701 $1,011 $. $9,761, $d; 15°/a 15%a 11% 4%a -1 1 °/a 3% �% 182% -16% -19°/a 4% 11% ization Mayor Ryan Council B. Littley, Reg. Coun. Ward 1 B. McLean, Reg. Coun. - Ward 2 R. Johnson, Reg. Coun. Ward 3 J. O'Connell, City Coun. Ward 1 D. Dickerson, City Coun. Ward 2 D. Pickles, City Coun. - Ward 3 Council Support ' C.A.O. Office 2121 C.A.O. Office ' 2129 Customer Care Centre Human Resources 2139 Human Resources 2141 Heaith & Safety Legal Services ' 2125 Legal Services ' �ffice of Sustainabiltiv 2192 Office of Sustainabiltiy 2122 Cierks O�ce 2220 By-law 2293 Animal Services Finance & Treasurv Services ' 2127 Finance ' Corporate Support Services 2133 Supply & Services 2196 Information Technology Operations & Emerp. Services-Admin 2710 Operations & Emerg.Services-Admin. 2241 Emerg. Operations-Claremont Fire Services Division 2240 Fire Protection Municipal Property Enpin. & Admin. __ 2290 Mun. Prop. Eng. & Admin. 2320 Roads 2718 Parks 2315 Operations Centre-Municipal Garage Culture & Recreation Division 2572 Senior Citizens Centre 2711 Cult. & Rec. Admin. 2712 Programs 2713 Dunbarton Pool 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core 2733 Recreation Complex - Pool 2744 Museum Plan & Develop - Admin 2610 Plan & Develop - Admin 2611 Planning aildinp Services 2612 Building Services ' :velopment Control 2613 Development Control �mmittee of Adiustment 2630 Committee of Adjustment 2745 Libraries , �ritaqe Pickerinp 2743 Heritage Pickering �TAL CITY OF PICKERING Travel Expenditures Summary 2008 Council Approved Current Budget 2��7 YTD $15, 224 $9,786 $9,786 �9,786 $9.881 $9,998', $9, 835' $130'I $10,498 $54 $19i $224 $382' $2,909 5351 $180'' 5702 51,587� $378 $1, 765' $79 $238 $2, 925 $4.028 $1,044 �212' $632 $1,610 �T2,686 $2,793 $940 $0 $1,019 $1,259 $230 $1,488 $513 $1,709 2��71 BUDGET. $15, 400, .� • • :•� .� .� ' • :•1 .� •..�� �, � • ► ', � � $300! $500� $1,000 $4,500 $600', $300 $300 •. ��� $400ii $2,000'' �50 $2,000 $ 3, 000 $3,400' $2, 500', $300' $400 $1,000 $2, 500 $ 3,100' $1,200 $2��'', $1, 500'' $3, 000 �I $300' $3,000' {� � � �. ��� INCREASE (DECREASE) Report Name: Travel Comp 08 Run Date � 6/112008 9 01 AM 2008' INCREASE REVISED'; (DECREASE) $15,400 $1,010' $10,900I, _-- � $1,010 $10,9001, � ___� $1,010j $10,90D'. $1.0101 $10,900 . __ _. $1,01Q $10,900' $1,010- -- -- - $10,900', $0 _ $6001 �--__ ! $1,010�, $11,800' $0 _ $200' _ __ i $0 $300�i $0,, $500, _ � _ ____ __ $0', $1,000 � ,-__ ___ ($500) $4,000� � _ ___ _! $0 $600'' $0, _ _ $300' � $1,500 $1,800 ($250) $2,750� __ ___ ! $0 $400' (�500) $1,500� $Oi $50', ($2,000) $0', $0 _ $3,000'. $600 $4,D00 ($1.000) . $1,500 $0� $300''', �100, $500� $0 $1,000' $0 $2.500, $0 $3.100 $0 $1,200� $0 _ $200; $0� $1,500� $OI $3,000� $0; _ $300 $0 $3,000 $450 $1,150 $150 $2,150 $19,482 $23,200 $0 $23,200 $1.376 $1,SOOI $0 .. $1,500 $790 $800'' __ ___ . $150i $950'. $10, 397 $182; 149,105'. $13,600 � � $500' ($9,072) $4,528'' $0 _ $500' 0.00% 10.21 °k 10.21 % 1021% 10.21 % 10.21 °/a 10.21 %a 0.00% 9.36% 0.00% 0.00% O.QO% 0.00% -11.11% 0.00% D.00% 500.00% -8.33% 0.00% -25.00% 0.00% 100.00% 0.00% 17.65% -40.00% 0.00% 25.00%, 0.00% 0.00°h 0.00% �.��% 0.00% 0.00°/a 0.00°/a 0.00°/a 0.00% 64.29% 7_50% 0.00% 0.00% 18.75°/a -66.71 % 0.00% -1.95°/a CITY OF PICKERING Utility Expenditures include Utility Expenditures Water, Gas, Hydro and Oil 2008 Council Approved Current Budget Report Name: Utilities Comp 08 Run �a�e : Nt ll2008 9:02 AM 2007' 2007' INCREASE 2008 WCREASI YTD' BUDGET' (DECREASE)' REVISED', (DECREASE Actuals ' BUDGET�' ° Fire Services Division ' 2240 Fire Protection Municipal Property Engin. & Admin. 2325 Street Lights ' 2718 Parks 2315 Operations Centre-Municipal Garage Culture & Recreation Division 2124 Civic Complex 2572 Senior Citizens Centre ' 2713 Dunbarton Pool ' 2715 Don Beer Arena 2719 Community Centres 2731 Recreation Complex - Central Core , 2733 Recreation Complex - Pool 2735 Recreation Complex - Arenas ' 2744 Museum Libraries 2745 Libraries TOTAL $89,813, $528,650 $99,027 $99,553' $153,836 $32,450 $57,537` $226, 582 � $125,184' $283,170 $229,423' $157,604' $11,332 $192,249 ?,286,411 _ - $100,000' $92,822+ i$7,178),, — $560,850', ($5,767) _ --$555,083, $102,798i $2,332, $105,130� $101,921' $2,0641 $103,985''. $160,761' $34,020 $70,000 $257,257 $135,280!, $310,666' $251, 346 $173,636 �11,599 $223,006 $2.493.140 ($1,050) $159711� ($584) — _$33,436'', ($12,463)'', $57,537' ($20,214)' . $237,043', ($4,393} $130,887I ; ($16,103)�'I $294,563'� ($13,233) . $238,113j ($8,814) � $164,822'� $244 $11,843 __ ($23:124) $199,882 ($108.2831 �2.384.857 2008 Utility accounts reflect the following significant changes: Water Budgetary increase is based on 2007 estimated actuals and Durham Region rate increase of 9.5%. Natural Gas Based on 2007 estimated actuals and contract rate. Hvdro Budgetary increase is based on 2007 estimated actuals and anticipated rate increase of 5.0%. � 57 _7.18°/a -1.03% 2.27% -0.65 -1.72 -17.80 -7.86 -5.18% -5.26% -5.08% 2 10% -10 -4. � C .� � v � N-- (� N A � �'' U U� �� .� c +' o � �_: � N � C � CTf .e. � � � L o 0 Q.. L � U a� s � �a �� � � ZZ ^�� ���a�� d����� �~ �- v �i � � I .� � � � � � � cSS � .� � .� � C. LL n" F-- F� F- ~ c � c c ' �C ' � '�O,o.o�c��c� � c cLL.d�d ��» c c c c a �, o o .c .� .g .o 0 O Z Z � � � � �'QI�O(.O�NI(� = � I� CO �C 'd' �- U W N N �U C � O �U � o � � � � � � a� U � � N > � � � � 'c .� � Q � � U ... c � � Q o �- a� � � � � 0 �rs a a� °� c � C � (0 � � U �, C � � � �� N � Q W � � � � � C � O V � � � � a� � a O � 0 Z r m s U � 0 Z r �o L U v � o � z U � � � � U cn E a� � c��a Q a� Q. 0 O U T .� � � � .� N � � v- O � U � � 0 Z � � L U 0 Z C � Q �-' L ;,,., � U (4 � L � � � N C Q � N Q � � .Q � N .� O L � � Q � � Z (if � U � U � � N > +_� ([f i +-� � .� L U � O O N � . i a� v 'a. y- 0 � � U � i �-+ a�. O C O � c� L � � L U � � U C � O U � U N U � � L � U C � 0 U L O � �o � � .-� �«- O N U � � L O A ca � N � 0 c m � .� N Q N > :_. � U N x W U c � O C (6 � N .� � Q � % N � U � X W � � � Lt.. � Z � � � � H � � Z N ..� Y C N � .� � � > :�. ca � N .0 .� � Q . � � LL � Z � � � � � N .` O � � � Q � Q� (6 � t� � � � N • � O � � Z Z �� ��c� � �U � � U o � a� N � � � � .� C � (Q L � �..L � L � U � � � > � C6 � ,� ,� .� .,-. N � U � 0 0 N �-- �' �ity of Pic�erin� 2008 APPROVED FINAL - Current Budget Mayor, Council & Council Support 2006 Actual, 1100 Salaries & Wages $468,094' 1200 0vertime �i $337 1400 Employer Contributions $113,982� 1800 Conferences � $9,684� 2110 Travel $74,574 2131 Cellular Phones & Pagers $21,457 2140 Telephones ', $16,474 2220 Subscription & Publications �' $774�I 2340 Seminars & Education $350! 2365 Council Communciation Policy $17,648 2370 Insurance Premium $5,459 2392 Consulting & Professionai ' $0 2394 Recpt, Prom & Sp Events ' $22,202' 2395 Memberships � $0�', 2821 TOransferto Re es es � $�4,642' _ __ 5300 Stationery & Office Supplies $7,963 Total EXPENDITURES ! $783,347', Net _ __ _, $783,347'! 58 2007', 200T INCREASE' YTD' APPROVED' (DECREASE)'' YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Curzent Budget Revised % CHANGE 2008 VS. $419,688�; $449,778� ��� $44,643 $494,421 � 9.93% $1,288 $5001 $250 . $750! 50.00% $$22,g61; $131,592' $15,586 . $147,17g� 11.84% � $21,500 ($316) �' . $21,184', -1.47°/a � -- -- $74,426' $75,3401 $6,060 $81,400 8.04% $15,603', $18,292' ($2,366)i $15,926� _4.93% $14,712 $20,300, ($1,000) $19,300; , ..__ -12.93% __ _ --� $522I, $1,800 $0 $1,800 0.00% $305 $2,060j ($560) . $1,5001 . -27.18% - $5,521 $6,037� �$3,750) $41,250� -8.33% $11,049 $45,000� ($181) -. $5,856 -3.00% $0� $OI $0�� 0.00% $Oi, --- , ____._. $23,0601 $51,500' ($4,450)' $47,050'' -8.64% $296 $630� $0 -- $630� 0.00% -- $6,900 $28,800�I ($5,800) $23,OC10� -20.14% _ $12,787, $12,787I $0, . $12,787 0.00% _ _- - - $4,926'', $7,000 ($500) $6,500j -7.14% $728,957' $872,916' $47,616 $920,532I 5.45% , __ ._ 957 $872,916 $47,616. $920,532 5.45% City of Pic�erir�g 2008 APPROVED FINAL - Current Budget Mayor Ryan EXPENDITURES 1100 Salaries & Wages ' 1400 Employer Contributions � 1800 Conferences 2110 Travel 2131 Celiular Phones & Pagers , 2140 Telephones ' 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events i 2821 Transfer to Reserves ' Total EXPENDITURES ` N et 2006 Actual $64, 314' $15,055 $2, 722' $15,325 $744 $1,009 $0 $11,325'�, $11 2007'' 2007' INCREASE' YTD APPROVED (DECREASE)' $67 077 i $68,188 $16,856'', $17,305i, $535 $3,500 $15,224i $15,400, $1,016'' $1,400�' $1,128 $1,135 $0'' _ $0; $9,937I $20,OOOI, $5,683' $5,683' $117,456 $132,611 115,983' $117,456, $132,6111 • 59 YTD Actuals as of December 31. 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget Revised!, % CHANGE 2008; 2008 VS. $2,045 $70,233� $410' _ $17,715'. $0 $3,500' $0 $15,400� -- _ _ � $0' $1;400' '---- ___— $46' $1,181� $0 -_ _ _$OI, --- -- - $0� $20,OOOi $0' $5,683�, $2,501 $135;912' $135,11 2.37% 0.00% 0.00% 0.00% 4.05% 0.00% 0.00% 0.00% 1.89% 1 � �`: • t � � i APPROVED FINAL - Background Information Mayor Ryan Run Date 6/10/2008 928 AM Report Name: Backpround Info. with Totals 2008 Revised Expenses 2111.1100.0000 Salaries & Wages <-> Base Salaries & Wages BUDGET $70,233 Total 2111.1100.0000 Salaries & Wages $70,233 2111.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and City provided benefits such as RRSP, dental and optical 2111.1800.0000 Conferences $17,715 Total 2111.1400.0000 Employer Contributions $17,715 <-> Provision to attend various conferences $3,500 Tota12111.1800.0000 Conferences $3,500 2111.2110.0000 Travel <-> Car Allowance - $1,250 per month $15,000 <-> Parking / Toll Road Charges/Transponder/Costs $400 Tota12111.2110.0000 Travel $15,400 2111.2131.0000 Cellular Phones & Pagers <-> Cellular Phone\Pagerl Blackberry - reimbursement $1,400 Total 2111.2131.0000 Cellular Phones & Pagers $1,40Q 2111.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades associated with Mayor's Civic Complex office. Tota12111.2140.0000 Telephones $1,181 $1,181 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Cover Mayor's Public Relations expenses $10,000 <-> � City Corporate initiatives approved by the Mayor $10,000 Total 2111.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $20,000 2111.2821.0000 Transfer to Reserve - Severance <-> Mayor is entitled to one month's salary for each year of service Total 2111.2821.0000 Transfer to Reserve - Severance Total . Total Expenses Revenue Total Revenues Net Expenses � � 0 $5,683 $5,683 $135,112 $135,112 $135,112 B. Littley, C�ty Qf Pickering 2008 APPROVED FINAL - Current Budget Coun. Ward 1 EXPENDITURES ' 1100 Salaries & Wages ' 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2365 Council Communciation Policy 2394 Recpt, Prom & Sp Events 2399 Outside Agency Serv Total EXPENDITURES 2006' Actual 2007I 2007' INCREASE YTD APPROVED (DECREASE) $2,404 $30,621� $31,255' $121, $7,077 $11,037' $0! $796''�, $3,000' $816 $9,786 . $9,890 _ __ $0 $335 $2,600� $219' $567', $1,000'' $0' $2,931', $7,500 $78 $854' $4,500 $0 $0_ $4,$00,, $3,637'!, $52,968I, $75,5821, YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget visedj % CHANGE 2008�'' 2008 VS. ,,,,.,.+ ���� _- — $936 $32,191� --- - $273, .___ $11,310 � ;. $0 $3,000', $1,010 $10,900' - ($1,000) $1,600� $0' _— $1,0001. -- -. _:. _... $7;000, ($500) .-- ($3,000)I _ $1,500;j ($800)' $4,�00'. ($3.081) $72:501 ' $3,637' $52.968� $75,582 ($3.081) _ $72.501 � V1 2.99% 2.47% 0.00% 10.21 % -38.46% 0.00% -6.67% -66.67% -16.67% -4.08% -4.08% � " ' ` 1: � � i APPROVED FINAL - Background Information B. Littley, Reg. Coun. Ward 1 Run Date: 6/10/2008 928 AM Report Name: Backqround info. with Totals 2008 Revised Expenses 2113.0009.1100 Salaries & Wages <-> Base Salary <-> Per Diem (10 days X 1%) BUDGET $29,265 $2,926 Total 2113.0009.1100 Salaries & Wages $32,191 2113.0009.1400 Employee Benefits <-> This item includes mandatory deduction (EHT.) and City provided benefits such as $11,310 RRSP, dental and optical Total 2113.0009.1400 Employee Benefits $11,310 2113.0009.1800 Conferences <-> Conferences 2113.0009.2110 Travel <-> Car Allowance - $900 per month <-> Parking(Toll Road Charges $3,000 Tota12113.0009.1800 Conferences $3,000 Tota12113.0009.2110 Travel $10,800 $100 $10, 900 2113.0009.2131 Cellular Phones & Pagers <-> Cellular-Phone/Pager/Blackberry-reimbursement $2,600 <-> Reduced by Reg. Councillor B. Littley at the Executive Council meeting of April 14, {$1,000) 2008. Totai 2113.0009.2131 Cellular Phones & Pagers $1,600 2113.0009.2140 Telephones <-> Reimbursement of expenses for residential land line and internet services costs $1,000 Tota12113.0009.2140 Telephones $1,000 2113.0009.2365 Purch Prnt/Broch/News Ltr <-> Reflects communication policy $7,500 <-> Reduced by Reg. Councillor B. Littley at the Executive Council meeting of April 14, ($500) 2008. Total 2113.00092365 Purch Prnt/Broch/News Ltr $7,000 2113.0009.2394 Recpt, Prom & Sp Events <-> Provision For Promotional Item $4,500 <-> Reduced by Reg. Councillor B. Littley at the Executive Council meeting of April 14, ($3,000) 2008. Total 2113.0009.2394 Recpt, Prom & Sp Events $1,500 2113.0009.2399 Outside Agency Services <-> Secretarial Services $4,800 <-> Reduced by Reg. Councillor B. Littley at the Executive Council meeting of April 14, ($800) 2008. Total Expenses Revenue Total Revenues Totai 2113.0009.2399 Outside Agency Services $4,000 Total. $72,501 r 52 $72,501 ♦ '` ` � � � i APPROVED FINAL - Background Information B. Llttley, Reg. Coun. WBCCI � Run Date : 6/10/2008 928 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Net Expenses $72,501 �3 B. McLean, City �f Pickering 2008 APPROVED FINAL - Current Budget Coun. - Ward 2 EXPENDITURES 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2365 Council Communciation Policy 2394 Recpt, Prom & Sp Events 2395 Memberships 2399 Outside Agency Serv 2821 Transfer to Reserves Total EXPENDITURES Net 2006 Actual $29, 638 $9,358 $487', $9, 786' $3,070 $422 $1, 860' $1,881. _ $0 $432' $2,288', $59,223 � $59,223 64 2007 2007 INCREASE YTD' APPROVED'' (DECREASE) $30,621 � $10,156' $3, 625, $9,786'. $3,154� $777, $896 � $1,488 $Oi $40' $2, 368. $62, 911 $62, 911 ', $31,255' $11, 037 $3, 000', $9,890' $2, 800 $432 � $7,500 $4, 500', $0� $4,800 $2,368 $77,582, $77 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM teport Name: Current Budget sed', % CHANGE 2008' 2008 VS. _— — � $936 . $32,191 ---__ ,. _ _ $273 $11,310 $0, ----- $3,OOOI, $1,010''� $10,900' $0 - $2,$OOa $368 $800. ($2,500) $5,000' $0 $4,5001 _ _-- r $0� -- — —$0 ($3,800), $1,000, $0'.---- $2,368i ($3.7131 $73.869' � _____'. ($3,713)' $73.869'. 2.99% 2.47% 0.00°/a 10.21 °/a 0.00% 85.19% -33.33% 0.00% 0.00°/a -79.17% 0.00% -4.79% -4. i � . * � � i APPROVED FINAL - Background Information B. McLean, Reg. Coun. - Ward 2 Run Date : 6/10/2008 9 28 AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2113.0005.1100 Salaries & Wages <-> Base Salaries and Wages <-> Per Diem (10 days X 1%) Total 2113.0005.1100 Salaries & Wages BUDGET $29,265 $2,926 $32,191 2113.0005.1400 Employee Benefits <-> This item includes mandatory deduction ( EHT. ) and City provided benefits such as $11,310 RRSP, dental and optical Total 2113.0005.1400 Employee Benefits $11,310 2113.0005.1800 Conferences <-> Conferences $3,Q00 Tota12113.0005.1800 Conferences $3,000 2113.0005.2110 Travei <-> <_> Car Allowance - $900 per month Parking / Toll Road Charges Tota12113.0005.2110 Travel $10,800 $100 $10, 900 2113.0005.2131 Cellular Phones & Pagers <-> Cellular Phone / Pager / Blackberry - reimbursement $2,800 Total 2113.0005.2131 Cellular Phones & Pagers $2,800 2113.0005.2140 Telephones <-> Reimbursement of expenses for residential land line and internet services costs. $800 Tota12113.0005.2140 Telephones $800 2113.0005.2365 Purch Prnt/Broch/News Ltr <-> As per communication policy. $7,500 <-> Reduced by Regional Councillor Bill McLean. {$2,500) Total 2113.0005.2365 Purch Prnt/Broch/News Ltr $5,000 2113.0005.2394 Recpt, Prom & Sp Events <-> Provision for promotional items $4,500 Total 2113.0005.2394 Recpt, Prom & Sp Events $4,500 2113.0005.2399 Outside Agency Services <-> Secretarial Services <-> Reduced by Regional Councillor Bill McLean Total 2113.0005.2399 Outside Agency Services 2113.0005.2821 Transfer to Reserve - Severance <-> Councillor is entitled to one month's salary for each year of service Total 2113.0005.2821 Transfer to Reserve - Severance Total Expenses Revenue Total Revenues Net Expenses ° 65 Total . $4,800 ($3,800) $1, 000 $2, 368 $2, 368 $73,869 $73,869 $73,869 City bf Pickerin� 2008 APPROVED FINAL - Current Budget R. Johnson, Reg. Coun. Ward 3 XPENDITURES 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2365 Council Communciation Policy 2394 Recpt, Prom & Sp Events 2395 Memberships 2399 Outside Agency Serv 2821 Transfer to Reserves Total EXPENDITURES Net 9 I ,� 2006 Actual' $29,638' $9, 358' $0 $9, 786'�, ; $3,135' $2,060' $3,563 $1,037'. _ $0''� $4,400' $2,288' $65,265 ss 2007 2007 INCREASE YTD, APPROVED' (DECREASE) $30,621 $9,922' $0' $9, 786 $2,038, $2,150'. $6,123 $2,852 $0� $3,360; $2,368' $69,220 220'. $31,2551 $11, 037' $3,000, $9,8901 $5, 800 � $2,214 $7,500� $4,500' $0'' $4, 800 $2, 368 � $82,364', YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget Revised'I % CHANGE 2008' 2008 VS. $936 _ $32,191 __ __ ._----- - : $273, $11,310I _ ___ , $0 $3,000' $1,010 $10;900 __ $01,---- $5,800'I $0'', $2,214' _ $0 � $7,500�' $0 $4,500f __ . __ _ $0 �� $0 $01 $4,800��. $0 $2,368!� $2,219 $84,583 19� $84.583 2.99% 2.47% 0.00% 10.21 % 0.00% 0.00% O.00% 0.00% 2.69% 2.69% ! ' ' • �` � � i APPROVED FINAL - Background Information R. Johnson, Reg. Coun. Ward 3 RunDate:6/10l20089:28AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Expenses 2113.0004.1100 Salaries & Wages <-> Bases Salaries and Wages $29,265 <-> Per Diem ( 10 days X 1%) $2,926 Total 2113.0004.1100 Salaries & Wages $32,191 2113.0004.1400 Employee Benefits <-> This item includes mandatory deduction ( EHT. ) and City provided benefits such as $11,310 RRSP, dental and optical Totai 2113.0004.1400 Employee Benefits $11,310 2113.0004.1800 Conferences <-> Conferences 2113.0004.2110 Travel <-> Car allowance - $900 per month <-> Parking / Toll Road Charges 2113.0004.2131 Gellular Phones & Pagers $3,000 Tota12113.0004.1800 Conferences $3,000 Tota12113.00042110 Travel $10,800 $100 $10,900 <-> Cellular Phone / Pager / Blackberry - reimbursement $5,800 Total 2113.0004.2131 Cellular Phones & Pagers $5,800 2113.00042140 Telephones <-> Reimbursement of expenses for residential land line and internet services costs. $2,214 Tota12113.0004.2140 Telephones $2,214 2113.0004.2365 Purch PrnUBroch/News Ltr <-> As per communication policy. $7,500 Total 2113.0004.2365 Purch PrnUBrochlNews Ltr $7,500 2113.0004.2394 Recpt, Prom & Sp Events <-> Provision for promotional items $4,500 Total 2113.0004.2394 Recpt, Prom & Sp Events $4,500 2113.0004.2399 Outside Agency Services <-> Secretarial Services $4,800 Totai 2113.0004.2399 Outside Agency Services $4,800 2113.0004.2821 Transfer to Reserve - Severance <-> Councilior is entitled to one month's salary for each year of service $2,368 Total 2113.0004.2821 Transfer to Reserve - Severance $2,368 Total. $84,583 Total Expenses Revenue Total Revenues Net Expenses ' �a, '� i,:� : $84,583 J. O'Connell, C XPENDITURES 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones �ity of P�ckering 2008 APPROVED FINAL - Current Budget Coun. Ward 1 2365 Councii Communciation Policy ' 2394 Recpt, Prom & Sp Events 2399 Outside Agency Serv Total EXPENDITURES Net � 2006 Actual I $2,404 $121; $0' $816 $115 $311, $0, $78', $0 $3,845 :� � 2007 2007', INCREASE YTD' APPROVED (DECREASE)! ; $30,621 '', $3,593 $8,639i� $9, 881 I $2, 505' $948 . $0 $1, 949'I $3, 500 $61, 636' $61.636 $31,255 $11,037 $3, 000' $9, 890' $2,600 $1,000 $7,500 $4, 500 $4,800 $75, 582 YTD Actuals as of December 31. 2007 Run Date : 6/1012008 9:31 AM Report Name: Current Budget Revised' % CHANGE 2008I 2008 VS. $936 $32,9911i 2.99°/a $273 $41,310'' 2.47% $0� $3,OOOi, 0.00% $1,010'I $10,900�'� 10.21% $0 $2,600. $0 $1,OOOI, $0� . $7,500 $0� $4,500! $0 $4,800� $2,219 $77;8�711 0.00% 2.94% t__.—_ ___ d _ $2,219� $77,801 2.94% i � , ' �; � � i APPROVED FINAL - Background Information J. O'COnnell, City Coun. Ward 1 RunDate:6/10/2008928AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2113.0010.1100 Salaries & Wages <-> <_> Base Salary & Wages Per Diem (10 days X 1%) BUDGET $29,265 $2,926 Total 2113.0010.1100 Salaries & Wages $32,191 2113.0010.1400 Employee Benefits <-> This item inc�udes mandatory deduction (EHT.) and City provided benefits such as $11,310 RRSP, dental and optical Total 2113.0010.1400 Employee Benefits $11,310 2113.0010.1800 Conferences <-> Conferences $3,000 Tota12113.0010.1800 Conferences $3,000 2113.0010.2110 Travel <-> Car allowance - $900 per month $10,800 <-> Parking/Toll Road Charges $100 Tota12113.0010.2110 Travel $10,900 2113.0010.2131 Cellular Phones & Pagers <-> Cellular Phone/Pager/Blackberry-reimbursement $2,600 Total 2113.0010.2131 Cellular Phones & Pagers $2,600 2113.0010.2140 Telephones <-> Reimbursement of expenses for residential land line and internet services costs $1,000 Tota12113.0010.2140 Telephones $1,000 2113.0010.2365 Purch Prnt/BrochlNews Ltr <-> Communication policy $7,500 Total 2113.0010.2365 Purch Prnt/Broch/News Ltr $7,500 2113.0010.2394 Recpt, Prom & Sp Events <-> Provisions for promotional items 2113.0010.2399 Outside Agency Services <-> Secretarial Services Total Expenses Revenue Total Revenues Net Expenses t $4,500 Total 2113.0010.2394 Recpt, Prom & Sp Events $4,500 Total 2113.0010.2399 Outside Agency Services ss Total . $4,800 $4,800 $77,801 $77,801 $77,801 �it�r �f Pi�kering 2008 APPROVED FINAL - Current Budget D. Dickerson, City Coun. Ward 2 XPENDITURES 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2365 Council Communciation Policy 2394 Recpt, Prom & Sp Events 2395 Memberships 2399 Outside Agency Sero Total EXPENDITURES 2006 Actual $29,638'' $9, 358 $3,728 $9,901'' $6,186 $1, 344' $1,267 $2, 788 $66, 510' 510 2007 2007' INCREASE' YTD', APPROVED', (DECREASE) .a. �,.�..I��, oi innrT� ��'�, .. $30,621 ' $1Q2551� $9, 316' $9, 998 $3,588, $1,562'', $583'. $3, 255 $0' _ _ , � $69.178'' 1 0 $69,178 YTD Actuals as of December 31, 2007 Run Date : 6/1012008 9 31 AM �eport Name: Curcenf Budget sedl % CHANGE $31,2551! $936 . $32,191'f , . __ _ _—.---; $11;037 $273 $11,310 $3,000, ($316) $2,684', ,_ _ _ _ $9,890;�, $1,010 $10,900�� -- $3,000' $0 $3,�Q0, $1,512 $88'- --- $1,600 � ______-------., $7,500', $0',, $7,500�I -- ---- . � $4,500'', $0 $4,500� $0i' _ _ $�. .$�� $76,494 $1,991 $78,485 __ __ _ ___ $76,494 $1,991 $78 2008 VS. 2.99% 2.47% -10.53% 10.21 % 0.00% 5.82°/a 0.00% 0.00% 0.00% 2.60% 2.60°/a � * � • 11: APPROVED FINAL - Background Information D. DiCkerson, City Coun. Ward 2 RunDate:6/10/2008928AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2113.0008.1100 Salaries & Wages <_> <-> Base Salaries and Wages Per Diem (10 days X 1%) BUDGET $29,265 $2,926 Total 2113.0008.1100 Salaries & Wages $32,191 2113.0008.1400 Employee Benefits <-> This item includes mandatory deduction ( EHT. ) and employer provided benefits such $11,310 as RRSP, dental and optical Total 2113.0008.1400 Employee Benefits $11,310 2113.0008.1800 Conferences <-> Conferences - Based on $12,000 per term. Budgeted amount includes 2007 actual costs less $12,000 term allowance Tota12113.0008.1800 Conferences 2113.0008.2110 Travei <-> Car allowance - $900 per month <-> Parking / Toll Road Charges Tota12113.0008.2110 Travel 2113.0008.2131 Cellular Phones & Pagers $2,684 $2,684 $1 Q,800 $100 $10,900 <-> Cellular Phone / Pager / Blackberry - reimbursement $3,000 Total 2113.00082131 Cellular Phones & Pagers $3,000 2113.0008.2140 Telephones <-> Reimbursement of expenses for residential land line and internet services costs. $1,600 Tota12113.0008.2140 Telephones $1,600 2113.0008.2365 Purch PrnUBroch/News Ltr <-> As per communication policy. 2113.0008.2394 Recpt, Prom & Sp Events <-> Provision for promotional items 2113.0008.2399 Outside Agency Services <-> Secretarial Services Total Expenses Revenue Total Revenues Net Expenses $7,500 Total 2113.0008.2365 Purch Prnt/Broch/News Ltr $7,500 $4,500 Total 2113.0008.2394 Recpt, Prom & Sp Events $4,500 Total 2113.0008.2399 Outside Agency Services Tota I . ` � i '�� :�� '�� :�1 , , : �: $78,485 $78,485 �ity of Pickerir�g 2008 APPROVED FINAL - Current Budget D. Pickles, City Coun. - Ward 3 XPENDITURES 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2365 Council Communciation Policy 2394 Recpt, Prom & Sp Events 2395 Memberships 2399 Outside Agency Serv 2821 Transfer to Reserves Total EXPENDITURES N et r �iI�Z� Actual $29, 638' $9,358 $1,238' i,_ $9, 852' $1,924 $1,349, $5, 558'' � $262', $0' $500 $2,288' $61, 968 $61, 968'. 72 2007 YTD' 2007 INCREASE', APPROVED', (DECREASE) YTD Actuals as of December 31. 2007 Run Date : 6/10/2008 9:31 AM 2eport Name: Current Budget sed'' % CHANGE 2008I 2008 VS. -- -- , $9,554� $11,037�! $273 $11,310� $30,621 ', $0' $3,000 $0, $3;000' $9,835, $9,890, $1,0101 $10,900i $1,865 $2,100�� �--- -� $0 $2,100I ! _ ,_ _ _ __ _, $1,138' $1,620 $0 $1,620 _. __ $516 $7,500' ($750) $6,750; - ---- -- $993�� $4,500� ($450) $�,050� $0 $0, $0 $0' , _ _--- _ _ $0' �4,800 ($1,200) $3,600 __ - - i $2, 3681 $2,368 $2,368 $0� I $56,890, $78,070' ($181), $77,889�, :•� 181) $77,889 2.99°/a 2.47% 0.00% 10.21 % 0.00% -10.00% -10.00% 0.00°/a -25.00% 0.00% -0.23% ! ' ` " wi' ��i APPROVED FINAL - Background Information D. PiCkleS, Cit Coun. - Ward 3 Run Date 6/10/2008 9:28 AM y Report Name: Backqround Info. with Totals 2008 Revised BUDGET Expenses 2113.0006.1100 Salaries & Wages <-> Base Salaries and Wages $29,265 <-> Per Diem ( 10 days X 1%) $2,926 Total 2113.0006.1100 Salaries & Wages $32,191 2113.0006.1400 Empioyee Benefits <-> This item includes mandatory deduction ( EHT. ) and City provided benefits such as $11,310 RRSP dental and optical Total 2113.0006.1400 Employee Benefits $11,310 2113.0006.1800 Conferences <-> Conferences 2113.0006.2110 Travel <-> Car allowance - $900 per month <-> Parking / Toll Road Charges $3,000 Tota12113.0006.1800 Conferences $3,000 $10,800 $100 Tota12113.0006.2110 Travel $10,900 2113.0006.2131 Cellular Phones & Pagers <-> Cellular Phone 1 Pager / Blackberry - reimbursement $2,100 Total 2113.0006.2131 Cellular Phones & Pagers $2,100 2113.0006.2140 Telephones <-> Reimbursement of expenses for residential land iine and internet services costs. $1,620 Tota12113.0006.2140 Telephones $1,620 2113.0006.2365 Purch PrnUBrochlNews Ltr <-> As per communication policy $7,500 <-> Reduced by City Councillor Dave Pickles ($750) Total 2113.0006.2365 Purch Prnt/Broch/News Ltr $6,750 2113.0006.2394 Recpt, Prom & Sp Events <-> Provision for promotional items <-> Reduced by City Councillor Dave Pickles Total 2113.0006.2394 Recpt, Prom & Sp Events 2113.00062399 Outside Agency Services <-> Secretarial Services <-> Reduced by City Councillor Dave Pickles Total 2113.0006.2399 Outside Agency Services 2113.0006.2821 Transfer to Reserve - Severance <-> Councillor is entitled to one month's salary for each year of service Total 2113.0006.2821 Transfer to Reserve - Severance Total Expenses Revenue Total Revenues Net Expenses C "� 3 Total . $4,500 ($450) $4,050 $4,800 ($1,200) $3,600 $2,368 $2,368 $77,889 $77,889 $77,889 Council Supaort EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2220 Subscription & Publications 2340 Seminars & Education �i�y of Pickerinc� 2008 APPROVED FINAL - Current Budget 2370 Insurance Premium 2394 Recpt, Prom & Sp Events 2395 Memberships ' 5300 Stationery & Office Supplies Total EXPENDITURES � 2006' 2007' 2007 INCREASE' Actual YTD APPROVED' (DECREASE) n�+���i�,' Ri inr_Gr $225,955 $337 $42,634' $352 $328 $8, 091 ' $774 $350 $5,459' $3,240''' $0: $7,963 $295, 483 $168, 887', $1,288� � $39, 916 $130, $210''�, $7, 332 $522 $305 � $5, 521 $1,732 $296, $4, 9261i $231, 064' 483! $231,064 ° � � $194, 060 $500 $48, 065 i $600 $0' $9, 379' $1,800 $2, 060, $6, 037'I $4, 500 $630 $7,000 $274,631', 4,631 YTD Actuals as of December 31, 2007 Run Date:6I10/20089:31 AM Report Name Current Budget Revised % CHANGE 2008', 2008 VS. __ __ _------� $36,982i $231,042' $250 $750 $13,538 $61,603 $Oi ___ _ $600' $0 � -_ - $0. ($2,868) $6,511 ! ___ _ $0 $1,800' __ - ($560)� .. $1,500 ($181) $5,856' ($1,000) $3,500� $0', $630 � , _- ---- __< $45,661 _ _ _ $45,661' $320,292 19.06% 50.00% 28.17% 0.00% 0.00°/a -30.58% 0.00% -27.18% -3.00% -22.22% 0.00% -7.14% 16.63% 16.63% A ' ' ' 1 � � i APPROVED FINAL - Background Information CounCil SuppOPt RunDate:6/10/20089:28AM Report Name: Backpround Info. with Totals 2008 Revised Expenses 2113.0001.1100 Salaries & Wages <-> Base Salaries and Wages 2113.0001.1200 Overtime <-> Overtime BUDGET $231,042 Total 2113.0001.1100 Salaries & Wages $231,042 $750 Tota12113.0001.1200 Overtime $750 2113.0001.1400 Employee Benefits <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical $61,603 Total 2113.0001.1400 Employee Benefits $61,603 2113.0001.2110 Travel <-> Travel - for attendance at meetings, postal runs Tota12113.0001.2110 Travel 2113.0001.2131 Cellular Phones & Pagers 2113.0001.2140 Telephones <-> This expense consists of long distance, monthiy charges, fax lines, voicemail, and system upgrades '�.11 '�.11 $6,511 Tota12113.0001.2140 Telephones $6,511 2113.0001.2220 Subscriptions & Publicati �-> Municipal World (7) <-> Miscellaneous (including media ciippings) Total 2113.0001.2220 Subscriptions & Publicati 2113.0001.2340 Seminars & Education <-> Various Seminars <Reduced by TJQ> 2113.0001.2370 Insurance Premium ', 111 '�:11 '� :�1 $2,060 ($560) Total 2113.0001.2340 Seminars & Education $1,500 <-> Insurance Allocation method reviewed and revised for the 2008 Current Budget $5,856 Total 2113.00012370 Insurance Premium $5,856 2113.0001.2394 Recpt,Prom & Spec Events <-> Catering cost for early Council meetings Total 2113.0001.2394 Recpt,Prom & Spec Events $3,500 $3,500 2113.0001.2395 Memberships <-> IABC (Intn'I Assoc. Bus. Communicators & AMCTO $630 Tota12113.0001.2395 Memberships $630 2113.0001.5300 Stationery & Office Supp <-> General office supplies <Reduced by TJQ> Total Expenses Revenue Total 2113.0001.5300 Stationery & Office Supp Total . � '7 5 $7,000 ($500) $6,500 $320,292 $320,292 „ ! "”' . , t! � � i APPROVED FINAL - Background Information CounCil Support Run Date: 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised Total Revenues Net Expenses "" 6 BUDGET $320,292 ADMINISTRATION DEPARTMENT 2008 BUDGET January 2008 �� ADMINISTRATION DEPARTMENT To provide a central source for communication and coordination between the Council, its committees and boards, staff departments, the media, the business community and other levels of government. To initiate and implement corporate wide policies and initiatives, which ensure consistency and quality of service delivery to the City's citizens, while responding fo the challenges of an ever- changing economic and social clrmate, applying the best practices available. • succession planning for key positions • coaching and mentoring • to ensure that the Legal Services Division provides high quality legal advice and representation in a time responsive and cost effective manner • to prepare for and conduct negotiations regarding the terms and conditions of a new collective agreement between the Corporation and the Canadian Union of Public Employees (CUPE) Local 129 • to prepare for and conduct negotiations regarding the terms and conditions of a new collective agreement between the Corporation and the Pickering Professional Firefighters' Association (PPFA) • to maintain and enhance the City's website and intranet • to review and implement that requirements of ODA Customer Service Standards, includes policy, training and promotion requirements • to continue to work with Operations Centre with a view to the Customer Care Centre becoming first point of contact for citizens • enhance the knowledge database program for access to all staff on the intranet, expanding the database to include parks, property and roads operations 7$ ADMINISTRATION DEPARTMENT INTERNAL • develop and implement new policies consistent with recent legislations, initiatives, in particular those relating to accountability and transparency, and delegation of authority • review and where necessary update regulatory by-laws • accommodation of needs related to age and age-related disabilities and the increased need to manage the performance of workers as a result of recent legislation eliminating the practice of mandatory retirement at age 65 • succession planning • proceed with recommendations of Health and Safety Audit, ensuring policy, procedure and standard operating guidelines are implemented • review of staffing requirements in Human Resources related to recruitment needs • implementation and communication of modifications to organizational Human Resources policies that outline the terms and conditions of employment for non-union employees and establish standardized practices and procedures for municipal operations • review and initiate training related to Accessibility Standards for Customer Service (Ontario Regulation 429/07) 7� ADMiNISTRATiON DEPARTMENT EXTERNAL • continuing to build upon our citizen centric service initiatives • promote an external understanding and awareness of the Legal Services Division • budget constraints due to slow growth/no growth scenarios in the municipality. • increasing complexities and cost impact of collective bargaining to municipalities due to recent legislation eliminating mandatory retirement at age 65 and the passage of Bill 206 (An Act to revise the Ontario Municipal Employees Retirement Systems Act) allowing Police, Firefighters and Paramedics to negotiate and arbitrate access to supplemental benefits • skill shortages and retention of key talent in the organization .� � . c a� � 'a �, 4... 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U a a E W T � '� � N .` O � � � Q .-. � .� N O Z � c� � U � � U � � � > � � � � � U � O O N � c� � C ca � � C .� V �. ,}, y.. c � � O � - +�+ � • N U �-'> ^+ � W Q � .'=a.+ � U v° '� �L Q fQ � � N � O •� � � � N � Q a L � U C) F— � �- � � Z � � r � c ._ d� � ' d � �. � � � a .o U � � a� � a� � �, o oz a � W N � N U � � � (if L � N C .� � Q L U L Q U O �+ U � � � z � � C (B r--� N .N � Q � a� U .� a� � � � a� J Z � � ..Q �^` W N .` O _ � � Q .A �-. U .� N O Z � c� � U L 4- O � � y--� � L �1-� � .0 � 1 � :� U � 0 0 N � Administration =XPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Emptoyer Contributions 1700 Employee Recognition & Appreciation 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers City �►f Pickering 2008 APPROVED FINAL - Current Budget 2006 Actual $1,150,218�i $1,778 $208, 602 ; $10,241 � $405� � $11,806i $3,156' $15, 495 $25,204 $5,701 j $0� $25, 024' $9,563 $129, 345. $10,286; $5, 500 i $6, 583 � $8,422 $896 $0'i $1,628,223 � 2140 Telephones ' i 2210 Advertising i ; 2220 Subscription & Publications ' _ __ _ __ 2320 Legal Services 2340 Seminars & Education 2370 Insurance Premium ' 2392 Consulting & Professional i 2394 Recpt, Prom & Sp Events ' 2395 Memberships 2396 Photo, Mapping, Printing 5300 Stationery & Office Supplies 5380 Educational/Promotional Materials 5390 Workplace Accommodations I Total EXPENDITURES REVENUES 1413 Sale of Services - Legal 9990 Other Revenue 9990 Misc Income � Total REVENUES Net :�I ($440) $0 $0 ($440) 783 2007', 2007, INCREASE' YTD APPROVED' (DECREASE) _a.._�_�I r�� ir��rT �I $1,222,033! $1,141,863j $2,160 $3,600 $215,988',, $233,670{ $8,141 ' $23,325 �, $5,649? $3,000� $11,176 $12,790 $3,160 $3,550� $32,027� $24,8181 $28,407', $32,500� $6,274' $6,505 $0, _ $0{ $26,613'' $32,170'i $9,726I $10,656� $139,931' $130,600' $10,240' $10,300 $5,108. $6, 534' $1,149 _ $3,350�', � _ _ _: $7,949 $9,386', $720 $1,000 $2,490 $1,500. $1,738,9441 $1,691,117'', i$595)', �$500) $0'', ($20,000) $0 $0, $1,738,349I $1,670,617 • 81 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:40 AM ReportName: CurrentBudget Revised % CHANGE ZOQ8 2008 VS. Budqeti 2007 ($11,350) $1,130,513 $250'- - $3;850 ($9,471)� $22�k,199 $4,000 $27,325 $2,500� $5,�00 $1,�10� $13,800 $0 - - $3,550�I $8,491 $0 ($470) $0 ($20, 750) $688 $66,000 $350 $325 $0 $3,3�0' ($786) - $8,600f -- $0 $1,(l00 $500 - $2;000' $41,287 $1,732.404I _ $0 � $0 __ $0 _ ___ $0� 1287'' $1,711,904 -0.99% 6.94% -4.05% 17.15°/a 7.90% 0.00% 34.21 % 0.00% -7.23% 0.00% -64.50% 6.46% 50.54%0 3.40% 4.97% 0.00% -8.37% 0.00% 2.44% 0.00% 0.00%0 0.00% 0.00% 2.47% Item 1100 Salaries & Wages 1200 Overtime 1400 Emp. Contributions 1700 Employee Recognition 1800 Conferences 2110 Travel 2140 Telephones 2220 Subscriptions & Pub. 2340 Seminars 2370 Insurance Premium 2392 Consulting 2394 Receptions 2395 Memberships 5300 Office Supplies 5390 Workplace Accomodations TOTAL CITY OF PICKERING r��: ADMINISTRATION DEPARTMENT SUMMARY OF MAJOR INCREASES/(DECREASES) _ - - m Amount 72, 372 250 -12,817 4, 000 2,500 1,010 8,491 -470 -20,750 ,.:: 66,000 350 325 -786 500 -$ 23,081 Explanation Changes in salaries & wages is due to the following: Conversion of part time to full time Customer Care rep ($16,000); Division Head position Human Resources not being filled this year (-$108,554) Increase in Customer Care overtime due to anticipated workload. The decrease is due to the vacant Division Head (HR) position partially offset by the increase in Customer care staffing levels. Previously provided for in General Gov Budget ($4,000) for the annual Christmas and staff BBQ. This cost is now reflected in the Human Resources cost centre Increase reflects planned atten�ance at conferences this year (CAO;I. Increase in car allowance (CAO) Increase (Customer Care) mainly due to an increased service level as provided by Tiger Tel (after hours call service). General reduction. Reduction due to transfer of $20,000 in e�ernal training costs to consulting & professional account. Insurance allocation method revised for 2008 and is mainly based on cost centre expenditures. Increase is due to the following changes: $40,000 to implement H& S audits (HR) $20,000 transfer from Seminars account for external training (H & S) $5,000 increase in legal to reflect the need for additional outside prosecution services. Increase (Legal Services) to reflect 2007 year-to-date actuals. Pianned memberships for 2008 translates into a slight increase. Decrease to reflect 2007 year-to-actuals. Increase due to need for assistive devices at the workplace to accmodate injured workers. (HR) The explanations provided for salaries & benefits does not include the increases attrihutahla tn tha nanntiatarl ecttlomont �l � 2121 C.A.O. Office XPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 5300 Stationery & Office Supplies Total EXPENDITURES Net City of Pic�ering 2008 APPROVED FINAL - Current Budget �iI�I:� Actual ' $380,0271 $0' $55.403 $405'. ' $10,236! ; $1,291' $3,484 $69 $1,449', , $3,392� $1, 000' $6,460 _ $830 ', $320'i L $1,557�'� ' $465, 924' 924 2007 2007', INCREASE YTD! APPROVED� (DECREASE) $397,002, $0' $56, 997' $4, 031. $10,498 j , $1,766' $4,155' $305 $485 $3,420''. $490' $5,588 $914 $122' �� $2,030! $487, 801 �3 YTD Actuais as of December 31, 2007 Run Date : 6/10/2008 9:31 AM 2eport Name: Current Budget sedl % CHANGE ��iI�I7 --- -__ $364,218 $37,608 $401,826 $500 $0 � -- $500 $59,839 $1,296� $61,135�i $1,500� $2,500 $4,000' ---- _ _. $10,790 $1,010', $11,$001 $1,550 $0 --- $1,550I $4,277 $1,076 $5,353' $400 $0 -- $400� $3,799: ($6 6) II�-- -- $3, � o� $5,000 ($1,500)' $3,500'�i $6,000', $0 $6,OO�I - - $1,070', $180 $1,2501 --- . _ . $350 $0i $350 $1,800' $01 — $1,800i $462,593 $41,474 $504,067i, 1,474 $504,067 2008 VS. 2007 10.33% 0.00% 2.17% 166.67% 25.16°/a 0.00% 0.00% -18.32°/a -30.00% 0.00% 16.82% 0.00% 0.00% 8.97% E:7 1� �' E l � � i APPROVED FINAL - Background Information 2121 C.A.O. OffiCe Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Expenses 2121.1100.0000 Salaries & Wages <-> Base Salaries & Wages $401,826 Total 2121.1100.0000 Salaries & Wages $401,826 2121.1200.0000 Overtime <-> To meet service level / workload commitments $500 Tota12121.1200.0000 Overtime $500 2121.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2121.1800.0000 Conferences <-> FCM - CAO <-> Service Delivery Officials Conf. Mgr 2121.2110.0000 Travel <-> Car allowance - $900 per month <-> Parking/Toll Road Charges $61,135 Total 2121.1400.0000 Employer Contributions $61,135 Tota12121.1800.0000 Conferences Tota12121.2110.0000 Travel $2,500 $1,500 $4,000 $10,800 $1,000 $11,800 2121.2131.0000 Cellular Phone & Pagers <-> Cellular Phone Charges - CAO $1,100 <-> Pager Charges - CAO $450 Total 2121.2131.0000 Celiular Phone & Pagers $1,550 2121.2140.0000 Te�ephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $5,353 system upgrades Tota12121.2140.0000 Telephones $5,353 2121.2220.0000 Subscriptions & Publicati <-> Reference materials, journals and reports $400 Total 21212220.0000 Subscriptions & Publicati $400 2121.2340.0000 Seminars & Education <-> Topical Seminars -(Admin. Assistants & Mgr) $1,500 Total 2121.2340.0000 Seminars & Education $1,500 2121.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget. $3,103 Total 2121.2370.0000 Insurance Premium $3,103 2121.2392.0000 Consulting & Professional <-> Consulting for various projects $5,000 <Reduced by TJQ> ($1,500) Total 2121.2392.0000 Consulting & Professional $3,500 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> General Public Relations $6,000 Total 2121.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $6,000 2121.2395.0000 Memberships <-> PRO (CAO) $200 <-> Ontario Municipal Administrators (CAO) $300 , � t� Ciiy of P�ckering 2008 APPROVED FINAL - Background Information 2121 C.A.O. Office Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> OMMI (CAO & Mgr. Customer & Admin. Services) $200 <-> AMCTO - (Mgr. Customer & Admin. Services) $330 <-> Canadian Assoc of Municipal Admin $220 Tota12121.2395.0000 Memberships $1,250 2121.2396.0000 Photo,Mapping,Printing <-> To cover various printing / framing requests Tota121212396.0000 Photo,Mapping,Printing 2121.5300.0000 Stationery & Office Suppl <-> General office supplies Total Expenses Revenue Total Revenues Net Expenses Total 2121.5300.0000 Stationery & Office Suppl Tota I . • 85 $350 $350 $1, 800 $1,800 $504,067 $504,067 $504,067 2129 Customer Care Centre EXPENDfTURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2140 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2394 Recpt, Prom & Sp Events 2396 Photo, Mapping, Printing 5300 Stationery & Office Supplies Total EXPENDITURES 3 City of Pickerin� 2008 APPROVED FINAL - Current Budget �iI�I:� Actual $167,662' $488 i $30,916 $0 $54 $6,201 jl $142, $989!' $1,418 $651, $875', $1,857 $211,252'' $211, 252 2007 2007'' INCREASE YTD'�, APPROVED, (DECREASE)', tualsl BUDGET $185, 554I $856' $33, 338 i $1,618', $54'. $21, 804 $76� $475 �', $ $379i, $770'i $1,493' $248,172, 172 • 86 YTD Actuals as of December 31. 2007 Run Date : 6/10/2008 9:31 AM 2eport Name: Current Budget sed' % CHANGE 2008'i� 2008 VS. $184,370'', $30,077 $214,447I $500' - -- $250 $750r $38,741; $10,506�� $49,2474 �1,500', $0 $1,5001 , _ _ _.._: _ . $200 $0 $�00' $14,497 $6,936 $21,433i � _-- — $200', $0 $200� $1,500, I�-- $750; $370 $1,654� $1,284 - -- � ._ $0�, $800' $1�,OOOI $0 $1,OOOi $2,000 $0 $2,OOOI, $246,592 $47,3891 $293,981' .; 16.31 % 50.00°/a 27.12% 0.00°/a 47.84% 0.00% -50.00% 2$.82% 0.00%a 0.00% 0.00% 19.22% 19.2 City of Pic�ering 2008 APPROVED FINAL - Background Information 2129 Customer Care Centre Run Date : 6/10/2008 928 AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2129.1100.0000 Salaries & Wages <-> Salaries & Wages BUDGET $197,599 <-> Additional dollars to convert part-time hrs to 1 FT Customer Care Rep $16,848 Total 2129.1100.0000 Salaries & Wages $214,447 2129.1200.0000 Overtime <-> To meet service level / workload commitments $750 Tota12129.1200.0000 Overtime $750 2129.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided $45,247 benefits such as dental and optical <-> Part time/Temp Hours Estimated benefits $4,000 Total 2129.1400.0000 Employer Contributions $49,247 2129.1800.0000 Conferences <-> Service Delivery Officials Conference - Supervisor, Customer Care Tota12129.1800.0000 Conferences 2129.2110.0000 Travel <-> Parking & mileage Tota12129.2110.0000 Travel 2129.2140.0000 Telephones $1,500 $1,500 $200 $200 <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $7,513 system upgrades <-> Tigertel-After hours answering service $13,920 Total 2129.2140.0000 Telephones $21,433 2129.2220.0000 Subscriptions & Publications <-> Reference material - training, publications $200 Total 2129.2220.0000 Subscriptions & Publications $200 2129.2340.0000 Seminars & Education <-> Ont. Mgmt. Dev. Prgm. & Other $750 Total 2129.2340.0000 Seminars & Education $750 2129.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $1,654 Total 2129.2370.4000 Insurance Premium $1,654 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> To cover various promotional items Total 2129.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2129.2396.0000 Photo,Mapping,Printing <-> Printing of internal / external promotional pieces Tota121292396.0000 Photo,Mapping,Printing 2129.5300.0000 Stationery & Office Supplies <-> General office supplies including cost of toners Total Expenses Total 2129.5300.0000 Stationery & Office Supplies Total . s �[ � lj '�:11 '�:11 $1,000 $1,000 $2,000 $2,000 $293,981 $293,981 ! ~ ` t; � � i APPROVED FINAL - Background Information 2129 Customer Care Centre Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised Revenue Total Revenues Net Expenses . ` BUDGET $293,981 2139 Human Resources EXPENDITURES � 1100 Salaries & Wages ' 1200 Overtime 1400 Emp�oyer Contributions 1700 Employee Recognition & Appreciation ' 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones . 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education Cifiy Qf Pickerirtg 2008 APPROVED FINAL - Current Budget 2006 Actual $360,135' $1,122 $74,726; $10,241 � . -$252 $721� $3,601 I $25,204 $1,733 $7,9861 2370 Insurance Premium $4,753 2392 Consulting & Professional ' $76,952 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing , 5300 Stationery & Office Supplies ' Total EXPENDITURES � $2,716 $2, 015 � $65 � $2,948 $575,169', $575,169 2007 2007' INCREASE YTD� APPROVED; (DECREASE) $401,5511 $353,629I. $1,198I $2,000 $78,635 $81,861, $8,141 !, $23,325'. $19' $300 $624 $800, $3,595� $3,592� �$8,6001 �32,500 $2,000 $3,138; $7,170 $4,552j $5,573� $111,128 $90,000 $3,459 $3,000', $1,5141 $2,159'', $84�' $500 $3,142 $3,786 $650,788 $612,195', S �9 YTD Actuals as of December 31, 2007 Run Date : 6/70/2008 9:31 AM ReportName: CurrentBudget ised, % CHANGE 2008 VS. ($93,629), $26Q,OOOI -26.48% $0, $2;OO�i 0.00% ___ _ , ($21,472) $60,389� -26.23% --- $4,000� $27,325! 17.15% _ -- _ $0 $300I 0.00°/a --- __ _ _, $0 $800 � 0.00% _ ,. ($82) $3,510 _2.28%0 $0 $32 50� 0.00% ($885) - --- $1,1151 -44.25% -- - ___ : $0 $7,170 0.00°/a ($1,466) $4,107 -26.31 % _.. _ $2,500 $92,500 2 78% $0 $3,000' 0.00% �— --� = $0 $2,159I 0.00% _ $0 $500I 0.00°/a ($786) $3;000' -20.76% ($111,820)', $500,375' -18.27% 195 ($111,820) -$500,375�, -182 . • "'' > . ' �': ��: APPROVED FINAL - Background Information 2139 Human Resources Run Date: 6/10/2008 928 AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2139.1100.0000 Salaries & Wages <-> Base Salaries & Wages <-> Division Head funding not required Total 2139.1100.0000 Salaries & Wages 2139.1200.0000 Overtime <-> To meet service level / workload commitments <Reduced by TJQ> Tota12139.1200.0000 Overtime 2139.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and opticaf <-> Division Head funding not required 2139.1700.0000 Employee Recog'n & Apprec <-> Annual BBQ & Christmas Party <_> <_> Retirements 5 @ $350 - Union Affiliated Retirements 5 @ $700 - Non - Union BUDGET $375,165 ($115,165) $260,000 $2,600 ($600) $2,000 ',:. :• ($26,000) Total 2139.1400.0000 Employer Contributions $60,389 <-> Employee Recognition Program Awards ( Full Year Implementation ) <Reduced by TJQ> 2139.2110.0000 Travel <-> Parking and mileage 21392131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges 2139.2140.0000 Telephones Total 2139.1700.0000 Employee Recog'n & Apprec Tota12139.2110.0000 Travel $10,000 $1,750 $3,500 $15, 000 ($2,925) $27,325 4� � 1 i� 11 $800 Total 2139.2131.0000 Cellular Phones & Pagers $800 <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades $3,510 Tota12139.2140.0000 Telephones $3,510 2139.2210.0000 Advertising <-> Funds allocated for possible retirements, turnover of staff and advertising cost increases $32,500 Tota12139.2210.0000 Advertising $32,500 21392220.0000 Subscriptions & Publications <-> Canadian HR Reporter $115 <-> Reference Material, journals and reports $1,000 Total 2139.2220.0000 Subscriptions & Publications $1,115 2139.2340.0000 Seminars & Education <-> Training H.R. Staff to maintain knowledge of new legislative requirements and emerging HR issues <-> Employee education assistance under Policy (HUR 160) <Reduced by TJQ> 2139.2370.0000 Insurance Premium Total 2139.2340.0000 Seminars & Education � � 0 $6,120 $2,000 ($950) $7,170 M �" • �r � � i APPROVED FINAL - Background Information 2139 Human Resources RunDate:6/10/2008928AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Insurance allocation method reviewed and revised for the 2008 current budget $4,107 Total 2139.2370.0000 Insurance Premium $4,107 2139.2392.0000 Consulting & Professional <-> Employee & Family Assistance Program (Council Resolution 441/97) <-> Pre-employment Medicals (City Policy HUR-040) + Retainer Fee) <-> Pre-employment Criminal Reference Checks (City Policy HUR-040) <-> Ongoing legal advice (acct. shared by CAO/HR re: Admin/Corp/personnel matters) <-> Renewai of collective agreement (PPFA) $25,000 $3,000 $2,500 $35,000 $24,000 <-> Requested Medical Certificates $3,000 Total 2139.2392.0000 Consulting & Professional $92,500 2139.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Employee Relations/flowers/condolences/miscellaneous collective bargaining expenses $4,000 <Reduced by TJQ> ($1,000) Total 21392394.0000 Recpt,Prom. & Sp.Ev.,Gen $3,000 2139.2395.0000 Memberships <-> Ontario Municipal Management Institute Renewal (OMMI) (Corporate Membership) <-> Ontario Mun. Human Resource Assn.(OMHRA) (Division Head) <-> HRPAO (Division Head) <-> HRPAO (Manager, Human Resources Services <-> HRPAO (Coordinator, Employment Services <-> HRPAO (HR Associate} Tota12139.2395.0000 Memberships 2139.2396.0000 Photo, mapping printing <-> Misc. Printing - Employment Services Forms 2139.5300.0000 Stationery & Office Supplies <-> General office supplies Total Expenses Revenue Total Revenues Net Expenses Total 2139.2396.0000 Photo, mapping printing Total 2139.5300.0000 Stationery & Office Supplies Tota I . • �i $700 $169 $360 $290 $320 $320 $2,159 $500 $500 $3,000 $3,000 $500, 375 $500,375 $500,375 2141 Heaith & Safety _XPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2392 Consulting & Professional 2395 Memberships 2396 Photo, Mapping, Printing 5300 Stationery & Office Supplies 5380 Educationai/Promotional Materials 5390 Workplace Accommodations Total EXPENDITURES ;EVENUES 9990 Other Revenue Total REVENUES � Gity c�f Picker�rrg 2008 APPROVED FINAL - Current Budget �Ij1I:� Actual $70, 078' $168 $15,514', $422'� $328 $417I $90I $13,635 $0'� $16,037' $420 $5, 323 $6611, $896 $0 $123, 990. �. � � $123, 990 � 92 2007, 2007', INCREASE' YTD APPROVED, (DECREASE), .a....i..�� n� ir��r�-'�. i $57,339'. $106 $13, 988''� $224 $291 $433'' $96` $21,538, $01 $550 $330 $173 $286I $720 $2,490' $98, 563' � � i $64, 045 i $6001 $15,896' $500, $400' $441 $105' $20,000''� $0. $600I $650'',� $1, 500' $300 $1, 000', $1, 500''. $107,537' 537 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 931 AM Report Name: Current Budget Revised, % CHANGE 2008 2008 VS. $3,899 - $67,944� $0! $600'; __ _ _ ($75) $15,821; $0 $500t $0 _ $400'', $248 __. ---$689'' ____ $15 $120� ($20,000)- $0! $721 $721 $60,000 $60,�i00�� $0'', - $650' -__- __ $0 $1,500 ----- _ _ $0 $300I _ _ --- $0 $1,000! --: $500 $2,000'. $45,308 $152;845', $0 ($20,000)'� $0 ($20,000}; >,308 $132,845 6.09°/a 0.00% -0.47% 0.00% 0.00% 56.24% 14.29% -100.00% 0.00°/a 10000.00% 0.00% 0.00% 0.00% 0.00%a 33.33% 42.13% 0.00°/a 0.00% 51. 1� �"` ^ ! ��: APPROVED FINAL - Background Information 2141 Health & Safet Run Date : 6/10/2008 928 AM y Report Name: Backpround Info. with Totals 2008 Revised Expenses 2141.1100.0000 Salaries & Wages <-> Base Salaries & Wages <-> New Position -H&S Officer-Start Date Aprii 1, 2008 ( 8 Months) <Deferred by TJQ> Deferred to 2009 Total 2141.1100.0000 Salaries & Wages 2141.1200.0000 Overtime BUDGET $67,944 $45,900 ($45,900) $67,944 <-> To meet service level/workload commitments $600 Tota12141.1200.0000 Overtime $600 2141.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2141.2110.0000 Travel <-> Parking and mileage 2141.2131.0000 Cell Phones & Pagers <-> Cellular Phone Charges Total 2141.1400.0000 Employer Contributions Tota12141.2110.0000 Travel Total 2141.2131.0000 Cell Phones & Pagers 2141.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Tota12141.2140.0000 Telephones 2141.2220.0000 Subscriptions & Publicati <-> OHS Magazine Total 2141.2220.0000 Subscriptions & Publicati 2141.2340.0000 Seminars & Education 2141.2370.0000 Insurance Premium $15,821 $15,821 '� � 1 '� 1 � '��1� '��11 . ', .. . .. �. G, � : � <-> Insurance allocation method reviewed and revised for the 2008 current budget $721 Total 2141.2370.0000 Insurance Premium $721 2141.2392.0000 Consuiting & Professional <-> MSDS Online Software - 5 User Licenses <-> Implementation of Health & Safety Audit �-> Corporate Health & Safety Training Program. This cost is funded by a transfer from the WSIB reserve 2141.2395.0000 Memberships <-> OSTD Membership <-> HRPAO Membership 2141.2396.0000 Photo, Mapping & Printing <-> H&S/WHMIS Cards 2141.5300.0000 Stationery & Office Suppl <-> General office supplies , ',.�1 C. � 1 111 ti, � ��� Total 2141.2392.0000 Consulting & Professional $60,600 Tota12141.2395.0000 Memberships �, � � � �1� �� • � $1,500 Total 2141.2396.0000 Photo, Mapping & Printing $1,500 $300 Total 2141.5300.0000 Stationery & Office Suppl $300 �3 , It # ' ' �'r ��: APPROVED FINAL - Background Information 2141 Health & Safet Run Date : 6/10/2008 928 AM y Report Name: Backqround Info. with Totals 2008 Revised 2141.5380.0000 Educational Material <-> Training & Educational Material Total 2141.5380.0000 Educational Material 2141.5390.0000 Workplace Accommodation BUDGET $1,000 $1, 000 <-> Physical Demands Analyses (assistive devices, workplace modifications for injured $2,000 workers) Total 2141.5390.0000 Workplace Accommodation $2,000 Total. $152,845 Total Expenses Revenue 2141.9990.0000 Other Revenue <-> Transfer from WSIB reserve to offset the cost associated with the additional Health & Safety Training Total Revenues Net Expenses ` 94 $152,845 ($20,000) Total 2141.9990.0000 Other Revenue ($20,000) Total. ($20,000) ($20,000) $132,845 2125 Legal Services EXPENDITURES 110Q Salaries & Wages 1400 Employer Contributions 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones �ity of Pi�kering 2008 APPROVED FINAL - Current Budget 2220 Subscription & Publications ; 2320 Legal Services ' 2340 Seminars & Education ' 2370 Insurance Premium 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 5300 Stationery & Office Supplies Total EXPENDITURES REVENUES 1413 Sale of Services - Legal 9990 Misc income Total REVENUES Net t 2006 Actual 2007'', 2007' INCREASEI YTD APPROVED (DECREASE) $172,315' $180,587 $175,601; $32,044 $33,030 $37,333' $842� $382' $1,000 $816' $479 $800', $1,791' $2,040 $2,011�. $3,666 $4,198� $3,800' $0 $0' $0 $964', $978 $2,OOOii $OI $0 $OI $35,355 $27,763''' $35,000', $460 $814'', $500 $2,235i $2,350' $2,655, $1,400I $998 $1,500I, $251,887 $253,620', $262,200' ($440) ($595) I ($500) $0 $0' $0 ($440)', ($595) ($500)', $251,447 $253,025' $261,700 95 YTD Actuals as of December 31, 2007 Run Date : 61i0/2008 9:31 AM Report Name: Current Budget Revised % CHANGE 2008I 2008 VS. �Utl Cl' $10,695�— -- -- $186,296,� _ - —, $274 $37,607 $0 $1,000 $0 $800 $313 $2,324'' $400;-- -- $4,20� $0' $0' $0 $2;000� $1,759 $1,759� ---__ __. __.__ � $5,OOOI $40,000 $350' $850� $145 $2,800I _ --- --- _ $0, $1,500'. $18,936, $281,136 $O4 ($500) __-- $0 $0 $0' ($500) 18.936'' $280.636 6.09°/a 0.73% 0.00% 0.00% 15.56°/4 10.53% 0.00°/a 0.00% 0.00% 14.29% 70.00% 5.46% 0.00% 7.22% 0.00% 0.00% 0.00% 7.24 i ' ` ! � � i APPROVED FINAL - Background Information 2125 Legal Services Run Date 6/10l2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Expenses 2125.1100.0000 Salaries & Wages <-> Base Salaries & Wages $186,296 Total 2125.1100.0000 Salaries & Wages $186,296 2125.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided $37,607 benefits such as dental and optical Total 2125.1400.0000 Employer Contributions $37,607 2125.2110.0000 Travel <-> Parking and mileage Tota12125.2110.0000 Travel 21252131.0000 Cellular Phones & Pagers <-> Cellular Phone and Pager Charges $1,000 $1,000 $1,200 <Reduced by TJQ> ($400) Total 2125.2131.0000 Cellular Phones & Pagers $800 2125.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,324 system upgrades Tota12125.2140.0000 Telephones $2,324 2125.2220.0000 Subscriptions & Publications <-> 2008 LexisNexis @ 172 per month <-> Canada Law Book <_> <_> Reference material, journais and reports Miscellaneous $2,064 $80 $1, 750 $306 Total 21252220.0000 Subscriptions & Publications $4,200 2125.2340.0000 Seminars & Education <-> Topical Seminar - City Solicitor $1,500 <-> Topical Seminar - Legal Services Assistant $500 Total 2125.2340.0000 Seminars & Education $2,000 2125.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $1,759 Total 2125.2370.0000 Insurance Premium $1,759 2125.2392.0000 Consulting & Professional <-> Contract services $40,000 Total 2125.2392.0000 Consulting & Professional $40,000 2125.2394.0000 Recpt, Prom&Sp Ev, Gen <-> General Meetings 2125.2395.0000 Memberships <-> General Law Society Memberships 2125.5300.0000 Stationery & Office Supplies <-> General offi�e supplies <Reduced by TJQ> Total 2125.2394.0000 Recpt, Prom&Sp Ev, Gen Tota121252395.0000 Memberships Total 2125.5300.0000 Stationery & Office Supplies Tota� . � 3s ,. �,. ', : � $2,800 $2,800 $1,545 ($45) $1,500 $281,136 M ~ `` f; � � i APPROVED FINAL - Background Information 2125 Legal Services Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Total Expenses Revenue 1413.0000.0000 SALE OF SERVICES - LEGAL <-> Notarizing Documents Total Revenues Net Expenses Total 1413.0000.0000 SALE OF SERVICES - LEGAL " �7 f Total . $281,136 ($500) ($500) ($500) ($500) $280,636 OFFICE OF SUSTAINABILITY 2008 BUDGET January 2008 9� OFFICE OF SUSTAiNABILITY To play a leadership role in transforming Pickering from a suburban to a sustainable Cify; a Cify in which residents, businesses and visitors can meet their needs wifhout compromising the ability of future generations to meet their needs • To work with the Sustainable Pickering Advisory Committee in leading and coordinating the City's Sustainable Pickering journey • To direct and coordinate specific projects and activities that advance the City's Sustainable Pickering journey including the following: o Measuring Sustainability project o Sustainable Pickering Community Challenge o Developing, marketing, promoting, and effectively communicating the Sustainable Pickering brand o Sustainable Pickering Day o Ongoing staff and community awareness and education o Sustainable Pickering sponsorship program • To direct, coordinate and actively participate in specific projects and activities related to our five objectives of Sustainable Pickering, including: o Healthy Environment ■ Milestones 4 and 5 of the City's Partners for Climate Protection program o Healthy Society ■ Communities Facilities Strategy ■ Communities in Bloom o Healthy Economy ■ Business attraction, retention, expansion ■ Small business services ■ Film industry services ■ Sustainable Countryside Strategy o Responsible Development ■ Downtown Pickering Strategy ■ Duffin Heights and Seaton Communities ■ Sustainable Neighbourhood Plan and Sustainable Neighbourhood Scorecard o Responsible Consumption ■ Corporate Energy Management strategy ■ Seaton Energy Management strategy � 99 OFFICE OF SUSTAINABILITY INTERNAL • Working cooperatively with the Mayor, Council, the Chief Administrative Officer and Senior Staff in aligning work programs and budgets with the City's Sustainable Pickering program • Reinforcing with all Pickering staff the need to consider the sustainability implications of their daily decisions and actions and the importance of "walking the talk" • Further advancing staff training and awareness of the City's Sustainable Pickering concepts, projects and activities • Further advancing the Sustainable Pickering staff ideas challenge • Further advancing the "Sustainability Implications" section of all Reports to Council • Coordinating and aligning the actions of all staff involved in corporate communication, branding and marketing activities, including the City's website and print publications ` �. 0 0 OFFICE OF SUSTAINABILITY EXTERNAL • Promoting the significant work and progress the City has made on its Sustainable Pickering journey with the public, the business community, the investment industry, other levels of government, the academic community, and interested agencies and organizations, including the Association of Municipalities of Ontario and the Federation of Canadian Municipalities • Continuing community awareness, education and engagement on the City's Sustainable Pickering journey, and obtaining appropriate corporate sponsors to contribute financial and other resources to our community engagement initiatives • Taking advantage of appropriate partnership opportunities that are aligned with the City's Sustainable Pickering objectives, when they arise • Continuing positive dialogue with all other groups, organizations, governments and agencies involved in the sustainability projects and activities of the Office, in order to build positive working relationships, achieve mutually beneficial objectives, share information, and further the City's long-term sustainability objectives • Ensuring the City's objectives and interests are understood and appropriately addressed in the activities and programs of others, including the federal, provincial and regional governments, the school boards and the conservations authorities • Continuing our involvement in, and positive contribution toward other organizations and associations, including the Rouge Park Alliance, the Durham Strategic Energy Alliance, the Greater Toronto Marketing Alliance, and the Ajax-Pickering Board of Trade • 101 � C Y V � 4-• O ,,� +�+ S] .� U c � ' c� � � � �F- C�) O 4-- 0 C} U i� � � Q 0 Q. L 0 U � � F-- � H� �� �� Z?�� � � � � �~.. c.���� �� � � a� a�i � � �.� ��4-1—F� � � � ' � a.00�co c 'c � a � � � c c � � � .o ,o � Q 0 �C\ � C Z Z J � a � W ln O O r- �= � � �. ? � � :n fa c .� N � � 0 a� U � O L 0 U � � � � a� c .N � oLS c N �� a� o � a� ('6 � � � � � � (� C f6 � z � � � c� c .� Y � � � � c 7 � � 0 U `o c�'a c � � 0 0 U C N Q. O � > N 0 a »� U � 0 � (U C � � O O U � �= l L. � Z � 0 � cv c � � O A U � .� � � � � � � � C N Q 0 a� > a� � U .� O C O U W F= a � � � � z � � � '� � N .L O � � � Q � 0 Z � � U � U � � N > � (Lf i � � .� ��� "O Q U � 0 0 N � � c� � c c� � City �f Pick�ring 2008 APPROVED FINAL - Current Budget 2192 Office of Sustainabiltiy EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2115 Bus Dev & City Promo 2131 Cellular Phones & Pagers 2140 Telephones 2210 Advertising 2211 Trade Shows, Exhib & Displays 2220 Subscription & Publications 2340 Seminars & Etlucation 2365 Purch Prnting�Broch(News Ltr 2370 Insurance Premium 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2399 Outsitle Agency Serv 5300 Stationery & Office Supplies 6100 Website Support Intranet Total EXPENDITURES ;EVENUES 1592 Donations 1593 Sale of Directories & Misc Items 1911 Trans. from Continuing Studies Res. Total REVENUES Net r��^ Actual 2007 2007' INCREASE''�, YTD', APPROVED (DECREASE)' $355,022 $437,270; _ $572' $OI $71,4771 $77,213� $1,965 $2,303 � $2,459 $2,909', $20,325', $14,770' . $1,021' $1,439 $2,681 $2,934 $30,239� $28,134;� , $9,207 $8,404 $642 $15 $2,083' $1,604 ; $24,124 $20,723 ' $0 $OI ; $72,768 $41,883', $16,174' $16,558 $2,985' . $2,585 $4,601 $2,729 $19,966 $28,586I ', $2,262 $1,701' $14,303 $15,877 $654,876', $707,636 $0 ($1, 956) $0 ($1,956) 920 $404,347, $500 � $79,168� . $2, 000 $4, 500, $20,000! $1,650 $2, 915 $30, 000 ! _; $9, 5001 $1,000 $2,000 $33, 000', $O I'� $80, 000 �! $17, 600' $3,285 $4, 500 $30, 000 $3,000 $18, 000' $746, 965 $0', ($20,000)i ($1,667)''', ($2,000);� $0', $0 1,667), ($22, 969 $724.965 r � o � YTD Actuals as of December 31. 2007 Run Date : 6/10/2008 9:31 AM �eport Name: Current Budget sed' % CHANGE 20081, 2008 VS. $47,080 .. $451,427`Ih ----- -- $0 $500I $4,466� $83,634� -- _ $3,000 $5;OQ0� ($500) $4,000' $0, $20,0004 $0', $1,650! - --- t $579 _ ___ $3,494 - - ---- $0 $30,000, ($500) � $9,000� $0' �1 i000'' ----- -- _ - : $500 $2,500I� _.. - --- � ($8,000) $25,000 __._ ,. $5, 011 $5,011� $s,000� �ss,oao', �2,aoo' $ZO,000'� ($310) _____ -$2,9755. $0 $4,500! $20,000 __ $50,OQOf $0 _ $3,000� $0 $18,OOOI, $81,726 $828;691'', $1,001 ($8,000 '4.726, $799,691 11.64% 0.00°/a 5.64% 150.00% -11.11% 0.00% 0.00% 19.86% 0.00°/a -5.26°/a 0.00% 25.00% 10.00°/a 13.64°/a -9.44% 0.00% 66.67°/a 0.00% 0.00% 10.94% 0.00% -50.00% 0.00% 31.82% 10.31 Item 1100 Salaries & Wages 1400 Emp. Contributions 1800 Conferences 2110 Travel 2140 Telephones 2221 Trade Shows, Exhibits 2340 Seminars 2365 Purchased Printing 2370 Insurance Premium 2392 Consulting 2394 Receptions 2395 Memberships 2399 Outside Agency Serv. TOTAL CITY OF PICKERING 2oos OFFICE OF SUSTAINABILITY SUMMARY OF MAJOR lNCREASESI(DECREASES) Amount $ 20,885 2,353 3,000 -500 579 -500 500 -8,000 5,011 8,000 2,400 -310 20,000 $ 53,418 Explanation Change in salaries reflects re-alignment of responsibilities and duties due to the change from Division to Department. Increase in wages translates into higher benefit costs. Increase reflects planned attendance at conferences this year to showcase the City's Sustainable Pickering program. Decrease to reflect 2007 year-to-actuals. Increase reflects general rate increase. Decrease to reflect 2007 year-to-acivals. Increase to cover new seminars related to sustainability and businress development. Decrease reflects reduction in number of Business Newsletters being produced (from 3 to 2) and reflects actual print costs for 2007. Increase refects new allocation methodology where every cost centre and or Department is now charged for insurance. Unspent funds of $8,000 is carried forward to this year. Increase in cost is to cover City of Pickering pins. Decrease reflects removal of two membership fees (Manufactor's and Tourism Associations). Increase refiects addi�ional costs related to: graphic support ($2,600); Municipal Matters ($2,400) and community/corporate energy management ($15,000). The explanations provided for salaries & benefits does not include the increases attributable to the negotiated settlement. .. T � 4J � CITY OF PICKERING ��: OFFICE OF SUSTAINABILITY EXPIANATION OF REVENUE CHANGES REVENUE (INCREASES)/DECREASES Item 1593 Sale of Dir. & Misc. 1911 Trans - Cont.Studies Total Changes Amount Expianation $1,000 Decrease partially reflects 2007 year-to-date actuals. - 8 000 Unspent consuiting funds from 2007 are carried forward to 2008. - �7( ,000) ��- 10 4 1� '" ' ' !i � � i APPROVED FINAL - Background Information 2192 Office of Sustainabilti RunDate 6/10/2008928AM y Report Name: Back4round Info. with Totals 2008 Revised BUDGET Expenses 2192.1100.0000 Salaries & Wages <-> Salaries & Wages $451,427 Total 2192.1100.0000 Salaries & Wages $451,427 2192.1200.0000 Overtime <-> To meet service level / workload commitments $500 Tota12192.1200.0000 Overtime $500 2192.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical $83,634 Total 2192.1400.0000 Employer Contributions $83,634 2192.1800.0000 Conferences <-> Economic Development Council of Ontario ( 2 Participants ) $2,000 <-> Planning and / or Sustainable Development Conferences $3,000 Tota12192.1800.0000 Conferences $5,000 2192.2110.0000 Travel <-> <_> Parking and mileage Reduced by TJQ Tota12192.2110.0000 Travel 2192.2115.0000 Business Development $4,500 ($500) $4,000 �-> Business Development and Special City Initiatives $20,000 Total 2192.2115.0000 Business Development $20,000 2192.2131.0000 Cellular Phones & Pagers <_> <-> Cellular Phone Charges Pager Charges $1, 200 $450 Total 2192.2131.0000 Cellular Phones & Pagers $1,650 2192.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2192.2210.0000 Advertising <-> Economic Development Publications Advertising <-> <_> Local Business Newspaper Advertising Special Advert. Needs during the year Tota12192.2140.0000 Telephones Tota12192.2210.0000 Advertising 2192.2211.Q000 Tr Shows,Exhib.& Displays <-> Exhibit & display material for trade shows <-> Municipal / Regional economic development partnership advertising) (trade shows, displays, $3,494 $3,494 $10,000 $10,000 $10,000 $30,000 $2,500 $7,000 <-> Reduced by TJQ ($500) Total 2192.2211.0000 Tr Shows,Exhib.& Displays $9,000 2192.2220.0000 Subscriptions & Publicati <-> Reference material, journals and reports <-> GTA Municipal News 2192.2340.0000 Seminars & Education '� � 1 ', 1 � Total 2192.2220.0000 Subscriptions & Publicati $1,000 T i05 � � • f � � i APPROVED FINAL - Background Information 2192 Office of Sustainabilti Run Date: 6/10/2008 9:28 AM y Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Business development, sustainability and property related $1,500 <-> Corporate promotions & special projects $1,000 Total 2192.2340.0000 Seminars & Education $2,500 2192.2365.0000 Purch. Pr.lBroch./News Lt <_> <_> <_> Business Review Newsletters Brochures/Promotional Pieces Communities in Bloom (Profile) Total 2192.2365.0000 Purch. Pr./Broch./News Lt 21922370.0000 Insurance Premium $10, 000 $5,000 $10,000 $25,000 <-> Insurance allocation method reviewed and revised for the 2008 current budget $5,011 Total 2192.2370.0000 Insurance Premium $5,011 2192.2392.0000 Consulting & Professional <-> Consulting for special development and corporate projects <-> Consulting and related for Sustainable Pickering [note $20,000 recoverable through private sponsorships and $8,000 recoverable through continuing studies reserve [1911.2192] Total 2192.2392.0000 Consulting & Professional 21922394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> City of Pickering promotional items ( corporate merchandise ) <-> Public relations <_> <_> <-> City of Pickering Business Events Corporate Sponsorship for events (e.g. Board of Trade Business Excellence) City Pins Total 2192.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2192.2395.0000 Memberships <-> Economic Dev. Council of Ontario (x2) <-> Economic Dev. Assoc. of Canada {x2) <-> Canadian Institute of Planners (Department Head) <_> <-> AjaxlPickering Board of Trade Durham Strategic Energy Alliance Tota12192.2395.0000 Memberships 2192.2396.0000 Photo,Mapping,Printing <-> To cover professional services for photo enlargements, map and printing reproductions <-> Printing of colour pages for economic development publications <-> Photography services for City's promotional publications & CIB Tota12192.2396.0000 Photo,Mapping,Printing 2192.2399.0000 Outside Agency Services <-> Corporate writing services <-> <-> <_> Corporate graphics support CIB Profile Municipal Matters <-> Community energy management <Reduced by TJQ> 2192.5300.0000 Stationery & Office Suppl <-> General office supplies Total 2192.2399.0000 Outside Agency Services $10, 000 $78,000 '�:: 111 $8,600 $2,500 $4,000 $2,500 $2,400 $20,000 $450 $350 $550 $1,125 $500 $2,975 $1,000 $1,500 $2,000 $4,500 $10, 000 $12,600 $10, 000 $2,400 $30,000 ($15,000) $50,000 $3,000 Total 2192.5300.0000 Stationery & Office Suppl $3,000 � �0� f �r' ' !? � � i APPROVED FINAL - Background Information 2192 Office of Sustainabilti Run Date 6/10/2008 9:28 AM y Report Name: Backqround Info. with Totals 2008 Revised BUDGET 2192.6100.0000 Website Support <-> Website Security Certificate $900 <-> <_> Consulting Support Professional Photography <-> Internet - Annual Registration of Domain Names <-> Virtual Hosting, Storage & Web Trends Reports <-> Webmaster - Various Software for Webmaster <-> Webmaster - Website Courses and Publications Total Expenses Revenue 1592.2192.0000 Misc-Donations/Promotion <-> Sustainable Pickering Sponsorships Total 2192.6100.0000 Website Support Total . $6,000 $5,000 $600 $2,500 $2,000 $1, 000 $18,000 $828,691 $828,691 ($20,000) Total 1592.2192.0000 Misc-Donations/Promotion ($20,000) 1593.2192.0000 Misc - Sale of Maps <-> Miscellaneous merchandise ($1,000) Total 1593.2192.0000 Misc - Sale of Maps ($1,000) 1911.2192.0000 TRSF FRM RES-ECON DEV <-> Continuing Studies Reserve ($8,000} Total 1911.2192.0000 TRSF FRM RES-ECON DEV ($8,000) Total. ($29,000) Total Revenues Net Expenses ' � o t ($29,000) $799,691 CORPORATE SERVICES DEPARTMENT 2008 BUDGET January 2008 �.�g CORPORATE SERVICES DEPARTMENT To provide responsible, innovative and etfective leadership and financial services and advice to ensure the financial integrity, accountability, and fiscal capacity of the City. This is achieved by means of effective budgeting, accounting, purchasrng, auditing and an informatron systems environment that supports and promotes service and efficiency in the business processes of the Corporation. This is further enhanced through sound practices and procedures, policy setting, quality assurance and financial reporting. The City Clerk provides the statutory duties of the municipal clerk as well as duties under the Vital Statistics Act, Marriage Act, Freedom of Information Act, Planning Act, manages the City's records, conducts municipal elections and prepares Council and Committee agenda and minutes. Along with the statutory responsibilities of the City Clerk, the Clerks Division is responsible for Animal Services and Municipal Law Enforcement. • to continue to ensure that the City operates in an open, transparent and accountable manner • to continue to review and develop sound fiscal policies and long term financial planning for the City to continue to enhance the Council Secretariat and related services to continue to research and develop alternative funding sources for the City • to continue to improve budget information presented to Council for decision-making purposes • to provide comprehensive and meaningful financial management information to the CAO, Departments and the City Council • to continue to promote and improve the management of the City's information technology throughout the Corporation to enhance the timeliness, efficiency and effectiveness in the provision of services • to perform internal audits and other consulting services designed to add value, reduce costs and improve City programs and operations • promote and provide for an accountable City government where organizational, financial and sustainable responsibilities are stressed • to provide the highest level of service possible to departments and the public in the most cost effective manner �� iU9 • to enhance the disaster recovery and business continuity capabilities of Information Technology • to enhance the security of the information technology infrastructure so as to further protect against both internal and external threats • to continue to assist with the implementation and enhancements of computer systems throughout the Corporation • to undertake cooperative purchasing ventures with the governments • to facilitate the education of clients, including environmental and sustainability practices, to enhance knowledge to compliment purchasing procedures and ensure adherence to corporate standards • to encourage and facilitate the personal and professional development of staff • to continue to develop the capital planning module to enhance management information, budget control and preparation including longer term capital forecasts • to implement new chart of accounts as it applies to the current operating budget • to continue with the implementation of Capital Asset Reporting in conjunction with the Chief Administrative Officer, Department and Division Heads and City staff • to continue to review and revise, regulatory by-laws under the custody and control of the City Clerk, in accordance with Municipal Act requirements • to promote a positive image of Pickering Animal Services by developing and implementing written policies and procedures including a plan to promote, educate and inform; working with Durham District School Boards' irnplement Responsible Pet Ownership Program in schools • to develop a corporate training program related to the Municipal Freedom of Information and Protection of Privacy legislation • to continue to advise and train staff on the records retention by-law and classification guidelines to ensure that records and information management best practices are in place in order to maintain, retrieve, destroy and archive records in an efficient manner ` �.�� INTERNAL • to review, update and develop policies and procedures within the Department to increase efficiencies and coordination of the departmental operations • to review the adequacy and needs of the City's financial position • To implement mandatory PSAB financial reporting requirements including Capital Asset Reporting • To commence the mandatory update of the City's Development Charge Study as well as Seaton Development Charge Study and the City and Seaton Financial Impact Studies EXTERNAL • to defend the City's assessment base and to explore for new assessment (taxation revenue) opportunities • to continue to work with the Treasurers of the Region and the other area municipalities in areas of common interest and to participate in discussions and collaborative efforts with other municipalities in the GTA • to ensure that the (City) Seaton financial study represents all of the facets of development and costs • 1l1 ^� Y.. �L^, W � 'a � � � � � � � +� �- Uo W � .5.. � ,� .0 � 0 � C � � � +� � � � L.. � O °" L 0 Q' U 0 U i �"' �F. 0 �~ •� �.i � H� LL. � � � Z Z � � � � � � � ? � � � � � ta � G. � a E-- � � � ' � '� 'O � � ? ? � � C C .� >,00c O Z Z � Q. 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H� ,� a �� z ? �. �, � a� F- � � �.���� �~� °' � �c�E._ �'LLd�H � C C � �' 000�c� V C -C--�LLd. � � � � � � � � � � p O O C C Q Z Z � � � COOM N W � � N U .� � L � � r� � � � fl � L � o � U L 0 �--� U N � � � `^` W � �V U � Z � L � .-� fQ C '� 0 0 U N N � � O U � � � Z .�..� Y i � � .-� � n. a� � .-� C N N � O C N W � � U � � MT '�^ W vJ L � � c� � (0 � N � U .� a� � (0 � ._ Q � 0 � .� a� Q � � � � Z � � z � C O :� c� � r-.� � C .� � � ` a� U � � � � aci � � y U C = W `- N U —� O � Q �U .� C� G ` a� U � � � a� U .� a� � � � .� Q � � � Y � a� U � O L. .� .7 c .` d c � a�i � O CL W � I'6 � J Q � Q. �U .� c� G Y i a� U � O L .� G c L � � � U � O C O Qi C Y ` � a � + F- � � � o�j � � z � 'a � � 0 U � N� � LL Q O V � � � w � '� L 0 0 U L � � c� � �U (6 L1_. N U C N � C � � Q � � L LL � � ..� �^, W N .� O � � � Q .-. c� � � Z c�a L U � � O a� > i-� � V � .� L� v— N L U � O O N � �� Y� i� a b t6 Services City c�fi Pickering 2008 APPROVED FINAL - Current Budget 2006 , Actual', EXPENDITURES 1100 Salaries & Wages $2,973,464 1200 0vertime $57,473', 1400 Employer Contributions ' $667,371 i 1800 Conferences $3,892 211�0 T avelms $4,979'', 2121 Postage ' $93,902' 2122 Freight, Express & Cartage ' $3,207'. 2131 Cellular Phones & Pagers $10,798' 2140 Telephones $41,293, 2191 Data Processing Services $58,252, 2210 Advertising $964' 2220 Subscription & Publications $7,763 2340 Seminars & Education $44,394 2341 Corporate IT Training $0', _ _ 2370 nsu aPretP glBioc�h/News Ltr .$37,758''. 2371 Ins. Deductible � $0' 2390 PSAB Reporting Requirments $0 2392 Consulting & Professional $179,704 2394 Recpt, Prom & Sp Events $12,892 2395 Memberships , $9,226' _ � 2396 Photo, Mapping, Printing , $2,968', 2399 Outside Agency Serv $138,426' 2457 Veh - Repairs & Maintenance ' $9,430 2478 Misc Equip Repairs $276,375 2479 SoftwarelHardware Maintenance Contr $0 2635 Building Rentals $415 2678 Rental Misc Equip $66,100, 2819 Bank Charges $91,407'' 5300 Stationery & Office Supplies $70,106 5301 Printing Suppiies ', $119,057', 5302 Forms ', $18,309', 5900 Gas, Oil Tires $13,588'' 5902 Misc Equip & Tools (under $750) $17,331 6000 Parking - MOT $47,249 6100 Website Support Intranet $193 7180 PAW Animal Control Centre , $0 7181 Livestock Killed ' $1,197, Total EXPENDITURES ZEVENUES 1411 Sale of Services-Administration 1412 Tax Certificates & Other Fees 1510 Lic. & Per -Pool Enclosure 1512 Lic. & Per-Business 1513 Lic. & Per-Amusement ' ($56,326) , ($153, 638) ($150) ' ($179,750) ($78,461) 2007 2007' INCREASE YTDi APPROVED (DECREASE)' YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget Revised, % CHANGE 2008' 2008 VS. $3,055,012' $3,112,832 $297,193 $3,410,a25 9.55% $55,568'�, $50,350I $13,000' $63,350!, 25.82% $689,226 $790,320 $29,295 $819;615� 3.71% _ _. $3,273 $4,350 ($225) $4,125 -5.17% r ,_ __ - $500 $8,000� 6.67% $4,9631 $6,6001 $750 $7,350' 11.36% ------ _ ; $96,557 $110,000'' $0 $110,000 0.00% __ _ __- --- $3,594 $4,000 $0 $4,000� 0.00% $12,411 $14,800 $3,950� $18,750y 26 69% $38,675'i $36,011''� $3,492 $39,503 9.70%a $54,000'�, $11,000 $65,OOOi 20.37% $62,716' ---- - $110 $1,500' $0' $1,500� 0.00%0 -- $7,112 $8,350 ($250) L $8,100', -2.99% - . .; $42,955' $49,830', $14,880'�, $64,710' 29.86% � __----- � $20,300' $Oi� $5,000 $5,000', 0.00% - - --__ , _ $5,333' $20,000'', ($2,000) --- $18,000} '10.00% $39,192 $40,274 $2,424 . $42,698'',, 6.02%� $1,080 $2,000' $0 $2,OOOI 0.00% -- --__ _, _ $0 $50,000 $40,OOOI $90,0001 80.00% $192,251 $215,600! $206,225� $421,825 95.65% ___-- $5,492', $6,550', ($500) $6,050 -7.63% , _ _ $10,954 $12,850' ($55) $12,795 _0.43% $1,528 $1,500! ($700) $800. 46.67% __: _._._--; $152,698 $156,130 ($2,480) $153,650� -1.59% -__ _ ---- 0.00% $8,310' $7,500 $0, $7,500I $332,386 $330,045 ($274,385)' -_ $55,660� 83.14% $0 _ _ _ i -- --- $0, $318,375 $318,375' 0.00% _ $0�, _ $0 $0� 0.00% $0' $0��� $OI $0�- � � $01 0.00% $91,693' $92,250', $92,250 0.00% $0 _ __--+ $30,881 $40,100' ($3,100) $37;000�, -7.73% -- --- -- - - $109,107 $120,000' $0 $120,OOOj 0.00% __ ___, $10,030 $18,300 ($3,200)', $1'5,100 -17.49% , _ __-- $17,811 $11,928 $7,572 $19,500 63.48% $22,721' $21,065 ($2,915) $18,150- -13.84% $46,220 $5Q000 $0 $50,000 0.00% $0 $20,000 ($20,OQ0) . $0' -100.00% , _._ ___ _ $0� $0 0.00°/a $0', $0,--- ------ --. $2,948', $3,000' $01, $3,000 0.00°/a $5,180,480 $5,469,535', $643,846 $6,113;381 11.77% ($61,950) ($155, 304) $0 ($173,352) ($67,385)! • 112 ($55,000); ($132,475) ($1) ($175,000) ($75,000) _- $0 {$55,000)' ($7,550) ($140,025)' _. : $0 i$�)'', __ _ $0 ($1i5,00Q}� $0 ($75,000}, 0.00°/a 5.70% 0.00% 0.00% 0.00% Corporate Services 1514 Lic. & Per-Taxi 1520 Fines 1516 Licences 1519 Licenses & Permits-Marriage 1550 Interest on investments 1560 Penalties & Interest on Taxes 1592 Donations 1623 Ont. Specific Grants 1910 Transfer from Reserve 1911 Trans. from Continuing Studies Res. 1920 Transfer from Reserve Fund 9990 Other Revenue 9990 Other Revenue 1570 Adoptions 15711mpound Fees 1572 Service Fees 1573 Programs �ity �f Pick�rin� 2008 APPROVED FINAL - Current Budget ; Total REVENUES 2006 2007 2007' INCREASE Actual', YTD APPROVED (DECREASE)', ($27,060)I ($36,076)', ($590,341) ($635,617), ($100,565) ($96,970) ($15,660) ($18,088), ($1,404,505)� ($1,632,872)'� ($1,693,928) ($1,816,570)' $0 ($124) ($1,197)' ($2,948) $0 $0 $0'', $0'. $Oi $0 ($281) I $0' ($15,002)' ($14,721) $0 ($7,728) $0 ($3,700)' $0 ($825) $0 $0'', ($4.316.8651' ($4.724.2301' $776,588 ($25,000)I ($650,000) ($104, 000) ($18,700)', ($1, 000, 000) ($1,510,000) $0 ($6,000)� ($80,000)' $0 $0 ($100) ($33,440) $0 $0. $0 $0' ($3.864.716) $456,250 $1, ° 113 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 931 AM �eport Name: Currenf Budget sedl % CHANGE 2008''� 2008 VS. $0 {$25,000)� ($1,500) ($651,500)I $9,000 ($95,000),', ____ ------ $0� ($18,700)'I ___ _ ($50,000) ($1,050,000), __ , ($90,000) ($1,600,000)' � ($800) {$800) $3,000', ($3,000)A $20,000�--- ($60,000)'. ____ ___ ($148,925)�, ($148,925)���� .---- ----- . ($49,000), ($49;000},: $0 ($100)� ($50,000) ($83,440)I ($5,000) � �� ($5,000), ___ _ - ($3,000)I--_ ($3,000) ($500) I, ($500), ic� nnrn'�, �Q� nnn�i 0.00% 0.23% -8.65% 0.00% 5.00% 5.96% 0.00°/a -50.00% -25.00°/a 0.00°/a 0.00% 149.52% 0.0�% 0.00% 0.00% 0.00% 9.74% 19 $267,571 $1,872,390f 16.67% ltem 1100 Salaries & Wages 1200 Overtime 1400 Emp. Contributions 1800 Conferences 1900 Uniforms 2100 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2191 Data Processing Serv. 2220 Sub & Publications 2340 Seminars 2341 Corporate IT Training � CITY OF PICKERING ��: CORPORATE SERVICES DEPARTMENT SUMMARY OF MAJOR INCREASES/(DECREASES) Amount Exqlanation 113,125 Changes in salaries & wages is mainly due to the following: (Animal Ser.) - Regular part time hrs for weekend & vacation relief (Animal Ser. - Additional standby hrs. (Previouisly budgetted in OT) (Finance) - Senior Fin. Analyst for PSAB & financial studies. (Supply & Services - Temp buyer - (3 months) 13,000 Increase is due to the following: 21,933 -225 500 750 $ 28,530 5,000 50, 000 10, 500 (IT) - Staffing vacancies 1 st qtr. & additional effort to complete ongoing projects. (Finance) - Overtime for payroli due to salary retro for negotiated contracts; preparation for 2009 re-assessment and for meeting December 31, 2009 reporting deadline for tangible capitai asset reporting. Additions to the staffing complement translates into higher benefit cozsts. Decrease reflects 2007 year-to-date actuals. Increase in cost due to additionai Animal Services staffing. Increase in mileage is due to Supervisor, Animal Services travelling to shelter. 3,950 Increase is mainiy due to connectivity fees associated with By-law staff using laptops while on the road. 3,492 Increase reflects general higher telephone operating costs. 11,000 This account includes costs associated with processing of City's payroli by outside provider. The increase is based on the 2007 year-to-date actuals. -250 Decrease is based on planned reduced activity for 2008. 14,880 Cost increase is mainly in the IT area and is due to: Courses to support new version of Oracle and training associated with moving to virtual servers. 5,000 Funding for corporate training to assist with the continued rollout of microsoft office 2007 products. The explanations provided for salaries & benefits does not include the increases attributable to the negotiated settlement. .. - � � �� Item 2365 Purchased Printing 2370 insurance Premium 2390 PSAB Reporting 2392 Consulting & Prof. 2394 Reception & Promotions 2395 Memberships 2396 Photo, Mapping & Print. 2399 Outside Agency Serv. 2478 Misc. Equip Repairs 2479 SofUHard Mtce Cont. 5300 Stationary & Office Sup. 5302 Forms 5900 Gas, Oil & Tires 5902 Misc Equip & Tools 6100 Website Support Total Changes ClTY OF PICKERING 2oos CORPORATE SERVICES DEPARTMENT SUMMARY OF MAJOR INCREASE Amount Explanation -2,000 Budget adusted for year-to-actuals and new tax billing printing contract price. 2,424 Insurance allocation method revised for 2008 and is mainly based on cost centre expenditures. 40,000 Cost increase is ior the following PSAB related activities: The external auditor has to review and audit the financial statements as they relate to tangible capital asset reporting. (New requirernent). Resources required for property valuation and land database development. 206,225 Increase is due to the following: (Finance) - Seaton related financial studies - cost is 100% offset - NO impact. (Finance) - Provincial legislation requires that the City update its DC study. (IT) - On-point (GIS) upgrade & development of disaster recovery procedures. -500 Decrease (Finance) and reflects 2007 year-to-date actuals. -55 Decrease reflects 2007 year-to-date actuals. 700 (Animal Serv) - work is planned to be done in-house. -2,480 (Animal Serv) - City staff plan to do computer generated animal license renewals translating into reduced commission costs. -274,385 (IT) - Accounts 2478 & 2479 are combined this year. Please reference explanation below 318,375 Increase is mainly due to support required to upgrade "Canaveral system" and pricing increases for software & hardware mtce contracts. -3,100 Decrease reflects 2007 year-to-date actuals. -3,200 Decrease reflects 2007 year-to-date actuals. 7,572 Increase is based on 2007 year-to-date actuals and includes higher fuel costs. -2,915 (IT) Decrease based on reduced activity for 2008. -20,000 (IT) - External support is not required this year due to not proceeding with e-commerce solutions. � $ 452,416 ' � ��.� CITY OF PICKERING ��� CORPORATE SERVICES DEPARTMENT EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES)/DECREASES Item 1412 Tax Cert. & Other Fees 1520 Fines 1516 Licenses 1550 Interest on Investments 1560 Penalties on Taxes 1592 Donations 1623 Ont. Specific Grants 1910 Transfer from Reserve 1911 Continuing Studies Reserve 1920 Transfer from Res. Fund 9990 Other Revenue 1570 Adoptions 1571 Impound Fees 1572 Service Fees 1573 Programs Total Changes Amount Explanation -($7,550) increase in revenue reflects 2007 higher activity and new fees. -(1,500) Account structure change - revenue was budgeted in account 1516. 9,000 Account structure change - revenue is being re-allocated to new accounts. -(50,000) Increase reflects 2007 activity adjusted for projected lower interest rates for 2008. -(90,000) Increase reflects higher 2007 activity. -(800) (Animal Services) - Misc donations. 3,000 Re-imbursement by the Gov't for livestock destroyed by animals. Decrease reflects 2007 year-to-date actuals. 20,000 Decrease reflects planned activities for 2008. -(148,925) Uncompleted activities associated with 2007 are funded from ihis reserve. -(49,000) This account is going to fund the costs associated with the 2009 Development Charges study. -(50,000) These funds are used to offset the Seaton related financial studies. -(5,000) Account structure change - revenue was budgeted in account 1516. -(3,000) Account structure change - revenue was budgeted in account 1516. -(500) Account structure change - revenue was budgeted in account 1516. - 2 000 (Animal Serv) - Obedience classes. - $376,275) _ � �.1 � 2122 Clerks Office EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2399 Outside Agency Serv 5300 Stationery & Office Supplies 5302 Forms Total EXPENDITURES �ity of Pickering 2008 APPROVED FINAL - Current Budget 2006 Actual $370,619; $6,414', ' $88;084 $1,010 , $569' _ $402. $5,813' $988 ', $1,208 $3,806' $3, 808', $6,443' $655. $0 $3,456 $6,104 I $194•i ' $499, 574' 2007 2007 INCREASE YTD�! APPROVED' (DECREASE) $369,269 $366,534' $426� $3,000' $88, 008 $91,193 $1,357 $1,000. $3511, $600i $514' $450' $4,695 $4,692 $1,361 $1,000 $2,036', $2,000 $3,669% $4,434' $3,621 $10,000 $1,415 $1,000' $780 $775 $60' $0 $1,010I $2,100' . $4,282I $4,500', $0 $200. $482,854' $493,478 REVENUES 1411 Sale of Services-Administration ($56,326) ($61,950) ($55,000), 1519 Licenses & Permits-Marriage � {$15,660) ($18,088)j ($18,700)��', Total REVENUES ', ($71,986) ($80,038)' ($73,700)' Net $427,588' $402,816 $419.778 _ �.17 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget Revised' % CHANGE 2008' 2008 VS. $21,336 $387,870'� 5.82%a -- - $0 $3,000 0.00% ($62) . $91,131', -0.07% $0 $1,000' 0.00% $0 $600; 0.00%a $350 $800'� 77.78% $644 $5,336� 13.73°/a $0�- $1,000 . 0.00% __ _ $2,000'' $4,OCl0i 100.00% ($1,124) $3,310�, _25.35% ($2,000), $8,000' -20.00% $0 $1,0�0 0.00% $0'- - - $775' 0.00% , -------_-- - -- '. $0 $0' 0.00% $0 $2,1OOf 0.00% ___ -- __ _, $0 $4,500' 0.00% ($200), $0 -100.00% $20,9441 $514,422; 4.24% _- � $0 ($55,000)I 0.00% $0 . ($18,700)' 0.00% $0, ($73,700), 0.00% 944� $440,722 4.99% � �" ' ` # � � i APPROVED FINAL - Background Information 2122 Clerks Office Run Date 6/10/2008 9:28 AM Report Name: Backqround info. with Totals 2008 Revised BUDGET Expenses 2122.1100.0000 Salaries & Wages <-> Base Salaries & Wages $387,870 Total 2122.1100.0000 Salaries & Wages $387,870 2122.1200.0000 Overtime <-> To meet service level/Workload commitments $3,000 Tota12122.1200.0000 Overtime $3,000 2122.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical $91,131 Totai 2122.1400.0000 Employer Contributions $91,131 2122.1800.0000 Conferences <-> AMCTO Annual Conference for City Clerk 2122.2110.0000 Travel <-> ClerklDeputy - Parking and mileage 2122.2131.0000 Cellular Phones & Pagers <-> Pager for City Clerk 21222140.0000 Telephones Tota12122.1800.0000 Conferences Tota12122.2110.0000 Travel $1,000 $1, 000 ',.11 '�.�1 $800 Total 2122.2131.0000 Cellular Phones & Pagers $800 <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2122.2220.0000 Subscriptions & Publicati <-> Reference material, journals and reports 2122.2340.0000 Seminars & Education <-> various seminars $5,336 Tota12122.2140.0000 Telephones $5,336 Total 2122.2220.0000 Subscriptions & Publicati Total 2122.2340.0000 Seminars & Education $1, 000 $1,000 $4,000 $4,000 2122.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $3,310 Total 21222370.0000 Insurance Premium $3,310 21222392.0000 Consulting & Professional <-> General Consulting $3,000 <-> Consulting related to heritage applications $5,000 Total 21222392.0000 Consulting & Professional $8,000 2122.2394.0000 Recpt, Prom, & Spec Event <-> Provide for lunches, coffee, etc. for staff who belong to associations that may hold meetings at Civic Complex $1,000 Total 2122.2394.0000 Recpt, Prom, & Spec Event $1,000 2122.2395.0000 Memberships <-> Association of Municipal Clerks and Treasurer's - A.M.C.T <-> Ontario Municipal Managers institute - O.M.M.I - City Clerk <-> Association of Municipal Clerks and Treasurer's - A.M.C.T. <-> General Membership � .i. 1 O - City Clerk - Deputy Clerk �, � � , , 1� � � ,� 11 r � . . : 11: APPROVED FINAL - Background Information 2122 Clerks Office Run Date : 6/10/2008 9:2H AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Tota12122.2395.0000 Memberships $775 21222399.0000 Outside Agency Services <-> On-site locked bins and bi-weekly pick-up for shredding. Increased as there are 4 bins (there were 2 bins in 2004) <-> Annual batch shredding and disposal of corporate records <-> Additional Shred Bins Total 2122.2399.0000 Outside Agency Services 2122.5300.0000 Stationery & Office Supplies <-> General office supplies 2122.5302.0000 Forms <-> Forms <Deleted by TJQ> Total Expenses Revenue $1,700 $200 $200 $2,100 $4, 500 Total 2122.5300.0000 Stationery & Office Supplies $4,500 Tota12122.5302.0000 Forms $200 ($200) Total. $514,422 $514,422 1411.0000.0000 SALE OF SERVICES - ADMIN. <-> Death registration, zoning certificates, commissioning, certifications and FOI ($55,000) Total 1411.0000.0000 SALE OF SERVICES - ADMIN. ($55,000) 1519.0000.0000 LIC.&PERMITS - MARRIAGE <-> Issuance of marriage licenses ($18,700) Total 1519.0000.0000 LIC.&PERMITS - MARRIAGE ($18,700) Total. ($73,700) Total Revenues Net Expenses ` � 1 � ($73,700) $440,722 �ity �f Pickering 2008 APPROVED FINAL - Current Budget 2191 Records Management & Elections 2006 EXPENDITURES 1100 Salaries & Wages ' 1200 Overtime 1400 Employer Contributions 2121 Postage 2210 Advertising ' 2340 Seminars & Education 2365 Purch PrntinglBroch/News Ltr 2370 Insurance Premium I 2399 Outside Agency Serv , 2635 Building Rentals , 2678 Rental Misc Equip 5300 Stationery & Office Supplies _ Total EXPENDITURES _ rc�i Actual $87,783' $9,300 $9, 613 $14,033i $01 $0` $0. $Oi $9, 0001 $415'� $64, 564 $27, 522 $222,229j $222, 229 t �. 2 0 2007'' YTD $54,441 � $133 $10,721 ' _ $OI $0 $0. _ $29, $0 $7,677 2007' INCREASE' APPROVED (DECREASE) . $53,674'' $2, 000 $14, 477' $0 $500 $Oi $�I $0 $8,000 $0. $1531 $1,50C $73,153' $80,151 $73,153 $80,151 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM 2eport Name: Current Budget sed % CHANGE 20Q8! 2008 VS. $3,269 $56,943 _-- -- - $0 $2;D00� __ ___.__ __. $1,344 $15,821 _ ; $0 $Oi ___ $0, $500' �-- _ _ . $1,500 $1,500: $0 __ $0' — -- $538 $538 $0� '.-- - $8,000'i _ $0� __ , $� $0 $0' $0� $1,500� ' $6,651', $86,802"' 651 6.09% 0.00% 9.28% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00°/a 8.30% 8.30% � 4 ` *': � � i APPROVED FINAL - Background Information 2191 Records Mana ement & Elections Run Date 6/10/2008 928 AM g Report Name: Backqround Info. with Totals 2008 Revised Expenses 2191.1100.0000 Salaries & Wages <-> Base Salaries & Wages 2191.1200.0000 Overtime <-> To meet service levei/workload commitments BUDGET $56,943 Total 2191.1100.0000 Salaries & Wages $56,943 $3,000 <Reduced by TJQ> ($1,000) Tota12191.1200.0000 Overtime $2,000 2191.1400.0000 Employer Contributions <-> This item inciudes mandatory deductions ( CPP., EI., EHT., ) and employer provided $15,821 benefits such as dental and optical Total 2191.1400.0000 Employer Contributions $15,821 2191.2210.0000 Advertising <-> One legal ad in 2007-$1500 decrease 2191.2340.0000 Seminars & Education <-> Masters Public Administration course Tota12191.2210.0000 Advertising $500 $500 $1,500 Total 2191.2340.0000 Seminars & Education $1,500 2191.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $538 Total 2191.2370.0000 Insurance Premium $538 2191.2399.0000 Outside Agency Services <-> Maintain and update municipal voter list. (includes Datafix lookup for residents) $8,000 Total 2191.2399.0000 Outside Agency Services $8,000 2191.5300.0000 Stationery & Office Suppl <-> General Office Supplies Total Expenses Revenue Total Revenues Net Expenses Total 2191.5300.0000 Stationery & Office Suppl Total . � 121 $1,500 $1, 500 '�:. :1 $86,802 $86,802 2199 Print Shop/Maii Room XPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2121 Postage 2122 Freight, Express & Cartage 2140 Telephones 2365 Purch PrntinglBroch/News Ltr 2370 Insurance Premium ', 2392 Consulting & Professional 2399 Outside Agency Serv 2478 Misc Equip Repairs 5300 Stationery & Office Supplies 5301 Printing Supplies Total EXPENDITURES EVENUES 9990 Other Revenue Total REVENUES � et �ity of Pic#cering 2008 APPROVED FINAL - Current Budget 2006' 2007' 2007' INCREASE Actual', YTD APPROVED', (DECREASE) .. n _i.._i_ r�� �r�r+rT��'�. $77,838 $79,557' $6221 $34 $24,631' $24,447 $79,869 $96,557� $3,207 $3,594'' $2,352 $2,185I $0� $0 $0'�, $0. $0 �I $3,121 $28,758, $26,968� $0' $1,3021 _ $7,814 $6,640 $119,057! $109,107 $344,146; $353,511', 1) $0 1) $0 r ?. � $353, 511 YTD Actuais as of December 31, 2007 Run Date : 6/10I2008 9:31 AM Report Name: Current Budget Revised! % CHANGE 20081 2008 VS. $79,170�1 $4,204 - $83�,374+ $350' $0 $350� $23, 393 � $3,119 $26, 512'� $110,000', $0� $110,000' $4,000'j $0 $�t,000� $2,210'' $92' $2,3021 , _--. _ _ , $01 $0 $0 $0 $2,523� $2,523I, $Oi $0 $QI, $30,000�_ $0,� � $3(},00(7' $0', $0 $0. � $7,000! �o �7�000� $120,000 $OI $120,000?. $376,123 $9,938 $386,061' _ --- 100)I $0 ($1 100), $0 ($1 � -- �,023 $9,938', $385.961 5.31 13.33°/a 0.00% 0.00% 4.16% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00°/ 2.64% ♦ w., ; ` � � � i APPROVED FINAL - Background Information 2199 PrintShop/Mail Room RunDate:6/10/20089:28AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2199.1100.0000 Salaries & Wages <-> Base Salary & Wages 2199.1200.0000 Overtime BUDGET $83,374 Total 2199.1100.0000 Salaries & Wages $83,374 <-> To meet service level / workload commitments $350 Tota12199.1200.0000 Overtime $350 2199.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided $26,512 benefits such as dental and optical Total 2199.1400.0000 Employer Contributions $26,512 2199.2121.0000 Postage <-> Increase to reflect higher volume of outgoing mail and anticipated increase in postal $110,000 rates Tota12199.2121.0000 Postage $110,000 2199.2122.0000 Freight,Express & Cartage <-> Cost of courier services $4,000 Total 2199.2122.0000 Freight,Express & Cartage $4,000 2199.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,302 system upgrades Tota12199.2140.0000 Telephones $2,302 2199.2365.0000 Purch. Pr./Broch./News Lt 2199.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $2,523 Total 2199.2370.0000 Insurance Premium $2,523 2199.2399.0000 Outside Agency Services <-> The City's daily, scheduled mail delivery - does not include other courier charges. $30,000 Reduced to more accurately reflect 2007 actuals Total 2199.2399.0000 Outside Agency Services $30,000 2199.5300.0000 Stationery & Office Supplies <-> Stationery and envelopes for corporate-wide use Total 2199.5300.0000 Stationery & Office Supplies 2199.5301.0000 Printing Supplies <-> Supplies and maintenance for all copiers and other related equipment <-> Increase is due to colour copier done in house Total Expenses Revenue 2199.9990.0000 Other Revenue <-> Miscellaneous Revenue Total 2199.5301.0000 Printing Supplies Total � ��� Total 2199.9990.0000 Other Revenue Total . $7,000 $7,000 $115,000 $5,000 $120,000 $386,061 $386,061 ($100) ($100) ($100) � �"" " • � � : APPROVED FINAL - Background Information 2199 Print Shop/Mail Room RunDate 6/10/20089:28AM Report Name Backqround Info with Totals 2008 Revised BUDGET Total Revenues Net Expenses �.�4 ($100) $385,961 2220 By-laW IEXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2220 Subscription & Publications 2340 Seminars & Education City of Pick�ring 2008 APPROVED FINAL - Current Budget 2370 Insurance Premium ' 2371 Ins. Deductible 2395 Memberships ' 2399 Outside Agency Serv 2457 Veh - Repairs & Maintenance , 2678 Rental Misc Equip � 5302 Forms 5900 Gas, OiI Tires ' 5902 Misc Equip & Tools (under $750) 6000 Parking - MOT , Total EXPENDITURES REVENUES 1510 Lic. & Per -Pool Enclosure 1512 Lic. & Per-Business 1513 Lic. & Per-Amusement 1514 Lic. & Per-Taxi 1520 Fines 9990 Other Revenue Total REVENUES Net 2006' 2007' 2007 INCREASE Actual' YTD APPROVED' (DECREASE) $359,566 $3,156 $72,825 $4,561 ! $248 $3,519'i' $2, 820 $0 � $3; 846 $7,274', $0, $150'', $16,828' $5,666' $1, 536'' $12, 223I ; $8,067' $1,782 $47,249I $551,316 ($150}' ($179,750) ($78,461)', ($27,060)� ($590, 341) , ($15, 002)',h ($890.7641 $403,498' $407,149'', $8,130j $5,000 $84,410'� $106,888! $5,458'. $6,000 $180 $300 $4,999' $5,800', $3,526, $3,568 $0; $100 $5,761 $5,000 $7,926I $6,991' $1,080 $2,000! $265'; $700, $13,158 $2,000� $5,926I, S5,500 $0 $0, $4,927', $10,000 $10,684� $6,928' $1,049 $1,000 $46,220� $50,000 $607,195 $624,924� $0 ($1)' ($173,352), ($175,000), ($67,385)I ($75,000) ($36,076) ($25,000) ($634,612)'�i ($65Q,000) ($14,721)' ($1,000)' ($926,146), ($926,001) ' 1�5 YTD Actuals as of December 31, 2007 Run Date 6/10/2008 9:31 AM Report Name: CurrentBudget Revisedj % CHANGE 2008 2008 VS. $39, 390 ~ $446; 539'! $Of __ $5,000� $2,999' $109,887' $�� - - $6,0001 $0 $300I $3,600 $9,400.' � ___ $608 � � $4, � 761 $0 .__ $100i _ __ ' $0! $5;000' _ $1$0 $2,OQOI $0, . - $7Q0� $0- -$2,000� $0 __� $5,5QQ� $0', $Oi - $0 ��� $10;�001 _ _ �, __, $5,072 $12,000 $0� $1,�OOI $0,--- $50,OOOf $51,8601 $676,784', $oi ($1). $0 ($175,000);�, $0 ($75,000)' $0 ($25,040)I, $0 ($650,0�0)�' $0' ($1,000) $0 ($926,001}' 9.67% 0.00% 2.81 % 0.00°/a 0.00% 17.04% 0.00% 0.00% 2.73%a 0.00% 0.00°!0 0.00% 0.00% Q. ��% 73.21% 0.00°/a 8.30% o.00°ia 0.00% 0.00% 0.00% 0.00% $51,860� ($249,2171 17.22% City of Pi�k�r�r� 2008 APPROVED FINAL - Background Information 222� By-�aW Report Name: BaDckqro u/d�infoOwi h To aM 2008 Revised Expenses 2220.1100.0000 Salaries & Wages <-> Base Salaries & Wages 2220.1200.0000 Overtime <-> On call & overtime <Reduced by TJQ> BUDGET $446,539 Total 2220.1100.0000 Salaries & Wages $446,539 Tota12220.1200.0000 Overtime 2220.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2220.1900.0000 Uniforms $10,000 ($5,000) $5,000 $109,887 Total 2220.1400.0000 Employer Contributions $109,887 <-> As per the Collective Agreement. Increase is for additional staff and change to the collective agreement 2220.2110.0000 Travel <-> Officers: Parking and mileage 2220.2131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges <-> Air cards for MELO laptops. Tota12220.1900.0000 Uniforms Tota12220.2110.0000 Travel Total 2220.2131.0000 Cellular Phones & Pagers 2220.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2220.2220.0000 Subscriptions & Publications <-> Miscellaneous publications $6,000 $6,000 $300 $300 $5,800 $3,600 $9,400 $4,176 Tota12220.2140.0000 Telephones $4,176 Total 2220.2220.0000 Subscriptions & Publications 2220.2340.0000 Seminars & Education <-> Property Standards Course (OAPSO) <-> MLEO Course <-> Tree Protection Course <Reduced by TJQ> General reduction Total 2220.2340.0000 Seminars & Education ', � � g, � � $3,900 $1, 600 $500 ($1,000) $5,000 2220.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $7,182 Total 2220.2370.0000 Insurance Premium $7,182 2220.2371.0000 Self Insurance <-> Insurance Deductible 2220.2395.0000 Memberships <-> 4 memberships to MLEO Assoc. $2,000 Total 2220.2371.0000 Self Insurance $2,000 <-> 4 memberships to Ontario Assoc.of Property Standards Officers Tota122202395.0000 Memberships , �,. ? '�.1� '� 1 � '� 11 � • . �r � � i APPROVED FINAL - Background Information 222� By-�aW Run Date : 6/10/2008 928 AM Report Name Backqround Info with Totals 2008 Revised BUDGET 2220.2399.0000 Outside Agency Services <-> Use of process servers for info. to be served upon defendants who live outside of $1.000 Pickering <-> Expense for those property owners charged under the Clean and Clear By-Law which is offset in Miscellaneous Revenue $1, 000 Total 2220.2399.0000 Outside Agency Services $2,000 2220.2457.0000 Vehicle-Repair & Maintenance <-> Servicing of vehicles $5,500 Total 2220.2457:0000 Vehicle-Repair & Maintenance $5,500 2220.5302.0000 Forms <-> Various related documents - purchase of parking tickets, taxicab plate forms and daybooks 2220.5900.0000 Gas, Oil, Tires Etc. <-> Gas, Oil, Tires etc. 2220.5902.0000 Misc. Equip. (under $750) <-> Purchase of extraordinary items 2220.6000.0000 <-> Admin Tota12220.5302.0000 Forms Total 2220.5900.0000 Gas, Oil, Tires Etc. $10,000 $10,000 $12,000 $12, 000 $1,000 Tota12220.5902.0000 Misc. Equip. (under$750) $1,000 Parking - MOT fee is charged to attach outstanding parking fines to a drivers license renewal Total 2220.6000.0000 Parking - MOT Total Total Expenses Revenue 1510.0000.0000 LIC.&PERMITS - POOL ENCL <-> Pool Enclosures {Responsibility for this activity is now transferred to Planning - Development Cntrl.) $50,000 $50,000 $676, 784 $676,784 ($1) Total 1510.0000.0000 LIC.&PERMITS - POOL ENCL ($1) 1512.0000.0000 LIC.&PERMITS - BUSINESS <-> License revenue from public halls, wrecking yards, signs, carnivals, adult video shops, ($71,000) horse riding establishments, hawkers & peddlars, body rub parlours <-> License revenue from Flea Market ($104 000) , Total 1512.0000.0000 LIC.&PERMITS - BUSINESS ($175,000) 1513.0000.0000 LIC.&PERMITS - LOTTERIES <-> Issuance of licenses for raffles, bingos, etc. Total 1513.0000.0000 1514.0000.0000 LIC.&PERMITS - TAXI <-> Taxi Permits ($75,000) LIC.&PERMITS - LOTTERIES ($75,000) Total 1514.0000.0000 LIC.&PERMITS - TAXI 1520.0000.0000 FINES - PARKING/PROSECUT. <-> Parking and other by-law fines "Plate Denial" Program Total 1520.0000.0000 FINES - PARKING/PROSECUT 2220.9990.0000 OTHER REVENUE <-> Recovery of cost from Clean and Clear By-Law ` �_ ? 7 ($25,000) ($25,000) ($650,000) ($650,000) ($1,000} � �` • �', � � i APPROVED FINAL - Background Information ZZZO B�/-IaW Report Name BaDckqro n/d�lnfoowi h To aM 2008 Revised Total Revenues Net Expenses �. 2 8 BUDGET Total 2220.9990.0000 OTHER REVENUE ($1,000) Total . ($926,001) ($926,001) ($249,217) 2293 Animal Services ��ty of Pickering 2008 APPROVED FINAL - Current Budget 2006'', 2007 2007' INCREASE' Actual YTD' APPROVED (DECREASE) Actuals' BUDGFT' I 1100 Salaries & Wages $140,594 1200 Overtime $9,876i 1400 Employer Contributions I $17,860' 1900 Uniforms $1,680; 2110 Travel $2921 2131 Cellular Phones & Pagers ! $3,139' 2140 Telephones $869 i 2210 Ativertising $412 � 2340 SemSnapsl& Edc ationtions $ $4691 23701nsurance Premium $1,370'� 2392 Consulting & Professional $90 2394 Recpt, Prom & Sp Events $1,610i 2395 Memberships $170' 2396 Photo, Mapping, Printing ' $2,968' 2399 Outside Agency Serv ' $62,141 __ _ i 2457 Veh - Repairs & Maintenance $3,764 5300 Stationery & Office Supplies $2,121' 5900 Gas, Oil Tires , $5,521 5902 Misc Equip & Tools (under $750) $4,977'. 7180 PAW Animal Control Centre $0� , 7181 Livestock Killed ' $1,197 Total EXPENDITURES $262,444', EVENUES 1520 Fines 1516 Licences 1592 Donations 1623 Ont. Specific Grants 1570 Adoptions 1571 Impound Fees 1572 Service Fees 1573 Programs Net Total REVENUES $0 i ($100,565) $0', ($1,197)!, $0!. $0 $0 $0'� ($101.7621' $160, 682 � i29 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name Current Budget Revised! % CHANGE 2008'I 2008 VS. $188,659 $163,9371 $44,200� $208,137' 26.96% i,-- - _ _ $7,466, $10,000 ($5,000)' $�;000� -50.00% $31,984 $41,842� _- ---- _ $6,987 $48,829� 16.70% $1,500' $500� $2;0001 33.33% 1,915i _ _--- -- $2,7�39 $3,100' $15$0� $3,8ao 500.00% i � _ 0.00% _ , ---_ ---- _ $2,423' $1,357 $938, $2,295� 69.12% $110 $5001 $0� $500�'' 0.00% -- - - $0 $250 . $0 $250� 0 00% _ --- --- $1,126 $1,500, $1,500 $3,000, 100.00%. $��5$0 $8$6� $1,8$0� $2,6$O�I _ 210.00%0 - -- _ , ($700) �F _ , $800 _ -46.67% $554 $1,500. $259 $300' -- _ $0' $3007 0.00% $1,468 $1,500' ($700) . - $800' _46.67% _ ; --- - $81,550 $92,500' ($3,500) $$9,000 -3.78% �_-. $2,384 $2,000� $0� $Z,OOOI 0.00% -- -- $1279 $1,500 ($500) $1,OOOI -33.33% _ -- $7,127'' $5,000 $2,500 $7,500t 50.00% $6,371 $6,500' $O�r $6;500 0.00% $0� $0� $0 $0� 0.00% --- $2,948' $3,000 $0 $3,OOOI 0.00% $342,619 $338,942!, $49,529I , $3$8,471' 14.61% ($1, 005), ($96, 970)'. ($124) ($2, 948) ($7,728)j ($3, 700)' ($825) $0 >113,300)'. 319 ___ _ _ - $0 ($1,500) _ ($1,500)} 0.00% ($104,000)� $9,000� ($95,000)1 -8.65% $0' ($800) {$800)! 0.00°/a , --- ($6,000) $3,000 ($3,000}i -50.00% $0; ($5,000)� ($5,000); 0.00% $01 ($3,000) ($3,000}I� 0.00% $O�i ($500) _ ($500) 0.00% $0 ($2,000)� ($2,000} 0.00% ($110,000) ($800) ($110,800)j 0.73% 9421 $48,729 . $277,671' 21.28% R '� ` ! � � i APPROVED FINAL - Background Information 2293 Animal Services RunDate:6/10/20089:28AM Report Name: Backqround Info with Totals 2008 Revised BUDGET Expenses 2293.1100.0000 Salaries & Wages <-> Base Salaries & Wages $173,285 <-> Regular part-time hrs for weekend & vacation relief $29,852 <-> Additional Standby Hours -(Previously budgeted in OT account) $5,000 Total 2293.1100.0000 Salaries & Wages $208,137 2293.1200.0000 Overtime <-> Overtime $5,000 Tota12293.1200.0000 Overtime $5,000 2293.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided $43,996 benefits such as dental and optical <-> Part Time Animal Services officer (Estimated Benefits) $4,833 Total 2293.1400.0000 Employer Contributions $48,829 2293.1900.0000 Uniforms <-> As per the collective agreement $2,000 Tota12293.1900.0000 Uniforms $2,000 2293.2110.0000 Travel <-> Livestock valuers & Supervisor Animal Services: Parking and mileage $1,800 Tota12293.2110.0000 Travel $1,800 2293.2131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges $2,500 <-> Increase in connection fees for portable laptops placed in vehicles $600 Total 2293.2131.0000 Cellular Phones & Pagers $3,100 2293.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,295 system upgrades Tota12293.2140.0000 Telephones $2,295 2293.2210.0000 Advertising <-> Educational promotions $500 Tota12293.2210.0000 Advertising $500 2293.2220.0000 Subscription & Publicati <-> Animal Sheltering and National Animal Control Association Magazines $250 Total 2293.2220.0000 Subscription & Publicati $250 2293.2340.0000 Seminars & Education <-> Ontario Management Development Program and Officer Enforcement Training $2,300 <-> Basic & intermediate Wild life skills training $700 Total 2293.2340.0000 Seminars & Education $3,000 2293.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $2,660 Total 2293.2370.0000 Insurance Premium $2,660 22932392.0000 Consulting & Professional 2293.2394.0000 Recpt, Prom & Sp Events <-> Communication plan initiatives $800 Total 2293.2394.0000 Recpt, Prom & Sp Events $800 2293.2395.0000 Memberships � 130 N � ' ♦i � � i APPROVED FINAL - Background Information 2293 Animal Services Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info with Totals 2008 Revised BUDGET <-> Association of Animal Shelter Administrators of Ontario, Society of Animal Welfare $300 Administrators, Humane Society of the United States 2293.2396.0000 Photo, Mapping, Printing <-> External brochure printing Tota12293.2395.0000 Memberships $300 $800 Total 2293.2396.0000 Photo, Mapping, Printing $800 2293.2399.0000 Outside Agency Services <-> Shelter Costs and Emergency Veterinary Costs <-> Contract services for Wild Life <-> <-> <-> <_> Removal of dead animals (wild and domestic) from public areas and roads Commission Leasing/Staffing Animal Service fees contract Legal Services Fees 2293.2457.0000 Vehicle Repairs & Maint <-> Servicing of Vehicle Total 2293.2399.0000 Outside Agency Services $10,000 $10, 000 $5,000 $8,000 $50,000 ',. ��� ',:` 11/ $2,000 Total 2293.2457.0000 Vehicle Repairs & Maint $2,000 2293.5300.0000 Stationery & Office Supp <-> General office supplies, forms & receipt books $1,000 Total 2293.5300.0000 Stationery & Office Supp $1,000 2293.5900.0000 Gas, Oil, Tires <-> Gas, Oil, Tires etc. $7,500 Total 2293.5900.0000 Gas, Oil, Tires $7,500 2293.5902.0000 Misc Equipment (< $750) <-> Purchase of License Tags <-> Equipment replacement as required. Total 2293.5902.0000 Misc Equipment (< $750) 2293.7181.0000 Livestock Killed <-> Cost of livestock destroyed by other animals. Total Expenses Revenue 1293.1520.0000 FINES <-> Fines 1293.1570.0001 Dop Adoptions <-> Adoptions 1293.1571.0000 IMPOUND FEES <-> Impound fees 1293.1572.0001 Owner Surrender <-> Service Fees Total 2293.7181.0000 Livestock Killed Total ° �.31 $5,000 $1,500 $6,500 $3,000 $3,000 $388,471 $388,471 ($1,500) Tota11293.1520.0000 FINES ($1,500) ($5,000) Total 1293.1570.0001 Dog Adoptions ($5,000) ($3,000) Total 1293.1571.0000 IMPOUND FEES ($3,000) ($500) C�fy of Pickering 2008 APPROVED FINAL - Background Information 2293 Animal Services RunDate:6/10/20089:28AM — Report Name Backqround Info with Totals 2008 Revised BUDGET Total 1293.1572.0001 Owner Surrender ($500) 1293.1573.0001 Obedience Class <-> Various classes Total 1293.1573.0001 Obedience Class 1293.1592.0000 Donations <-> General public donations Tota11293.1592.0000 Donations 1516.0000.0000 LIC.&PERMITS - ANIMAL ($2,000) ($2,000) ($800) ($800) <-> Door to door selling of dog and cat licences ($95,000) Total 1516.0000.0000 LIC.&PERMITS - ANIMAL ($95,000) 1623.2293.0000 Ont Grant - Animal Contro <-> Reimbursement for livestock claims due to livestock being destroyed by other animals ($3,000) Total 1623.2293.0000 Ont Grant - Animal Contro ($3,000) Total. ($110,800) Total Revenues Net Expenses + A � � ($110,800) $277,671 2127 Finance :XPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2191 Data Processing Services 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2365 Purch Prnting/Broch/News Ltr 2370 Insurance Premium 2390 PSAB Reporting Requirments 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2399 Outside Agency Serv 2478 Misc Equip Repairs 2819 Bank Charges 5300 Stationery & Office Supplies 5302 Forms Total EXPENDITURES EVENUES 1412 Tax Certificates & Other Fees 1550 Interest on Investments 1560 Penalties & Interest on Taxes 1910 Transfer from Reserve 1911 Trans. from Continuing Studies Res. 1920 Transfer from Reserve Fund 9990 Other Revenue Net Total REVENUES ' City of Pickering 2008 APPROVED FINAL - Current Budget 2006 Actual $1,218,669; $17,112' $285,918' $2,070' $2, 390 $1, 002', $13,227 $58,252 $553 i $5,946 $6, 063'' $7,728', $15, 645 $0' $159, 258' $4,290 $6, 089 $17,770' $1,647 $91,407' $19,731 $5,891. $1, 940, 659 I, ($153,638) ($1,404,505)' ($1,693, 928) $0 $0 $0' $0 ($3,252,071) 1.311.41 , 2007; 2007' INCREASE YTD' APPROVED (DECREASE) :tuals� RUI�GFT' $1,271,056 $26, 595''' $292,868, $1,075' $1,587 $789 $14,436 $62,716 $0 $5, 098 $7, 893 i $5, 304' $15,918 $0' $178,619 $3,234 $7,422' $21, 840 $751 $91,693' $13, 055 $5,1031 $2, 027, 052' ($155,304), ($1,632,872);� ($1,816,570) $0'' $0'. $0' $0 -� ($3,604,747)I 1.577 �. 3 3 $1, 314, 999' $17, 500 $328,167 $2,100 $3,000, $950 $14,079 $54, 000'. $500 $6,000', . $7,650 $20,000 $17, 538 $50, 000 $188,250 $3, 500' $7,645 $21,015 $600' $92,250 $18,500, $8, 000' $2,176,243 ($132,475)' ($1, 000, 000) ($1,510,000)' ($80, 000)' $0 $0'. ,T.,., ..,,.', 91 8,672)� YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget Revised'' % CHANGE 2Q08I 2008 VS. -- _ . $133,673 $1,448,672+ - -- --- $8,500�, $26,OOOI _ ..-- $12,862 $341,029; ($150)', $1,950 ($250) --- $2,750� $0, . - $950� --- _: $1,033 $15;1`12� $11,000 $65,000' _ $0�� _ $500I ($250)- - $5,750��� $0 $7,650� ($2,000)I -_ �$1$,OOOI _ ---- ; ($2,939) $14;599� $4o,000j �so,00at $164,175 $352,425� $0 $3,500', ($125) $7,520i _--- $985 $22,000' $0 . __ _ -$600; $0 $92,250,� ,____- . _ ___-- ($1,500) $17,000 �.pJ�VVV� � .y:7,VVU $362,014' $2,538,257 - - _ ___ _; ($7;550) ($144,025)� ($50,000), ($1,050,000)! ($90,000) ($1,600,d00)� _ ___ _: �20,000, ��so,000�j ($128,925) {$128,925) ($49,000) ($49,000)? 11 1 10.17% 48.57°/a 3.92% -7.14% -8.33% 0.00% 7.34% 20.37% 0.00% -4.17% 0.00% -10.00% -16.76% 80.00% 87.21 %. 0.00%� -1.64% 0.00°/a -8.11%a -37.50% 16.63% 5.70% 5.00% 5.96% -25.00% 0.00% 154.13% 12.90% -1.13% � ► .; • � � i APPROVED FINAL - Background Information 2127 FinanCe RUn �ate : si�oizoos s:zs Ann Report Name: Backqround Info. with Totals 2008 Revised Expenses 2127.1100.0000 Salaries & Wages <-> Base Salaries & Wages <-> Admin Assistant - July 1, 2008 <Deferred by TJQ> Deferred to 2009 <-> Senior Financial Analyst - May 1, 2008 - This position to implement the requirements of PSAB and assist with DC & financial studies. (to be funded from a reduction in General Government Consulting) 2127.1200.0000 Overtime <-> Year End Processing <-> Payroll including T4's & Retro <-> Budgets <-> Tax Due Dates <_> <_> BUDGET $1,395,622 $27,000 ($27,000} $53,050 Total 2127.1100.0000 Salaries & Wages $1,448,672 Tax Billing Software Changes & issuance of tax bills PSAB Implementation Tota12127.1200.0000 Overtime 2127.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical $3,000 $5,000 $5,000 $5,000 $3,000 $5, 000 $26,000 $328,529 <-> Senior Financial Analyst-Start Date May 1, 2008 (Estimated Benefits) $12,500 Total 2127.1400.0000 Emplover Contributions $341.029 2127.1800.0000 Conferences <-> Mun Fin Officers Assoc. - Treasurer <-> Tax Conferences - Senior staff <Reduced by TJQ> Tota12127.1800.0000 Conferences 2127.2110.0000 Travel <-> Director and Staff: Parking and mileage <Reduced by TJQ> Tota12127.2110.0000 Travel 2127.2131.0000 Cellular Phones & Pagers $1,100 $1,000 ($150) $1,950 $3,000 ($250) $2,750 <-> Cellular Phone and Pager Gharges $950 Total 2127.2131.0000 Cellular Phones & Pagers $950 2127.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2127.2191.0000 Data Processing Services <-> <_> Processing of City's payroll E-Time System Maintenance 2127.2210.0000 Advertising <-> Reflects planned expenditures $15,112 Tota12127.2140.0000 Telephones $15,112 $60,000 $5,000 Total 2127.2191.0000 Data Processing Services $65,000 Tota12127.2210.0000 Advertising 2127.2220.0000 Subscriptions & Publications ` � � � $500 $500 I� '" ^ �. � � i APPROVED FINAL - Background Information 2127 Finance RunDate:6/10/20089:28AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Reference materials, journals and reports $4,500 <-> Internal Audit Reference Materials $1,250 Total 2127.2220.0000 Subscriptions & Publications $5,750 2127.2340.0000 Seminars & Education <-> <_> <-> <_> <-> <_> G-> <-> Public Sector Accting Brd (PSAB) - updates Financial Reporting Professional Management Development Topical Seminar / Course Year-end Payroll Seminar Computer Courses Accounting Courses Institute Of Internal Auditors and Municipal Internal Auditors Assoc. Total 2127.2340.0000 Seminars & Education 2127.2365.0000 Purchased Printing <-> Printing costs for tax bills Total 2127.2365.0000 Purchased Printing 2127.2370.0000 Insurance Premium '� 11 '� 11 '� 11 '� � 1 C� 11 i� . 1 $2,900 $2,000 $7,650 $18,000 $18,000 <-> Insurance allocation method reviewed and revised for the 2008 current budget $14,599 Total 2127.2370.0000 Insurance Premium $14,599 2127.2390.0000 PSAB Capital Asset Reporting <-> Consulting associated with capital asset reporting and software (Funded from Continuing Studies Reserve) <-> Collection and development of fixed asset database. (Funded from Continuing Studies $40,000 $10,000 Reserve) <-> External auditor review. $15,000 <-> Consulting services related to valuation of property and related services. $25,000 Total 2127.2390.0000 PSAB Capital Asset Reporting $90,000 2127.2392.0000 Consulting & Professional <-> Property Taxation - (Legislation/policy changes) <-> FMW Maintenance, Upgrades and Enhancements & security training <-> Comm & Indust Vacancy Rebate Program (Verification Fees) <-> Phase 1- Assessment appeal Hydro One - funded from continuing studies reserve <-> Assessment Base Mgmt. - Assessment database & audit review, industrial and commercial land value review <_> <-> <_> <_> <_> <_> 2009 Re-Assessment - Preparation and review of assessment data Funded from Assessment Appeal Reserve - assessment appeals, vacancy appeals Audit & Professional Services Seaton Financial Impact Study - funded from outside groups City & Seaton DC Study - Required under Provincial Legislation City of Pickering Financial Impact Study Total 2127.2392.0000 Consulting & Professional 2127.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Recpt, & Promo. <-> Reduce by TJQ 2127.2395.0000 Memberships Total 21272394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Fin Management Institute - Treasurer � :�. 3 5 $3,000 $5,000 $5, 000 $41,925 $14,000 $7,500 $60,000 $80,000 $50,000 $56,000 $30,000 $352,425 $4,000 ($500) $3,500 ,,�, �ity of Prckering 2008 APPROVED FINAL - Background Information 2127 Finance Run Date : 6/10/2008 928 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Institute of Public Admin. - Treasurer $150 <-> Society of Management Accts - Treasurer $725 <-> Society of Management Accts - Mgr Finance $725 <-> Canadian Institute of Chartered Accts. - Acct Mgr & Int Audit Mgr $2,100 <_> <_> <_> <_> Assoc.of Mun. Tax Collectors - Mgr Finance Treasury Management Association of CDA - Treasurer Assoc. of Mun. Clerks & Treasurers - Acct. Mgr. Municipal Fin Off. Assoc. - Corporate (4) <-> Canadian Payroll Assoc. - Payroll Supervisor <-> CGA Membership - Senior Financial Analyst & Accounting Supervisor <-> Internal Auditor Associations Tota12127.2395.0000 Memberships 2127.2399.0000 Outside Agency Services <-> Security Services for daily pick-up of bank deposits (Civic Complex & Recreation Complex} $230 $290 $325 $845 $270 $1,320 $500 $7, 520 $22,000 Total 2127.2399.0000 Outside Agency Services $22,000 21272478.0000 Equipment Repairs & Maintenance <-> Service contract for cheque signer and perforator $600 Total 2127.2478.0000 Equipment Repairs & Maintenance $600 2127.5300.0000 Stationery & Office Supplies <_> <_> General office supplies Budget document production supplies <-> Internal Audit usage <Reduced by TJQ> 2127.5302.0000 Forms <_> <_> A/P action slips Cash Receipts Total 2127.5300.0000 Stationery & Office Supplies 2819.0000.0000 BANK CHARGES & EXCHANGE <-> Bank Charges <-> Credit Card Charges - Visa Transactions <_> <_> Tota12127.5302.0000 Forms Credit Card Charges - Mastercard Transactions Foreign Exchanges Charges - U.S. Dollar Fees Total Expenses Revenue $17,000 $1,000 $500 ($1,500) $17, 000 $500 $4, 500 $5,000 $56,000 $25,000 $10, 500 $750 Total 2819.0000.0000 BANK CHARGES & EXCHANGE $92,250 Total. $2,538,257 1412.0000.0000 SALE OF SERVICES - FINANC <-> Tax certificates - 1,075 at $65 <-> Application fee for Section 357 & 358 property tax refunds <-> Recovery of costs for Tax Collection and Tax Registration warning letters <-> Electronic Payment Correction <-> Tax Billing for Mortgage Companies t �. 3 6 $2,538,257 ($69,875) ($1,000) ($1,000) ($600) ($60,000) � � ' ' !,, � � i APPROVED FINAL - Background Information 2127 FinanCe Ru� oate: si�oi2ooa s:zsaM Report Name: Backqround Info with Totals 2008 Revised BUDGET <-> Tax certificates (24 hr turnaround) ($2,550) <-> Roll Number set-up fee ($5,000) Total 1412.0000.0000 SALE OF SERVICES - FINANC ($140,025) 1550.0000.0000 INCOME - INVEST. (EXT.1 <-> Interest earned by the City's General Fund on both short and long term investments ($1,050,000) Total 1550.0000.0000 tNCOME - INVEST. (EXT.) ($1,050,000) 1560.0000.0000 PEN. & INTEREST - TAXES <-> The City Charges 15% per annum for unpaid property taxes ($1,600,000} Total 1560.0000.0000 PEN. & INTEREST - TAXES ($1,600,000) 1910.2127.0000 Transfer from Reserve <-> Legal and assessment services for Assessment Appeals ($60,000) Total 19102127.0000 Transfer from Reserve ($60,000) 1911.2127.0000 TRSF FRM RES-FINANCE <-> Funding for the various expenses associated with implementing the requirements of ($50,000) capital asset reporting <-> <-> Funding for Hydro One Appeal - Phase One Funding for DC and financial impact studies Total 19112127.0000 TRSF FRM RES-FINANCE ($41,925) ($37,000) ($128,925) 1920.2127.0000 Transfer from Reserve Fund <-> Development Charges Study - 2009 ($49,000) Total 19202127.0000 Transfer from Reserve Fund ($49,000) 2127.9990.0000 Other Revenue <-> Grant from COMRIF under the Asset Mgmt Prg. <-> Seaton Studies - Funded from outside groups (landowners). Totai 2127.9990.0000 Other Revenue Total . Total Revenues Net Expenses • �. 3 7 ($32,440) ($50,000) ($82,440) ($3,110,390) ($3,110,390) ($572,133) 2133 Supply & Services EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2140 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2394 Recpt, Prom & Sp Events 2395 Memberships 2399 Outside Agency Serv 2478 Misc Equip Repairs 5300 Stationery & Office Supplies 5302 Forms Total EXPENDITURES �ity of Pickering 2008 APPROVED FINAL - Current Budget 2006' 2007' 2007 INCREASE Actual' YTD'', APPROVED' (DECREASE) I $233,961 ,!� $0,, ' $55,3731 $732 ; _ $419 $3,389'� Net $OI $1, 650' $2,249' $1011 $1,842� $474 $172 $336I $0 $300,697 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM �eport Name: CurzenlBudget sed'I % CHANGE 2008'�� 2008 VS. $234,560 $23,590I $258,150 10.06°� $237,232 � � $0� $500!I $1,500' $2,000 300.00°r $54,72T�, $59,782' $2,410 $62,192', 4.03°r $721' $850; $25I $875. $378� $400!, $Of ---- $400� $2,717, $2,732 ($119) — $2,613j _ _ _ __. $0' $O;I $240 _ _ $1;900', $1,778', S1,660', $2,281 �� $2,492' ($431) � $2,061�� ,, __ _ _. --_ __, $110' $150 $350j $500'', _ _ � - ---_ . $1,936 $2,650I ($100)�I $2,550i $496 � $515 $35 $550 $184i $200 $0 $200� . ---. __ __, $311 $700� ($200)1— — $500' $0� $1001, $0 $1OOj $302,871'�� $307,291�' $27,300 $334,591I, ,__ I $302,871 $307,291 $27,300 $334,591'' * �38 0.00% -4.36% 0.00% 14.46% -17.30%0 233.33°/a -3.77% 6.80% 0.00% -28.57% 0.00% 8.88% . : :: . M � ` ` • � � i APPROVED FINAL - Background Information 2133 Supply & Services Run Date 6/10/2008 9 28 AM Report Name: Backqround Info with Totals 2008 Revised Expenses 2133.1100.0000 Salaries & Wages <-> Base Salaries & Wages <-> New Position Buyer-Start Date July 1, 2008 <Deferred by TJQ> to 2009 <-> Temp (Buyer) - (3 months - Health & Safety) Total 2133.1100.0000 Salaries & Wages 2133.1200.0000 Overtime <-> To meet service level / workioad commitments Tota12133.1200.0000 Overtime 2133.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical BUDGET $247,650 $20,495 ($20,495) $10,500 $258,150 $2,000 $2,000 $59,567 <-> Temporary Position (3 months) --(Estimated Benefits) $2,625 Total 2133.1400.0000 Employer Contributions $62,192 2133.1800.0000 Conferences �-> Ontario Public Buyers Assoc. $875 Tota12133.1800.0000 Conferences $875 2133.2110.0000 Travel <-> Parking & mileage Tota12133.2110.0000 Travel '���� '��11 2133.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $2,613 system upgrades Tota12133.2140.0000 Telephones $2,613 2133.2340.0000 Seminars & Education <-> PMAC, Pro-Dev Program, Credit Seminar - Buyer <-> PMAC, Pro-Dev Program, Senior Purchasing Analyst <-> OPBA Seminar, Buyer Total 2133.2340.0000 Seminars & Education $850 $850 $200 $1,900 2133.2370.0000 insurance Premium <-> Insurance allocation reviewed and revised for the 2008 current budget $2,061 Total 2133.2370.0000 Insurance Premium $2,061 2133.2394.0000 Sp. Ev. Gen. Pub. Relations <-> Hosting an area Manager's Meeting and an OPBA Purchasing Seminar $500 Total 2133.2394.0000 Sp. Ev. Gen. Pub. Relations $500 2133.2395.0000 Memberships <-> Manager - Purchasing Management Association of Canada (PMAC) <-> Manager - Ontario Public Buyers Association (OPBA) <-> Manager - Ontario Municipal Management Institute (OMMI) <-> Buyer (PMAC) <-> Buyer (OPBA) <-> Senior Purchasing Analyst (PMAC) <-> Senior Purchasing Analyst (OPBA) <-> Senior Purchasing Analyst (AMCT) <-> Recertification, CPPB and CPPO, Ontario Public Buyers Association � �39 $400 $210 $85 $400 $210 $400 $210 $310 $325 � �r ' � � � i APPROVED FINAL - Background Information 2133 Supply & Services RunDate:6/10/2008928AM Report Name: Backqround Info with Totals 2008 Revised BUDGET Tota12133.2395.0000 Memberships $2,550 2133.2399.0000 Outside Agency Services <-> Access Copyright fee $550 Total 2133.2399.0000 Outside Agency Services $550 2133.2478.0000 Misc.Equipment Repairs & Maintenance <-> General Equipment repairs $200 Total 21332478.0000 Misc.Equipment Repairs & Maintenance $200 2133.5300.0000 Stationery & Office Suppl <-> General office supplies 2133.5302.0000 Forms $500 Total 2133.5300.0000 Stationery & Office Suppl $500 <-> Purchase of forms -Tendering Envelopes Total Expenses Revenue Total Revenues Net Expenses ` � �U Tota12133.5302.0000 Forms Tota I . $100 $100 $334,591 $334,591 $334,591 �ity of Pickerir�g 2008 APPROVED FINAL - Current Budget 2196 Information Technology EXPENDITURES ' 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions ' 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2220 Subscription & Publications ' 2340 Seminars & Education 2341 Corporate IT Training ' 2370 Insurance Premium ' 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships ' 2478 Misc Equip Repairs 2479 Software/Hardware Maintenance Contr 5300 Stationery & Office Supplies 5902 Misc Equip & Tools (under $750) ', 6100 Website Support Intranet _ Total EXPENDITURES 1911 Trans. from Continuing Studies Res. Total REVENUES � et 2006 Actual 2007 2007' INCREASE YTDi, APPROVED', (DECREASE) $484,434'' $451,299' $10,993 $12,784I $113,067'�, $102,062� $80' $120 $1,061 $1, 765, $2,7371 $3,370''� , $1 $82��! $8,693 _ $654. ; � $30,158'� $24,362' $0� $20,300 $7,414 $7,844', $16,548; $6,891 � $448' $179 $320 $292 $274,557 $330,149, $0, $0,� _ $6,479' - _ $5,161 $10,573 $15,301, $193 $0' $972,388', $991,226 � � i:: �,.• � �. � � YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget Revisedj % CHANGE 2008 � 2008 VS. $492,809 _ --. _ $27,531 $520,34�i 5.59°/a $12,000, $8,000' $20,000' 66.67% $124,578�� ($364) _ $124,294� _0.29% $400 ($100)' $300�I -25.00% I _ -__ _ _. $2,000 ($500) $1,50Q� -25.00% � - -- $4,500I $0 $4,5001 0.00% ---- - _ , $7,373i $296, $7,669 4.01 % 51,000 $0 $1,0001 0.00°/a $32,020 $9,640 $41,660! 30.11% $0 $5,000; $5,OQ0'' 0.00% , ---_. I _ $7,963!, $1,862' $9,825', 23.38% _ _--- $17,350' $44,050 $61,400 253.$9% $400 ($150) $250� -37.50% - $780 . $170 $950 21.79% - --- $329,245I ($274,385) $54,860' 83.34% $0! . $318,375 $318,375' 0.00% -- � $6,400 ($900) $5,500', -14.06% -- -� $13,565'' ($2,915)' $9D,650I, -21.49% $20, 000 �� --- - -- _ , _ ($20,000) $0 -100.00% $1,072,383 $115,610, $1,187;993, 10.78% '.1 '� I ,� •,� 072, 3f ��n nnrn -- _ __ 10, $1,167,993; �.�� O.00 8.92°/ i '� ' � f� � � i APPROVED FINAL - Background Information 2196 Information Technology Run Date 6/10/2008 9:28 AM Report Name: Backqround Info with Totals 2008 Revised Expenses 2196.1100.0000 Salaries & Wages <-> Base Salaries & Wages 2196.1200.0000 Overtime BUDGET $520,340 Total 2196.1100.0000 Salaries & Wages $520,340 <-> To meet service level/workload commitments $20,000 Tota12196.1200.0000 Overtime $20,000 2196.1400.0000 Employer Contributions <-> This item inciudes mandatory deductions ( CPP., EI., EHT., ) and employer provided $124,214 benefits such as dental and optical Total 2196.1400.0000 Employer Contributions $124,214 2196.1800.0000 Conferences <-> Oracle Developer's Conferences -- DBA & Web/Application Developer Tota12196.1800.0000 Conferences 2196.2110.0000 Travel <-> Parking & mileage Tota12196.2110.0000 Travel ', 1 � '� 11 $1, 500 $1,500 2196.2131.0000 Cellular Phone & Pagers <-> Help Desk Support Staff $4,500 Total 21962131.0000 Cellular Phone & Pagers $4,500 2196.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $7,669 system upgrades Tota12196.2140.0000 Telephones $7,669 2196.2220.0000 Subscriptions & Publications <-> Reference Material and Technical Manuals & Magazines Total 2196.2220.0000 2196.2340.0000 Seminars & Education <-> Oracle Enterprise Manager 10g: Grid Control -- DBA <-> Oracle Database 10g: Admin. Workshop II Rel. 2-- DBA <-> Oracle Certificate Exam -- DBA <_> <-> <-> <_> $1,000 Subscriptions & Publications $1,000 SQL Database Admin -- Web Developer/Appl. Devl .NET Advanced -- Web Developer Advanced Web Application - Visual Studio 2005 - Web Developer Advanced Web Application - ASP.NET <-> Web Development - XML & .NET <-> Programmer/Analyst <-> PC Analyst I <-> PC Analyst II (new hire) <-> VM Infrastructure -- Install & Configure -- Supervisor, Network Support <-> VM Infrastructure -- Secure & Analyze -- Supervisor, Network Support <-> VM Infrastructure -- Install & Configure -- PC Analyst II <-> VM Infrastructure -- Secure & Analyze -- PC Analyst II Total 2196.2340.0000 Seminars & Education 2196.2341.0000 Corporate Training 2196.2370.0000 Insurance Premium ° �.�2 $5, 700 $4,560 $150 $1,500 $3,000 $1, 050 $1, 550 $1,050 $2,500 $2,500 $2,500 $3,900 $3,900 $3, 900 $3,900 $41,660 $5,000 • ` � 11: APPROVED FINAL - Background Information 2196 Information Technology Run Date: 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> insurance ailocation reviewed and revised for the 2008 current budget $9,825 Total 2196.2370.0000 Insurance Premium $9,825 2196.2392.0000 Consulting & Professional <-> General Support for Systems, such as Vailtech, Active,etc. <-> P&D--OnPoint 6.1 Implementation, incl. training for IT <-> HR--Modifications to curent HR System--Position Control <-> Development of Procedures--Disaster Recovery-Funded from Continuing Studies Reserve $4,000 $11, 500 $7,000 $20,000 <-> IT--Network Security Penetration Test $9,800 <-> IT-ESRI Software Upgrade $9,100 Total 2196.2392.0000 Consulting & Professional $61,400 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Reception, promotions & meetings $250 Total 2196.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $250 2196.2395.0000 Memberships <-> Municipai Management Program--Manager IT <-> Oracle User's Group--DBA & Web/application Developer <-> Certified Municipal Management Program -- Supervisor, Network Support <-> Comptia -- Supervisor, Network Support Tota12196.2395.0000 Memberships 2196.2478.0000 Misc.Equipment Repairs & Maintenance <-> General Equipment Repair & General Expenditures <-> General Network Cabling <-> Contract Agreement--Satellite Subscription--Supervisor, Network Support <-> Contract Agreement--Trios--Network Servers Support <-> Contract Agreement--Global--dl--Thin-client Server Support $400 $300 $150 $100 $950 $10,000 $1, 500 $1,560 $14,200 $26,000 <-> Maintenance--IT-AlIoy-Help Desk Software $1,600 Total 2196.2478.0000 Misc.Equipment Repairs & Maintenance $54,860 2196.2479.0000 Sfwr/Hdwr Maint Contracts <-> Maintenance--IT--Thin-client Network--Global-dl <_> <a <_> <_> Maintenance--IT--Oracle Licenses Maintenance--IT--NCI--Network Security & Network Switches Maintenance--IT--Sys-net Solutins--Internet Filter Maintenance--IT--ARcServe--Network Data Backup <-> Maintenance--IT--Liebert--Uniterruptible Power Supply <-> Maintenance--IT--Scriptlogic--Login Control <-> Maintenance--IT--MDM--MailMarshal--SPAM Filter <_> <_> <_> <_> <-> <_> <-> <_> <_> Maintenance--IT--Executive Software-Diskeeper Maintenance--IT--Executive Software--Undelete Maintenance--IT--GFI--LANGuard Maintenance--IT--Symantec--Ghost Maintenance--IT--WhatsUpGold--Network Monitoring Maintenance--IT--Dyntex--MaAfee Anti Spyware Maintenance--IT--Bis Pro Services--Server Event Manager Maintenance--HR--HR:Info--HR System Maintenance--HR--Parklane--Nealth & Safety t 1.�3 $7,700 $39,000 $32,950 $4,650 $4,200 $3,000 $4,000 $4,000 $950 $500 $1, 500 $300 $1,400 $2,100 $800 $6,700 $2,500 It "r : ' a � � i APPROVED FINAL - Background Information 2196 Information Technology RunDate:6/10/2008928AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Maintenance--HR--Miradaro--Attendance Management $2,600 <-> Maintenance--C&R--Active--Recreation $31,000 <-> Maintenance--CS--Vailtech--Financials & Tax $22,985 <-> <_> <_> <_> <_> <_> <_> <_> <-> <-> <-> <_> <_> �_> <-> <_> <_> Maintenance--CS--RAC--Budget Maintenance--P&D--CSDC--Property Maintenance--P&D--Orion--GIS Maintenance--P&D--ESRI--Arcinfo Maintenance--P&D--AutoCAD Licenses Maintenance--P&D--ESRI--ArcView Maintenance--MP&E--AutoCAD Licenses Maintenance--MP&E--ESRI Maintenance--MP&E--Auto Turn Maintenance--Clerks--JJ Mackey--Parking Tag Maintenance--Clerks--groupe Techna--Parking Mobile Units Mai ntenance--Clerks--I kon--Laserfiche Maintenance--Clerks--Ikon--Canon Scanner Maintenance--Clerks--Identicam--Printer Maintenance--MP&E--TSE--Traffic Analysis Contract--IT--MAPS--Anti SPAM Filter 300 Contract--CS--Reamined--Assessment Data Conversion <-> Contract--CD--OPAC--Property Information <-> Maintenance--IT--Piatespin P2V Conversion Software <-> Maintenance--IT--VMWare ESX with Virtual Centre V3 <_> <_> <_> Maintenance--Fire--Firehouse Contract -- Global-dl -- Remote Monitoring of Network Contract-IT NCI--Network Security Monitoring <-> Maintenance-MP&E-Fleet Management <-> Maintenance--IT--HP/Data Integrity-HP Procurve <Deleted by TJQ> Maintenance--IT--HP/Data Integrity-HP Procurve <-> Maintenance--IT--Coyote Point-equalizer <Deleted by TJQ> Maintenance--IT--Coyote Point-equalizer <-> Maintenance--IT--McAfee Anti-virus <Deleted by TJQ> Maintenance--IT--McAfee Anti-virus <-> Contract--IT--HP Server Support <Reduced by TJQ> Contract--IT--HP Server Support Total 21962479.0000 Siwr/Hdwr Maint Contracts 2196.5300.0000 Stationery & Office Supplies <-> General office supplies <-> Corporate back-up tapes -- Replacement <-> Furniture--Office Chair Replacement $8,640 $25,600 $23,000 $19,250 $5,000 $1,000 $4,400 $5,300 $500 $7,600 $7,800 $5,200 $1,150 $400 $1,200 $300 $500 $350 $1, 500 $4,100 $3,000 $6,000 $12,000 $1,150 $3,000 ($3,000) $700 ($700) $14,000 ($14,000) $5,100 ($4,500) $318,375 $3,500 $2,000 $550 <Deleted by TJQ> Furniture--Office Chair ($550) Total 2196.5300.0000 Stationery & Office Supplies $5,500 2196.5902.0000 Misc. Equip. (under $750) <-> Provision for replacement of low-cost PC Items c_> <-> P&D--(1) Adobe Acrobat License P&D--(2) Acrobat Upgrades T � � � i '� /11 '�:11 '�.// 11 "" • ' tV � � i APPROVED FINAL - Background Information 2196 Information Technology Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> P&D--(3) indesigne Upgrades $500 <-> MP&E--(3) Corel Draw Upgrades $750 <-> MP&E--(2) Acrobat Upgrades $600 <-> MP&E--(2) Digital Cameras $1,100 <-> P&D--(3) Corel Draw Upgrades $750 <-> Off. of Sust.--(1) Digital Camera $550 <-> P&D--11X17 Scanner $750 <Deleted by TJQ> Total Expenses Revenue P&D--11X17 Scanner Total 2196.5902.0000 Misc. Equip. (under $750) Total . 1911.2196.0000 TRSF FRM RES - i/T <-> Development of Procedures--Disaster Recovery Total 1911.2196.0000 TRSF FRM RES - I/T Total . Total Revenues Net Expenses r �. � 5 ($750) $10,650 $1,187,993 $1,187,993 ($20,000) ($20,000) ($20,000) ($20,000) $1,167,993 OPERATIONS & EMERGENCY SERVICES DEPARTMENT 2008 BUDGET January 2008 �.�s OPERATiONS & EMERGENCY SERVICES DEPARTMENT A progressive operational department striving to provide optima/ service to meet the diverse needs of community residents, it's businesses and the Corporation. Through the coordinated efforts of the Roads, Parks, Engineering, Recreation, Culture, Facilities, and Fire Services resources • impiement approved Recreation, Parks & Cultural Services Master Plan recommendations • establish joint venture funding partnerships with community groups and private partners for the construction, repair or expansion of Recreation Facilities • ensure efficiency and safety in the operation of City owned facilities • continue to play a proactive leadership role in the provision of children and youth programs • to optimize accessibility for people with disabilities by making city facilities, program information and services more accessible and to identify and eliminate barriers • utilize, market and promote the City Website to increase community outreach • to continue to provide our clients with the best possible service delivery through respect, kindness, patience and consideration • increase communications with Members of Council with regard to delivery of services, programs and service levels • to review and revise the 2004 Fire Services Ontario Fire Marshal (OFM) Risk Analysis document to update and review priorities • to reorganize vacant offices in current fire stations made possible by the occupancy of the new administration addition to Station #5 • to train our firefighters to a"hands-on-contact" level of ice / water rescue • enhance infrastructure inspections and repair through regular documented patrols and asset management tools • develop an annual maintenance program for Fleet, including Fleet care and include in Fleet Management Software • introduce green bin collection in facilities � �. 4 7 :� OPERATIONS & EMERGENCY SERVICES DEPARTMENT continue to foster community awareness in environmental issues and conservation methods complete the Frenchman's Bay Stormwater Management Master Plan continue the implementation of the roadside recycling / waste bin program 25th Recreation Complex Anniversary 2008 Provincial Special Olympic Games bi-centennial (preplanning for 2011) Communities in Bloom • enhance our Asset Management through increased inventory and valuation practices and be prepared for Public Sector Accounting Board (PSAB) . implement the Action Plan for the Phase 1 Health & Safety Plan complete a City of Pickering Cultural Strategic Plan complete a Parks and Recreation Master Plan for Seaton • complete annual Municipal Performance Measurement Program for Parks & Recreation services r � � 8 �S OPERATIONS & EMERGENCY SERVlCES DEPARTM�NT IN�'ERNAL � maximize staff resources and volunteer opportunities maximize and increase program, facility and grant revenue continue to impiement Online Internet Program Registration to allow residents to register using the Internet develop and implement annual accessibility plan continue to identify and implement energy savings strategies for City facilities • meeting the challenge of instituting full-time firefighting staffing in Claremont (Hall #4) without affecting emergency response in our urban area • to develop a proficient protocol with illegal chemical laboratories and grow-houses that Fire Services now must be prepared to respond to in collaboration with other emergency services • to have the ability to inspect industrial businesses with potential for high dollar loss, economic and environmental impacts if a fire was to occur • to develop management skills for officer ranks by exploring educational opportunities from external sources • train and utilize part-time firefighters in areas of fire prevention and fire safety in our rural community � review internal processes and programs that are used daily within Fire Services improve conditions within fire stations that are deteriorating due to aging review the format of Fire Services Annual Reviews to better promote successes of the Division to decrease overtime costs within the Fire Services Division to review the Fire Prevention section as a whole • to provide guidance to our part-time firefighters to have them certified under the provincial guideline "Ontario Fire College Firefighter Certificate of Achievement" � �.�9 OPERATIONS & EMERGENCY SERVICES DEPARTMENT INTERNAL • to investigate the purchase of lightweight, practicai breathing apparatus that can be used by Fire Prevention staff during fire investigations • prepare standard operating guidelines to document processes, procedures and schedule of activities and throughout Department ' �.�0 OPERATIONS & EMERGENCY SERVlCES DEPARTMENT EXTERNAL • construction of doubies squash courts and fitness aerobic studios (a Pickering Recreation Compiex expansion project) in partnership with Pickering Squash Club • complete the restoration of the Brougham Central Hotel in partnership with the Pickering Museum Village Foundation • complete construction of second lawn bowling green at East Shore Community Centre in partnership with Pickering Lawn Bowling Club • to offer guest speaking engagements to groups and service clubs by the Fire Chief and Deputy Fire Chiefs • to offer educational awareness training on the issue of illegal meth labs to other emergency services . • to continue to modify a new program whereby Fire Prevention staff work closely with nursing homes and senior citizen homes in developing fire safety plans, fire education programs and educating families and caregivers for the elderly in fire prevention • upgrade existing soccer pitch at Kinsman Park with artificial turf, in partnership with Pickering Soccer Club • maintain levels of service for winter contrnl operations while adhering to legislation regarding hours of work • investigate opportunities for community facilities in future growth areas of Seaton and Duffin Heights including an Operations Centre • participation in major studies and undertakings by other agencies and government .: �.. � � � OPERATiONS & EMERGENCY SERVICES DEPARTMENT promote accountability, empowerment and recognition at al! levels continuously evaluate, identify and address our customers' needs recruit and retain quality personnel and volunteers decrease costs and increase revenues • establish an environment conducive to entrepreneurship and encourage staff to develop entrepreneurial spirit ;� explore new service areas sponsorship, co-sponsorship and partnership opportunities for all • to place in service an electronic reporting system to enhance Fire Services record keeping • to revise Fire Services internal Promotional Policy that is used to promote within Officer ranks • to institute a new dispatch training program for new probationary firefighters in Fire Services . � to develop a new media protocol for Fire Services to ensure accurate timely news releases to develop levels of training and response criteria for special operations • to finalize Fire Services "branding" for fleet standardization regards to quality, type and conformation of apparatus and equipment • to transfer and integrate our current paper record keeping system into a fully electronic system with a centralized server complete with the development of a standard electronic reporting system for use in comparative analysis • continue to review equipment needs and opportunities to acquire multifunctional use equipment for year-round operation t �52 OPERATIONS & EMERGENCY SERVlCES DEPARTI4'IENT • continue to explore alternative "green" solutions for equipment and vehicle replacement • continue to explore new methods and materials to reduce costs and increase efficiencies � �. 5 3 ^ r. � �- H � Z .-. ? � ��� � � a�i�=��'~ � ' �°'�,°' a���.�E.� O.� F- � F- � � � ! � ! � o � t� � cII V'c���� � � c c C C � � ,o .o ,o .o � o c c c c O Z � � � � c. �NOMd'�- W N N � •� � .�L � v Q— o. a� 4-- � 0 � +�+ U Qi � � 4- a C O � � Q. 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LL � LL � � ZZ ^�� N � � � � � _ ,� � � � � � � F, � � N � N d � N � .� � .� Q � 0.. f..� �" � � � � � ! � ! � � ,O ,O I�1 ^fII � ^(� � � 4.L LL � LL � � � C C C C � � � ,O .O O .O �, O O C� C C 0 Z Z � � � � � �� O N M N O W � �7' N a� U � a� N U C _ � o m � EN 0 w � N c O � N d � �' C >, o C � O a a` O �p � c0 a C d U .� V C C c� c � C � � lyf C m � a� S c C � o c N � > p. � � Z N C 0 N � a O m a v � � � Y N U C A N N N Q v > � N C � Q F- � � � � Z N C N N c 0 � a� a O Y N U C N N C 0 � v a 0 � N N U Q1 N H a � � F- � � C N E � m N C � N U 7 � m c 0 N � d a � ti � z � � C ly O � @ Z a� d � Q N � N O � � N Y N a `o N Z N Q � � F-� LL C = O ? i9 � N a O v a� LL O N Z N d � � Y F" LL � T � � r `o a�`� m o � �a m a � �a � O O U � � �� � J � � N O � 5 v jp y C g � U U �i Y � C �' Q O � N N O LL � LL N � Y @ � � d � C � O �' N � �, a a � O LL N v m 0 � c 0 N N a a� O lJ. c _ � o m � � N a �� d U (0 a'c � N � � l�i � N m � U �p c m� t U Q � U � C � � N Y f9 d 0 U N a N C F- LL � N � L � � � d U � U'V ` � c d � N � C � C r � LL � N � � _��� ao.. � � C J � � W (0°� Cj S'^ w� Y � �`p O �Q-a` � � LL C � C Y � � O C i) � C � 47 � � � v 0 � N J d Il u � � � y � C � O .� C� � i N � O d m J N LL C a� �H�� J �[� V7 N U � � � N LL � �- � � m � � u. � c � � � � � _ S� c=i ��N m = O � J J � _ C - j � O � Q f9 _ � a WO H C _ LL T d O �E;�� m a _ ,_ Q� � w� N � c a N N � N n, "� C � � U � Z ma cii O C ~ °' o � E �n a N ... �a Q� W �ro N n E� � � r LL C � � � � C � O C � m � C = > � N ,�' [0 =�a� Qa W Q N J 0 � m J � � � � N .` O � � � Q � � � � � � U � O O N r � � � L.. U � � � � � � C � U City of Pic�ering 2008 APPROVED FINAL - Current Budget Operations & Emergency Services =XPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2122 Freight, Express & Cartage 2131 Cellular Phones & Pagers 2140 Telephones 2142 Dispatch Communications 2210 Advertising 2211 Trade Shows, Exhib & Displays 2220 Subscription & Publications 2340 Seminars & Education 2342 Special Train & Pub Ed (Prov) 2365 Purch PrntinglBrach/News Ltr 2370 Insurance Premium 2371 Ins. Deductible 2392 Consulting & Professional 2392 - A - Consulting 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2397 Compost Collection 2398 Garbage Collection 2399 Outside Agency Serv 2407 Roads Repair & Mtce 2408 Rpr & Mnt - Winter Control 2408 Rpr & Mnt - Contract Services 2408 Rpr Main. Maint Mater 2409 Highway Aids - Repair Maint. 2429 Parks Repairs & Maintenance 2435 Build Repairs & Mtce 2437 Tree Maintenance 2438 Lighting & Repair Maint. 2457 Veh - Repairs & Maintenance 2478 Misc Equip Repairs 2480 Antiques Repairs Mtce. 2481 Other Fix. Assets Rep & Mtce. 2482 Grounds Upkeep 2642 Community Use of Schools 2648 Building Rentals 2678 Rental Misc Equip 2682 Lantl Rentals 5300 Stationery & Office Supplies 5302 Forms �►��i Actual' $15, 338,112 $560, 858 i $3,367,060' $5,035' $181, 385 $22, 500 $474, $50,446' , $152, 054' $105,277' $172,818 $0 $3,124' $91,084' $23, 700' $83, 348' $335,161. $21, 805 $87, 367 $0 $139, 873', � $15,363' $4,225�' $0 $8,400 $414, 382 $0 $311, 600' $232, 750'', $517, 895 $152, 055'' $54,603' $939,130' $39,901. $20, 206' $437, 388 $693,648. $257 $51, 097 $260,834 $912' $45 � $167, 847' $8,060 $49, 235 $4, 794 2��%', YTD' 2007 INCREASE APPROVED' (DECREASE) $16,423,413' $16,400,032, $710,924 $550,280' $3,572,082 $3,927,365 $11,727'' $11,650' $187,686� $220,749� $21,183' $27,450' $152 $1,200 $42,867 $54,962 $156,900 $177,253' $123,323', $158,000!, $151,448' $156,700 $250 $500 $3,389 $6,900 $77,644 $116,070 $1,100' $123,692' ; $82,830 $86,000 $349,780', $364,720 $37,193 $35,500' $42,361 $154,500 $3,285 $0 $149, 924 $152, 730', $15,709' $22,043; $1,8391 $10,200' $0'', $0' $15,000' $12;000 $458,548 $443,770 $0 $0 $616,373 $370,0001 $346,373 $347,0001 $525,272', $556,000'' $167,018' $198,000', $48,036', $59,000' � $988,003' $963,930' $66,450 $70,000'. $8,864' $20,000 $401,222 $419,500 $704,689 $692,789 $502 $500 $65,000 $60,800 $230,368 $305,000' $2,030 $4,000'' ; $30' $45i, $169,671', $178,400' $8,060� $8,100 $52,726 $50,450 $7,026' $6,900 � i�� YTD Actuals as of December 31, 2007 Run Date : 6/11/2008 9:43 AM �eportName: CurrentBudget sedi % CHANGE 2008! 2008 VS $1,251,007 $17,6�1,039I _..__..- -i $150,326 $700,606 ($25,156) $3,902,20�� -- -- $2.850 $14,500'' _:_. _ ___ $168,000 $38$,749, _ _-- -� ($2,300) $25,15�' $0'', $1,200� --- - ($2,793)' $52,169! ($15,319) ��$961,934�� ($21,426) -- $136,5741 $12,900' $169,600'�, $0 _ $500' -- - - --- $2,850 $9,750 $40,475 $156;545' -- ($42,102) $81,590 $0, $86,000''�, --- -- $3,079 $367,799 7.63°/a 27.32°/a -0.64% 76.10% -8.38% 0.00% -5.08% -8.64% -13.56% 8.23%', 0.00%� 41.30% 34.87% -34.04% 0.00% $0 $35,500 0.00% ($44,500) $110,QOO�i, -28.80% $0 _. $0'' 0.00% : $20,870 $173,6001. $1,173 $23,216' ($500) $9,700 _. $0 $Oj __ _ .. $3,000 $15;000� $6,390 $450,160I $0 $0' $130,000' $500,000!� __ _ ; $50,000 $397,000'i $231:000 $787,OOOi ($20,000) $178,000� ($9,000), $50,000' _ ____, $110,341 $1,074,271' $0 __ $70,000 $o $20,000'; . _ ; $26,700 $446,200 $10,300 $703,089' $0 . -$5001 $2,000 $62,800' __ -- - $10,000 $315,000 $0 $4,000' $0 $45' _ __ __ ; $70,8$0� $2$8,100� ($1,750) $48,7001 $500 $7,400� 13.66% 5.32% -4.90% 0.00°/a 25.00% 1.44% 0.00% 35.14% 14.41 % 41.55% -10.10% -15.25% 11.45% 0.00% 0.00% 6.36% 1.49% 0.00% 3.28%a 0.00°/a 0.00% 39.71 °/a 0.00°/a -3.47% 7.25°/a �ity nf Pwckering 2008 APPROVED FINAL - Current Budget Operations & Emergency Services 5320 Environmental Programs 5320 Program Supplies 5320 Athletic Equip. Playroom 5330 Drop-In Centre Supplies 5340 Supplies - Special Events 5345 Antique Purchases 5400 Gift Shop Plaques 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro , 5540 Utilities - Oil 'i 5550 Utilities - Cable T.V. 5640 Small Tools ' S900 Gas, Oil Tires 5901 Fertilizer, Grass Etc. 5902 Misc Equip & Tools (untler $750J 5903 Shop Supplies 8960 Taxes Tenant 9398 Program Expenditures Total EXPENDITURES REVENUES 1424 Sale of Services - Fire Prot. 1430 Sale of Services - Public Works 1610 Federal Grant 1623 Ont. Specific Grants 9000 Misc. Revenue 1911 Trans. from Continuing Stutlies Res. 9397 Program Registrations 9910 Gift Shop 9915 Snack Bar 9916 Vending Machines 9930 Rentals 9940 Advertising Space 9943 Memberships-PooVHealth Club 9955 Programs 9970 Child Supervision 9975 Fitness Testing 9977 Donations 9991 Other Revenue-Programs NSF Fees 9923 Admissions - Public Swimming 9921 Admissions - Tennis 9924 Admissions - Squash 9925 Admissions - Fitness Room 9926 Admissions - Racquet Ball 9922 Admissions - Skating 9920 Admissions - Public & Edu. 9956 Rentals - Green River C.C. �ely Actual $0 $0' $1,618� $4,378. ; $21, 820'' $78! $2, 731. $108,635 $389,988 $1,581,212' $7,080I $565I $3, 377 $393,715 $31,172 $67, 807 $22,278''' $184, 898' $1, 072, 793' 2007 2007' INCREASE YTD', APPROVED', (DECREASE)I. $81,912 $68,007', $343'� $4, 928 $19, 652 $465' $2,641''i $117,346' $430,827' $1,538,635 $7,353� $597'� $5, 326'' $440, 691 $37,750 $79,038, $24,2251, $189, 389! $1,097,4711 $117,500 $30, 000 i, . $1,800� �4, 400 $23,400 $600'� $3,000! $121,697 $490, 780 $1, 648, 790 . $8,867' $600 $3,000 $403, 025 $46, 000 $79,400'� $22,000'''', $193, 980 $1,274, 956 $29,020,249 $31,194,866 $31,998,475 ($68,040), ($46, 681) ($11,777) ($123,358)' $0' $0 ($1,422,104)' ($4,551), ($9,800)''', ($23,826)', ($12,822)', ($26,165) ($7,000)���� ($20,592) ($12,426) ($47,567) ($472) ($660)'', ($59,431)'' ($99,950)I, ($33,614) ($26,050) ($13,312)' ($29,771) ($77,626), ($8, 550)' ($84, 388) I ($33, 042)' ($24,221)' ($104,746} $0 $0 ($1,498,576) ($3,446)' ($9,691)'', ($26, 097) �, ($28,048) ($31,393) ($7,000) ($5,054) ($8, 878) ($49,601), ($2, 579) �'� ($332) ($57,649)', ($92,860�. ($31,647) ($21,756) ($8,880) ($29,339) ($82,265)', ($9,300)'' 155 ($60,000)', ($15,000)' ($12,720) ($198,292) ($1, 000) $0, ($1, 574, 932) ($4,500) ($10,500) ($26,850) ($8,850) ($27,000)', ($7,000), ($20,870)' ($14,753)', ($50,000) ($500) I $0' ($69,721) ($105, 000) ($34, 000), ($29,600) ($12, 000)', ($28,000)'. ($83, 740) ($8,600)' YTD Actuals as of December 31, 2007 Run Date : 6/11I2008 9:43 AM Report Name: Current Budget Revised' % CHANGE 2008' 2008 VS. $15,500 $133,000'i _ - � $40,000 $70;000' ;--- __ _- $OI $1,800; - ---- $0 $4,400' - ($2,900) __ _ $20,500'' __ $01 $600; $0 $3,000''� $6,798 $128,495�! ($59,936)� $430,844�� ($32,687) $1616,103', $666 $9,533� $600`- $1,200�I $1,000 $4;000 _ - -- --- - $45,415 $448,440' __ - ----+ $0'' $46,000''. -� $43,800' $123,200! _. . __----__; $0 $22,000 $5,865 $199,845 ($16,730)��, $1,258,226! $2,167,156' $34,165,631`' - ----- -- $0 ($60,000)' __ -- - $0 ($15,000)' $8,500. ($4,220}' $49,202 ($149,090)'' �--- -- - -;. $0', �$1:000)I, _ - ------, $0', $0'I $35,133 ($1,539,799)' $0 ($4,500)' $0', ($10,500)''� $2,000', ($24,850)' ___ ______._ $0 _ ($8,850)�' $0 ($27,000}'� - _ _; $0 ($7,0(70) _ ___ _ _ $5,280 ($15,590)'' $0 . ($14,753) _. __---+ $0 ($50,000)! $0 . ($500)'� $o $a i __ _ __ --� $2,721 ($67,�00)y $0 ($105,000)��r $0'�, i$34,0�0)'' $0 ($29,600) $0, ($12,000) �p - ---($28, 000�. ($5,260) ($89,000)� $0 ($8,600); 13.19% 133.33°/a 0.00% 0.00%a -12.39% 0.00% 0.00% 5.59°/a _12.21%0 -1.98% 7.51 % 100.00% 33.33% 11.27% 55.16°/a 0.00% 3.02% -1.31% 6.77% 0.00% 0.00% -66.82% -24.81 % 0.00% 0.00% -2.23°/a 0.00% -7.45% 0.00% -3.90% 0.00% 0.00% 0.00% 0.00% 0.00% 6.28% 0.00% � �, * ' •,; ��i APPROVED FINAL - Current Budget Operations & Emergency Services 9932 Rentals - Pool 9936 Rentals - Pool-School Board 9947 Rentals - Claremont C.C. 9938 Rentals - East Shore C.C. 9937 Rentals - West Shore C.C. 9933 Rentals - Mtg. RoomlPublic 9934 Rentals - Mtg. RoomlProg. 9935 Rentals - Halls 9939 Rentals - Lockers 9957 Rentals - Pottery Stutlio 9958 Rentals - Weilness Clinic 9931 Rentals - ice Surface 9941 Membertships - Tennis 9943 Memberships - Pool/Heaith Club 9944 Memberships - Squash 9945 Memberships - General 9946 Memberships - Racquet Ball 9949 Rentals - Petticoat Creek 9990 Other Revenue 9990 Other Revenue 9954 Nettetl Revenue 9990 Misc Income 9992 Other Revenue - Membership NSF Fee 9995 Communities in Bloom Total REVENUES Net 2006 Actual ($242,861)' $0' ($338) ($16,783) ($30, 836)''. ($64,431) ($59,800) ($79,436) ($605)' ($8,412) ($15, 983) ($1,434,349) ($55,835) ($656, 934) ($87,298) ($37,779) ($19,340) ($29,169) ($28 230)' ($374,407)', ($355,855) ($5,866) ($1, 587) $0 � ($5,792,277)', , $23,227,972 2007'', 2007 INCREASE YTD APPROVED', (DECREASE) ($222,952)', ($800) ($225), ($37,535)I , ($42, 895)' ($57,574) ($58,300). ($99,027) �$537)' ($7,790) ($22,524) ($1, 540, 308) , ($55,684)', ($633,752)' ($83,883) ($37,208) ($21,258)! ($3Q 266)' ($35,291) ($365,231) ($330,109) ($14,081) ($1,921) ($10,018) $25,234,908'. i5s ($257,200)' ($2,000)� ($500) ($22, 000), ; ($38, 000) ($64,000) ($60,000). ($90, 000)� ($800) � ($8,400) ($18, 000) ($1,455,000)' ($57,330)' ($656,150) ($100, 000) ($38,259) ($21, 000) ($30, 000) ($79,000) ($359, 500) ($370,000), ($14, 000) I $0 $0 ($6,144, 567)'' YTD Actuals as of December 31, 2007 RunDate 6/11/20089:43AM Report Name: Currenf Budget Revised' % CHANGE 2008', 2008 VS. $13,189'', ($244; 011)'�, $0, i$2,000)!. $0 ($500)� ($8,000)� ($30,000}'i $0'' ($38,000) ____ _ _ ($2,000) ($66.000)', �_. _ $OI ($60,000)I ($5,000) ($95,000}_ $0 ($800}'', $0 ($8,400)I, ($4,000)' ($22,a00) , -- ($37,000)' ($1,492,000}�� $0 ($57,330) ___...._, ($24,950) ($681,100)' --- $8,000!, ($92,000) ___.___ $0 ($38,259) $0 __ ($21,QOOjI - -- $0 ($30,000)'. __----- $0 ($79,OOQ)i,, $9,650� {$349,850)� $10,000 ($360,000)' -- �$4,000� _ ���s,000� $0 $0 ____ ($15,000)' ($15,000)'', $38,465 ($6,106,102)'i 1, $28,059,529 -5.13% 0.00% 0.00°/a 36.36% 0.00% 3.12% 0.00°/a 0.00% 0.00% 22.22% 2.54°/a 0.00% 3.80% -8.00% 0.00% 0.00% 0.00% -2.68% -2.70% 28.57% 0.00% 0.00% -0.63% 8.53% City of Pickering 2008 APPROVED FINAL - Current Budget 2710 Operations & Emerg.Services-Admin. 2006', Actuai EXPENDITURES ' ' � 1100 Salaries & Wages $283,800'�, 1200 Overtime $0; 1400 Employer Contributions i $60,722 i 1800 Conferences ' $OI 2110 Travel $53'. 2131 Cellular Phones & Pagers $757 2140 Telephones ! $3,243'� 2220 Subscription & Pub�ications $0 2340 Seminars & Education $0 2370 Insurance Premium i $615, 2394 Recpt, Prom & Sp Events ! $1,5501 2395 Memberships $415 2396 Photo, Mapping, Printing $0 2457 Veh - Repairs & Maintenance I $674', 5300 Stationery & Office Supplies $2,836I 5900 Gas, Oil Tires $1,649 Total EXPENDITURES $356,314 _ $356,3141 2007 2007' INCREASEI YTD' APPROVED (DECREASE) YTD Actuals as of December 37, 2007 Run Date : 6/1012008 9:31 AM Report Name: Current Budget Revised� % CHANGE 2008' 2008 VS. $286,078'' $276,735'', $16,854j $293,589' 6.09%a _ _ _ _---- , o $0 $1,000' $0 $1,OOQ� 0.00% . _: � $62,3754 0.42% $258 5 $636' $$1,000' $0 $1,000' 0.00% __., $79 $50 $0 $501 0.00°/a $775''' $800', . $0, $800' 0.00% �---� _ - $5 $67 � $400: �$752)', _. _ $3,335 -18.40% $0 $4001 0.00% _ ; _ :_ _ _ _ $1,$00, ($200) $1,6C10 -11.11% $615, ; . � .___ _ _ - _ 4251 $7071 $2,327� $3,034� 329.14°/a _ i _ ------ $1,891 $1,500' $0! $1,500 0.00% $623'�, $840 � $0' -- - $840 0.00% $0''. _ _ - $200 $0 $200; 0.00% , _ $2,079 $800i $0� $8001 0.00%a , ----- $3,198 $3,000 $200 $3,200 6.67°/a _ - ------- $1,135', $1,000 $200 $1,200I 20.00% $361,088' $356,036, $18,887' $374,923' 5.30% $361,088 $356,036� $18,887 $374,923 5.30% � �.�7 ! � ` f � � i APPROVED FINAL - Background Information 2710 Operations & Emerg.Services-Admin. RunDate:6l10/2008928AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Expenses 2710.1100.0000 Salaries & Wages <-> Base Salaries & Wages $293,589 Total 2710.1100.0000 Salaries & Wages $293,589 2710.1200.0000 Overtime <-> To meet service level / workload commitments $1,000 Tota12710.1200.0000 Overtime $1,000 2710.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2710.1800.0000 Conferences $62,375 Total 2710.1400.0000 Employer Contributions $62,375 <-> National Recreation & Parks Association or Canadian Parks & Recreation Association Conference 2710.2110.0000 Travel <-> Parking & mileage Tota12710.1800.0000 Conferences Tota12710.2110.0000 Travel $1,000 $1,000 $50 $50 2710.2131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges $800 Total 2710.2131.0000 Cellular Phones & Pagers $800 2710.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $3,335 system upgrades Tota12710.2140.0000 Telephones $3,335 2710.2220.0000 Subscriptions & Publications <-> To enhance departments resource library and Health & Safety information $400 Total 2710.2220.0000 Subscriptions & Publications $400 2710.2340.0000 Seminars & Education <_> <-> Training and educational courses and workshops Administrative Assistant --Topical Seminar <-> Fire Related Professional Development Seminar <Reduced by TJQ> Total 2710.2340.0000 Seminars & Education 2710.2370.0000 Insurance Premium $1,000 $300 $500 ($200) $1,600 <-> Insurance allocation method reviewed and revised for the 2008 current budget $3,034 Total 2710.2370.0000 Insurance Premium $3,034 2710.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Administrative staff $1, 500 Total 2710.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $1,500 2710.2395.0000 Memberships <-> 1@ $75 OMMI (Ontario Municipal Management Institute) <-> 1 @ $65 Niagara Parks Assoc. <-> 1@$200 National Rec. & Parks Assoc. <-> 1@$75 OMMI (Ontario Municipal Management Institute) <-> 1@$275 HRPAO (Province of Ontario & Durham Chapter) r Q c 0 W.. � $75 $65 $350 $75 $275 • "" ' ." ! ��i APPROVED FINAL - Background Information 2710 Operations & Emerg.Services-Admin. Ru� oate s�,o�2oos s za aM —_ Report Name Backqround Info with Totals 2008 Revised BUDGET Tota127102395.0000 Memberships $840 2710.2396.0000 Photo,Mapping,Printing <-> Professional services for photography and outside reproduction $200 Tota12710.2396.0000 Photo,Mapping,Printing $200 2710.2457.0000 Vehicle-Repair & Maintenance <-> Vehicle - Repair and Maintenance $800 Total 27102457.0000 Vehicle-Repair & Maintenance $800 2710.5300.0000 Stationery & Office Supplies <-> General office supplies & supplies for TRCA $3,200 Total 2710.5300.0000 Stationery & Office Supplies $3,200 2710.5900.0000 Gas, Oil, Tires Etc. <-> Gas, Oil & Tires etc. Total Expenses Revenue Total Revenues Net Expenses Total 2710.5900.0000 Gas, Oil, Tires Etc. Total � � �4 $1,200 $1,200 $374,923 $374,923 $374,923 �ity of Pickering 2008 APPROVED FINAL - Current Budget 2241 Emerg. Operations-Claremont EXPENDITURES ' 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2210 Advertising 2006' Actual'' $84,982''' $0 $17,216 $1,351', $1, 596'''. $5,434 $17,116 $0, 2340 Seminars & Education $1,097 2370 Insurance Premium ' $0 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships ', 2396 Photo, Mapping, Printing 2435 Build Repairs & Mtce ' 2478 Misc Equip Repairs 5300 Stationery & Office Supplies _ _ 5520 Utilities - Gas , 5550 Utilities - Cable T.V. , 5902 Misc Equip & Tools (under $750) _ Total EXPENDITURES $4, 324 $644i $575, $78 $720 $0, $95 $0 $565' $535 $136, 330 REVENUES 9990 Other Revenue ' ($75, Total REVENUES � Net $61 2007' 2007 INCREASE' YTD, APPROVED, (DECREASE)i $73,804'', $79,842' $0' $500 $9,797 $18,428 $898; $2,OOOj , _ �, $2381 $2,000' $4,224 $5,500 $17,706, $18,722 $0� $Oi $196' $1,500 $0 $0. $864', $30,000, $87�, $750 $193' $755 $0 $300 $7201 $720 $0!, $400' $Ot _ $250 $0; $O. $597 $600, $0'', $800'', $109,326, $163,067 ` �. ts V 326 05,000) 05, 00 0 YTD Actuals as of December 31. 2007 Run Date : 6110/2008 9 31 AM teport Name: Currenl Budget sed % CHANGE 20081 2008 -- $16,863 $96;705'. ($500) - ... $0 $20, 5071 $2,079, _ - _. t$2,000)�, $0'' ($2,000) --- $0� $407 $5,907'' $3,276� $21,998+ $0 $DI ($1,500) -- $0 $1,094, _-$1,094� ($12,000)� __ _ $1$,000 . $250� $1�Q00! ($475). - $280,, _ -- -- - $0� $300C $280, $1,000'. $100'--. __ $500! $250`------ $500; �--- ---- $0, $01 $600, �Z1,2E30� � $0 __ _:_ _ $800 $6,724' $169„�91: $12,OOOI $12,000, __. _. .. - --, 18.724 $76.791 21.12% -100.00% 11.28°/a -100.00°/a -100.00% 7.40% 17.50% 0.00% -100.00% 0.00°/a -40.00% 33.33°/a -62.91 % 0.00% 38.89% 25.00% 100.00% 0.00% 100.00% 0.00% 4.12%' -11 -11 r'� J , . � �. �. � .�' ��!�. � � • APPROVED FINAL - Background Information 2241 Emerg. Operations-Claremont Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2241.1100.0000 Salaries & Wages <_> <_> <_> <-> Base Salaries & Wages Co-ord position not required this year. Re-alignment of responsibilities of Deputy Fire Chief for this area Summer student - to prepare "Pandemic and other plans" Total 2241.1100.0000 Salaries & Wages 2241.1200.0000 Overtime <-> To meet service level/workload commitments <Deleted by TJQ> Tota12241.1200.0000 Overtime 2241.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. (Partial hours transferred from Fire Protection)--(Estimated Benefits) <-> Summer Student "Estimated Benefits" ($12,000 X 25%) Total 2241.1400.0000 Employer Contributions 2241.1800.0000 Conferences <-> Workshop and Worid Conference (3 days) <Deleted by TJQ> Tota12241.1800.0000 Conferences 2241.2110.0000 Travei <-> Parking & mileage <Deleted by TJQ> Tota12241.2110.0000 Travel 2241.2131.0000 Cellular Phones & Pagers <-> CEMC Pager Charges <-> Group Paging Services (to activate Fan-Out Notification) <-> Blackberry Pager <-> 3 Satellite Telephones <-> CEMC Cellular Telephone Total 2241.2131.0000 Cellular Phones & Pagers 2241.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Tota12241.2140.0000 Telephones 2241.2340.0000 Seminars & Education 2241.2370.0000 Insurance Premium BUDGET $84,705 ($84,705) $84,705 $12,000 $96,705 $500 ($500) $17,507 $3,000 $20,507 $1, 000 ($1,000) $2,500 ($2,500) $583 $324 $1,300 $3,200 $500 $5,907 $21,998 G, .. ;, <-> Insurance allocation method reviewed and revised for the 2008 current budget $1,094 Total 2241.2370.0000 Insurance Premium $1,o94 2241.2392.0000 Consulting & Professional <-> Plans & Procedures, Development / Impiementation <Reduced by TJQ> 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R ti, 1 111 ($12,000) Total 2241.2392.0000 Consulting & Professional $18,000 <-> Emergency training sessions --Refreshments & other incidental requirements . .��1 $1, 000 ! '. ' ' ' f` � � i APPROVED FINAL - Background Information 2241 Emer . O erations-Claremont Run Date : 6/10/2008 9:28 AM g p Report Name: Backqround Info. with Totals 2008 Revised 2241.2395.0000 Memberships <_> <_> BUDGET Total 2241.2394.0000 Rec/Prom & Sp.Ev./Gen P/R $1,000 Ontario Association of Emergency Managers Emergency Management Accreditation Prg. $80 $200 Tota12241.2395.0000 Memberships $280 2241.2396.0000 Photo, Mapping, Printing <-> Printing & laminating maps and other general EOC requirements $300 Total 2241.2396.0000 Photo, Mapping, Printing $300 2241.2435.0000 Building Repairs & Maint <-> Biweekly and annual cieaning of Municipal Emergency Operations Centre (MEOC) $1,000 Total 2241.2435.0000 Building Repairs & Maint $1,000 2241.2478.0000 Misc Equip Rep & Maint <-> General equipment repairs 2241.5300.0000 Stationery & Office Suppl <-> General office supplies 2241.5550.0000 Cable TV <-> A/MEOC cable service 2241.5902.0000 Misc. Equip. (under $750) <-> Misc. equipment/toois Total Expenses Revenue Total 2241.2478.0000 Misc Equip Rep & Maint '� 11 ', � � $500 Total 2241.5300.0000 Stationery & Office Suppl $500 $1,200 Total 2241.5550.0000 Cable TV $1,200 Total 2241.5902.0000 Misc. Equip. (under $750) Total . 2241.9990.0000 Other Income <-> OPG Grant for Emergency Management Coordinator's Salary <-> OPG Reimbursement for Envir. Assess. Total Revenues Net Expenses ' �.�� Total 2241.9990.0000 Other Income Total . '�:11 '�:11 �� � • • $169,791 ($75,000) ($18,000) ($93,Q00) ($93,000) ($93,000) $76,791 ; ,, i__.____.___. ____ ___ _. Item �O �oas F1RE SERVICES D'IVISION SUMMARY OF'MaJOR INCREASES/(DE Amount CREASES) Explanation 1100 Salaries & Wages $ 432,891 The negotiated settlements for 2004 (4.3%) and 2005 (3.59%) are now reflected in this account. The salary increases are partially offset by the transfer of Deputy Fire Chiefs wages to Emergency Operations Claremont to reflect the re-alignment of responsibilities and duties. 1200 Overtime 1400 Emp. Contributions 1800 Conferences 1900 Uniforms 2140 Telephones 2142 Dispatch Communications 2210 Advertising 2220 Subscriptions & Publications 2340 Seminars 2342 Special Training & Public Education (Prov) 2370 Insurance Premium 2394 Recpt, prom & Sp Events 103,826 Overtime includes callback and acting Pay. -65,715 Decrease mainly due to adjustment in benefit rates. 5,550 Increase is mainly due to the following: Two Deputy Fire Chiefs as well as two Training O�cers. 168,000 Increase due to a new National Fire Protection association (NFPA) Standard No. 1851, for the first time, places a maximum service life of 10 years on bunker pants and costs. This includes our spare gear; Therefore, we are replacing a substantial number of turn-out gears to begin the process to meet this standard. -25,788 Decrease is due to transfer of cost for T-1 line. (emergency connection between Oshawa and Pickering) to Dispatch Communications Account -21,426 Adjusted to reflect 2007 year-to-date actuals and anticipated costs for 2008. 2,000 Advertising expenditures are increasing due to: enhanced Fire Safety Programs and Ontario Fire Marshal's initiatives. 1,000 Increase due to new publication available as well as maintenance of Fire Prevention Codes for fire inspections. 21,700 Increase is mainly due to introduction of Firefighter Survivability Training program that deals with ways to escape fire scenes if circumstance places the lives in jeopardy. " -42,102 The training for this account is funded 100% by a Provincial grant. Unspent funds from 2007 are re-budgeted to reflect new training initiatives as identified by Fire Division personnel. Specialized training of instructors has started - advanced ice/water rescue, high angle rescue. -6,548 insurance allocation method reviewed and revised for 2008 budget. -2,000 Decrease reflects anticipated activity for 2008. The explanations provided for salaries & be.nefits does not include the increases attributable to the negotiated settlement. . -t e � Item 2396 Photo, Mapping, Printing 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 5300 Stationary & O�ce Sup. 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5902 Misc Equip & Tools (under$750) MARY Amount CITY OF PICKERING ' 2oos FIRE SERVICES DIVISFON ' )F MAJQR INC'REASES/(DEC Explanation 2,000 Increase reflects planned 2008 activity to review and update maps and drawings. 41,491 Increase is mainly due to the following: ageing fire halls that are continually requiring repairs to keep them functional; new cieaning contract for administration addition and higher cost for cleaning materials. 1,700 �ncrease mainly due to higher (inflationary) repair costs for equipment. 2,000 Increase reflects 2007 year-to-date actuals. -3,672 2008 budgeted cost for water is based on 2007 year-to-date actuals, and Durham Region approved rate increase of 9.5%. -5,188 2008 budgeted cost is based on 2007 year-to-date actuals. 1,682 2008 budgeted cost is based on 2007 year-to-date actuals adjusted for an anticipated 5% rate increase. 1,000 Increase reflects anticipated replacement of small tools and equipment. This account is used to replace smaller articles for firefighting and in stations. Total Changes $ 612,401 � 1 �A CITY OF PIGKERING 2oos FIRE SERVICES DIUISION EXPLANATION Of REVENUE CHANGES'' REVENUE (INCREASES)/DECREASES Item Amount Explanation 1623 Ont. Specific Grants $42,102 Decrease in revenues reflects remaining government grants funds to be used this year. Total Changes $ 42,102 � �. 6 5 2240 Fire Protection City af Pic�Cering 2008 APPROVED FINAL - Current Budget 2006 Actual EXPENDITURES , 1100 Salaries & Wages ' $6,611,094� 1200 Overtime $244,724 1400 Employer Contributions $1,503,013 1800 Canferences $2,132�i 1900 Uniforms ' $112,730', 2110 Travel $2,418 2131 Cellular Phones & Pagers $9,006 2142 Dispatch Communications ', $105,277 2140 Tele hones $24,036, 2210Advertising ' $6,342' 2220 Subscription & Publications $2,417 _ _ 2340 Seminars & Education $64,380, 2342 Special Train & Pub Etl (Prov) ' $23,700; 2370 Insurance Premium ' $100,462'' 2371 Ins. Deductible ' $0 2392 Consulting & Professional $39,245 2394 Recpt, Prom & Sp Events $10,077 2395 Memberships $1 615 2396 Photo, Mapping, Printing I $850', 2399 Outside Agency Serv $0' 2435 Build Repairs & Mtce 2457 Veh - Repairs & Maintenance 2478 Misc Equip Repairs 5300 Stationery & Office Supplies 5302 Forms ', 5510 Utilities - Water ; 5520 Utilities - Gas ' 5530 Utilities - Hydro ' 5900 Gas, Oil Tires 5902 Misc Equip & Tools (under $750) _ Total EXPENDITURES �EVENUES 1424 Sale of Services - Fire Prot. 1623 Ont. Specific Grants 9990 Other Revenue Total REVENUES ' $83, 516 $151,668 $74,064 $12, 573'' $2,189'� $5,210 $29,683 $42,013 $62, 517 $31,775' $9, 358, 726' ($68,040) ($23,700)', ($28,166) 6119.906) 2007 200T INCREASE YTD; APPROVED', (DECREASE)' YTD Actuals as of December 31, 2007 Run Date 6110/2008 9:31 AM ReportName: CurrentBudget Revised,' % CHANGE 2008'� 2008 VS. - '_ � $7,188,6891 $7,024,848'i $478,788 $7,5�3636 $339,532, $207,000' $103,826 $310,826' - - $1,639,600 $1,798,993 ($62,269) $1,736,724{ $6,139, $3,650i, $5,550 $9,200 , --, $112,522'i $134,700C $168,000 $302,7001 ----� $2,925� $3,000 $0 $3,000� $6,590 $9,502 $$23,323';� $$58,000' $7,208' $7,000' $2,507 $4,000 $53,019 $80,000 $1,100', $123,692 $106,718�!, $111,697', $1,947 $1,500'' $34,652 $45,000 $8,435 $11,700 $1,662'' $2,854� $3391 $4,000, $24,488' $0 $93,008 $81,090 $$52,262�'', $$77,1�62� $14,319 $12,000' $2,247 $2,000 $5,779 $10,000 $34,812 $40,000' $49, 221 $50, 000''' $60,036 $69,260, $30,920, $35,800I $10,139,215', $10,317,467. ($84,388) ($60,000) ($1,100) ($123,692). ($35,165) ($79,000), $120,653) ($262,692), $9,238,820, $10,018,562 $10,054,775', � _i � V ($25,788)�� $32,231 � ($21,426) $136,574� $2,000 $9,000; $1,000 $5,000 $21,700 $101,700� ($42,102) $81,59a1 ($6,548)� � � $105,14� __ ___ $0 $1,500 $0 .. $45,000; ($2,000), $9,700� $0 $2,8541 $2,000 $6,000 _--- ---- -- . _I $0 $0' $41,491 $122,581 $0 $151,000 $1,700 $78,862 $2,000 $14,000', $0 $2;000 ($3,672) $6;3�2$� ($5,188)' $34,812 $1,682 $51,682' . I $0' $69,260' $1,000', $36,$OOI $661,7441 $1Q,979,211 6.82% 50.16% 152.05% 124.72% 0.00% 0.00% -44.45% -13.56% 28.57% 25.00% 27.12% -34.04% -5.86% 0.00% 0.00% -17.09% 0.00% 50.00% 51.17°/a 0.00% 2.20% 16.67%a 0.00°/a -36.72% -12.97% 3.36% 0.00% 2.79% 6.41 % $0, ($60,000)', 0.00 $42,102' ($81,590) -34.04 __._ ____ _ $0 ($79,000), 0.00 $42,102 ($220,590)', -16.03 �703,846 $10,758,621 7. : ! �` : • !' � � i APPROVED FINAL - Background Information 2240 Fire Protection Run Date : 6/10/2008 928 AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2240.1100.0000 Salaries & Wages <-> Base Salaries & Wages <-> Transfer of partial hours to Emergency Operations Control Centre to reflect re-alignment of responsibilities <-> Training Officer <Deferred by TJQ> Training Officer Deferred to 2009 <-> Fire Prevention Inspector <Deferred by TJQ> Fire Prevention Inspector Deferred to 2009 <-> 4 (Fourth Class Firefighters) <Deferred by TJQ> 4(Fourth Class Firefighters) Deferred to 2009 Total 2240.1100.0000 Salaries & Wages 2240.1200.0000 Overtime <-> Call Back Pay, Overtime and Acting Pay <-> Occupations Meetings Occup. Health & Safety & Lab., TAPP-C Total 2240.1200.0000 BUDGET $7,588,341 ($84,705) $81,577 ($81,577) $69,133 ($69,133) $186,660 ($186,660) $7,503,636 $303,826 $7,000 Overtime $310,826 2240.1400.0000 Employer Contributions <-> This item includes mandatory deductions { CPP., EI., EHT., ) and employer provided benefits such as dental and optical $1,749,811 <-> Part Time Firefighters - Life Insurance Premium $5,000 <-> Transfer Partial Hours to Emergency Operations Control Centre (Estimated Benefits} ($18,087) Tota12240.1400.0000 EmployerContributions $1,736,724 2240.1800.0000 Conferences <_> <-> <_> <-> <_> Ontario Assoc. of Fire Chiefs - Fire Chief and Deputy Chief Fire Prevention Officer - FPIC Fire and Life Safety Educators Fire Instructor Conference Canadian Assoc of Fire Chiefs--Chief Tota12240.1800.0000 Conferences 2240.1900.0000 Uniforms <-> As per the Collective Agreement <-> Bunker Gear replacement--As per the National Fire Prevention Act (NFPA1851) Tota12240.1900.0000 Uniforms 2240.2110.0000 Travel <-> Parking & mileage 22402131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges <-> Pager Charges Tota12240.2110.0000 Travel Total 2240.2131.0000 Cellular Phones & Pagers 2240.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2240.2142.0000 Dispatch Communications <-> Pickering Portion of Regional Shared Costs ` �. U ( $3,000 $1, 500 $1,000 $1,700 $2,000 $9,200 $134,700 $168,000 $302,700 $3,000 $3,000 $8,152 $1,350 $9,502 $32,231 Tota12240.2140.0000 Telephones $32,231 $88,274 � '" • t � � i APPROVED FINAL - Background Information 2240 Fire Protection Run Date: 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Industry Canada System License Fee - mobile $4,050 <-> Industry Canada Systems License fee - base stations $1,250 <-> Bell Canada T-1 Line - Dispatch to CEB $33,000 <-> <_> Misc. Costs (Generator Service Contract at CEB, etc) Contingency Reserve <-> Proposed amalgamation costs for joint dispatch <Reduced by TJQ> Pending union settlement and further negotiations. Total 2240.2142.0000 Dispatch Communications 22402210.0000 Advertising <-> Fire Prevention Fire Safety Program and Buddy Bear Program Tota12240.2210.0000 Advertising 2240.2220.0000 Subscriptions & Publications <-> Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection Codes, ULC/CSA Codes 2240.2340.0000 Seminars & Education <-> Continuous Education Courses' <_> <-> <-> <_> <_> <_> <-> <_> <_> <-> <_> <_> Fire Prevention Courses $5,000 $5,000 $350,000 ($350,000) $136,574 $9,000 $9,000 $5,000 Total 2240.2220.0000 Subscriptions & Publications $5,000 Training Officer Resource Material New Certification and recertification for specialized training (High Angle, APCO, etc.) Flashover Training Unit Defibrillation Program - Emergency Medical Response Training Human Resources & Development Training Courses - OFC Auto - for extrication for buses, etc. Scott Breathing Apparatus Course (2 persons) Other Training as required Fire Prevention Resource Materials Drive-Wise Emergency Vehicles Operators Course <-> Synthetic Smoke <-> Training Foam <-> Fire Fighter Survivalability Training Total 2240.2340.0000 Seminars & Education 2240.2342.0000 Specialized Training <-> General training costs--Funded from Ont. Gov grant $5,000 $4,000 $1,500 $4,000 $1, 000 $50,000 $2,500 $5,500 $5,000 $1, 000 $2,500 $2,500 $1,800 $400 $3,000 $12,000 $101, 700 $69,590 <-> High Angle rope rescue --Funded from Ont Gov grant $8,000 <-> Personal floatation devices --Funded from Ont. gov grant $4,000 Total 2240.2342.0000 Specialized Training $81,590 2240.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $105,149 Total 2240.2370.0000 Insurance Premium $105,149 2240.2371.0000 Self-Insurance <-> Insurance Deductible $1,500 Tota12240.2371.0000 Self-Insurance $1,500 2240.2392.0000 Consulting & Professional <-> To review process -- Prosecutions for non compliance issues. ` �. 6 � $25,000 • �`" ` ' i � � i APPROVED FINAL - Background Information 2240 Fire Protection Run Date: 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Stouffville Services to City of Pickering -$1,000 per month, plus time and equipment -- $20,000 Short term agreement of Fire Protection -- Pending opening of the New Hall <-> Hearing conservation program - Section 21 requirement $5,000 <Reduced by TJQ> ($5,000) Total 2240.2392.0000 Consulting & Professional $45,000 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Visitors, Fire Marshal, Guests, Honoraria <-> Host Durham Regional Fire Chiefs <-> <_> <_> <-> Host Durham Regional Mutual Aid Host Durham Regional Training Officers Host Durham Regional Fire Prevention Officers Food and Drink for Emergency Situations <-> Fire Prevention open houses <-> Host Regional TAPP-C, Arson Investigation Total 2240.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 22402395.0000 Memberships <_> <_> Ontario Association of Fire Chiefs Canadian Assoc. of Fire Chiefs (Chief and Deputy) <-> Durham Regional Fire Chiefs <-> Durham Regional Mutual Aid Association <-> Municipal Fire Prevention Officers Association <-> Municipal Fire Service Instructors Association <-> WETT Memberships <-> NENA/APCO/1AFC <_> <_> <_> <-> <-> <_> <-> Ontario Safety League - Training National Fire Prevention Association Canadian Association of Fire Investigators International Assoc. of Arson Investigation Association of Public Safety Comm. Ontario Building Officials Assoc. Fire Marshal's Fire Safety Council Tota122402395.0000 Memberships 22402396.0000 Photo,Mapping,Printing <-> Colour Code Maps for Fire Apparatus ( Revisions ) <-> Printing Annual Report Tota12240.2396.0000 Photo,Mapping,Printing 2240.2435.0000 Building Repairs & Maintenance <-> Furnace and Air Conditioning <-> Standby Generators (repairs, service & fuel tank flushing) <-> Apparatus Doors <-> Pump out of Hazardous Waste Tank at Station 6 <-> <_> <_> <_> <_> General Repairs Garbage Packer and Recycling ( Stations 2, 5, 6) Electrical Repairs Plumbing Repairs Exhaust Removal Systems r 1!. 6 9 ,� 111 ', � 11 '���1 ', � � '� 11 $6,000 $1, 200 $300 $9, 700 $550 $200 $150 $200 $175 $275 $400 $200 $159 $150 $50 $25 $120 $100 $100 $2,854 $5,000 $1,000 $6,000 $20,000 $4,455 $5,250 $1, 050 $27,874 $3,675 $11,550 $7,875 $8,222 Cit� csf Pickerin� 2008 APPROVED FINAL - Background Information 2240 Fire Protection RunDate:6/10/2008928AM Reqort Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Pest Control $630 <-> <_> Swish Products Cleaning Contract for new Administration Office - Hall #5 Total 22402435.0000 Building Repairs & Maintenance $20,000 $12,000 $122,581 2240.2457.0000 Vehicle-Repair & Maintenance <-> Pump, engine and aerial device repairs $108,000 <-> Certification for Aerial Devices $4,000 <-> PMVCI (periodic motor vehicle certification inspections) $33,000 <-> Pump Test $6,000 Total 2240.2457.0000 Vehicle-Repair & Maintenance $151,000 2240.2478.0000 Misc.Equipment Repairs & Maintenance <-> Radio, Pagers , Sirens <-> Resuscitator Repairs / Oxygen <-> Air cylinder Hydrostatic Testing <-> Fire Extinguisher Repairs, refill and testing <-> Copier, dictaphone service contract <_> <_> <_> <-> <_> <-> <-> Air Compressor Maint. Contract Opticom Repairs General Repairs Recalibrate SCBA Test Stand Ground Ladder Testing Thermal Imaging Camera Repairs Gas Detector Calibration & Repairs <-> Barbeque maintenance costs <-> Defibulator pads-replacement <-> Fitness equipment repairs $3,500 $3,000 $5,000 $1,500 $5,000 $25,000 $10,000 $12,000 $2,000 $3,500 $4,500 $4,000 $1, 000 $1,162 $700 <Reduced by TJQ> ($3,000) Total 2240.2478.0000 Misc.Equipment Repairs & Maintenance $78,862 2240.5300.0000 Stationery & Office Supplies <-> General office supplies $14,000 Total 2240.5300.0000 Stationery & Office Supplies $14,000 2240.5302.0000 Forms <-> Fire Prevention Forms $2,000 Tota12240.5302.0000 Forms $2,000 2240.5510.0000 Utilities - Water <-> Based on 2007 estimated actual and anticipated rate increase $6,328 Total 2240.5510.0000 Utilities - Water $6,328 2240.5520.0000 Utilities - Gas <-> Based on 2007 estimated actual and anticipated rate increase $34,812 Total 2240.5520.0000 Utilities - Gas $34,812 2240.5530.0000 Utilities - Hydro <-> Based on an anticipated rate increase of 5% over estimated actuals $51,682 Total 2240.5530.0000 Utilities - Hydro $51,682 2240.5900.0000 Gas, Oil, Tires Etc. <-> Gas, Oil, Tires etc. $69,260 Total 2240.5900.0000 Gas, Oil, Tires Etc. $69,260 . ��p • � • !: � � i APPROVED FINAL - Background Information 2240 Fire Protection Run Date : 6/10/2008 928 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET 2240.5902.0000 Misc. Equip. (under $750) <-> Flares and Barricade tape $400 <-> Grass Fire Brooms $400 <-> Rescue Supplies <-> Spill Absorbent materials <-> Miscellaneous Supplies <-> Defibrillation Batteries and Pads <-> <-> <_> Hand Tools Kitchen Supplies One ladder (replacement) Total 2240.5902.0000 Misc. Equip. (under $750) Total . Total Expenses Revenue $4,000 $6,000 $5,000 $16,000 $3,000 $1, 000 $1,000 $36,800 $10,979,211 $10,979,211 1424.0000.0000 SALE OF SERVICES - FIRE <-> Highway 401 related calls ( out of our area ) fire alarm inspections and reports, ($60,000) Extinguishing grass fires on railway lines. Fire vehicle & crew for production of movies Total 1424.0000.0000 SALE OF SERVICES - FIRE ($60,000) 1623.2240.0000 ONTARIO GRANT-FIRE <-> Provincial grant funding to offset all costs for Special Training & Public Education. ($81,590) Total 1623.2240.0000 ONTARIO GRANT-FIRE ($81,590) 2240.9990.0000 Other Revenue <-> Re-imbursement of training conducted by OPG <-> Re-imbursement from OPG -- Annual Fire Inspection Service <-> Re-imbursement from OPG -- Annual Fire Safety Plan Review and Approval <-> Re-imbursement from OPG -- Joint Fire Training <-> Re-imbursement from OPG -- Advanced Fire Theory & Incident Command Trai.ning <-> Re-imbursement from OPG -- Specialized Training for City of Pickering Fire Fighters Total 2240.9990.0000 Other Revenue Total . Total Revenues Net Expenses ' �. '71 ($28,500) ($3,000} ($1,500) ($40,000) {$3,000) ($3,000) ($79,000) ($220,590) ($220,590) $10,758,621 Municipal Property E IEXPENDITURES ' 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2122 Freight, Express & Cartage 2131 Cellular Phones & Pagers 2140 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductibie 2392 Consulting & Professional 2392 - A - Consulting 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2397 Compost Collection 2398 Garbage Coilection 2399 Outside Agency Serv 2407 Roads Repair & Mtce 2408 Rpr & Mnt - Winter Control 2408 Rpr & Mnt - Contract Services 2408 Rpr Main. Maint Mater 2409 Highway Aids - Repair Maint. 2429 Parks Repairs & Maintenance 2435 Build Repairs & Mtce 2437 Tree Maintenance 2438 Lighting & Repair Maint. 2457 Veh - Repairs & Maintenance 2478 Misc Equip Repairs 2482 Grounds Upkeep 2648 Building Rentals 2678 Rental Misc Equip 5300 Stationery & Office Supplies 5302 Forms 5320 Environmentai Programs 5320 Program Supplies 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5540 Utilities - Oil 5640 Small Tools 5900 Gas, Oil Tires �wty of Pickering 2008 APPROVED FINAL - Current Budget & Admin. ' 2006 2007 2007 INCREASE' Actual $4, 263, 643 � $168,461' $923,881 $1,552� $44,980', $5,473 $474 ,, $15,3001� ' $35,175I $22,899 $269 � ', $14, 758 �!, $116,424 � $18,465 $43,797 ' $0'' $2,024''� $6, 076'. $3,296 $0 $8,400 ' $291,160 , $0. $311,600 $232,750 $517, 895''' ' $152,055' ; ' $54,603 $270,513> $39, 901 $20,206 $281,146'' ' $351,503! $260,736. $35'. $166, 694 $9,251. ' $2,051 $0 _ $0 $21,109 $22,195 $672,455' $2, 380 $3,377 $321, 849 YTD' APPROVED', (DECREASE)I $4,643,016 $4,814,324' $248,164' $211, 000 _ $996,187�! $1,103,732i� $2,532 $3,000', $49,461, $60,500 $5,916' $6,600 $152� $600! . $11,247 $17,650' $32,130 $29,646 $5,421' $5,000'�, , $514 $1,500' $7,913 $11,870 $119,114� $126,241 $32,246'', $26,OOOi $6,845', $64,500, $3,285 $0' $1,751 $2,050 $6,918' $8,345 $1,031'',, $5,200' $0 $0''' $15,000 $12,000 $298,553', $305,400 $OI $01 $616,373 $370,000'', $346,373 $347,000 $525,272 $556,000 $167,018 $198,000 $48,036I, $59,000 $274,709' $279,300' $66,450 $70,000, $8,864 $20,000 $290,571 $263,700 $372,882, $352,600 $230,129i $304,500 $20' $35', $163,356 $174,OOOi , $9,470 $10,500'' $4,390 $3,300' $81,912 $117,500 $68,007'', $30,000 $25,606'', $22,798', $24,233'' $26,640 $674,359 $712,550 $3,032 $3,581 $5,326' $3,000 $369,569'', $323,825 � �'�2 YTD Actuals as of December 31, 2007 Run Date : 6110I2008 9:31 AM Report Name: CurrentBudget Revised' % CHANGE 20081 2008 VS. -- $432,244', $5,246,5681i $47,000 $258,OOOI _ __ ; $22,168 $1,125,900 - , ($700) $2,300 $0 $60,500 {$300) $6;300� $0�� �� $600i ($3,200) $14,4501 - $5,158 $34,804� � � $1,000 � $6,000;�' - $1,850 $3,350'i $12,530 $24;400� $19,817 $146,058 $Oi � $26,0001 ($17,500) $47,000'I _ . -___i $0 $O i _ --- _ _ _ $300' $2,350 __ _ : $540� - $8,885 __ , __---+ ($2,500)- - - $2;7d01 $0 $0' $3,000 _ $15,000� $11,400' $316,800� $0�_ __ _ $0 $130,000 $500,OOOj $5Q000 „ $397,000'i $231,000 $787,0001 __ . ($20,000), . $178;000' ($9,000)� $5Q000', __ _ $14,145 $293,445'� ___ _ $0 $70,OOOI , __ _ _-----+ $0� $20,OOOI --_ __ __, $24,500 $288,200 __ __ $6,500 $359,100 -- - -- $10,000 $314,500i $0 $351, $67,850 _--$241;850� ($1,000), $9,50Q $500 $3,800i $15,500 _ $133,0001 $35,000' $65;0001 $5,241 $28;939��I ($2,407) $24,233'; ($4,474) $708,D76I $269 _ $3,8�0� ---- ------- --+ $1,000' $4,000' _ $44,875 $368,700 8.98°i 22.27°� 2.01 °r �.0�% -4.55% 0.00% -18.13% 17.40% 20.00% 123.33% 105.56% 15.70% -27.13% 0.00% 14.63% 6.47% -48.08% 0.00% 25.00% 3.73% 0.00% 35.14% 14.41 % 41.55% -10.10% -15.25% 5.06°/a 0.00% 9.29% 1.84% 3.28% 0.00% 38.99% -9.52% 15.15°/a 13.19°/a 116.67% 22.99°/a -9.04% -0.63% 7.51 % 33.33% 13.86% Municipal f� 5901 Fertilizer, Grass Etc. 5902 Misc Equip & Tools (under $750) 5903 Shop Supplies 8960 Taxes Tenant �ity flf Rickerir�g 2008 APPROVED FINAL - Current Budget n. & Admin. Total EXPENDITURES REVENUES 1430 Sale of Services - Public Works 9000 Misc. Revenue 1911 Trans. from Continuing Studies Res. 9916 Vending Machines 9930 Rentals 9990 Other Revenue 9990 Other Revenue 9954 Netted Revenue 9990 Misc Income 9995 Communities in Bloom Total REVENUES Net 2006 Actual $31,172 I $18,111 $22,278'' $184, 898'' I $9,957,268 ($46,681)'' $0. � $0 ' i$428) ', __ ($9,955)'', ($64)' ($197,360) ' ($355,855) , , I ($5,866)' $0' ($616,209) 2007'. YTD $37,750', $20, 503' $24,225' $189,389i $11,135, 218' 2007' INCREASE APPROVED (DECREASE) YTD Actuals as of December 31, 2007 Run Date 6/10/20089:31 AM Report Name: Cunenf Budget Revisedi % CHANGE 20081 2008 VS. $46,000' $0' $46,0001 $15,500 $38,000 $53,500' $22,000 $0' $22,000', $192,405 $5,865 $198;270! $11,338,8921, $1,176,171 ��, $12,515,063; ($33,042)j ($15,000)'. $0' ($1,000) $0 $0''� ($424) ($600) I! ($25,248) ($6,350} ($126) $Oi, ($176,521) ($145,000) ($330,109) I ($370,000) ($14,081)' ($14,000) ($10,018) $0', ($589,569) ($551,950)' $9,341,059' $10,545,649i $10.786.942 } �. 7 3 I_- _ �i $0 ($15,000)' -__- - $0� ($1,000� $0� $0' $0 ($600),. __ $0 ($6,350)i� $0' __ $0 ($5;000) {$150,000� $10,000 {$360,000)� ($4,000)�, ($18,000)� ($15.0001 ($15.000) 1,162,171, $11,949,113 0.00°/a 245.16% 0.00°/a 3.05% 10.37% 0.00% 0.00% 0.00% 0.00% 0.00% -2.70` 28.57` 2.54 10.77' Item CITY OF PICKERING 2oos MUNICIPAL PROPERTY & DIVISiON SUMMARY OF MAJOR INCREASES/(DECREAS Amount Explanation 1100 Salaries & Wages $ 172,838 Changes in salaries & wages is mainly due to the following: (Roads) 3 Term labourers (34 weeks) to meet workload demands ($84,211) (Mun Garage) One mechanic (H & S) ($57,158) 1200 Overtime 1400 Emp. Contributions 1800 Conferences 2110 Travei 2131 Cellular Phones & Pagers 2140 Telephones 2210 Advertising 2220 Subscriptions & Pub. 2340 Seminars 2370 Insurance Premium 2392 Consulting 2394 Receptions 2395 Memberships 2396 Photo, Map., Printing 47,000 Increase in overtime in various cost centres is due to the above average s�owfail for the first three months (Jan to March). 8,593 The increase is mainly due to the new positions as outlined above. -700 -300 -3,200 5,158 1,000 Decrease reflects 2007 year-to-date actuais. Decrease reflects 2007 year-to-date actuals. Decrease reflects 2007 year-to-date actuals. Increase due to higher telephone operating costs and additional phone lines. Increase in advertising reflects higher costs and additional marketing efforts for Environmental Services. 1,850 Increase (Roads cost centre) mainly due to GPS subscription for road patrols. 12,530 19,817 -17,500 300 540 Increase in cost is mainly due to the requirement to provide technical training for heavy equipment operations and safety training. Increase reflects anticipated market conditions. Decrease is mainly due to transfer of $20,000 from Municipal Admin cost centre to HR to implement health and safety procedures. The decrease is partially offset by an additional funding (Roads) to implement a"bridge & structure needs anatysis." Increase reflects pianned expenditures for promotional activities. Planned memberships for 2008 translates into a slight increase. -2,500 Decrease reflects 2007 year-to-date actuals. 2398 Garbage Collection 3,000 Increase purchase of garbage bag tags offset by increased revenues. (Revenue account - 9990 Misc Income) The explanations provided for salaries & benefits does not include the increases attributable to the negotiated settlement. ' _�. `� � Item 2399 Outside Agency Serv 2408 Rpr. & Mnt. - Winter Ctrl.1� 2408 Rpr. & Mnt. - Contract 2408 Rpr. & Mnt. Materials 2409 Highway Aids - Repair 2429 Parks Repairs & Mtce. 2435 Build Reparis & Mtce. CITY OF PICKERING ���: MUNICIPAL PROPERTY & DIVISION SUMMARY OF MAJOR INCREASES/(DECREASES) Amount 11,400 Explanation Increase is mainly due to higher costs for crossing guard contract. 130,000 Increase reflects higher than average snowfall (Jan to March) that requires additionai costs for salt and sand. 50,000 (Roads) - increase is for the following: Spill response & clean-up ($30,000) with possibility of the cost being recoverable; tree maintenance ($20,000) due to increase need for block pruning. 231,000 (Roads) - Increase is mainly due to higher cost and need for granular material for gravel roads due to impact of winter control. -20,000 Reduction in funding for line painting and rural road speed posting program no longer required. -9,000 Decrease reflects 2007 year-to-date actuals and 2008 planned activity. 14,145 Increase in overhead at municipal garage and general higher cost. 2457 Vehicle - Repairs & Mtce 24,500 Above average snowiall resulted in higher vehicle usage and corresponding repairs. 2478 Misc. Equip Repairs 6,500 Increase mainly due to increased equipment use in winter control and 2482 Grounds Upkeep 2678 rentals Misc. Equip. 5300 Stationary & Office Sup. 5302 Forms inflation 10,000 Increase of $75,000 for seniors snow removal program that translated into 70 additional homes, paritally offset by a general reduction in expenditures to reflect 2007 year-to-date actuals. 67,850 Increase due to requirement to rent additional equipment for City maintenance and storage containers for parks 1,000 Decrease reflects 2007 year-to-date actuais. 500 Increase reflects 2007 year-to-date actuals and additional cost for circle check books. f '� l � Item 5302 Environmental Prg. 5320 Program Supplies 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5540 Utilities - Oii 5640 Small Tools 5900 Gas, Oii Tires 5902 Misc Equip & Tools 8960 Taxes Tenant Total Changes — --_____ CITY OF PICKERING 2oos MUNICIPAL PROPERTY & DiVISION SUMMARY OF MAJOR INCREASES/(DECREASES) Amount Explanation 15,500 Increase in various programs (pesticide control, waterfowi management and dog waste diversion 35,000 (Parks) - Increase is maiNy due to Communities in Bloom program and the cost is offset by additional revenue. 5,241 Based on 2007 estimated actuals and Durham Region rate increase (9.5%). -2,407 Based on 2007 estimated actuais and contract rate. -4,474 Based on 2007 estimated actuals and anticipated rate increase (5.0%) 269 Based on 2007 estimated actuals and ahticipated higher costs. 1,000 Increase reflects higher costs in 2007 and general inflation. 44,875 Increase refiects higher cost of fuel and increased usage due to winter snow clearing activities. 38,000 Increase reflects change in budgeting for smaller dollar valued equipment from capital to current budget. This shift also includes equipment with a estimated product life of approximately less than two years. 5,865 The City pays the property taxes for property it leases such as $ 903,190 Kinsmen Park. The increase reflects anticipated City and Region increase. � � �. CITY OF PICKERING r��: MUNICIPAL PROPERTY & DIVISION EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES)/DECREASES Item 9990 Other Revenue 9954 Netted Revenue 9990 Misc. Income 9995 Communites in Bloom Total Changes Amount Explanation ($5,000) Increase in revenue reflects anticipated cost recovery from spili clean-up activities. 10,000 Decrease in revenue reflects a reduction in cost recovery of garage charges to reflect 2007 estimated activity. (4,000) Increase in revenue reflects higher revenues from sale of garbage bag tags and waste bin advertising program. 15 000 Cost recovery from communities in bioom program. ', � 1�� ` �. s �6 City of Pickering 2008 APPROVED FINAL - Current Budget 2290 Mun. Prop. Eng. & Admin. 2006 Actual EXPENDITURES ' ' 1100 Salaries & Wages $1,096,298. 1200 Overtime j $16,406', 1400 Employer Contributions � $250,420 1800 Conferences $1,552' 1900 Uniforms $884 2110 Travel $3,201 2140 TelephoPe ones & Pagers � $$2;148' 2210 Advertising , $0', 2220 Subscription & Publications i $264;1 2340 Seminars & Education ' $4,268' 23701nsurance Premium $1,420 2371 Ins. Deductible $0 2392 Consulting & Professional ; $26,960j 2394 Recpt, Prom & Sp Events ! $1,129, 2395 Memberships ' $3,110 2396 Photo, Mapping, Printing $3,010 2457 Veh - Repairs & Maintenance $5,002''' 2478 Misc Equip Repairs � $936, 2678 Rental Misc Equip ', $0 5300 Stationery & Office Supplies $4,252 5302 Forms $0 5900 Gas, Oil Tires $4,016 5902 Misc Equip & Tools (under $750) , $104 Total EXPENDITURES ' $1,441,957 ZEVENUES 1430 Sale of Services - Public Works 1911 Trans. from Continuing Studies Res. 9990 Other Revenue ', Total REVENUES � ($46,681)' , $0'' �$64),', ($46.744)' et ' $1,395,213 � 2007', 2007, INCREASE YTD APPROVED' (DECREASE)'', $1, 087, 538. $30, 579 � $259, 305' $2, 532 $8271, $4, 028 � $4, 548 $9,030 $0!, $239 $904 $1,598' $0 $1,661 $1,009 $3,781'' $1,027 $5,215 $0', $0' $4,064 $0 $4, 715 $9 .m �. ( S {$33, 042) $0 ($126) l$33.1681 1, 389, 441 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM �eport Name: Current Budget sed" % CHANGE 20081 2008 VS. � --- --, $1,201,834 $90,605 $1,292;439� 7.54°/a - _ -- $5,000 $21,000� 31.25% $294,880 - .-,- 16,000, � $296,2611 0.47% 1,381 __ $3,000'i ($700) $2,300� . -23.33% $1,OOOj $0 $1,000� 0.00% , _ _ -- , $3,400 $600'� $4,OQOI 17.65%0 __ $7,OOOi ($1,000) $6,000 -14.29% _ -- - 58,754I $433 $9,1$7� 4.95% _. __-_+ $0 $0' $0', 0.00°/a _ __ ,__ , $800� $0 $800 . 0.00% , ($820) $2,800� -22.65%0 $3,620I $1,634', $12,223 $13,857�, 748.04% � -- -_ . _ $1,000 $0 $1,000 0.00%0 . -- _:.._ _ $53,000 ($23,000) $30,OOOi -43.40% __ _ ; $1,050', $300 $1,35Q� 28.57% $4,685 i $4, 9051 4.70% $220 $3,000 ($1,500) $1,500' -50.00% $4,500 $700 $5,200� 15.56% --- - $1,000', ($500) $500� -50.00% $1,000 ($500) $5004 -50.00% $5,000' ($1,000), $4;000' -20.00% -- - -.. _ $300 $0 $300 0.00% _ .I - - - $4,000' $700 $4,700'I . 17.50% $700I ($400)', - - $300 � -57.14% $1,621,157 $82,742' $1;703,8991 5.10% ($15,000) $0 $0 ($15, 000) 1, 6a6,157 $0 ($15,000)�I $0 _$Q� $OI $0 $0 ($15,000)'', 0. 0.00% _ __. 742 $1.688.899 5.15% 1! ' • �' � � i APPROVED FINAL - Background Information 2290 Mun. Prop. Eng. &Admin. RunDate:6/10/2008928AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2290.1100.0000 Salaries & Wages <-> Base Salaries & Wages BUDGET $1,292,439 Total 2290.1100.0000 Salaries & Wages $1,292,439 2290.1200.0000 Overtime <-> Design and Construction <-> Traffic and Engineering (Special Events and Data Collection) <-> Environmental Awareness Events/meetings <-> Above average snowfall (Jan to Mar)--Requires additional funding for snow removal Tota12290.12Q0.0000 Overtime 2290.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical $8,000 $6,000 $2,000 $5,000 $21,000 $296,261 Total 2290.1400.00Q0 Employer Contributions $296,261 2290.1800.0000 Conferences <-> Ontario Traffic Conference --Coord. Traffic Operations $500 <-> Ontario Association of Landscape Architects --Annual Mtg $200 <-> Tri-Committee Asset Mgmt --Coord. Design & Tech Design $200 <-> FCM Sustainable Conf --Coord. Envir. Awareness Prog Tota12290.1800.0000 Conferences 2290.1900.0000 Uniforms <-> As per the Collective Agreement Tota12290.1900.0000 Uniforms 2290.2110.0000 Travel <-> Parking & mileage Tota12290.2110.0000 Travel 2290.2131.0000 Cellular Phones & Pagers <_> <_> Cellular Phone Charges Reduced by TJQ Total 2290.2131.0000 Cellular Phones & Pagers 2290.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Tota12290.2140.0000 Telephones 2290.2220.0000 Subscriptions & Publications <-> Reference material, standards, regulations, Autocad publications, safety legislations <-> Landscape Architecture Publications Total 2290.2220.0000 Subscriptions & Publications 2290.2340.0000 Seminars & Education <-> Business related seminars and workshops <-> Municipal Engineers Association --and Ontario Good Roads Association <-> Ontario Traffic Conference-Workshop --Coord Traffic Techician Total 2290.2340.0000 Seminars & Education 2290.2370.0000 Insurance Premium $1,400 $2,300 $1,000 $1,000 $4,000 $4,000 $7,000 ($1,000) $6,000 $9,187 $9,187 ', � � ', � � '�:11 $1, 500 $1,000 $300 $2,800 <-> Insurance allocation method reviewed and revised for the 2008 current budget $13,857 Total 2290.2370.0000 Insurance Premium $13,857 ► 174 i «` w f ��� APPROVED FINAL - Background Information 2290 Mun. Prop. Eng. & Admin. RunDate:6/10/20089:28AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET 2290.2371.0000 Insurance Direct Payment <-> Insurance Deductible $1,000 Total 2290.2371.0000 Insurance Direct Payment $1,000 2290.2392.0000 Consulting & Professional <-> Consulting services for reports on stormwater, computer modeling <_> <_> <-> <-> Centralized Collision Reporting Program (shared services with Region of Durham) AADT Traffic Count Program Pre-Engineering --Soils Investigation Pre-Engineering Surveys for Capital Works Projects Total 2290.2392.0000 Consulting & Professional 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Durham Region Public Works Officials <-> Utilities Coordination/Traffic Advisory Meetings $7,000 $3,000 $5,000 $5,000 $10,000 $30,000 $150 $200 <-> Miscellaneous Meetings / Functions / Promotional Events $1,000 Total 2290.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $1,350 2290.2395.0000 Memberships <-> Association of Professional Engineers of Ontario, Division Head & Stormwater Environmental Eng. <-> Association of Technicians & Technologists (5) Supervisor, Eng. & Capital Works, Constr. Coord/Insp, Design Tech, Coord. Tra�c Operations, Supervisor, Infrastructure Mgmt. <-> Durham Public Works Association (3) Supervisor, Eng. & Capital Works, Supervisor, Infrastructure Management, Construction, Coordinator/Inspector <-> Municipal Engineers Association (1) - Division Head <-> Ontario Association of Landscape Architects - Coordinator Parks & Landscape Development, Supt. Municipal Oper <-> Ontario Municipal Management Institute - Supervisor, Eng. & Capital Works <-> Association of Road Supervisors (2) - Construction Inspector/Coordinator, Supervisor, Infrastructure Management <-> Ontario Parks Association (2) - Superintendent of Operations & Coord Parks Development <-> CPTED Ontario Membership - Co-ord. Landscape & Parks <-> Organic Landscape Alliance - Co-ord. Env. Awareness Programs <-> Clean Air Council - City membership Landscape & Tota122902395.0000 Memberships $450 $1,200 $400 $90 $1,200 $100 $200 $200 $40 $125 $900 $4,905 2290.2396.0000 Photo,Mapping,Printing <-> Plotting (cartridges), colour printing, oversize scanning $3,000 <-> Reduced by TJQ ($1,500) Tota12290.2396.0000 Photo,Mapping,Printing $1,500 2290.2457.0000 Vehicle-Repair & Maintenance <-> Repairs to Division's Utility Vehicles (4) $5,200 Total 2290.2457.0000 Vehicle-Repair & Maintenance $5,200 22902478.0000 Misc.Equipment Repairs & Maintenance <-> Cameras, radar gun, gas detectors and Traffic Counting Classifier. Replacement of rechargeable battery packs for the above equipment $1,000 <-> Reduced by TJQ ($500} Total 2290.2478.0000 Misc.Equipment Repairs & Maintenance $500 2290.2678.0000 Misc Equipment Rentals ► �an • "" • ; � � � i APPROVED FINAL - Background Information 2290 Mun. Prop. Eng. & Admin. RunDate:6/10/20089:28AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Miscellaneous Equipment Rentals $1,000 <-> Reduced by TJQ , ($500) Total 2290.2678.0000 Misc Equipment Rentals $500 2290.5300.0000 Stationery & Office Supplies <-> General office supplies $4,000 Total 2290.5300.0000 Stationery & Office Supplies $4,000 2290.5302.0000 Forms <-> Material testing forms $300 Tota12290.5302.0000 Forms $300 2290.5900.0000 Gas, Oil, Tires Etc. <-> Gas, Oil, Tires etc. Total 2290.5900.0000 Gas, Oil, Tires Etc. 2290.5902.0000 Misc. Equip. (under $750) <-> Various sundry items such as spray paint, small tools, traffic counter tubes <-> Reduced by TJQ Total 2290.5902.0000 Misc. Equip. (under $750) Total . Total Expenses Revenue 1430.0000.0000 SALE OF SERVICES-PUB WK <-> Miscellaneous charges - Road Occupancy Permits Total 1430.0000.0000 SALE OF SERVICES-PUB WK Total . Total Revenues Net Expenses ' � � .i $4, 700 $4, 700 $700 ($400} $300 $1,703,899 $1,703,899 ($15,000) ($15,000) ($15,000) ($15,000} .:: :.. 2320 Roads EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones ', 2220 Subscription & Pubiications ' 2340 Seminars & Education 23701nsurance Premium 2371 Ins. Deductible , 2392 Consulting & Professional ' 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2407 Roads Repair & Mtce ' 2408 Rpr & Mnt - Winter Control ' 2408 Rpr & Mnt - Contract Services 2408 Rpr Main. Maint Mater 2409 Highway Aids - Repair Maint. 2435 Buiid Repairs & Mtce 2457 Veh - Repairs & Maintenance 2478 Misc Equip Repairs 2678 Rental Misc Equip 5300 Stationery & Office Supplies 5640 Small Tools j 5900 Gas, Oil Tires ' 5902 Misc Equip & Tools (under $750) ' Total EXPENDITURES ' REVENUES 9990 Other Revenue Total REVENUES � �ity t�f Pickering 2008 APPROVED FINAL - Current Budget 2006' 2007' 2007'', INCREASE! Actual YTD APPROVED, (DECREASE)I ' Actuals� BUDGET' ' YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget Revised' % CHANGE $1,403,317, $1,592,288�� $1,582,3261 $172,841� $1,755,167� $91,091' $153,727 -_ _. i $108,000 $40,000 $148,000 $$18,089 $$20,276' $399,748 $1,924i $401,672� $25,000 � $0 $25;000 i $1,498', $1,0441 $2,500 ($1,000)� . $1,500 _, ; __ __ _---_. $3,855'i I ( )' $3,250� $3,082 $4,450' $1,200 _ �---- - $9,397' $3,890 $3,924 $571' $4,495'''. - - $0 $275' $500 $1,850� $2,350I - _ a $7,435' $3,181! $3,000� $9,325� $12,3251 _ ---- - $52,348', $54,074 $56,552� ($3,400)� $53;152' � - $15,586' $21,490 $15,000 $0 $15,OOt3; _. -.. $1,500 $6,500 $8,OOOi $895', $742_, --� $0 8,300 $1,000', _ $0� $1,000' _ _ � t---- $1,957j $2,222 $1,960'', $200 $2,1'60 _ , ;_. , _--�. $286� $5 $2,000', ($1,000) $1,000� _ , -- -- $0 $0' $0 _ $0 $OI ,___ 2008 VS. 10.92% 37.04% �. -26.97% 14.55% 370.00% 310.83%0 -6.01 %a Q. 0�% 0.00% 10.20%a -50.00% 0.00% $311,600 $616,373', $370,000 $130,000�� $500;000 35.14% �- --- _ $232,750', $346,373' $347,000 $50,000, $397,000' 14.41% , _ _ � __ -- - ._ $517,895' $525,272 $556,000 $231,000 $787,O�Oj 41.55°/a ! _ ---- � $152,055'' $167,018 $198,000 ($20,000) $178,OOOI -10.10% $131,168 $129,000' _-- ---- . _ $129,000 $6,450�� $135;450' S.00% $193,353� $200,571� $180,000'��� $20,000' $200,000��, 11.11% _, _ _' --- __ � $100,764', $98,729 $101,100� $0'-- $101,100i 0.00% $88,047I $85,881 $90,000 $25,000', $115,000', 27.78% , _ __ _ -_ $2,379 $1,671, $2,000 $0� $2,000 0.00% , , _ _-- -i $3,377 $5,326', $3,000', $1,000 $4,000' 33.33% $197,234 $218,643' -- - � $198,000, $20,000 $21$,000� 10.10% $5,213' $3,8661 $2,000 $5,000 $7,O�Oi 250.00% $3,887,360'I $4,623,931 $4,383,560 $695,061 �, $5,078,621; 15.86% 1,334 1, 334 796, 026 F ��2 ,1 ,1 1,808' $4,343,560 $690,061 $5,033,621 12.50% 12.50% � � �" ' ' ! � � i APPROVED FINAL - Background Information 2320 Roads Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2320.1100.0000 Salaries & Wages <-> Base Salaries & Wages <-> 3 Additional Term Labourers--34 weeks (April to November) Total 2320.1100.0000 2320.1200.0000 Overtime <-> Winter Control <-> Special Events <-> Emergency Call-in <-> Contract Supervision & Misc. Overtime <-> <_> Streetlight Inspection BUDGET $1,666,493 $88,674 Salaries & Wages $1,755,167 Above average snowfall (Jan to March) requires additional funding for snow removal $80,000 $15,000 $5,000 $5,000 $3,000 $40,000 Tota12320.1200.0000 Overtime $148,000 2320.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical. $388,893 <-> 3 Additional Term Labourers -May 2008 to September 2008 $12,779 Total 2320.1400.0000 Employer Contributions $401,672 2320.1900.0000 Uniforms <-> As per the Collective Agreement (plus term safety shirts, rain gear, safety vests, gioves, $25,000 ear protection, safety glasses, hard hat liners, small safety kits) Tota12320.1900.0000 Uniforms $25,000 2320.2110.0000 Travel <-> Parking & mileage <-> Reduced by TJQ 2320.2131.0000 Ceilular Phones & Pagers <_> <-> <_> Cellular Phone Charges Cellular Phone Charges-Reduced by TJQ Pager Charges Tota12320.2110.0000 Travel $2,500 ($1,000) $1,500 $4,000 ($1,200) $450 Total 2320.2131.0000 Cellular Phones & Pagers $3,250 2320.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $4,495 system upgrades Tota12320.2140.0000 Telephones $4,495 2320.2220.0000 Subscriptions & Publications <-> Allowance for standards, regulations and legislation, reference materials $500 <-> Municipal Infrastructure Data Standard Renewal $1,000 <-> Grey Island net based GPS/AVL subscription $850 Total 2320.2220.0000 Subscriptions & Publications $2,350 2320.2340.0000 Seminars & Education <-> Ontario Good Roads Association (Roads Foreperson) T.J. Mahony Course <-> Effective Management (Roads Foreperson, Skilled Shop Foreperson) <-> Heavy Equipment Training - 1 New back-up operator, Gradall, Grader <-> Propane Handling - Asphalt Hot Box and Steam Generator <-> Defensive Driving - 25 Full-time, 6 Terms @$75/person � �.�3 $1, 000 $2,000 $5,000 $1,000 $2,325 � ` ' ' ♦>'. � � i APPROVED FINAL - Background Information 2320 Roads Run Date 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Association of Ontario Road Supervisors - Public Administration Report Writing - 2 $1,000 Technical Management Courses Total 2320.2340.0000 Seminars & Education $12,325 2320.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $53,152 Total 2320.2370.0000 Insurance Premium $53,152 23202371.0000 Self Insurance <-> Insurance Deductible $15,000 Total 2320.2371.0000 Self Insurance $15,000 2320.2392.0000 Consulting & Professional <-> Bridge and Structure Needs Analysis (next complete update 2008) $8,000 Total 2320.2392.0000 Consulting & Professional $8,000 2320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen <-> Meal Allowance $1,000 Tota12320.2394.0000 Recpt,Prom.&Sp.Ev.,Gen $1,000 2320.2395.0000 Memberships <-> Ontario Assoc. of Certified Engineering Technicians and Technologists (2) Coordinator, Infrastructure Contracts/Inspector, Municipal Infrastructure <-> Ontario Good Roads Association (City Membership) Tota12320.2395.0000 Memberships $360 $1, 800 $2,160 2320.2396.0000 Photo,Mapping,Printing <-> Conversion of Storm Sewer Inspection VHS tapes to DVD $1,000 Tota12320.2396.0000 Photo,Mapping,Printing $1,000 2320.2408.0001 Rpr & Mnt-Winter Control <-> Winter Sand $40,000 <-> Winter Salt <-> Above average snowfall (Jan to March) requires additional funding for snow removal (sand - $10,000 & salt - $100,000) $350,000 $110,000 Total 2320.2408.0001 Rpr & Mnt-Winter Control $500,000 2320.2408.0002 Rpr & Mnt-Contract Serv <-> Liquid Calcium Contract and Flake Calcium purchase (dust control) <-> Curb Cutting Contract (primarily offset by revenue) <-> Catchbasin Cleaning Contract <-> Storm Septor Manhole Cleaning Contract <_> <-> <_> Storm Sewer Repairs Sewer Flushing and Inspection Program Tree Maintenance within road allowances <-> Spill Responses & Clean-up $95,000 $12,000 $40,000 $15,000 $35,000 $70,000 $100,000 $30,000 Total 2320.2408.0002 Rpr & Mnt-Contract Serv $397,000 2320.2408.0003 Rpr & Mnt-Maint Materials <-> Granular A/Limestone and other Aggregates <-> Asphalt incl. Asphalt Patching Program <-> Topsoil and Sod (ditches and boulevards) <-> Culverts (Partially offset by Revenue) <-> Easement Charges for storm sewer crossings <-> Catchbasin and Manhole Repair Materials <-> Neighbourhood Issues (incl. illegal dumping) ° �.$4 $350,000 $125,000 $15,000 $22,000 $7,000 $28,000 $10,000 • � ' !'', � � i APPROVED FINAL - Background Information 2320 Roads Ru� �ate : siioi2oos s:za aM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Miscellaneous Items $5,000 <-> Sidewalk and curb repair materials $75,000 <-> Increase for road materials such as granular A/limestone & other aggregates. $150,000 Total 2320.2408.0003 Rpr & Mnt-Maint Materials $787,000 2320.2409.0000 Highway Aids-Repair & Maintenance <-> CN/CP Railroad Signal Charges <-> Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS <-> Misc. signs incl. hardware & posts <-> Line Painting and Street Print Contract and purchased materials <-> Reduced by TJQ <-> Rural Road Speed Limit Posting Program (80 km/h bylaw) <Deleted by TJQ> Rural Road Speed Limit Posting Program (80kh/h bylaw) Total 23202409.0000 Highway Aids-Repair & Maintenance 2320.2435.0000 Building Repairs & Maintenance $33,000 $45,000 $50,000 $60,000 ($10,000) $10, 000 ($10,000) $178,000 <-> Share of Overhead for Municipal Garage ( Includes Cross Charge ) $135,450 Total 2320.2435.0000 Building Repairs & Maintenance $135,450 2320.2457.0000 Vehicle-Repair & Maintenance <-> Repair and maintenance of (20) Roads Section Licensed vehicles $180,000 <-> Above average snowfall (Jan to March) resulted in increased equipment usage and $20,000 corresponding repairs Total 2320.2457.0000 Vehicle-Repair & Maintenance $200,000 2320.2476.0000 Off Mach(Eqpt-Rprs & Maintenance <-> Repairs to Misc. office equipment $100 Total 2320.2476.0000 Off Mach/Eqpt-Rprs & Maintenance $100 2320.2478.0000 Misc.Equipment Repairs & Maintenance <-> Repair and maintenance of equipment $101,000 Total 2320.2478.0000 Misc.Equipment Repairs & Maintenance $101,000 2320.2678.0000 Misc Equipment Rentals <-> Large & Small Equipment Rentals (Winter Control, ditching & culvert renovations) $115,000 Total 2320.2678.0000 Misc Equipment Rentals $115,000 2320.5300.0000 Stationery & Office Supplies <-> General office supplies $2,000 Total 2320.5300.0000 Stationery & Office Supplies $2,000 2320.5640.00�0 Small Tools <-> Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes provision for small tools, safety items, etc. Total 2320.5640.0000 Small Tools 2320.5900.0000 Gas, Oil, Tires Etc. <-> Operation of Road Division Vehicles and Equipment (diesel and gasoline) Total 2320.5900.0000 Gas, Oil, Tires Etc. 2320.5902.0000 Misc. Equip. (under $750) <-> Sundry consumable items such as tape measures, survey stakes, spray paint, cameras, batteries <_> <_> One Plate Tamper Two Quick Cutsaws Total 2320.5902.0000 Misc. Equip. (under $750} Total . ! :�. 8 5 $4,000 $4,000 $218,000 $218,000 $3,500 $1,500 $2,000 $7,000 $5,078,621 • "� ` � � � i APPROVED FINAL - Background Information 2320 Roads Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Total Expenses Revenue 2320.9990.0000 Other Revenue <-> Revenue from Curb Cuts and Driveway Culverts & Spill Responses & Clean-up Total 2320.9990.0000 Other Revenue Totai . Total Revenues Net Expenses ` �.JU $5,078,621 ($45,000) ($45,000) ($45,000) ($45,000) $5,033,621 2132 Property Maintenance City of Pickering 2008 APPROVED FINAL - Current Budget �iI�Z� Actual EXPENDfTURES ' 1100 Salaries & Wages ' $155,545�, 1200 Overtime ' $3,985 1400 Employer Contributions ' $32,343 1900 Uniforms $1,333', 2131 Celiular Phones & Pagers $800!' 2340 Seminars & Education I $578 2370 Insurance Premium ' $670'. 2437 Tree Maintenance $39,901''' 2438 Lighting & Repair Maint. ,, $20,206 2457 Veh - Re airs & Maintenance I $3,679 _ P ; 2478 Misc Equip Repairs ' $8,060', , 2482 Grounds Upkeep $33,081''! 2678 Rental Misc Equip $20,054' 6900 Gas, Oil Tires ' $9,661 5902 Misc Equip & Tools (under $750) ' $377, Total EXPENDITURES ' $330,2741 EVENUES 9990 Other Revenue Total REVENUES ,587) ,587) 3.687'� • �. �3 7 2007'', 2007 INCREASE YTD APPROVED' (DECREASE}! $232,058 $244,502! $13,3821 $5,000, $42,253' $50,904', $1,250 $1,500 _ $861', $1,000'. $0 $500 $939 $768 $66,450� $70,000 $8,864, $20,OOOj $4,965 $5,000� $9,735 57,000 $12,878I $50,000 $17,535' $25,800 $15,953 $8,325' $441 $500 $427,565I $490,799 ,887) $0 ,887), $0' $425,678', $490,799 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget evised' %a CHANGE 2008 i 2008 VS. $12,987'''- - $257,489'� _._ _ _---.----_.l $2,000 $7,000+ $237,--- - $51,141 i, _ _ ----- , $0 $1,500 _____ ___ .� $0�---- $1,OQO $450'' $950'. $2,524 $3,292'', $0 -- $70,000' $o, $2o,aoo --- $0 � $5,000� _ $2,000 $9,000 $50,000 _$100,000+ $3,000� ____. $28,$fl�� $7,675'' $16,000! $11,900 - $12„400' $92,773� $583,572!, �. � �, � ----- 773', $583,572 5.31 % 40.00% 0.47% 0.00% 0.00% 90.00% 328.65% 0.00% a.00�ra 0.00°/a 28.57% 100.00% 11.63% 92.19% 2380.00% 18.90°/a 0.00% 0.00% 18.90°/a ! "" • ! � � i APPROVED FINAL - Background Information 2132 Property Maintenance Run Date 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2132.1100.0000 Salaries & Wages <-> Base Salaries & Wages 2132.1200.0000 Overtime <_> <_> <-> Winter Control Emergency Call-in City Events BUDGET $257,489 Total 2132.1100.0000 Salaries & Wages $257,489 Tota12132.1200.0000 Overtime 2132.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2132.1900.0000 Uniforms <-> As per the Collective Agreement $5,000 $1, 000 $1, 000 $7, 000 $51,141 Total 2132.1400.0000 Employer Contributions $51,141 Tota12132.1900.0000 Uniforms $1, 500 $1, 500 2132.2131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges $1,000 Total 21322131.0000 Cellular Phones & Pagers $1,000 2132.2340.0000 Seminars & Education <-> Business related workshops, seminars & safety education $500 <-> Defensive Driving - 2 Full Time, 4 Terms $450 Total 2132.2340.0000 Seminars & Education $950 21322370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $3,292 Total 2132.2370.0000 Insurance Premium $3,292 2132.2437.0000 Tree Maintenance <-> Tree maintenance on City property Total 21322437.0000 Tree Maintenance $70,000 $70,000 2132.2438.0000 Lighting Repair & Maint. <-> To cover maintenance, repairs and replacement of walkway lighting $20,000 Total 21322438.0000 Lighting Repair & Maint. $20,000 21322457.0000 Vehicle-Repair & Maintenance <-> Repairs and maintenance of vehicles $5,000 Total 2132.2457.0000 Vehicle-Repair & Maintenance $5,000 2132.2478.0000 Misc.Equipment Repairs & Maintenance <-> Repair and maintenance of equipment $9,000 Total 2132.2478.0000 Misc.Equipment Repairs & Maintenance $9,000 2132.2482.00D0 Grounds Upkeep <-> Maintenance and Repair of City property, including sod, fences, brick interlock, graffiti removal, vandalism, concrete & asphalt <-> Reduced by TJQ <-> Senior Snow Removal for 2008 Total 2132.2482.0000 Grounds Upkeep 21322678.0000 Misc Equipment Rentals <-> Rental of equipment and vehicles for seasonal operations ' �_ O 0 $50,000 ($25,000) $75,000 $100,000 $18,000 � } . �',, � � i APPROVED FINAL - Background Information 2132 Property Maintenance RunDate 6/10/20089:28AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Rental Pick-up Truck for "Eyes on the StreeY' program $8,000 <-> Rental of storage facility (downtown) for trackless vehicle $2,800 Totai 2132.2678.0000 Misc Equipment Rentals $28,800 2132.5900.0000 Gas, Oil, Tires Etc. <-> Gas, Oil, Tires etc. $16,000 Total 2132.5900.0000 Gas, Oil, Tires Etc. $16,000 2132.5902.0000 Misc. Equip. (under $750) <-> 2 Chainsaws <-> 6 Trimmers <-> Portable 3' Trash Pump <-> 4 Handheld Blowers <-> 1 Truckload Vacuum Total Expenses Revenue Total Revenues $1,000 $3,000 $2,000 $1, 500 $4,900 Total 2132.5902.0000 Misc. Equip. (under $750) $12,400 Total. $583,572 $583,572 Net Expenses $583,572 f �g9 2230 Crossing Guards XPENDITURES 2399 Outside Agency Serv Total EXPENDITURES City c�f Pickering 2008 APPROVED FINAL - Current Budget YTD Actuals as of December 31. 2007 Run Date : 6/10/2008 9:31 AM ReportName: CurrentBudget 2006', 2007 2007' INCREASE'� Revised' % CHANGE Actuai YTD' APPROVED' (DECREASE) 2008' 2008 VS. Actuals BUDGETI ' Budqet' ' ' $291,160, � _ --- 1 $298,553 $305,4001 $10,000� $315,400 $291,160I $298,553�I $305,400� $10,000 $315,4001 ; $291,160'i $298,553; $305,400 $10,000 $315,400' ` �. J 0 3.27% 3.27% 3.27% � � , . � � � i APPROVED FINAL - Background Information 2230 Crossing Guards Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2230.2399.0000 Outside Agency Services <-> Based on 2007l2008 contract prices (36 locations). <-> Contingency for additional crossing location (6 months) Total 2230.2399.0000 Outside Agency Services Tota I Total Expenses Revenue Total Revenues Net Expenses t �J� BUDGET $310,000 $5,400 $315,400 $315,400 $315,400 $315,400 Cwty of Pickerin� 2008 APPROVED FINAL - Current Budget 2325 Street Lights 2006 Actual'. EXPENDITURES ', 2478 Misc Equip Repairs $148,002 5530 Utilities - Hydro I $534,132. Total EXPENDITURES ' $682,134' Net , $682,134. * �. 9 2 2007' 2007 INCREASE'' YTDI, APPROVED' (DECREASE), Actuals BUDGET ' YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report N2me: Current Budget Revised, % CHANGE 2008' 2008 VS. ____ _ - $155,311 $152,OOOi $OI $152,000 $528,650 $560,850 ($5,767) $555,083 $683,961I $712,850 ($5,767)i $707,083 $683,961, $712,850' ($5,767) $707,083 0.00% -1.03°/a -0.81 % -0.81 % Gi�y of Pi��erir�g 2008 APPROVED FINAL - Background Information 2325 Street Lights Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2325.2478.0000 Misc.Equipment Repairs & Maintenance <-> Monthly repairs on existing streetlights by Veridian, including labour, vehicle, material costs for replacements and U/G cable repairs. (T-6-2006) <-> Veridian connections pole replacement program that affects existing streetlights. Misc. locations (TBA by Veridian) BUDGET $150,000 $2,000 Total 2325.2478.0000 Misc.Equipment Repairs & Maintenance $152,000 2325.5530.0000 Utilities - Hydro <-> Based on an anticipated rate increase of 5% over 2007 estimated actuals $555,083 Total 2325.5530.0000 Utilities - Hydro $555,083 Total. $707,083 Total Expenses Revenue Total Revenues Net Expenses r � � � $707,083 $707,083 City of Pickering 2008 APPROVED FINAL - Current Budget 2430 Environmental Services EXPENDITURES 2210 Advertising 2370 Insurance Premium 2392 - A - Consulting 2397 Compost Collection 2398 Garbage Collection 5320 Environmental Programs Total EXPENDITURES EVENUES 9990 Misc Income Total REVENUES Net 2006 Actual $22,899'. $0 _ $0 $0_ $8,400' $0 $31 � �. 9 4 2007 2007 INCREASEI, YTDI APPROVEDI (DECREASE) $5,421 I $0 $3,285'�, $0' $15, 000 $81,912 $105,618, ($14, 081)', ($14.08111 1, 537 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Curtent Budget Revised' % CHANGE 2008 i, 2008 VS. S5,000 $1,000 - $6,0001 _ ___$902 $0', $902I _. _ � $0' $0 $OI $0 _ $Oi $�� __. $12,000' $3,000� $15,00(7 I_ --- -_ $117,500', $15,500 $133,000'� $134,500 $20,402 $154;902! _ ($4,000) ____ 20.00% 0.00% 0.00% 0.00% 25.00% 13.19°/a 15.17% 28.57% 28.57% 120,500; $16,402� $136,902, 13.61% � "' � # � � i APPROVED FINAL - Background Information 2430 Environmental Services RunDate:6/10/2008928AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2430.2210.0000 Advertising <-> Existing and Proposed Programs Tota12430.2210.0000 Advertising BUDGET $6,000 $6,000 2430.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $902 Total 24302370.0000 Insurance Premium $902 2430.2398.0000 Garbage Collection <-> Garbage Bag Tag Purchases (Expense is offset by revenue from the program) $15,000 Total 2430.2398.0000 Garbage Collection $15,000 2430.5320.0000 Program Suppiies <-> <_> <-> �_> <_> <_> �_> Promotional Activities & Materials Social Marketing Pesticide Control Corporate Green Committee Dog Waste Diversion Waterfowl Management Program Expansion Egg Oiling Program Dog Waste Diversion expansion <-> Community Clean-ups <Reduced by TJQ> Community Clean-ups <-> Waterfowl Management Program (includes goose relocation and diversion) <Reduced by TJQ> Waterfowl Management Program Total 2430.5320.0000 Program Supplies Total . Total Expenses Revenue 2430.9990.0000 Misc Income <-> COA Waste bin advertising program <-> Garbage Bag Tag Sales Total Revenues Net Expenses M �. 9 5 Total 2430.9990.0000 Misc Income Total . $10,000 $15,000 $2,500 $36, 500 $8,000 $8,000 $5,000 $26,000 ($2,000) $32,000 ($8,000) $133,000 $154,902 $154,902 ($3,000) ($15,000) ($18,000) ($18,000) ($18,000) $136,902 2718 Parks EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel City of Pic�Cering 2008 APPROVED FINAL - Current Budget 2006 Actual ' $1,189,836 ' $53,125 � ; ' $213,521'. $14, 979' , $333 2131 Cellular Phones & Pagers $3,002, ; , 2140 Telephones 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2395 Memberships 2396 Photo, Mapping, Printing 2399 Outsitle Agency Serv 2429 Parks Repairs & Maintenance 2435 Build Repairs & Mtce 2457 Veh - Repairs & Maintenance 2478 Misc Equip Repairs 2482 Grounds Upkeep 2648 Building Rentals 2678 Rental Misc Equip 5300 Stationery & Office Supplies 5320 Program Supplies 5510 Utilities - Water ... . . ._.. _._. ... . 5530 Utilities - Hydro 5900 Gas, Oii Tires 5901 Fertilizer, Grass Etc. 5902 Misc Equip & Tools (under $750) 8960 Taxes Tenant Total EXPENDITURES $3,133' ' $1,516' $47,914 $2,879 ; $700, , $0� _ $0 $54,603 $56, 732 , $73,005' $87,307', $227,655I $35'; $57,985 I $1,186 $0i $21,109� $70, 043 � $106, 430 $31,172 $8,283 $184, 898! ', $2,511,382 9930 Rentals 9990 Other Revenue 9995 Communities in Bloom ' � Total REVENUES _ N et t ($9,955) ($26,951) $0 $2,474 �A. V � 2007 2Q07 INCREASE''� YTD', APPROVEDI (DECREASE) YTD Actuals as of December 31. 2007 Run Date : 6/10/2008 9:31 AM teport Name: Currenl Budget sed % CHANGE 2008 2008 VS. ---- � $1,268,414, $1,370,492'i $73,585 $1,444,077; 5.37% ______- $46,646� $77,000 $0�, -__. $77,000� 0.00% __ . . _--� $230,278' $264,152, $2,362 $266,514 0.89% $15,429 $20,0OO��i $0 $20,000'j 0.00% ; _-- $300t 0.00% $2121 __ $300� $0,-___ � $1,900' $4,000 . ($1,000) $3,000� -25.00% $4,455 $4,073', $626 $4,699 15.37% -- $2,965,. . $3,000'', $3,825 $6,825 127.50°/a $49.130 _ .-. i $7,399 $6Q037; 14.06% 52,638', $10,755!, $10,000� $0' $10,0001, 0.00°/a $795 $980 . $120' $1,100' 12.24°/a . -- 1 0.00% $0 $200', $0 $2001 $0 $0 $0 $0 0.00% _----- -__ . $48,036� $59,000� ($9,000) $50;000' -15.25% $59,627 $60,500 $3,025 $63,525} 5.00% $69,527 $68,000 $2,000 $70,000� 2.94% $100,215 $85,000', $5,000 $90,000' S.88%'' ___ -- __ , $217,251' $254,500'' ($40,000) $214,5001 -15.72% ; _ _____ , $20 $351 $0 $35' 0.00% ,--- _ $56,051 $56,500' $35,350' $91;850 62.57% $1,678 $1,500 $0 ____ $1,500' 0.00% _:,_._ $30,000 $35,000 $65,0�0� 116.67% $25,606�, $22,798�; $5,241 $28,0391 22.99% i. ,, . .. _...___._._ .__. . ___y . _... $80,000 ($2,909) ... $77,09'1; -3.64% $$23,710' $108,000 $16,000� $124,000! 14.81% $37;750 $46,000 $0 $46,000; 0.00% $10,537 $8,300 $20,500 $28,800; 246.99% $189,389 $192,4051 $5,865 $198,270� 3.05°/a $2,711,805, $2,879,373' $162,989', $3,042,362'. 5.66% ($25,248), ($30,624)', ($10,018)''' 915'. ($6,350)i ($30, 000) I $0' ($15, ($36,350)' ($15, $2,843,023 $147 $0 _ ($6,350)y!, _ _ __ __, $0 ($30,000}� 1 0.00% 0.00% 0.00% 41.27% __ __ $2,991,012 5.21% : IY '"; , , , f' ��: APPROVED FINAL - Background Information 2718 Parks Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2718.1100.0000 Salaries & Wages <-> Base Salaries & Wages 2718.1200.0000 Overtime <-> Winter Control <-> Special Events (Includes Canada Day) <-> Emergency Call-in <-> Park Lighting Inspection BUDGET $1,444,077 Total 2718.1100.0000 Salaries & Wages $1,444,077 Tota12718.1200.0000 Overtime 2718.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical $20,000 $50,000 $2,000 $5,000 $77,000 $266,514 Total 2718.1400.0000 Employer Contributions $266,514 2718.1900.0000 Uniforms <-> As per the Collective Agreement--(plus Student Safety shirts, rain gear, safety vests, $20,000 boots, ear protection, safety glasses, hard hat liners, small safety kits Tota12718.1900.0000 Uniforms $20,000 2718.2110.0000 Travel <-> Parking & mileage 2718.2131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges 2718.2140.0000 Telephones $300 Tota12718.2110.0000 Travel $300 Total 2718.2131.0000 Cellular Phones & Pagers <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades Tota12718.2140.0000 Telephones 2718.2340.0000 Seminars & Education <-> Defensive Driving - 23 FTl8Terms @ $75pp <-> Backhoe Training--1 new back-up operator <-> Tree Pruning--Outside Contractor to train staff (training manuals, workshop supplied) <-> Business Related Workshops Seminars and Education Total 27182340.0000 Seminars & Education $3,000 $3,000 $4,699 ;, � ... $2,325 $1, 000 $1,500 $2,000 $6,825 27182370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $60,037 Total 2718.2370.4000 Insurance Premium $60,037 2718.2371.0000 Self Insurance <-> Insurance Deductible $10,000 Total 2718.2371.0000 Self Insurance $10,000 2718.2395.0000 Memberships <-> International Society of Arboculture --(Coord. Parks & Prop) <-> Ontario Parks Association--(City Membership) <-> Ontario Turfgrass Association--(City Membership-Foreperson, Parks & Prop) <-> Organic Landscape Alliance--(Foreperson, Parks & Prop) <-> Society of Municipal Arborists--(Coord. Parks & Prop) ' �. 9 "7 $205 $575 $120 $125 $75 ! !' a t'. � � i APPROVED FINAL - Background Information 2718 Parks R�� oate : si� o�zooa s:2a aM Report Name: Backqround Info. with Totals 2008 Revised 2718.2396.0000 Photo,Mapping,Printing <-> Colour printing of maps BUDGET Tota127182395.0000 Memberships $1,100 Tota12718.2396.0000 Photo,Mapping,Printing 2718.2429.0000 Parks Repairs & Maintenan <-> To cover maintenance, repairs and replacement of outdoor electrical and lighting (parks, sports fields, utility buildings, etc.) $200 $200 $59,000 <-> Reduced by TJQ ($9,000) Total 2718.2429.0000 Parks Repairs & Maintenan $50,000 2718.2435.0000 Building Repairs & Maintenance <-> Caretaking supplies <-> Misc. Building supplies $1,575 $6,300 <-> Contracted repairs and maintenance to accessory buildings I clubhouses $15,750 <-> Share of Overhead for Municipal Garage ( Inciudes Cross Charge ) $39,900 Total 2718.2435.0000 Building Repairs & Maintenance $63,525 2718.2457.0000 Vehicle-Repair & Maintenance <-> Repair & Maint of - Parks Section Licensed Vehicles $70,000 Total 2718.2457.0000 Vehicle-Repair & Maintenance $70,000 27182478.0000 Misc.Equipment Repairs & Maintenance <-> Repairs to large and small equipment (off road) $90,000 Total 2718.2478.0000 Misc.Equipment Repairs & Maintenance $90,000 2718.2482.0000 Grounds Upkeep <-> Ball Diamonds (infield material & mound clay) <-> Fencing repairs (sports fields, property line) <-> Topsoil and Sod (including top dressing sports fields) <-> Lumber to repair (picnic tables, park benches, bleachers) <-> Flowers <-> Shrubs and Trees (renovate existing beds) <-> Misc. Supplies <-> Concrete/Interlock Brick/Asphalt Repairs <-> Welis - supply of bottled water, system maintenance and rental of chlorinators for rental properties <-> Signs (replacements) <-> Play Unit Maintenance (repairs due to vandalism) <-> Aggregates (pathway repairs) <-> Plumbing maintenance and repairs to irrigation systems <-> Paint 2718.2648.0000 Rec. Building Rentals <-> Brougham Park 2718.2678.0000 Misc Equipment Rentals <-> Portable Washrooms <_> <_> <-> <_> Total 2718.2482.0000 Grounds Upkeep Total 27182648.0000 Rec. Building Rentals Vehicles for trim crews, Blvd maint, horticulture, inspections Power tools and equipment (generators, augers) Equipment for winter control Tractor for Beach Rake/Conditioner r � � � $15,000 $20,000 $50,000 $15,000 $25,000 $10,000 $1, 500 $15, 000 $4,000 $4,000 $20,000 $10, 000 $20,000 $5,000 $214,500 $35 $35 $20,000 $27,000 $2,000 $5,000 $15,000 � '"� • ;�' � � i APPROVED FINAL - Background Information 2718 Parks Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Fencing for Winterfest Fireworks $2,000 <-> 4 Rental Storage Units for 12 months (Dunmoore Park) $9,900 <-> 4 Rental Storage Units for 12 months (Kinsmen Park) $9,900 <-> 1 Storage Unit Lakefront for 6 months $1,050 Total 2718.2678.0000 Misc Equipment Rentals $91,850 2718.5300.0000 Stationery & Office Suppl <-> General office supplies 2718.5320.0000 Program Supplies $1,500 Total 2718.5300.0000 Stationery & Office Suppl $1,500 <-> Communities in Bloom --(Miscellaneous supplies & community program development $45,000 for CIB competition) <-> Supplies, Materials and Rentals for City Events $20,000 Total 2718.5320.0000 Program Supplies $65,000 2718.5510.0000 Utilities - Water <-> Based on 2007 estimated actual and anticipated rate increase Total 2718.5510.0000 Utilities - Water 2718.5530.0000 Utilities - Hydro <-> Walkway and park lighting -(based on an anticipated rate increase of 5% over 2007 estimated actuals Total 2718.5530.0000 Utilities - Hydro 2718.5900.0000 Gas, Oil, Tires Etc. <-> Gas, Oil, Tires etc. Total 2718.5900.0000 Gas, Oil, Tires Etc. 2718.5901.0000 Fertilizer,Grass Seed,Weed <-> Organic/natural fertilizer <-> Seed $28,039 $28,039 $77,091 $77,091 $124,000 $124, 000 $30,000 $10,000 <-> Miscellaneous (Alternatives to pesticides) $6,000 Total 2718.5901.0000 Fertilizer,Grass Seed,Weed $46,000 2718.5902.0000 Misc. Equip. (under $750) <-> Roller brushes, blades for chipper, flail mower and ball diamond drag, sundry items, cameras. Tree maintenance equipment (small hand tools). First Aid supplies, 45 gallon drums, wheelbarrows, locks for gated watercovers, chainsaws, etc. <-> One Power Sweeper for Pathways <_> <_> <_> <_> <_> <_> Fertilizer Spreader Core Aerator Debris Blower Turf Roller Skid Steer Track Kit Diamond Edger 2718.8960.0000 Taxes - Tenant <-> Conservation Authority <_> <_> <-> <-> Total 2718.5902.0000 Misc. Equip. (under $750) Frenchman's Bay Ratepayers Ontario Power Generation / Ontario Realty Corporation - Greenspace Licenses Rosebank Reservoir West Duffin Creek Trail lOntario Realty Corp Total 2718.8960.0000 Taxes - Tenant * �. 9 9 $8,300 $3,000 $1, 000 $3,000 $2,000 $5,000 $4,000 $2,500 $28,800 $5,690 $4,690 $169,000 $16,410 $2,480 $198,270 � � . �, � � i APPROVED FINAL - Background Information 2718 Parks Run Date : 6/10/2008 928 AM Report Name: Backqround Info. with Totals 2008 Revised Total Expenses Revenue 2718.9930.0000 Rentals - User Fees <-> Parks Permits <_> <_> Sports Camps/Tournaments Hydro Costs Tennis Courts BUDGET Total. $3,042,362 Total 2718.9930.0000 Rentals - User Fees $3,042,362 ($3,750) ($1,500) ($1,100) ($6,350) 2718.9990.0000 PARKS-Misc Revenue <-> Region of Durham Boulevard Maintenance ($30,000) Total 2718.9990.0000 PARKS-Misc Revenue ($30,000) 2718.9995.0000 Oth Rev-Commun in Bloom <-> Communities in Bloom - Sponsorship ($15,000) Total 2718.9995.0000 Oth Rev-Commun in Bloom ($15,000) Total . ($51,350) Total Revenues Net Expenses s � Q 0 ($51,350) $2,991,012 Gity of Pic��rirtg 2008 APPROVED FINAL - Current Budget 2315 Operations Centre-Munici I Gara 2006 Actual EXPENDITURES ' ' 1100 Salaries & Wages � $418,648 1200 Overtime ' $3,853� 1400 Employer Contributions $89,121 ' 1900 Uniforms ' $10,694 2110 Travel ' $441 ' 2122 Freight, Express & Cartage I $4741, 2131 Cellular Phones & Pagers $1,069' 2140 Telephones $10,496 2220 Subscription & Publications $5 _ I , 2340 Seminars & Education ' $961' 2370 lnsurance Premium $14,072, 2392 Consulting & Professional $8,538' 2395 Memberships $310 2399 Outside Agency Serv ' $0 2435 Build Repairs & Mtce ! $82,613'� 2457 Veh - Repairs & Maintenance ' $6,106'' 2478 Misc Equip Repairs $6,434 2678 Rental Misc Equip $608 5300 Stationery & Office Supplies $1,434, 5302 Forms ' $2,051' 5520 Utilities - Gas ' $22,195'. 5530 Utilities - Hytlro $68,280 5540 Utilities - Oil $2,380 5900 Gas, Oil Tires $4,508. 5902 Misc Equip & Tools (under $750) ', $4,134' 5903 Shop Supp�ies ' $22,278�i Total EXPENDITURES $781,703' EVENUES 9000 Misc. Revenue 9916 Vending Machines 9990 Other Revenue 9954 Netted Revenue Total REVENUES $0 ($428) ($77,489)', 2007 2007 INCREASEI YTD' APPROVED'' (DECREASE) $462,718, $415,170 $3,830! $5,000; $95,440 $94,048 $11,678 $13,000 $632', $400' $857 $600, $152' �1,200_ _ $14,754 $12,8951 $0',, $200' , $864 $1,750' $13,373 $14,649 $5,184, $10,000 $120!, $720I, $0' $0�, $86,081 $89,800' $10,293 $6,200 $8,892 $6,500 $3,889'', $7001 $2,056 $2,000' $4,390 $3,000 $24,233 $26,640 $72,288', $71,700'. $3,032', $3,5811, $6,548' $5,500' $5,649 $4,000 $24,225 $22,000 $861,177 $811,253! $pl ($424)' ($71,887). '$330,109) et ' $347,931' $458,757 � � � 1 YTD Actuals as of December 31. 2007 Run Date : 6/10/20089:31 AM Report Name: Current Budget Revised' % CHANGE 2008 �i, 2008 VS. - -- $82,226, $497;396j 19.81% __ _: $OI $5,f100j 0.00% $16,264� $110,312T 17.29% $0 $43;000; 0.00% $100, . $500�1 25.00% $0 � $600� 0.00% __ __ _ $0 $'1,200 0.00% $3, 528 � , $16,423 27.36% $0'- -_ $200' 0.00% _ _ _ _.__.1 _ . ($250) $1,5a0+ -14.29% $169 $14,81$!, 1.15% - - --r ($1,000)I $9,000� -10.00% $0 $720� 0.00% $1,400 $1,400I, 0.00% __ -- --- - $4,670 $94,470? 5.20%a $1,800 . $8,000{ 29.03% -- - $0 $6,500I 0.00% $5,000 . $5,700i 714.29% $0�'� $2;000'�� 0.00% $500 - $3,500' 16.67%0, _ _ - ---- ($2,407) $24,233 -9.04% _ _ __ _. ._ . _ _ $4,202' $75,902 5.86% $269 $3,850� 7.51°/a $500 - - $6,OOQ��� 9.09°/a --- �_ _ . _ $1,000 $5,000 25.00% ___.--- --- , $0�� $22,OQ0; 0.00% $117,971' $929,224I, 14.54% _ ($1,000) $0� ($1,000)' 0.00% _.._ __._ , ($600) $0� ($600)'y 0.00% ($75,000), $0 ($75,000)I 0.00% ----_ _ _ " $10,000 ($360,000) -2.70% >370,000), 6446,600)' $1D,000 ($436,600) -2.24% I� $127,971', $492,624, 35.09% i ""r . , �<. � � i APPROVED FINAL - Background Information 2315 Operations Centre-Municipal Garage RunDate:6/10/20089:28AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Expenses 2315.1100.0000 Salaries & Wages <-> Base Salaries & Wages $437,209 <-> Mechanic - (Full Year - Health & Safety) $60,187 Total 2315.1100.0000 Salaries & Wages $497,396 2315.1200.0000 Overtime <-> To service emergency repairs and be available for winter call in $5,000 Tota12315.1200.0000 Overtime $5,000 2315.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical $95,492 <-> Mechanic (Estimated Benefits) $14,820 Total 2315.1400.0000 Employer Contributions $110,312 2315.1900.0000 Uniforms <-> As per the Collective Agreement -(Includes Tool Allowance) Tota12315.1900.0000 Uniforms 2315.2110.0000 Travel <-> Parking & mileage Tota12315.2110.0000 Travel $13, 000 $13, 000 $50Q $500 2315.2122.0000 Freight,Express & Cartage <-> To pay for shipment of Auto repair parts $600 Total 2315.2122.0000 Freight,Express & Cartage $600 2315.2131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges $1,200 Total 2315.2131.0000 Cellular Phones & Pagers $1,200 2315.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2315.2220.0000 Subscriptions & Publications <-> Maintenance & Repair Manuals & CD ROM's 2315.2340.0000 Seminars & Education $16,423 Tota12315.2140.0000 Telephones $16,423 Total 2315.2220.0000 Subscriptions & Publications <-> Courses and training programs for mechanics Total 2315.2340.0000 Seminars & Education '� 11 ', � � $1,500 $1, 500 2315.2370.0000 Insurance Premium <-> Insurance allocation reviewed and revised for the 2008 current budget $14,818 Total 2315.2370.0000 Insurance Premium $14,818 2315.2392.0000 Consulting & Professional <-> Soil Contamination Monitoring $10,000 <Reduced by TJQ> ($1,000} Total 2315.2392.0000 Consulting & Professional $9,000 2315.2395.0000 Memberships <-> License Renewals (6 x $120) Tota12315.2395.0000 Memberships 2315.2399.0000 Outside Agency Services * �02 $720 $720 i ' ` t. � � i APPROVED FINAL - Background Information 2315 Operations Centre-Municipal Garage RunDate:6/10/20089:28AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Base hospital support defibrillation program $1,400 Total 2315.2399.0000 Outside Agency Services $1,400 2315.2435.0000 Building Repairs & Maintenance <-> Cleaning contract <_> <_> <_> <-> <-> <_> <-> <_> <-> <_> <_> <-> <_> <_> In-house labour/security Door maintenance contract Furnace maintenance Electrical maintenance Fuel pump maintenance Misc. building repairs Plumbing repairs Health & Safety maintenance and test Disposal of waste water Disposal of waste oil Removal of garbagelrecycling/hazardous waste Rental of water coolers Disposal of Waste Anti-freeze Defibrillator monitoring program $16,800 $21,000 $4,725 $5,250 $6,825 $1,470 $3,675 $4,725 $4,620 $5,565 $6,405 $7, 875 $2,835 $2,520 $180 Total 2315.2435.0000 Building Repairs & Maintenance $94,470 2315.2457.0000 Vehicle-Repair & Maintenance <-> Repair & maintenance of service vehicles $8,000 Total 2315.2457.0000 Vehicle-Repair & Maintenance $8,000 2315.2478.0000 Misc.Equipment Repairs & Maintenance <-> To cover repairs and maintain hoists, jacks, scopes, etc. $6,500 Total 2315.2478.0000 Misc.Equipment Repairs & Maintenance $6,500 2315.2678.0000 Misc Equipment Rentals <-> For rental of tools or equipment for specific job, rental of forklift truck $5,700 Total 2315.2678.0000 Misc Equipment Rentals $5,700 2315.5300.0000 Stationery & Office Supplies <-> General office supplies $2,000 Total 2315.5300.0000 Stationery & Office Supplies $2,000 2315.5302.0000 Forms <-> To supply vehicles w/check books - MTO requirement Tota12315.5302.0000 Forms 2315.5520.0000 Utilities - Gas <-> Based on 2007 actual and anticipated rate increase Total 2315.5520.0000 Utilities - Gas 2315.5530.0000 Utilities - Hydro <-> Based on an anticipated rate increase of 5% over 2007 estimated actuals 2315.5540.0000 Utilities - Oil <-> Municipal Garage--Anticipated usage 2315.5900.0000 Gas, Oil, Tires Etc. <-> Gas, Oil, Tires etc. Total 2315.5530.0000 Utilities - Hydro Total 2315.5540.0000 Utilities - Oil Total 2315.5900.0000 Gas, Oil, Tires Etc. � �03 $3,500 $3,500 $24,233 $24,233 $75,902 $75,902 $3,850 $3,850 $6,000 $6,000 � +" , . � � � i APPROVED FINAL - Background Information 2315 Operations Centre-Municipal Garage RunDate:6/10/20089:28AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET 2315.5902.0000 Misc. Equip. (under $750) <-> Inventory Maintenance $5,000 Total 2315.5902.0000 Misc. Equip. (under $750) $5,000 2315.5903.0000 Shop Supplies <-> To purchase nuts, bolts, etc Total Expenses Revenue -(Inventory increase to reduce replenish calls) Total 2315.5903.0000 Shop Supplies $22,000 $22,000 Total. $929,224 $929,224 2315.9000.0000 Emission Tests Recoverv <-> Durham Region Transit - Service Charges -- Emission Testing & Repairs. ($1,000) Total 2315.9000.0000 Emission Tests Recovery ($1,000) 2315.9916.0000 Vendinq Machines <-> Works Centre -- vending machines 2315.9954.0000 Netted Revenue <-> Services Charges <-> Storage Charges ($600) Total 2315.9916.0000 Vending Machines ($600) Total 2315.9954.0000 Netted Revenue 2315.9990.0000 Other Revenue <-> Recovery of costs from Durham Region Transit Total Revenues Net Expenses * �04 Total 2315.9990.0000 Other Revenue Total . ($193,000) ($167,000) ($360,000) ($75,000) ($75,000) ($436,600) ($436,600) $492,624 City ofi Pickering 2008 APPROVED FINAL - Current Budget Culture & Recreation Division 2006 Actual I 2007; 2007' INCREASE' YTDI APPROVED, (DECREASE)' EXPENDITURES ' 1100 Salaries & Wages ' $4,094,592', $4,231,8261� $4,204,283 1200 Overtime $147,673� $123,228' $130,780�, 1400 Employer Contributions ' $862,228' $868,682 $944,095' , _ _ ; 1800 Conferences ' $0, $1,523� $2,000 1900 Uniforms I $23,675� $25,703�, $25,549� 2110 Travel $12,960! $12,024 $15,800' 2131 Cellular Phones & Pa ers II $19,950'�, $600 2122 Freight, Express & Cartage $0 $0, g � $20, 030 j $21, 510',, 2140 Telephones ' $72,484'� $68,470' $66,779� 2210 Advertising $143,577� $138,820, $144,700� 2211 Trade Shows, Exhib & Displays !. $0 $250I $500 2220 Subscription & Publications i $438 $301 �I $1,000 2340 Seminars & Education $10,850i1 $16,090 $20,900 2365 Purch PrntingBroch/News Ltr $83,348', $82,830 $86,000� 2370 Insurance Premium $117,660' $123,333 $126,075 2371 Ins. Deductible i $3,339 $3,000� $8,000 2392 Consulting & Professional $0, $0' $15,000 , 2394 Recpt, Prom & Sp Events $125,578'' $137,760 $136,730I, 2395 Memberships $6,681 $6,313 $9,249i 2396 Photo, Mapping, Printing $0 $469 $500 2399 Outside Agency Serv $123,222 $135,507 $138,370 2435 Build Repairs & Mtce !, $584,381, $619,566` $602,820. _, , 2457 Veh - Repairs & Maintenance ' $3,901' $6,281' $4,000'', 2478 Misc Equip Repairs $268,081 I, $279,545 $262,627''' _ _ _ ___ , . __ 2480 Antiques Repairs Mtce. $257' $502 $500 2481 Other Fix. Assets Rep & Mtce. $51,097 $65,OOOI $60,800, 2482 Grounds Upkeep $97' $239I $500', . , , , , 2642 Community Use of Schools $912' $2,030' $4,OOQ' 2648 Building Rentals $10I $10' $10' 2678 Rental Misc Equip $1,152� $6,315 $4,400 __ 2682 Land Rentals $8,060 $8,060 $8,100 5300 Stationery & Office Supplies ' $24,480 $25,739', $24,700 5302 Forms $554 $389', $1,600' , , 5320 Program Supplies , $0 $OI, $0�, 5320Athletic Equip. Playroom ' $1,618' $343�I $1,800� 5330 Drop-In Centre Supplies $4,378, $4,928 $4,400 , 5340 Supplies - Special Events $21,820' $19,652 $23,400 5345 Antique Purchases $78' $465 $600 5400 Gift Shop Plaques $2,731 $2,641 $3,000 5510 Utilities - Water $82,315 $85,961 $88,899 5520 Utilities - Gas $338,110 $371, 782, $424,140', 5530 Utilities - Hytlro $866,744 $815,055! $886,240� 5540 Utilities - Oi{ ' $4,700I $4,321 $5,286'. ; 5900 Gas, Oil Tires $7,701' $9,951'' $8,940' 5902 Misc Equip & Tools (under $750) $17,386 $27,615 $27,300 8960 Taxes Tenant $0 $0! $1,575' t �05 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget Revised' % CHANGE , 2008 �'i 2008 VS. � $306, 258 i- $4,510,541 728% I_.____. ____----_, $0' $130;780' 0.00% $12,608 � $956,7a�� 1.34°h - $0� $2,000, 0.00% $0� $�5,5491 0.00% $0 $15,800' 0.00% - $o _-- -�600� 0.00% - -- - $0 $21,510 0.00°/a __ _ _ 4.17% $2,787 $69,566, $9,900� $1�4,600� 6.84%a $0' $500II 0.00% $0' $1,000' 0.00% -- - $7,945 $28,845j 38.01%a --_- , $0 $86,000'� 0.00°/a ($13,611)L _ _ $112,464� -10.80% $0 $8,000' 0.00% ($15,000) $0' -100.00% $22,320 $159;�50� 16.32°/a ___.:._. $1,108 $1�;357'; 11.98°/a - - $0��, $500� 0.00% _- - ($5,010) $133,360' -3.62°/a - -- $54,425 ��� $657,245� 9.03% $2,200 $6,200f 55.00% $2,000�-$264,627; OJ6% $0 $500� 0.00% $2,000 $62,800 3.29% -_, $0�---=- $�v001 0.00% $0', $4,000; 0.00% $0'--�� $10� 0.00% $3,000 $7,400; 68.18% $� -- $$,1OOi 0.00% ($3,200), $21,500', -12.96% _ - - $0 $1,600i 0.00% $5,000�, $5,0001 0.00% $0 $1,800�1 0.00% -- --- $0 $4,400 0.00% _- _ _ _, ($2,900) $2Q500' -12.39% $0i $600j 0.00% - ----- --- � $0 $3,OOOI 0.00% ---- ---t $5,229 $9�,128� 5.88% - - -� ($52,341) $371,799� -12.34% ($29,895) $856,345� -3.37% $397 $5,6$3�I 7.51°/a $340 $9,280{ 3.80% $4,800 $32,1001 17.58% $0 -- - $1,575 0.00% �ity c�f Pic�erirtg 2008 APPROVED FINAL - Current Budget Culture & Recreation Division 9398 Program Expenditures Total EXPENDITURES REVENUES 1610 Federal Grant 1623 Ont. Specific Grants 9397 Program Registrations ' 9910 Gift Shop 9915 Snack Bar 9916 Vending Machines 9930 Rentals 9940 Advertising Space 9943 Memberships-Pool/Health Club 9955 Programs 9970 Child Supervision 9975 Fitness Testing 9977 Donations 9991 Other Revenue-Programs NSF Fees 9923 Admissions - Public Swimming 9921 Admissions - Tennis 9924 Admissions - Squash 9925 Admissions - Fitness Room 9926 Admissions - Racquet Ball 9922 Admissions - Skating 9920 Admissions - Public & Edu. 9956 Rentals - Green River C.C. 9932 Rentals - Pool 9936 Rentals - Pool-School Board 9947 Rentals - Claremont C.C. 9938 Rentals - East Shore C.C. 9937 Rentals - West Shore C.C. 9933 Rentals - Mtg. Room/Public 9934 Rentals - Mtg. Room/Prog. 9935 Rentals - Halls 9939 Rentals - Lockers 9957 Rentals - Pottery Studio 9958 Rentals - Wellness Clinic 9931 Rentals - Ice Surface 9941 Membertships - Tennis 9943 Memberships - PooUHealth Club 9944 Memberships - Squash 9945 Memberships - General 9946 Memberships - Racquet Ball 9949 Rentals - Petticoat Creek 9990 Other Revenue 9992 Other Revenue - Membership NSF Fee Total REVENUES 2006 2007 2007'' INCREASE' Actual', YTD', APPROVED (DECREASE) YTD Actuals as of December 31, 2007 $1,072,793'!, $1,097,471 j $1,274,956'� ($16,730)I $1, $9,211,611', $9,450,019� $9,823,013' $303,630' $10, Run Date : 6/10/2008 9:31 AM teport Name: Current Budget sed! % CHANGE 20081 2008 VS. ($11,777),I ($24,221) ($12,720) $8,500 ($4,220� ', ($74,600) $7,100_ _ ($67,500)J ($99,658), ($103,646)� i ($1,422,104) ($1,498,576) ($1,574,932),, $35,133 ($1,539,799)! ($9,800)', �$9,696) ($$0,50 )I $0 ($4,500), ; $0 _- ($1�,500)j -1.31 % 3.09% -66.82% -2.2 ---- _ ___ � ($23,398)� ($25,673) ($26,250) $2,000 ($24,250)r -7.62% ' ($2,867) ($2,800)I ($2,500) . $0, ($2,50�)I 0.00% _ , ($26,165)', ($31,393) _ ($27,000)', $0 _ ($27,000)� O.OQ°!a ' ($7,000)' ($7,000) ($7,000) $0 ($7,000)''' 0.00% , _ ; . I ($20,592)' ($5,054), ($20,870) $5,280_ . ($15,590� -25.30% ($12,426) ($8,878)' ($14,753); $0 ($14,753}; 0.00% ($47,567)', ($49,601)!, ($50,000)', $0 ($50,000) 0.00% ($500)' _ -_ _ : � ($472)', ($2,579) $0 ($500}'� 0.00% _ ($660)� ($332�. $p $0 _ _ _$Oj 0.00% ___ ___ , _ ) ($69,721) $2,721 ($67,000)- ($59,431) ($57,649 , ($99,950), ($92,860) ($105,000)' $0 ($105,OOQ) i - ($33,614), ($31,647)' ($34,000}' $0 ($3�t,dtf0)I - - ($26,050), ($21,756) ($29,600} $0 ($29,600)j _ _ _. ($13,312) ($8,880} ($12,000) $0 ($12,000)Ar . ($29,771) ($29,339)'', ($28,000), $0 ($2$;000)'. ($77,626), ($82,265) ($83,740}' ($5,260) . ($89,000); _ _ _--- . � ($9,300) ($8,600) $0 ($8,600)' ($8,550), ($242,861) ($222,952) ($257,200) $13,189 {$244,011)i � $0��� ($800) ($2,000)', $0 {$2,000)� ($338). ($225), ($500) $0 _ ($500)' �$16, 783) ($37,535)'', ($22,000), ($8,000) ($30,000)i ($30,836) ($42,895) ($38,000), $0 ($38,000)� �' ($64,431)�', ($57,574) ($64,000)I ($2;000) ($66,000), ($59,800)' ($58,300) ($60,000)'� $0 ($60,000)'' ($79,436) ($99,027) ($90,000)I, ($5,000) ($95,000)�'' , __ _ _ , ($605) ($537)' ($800) � $0' ($800)'. ; ($8,412) ($7,790)'', ($8,400)' $0 - ($8,400}I� ($15, 983) ($22,524); ($18,000) ($4,000) - ($22,000)I ($1,434,349)I ($1,540,308)' ($1,455,000) ($37,000) ($1,492,000)I ($55,835)! ($55,684} ($57,330)', $0 ($57,330)', ($656,934}; ($633,752) ($656,150)', ($24,950) ($681,100)� --- ------- � ($87,298) ($83,883) ($100,000)� $8,000� ($92,000)I , _ - -- --__ _-- , ($37,779) ($37,208) ($38,259)', $0 ($3$,259) ($19,340)',, i$21,258)�, ; -- �$2�,000> $o ��2�,000� , ($29,169)', ($30,266)'', ($30,000) $0 ($30,000)' ($102,047), ($113,710)', ($109,500) $2,650 ($106,850); ___ _--- - - ($1,587)' ($1,921) $0 $0 $0 ($4,981,162)' ($5,174,735) ($5,224,925), ($1,637), ($5,226,562), . ?Qs 0.00°/a 0.00°/a 0.00% 0.00% 6.28°/a 0.00°/a -5.13% 0.00% 0.00% 36 36% 0.00% 3.12% 0.00% 5.56% �. ��% 0.00°/a 22.22% 2.54% 0.00% 3.80% -8.00% 0.00% 0.00% -2.42 % City of Pickering 2008 APPROVED FINAL - Current Budget Culture & Recreation Division et c 2006. Actual'. % Q { 2007 2007' INCREASE'' YTD', APPROVED, (DECREASE) 0881, $301,993 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Currenf Budget Revised� % CHANGE 2008' 2008 VS. Budaet'� 2007 4,900,081 6.57% Item 1100 Safaries & Wages 1400 Emp. Contributions 2140 Telephones 2210 Advertising 2340 Seminars 2370 Insurance Premium 2392 Consulting 2394 Special Events 2395 Memberships 2399 Outside Agency Serv. � CITY OF PICKERING r��: CULTURE & RECREATION DIVISION SUMMARY OF MAJOR Amount 73, 947 5, 575 2,787 9, 900 7,945 -13,611 -15,000 22,320 1,108 DECREASES) Explanation Changes in salaries & wages is mainly due to the following: (Programs) - Conversion events co-ordinator from part time to full time. (Rec Compiex) - New position - Mtce & Energy Mgmt Technian (Museum) - Additionai hours for educational a�d admin support. The increase is mainly due to the new positions as outlined above. Increase reflects general higher telephone operating costs. Increase in advertising reflects higher costs and additional marketing efforts for City wide programs and events. Increase in cost is due to the following: (Culture & Rec Admin) - Professional development staff (Rec Complex Core) - Training for new facility booking & membership system Insurance allocation method revised for 2008 and is mainly based on cost centre expenditures. Decrease is mainly due to transfer of $15,000 from Culture & Rec Admin cost centre to HR to implement health and safety procedures. Increase in cost is due to the following: Higher costs for Civic Awards 25th Recreation Complex Anniversary Celebration New Event Sport Teams Presentations Increase costs for various other Special Events Planned memberships for 2008 translates into a slight increase. -5,010 City no longer offers Tai Chi program for seniors due to poor enrolment The explanations provided for salaries & benefits does not include the increases attributable to the negotiated settlement. �� . 2,000 10,000 2,000 8,320 Item 2435 Build Reparis & Mtce. 2457 Vehicle - Repairs & Mtce 2478 Misc. Equip Repairs 2481 Other Fix. Assets Rep. 2678 Rental Misc Equip. 5300 Stationary & Office Sup. 5320 Program Supplies 5340 Sup. - Special Events 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5540 Utilities - Oil 5900 Gas, Oil Tires 5902 Misc Equip. & Tools 9398 Prg. Exp. Total Changes CITY OF PICKERING 2ooa CULTURE & RECREATION DIVISION SUMMARY OF MAJOR INCREASES/(DECR Amount Expianation 54,425 Increase is due to: aging City facilities requires more repairs and planned general maintenance for City buildings. 2,200 Increase reflects 2007 year-to-date actuals. 2,000 Increase reflects 2007 year-to-date actuals. 2,000 Increase reflects 2007 year-to-date actuals. 3,000 Rental of storage units at the museum. -3,200 Decrease is mainiy due to re-allocation of museum office supplies from 5300 account to 5320 account (as showm below). 5,000 (Museum) - Increase reflects re-allocation of funds from office supplies and Supplies Special Events (account 5340). -2,900 (Museum) - decrease is mainly due to re-allocation of costs from this account to 5320 program supplies 5,229 Based on 2007 estimated actuals and Durham Region rate increase (9.5%). -52,341 Based on 2007 estimated actuals and contract rate. -29,895 Based on 2007 estimated actuals and anticipated rate increase (5.0%) 397 Based on 2007 estimated actuals and anticipated higher costs. 340 Increase is based mainly on anticipated higher fuel costs. 4,800 (Rec Complex Central Core) - Increase is mainly due to higher cost for membership photo id cards. -16,730 Renovations at Dunbarton Pool will result in a reduction in offered $ 64,286 programs this year resulting in lower program costs and corresponding revenues. � � CITY OF PICKERlNG 2oos CULTURE & RECREATION DIVISION EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES)/DECREASES Item 1610 Federal Grant 1623 Ont. Grant 9397 Prog. Registration 9916 Vending Machines 9955 Programs 9923 Admissions Public Swim. 9923 Admissions Public Edu. 9932 Rentals - Pool 9938 Rentals - East Shore CC 9933 Rentals - Mtg. Room/Public 9935 Rentals - Hali 9958 Rentals - Wellness Ctinic 9931 Rentals - Ice Surface 9943 Member.Pooi/Health Club 9944 Memberships Squash Amount Explanation $8,500 Federal grant is no longer available. 7,100 Community Action Fund grant used in 2007 and in 2008. 35,133 Reduction in revenue is due to impact of the renovations of the Dunbarton Pool on program acitivity and corresponding revenues 2.000 General reduction. 5,280 Decrease in revenues reflects 2007 program activities. 2,721 Decrease in revenues reflects 2007 activity levei. -(5,260) Increase is based on higher ticket prices for Museum Tours antl special events. 13,189 (Dunbarton Pool - decrease due to closing of the pool for renovations. -(8,000) Due to PESCA agreement and City rentals taken over by City staff - increase in bookings -(2,000) Increased based on 2007 activity level. -(5,000) Increased based on 2007 activity level. -(4,000) Increased based on 2007 activity level. -(37,000) Increase due to 3% yearly increase in ice rentals -(24,950) (Rec Complex) Higher membership fees translates into higher revenues. 8,000 Decrease in revenues refiects 2007 activity levei. 9990 Other Revenue 2,650 (Don Beer) - Decrease is mainiy due to the closing of the second ice pad for ice pad renewai resulting lower summer rentai revenue. Total Changes -$ 1,637 ` ��., � � 2124 Civic Comnlex :XPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2399 Outside Agency Serv 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 2678 Rental Misc Equip 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5902 Misc Equip & Tools (untler $750) Total EXPENDITURES REVENUES 9916 Vending Machines 9990 Other Revenue Total REVENUES Net Git�! Uf PiGkeriitg 2008 APPROVED FINAL - Current Budget 2006' Actual $51,013 $3,103''I $7,157I $0' $10,078 $0, $6, 709 $124,699 $51, 707 $105� $9,010� $38,354'' $122,696'' $278 $424, 911 ' i$275) 2,127)' 509 2007' 2007 INCREASE' YTD APPROVED' (DECREASE)', $51,7331 $3, 399' $7,656' $60 $11,539', $0 $5, 940 $157,512'. $37, 528I $193' $6,688 $42,418 $104,731' $823' $430, 218 ($325)'', $0' ($325)' $429,893, �! � $39,586'' $4, 000 $6,430I, $600I $10, 892 $1, 000' , $11, 400', $143,820 $51, 827 $250'i' $9,731 � $46,030 $105, 000. $800I $431, 3661 $14,296 $0- $1,780� $0, ($906) YTD Actuals as of December 31, 2007 Run Date : 6111/2008 9:45 AM Report Name: Curren! Budget RevisedJ °/a CHANGE 2008', 2008 VS. :: Q $$,210 $600 - -$9,986 ($10,000)'' $1,400 ---- $7,245 $151,06� _ $0 _ $51,827� $OI _ $250I ($2,408) $7,323' --- ($3,610) $42,420 $4,9681-- $109,968I $0 $800' $11,365 $442,731! ($1,000�. $p, --- ($1 ----- ._,__ �$2,000) $0 �$2, ($3,000)' $0, ($3; _ _ _ _. $11,365 $439,731, 36.11% 0.00%a 27_68% 0.00% -8.32% 0.00°/a -87.72% 5.04% O.DO% 0.00°/a -24.75% -7.84% 4.73% 0.00% 2.63% 0.00% 0.00% 0.00% 2.65% , M * > • • ��: APPROVED FINAL - Background Information 2124 CiviC Com lex Run Date : 6l11/2008 9:46 AM p Report Name: Backqround Info. with Totals 2008 Revised BUDGET Expenses 2124.1100.0000 Salaries & Wages <-> Base Salaries and Wages $41,595 <-> Re-alignment of transfer from 2711 (25% of Super Fac) $12,287 Total 2124.1100.0000 Salaries & Wages $53,882 2124.1200.0000 Overtime <-> To meet service level / workload commitments $4,000 Tota12124.1200.0000 Overtime $4,000 2124.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical Total 2124.1400.0000 Employer Contributions $8,210 $8,210 2124.2340.0000 Seminars & Education <-> Defibrillator Training & Recertification $600 Total 2124.2340.0000 Seminars & Education $600 2124.2370.0000 insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $9,986 Total 2124.2370.0000 Insurance Premium $9,986 2124.2371.0000 Self Insurance <-> Insurance Deductible $1,000 Total 2124.2371.0000 Self Insurance $1,000 2124.2399.0000 Outside Agency Services <-> Base Hospital Support Defibrillation Program $1,400 Total 2124.2399.0000 Outside Agency Services $1,400 2124.2435.0000 Buiiding Repairs & Mainte <-> Maintenance Contracts <-> <-> <_> Security Contract Provision for building repairs & services Provision for furniture repairs <-> Provision for supplies <-> Misc. Costs (outside lighting, signage, snow removai & salting,etc.) (50%) <-> Underground - power washing <-> Locks, Re Keying etc. <-> Provision for inspection and replacement of worn components (HVAC system) <-> GE Lighting - Service Contract <-> Card Access System <-> Fire Alarm and Security Monitoring Contract <-> Defibrillator Monitoring Contract $52,500 $26,250 $21,000 $3,150 $10, 500 $6,300 $2,625 $2,100 $21,000 $1,575 $3,150 $735 $180 Total 2124.2435.0000 Building Repairs & Mainte $151,065 2124.2478.0000 Misc.Equipment Repairs & <-> Standby Generator (diesel generator) (50°/o) (increase due to new testing regulations) <-> York Centrifugal Chiller & Starters (50%) <-> Honeywell (boilers) (50%) <-> Otis Canada (elevator) (50%) <-> Fire Alarm, Sprinkler System & Fire Extinguishers (50%) <-> Misc. Provision for electrical, piumbing, mechanical & other supplies ?�2 $3,000 $5, 500 $3,000 $4,627 $4,200 $20,000 • � ' f' � � i APPROVED FINAL - Background Information 2124 CiviC Com lex RunDate:6/11/20089:46AM p Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Overhead garage doors (Eastern Overhead Doors) $1,000 <-> Inspection of positioners and blades on 3 air handling fans, service & perform vibration $2,000 analysis <-> Sound System Service (Council Chamber) <-> Electrical Safety Authority (yearly inspection fee as per legislation under Electrical Code) ', � � i�. 111 <-> Energy Management System--Service Contract $2,000 Total 2124.2478.0000 Misc.Equipment Repairs & $51,827 2124.2678.0000 Misc Equipment Rentals <-> Rental of tools for specific jobs $250 Total 21242678.0000 Misc Equipment Rentals $250 2124.5510.0000 Utilities - Water <-> Based in 2007 estimated actual and anticipated rate increase Total 2124.5510.0000 Utilities - Water 2124.5520.0000 Utilities - Gas <-> Based on 2007 actual and anticipated rate increase Total 2124.5520.0000 Utilities - Gas 2124.5530.0000 Utilities - Hydro <-> Based on an anticipated rate increase of 5% over 2007 estimated actuals Total 2124.5530.0000 Utilities - Hydro 2124.5902.0000 Misc. Equip. (under $750) <_> <_> First Aid & Safety supplies Small tools Total 2124.5902.0000 Misc. Equip. (under $750) Tota I . Total Expenses Revenue $7,323 $7,323 $42,420 $42,420 '� /• •.: '� 1• •.: $500 $300 $800 $442, 731 $442,731 2124.9916.0000 Vendina Machines <-> Civic Complex vending machine sales ($1,000) Total 2124.9916.0000 Vending Machines ($1,000) 2124.9990.0000 Other Revenue <-> Payment from Library for services provided by Civic Complex staff ($2,000) Total 2124.9990.0000 Other Revenue ($2,000) Total. ($3,000) Total Revenues Net Expenses , ��3 ($3,000) $439,731 2572 Senior Citizens Centre �ity �af Pickering 2008 APPROVED FINAL - Current Budget 2006 Actual EXPENDITURES I 1100 Salaries & Wages $89,660 1200 0vertime $1,544', _ , , 1400 Employer Contributions ' $15,821 ' 2110 Travel ' $860 2131 Cellular Phones & Pagers $1,184� 2140 Telephones , $6,700 2210 Advertising I $189 2340 Seminars & Education ' $371 23701nsurance Premium $1,820', , 2394 Recpt, Prom & Sp Events $6,344' 2395 Memberships ' $205 2399 Outside Agency Serv ' $3,417 2435 Build Repairs & Mtce $28,538� 2478 Misc Equip Repairs $10,222' 5320 Athletic Equip. Playroom ' $1,618 5510 Utilities - Water $2,370 5520 Utilities - Gas $12,778', ._ 5530 Utilities - Hydro $15,348� 5902 Misc Equip & Tools (under $750) I $0'. � Total EXPENDITURES ' $198,987 REVENUES 1623 Ont. Specific Grants 9990 Other Revenue Net _ _ ($31,125}'' ($18.4211' Total REVENUES 149.441 2007 2007 INCREASE YTD, APPROVEDj (DECREASE) $95 091 ' $2,184' $17,490 $1,610!, $238� $7,816', $200; $1,004' $1,899 $8, 027 $205!' $2,355 $31,177, $8,614', $343' $2,422 $14,948 $15, 080' $0'. $210,704 ($42,925) ($20,668) $136, 667 � $2, 000'; $18,9991 $1,000 $1,500 $7,585''i $200' $1,100 $1,962, $8, OOO ir $200' $2, 720 $29,220' $9,600�', $1,800 $2, 560 $15, 340 $16,120', $250; $256, 823' ($30, 000) �I ($22, 500)' ($52, 500) $147,111 $204,323 � �14 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget Revised; % CHANGE 2008I 2008 $7,268� $143,935� 5.32% , . ___ .__ _._- - - , $0� $2,000� 0.00% ($1,043) $17,956; -5.49% $Oi $1,000; 0.00% --- - ($590) _ $910� -39.33% $815 $8,400' 10.74% ----- _ _._ � $0 $200', 0.00% I _- - - $0 $1;100 0.00% - ($239) $1,723{ -12.18% _-- - -- ., _ $0 $8,Q00 0.00°/a _ , $0 $200} 0.00% ($1,32Q) -48.53% $1,4001 $3,345 $32,565'', 11.45% -- - : $0 $9,600 0.00% - $0� $1,800� 0.00%0 $92 $2,652f 3.59°/a ($390)� $14,950; -2.54% ($286) $15,834; -1.77°/a $O,r-- -- $2501 0.00%0l $7,652' $264,475� 2.98% _; $Oi �� ($30,000)� 0.00% ($2,350)� ($24,$50)I 10.44% ($2,350)' ($54,850}', 4.48% .---- -___� $5,302 $209,625 2.59% M N " il 11: APPROVED FINAL - Background Information 2572 Senior Citizens Centre Run Date : 6/10/2008 9 28 AM Report Name: Backqround I�fo. with Totals 2008 Revised Expenses 2572.1100.0000 Salaries & Wages <-> Base Salary & Wages 2572.1200.0000 Overtime BUDGET $143,935 Total 2572.1100.0000 Salaries & Wages $143,935 <-> To meet service level / workload commitments $2,000 Tota12572.1200.0000 Overtime $2,000 2572.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided $17,956 benefits such as dental and optical Total 2572.1400.0000 Employer Contributions $17,956 2572.2110.0000 Travel <-> Parking & mileage 2572.2131.0000 Cellular Phones & Pagers <-> Emergency and business telephone <Reduced by TJQ> 2572.2140.0000 Telephones $1,000 Tota12572.2110.0000 Travel $1,000 $1, 500 ($590) Total 2572.2131.0000 Cellular Phones & Pagers $910 <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $8,400 system upgrades Tota12572.2140.0000 Telephones $8,400 2572.2210.0000 Advertising <-> Display and promotion $200 Tota12572.2210.0000 Advertising $200 2572.2340.0000 Seminars & Education <-> PRO Municipal Administration Training <-> <_> Risk Management Workshop--Program Supervisor Defibrillator Training & Recertification Total 2572.2340.0000 Seminars & Education $300 $200 $600 $1,100 2572.2370.0000 insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $1,723 Tota1 2572.2370.0000 Insurance Premium $1,723 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R <-> 5 Big Band Events <-> Poinsettia Tea <-> Mayor's Light Tour <-> Seniors Month Celebration--June each year <Reduced by TJQ> Total 2572.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 2572.2395.0000 Memberships <-> Older Adult Centres Association of Ontario Tota12572.2395.0000 Memberships 2572.2399.0000 Outside Agency Services <-> Base Hospital Support Defibrillation Program Total 25722399.0000 Outside Agency Services � �i5 $1,800 $3,500 $2,000 $1,200 ($500) $8,000 ' ���, ;, � � $1,400 $1,400 « i ` !'. � � i APPROVED FINAL - Background Information 2572 Senior Citizens Centre Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET 2572.2435.0000 Building Repairs & Mainte <-> Maintenance Contract . $18,000 <-> <_> <_> Caretaking supplies General supplies Electrical and Plumbing <-> Doors, Windows, Locks & Skylight repairs <-> Fire Alarm & Security Monitoring Contract <-> Defibrillator Monitoring Contract 2572.2478.0000 Misc.Equipment Repairs & <-> <_> <_> <-> <_> <-> Total 2572.2435.0000 Building Repairs & Mainte HVAC Servicing General repairs and maintenance Boiler repair and maintenance Fire Inspection Emergency Lighting Energy Management--Service Contract Total 25722478.0000 Misc.Equipment Repairs & 2572.5320.0000 Athletic Equip & Playroom <-> To assist in the provision of supplies and equipment for various Older Adult Programs. Program supplies offset completely by revenue $6, 300 $2,100 $3,150 $2,100 $735 $180 $32,565 $4,000 $3,100 $1, 400 $500 $500 $500 $9,600 $1,800 Total 2572.5320.0000 Athletic Equip & Playroom $1,800 2572.5510.0000 Utilities - Water <-> Based on 2007 estimated actual and anticipated rate increase $2,652 Total 2572.5510.0000 Utilities - Water $2,652 2572.5520.0000 Utilities - Gas <-> Based on 2007 estimated actual and anticipated rate increase Total 2572.5520.0000 Utilities - Gas 2572.5530.0000 Utilities - Hydro <-> Based on an anticipated rate increase of 5% over 2007 estimated actual Total 2572.5530.0000 Utilities - Hydro 2572.5902.0000 Misc. Equip. (under $750) <-> First Aid & Safety (replacement) and Small tools (replacement) Total 2572.5902.0000 Misc. Equip. (under $750) Total . Total Expenses Revenue $14,950 $14,950 $15,834 $15, 834 $250 $250 $264,475 $264,475 1623.2572.0000 Ont Grant - Senior Citize <-> Elderly Persons Centre Operating Grant ($30,000) Total 1623.2572.0000 Ont Grant - Senior Citize ($30,000) 2572.9990.0000 Other Revenue <-> Keep Fit <-> Art <-> <_> Country Line Dancing Clog Dancing ' �1� ($10,620) ($4,400) ($3,480) ($1,300) ! � * �' � � i APPROVED FINAL - Background Information 2572 Senior Citizens Centre Run Date 6/10/2008 9:28 AM Report Name: Backqround Info with Totals 2008 Revised BUDGET <-> Pickleball ($1,000) <-> <_> Scrapbooking Other Total Revenues Net Expenses 217 Total 2572.9990.0000 Other Revenue Tota I . ($1,550) ($2,500) ($24,850) ($54,850) ($54,850) $209,625 2711 Cult. 8� Rec. Admin. =XPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2392 Consulting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2399 Outside Agency Serv 5300 Stationery & Office Supplies Total EXPENDITURES City� �f Pic��ring 2008 APPROVED FINAL - Current Budget ' 2006 2007' 2007 INCREASE' Actual $635,646' $14,437 $149,272 $0, $2,469' $1,385 $6, 787 $107, 563' $66' $543 $0. $0' $80'' $1,985 $0' $10,841'. $6,410' $937,483 '.483 YTD APPROVED'', (DECREASE) , :. $616,071 $651,226' $13,7131 $12,490 $145,496I $158,613', $1,523 S2,000 $2,686'', $2,500, $994' $2,000' $4, 834 $4, 920 $105,591 $107,500 $26, $400' , _ � $415'' $2,000', $0 $0 $Oi $15,000 $356' $400i $2,375' $2,775 $469 $500 $8,877 $12,000 $8,261' $8,500' $911,685' $982,824' ? �_ 8 11,685 $982,824 YTD Actuals as of December 31, 2007 Run Date : 611112008 9:45 AM teport Name: Current Budget sed; % CHANGE 2008I 2008 VS. ____ __----_ i $623 $651,849, _ ------ $0� ,__- $12,490 ($5,166) $153,447', $OI $2,000 � - $0 $2,5001 ($500), $1,500� $204 _ $5,124� $6,900 $114,400� _ ___ _ $0 $400 $3,OOOI $5,OQ0� $6, 593' $6, 593 _-- ($15,000)._ - $OI $0' $400! ----- , $50 $2,$25' $0 _. __ $500'; $0 _-- $12,000�', _ - --- $0� $8,500 ($3.296)' $979.528' ____ _ __ � $979, 528', 0.10% 0.00% 0.00°/a �.����a -25.00% 4.15% 6.42% 0.00% 150.00°/a 0.00% -100.00% 0.00% 1.80% 0.00% 0.00% 0.00°/a -0.34% -0.34% f w' '� � � � i APPROVED FINAL - Background Information 2711 Cult. & ReC. Admin. RunDate 6/11/20089:46AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2711 <_> <_> <_> 1100.0000 Salaries & Wages Base Salaries & Wages Graphics Staff Assistance Graphics Staff Assistance--Deferred to 2009 TJQ <-> Re-alignment of transfer to 2124 (25% of Super of Fac} <-> Re-alignment of transfer to 2129 (25% of Super of Fac) <-> Re-alignment of transfer to 2731(25% of Super of Fac) Total 2711.1100.0000 Salaries & Wages 2711.1200.0000 Overtime <-> <_> <_> <-> Program Registration ( 3 sessions ) Programs and Events Department Graphics Administration BUDGET $688,710 $13,000 ($13,000) ($12,287) ($12,287) ($12,287) $651,849 $2,070 $6, 750 $2,070 $1,600 Tota12711.1200.0000 Overtime $12,490 2711.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical <-> Re-alignment of transfer to 2124 (25% of Super of Fac) <-> Re-alignment of transfer to 2129 (25°l0 of Super of Fac) <-> Re-alignment of transfer to 2731(25% of Super of Fac) Totai 2711.1400.0000 2711.1800.0000 Conferences <-> To permit Administrative Staff to attend a conference 2711.2110.0000 Travel <-> Parking & mileage 2711.2131.0000 Cellular Phones & Pagers �-> Cellular Phone Charges <Reduced by TJQ> Employer Contributions Tota12711.1800.0000 Conferences Tota12711.2110.0000 Travel Total 2711.2131.0000 Cellular Phones & Pagers 2711.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades $158,853 ($1,802} {$1,802) ($1,802) $153,447 $2,000 $2,000 $2,500 $2,500 $2,000 ($500) $1, 500 $5,124 Tota12711.2140.0000 Telephones $5,124 2711.2210.0000 Advertising <-> Includes all sections within the Division - radio advertising, Additional City Promotion, $11,500 Teen advertising <-> Community Page $102,900 Tota12711.2210.0000 Advertising $114,400 2711.2220.0000 Subscriptions & Publications <-> Includes all Division Sections excluding Museum and Complex $400 Total 2711.2220.0000 Subscriptions & Publications $400 2711.2340.0000 Seminars & Education <-> PRO Municipal Administration Training Program Supervisors $1,000 • �19 � � r f,, � � i APPROVED FINAL - Background Information 2711 Cult. 8c R@C. ACliillll. RunDate 6/11/20089:46AM Report Name: Backqrou�d Info. with Totals 2008 Revised BUDGET <-> Administrative Professional Seminar--Admin. Assistant $500 <-> Health & Safety $500 <-> Masters Certificate in Municipal Management (2 staff partial assistance) $3,000 Total 2711.2340.0000 Seminars & Education $5,000 2711.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $6,593 Total 2711.2370.0000 Insurance Premium $6,593 27112394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Administrative staff plus Marketing/ Promotion area $400 Total 2711.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $400 2711.2395.0000 Memberships <-> 3x$190 PRO,(2x$65)--Ont.Rec & Facilities Assoc.,(1x$225) Festivals & Events <-> Big Online Funding--Website that lists 6000 funding sources Tota12711.2395.0000 Memberships 2711.2396.0000 Photo,Mapping,Printing <-> To cover professional services for photography map & printing reproductions Tota12711.2396.0000 Photo,Mapping,Printing $925 $1,900 $2,825 ', 11 '� 11 27112399.0000 Outside Agency Services <-> Review and prepare new Fire Safety Plans for various City Facilities $12,000 Total 2711.2399.0000 Outside Agency Services $12,000 2711.5300.0000 Stationery & Office Supplies <-> General office supplies plus foamcore Total Expenses Revenue Total Revenues Net Expenses Total 2711.5300.0000 Stationery & Office Supplies Total . ?�Q $8,500 $8,500 $979,528 $979,528 $979,528 2712 Programs City flf Pickering 2008 APPROVED FINAL - Current Budget 2006 Actual 2007 2007' INCREASE' YTD, APPROVED� (DECREASE)', YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget Revised, % CHANGE 2008' 2008 VS. EXPENDITURES ' ' 12000verlime Wa es ; $$10,42�7 $8,407r $$1�1,385� $34,4$0 $$16,385II 9 $359,857 1400 Employer Contributions $109,081 � $111,683' - - - _ $12,582�, $126,928, $114, 346, 1900 Uniforms $pl _ _ _, , $2,104 $2,693, $2,500' $2,504 , _ 2110Travel $3,046! $2,793' �3,100, $0� $3,1001 9 _- _I $1,600 $0 _ _ $1,600', 2131 Cellular Phones & Pa ers $1,562, $1,957. 2140 Tele hones $14,940' $8,449' P _ $8,953'' ($1,008), $7,945� 2340 Seminarsl& ducationtions ! $595j $1,994' $100I ($5 0) __ $800I $1,300 2365 Purch Pmting!Broch/News Ltr $83,348 $82,830'� $86,000' $0 $8fi;000� -- 23701nsurance Premium ' $13,909! $14,778' $15,148, ($1,368)' $13,780� P $o $11 $310 . �12,320 $130,550I 2394 Recpt, Prom & Sp Events $106,921 $117,245i 2478 Misc Equip Repairs $0' $�90 $�,180'� $1,490 , $200'; $0 . .__ $20Qf 5 Membershi s $0' 2642 Communit Use of Schools , y $912, $2,030' $4,000 $0� $4,000 2678 Rental Misc Equip $0' $1,141 $1,650 $0 $1;650;1 5302 Forms $0 $0' $500 i _ _----- --, $0 $500. 5320 Athletic Equip Playroom $0' $0 $0 $0' $pi 5330 Dro -In Centre Su lies $4,378 � j P PP $4,928' $4,400 $0, $4,400' 5902 Misc Equip & Tools (untler $750) ' $77 $3,132 $3,200 $0 $3,200', 9398 Program Expenditures � $1,072,793�' $1,097,471 � $1,274,956��� ($16 730) �$1 258 226C Total EXPENDITURES $1,753,220 $1,821,619 $2,054,244 $40,922! $2;095,166' REVENUES � , ! _ - -----' 1610 Federal Grant ($8,518)' $0', ($8,500) $8,500, $OI, _ ) ($19,564)! __--- . _ _) 16230nt.SpecificGrants ; ($50,759 �$1,498,576 $1(574,932�) $35,1�33 $1�539,799 9397 Program Registrations ' ($1,422,104)' ) ( ) ( )', 9940 Advertising Space ($13,745) ($19,393)i ($15,000) $0 {$15,000)� �: __ . _ , 9991 Other Revenue-Programs NSF Fees , ($660) ($332 '' $0', $0' $0!, 9990 Other Revenue ' ($21,362)! ($33,729) ($20,000)� $0 {$20,000),' Total REVENUES ($1,517,147)I ($1,571,594)', ($1,647,032) $52,633' ($1,594,399)i Net $236,073 $250,025 $407.212 $93.555 $500.767' o � � i 8.56% 0.00% 11.00% 0.00% o.oa°io 0.00% -11.26% 0.00% -38.46% 0.00%a -9.03°/a 10.42%a 380.65% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%a 0.00% -1.31 % 1.99% -100.00% -31.47% -2.23% 0.00% 0.00% 0.00% -3.20% 22. 2712 Programs XPENDITURES 1100 Salaries & Wages 1101 Salaries & Wages - Programs 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2220 Subscription & Publications 2340 Seminars & Education 2365 Purch Prnting/Broch/News Ltr 2370 Insurance Premium 2394 Recpt, Prom & Sp Events 2395 Memberships 2478 Misc Equip Repairs 2642 Community Use of Schools 2648 Rentals - Programs 2678 Rental Misc Equip 5302 Forms 5320 Athletic Equip. Playroom 5320 Supplies - Programs 5330 Drop-In Centre Supplies 5902 Misc Equip & Tools (under $750) 9398 Program Expenditures Total EXPENDITURES REVENUES 1610 Fetleral Grant 1623 Ont. Specific Grants 9397 Program Registrations 9940 Advertising Space 9991 Other Revenue-Programs NSF Fees 9990 Other Revenue Total REVENUES Net City of Pickering 2008 Draft Current Budget 2007 2007 INCREASE 2008 YTD APPROVED (DECREASE) BUDGET Actuals BUDGET $359,857 $8,407 $111,683 $2,693 $2,793 $1,957 $8,449 $40 $1,994 $82,830 $14,778 $117,245 $0 $190 $2,030 $1,141 $0 $0 $4,928 $3,132 $1,097,471 $1,821,618 $0 ($19,564) ($1,498,576) ($19,393) ($332) ($33,729) ($1,571,594) $250,024 $402, 366 $11,385 $114,346 $2,500 $3,100 $1,600 $8,953 $100 $1,300 $86,000 $15,148 $118,230 $310 $200 $4,000 $1,650 $500 $0 $4,400 $3,200 $1,274,956 $2,054,244 ($8,500) ($28,600) ($1,574,932) ($15,000) $0 ($20,000) ($1,647,032) $407,212 $12,420 $836,478 $0 $12,582 $0 $0 $0 ($1,008) $0 ($500) $0 ($1,368)' $12,320 $1,180 $0 $0 $190,400 $0 $0 $0 $231,348 $0 $0 ($1,274,956) $18, 896 This document is for illustrative purposes and ailocates the major program $8, 500 $9,000 $35,133 $0 $0 $0 $52,633 $71,529 expenditures (salaries, rentals and program supplies) within this cost centre. This cost centre will follow this presentation for the 2009 budget. ' 2 `� � r. $414,786 $836,478 $11,385 $126,928 $2,500 $3,100 $1,600 $7,945 $100 $800 $86,000 $13,780 $130,550 $1,490 $200 $4, 000 $190,400 $1,650 $500 $0 $231,348 $4,400 $3,200 $0 $2,073,140 $0 ($19,600) ($1,539,799) ($15,000) $0 ($20,000) ($1,594,399) $478,741 % CHANGE 2008 VS. 20071 3.09% 0.00% 0.00% 11.00% 0.00% 0.00% 0.00% (11.26%) 0.00°/a (38.46%) 0.00% 10.42% 380.65% 0.00% 0.00% 0.00% 0.00% 0.00% #DIV/0! 0.00% 0.00% 0.00% (100.00%) 0.92% (100.00°/a ) (31.47%) (2.23°/a) 0.00% #DIV/0! 0.00% (3.20%) 17.57%I O`�� O ��.� O � o..- O -o o ..O O�� O ..o ��. � 4 O� � O� O O P d. O . O O O�. �.0�. . C O � O � Q � O�. O � . Q :� O� O '�.�� O O ��. O O� O O� � :O O � O�� O O.�. O 0�::. 0. ..O � p C �t .��Q :: N I� �: � o . lJ�� LCJ �. (O � ���...tfi OD �� m '� �!] 0- OO i� Oi �� �- 1� � O O�.. f2i. �. ..r 67 fA �. O O1 :9 � .. O.. M �� M OD . N e- � tO V tQ .- . 1f1 V'� e- ,.!fl 0 "�� � tR �... d �. �. Q ` 1rt 67 . M �-�. N V 1�. �' � O� e- . t0 tD ,: G? V; < R l!') �J U'> ln ��: O�� � Rl e- � OD c0 ... � .�. fR O � C r at c+�� �i' � Ci .�.�Y .- � �T �. t� .r� O N V.��<D tR ��� � C OI �:'di �L1 �A 7 :9 � Vi �A E9 �� EF} ({� '- y9 ��� yq �r �:'H! .. Vi.. M �: G � � � � � . . � ... � .. � � � ;: M ? N ' � -: . .. . . . .. r C7 , � �+ O : F- ' O � O �O � O o 0 o O O o o � o O O O� O � O O O O � O � O o o G O O O O O O O O O O O O O O O O O O O O O O O O G I� O O N O� O � N (O O fh �I1 �n o0 (O a0 O1 c0 O h O O O O v o o n o eo .- rn co rn r� o u� eo m r- v o r� m o a � v o o � o o ro u� �n co co m r� v rn � v c� v co co 0 o h .� �.::.�.. aD � N M O� N 47 .— !� V N .— O O ch (D (") � � O O I� O�O� C� I`� � tA M d' � fA fA N N 1A � ffl �f V �n [7 N P: N....�� f9 fA N EA Vi (A fA fA ffl fA ffl E9 M V� Vi fA Y: O O O O O O M O O O N O � c0 O O I� N Efl O O O V � ao �fJ � N V N e— � b9 00 E9 E9 E9 N W � .... r ; C Y � � V d '6 U :�t,, �'. m a' � � m� �� ro � a� O O N � R o a ' u�s N � � ti N 0 0 0 0 0 0 0 0 0 m o 0 � � � EH Vj O O M � � � N �3 0 0 0 0 0 O E� 0 0 0 � � � � � O O O O O N V � 69 O N Vi O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O (O � � M � O O OJ o0 O �Cl M I� O 1n I�. ('� I� .— cD m I� � f� O o0 O V O 1� � O] f7 V m aO V � � N O O) � M O � c0 N N c0 O O � V c0 M EA N N Efl 69 b9 fA � c`') M M N in F» v> e» E» e3 F» e» � � 0 0 0 0 0 0 °o °o lf1 N N V � � o° °o 0 0 O O o U� � ' N � � � 0 0 0 0 0 0 0 0 (`� � � o° °o °o 0 0 0 O � O V M � � EA 43 0 0 a 0 v � 0 0 0 0 0 0 0 0 r� o (O N � � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o v o v o 0 N o0 N� O O N V�' V OOi 69 EA 69 N ' � EA ffl EA H3 N � � O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 o co ui iri ri ui o o ro ro � o �- c�i r� O N O^i l[J � V O> O�i O N c� O 10 � � V m 1� � M M cD � �(J N N lf) � f� 1� M D � .— tA EA EA eH EH tA N .— ` N EH (h EA EA EA ER EA 69 � O O M O CO O � N Vj � 0 0 0 v V� V� • O O O � o 0 O O V rN,� O � d � T � C N N (0 (0 � N U N �: d o m E U Y E � � E O y . N �C T V% � (Q � O � � (0 tA � U C �S r i� c6 .0 � C � 6J ❑ � � � @ � D in � U c/� m LL � Q � � c�o 0 0 � � o ° c T � z �' Q o. � � � ,C � m aai � 2 N ° cso a m o � c N T °' � .c °' � a- `° � � � Q N E U C (n fn F- �U 1 0 U � `0 � ° � m c ac°i � m m � t �' m m o m °' o � � o o. a :_° � d � cn x u� � i� � c> c� � Q a a m m > Y a r a Y c� cn a cn z r- ...:.I � N V' (O f� O � M V [O 1� W O O O O O O f- N N c'7 M M M M M M M M M C'� M M M rn rn rn rn rn rn rn rn rn rn rn rn rn rn � �? V � � �ity c�f Pickerir�g 2008 APPROVED FINAL - Background Information 2712 PrOgramS R�� oace : si�oi2oos s:2a ann _ Report Name Backqround Info with Totals 2008 Revised BUDGET Expenses 2712.1100.0000 Salaries & Wages <-> Base Salaries & Wages $423,734 <-> Event Co-ordinator - part time to full time (Required for all events plus new: Ribfest, $13,078 Waterfront trail) Total 2712.1100.0000 Salaries & Wages $436,812 2712.1200.0001 C.S.& F.-Overtime <-> To meet service level / workload commitments $11,385 Total 2712.1200.0001 C.S:& F.-Overtime $11,385 2712.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided $123,628 benefits such as dental and optical <-> (Additional resources required for: Ribfest, Waterfront Trail) $3,300 Total 2712.1400.0000 Employer Contributions $126,928 2712.1900.0000 Uniforms <-> As per the Collective Agreement Tota12712.1900.0000 Uniforms 2712.2110.0001 TRAVEL <-> Coordinator, Recreation Programs and Recreation Programmer: Parking & mileage Tota12712.2110.0001 TRAVEL 2712.2131.0001 Cellular Phones & Pagers <-> Cellular Phone Charges $2,500 $2,500 $3,100 $3,100 $1,600 Total 2712.2131.0001 Cellular Phones & Pagers $1,600 2712.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $7,945 system upgrades Tota12712.2140.0000 Telephones $7,945 2712.2220.0000 Subscriptions & Publications <-> To continue to enhance the general program resource library $100 Total 2712.2220.0000 Subscriptions & Publications $100 2712.2340.0000 Seminars & Education <-> Health and Safety Community Training - Various Staff $300 <-> High Five Training -- Quality Assurance Youth Program $500 Total 2712.2340.0000 Seminars & Education $800 2712.2365.0000 Purch. Pr./Broch.INews Lt <-> City of Pickering Brochures, additional cost projected due to increased # of copies and $86,000 increased pages Total 2712.2365.0000 Purch. Pr.lBroch./News Lt $86,000 2712.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $13,780 Total 2712.2370.0000 Insurance Premium $13,780 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Canada Day: Fire Works $20,000 <-> Canada Day: Main Stage & Evening Program $30,000 <-> Canada Day: Police Security & Emergency Medical Services $11,000 <-> Canada Day: Electrical !� 92� $2,500 M "� ` t � � i APPROVED FINAL - Background Information 2712 Programs Run Date : 6/10/2008 928 AM Report Name Backqround Info with Totals 2008 Revised BUDGET <-> Canada Day: Daytime Rentals $2,500 <-> Canada Day: Council Tent $1,500 <_> <_> <_> <_> <-> <_> Waterfront Events Mayor's New Years Day Levee Santa Ciaus Parade Remembrance Day events Ethnocultural Functions/Events Youth Fest <-> Youth Events--11 events @ $550 <-> Youth Drug Awareness Week--Live Out Loud <-> Arts & Culture Events: Artfest on the Waterfront <_> <-> <-> <-> Civic Awards New Years Eve Countdown Youth Skateboarding events--2 Events @ $750 Winterfest <-> Sport Team Award Presentations 2712.2395.0000 Memberships <_> <-> Parks and Recreation Ontario High Five Annual Renewal $10,000 $6,000 $2,000 $1, 000 $2,000 $1, 000 $6,050 $1,000 $3,000 $10,000 $6,000 $1,500 $11,500 $2,000 Total 2712.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $130,550 Tota12712.2395.0000 Memberships 2712.2478.0000 Misc.Equipment Repairs & <-> To cover repairs and maintenance for various equipment Total 2712.2478.0000 2712.2642.0000 Community Use of Schools <-> Custodian wages for General Recreation Programs Total 2712.2642.0000 $190 $1,300 $1,490 $200 Misc.Equipment Repairs & $200 $4,000 Community Use of Schools $4,000 2712.2678.0001 Misc Equipment Rentals <-> Equipment rentals for Summer Programs $1,650 Total 2712.2678.0001 Misc Equipment Rentals $1,650 2712.5302.0000 Forms <-> Pre-printed confirmation paper and cash application forms for Escom computer system $500 Tota12712.5302.0000 Forms $500 2712.5330.0000 Drop in Centre Supplies <-> Assist in provision of supplies and equipment for various Youth and Teen Programs $4,400 Total 2712.5330.0000 Drop in Centre Supplies $4,400 2712.5902.0000 Misc. Equip. (under $750) <-> Various Sports Equipment for Youth and Teen Programs <-> First Aid Supplies (replacement) <-> Various Camp Equipment (replacement) 2712.9398.0000 P&R PROGS/Expenditures <-> Program Accounts Total 2712.5902.0000 Misc. Equip. (under $750) Total 2712.9398.0000 P&R PROGS/Expenditures Total � �25 $2,400 $400 $400 $3,200 $1,258,226 $1,258,226 $2,095,166 i "` ` ' R. ��: APPROVED FINAL - Background Information 2712 Programs Run Date : 6/10/2008 928 AM Report Name: Backqround Info with Totals 2008 Revised BUDGET Total Expenses $2,095,166 Revenue 1610.2712.0000 Federal Pgm Grants 1623.2712.0000 Ont Grant - Proarams <-> Program Grant - Ontario 2712.9397.9301 REV-DANCE <-> Program Registrations ($19,600) Total 1623.2712.0000 Ont Grant - Programs ($19,600) ($1,539,799) Tota12712.9397.9301 REV-DANCE ($1,539,799) 2712.9940.0000 Advertisina Space <-> Sale of advertising space in City Brochures--Spring/ Summer <-> <_> Fall Advertisers Winter Advertisers Total 2712.9940.0000 Advertising Space 2712.9990.0001 Other Revenue <-> Revenue generated from charges to community school user groups to offset security costs Total Revenues Net Expenses ' �26 ($9,000) ($3,000) ($3,000) ($15,000) ($20,000) Total 2712.9990.0001 Other Revenue ($20,000) Total. ($1,594,399) ($1,594,399) $500,767 2713 Dunbarton Pool :XPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2140 Telephones 2340 Seminars & Education 2370 Insurance Premium 2395 Memberships 2399 Outside Agency Serv 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 5300 Stationery & Office Supplies 5520 Utilities - Gas 5902 Misc Equip & Tools (under $750) Total EXPENDITURES ;EVENUES 9916 Vending Machines 9943 Memberships-Pool/Health Club 9923 Admissions - Public Swimming 9932 Rentals - Pool Total REVENUES Net Gity of Pic�sering 2008 APPROVED FINAL - Current Budget 2006 Actual $170,454 $6, 266''� � $31,473' $2,202, ', $1,118i, $4, 342 $400, $3, 399! $81 � $1,400' $22, 872 �'' $6,022' $0 $43, 040'�, $859' $293,928. � �$92) � ' ($7,000) ($6,422)', ($111,149)I , ($124,663)' � $169,265� 227 2007'' 2007 INCREASE YTDj APPROVED�!, (DECREASE) $173,226' $7,238 $31,890I , $2,759! $940' , $4,306. $1,794, $3,670�!, $100' _ $1,4001, $16,805I $10, 679 $350 $57, 537''! $1,419 $314,112. _ ($80), ($7,000) ($6,647)', 105.741 $208.371 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM ReportName: CurreniBudget Revised % CHANGE 2008 j 2008 VS. -- --+ $171,401, $14,615 $186,016 � ____ _ ._._ $5,175 $0' $5,175�, $33,491 $908 -- $34,399 _,_; $2,649I� $0 $2,649'� $1,200� . $0� $1,200'' ; _ - --- -� $3,950� $134, $4,0$4I _ $1,100' . $0, ____-- �1,100; _-- - $3,518 ($39) $3,479� $1601 $0� $160; $2,600i . ($1,200) $1,400` $22,000 $1,154, $23;1�54�, $10,000' $0' $10,000 $800 �, . ($200) - - $600� $70,000 ($12,463)i $57,537' $1,600', $0~ - $1,6001� $329,644, $2,909 $332;553''�, ($250) $0 �1_ ($250� ($�,000� �� � � �o � {��,000) � ($9,721) $2,721' ($7,000)' _ 115,000); $13,189� (�1Q1,811) 131,971)�I $15,910�� ($1"16,b61)' >197,673, $18,819 $216,492 8.53% 0.00°/a 2.71 % 0.00% 0.00% 3.39% 0.00% -1.11% 0.00% -46.15% 5.25% 0.00% -25.00% -17.80% 0.00% 0.88% 0.00% o.00°i -27.99% -11.47% -12.06% 9.52% � « ` �' � � i APPROVED FINAL - Background Information 2713 Dunbarton Pool RunDate:6/10/20089:28AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Expenses 2713.1100.0000 Salaries & Wages <-> Base Salaries & Wages $186,016 Total 2713.1100.0000 Salaries & Wages $186,016 2713.1200.0000 Overtime <-> To meet service level / workload commitments $5,175 Tota12713.1200.0000 Overtime $5,175 2713.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2713.1900.0000 Uniforms <-> As per the Collective Agreement 2713.2110.0000 Travel <-> Parking & mileage 2713.2140.0000 Telephones $34,399 Total 2713.1400.0000 Employer Contributions $34,399 $2,649 Tota12713.1900.0000 Uniforms $2,649 $1,200 Tota12713.2110.0000 Travel $1,200 <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades 2713.2340.0000 Seminars & Education <_> <-> <-> PRO Municipal Administration Training Recertifications Defibrillator Training & Recertification <-> Certified Pool Operator Training <Reduced by TJQ> 2713.2370.0000 Insurance Premium � , ��, Tota12713.2140.0000 Telephones $4,084 Total 2713.2340.0000 Seminars & Education $300 $200 $600 $500 ($500) $1,100 <-> Insurance allocation method reviewed and revised for the 2008 current budget $3,479 Total 27132370.0000 Insurance Premium $3,479 2713.2395.0000 Memberships <-> Life Saving Society $80 <-> Red Cross $80 Tota12713.2395.0000 Memberships $160 2713.2399.0000 Outside Agency Services <-> Base Hospital Support Defibrillation Program $1,400 Total 2713.2399.0000 Outside Agency Services $1,400 27132435.0000 Building Repairs & Mainte <-> Caretaking supplies <_> <_> <_> <_> <_> <_> General supplies Chlorine and Chemicals Contractors Door & Window & Lock repairs Defibrillator Monitoring Contract Outdoor Lighting Repairs . 9�g $3,675 $5,649 $6,300 $3,150 $1,575 $180 $2,625 M � "` *' ��: APPROVED FINAL - Background Information 2713 Dunbarton Pool Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info with Totals 2008 Revised BUDGET Total 2713.2435.0000 Building Repairs & Mainte $23,154 2713.2478.0000 Misc.Equipment Repairs & <-> General repairs and maintenance <-> <_> <-> <_> Electrical and Plurnbing Heating and Air Handling (contract) Boiler repair and maintenance (contract) Automatic Pool Vacuum repairs & maintenance Total 2713.2478.0000 Misc.Equipment Repairs & $2,500 $2,000 $2,500 $1,500 $1,500 $10, 000 2713.5300.0000 Stationery & Office Suppl <-> General office supplies $800 <Reduced by TJQ> ($200) Total 2713.5300.0000 Stationery & Office Suppl $600 2713.5520.0000 Utilities - Gas <-> Based on 2007 actual and anticipated rate increase $57,537 Total 2713.5520.0000 Utilities - Gas $57,537 2713.5902.0000 Misc. Equip. (under $750) <-> Tools & Safety supplies (replacement) <-> Pool toys and program supplies (replacement) Total 2713.5902.0000 Total Expenses Revenue 2713.9916.0000 Vendinp Machines <-> Dunbarton Vending Machines 2713.9923.0000 Admissions - Public Swimm <-> Youth singles <-> Adult singles <_> <-> <_> Family singies Youth - 10 pass Adult - 10 pass 2713.9932.0000 Rentals - Pool <-> Learn to swim <_> <-> <_> <_> <_> Misc. Equip. (under $750) Total . $500 $1,100 $1, 600 $332,553 $332,553 ($250) Total 2713.9916.0000 Vending Machines ($250} Total 2713.9923.0000 Admissions - Public Swimm Private Masters Swim Club Synchro Reduction of revenue due to renovations 2713.9943 0000 Membership - PoollHealth <-> Annual <-> Three Month Total 2713.9932.0000 Rentals - Pool Total 2713.9943.0000 Membership - Pool/Health . ��g ($3,540) ($966) ($1,294) ($784) ($416) ($7,000) ($63,000) ($3,000) ($8,074) ($31,737) ($12,000) $16, 000 ($101,811) ($5,075) ($1,925) ($7,000) • '` r 11: APPROVED FINAL - Background Information 2713 Dunbarton Pool RunDate:6/10/20089:28AM Report Name: Backqround Info with Totals 2008 Revised Total Revenues Net Expenses ��� BUDGET Total. ($116,061) ($116,061) $216,492 C�ty of Pickering 2008 APPROVED FINAL - Current Budget 2715 Don Beer Arena EXPENDITURES ' 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms ' 2110 Travel 2131 Cellular Phones & Pagers ' 2140 Telephones ' 2340 Seminars & Education 2370 Insurance Premium ' 2371 Ins. Detluctible , 2394 Recpt, Prom & Sp Events ' 2395 Memberships 2399 Outside Agency Serv 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 2678 Rental Misc Equip 2682 Land Rentals 5300 Stationery & Office Supplies 5302 Forms 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro ' 5900 Gas, Oii Tires 5902 Misc Equip & Tools (under $750) ! � Total EXPENDITURES 9915 Snack Bar 9916 Vending Machines 9930 Rentals 9922 Admissions - Skating 9935 Rentals - Halis 9931 Rentals - Ice Surface 9990 Other Revenue Total REVENUES Net 2006 2007' 2007' INCREASE Actual YTD, APPROVEDj (DECREASE) $444,406' $463,880. $19.925� $16,521'' , $102,185i $97,222 �! $4,428, $4,171 _ $0 $0'� $508 $285 $3,490�' $5,462; $2,396 $2,875 $20, 376 j $19,221 �, $1,000 $2,000 _ $980!, _ $30� $8 $920 $1,470'� $1,400' $42,487 $41,134 $43,926i $56,583', $30! _ $0! $8,060 $8,060, $447 $227' $117'' $0 $20,724' $18,053 _ $48,028' $46,345 $171,558 $159,513 � _ $77�'i $� $600 $841 $929,593, $952,377' ($8,000) ($6,444)', ($2,867)', ($1, 585) ($11,542); ($890,771) � ($22,472) ($943.6811 ' 231 ($8,000) ($7, 337) ($2,800) ($1,990), ($13,848}' ($939,198) ($19,378) ($992,551)''. 174) $453,910! $16, 560; $109, 520 � $4,500� . $200' $1,OOOi, $6, 055 $3,200, $22, 429 � $1,000 $0� __ $800 $1,400!, $45, 000 $44, 500' $500' $8,100 $500'' $300 $19,497 $57,640 $180,120' $1,320 $1,000 $979,051 � ($8,000); ($9, 000) ($2,500), ($3,000)'', ($15, 000) ($900, 000) ($967, 11.551 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: Current Budget Revised, % CHANGE 2008, 2008 VS - ___ _ __ $24,462 $478,372; $0 $16,560' -- ($855) $108,665!, $0� $4,500 __ _� $0, $200i _ ($500)' $500; __. _.__ $50� � $6,105�� - - $0 $3,200 ($5,245)�, $17,184t. $� - $1,OOOi $0� _ $0', _ $0 $800' _ _--- -- - _ � $0, $1,400, _ _ . -.___----_ $2,380 $47,380', $0� $44,500!, _ - $0'' $500�i' $0 $8,1001 $0', _ $500! . _: $0 $300'; _- __ $3,196 $22,693 � _ ---._ _ _I {$11,290)I $46,350 ($12,120} $168,000� . $01' -- $1,320'' $0 $1,000 $78', $979,129�1 $� ($8,000) __ -a $2,OQ0, ($7,000)! $0 ($2,500),. __ $0 ($3;000)� ,_ ___ ___-� ____ ($15.000)' $0 _ _ _ ($22,000)' _ ($922,000)' $5,000 ($25,OOQ)� ($15,000) ($982,500)! 14,922) ($3,371)' 5.39% 0.00% -0.78% 0.00°/a -50.00% 0.83% 0.00% -23.38% 0.00°/a 0.00% 0.00% 0.00% 5 29% 0.00% 0.00% 0 00%I 0.00°/a 16.39% -19.59% -6.73% 0.00% 0.00°/a 0.01 % 0.00% 0.00% O.QO% 2.44% -16.67% 1.55% -129.18% � "¢ * ' t; � � i APPROVED FINAL - Background Information 2715 Don Beer Arena Run Date 6/10/2008 928 AM __ Report Name Backqround Info with Totals 2008 Revised Expenses 2715.1100.0000 Salaries & Wages <-> Base Salaries & Wages 2715.1200.0000 Overtime BUDGET $478,372 Total 2715.1100.0000 Salaries & Wages $478,372 <-> To meet service level / workload commitments 2715.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP benefits such as dental and optical 2715.1900.0000 Uniforms <-> As per the Collective Agreement 2715.2110.0000 Travel <-> Parking & mileage 2715.2131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges <Reduced by TJQ> 2715.2140.0000 Telephones $16,560 Tota12715.1200.0000 Overtime $16,560 , EI., EHT., ) and employer provided �� 1: .. Total 2715.1400,0000 Employer Contributions $108,665 $4,500 Tota12715.1900.0000 Uniforms $4,500 $200 Tota12715.2110.0000 Travel $200 Total 2715.2131.0000 Celiular Phones & Pagers $1,000 ($500) $500 <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $6,105 system upgrades Total 2715.2140.0000 Telephones $6,105 27152340.0000 Seminars & Education <-> To cover cost of Refrigeration Certificate <-> Defibrillator Training & Recertification ',.i1 '�.11 <-> O.R.F.A. - Ice Maintenance & Equip. Operation $2,000 Total 2715.2340.0000 Seminars & Education $3,200 27152370.0000 Insurance Premium <-> insurance allocation method reviewed and revised for the 2008 current budget $17,184 Total 2715.2370.0000 Insurance Premium $17,184 2715.2371.0000 Self Insurance <-> Insurance Deductible 2715.2395.0000 Memberships <-> Memberships and other related Associations $1, 000 Total 2715.2371.0000 Self Insurance $1,000 $800 Tota12715.2395.0000 Memberships $800 2715.2399.0000 Outside Agency Services <-> Base Hospital Support Defibrillation Program $1,400 Total 2715.2399.0000 Outside Agency Services $1,400 2715.2435.0000 Building Repairs & Mainte <-> Snow Removal & Salting $7,500 <-> Caretaking supplies $13,700 <-> General repairs (supplies) $14,500 � 232 �ity of Pickering 2008 APPROVED FINAL - Background Information 2715 Don Beer Arena Run Date : 6/10/2008 928 AM Report Name Backqround Info with Totals 2008 Revised BUDGET <-> Electrical repairs $6,000 <-> Plumbing repairs $3,750 <-> Door and lock repairs $750 <-> Parking lot maintenance <-> Defibrillator Monitoring Contract Total 2715.2435.0000 Building Repairs & Mainte 2715.2478.0000 Misc.Equipment Repairs & <-> Refrigeration repairs maintenance and dehumidifiers (contract) <-> Overhaul Compressor {1) <_> <-> <-> <-> Fan and motor repairs, supplies and accessories Electrical and Plumbing repairs Ice Resurfacer maintenance Misc. small equipment repairs Total 2715.2478.0000 Misc.Equipment Repairs & 2715.2678.0000 Misc Equipment Rentals $1, 000 $180 $47,380 $20,000 $10, 000 $4,000 $4,000 $5,000 $1, 500 $44,500 <-> Rental of tools for specific jobs--Man Lift $500 Total 2715.2678.0000 Misc Equipment Rentals $500 2715.2682.0000 Land Rentals <-> Parking lot lease with OPG $8,100 Total 2715.2682.0000 Land Rentals $8,100 2715.5300.0000 Stationery & Office Suppl <-> General office supplies $500 Total 2715.5300.0000 Stationery & Office Suppl $500 2715.5302.0000 Forms <-> Printing of facility permits and receipt form $300 Tota12715.5302.0000 Forms $300 2715.5510.0000 Utilities - Water <-> Based on 2007 estimated actual and anticipated rate increase $22,693 Total 2715.5510.0000 Utilities - Water $22,693 2715.5520.0000 Utilities - Gas <-> Based on 2007 estimated actual and anticipated rate increase $46,350 Total 2715.5520.0000 Utilities - Gas $46,350 2715.5530.0000 Utilities - Hydro <-> Based on an anticipated rate increase of 5% over 2007 estimated actuals $168,000 Total 2715.5530.0000 Utilities - Hydro $168,000 2715.5900.0000 Gas, Oil, Tires Etc. <-> Supply necessary services to ice resurfacing machine $1,320 Total 2715.5900.0000 Gas, Oil, Tires Etc. $1,320 2715.5902.0000 Misc. Equip. (under $750) <-> First Aid Supplies (replacement) <-> Small tools, etc. (replacement) Total Expenses Revenue Total 2715.5902.0000 Misc. Equip. (under $750) Tota I . � 233 $500 $500 $1,000 $979,129 $979,129 i i • ' ! � � i APPROVED FINAL - Background Information 2715 Don Beer Arena Run Date : 6/10/2008 9:28 AM Report Name Backqround Info with Totals 2008 Revised BUDGET 2715.9915.0000 Snack Bar <-> Under contract with Pickering Hockey Assoc. ($8,000) Total 2715.9915.0000 Snack Bar ($8,000) 2715.9916.0000 Vendin4 Machines <-> Don Beer vending machines {$7,000) Total 2715.9916.0000 Vending Machines ($7,000} 2715.9922.0000 Admissions - Pleasure Skatinq <-> Daily admissions for individuals to play shinney hockey - daytime ($3,000) Total 2715.9922.0000 Admissions - Pleasure Skating ($3 000) 2715.9930.0000 Rentals - User Fees <-> Yearly contract 2715.9931.0000 Rentals - Ice Surface <-> Based on rental fee average of $148/hour 2715.9935.0000 Rentals - Halls <-> Various Hall rentals, activities 2715.9990.0000 Other Revenue <-> Miscellaneous sources Total Revenues Net Expenses , ($2,500) Total 2715.9930.0000 Rentals - User Fees {$2,500) ($922,000) Total 2715.9931.0000 Rentals - Ice Surface ($922,000) � 934 ..: ($15,000) Total 2715.9935.0000 Rentals - Halls ($15,000) ($25,000) Total 2715.9990.0000 Other Revenue ($25,000) Total. ($982,500) ($982,500) ($3,371) 2719 Community Centres City gf Pickerir�g 2008 APPROVED FINAL - Current Budget 2006 Actual EXPENDITURES ' 1100 Salaries & Wages ' $180,515 1200 Overtime $11,347', 1400 Employer Contributions $36,354' 1900 Uniforms $1,456 2110 Travel ' $1,146 2131 Cellular Phones & Pagers ' $5,030; 2140 Telephones $9,934' 2340 Seminars & Education $420'' 2370 Insurance Premium $17,955 2371 Ins. Detluctible ', $1,484 2399 Outsitle Agency Serv ' $9,368, 2435 Build Repairs & Mtce $114,178', 2457 Veh - Repairs & Maintenance $3,757' 2478 Misc Equip Repairs $27,025 . _ _ __ _ , _ __ . 2648 Buiiding Rentals $10 5510 Utilities - Water j $4,864' 5520 Utilities - Gas $34,393. 5530 Utilities - Hydro ! $80,207'', 5540 Utilities - Oil $4,360 5900 Gas, Oil Tires $7,242 5902 Misc Equip & Tools (under $750; $77 Total EXPENDITURES ' $551,120' EVENUES 9916 Vending Machines 9956 Rentals - Green River C.0 9947 Rentals - Claremont C.C. 9938 Rentals - East Shore C.C. 9937 Rentals - West Shore C.C. 9949 Rentals - Petticoat Creek 9990 Other Revenue Total REVENUES Net ($1,044}'. ($8,550)' ($338) ($16,783) ($30,836) ($29,169) ($3,013)' ($8� $461, 388 2007' 2007 INCREASE' YTD, APPROVED� (DECREASE), .__�_� r.� �r.,.�T' ' $220,151 � $8,677 $39, 950 �, $914' $1,019 $3, 543', $9, 507' $242' $18, 277 $0 $25,725', $134,576' $5,399' $29, 594 $10 $4, 787 $36,395', $8Q 360' $3,643 $9,065 $692'' ($1,234)' ($9,300) ($225). ($37, 535)', ($42,895)! ($30,266)', 126, $505, 765 • 235 YTD Actuals as of December 31. 2007 Run Date : 6I1112008 9:45 AM teport Name: Current Budget sed % CHANGE � --- - , --- $197,987�1, $22,902� $220,$$�1 ____ ___-- , $5,175 $0 _ $5, � 75 $45,319 $1,008 $46;327�� S1,4001 $0, $1,400� , _ _,__._ $1,500' $0 $1,500; $5,000 ($1,000) $4,0001 $9,355 $186 _ $9,541 i�_ , - - -- ; $1,1001 $0��, $1,100 $19,820 ($14,418) $5,402I $2,000 $0 $2,O�Ot __ _ $11,400���� $8,000 $19,400� $121,720', $15,970� $137,690; $4,000' $1,000 . - - $5,000' $28,500' $a' -- $2$,50�� $10 $0 _ $10 - -- : $5,253 ($11) _ $5,242' - -- $41,2801 ($4,880) $36,4�0 $84,220, $158 $84;378' $4,527 $340 -- . $4,$67' $7,300 $0 --- $7,300� $1,OOOj $0 $`1;0001 $597,8661 $29,255' $627,121' ($1,000) ($8,600) ($500), ($22, 000)', ($38, 000)'' ($30,000) ($1,000) 6101.100) 766'. $0 . ($1,000)� _ --- $0, ($8;600)'' $0,--- ($500), ($8,000) ($30,000}� $0 ($38,000)I $0� ($30,000); $0� ($1,000}I ($8.000) ($109.1001' $21,255I $518,021 2008 VS. 11.57% 0.00% 2.22% 0.00% 0.00% -20.00% 1.99% -72.74% 0.00°/a 70.18% 13.12°/a 25.00% 0.00% 0.00% -0.21 % -11.82% 0.19% 7.51 % 0.00% 4.89% 0.00% 0.00°/a 0.00% 36.36% 0.00°/a 0.00% 0.00% 7.91 % 4.2 • "` • ' 1'; ��: APPROVED FINAL - Background Information 2719 Community Centres RunDate:6/11/20089:46AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Expenses 2719.1100.0000 Salaries & Wages <-> Base Salaries and Wages $208,602 <-> Re-alignment of transfer from 2711 (25% of Super of Fac) $12,287 Total 2719.1100.0000 Salaries & Wages $220,889 2719.1200.0000 Overtime <-> To meet service level / workload commitments $5,175 Tota12719.1200.0000 Overtime $5,175 2719.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical $45,076 <-> Re-alignment of transfer from 2711 (25% of Super of Fac) $1,251 Total 2719.1400.0000 Employer Contributions $46,327 2719.1900.0000 Uniforms <-> As per the Collective Agreement Tota12719.1900.0000 Uniforms 2719.2110.0000 Travel <-> Parking & mileage Tota12719.2110.0000 Travel 2719.2131.0000 Cellular Phones & Pagers $1,400 $1,400 $1,500 $1,500 <-> Cellular Phone and Pager Charges--Increase due to cell phones being provided to City $5,000 security staff <Reduced by TJQ> ($1,000) Total 2719.2131.0000 Cellular Phones & Pagers $4,000 2719.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and system upgrades $9,541 Tota12719.2140.0000 Telephones $9,541 2719.2340.0000 Seminars & Education <-> Health and Safety and First Aid Training $500 <-> Defibrillator Training & Recertification $600 Total 27192340.0000 Seminars & Education $1,100 2719.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $5,402 Total 2719.2370.0000 Insurance Premium $5,402 2719.2371.0000 Self Insurance <-> Insurance Deductible $2,000 Total 2719.2371.0000 Self Insurance $2,000 27192399.0000 Outside Agency Services <-> Base Hospital Support Defibrillation Program--Petticoat Creek Community Centre <-> PESCA revenue sharing agreement -(totally offset by revenue Acct. 2719.9938 - East Shore Community Centre $1,400 $18,000 Total 2719.2399.0000 Outside Agency Services $19,400 2719.2435.0000 Building Repairs & Maintenance <_> <-> Maintenance contract East Shore C.C.--Cleaning Caretaking supplies ,��6 $18,000 $10,500 /I w' , ` � � � i APPROVED FINAL - Background Information 2719 Community Centres RunDate 6/11/2008946AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> General supplies $7,350 <-> Window door and lock repair $7,350 <-> Service Contracts (Garbage, Snow Removal & Salting) <-> Provision for pumping out Septic System Mt. Zion <-> Environmental Monitoring--Water Treatment and testing of wells <-> Maintenance Contract--Petticoat Creek Community Centre - Cleaning <-> Fire Alarm & Security Monitoring Contract <_> <-> �_> Maintenance Contract--West Shore C.C. (Cleaning Saturday Night Only) Defibrillator Monitoring Contract Paint upper half of gym at East Shore. $23,100 $4,200 $24,150 $26,250 $735 $7,875 $180 $8,000 Total 2719.2435.0000 Building Repairs & Maintenance $137,690 2719.2457.0000 Vehicle-Repair & Maintena <-> Culture & Recreation - vehicle 2719.2478.0000 Misc.Equipment Repairs & <-> <_> <_> <-> <_> <_> HVAC $5,000 Total 2719.2457.0000 Vehicle-Repair & Maintena $5,000 Fire Inspection Emergency Lighting (increase due to new testing regulations) Pumps, motor,etc. Boiler repair and maintenance Energy Management--Service Contract Total 2719.2478.0000 Misc.Equipment Repairs & 2719.2648.0000 Rec. Building Rentais $12,000 $3, 000 $5,000 $2,500 $2,000 $4,000 $28,500 <-> Brougham Community Centre -- Federal Rental Charge $10 Total 2719.2648.0000 Rec. Building Rentals $10 2719.5510.0000 Utilities - Water <-> Based on 2007 estimated actual and anticipated rate increase $5,242 Total 2719.5510.0000 Utilities - Water $5,242 2719.5520.0000 Utilities - Gas <-> Based on 2007 estimated actual and anticipated rate increase $36,400 Total 2719.5520.0000 Utilities - Gas $36,400 2719.5530.0000 Utilities - Hydro <-> Based on an anticipated rate increase of 5% over 2007 estimated actuals $84,378 Total 2719.5530.0000 Utilities - Hydro $84,378 2719.5540.0000 Utilities - Oil <-> Mt. Zion Community Centre - Increase 7.5% 2719.5900.0000 Gas, Oil, Tires Etc. <-> Gas, Oil, Tires etc. $4,867 Total 2719.5540.0000 Utilities - Oil $4,867 $7,300 Total 2719.5900.0000 Gas, Oil, Tires Etc. $7,300 2719.5902.0000 Misc. Equip. (under $750) <-> First Aid and Safety (repiacement), Small tools, etc. (repiacement) Tota12719.5902.0000 Misc. Totai Expenses F ?37 Equip. (under $750) Total . $1, 000 $1, 000 $627,121 $627,121 R � ' • ' i', � � i APPROVED FINAL - Background Information 2719 Community Centres RunDate 6/11/20089:46AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Revenue 2719.9916.0000 Vendina Machines <-> EastShoreC.C. ($1,000) Total 2719.9916.0000 Vending Machines ($1,000) 2719.9937.0000 Rentals - West Shore C.C. <-> West Shore Community Centre--Nursery School Lease ($4,000) <-> Hall Rentals ($34,000) Total 2719.9937.0000 Rentals - West Shore C.C. ($38,000) 2719.9938.0000 Rentals - East Shore C.C. <-> Hall & Room Rentais Total 2719.9938.0000 Rentals - East Shore C.0 ($30,000) ($30,000) 2719.9947.0000 Rentals - Claremont C. C. <-> Hall Rentals (Saturday evenings only) ($500) Total 2719.9947.0000 Rentals - Claremont C. C. ($500) 2719.9949.0000 Rentals - Petticoat Creek C.C. <-> Estimated revenues ($30,000) Total 2719.9949.0000 Rentals - Petticoat Creek C.C. ($30,000) 2719.9956.0000 Rentals - Green River C.0 <-> Church Lease 2719.9990.0000 Other Revenue <-> Damage deposit forfeited Total Revenues Net Expenses {$8,600} Total 2719.9956.0000 Rentals - Green River C.0 ($8,600) 23� Total 2719.9990.0000 Other Revenue Total . ($1,000) ($1,000) ($109,100) ($109,100) $518,021 �iiy of Pic�erir�g 2008 APPROVED FINAL - Current Budget 2731 Recreation Complex - Central Core 2006 2007 2007 INCREASE EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2394 Recpt, Prom & Sp Events 2395 Memberships 2399 Outside Agency Serv 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 2481 Other Fix. Assets Rep & Mtce. 2678 Rental Misc Equip 5300 Stationery & Office Supplies 5302 Forms 5340 Supplies - Special Events 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5902 Misc Equip & Tools (under $750) 5960 Taxes Tenant Total EXPENDITURES REVENUES 9915 Snack Bar 9916 Vending Machines 9970 Child Supervision 9975 Fitness Testing 9921 Admissions - Tennis 9924 Admissions - Squash 9925 Atlmissions - Fitness Room 9926 Admissions - Racquet Ball 9933 Rentals - Mtg. Room(Public 9934 Rentals - Mtg. RoomlProg. 9935 Rentals - Halls 9939 Rentals - Lockers 9957 Rentals - Pottery Stutlio 9958 Rentals - Wellness Clinic 9941 Membertships - Tennis 9943 Memberships - Pool/Health Club 9944 Memberships - Squash Actual $1,172,810 $48;214 $248,608'; •; $4,039� $2, 004 j $9,479 $19.610 $21,438 $348 $2,825 _ $34,044 $856 �''� $10,345' $1,719 $80,995 $128, 870 $36,039 $51,097 $729'', $9,910I� $437; $8,483 $21, 608 $70,537 $193, 028 : � $14, 089 $O i $2,192,163 $0; ($12, 936)'� ($12,426)', ($47,567) ($99,950) ($33,614) ($26,050) ($13,312) ($19,714) ($49,800) ($67,894)' ($605) �$8,412) ($15, 983)' ($55, 835)', ($600,982)', ($87,298)' YTDI APPROVED (DECREASE)' t��ai�l Ri inr_�T', $1,181,727 $ $36, 813', $242,187! $3, 522 $1, 259' $9,838. $19 568 $19, 754 � $235 �. $2,047 $36,150 $1,000 $10,017 $1,981 $81,546` $117, 558I $33,047' $65,000 $548'' $9,743 $389 $8,270'. , $23,103' $76,425'' $183,642' $19,197' $0 $2,184,567 $ YTD Actuais as of December 31, 2007 Run Date : 6/11/2008 9:45 AM �eport Name: Current Budget sedi % CHANGE 2008;' 2008 VS. 1,181,013 $118,174 $1,299,187 _ -.. __, $0 $41,400' $263,528''' $484 $264,012� , _ _ , $4,000, $0 $4,000 $3,000�� -- -�� - ___ $3,000; $0 $10,000 $0 $10;Od0' _ _ --� $17,672 $940i $18,612I -- $22,000 $3,000 $25,000 __ $500�, $0 $50Q , ------� $5,000 $5,045 $10,045 _ . ._ $36,181 ($13,540) $22,641' _ __ $4,000 $0, $4,000'' $8,000 $10,000' $18,000� $2,595', $0 $2,595f $80,750'�,� $3,010� .. $83,760, _ --- -_ $129,820' $14,545 $144,365' __-- - $40,000' $0 $40,000 $60,800I $2,000 $62,800' ----- ----- $1,500 $Q . $1,5Qa+ $10,000 $0' $10,0001 $500' $0 $500� _ , _ _____------A $10,000', $0 $10,000'. ; ; $23,336 $1,962 $25,298: _.. ,. $84,650' ($8,225) - - $76,425j $202,680 ($9,840)� $192,8401 __ _---- i $16,450 $4,800 $21,250� -- - $1,575', $0 $1,575� 2,260,950', $132,355' $2,393,3Q5i $0 $OI ($14,110); ($12,000)' ($8,878)', ($14,753)'. ($49,601), ($50,000)I ($92,860)'' ($105,000)' ($31,647)'�� ($34,000)�� ($21,756)� ($29,600)' ($8,880), ($12,000) ($23,978)', ($22,000} ($48,300) ($50,000) ($85,179) ($75,000) ($537) ($800), ($7,790) ($8,400)' . ($22,524); ($18,000)', ($55,684)', ($57,330)' ($580,839) ($600,000)', ($83,883), ($100,000)' � ?39 $0 $0 $0 ($12,000)� $0 ($14,753)I $0 ($50,000)� $0 ($105,000)� ; $0, ($34,000)! $0 ($29,600)i � $�� -($12,000) `___ --- - �$2,000� ��2a,000�; _ - ------- $0 ($50,000) ($5,000) ($80,000) $0 ($800) $0 ___ ($8,40Q)I _. _ _ _ _. ($4,000) ), ( 22,00 $0 _ - ($57,330)�' _ __ -- -- , ($19,400) ($619,400)' $8,000 ($92,000) 10.01 °/a 0.00°/a 0.18% 0.00% 0.00% 0.00% 13.64 100.90% -37.42% 0.00% 125.00°/a 0.00% 3.73% 11.20% 0.00% 3.29°/a 0.00% 0.00% 0.00% 0.00% 8.41% -9.72% -4.85% 29.18% 0.00% 0.00% 0.�0% 0.00% 0.00% 0.00% �.��% 0.00% 0.00%a 9.09% 0.00% 6.67°/a 0.00% 0.00°/a 22.22% 0.00% 3.23% -8.00% �ity �f �ickering 2�08 YTD Actuals as of December 31, 2007 APPROVED FINAL - Current Budget Run Date : 6/11/2008 9:45 AM 2731 Recreation Complex - Central Core ReportName CurrentBudget 2006', 2007 200T INCREASE' Revisedi % CHANGE Actual' YTD APPROVED (DECREASE)', 2008' 2008 VS. � Actualsj BUDGET', Budqet 2007 9945 Memberships - General ', ($37,779)! ($37,208)� ($38,259) . $0' ($38,259)'i 0.00% 9946 Membershi s- Rac uet Ball ) ($21,258)' ($21,000) $0 ($21,000}� 0.00% P q ($19,340 ' 9990 Other Revenue ($9,720)! ($14,403) ($10,000)j, $0� ($10,000)',, 0.00% 99920therRevenue-MembershipNSFFee ($1,587) ($1,921)' $0 $0, $0�, 0.00% Total REVENUES ', ($1,220,803)!, ($1,211,237)I ($1;258,142) ($22,400) ($1,280,542)', 1.78% � ___ _! Net $971,360' $973,330 $1,002,808, $109,955� $1,112,763' 10.96% ' 940 • � ` ' ' R; ��: APPROVED FINAL - Background Information 2731 Recreation Com lex - Central Core Run Date 6/11/2008 9:46 AM p Report Name: Backqround Info. with Totals 2008 Revised BUDGET Expenses 2731.1100.0000 Salaries & Wages <-> Base Salaries & Wages <-> Maintenance & Energy Mgmt Technician (July 1, 2008) <-> Re-alignment of transfer from 2711 (25% Of Super Fac) Total 2731.1100.0000 Salaries & Wages 2731.1200.0000 Overtime <-> Facilities <-> Front Desk and Program Tota12731.1200.0000 Overtime 2731.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical 2731.1900.0000 Uniforms <-> As per the Collective Agreement 2731.2110.0000 Travel <-> Parking & mileage $1,259,232 $27,668 $12,287 $1,299,187 $31,050 $10,350 $41,400 $264,012 Total 2731.1400.0000 Employer Contributions $264,012 $4,000 Tota12731.1900.0000 Uniforms $4,000 $3,000 Tota12731.2110.0000 Travel $3,000 27312131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges $10,000 Total 2731.2131.0000 Cellular Phones & Pagers $10,000 2731.2140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemaii, and $18,612 system upgrades Tota12731.2140.0000 Telephones $18,612 27312210.0000 Advertising <-> Provide newspaper & brochure advertisements and promotions packages Tota12731.2210.0000 Advertising 2731.2220.0000 Subscriptions & Publicati <-> Reference material, journals and reports Total 2731.2220.0000 Subscriptions & Publicati 2731.2340.0000 Seminars & Education <-> Ontario Kinesiology Association P.D. Day <-> Can-Fit Pro Training <-> Facilities--Supervisor, Facility Operations <-> Complex Admin/Clerical Staff Training <-> First Aid/CPR Defibrillator Training & Recertification <-> ORFA--Building Maintenance <-> PRO Mun. Admin.Training Coordinator Facility Operations <-> CEP Recertifications <-> Systems Training (Facility Booking & Membership) Total 2731.2340.0000 Seminars & Education 2731.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget ` 2�1 $25,000 $25,000 $500 $500 $500 $420 $200 $500 $1,300 $1,500 $300 $825 $4,500 $10,045 $22,641 • ' - � 11: APPROVED FINAL - Background Information 2731 Recreation Complex - Central Core Run Date : 6/11/2008 9 46 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET 2731.2371.0000 Self Insurance <-> Insurance Deductible 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R <-> Open House & Anniversary Celebration <-> Membership Recognition Initiative <-> 25th Anniversary Celebration Total 2731.2370.0000 Insurance Premium $22,641 $4,000 Total 2731.2371.0000 Self Insurance $4,000 Total 2731.2394.0000 Rec/Prom & Sp.Ev./Gen P/R 2731.2395.0000 Memberships <-> Facility Licenses : Mech. Lic., Prof. fees, etc. <-> Program memberships: Squash Ontario <-> Tennis Ontario <-> Ontario Fitness Council <-> Fitness Centre Accreditation <-> Certified Fitness Appraiser <-> Ontario Kinesiology Association <-> Can Fit Pro <-> RacquetbailOntario <-> Parks & Recreation Ontario Tota12731.2395.0000 Memberships 2731.2399.0000 Outside Agency Services <-> Tennis Professional <-> Squash Professional <-> Base Hospital Support Defibrillation Program <-> Team Twelve--Personai Training--Offset by Fitness Testing Revenue <-> Nutritional Services Total 2731.2399.0000 Outside Agency Services 2731.2435.0000 Building Repairs & Maintenance <-> Carpet Cleaning <-> Caretaking Supplies <-> General Supplies <-> Glass Cleaning (quarterly) <-> Snow Removal & Salting <-> Building Supplies and Repairs <-> Electrical Repairs <-> Plumbing Repairs <-> Lamps, Ballasts, Fuse Inventory <-> Window, Door and Lock repairs <-> Various repairs to infrastructure due to aging facility <-> Maintenance Contract <-> Fire Alarm Monitoring Contract <-> Defibrillator Monitoring Contract <-> Duct Cleaning on various areas Total 2731.2435.0000 Building Repairs & Maintenance 2731.2478.0000 Misc.Equipment Repairs & � 9 L� � $5,000 $3,000 $10, 000 $18,000 $250 $450 $850 $125 $150 $120 $300 $60 $100 $190 $2,595 $13, 300 $34,060 $1,400 $31,500 $3,500 $83,760 $1,575 $18,900 $6, 300 $4,200 $10,500 $5,775 $6,825 $6,300 $6,825 $5,250 $21,000 $40,000 $735 $180 $10, 000 $144,365 ♦ � ` fa � � i APPROVED FINAL - Background Information 2731 Recreation Complex - Central Core Run Date : 6/11/2008 9:46 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Various program equipment at the Recreation Complex $26,000 <-> Treadmill Belt replacements $14,000 Total 2731.2478.0000 Misc.Equipment Repairs & $40,000 2731.2481.0000 Other Fixed Assets-Rpr & <-> Air Circulation Equipment (contract out) <-> Elevator Inspection & Repair (contract out) <-> Air conditioning (contract out) <-> Energy Management--Service Contract <-> Boiler Inspection and Repair (contract out ) <-> Water Treatment <_> <_> <_> <_> Plumbing repair and maintenance Fire alarm inspection and Service (contract out ) Motors, Belts, Filters Custodial Repairs and Maintenance <-> Diesel Generator Repair and Maintenance (contract out) Increase due to new testing regulations $8,000 $4, 800 $15, 000 $4,500 $5,000 $6,000 $4,000 $3,000 $3,000 $4,000 $5,500 Total 2731.2481.0000 Other Fixed Assets-Rpr & $62,800 2731.2678.0000 Misc Equipment Rentals <-> Occasional equipment needs, other equipment rentals $1,500 Total 2731.2678.0000 Misc Equipment Rentals $1,500 2731.5300.0000 Stationery & Office Supplies <-> General office supplies <-> Computer related Total 2731.5300.0000 Stationery & Office Supplies $5,000 $5,000 $10,000 2731.5302.0000 Forms <-> Professional printing services--Memberships $250 <-> Facility bookings $250 Tota12731.5302.0000 Forms $500 2731.5340.0000 Supplies - Spec.Events/Ba <-> Provide mix for banquet hall and meeting room rentals $10,000 Total 2731.5340.0000 Supplies - Spec.EventslBa $10,000 2731.5510.0000 Utilities - Water <-> Based on 2007 estimated actual and anticipated rate increase $25,298 Total 2731.5510.0000 Utilities - Water $25,298 2731.5520.0000 Utilities - Gas <-> Based on 2007 estimated actual and anticipated rate increase $76,425 Total 2731.5520.0000 Utilities - Gas $76,425 2731.5530.0000 Utilities - Hydro <-> Based on an anticipated rate increase of 5% over 2007 estimated actual $192,840 Total 2731.5530.0000 Utilities - Hydro $192,840 2731.5902.0000 Misc. Equip. (under $750) <-> Card Access Supplies (cards, cartridges) <-> Racquets, balls, eyewear for Elective Programs (replacement) <-> <_> <_> <_> Fitness Testing Supplies (replacement) Creative Centre Combination Locks (replacement) First Aid Supplies (replacement) ��3 $12,000 $1,200 $500 $900 $750 $1, 500 � � ' ' �, � � i APPROVED FINAL - Background Information 2731 Recreation Complex - Central Core Run Date 6/11/2008 9:46 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Smali Tools $2,500 <-> Child Supervision Centre $1,100 <-> Cash Register $800 Total 2731.5902.0000 Misc. Equip. (under $750) $21,250 2731.8960.0000 Taxes - Tenant <-> Taxes (Tenant) Total 2731.8960.0000 Taxes - Tenant Total . Total Expenses Revenue $1,575 $1,575 $2,393,305 $2,393,305 2731.9916.0000 Vendinq Machines <-> Based on 12% of total Complex Vending Machine Sales ($12,000) Total 2731.9916.0000 Vending Machines ($12,000) 2731.9921.0000 Admissions - Tennis <-> Prime time court admissions ($58,500) <-> Non Prime time court admissions ($46,500) Total 2731.9921.0000 Admissions - Tennis ($105,000) 2731.9924.0000 Admissions - Sauash <-> Pay as you play--Prime time court admissions <-> Non prime time court admissions Total 2731.9924.0000 Admissions - Squash 2731.9925.0000 Admissions - Fitness Room <-> Adult - Singles <_> <a <_> Adult - 5 Pass Adult - 10 Pass Revenue adjusted to reflect 2007 actual ($24,020) ($9,980) ($34,000} ($15,510) ($8,910) ($15,180) $10,000 Total 2731.9925.0000 Admissions - Fitness Room ($29,600) 2731.9926.0000 Admissions - Racauet Ball <-> Pay as you play--Prime time court admissions ($8,450) <-> Non prime time court admissions ($3,550) Total 2731.9926.0000 Admissions - Racquet Ball ($12,000) 2731.9933.0000 Rentals - Mtq. Room/Publi <-> Various private rentals for Complex Meeting Rooms (1,2 & 3) ($24,000) Total 2731.9933.0000 Rentals - Mtg. Room(Publi ($24,000) 2731.9934.0000 Rentals - Mta. Room Prq. <-> Rentals for Division Cul. & Rec. operating at the Pickering Recreation Complex ($50,000) Total 2731.9934.0000 Rentals - Mtg. Room Prg. ($50,000) 2731.9935.0000 Rentals - Halis <-> Various private rentals for Complex East and West Salons (Banquet Halls) ($80,000) Total 2731.9935.0000 Rentals - Halls ($80,000) 2731.9939.0000 Rentals - Misc. Eauipment <-> Locker Rentals ($200) <-> Misc. Racquet Rentals ($600) Total 2731.9939.0000 Rentals - Misc. Equipment ($800) 2731.9941.0000 Membership - Tennis ��4 • # . # � � i APPROVED FINAL - Background Information 2731 Recreation Complex - Central Core R�� oate 6�„�ZOOS s:as aM Report Name: Backpround Info. with Totals 2008 Revised BUDGET <-> Annual ($41,685) <-> Seasonal ($15,645) Total 2731.9941.0000 Membership - Tennis ($57,330) 2731.9943.0000 Membership - Pool/Health <-> Annual <-> Seasonal <-> Monthly 2731.9944.0000 Membership - Sauash <-> Annual <-> Seasonal <-> Monthly 2731.9945.0000 Membership - Fitness Room <-> Annual <-> Seasonal <-> Monthly Total 2731.9943.0000 Membership - Pool/Health Total 2731.9944.0000 Membership - Squash Total 2731.9945.0000 Membership - Fitness Room 2731.9946.0000 Membership - Racpuet Ball <-> Annual <-> Seasonal <-> Monthly Total 2731.9946.0000 Membership - Racquet Ball ($522,800) ($54,500) ($42,100) ($619,400) ($76,310) ($9,550) ($6,140) ($92,Q00) ($34,214) ($2,022) ($2,023) ($38,259) ($20,475) ($351) ($174) ($21,000) 2731.9957.0000 Rentals - Potterv Studio <-> Contractual Agreement with "The Pottery Studio" for lease of space ($8,400) Total 2731.9957.0000 Rentals - Pottery Studio ($8,400) 2731.9958.0000 Rentals - Wellness Clinic <-> Contractual agreement "The Wellness Clinic" for lease of space ($22,000) Total 2731.9958.0000 Rentals - Weilness Clinic ($22,000) 2731.9970.0000 Child Supervision <-> Single hour admission <_> <-> 6 hour pass 15 hour pass Total 2731.9970.0000 Child Supervision 2731.9975.0000 Fitness Testinq <-> Personal Training--Expense is reflected under Outside Agency Services--Team Twelve <-> Nutritional 2731.9990.0000 Other Revenue <-> Leased equipment /space Total Revenues Net Expenses Total 2731.9975.0000 Fitness Testing Total 2731.9990.0000 Other Revenue Tota I . � 245 {$4,719) ($1,861) ($8,173) ($14,753) ($45,000) ($5,000) ($50,000) ($10,000) ($10,000) ($1,280,542) ($1,280,542) $1,112,763 City of Pickering 2008 APPROVED FINAL - Current Budget 2733 Recreati�on Complex - Pool EXPENDITURES 1100 Salaries & Wages � 1200 Overtime '' 1400 Employer Contributions 1900 Uniforms � 2110 Travel ' 2131 Cellular Phones & Pagers 2140 Telephones 2340 Seminars & Education ��Z:� Actual $344,828I $15,811 $57,059; . $4, 727' . $207; I $�: $1,661 .__ $851' 2370 Insurance Premium � $5,589' 2395 Memberships 2399 Outside Agency Serv 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5902 Misc Equip & Tools i;under $750) Total EXPENDITURE� 9923 Admissions - Public Swimming 9932 Rentals - Pool 9936 Rentals - Pool-School Boartl 9943 Memberships - PooliHealth Club 9990 Other Revenue -_ N et ; $81, $0' $57,782, $26, 030 �, $21,608' $70, 536 � $136, 532 I $1,172' $744,474', ($53,009) ($131,712)' ; $�_ '� ($55,952) ; Total REVENUES � r ?46 YTD Actuals as of December 31, 2007 Run Date : 6/10l2008 9:31 AM Report Name: Curtent Budget 2007, 2007', INCREASE Revised' % CHANGE � YTDI APPROVED; (DECREASE) , 2Q08I 2008 VS. $389,012 $367,285�1 "_ $25,802i ' $393,0$7! $12,903' $12,420; $0', $12,420� $60,869 $71,666� $1,014 $72,680 $5,419� $5,000� $0� $5,000 $230,, $300{ - _ $0 __�30 ��} _ _ � $OI $500' $50U 1 $515 _� $188� _ $2,792 _ $1,368', _ r $2,576i $2,000 $OI, $2,000 $5,923I $5,940� $6,478 $12,418i __ $165� _ $350 _ $���' -- $350 $3,OOOI $3,500I ($3,500) -- $0� . __ __ $49,410 $56,000! $8004 -- -$56,8d0' $33,452� $25,000' $2,000 $27,000�1 - -� - $23,103' $23,336� $1,962� $25,��$t $76,427 $84,650 ($8,223) . �, ___ ._ $143,360I ($6,972) $129, 8931 $296 $1,500�' $0 $795,934i $803,675 $20,376 ($51,002) ($60,000)� ($13($800)�I �$142,200) , ($2,000)� ($52,913), ($56,150)' ($25)j $OI 55i $• ___... �P/ V�4G!_ $136, 3$8 -- $1.50Q $0 ` $0 $0 ($5,550), $0. . ($5�- $14.826 ($142_, 200) _ , {$2,0�0) ($61, 700) ------ - $0 ($265,900) __ ___------ $558,151 7.03% 0 00% 1.41 % 0.00% 0.00°/a 0.00% 37.65% 109.06°/a 0.00% -100.00% 1.43% 8.00% 8.41% -9.71 % ___ -4.86%a 0.00% 2.54% �. �� % 0.00% 0.00% 9.88% 2.1 2.73% �ity 4f Pickering 2008 APPROVED FINAL - Background Information 2733 Recreati��n Complex - Pool Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info with Totals 2008 Revised BUDGET Expenses 2733.1100.0000 Salaries & Wages <-> Base Sal<�ries & Wages $393,087 Total 2733.1100.0000 Salaries & Wages $393,087 2733.1200.0000 C)vertime <-> To meet service level / workload commitments $12,420 Tota12733.1200.0000 Overtime $12,420 2733.1400.0000 E.mployer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided $72,680 benefits such as dental and optical Total 2733.1400.0000 Employer Contributions $72,680 2 733.1900.0000 l;� n iforms <-> As per the Collective Agreement $5,000 Tota12733.1900.0000 Uniforms $5,000 2733.2110.0000 Travel <-> Aquatic Program Coordinator: Parking & mileage $300 Tota12733.2110.0000 Travel $300 2733.2131.0000 Gellular Phones & Pagers <-> Cell phone located at lifeguard office to be used for emergency purposes. $500 Total 2733.2131.0000 Cellular Phones & Pagers $500 27332140.0000 Telephones <-> This expense consists of long distance, monthly charges, fax lines, voicemail, and $1,883 system upgrade:; Tota12733.2140.0000 Telephones $1,883 2733.2340.0000 Seminars & Education <-> PRO Municipal Aquatic Training & Recertification $300 <-> (CPO) Certified Pool Operators Course $1,700 Total 2733.2340.0000 Seminars & Education $2,000 2733.2370.0000 Irisurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $12,418 Total 2733.2370.0000 Insurance Premium $12,418 2733.2395.0000 Niemberships <-> <_> <_> PRO - Aquatics Life Saving Society Red Cros:s Tota12733.2395.0000 Memberships 2733.2435.0000 Building Repairs & Maintenance <-> Pool Chernicals <-> <-> <_> <_> <_> <_> <-> Cleaning ;Supplies Miscellaneous Electrical and plumbing repairs Lamps, B;allasts and Fuse Inventory Filters, etc;. Tile, painting, door and lock repairs Emergenc:y lighting (replacement) $190 $80 $80 $350 $25,500 $13,300 $1,000 $3,000 $4,000 $2,000 $5,000 $3,000 Total 2733.2435.0000 Building Repairs & Maintenance $56,800 � 947 i � ' �', � � i APPROVED FINAL - Background Information 2733 Recreation Complex - Pool Run Date : 6l10/2008 9:28 AM Report Name: Backqround Info with Totals 2008 Revised 2733.2478.0000 Misc.Equipment Repairs & <-> Filter System <-> Pool Suppiies and Equipment <-> Electrical and Plumbing <-> Dry-O-Tron repairs (contract) <-> Pumps, Motors, Valves, Seals <-> Repair parts for pool vacuum Total 2733.2478.0000 Misc.Equipment Repairs & BUDGET $7,000 $5,000 $4,000 $6,000 $3,000 $2,Q00 $27,000 2733.5510.0000 Utilities - Water <-> Based on 2007 estimated actual and anticipated rate increase $25,298 Total 2733.5510.0000 Utilities - Water $25,298 2733.5520.0000 Utilities - Gas <-> Based on 2007 estimated actual and anticipated rate increase $76,427 Total 2733.5520.0000 Utilities - Gas $76,427 2733.5530.0000 Utilities - Hydro <-> Based on an anticipated rate increase of 5% over 2007 estimated actual $136,388 Total 2733.5530.0000 Utilities - Hydro $136,388 2733.5902.0000 Misc. Equip. (under $750) <-> First Aid Supplies <-> Flutterboards (replacement) <_> <_> Toys (replacement} Small Tools etc. Total Expenses Revenue 2733.9923.0000 Admissions - Public Swimm <-> Youth singles <-> Adult singles <-> Family singles <_> <_> Youth - 10 pass Adult - 10 pass 2733.9932.0000 Rentals - Pool <-> Learn to swim <-> Private <-> <-> Pickering Swim Club Disabled swim 2733.9936.0000 Rentals - Pool - School B <-> 2733.9943.0000 Membership - Pool/Health <-> Annual t Total 2733.5902.0000 Misc. Equip. (under $750) Total . Total 2733.9923.0000 Admissions - Public Swimm Total 2733.9932.0000 Rentals - Pool $600 $400 $300 $200 $1, 500 $824,051 $824,051 ($29,000) ($17,250) {$6,750) ($3,Q00) ($4,000) ($60,000) ($88,700) ($13,400) ($39,800) ($300) ($142,200) ($2,000) Total 2733.9936.0000 Rentals - Pool - School B� ($2,000) �y0 ($40,400) � w: • t � � i APPROVED FINAL - Background Information 2733 Recreation Complex - Pool Run Date: 6/10/2008 9:28 AM _ Report Name: Backqround Info with Totals 2008 Revised BUDGET <-> Three Month ($21,300) Tota� 2733.9943.0000 Membership - Pool/Health ($61,700) Total. ($265,900) Total Revenues Net Expenses �g9 ($265,900) $558,151 City of Pickerin� 2008 APPROVED FINAL - Current Budget 2735 Recreation Complex - Arenas 2006 2007j 2007, INCREASEI Actuall YTD APPROVED� (DECREASE), YTD Actuals as of December 31. 2007 Run Date : 6/10/2008 9:31 AM Report Name: CurrentBudget Revised °/a CHANGE 20Q8 j 2008 VS. tnrtivui i urcta '� $11 0751 $319,893 , i _ 9 $374;834, $15,5251 $17,152 - $337,045 5.36%a 1100 Salaries & Wa es $336,185i , I -` - $0 $15,525 0.00% 1400E�mpl�oyerContributions $72,110�' $77,276ii $77,gg8j $63�~ $78,061� 0.08% $15, 839 1900 Uniforms i $2,210� $3,547' $2,500� $0 $�;500 0.00% 2140 Tele hones ' ~ - ---- - p 9 � $562 $918 $OI $1,300 $1,300 0.00% _ _ ' _ _ __ 2131 Cellular Phones & Pa ers $�'' $983 $1,028' $1,874I $2 902� 182.30% 2340 Seminars & Education � $2,139�i $1,466, $2,300� $O�i $2�300 0.00% 23701nsurancePremium $5,129f $5,2961 $5,383I $6,465� $11,848� 120.10% 2399 Outsitle Agency Serv I $440 $0 $400 $0 $400' 0.00% 2435 Build Repairs & Mtce $42,001 I $42,7724 $42,120� I-- �--� $2,106' $44,226� _ -- 2478 Misc Equip Repairs $57,977 $63,202' $48,000' $0, ` $48;000; ._ -- -- - i 2678 Rental Misc Equip ' $288�. $0' $5001 $0' $500 __ _ _ __� 5300 Stationer & Office Su lies $180' $382�, $400I $0 $4p0'� Y Pp _ I $0, $0� $300 _ $0� $300j 5302 Forms � � $5,186I $436 $5,622.' 5510 Utilities - Water $4,8021 $5,134', _ _ F 5520Utilities-Gas $16,785' $18,097' $20,150 ($2,050)', $18,1001 y _ , _ _ , _ t -- -- -- } - , _i ($7,200)' $141,100 5530 Utilities - H dro $141,240 $134,372 $148,3001 _ Y 5900 Gas, Oil Tires $0� $0', $160i $0 $160 __ i ---- -- 5902 Misc Equip & Tools (under $750) $214� $671 � $1,000' $Oi $1,Q40� Total EXPENDITURES ��$698,101'� $740,025 $691,143, $20,1461 $711,289 REVENUES ' 9915 Snack Bar __ I 9916 Vending Machines ' 9940 Advertising Space 9922 Admissions - Skating 9933 Rentals - Mtg. Room/Public r 9934 Rentals - Mtg. Room/Prog. 9931 Rentals - Ice Surface , 9990 Other Revenue Total REVENUES _ � Net ' ($1, 800) ($2,608),I ($12,420), ($28,186) ($33,834)i ($10,000)! ($543,578)' ($21,254)', 1, ' 2�0 ($1, 500) ($2,586) ($12,000)� ($27,348) ($30,597)I ($10, 000)', ($601,110) ($1929211 .� _ _ ($2,000) _ $0 ($3,000)� $0� � ($12,000)! $0� _ _ _-- ($25,000) _ $�!- - ($10,000)� $0 -- � $� ($$21,000)i �$15,000)� ^ ) $0 ($662,000)! ($15,000), i 12, ($1C --__.... ,143, $5,146 9 5.00% 0.00% 0.00% 0.00%a 8.41 % -10.17% -4.86% 0.00% 0.00% 2.91 % 0.00°� __ 0.00% 0.00% 0.00% 2.70% 0.00% 891 17.6i i '" ' ` •I � � i APPROVED FINAL - Background Information 2735 Recreation Complex - Arenas Run Date:6/10/20089:28AM —_ Report Name Backqround Info with Totals 2008 Revised Expenses 2735.1100.0000 Salaries & Wages <-> Base Salaries & Wages BUDGET $337,045 Total 2735.1100.0000 Salaries & Wages $337,045 2735.1200.0000 Overtime <-> To meet service level / workload commitments 2735.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP benefits such as dental and optical 2735.1900.0000 Uniforms <-> As per the Collective Agreement $15,525 Tota12735.1200.0000 Overtime $15,525 , EI., EHT., ) and employer provided $78,061 Total 2735.1400.0000 Employer Contributions $78,061 $2,500 Tota12735.1900.0000 Uniforms $2,500 2735.2131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges $1,300 Total 2735.2131.0000 Cellular Phones & Pagers $1,300 2735.2140.0000 Telephones <-> Costs inciude: long distance, monthly charges, fax lines, voice mail and system $2,902 upgrades Tota12735.2140.0000 Telephones $2,902 2735.2340.0000 Seminars & Education <-> Cover the cost of Refrigeration 'B' exam training & O.R.F.A. courses & safety education $700 <-> O.R.F.A. - Ice Maintenance & Equip. Operation $1,000 <-> Defibrillation Training & Certification $600 Total 2735.2340.0000 Seminars & Education $2,300 2735.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $11,848 Total 2735.2370.0000 Insurance Premium $11,848 2735.2399.0000 Outside Agency Services <-> Base Hospital Support Defibrillation Program $400 Total 2735.2399.0000 Outside Agency Services $400 2735.2435.0000 Building Repairs & Maintenance <-> Caretaking supplies <_> <_> Building repair supplies & services Electrical repairs <-> Plumbing repairs <-> Door and lock repairs <-> Parking lot maintenance (snow removal and salting and garbage) <-> Defibrillator Monitoring Contract $12,600 $12,600 $7,350 $3,150 $2,100 $6,300 $126 Total 2735.2435.0000 Building Repairs & Maintenance $44,226 2735.2478.0000 Misc.Equipment Repairs & <-> Ministry of Labour Inspections $2,000 <-> Refrigeration repairs maintenance and dehumidifiers ( contract ) $13,500 <-> Overhaul Compressor (2) $9,000 <-> Fan & motor repairs, supplies & fuse inventory $6,000 ' 2J1 ii ' ' , �' � � i APPROVED FINAL - Background Information 2735 Recreation Complex - Arenas Run Date: 6/10/2008 9 28 AM Report Name Backqround Info with Totals 2008 Revised BUDGET <-> Electrical and Plumbing repairs $5,000 <-> Ice Resurfacer maintenance $2,000 <-> Misc. small equipment repairs $1,000 <-> Energy Management System--Service Contract $1,500 <-> Parking Lot Lighting $8,000 Total 2735.2478.0000 Misc.Equipment Repairs & $48,000 2735.2678.0000 Misc Equipment Rentals <-> Rental of tools for specific jobs 2735.5300.0000 Stationery & Office Suppl <_> <_> General office supplies Toners for printer 2735.5302.0000 Forms $500 Total 2735.2678.0000 Misc Equipment Rentals $500 Total 2735.5300.0000 Stationery & Office Suppl '� 1 � '� 11 '��11 <-> Printing of facility permits and receipt forms $300 Tota12735.5302.0000 Forms $300 2735.5510.0000 Utilities - Water <-> Based on 2007 estimated actual and anticipated rate increase $5,622 Total 2735.5510.0000 Utilities - Water $5,622 2735.5520.0000 Utilities - Gas <-> Based on 2007 estimated actual and anticipated rate increase $18,100 Total 2735.5520.0000 Utilities - Gas $18,100 2735.5530.0000 Utilities - Hydro <-> Based on an anticipated rate increase of 5% over 2007 estimated actual $141,100 Total 2735.5530.0000 Utilities - Hydro $141,100 2735.5900.0000 Gas, Oil, Tires Etc. <-> Supply necessary services to ice resurfacing machine $160 Total 2735.5900.0000 Gas, Oil, Tires Etc. $160 2735.5902.0000 Misc. Equip. (under $750) <-> First Aid Suppiies (replacement) <-> Small tools, etc. (replacement) Total Expenses Revenue 2735.9915.0000 Snack Bar <-> Snack Bar Lease Agreement 2735.9916.0000 VendinQ Machines <-> Arena vending machines Total 2735.5902.0000 Misc. Equip. (under $750) Tota I . $500 $500 $1,000 $711,289 $711,289 ($2,000) Total 2735.9915.0000 Snack Bar {$2,000) ($3,000) Total 2735.9916.0000 Vending Machines ($3,000) 2735.9922.0000 Admissions - Pleasure Ska <-> Daily admissions for individuals for Public Skating Total 2735.9922.0000 ��2 ($25,000) Admissions - Pleasure Ska ($25,000) t � ' f � � i APPROVED FINAL - Background Information 2735 Recreation Complex - Arenas Run Date: 6/10/2008 928 AM Report Name Backqround Info with Totals 2008 Revised BUDGET 2735.9931.0000 Rentals - Ice Surface <-> Based on an average of $148/hr. ($570,000) Total 2735.9931.0000 Rentals - Ice Surface ($570,000) 2735.9933.0000 Rentals - Mtq. Room/Publi <-> Various hall rentals, activities 2735.9934.0000 Rentals - Mta. Room Pra. <-> Various program room rentals 2735.9940.0000 Advertisina Space <-> Rink Board advertising 2735.9990.0000 Other Revenue <-> Ball Hockey <-> Lacrosse Total Revenues Net Expenses .. Total 2735.9933.0000 Rentals - Mtg. Room/Publi ($34,000) ($34,000) ($10,000) Total 2735.9934.0000 Rentals - Mtg. Room Prg. ($10,000) ?�3 ($12,000) Total 2735.9940.0000 Advertising Space ($12,000} Total 2735.9990.0000 Other Revenue Total . ($6,000) ($15,000) ($21,000) ($677,000) ($677,000) $34,289 2744 Museum EXPENDiTURES ' 1100 Salaries & Wages I 1200 Overtime 1400 Employer Contributions 1900 Uniforms __ _ � 2110 Travel 2122 Freight, Express & Cartage I 2131 Cellular Phones & Pagers � 2140 Telephones 2210 Advertising � 2211 Trade Shows, Exhib & Displays ' 2340 Seminars & Education 2370 Insurance Premium ' 2394 Recpt, Prom & Sp Events I 2395 Memberships 2399 Outside Agency Serv i 2435 Build Repairs & Mtce ' 2457 Veh - Repairs & Maintenance 2478 Misc Equip Repairs 2480 Antiques Repairs Mtce. �, 2482 Grountls Upkeep 2678 Rental Misc Equip 5300 Stationery & Office Supplies ! 5320 Pro ram Su lies ! 9 PP 5340 Supplies - Special Events 5345 Antique Purchases i � 5400 Gift Shop Plaques 5520 Utilities - Gas � 5530 Utilities - Hytlro 5540 Utilities - Oil I 5900 Gas, Oil Tires , 5902 Misc Equip & Tools (under $750} ' Total EXPENDITURES REVENUES 1610 Federal Grant 1623 Ont. Specific Grants 9910 Gift Shop 9915 Snack Bar 9955 Programs 9977 Donations 9920 Admissions - Public & Edu. 9933 Rentals - Mtg. Room/Public 9990 Other Revenue Net City of Pickering 2008 APPROVED FINAL - Current Budget 2��6I � Actual' 20071 2007, INCREASEI YTD APPROVED (DECREASE)' .a....l�l nl ��nrrl,, j... . YTD Actuals as of December 31, 2007 Run Date : 6/10/2006 9:31 AM ReportName: CurrentBudget tevised; % CHANGE 2008i 2008 VS. $339,971,I $306,245i $282,949�� $26,518I $309,467 9.37% $2,297 $4,650' t --� - . $759I � $0� $4,�50i 0.00% $38,070' $32,000 � $44,185 $1,833 $46,018� 4.15% $2,508I $3,000� $0�, $3,000� 0.00% $2,679',i - $2,111'i $1,488' $3,000` $Or $3,OQ0 0.00% , _ ._ _ $0^ _ $600I 0.00 /o �- ---- --- � $0 $0, $600 $802, $1,7271 $410' $790 $1;200� 192.68%a $4,459I $4,818 $5,893' _ _ _- - ---; ($923)I $4,970 -15.66%a , - _ ___ $14,386' $13,275, $15,OOOj $0 $'15;000 0.00°/a ---- _ -r- _ . $0!, $250C $500' $0� $500i 0.00% , _ -- $311', $1,617 $1,200i $400 $1,600� 33.33°/a , _- ___ _ $4,802'', $2,60$� $7,490' S4.31% $5,360: $6,579 _ _ __ - _ _ _ . $2,059 $0 � _ 0.00% 1, 880 $2 100' .2,085, - -.. $1,630� $566 , ($122 � $1,937, -5.93% ) $8,582 $5,264, - -- ' i $12,200'�, $Oi $12,200 0.00% _ _ - -- __ __ 22,954 $28 622�� $13,120' $6,880 $20,000 52.44% _ -- - - _ ---- $144i $882' $0 $1,200 $1;200� 0.00% , . _, _ _ $9,133, $5,000; 0.00% 6,657 $ $500 $0�� $5001 0.00% $257 $502 $971 $239� $500 $0 $500� 0.00% $Of $4,433 $0' �3,000', ` $3;000� 0.00% $7,533'' $6,777'i� $4,500 ($3,000)� �� $1,500� -66.67% -- $OI . $0 $0 $5,000 $5;000� 0.00% $13,337, $11,382' $13,400 ($2,900)� _ $10,5001' _21.64% $78' $465', $600I $0'� $600 0.00%0 - ---. $2,641'� $3,000 $0 $3,000� 0.00% $2, 731, - - -- $3,190 $4,400 ($1,210) $3,190 -27.50% $6,636I $7,464 $6,440, $1,397I $7,837� 21.69°/a $340 $678''I $759' $57 $816', 7.51 °/a $381 $886� . $160 $3401~ $500� 212.50% ; _ - -- _ $201, $544 $500 $0 � $500 �' 0.00% $487,630� $456,252', $435,427' $41,868 $477,295� 9.62% ) ($24,221) ($4,220) $0�� . ($4, � ($3,259) ($4,551 � _ _ _ � ($17,774 ', ($41,157) ($16,000) ($1,900)I ($'i7, !. i$3,446), �$4,500); $0; ($4, $0 ($191)� ($500)I $0 ---- , _, . --- �$ !, ($20,592)'� ($5,054)' ($20,870) $5,280 ($15; . _ _ , _ $0 ($ ($77,626) ($82,265)I ($83,740 � ($2,579)� ($500) _ ) i$5,260)� ($$9; 472) i ($10,882)� ($2,999) ($8,000)' $0 ($8; ! ($3,454)'�� ($907)i ($3,000)I $0`- ($3,ve Total REVENUES , ($138,610); ($162,819) ($141,330)', ($1,880) ($143,21 ; i �2 5 4 $293,433' . $294,097 _ _ _- _ _ __ $39,988 $3; 11.88% 0.00% 0.00% -25.30% 0.00% 6.28% 0.00% 0.00% 1.33% 13.60� � ' - • 11: APPROVED FINAL - Background Information 2744 Museum Run oate : si�oi2ooa s:2s AM Report Name: Backqround Info with Totals 2008 Revised Expenses 2744.1100.0000 Salaries & Wages <-> Base Salaries & Wages <-> Museum Administration--Program Support - Additional hours required for educational programs and general admin support. BUDGET $298,937 $10,530 Total 2744.1100.0000 Salaries & Wages $309,467 2744.1200.0000 Overtime <-> To meet service level / workload Commitments $4,650 Tota12744.1200.0000 Overtime $4,650 2744.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and empioyer provided $45,000 benefits such as dental and optical <-> Museum-Admin-Program-Support--(Estimated Benefits) $1,018 Total 2744.1400.0000 Employer Contributions $46,018 2744.1900.0000 Uniforms <-> Repair and Replacement of Costumes $2,000 <-> Costumes & protective equipment for volunteers $1,000 Tota12744.1900.0000 Uniforms $3,000 2744.2110.0000 Travel <-> Parking & mileage $3,000 Tota12744.2110.0000 Travel $3,000 2744.2122.0000 Freight,Express & Cartage <-> Shipment of Artefacts, steam Engines or displays $600 Tota� 2744.2122.0000 Freight,Express & Cartage $600 2744.2131.0000 Cellular Phones & Pagers <-> Cell phone charges. $1,200 Total 2744.2131.0000 Cellular Phones & Pagers $1,200 2744.2140.0000 Telephones <-> Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades $4,970 Tota12744.2140.0000 Telephones $4,970 2744.2210.0000 Advertising <-> Museum brochure, Artwork, P.M.T.'s posters & printing, display ads - special events, $15,000 local/regional advt. add.new events Tota12744.2210.0000 Advertising $15,000 2744.2211.0000 Tr Shows,Exhib.& Displays <-> Suppiies and materials for temporary exhibits and displays, enlargements, lettering, $500 folios Total 2744.2211.0000 Tr Shows,Exhib.& Displays $500 2744.2340.0000 Seminars & Education <-> OMA--Committee Workshop, Honorariums for on site training workshops (volunteers) $600 <-> DefibrillatorTraining & Certification $1,000 Total 27442340.0000 Seminars & Education $1,600 2744.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $7,410 Total 2744.2370.0000 Insurance Premium $7,410 : '? � C� • *'` ` �' � � i APPROVED FINAL - Background Information 2744 Museum Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info with Totals 2008 Revised BUDGET 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Very Important Volunteer Night and Appreciation Event to cover food, entertainment & $2,100 awards for volunteers, Roast evenWolunteer Appreciation Night Total 2744.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $2,100 2744.2395.0000 Memberships <-> York-Durham Association of Museums & Galleries <_> <_> <-> Canadian Museum Association Ontario Museum Association Ontario Historical Society <-> Canada's National History Society <-> Culinary Historians Membership <-> HIGH FIVE Quality Assurance Program Tota12744.2395.0000 Memberships 2744.2399.0000 Outside Agency Services <-> Gas and Steam Barn area plus restoration projects <-> Security patrol services (12 x 300) <-> Base Hospital Support Defibriliation Program <-> Fire & Security Alarm Monitoring $25 $91 $100 $63 $28 $30 $1, 600 $1,937 $4,200 $3,600 $1,400 $3,000 Total 2744.2399.0000 Outside Agency Services $12,200 27442435.0000 Building Repairs & Maintenance <-> Daily maintenance supplies and materials for building repairs $6,820 <-> Environmental monitoring & water treatment $4,200 <-> Routine plumbing and electrical services and repairs $4,200 <-> Defibrillator Monitoring Contract--2 Defibrillators $180 <-> General building repairs $4,600 Total 2744.2435.0000 Building Repairs & Maintenance $20,000 2744.2457.0000 Vehicle - Repairs & Maint <-> Vehicle-Repair and Maintenance $1,200 Total 2744.2457.0000 Vehicle - Repairs & Maint $1,200 2744.2478.0000 Misc.Equipment Repairs & <-> Daily maintenance supplies and restoration for Steam Barn equipment $5,000 Total 2744.2478.0000 Misc.Equipment Repairs & $5,000 2744.2480.0000 Antiques-Repairs & Maint <-> Conservation & Restoration Materials, On going repairs and restoration of artefacts in Collection Total 27442480.0000 Antiques-Repairs & Maint 2744.2482.0000 Grounds Upkeep <-> Annuals, perennial, seeds, vegetable plants, limestone for pathways and calcium chloride for driveway 2744.2678.0000 Misc Equipment Rentals <-> Storage Units 2744.5300.0000 Stationery & Office Suppl <-> General office supplies 2744.5320.0000 Program Supplies . '� 11 ', � � '� 11 Total 2744.2482.0000 Grounds Upkeep $500 $3,000 Total 2744.2678.0000 Misc Equipment Rentals $3,000 $1,500 Total 2744.5300.0000 Stationery & Office Suppl $1,500 t�. .'�l � City Qf P6ckering 2008 APPROVED FINAL - Background Information 2744 Museum Run Date : 6/10/2008 928 AM Report Name Backqround Info with Totals 2008 Revised BUDGET <-> On Site Program Supplies $5,000 Total 2744.5320.0000 Program Supplies $5,000 2744.5340.0000 Supplies - Spec.Events/Ba <-> <_> <_> <_> <_> <_> <_> <-> <-> Volunteer Workshops Settler Trail Steam up Tapestry Whodunit Spirit Walk Fall Family Festival Christmas in the Village General Events Supplies Total 2744.5340.0000 Supplies - Spec.Events/Ba 2744.5345.0000 Antique Purchases <-> Reproduction items for programming Artefacts for the Collection $600 Total 2744.5345.0000 Antique Purchases $600 2744.5400.0000 Gift Shop/Plaques <-> Retail Merchandise for Gift Shop $2,500 <-> Display and Sales Supplies $500 Total 2744.5400.0000 Gift Shop/Plaques $3,000 2744.5520.0000 Utilities - Gas <-> Based on 2007 estimated actual and anticipated rate increase $3,190 Total 2744.5520.0000 Utilities - Gas $3,190 2744.5530.0000 Utilities - Hydro <-> Based on an anticipated rate increase of 5% over 2007 estimated actual $7,837 Totai 2744.5530.0000 Utilities - Hydro $7,837 2744.5540.0000 Utilities - Oil <-> To purchase fuel for the heater in the schoolhouse $816 Total 2744.5540.0000 Utilities - Oil $816 2744.5900.0000 Gas, Oil, Tires Etc. <-> Gas, oil & tires $500 Total 2744.5900.0000 Gas, Oil, Tires Etc. $500 2744.5902.0000 Misc. Equip. (under $750) <-> Gardening supplies for "Bloomers & Britches" $500 Total 2744.5902.0000 Misc. Equip. (under $750) $500 Total. $477,295 $1, 000 $500 $2,000 $1,500 $500 $1,500 $1,000 $1,500 $1,000 $10,500 Total Expenses Revenue 1610.2744.0000 Federal Museum Job Dev <-> Young Canada Works Program 1623.2744.0000 Ont Grant - Museum <-> Museum Operating Grant <-> Summer Experience Program $477,295 .G ($4,220) Total 1610.2744.0000 Federal Museum Job Dev. G ($4,220) � 257 ($16,000) ($1,900) � "� ' �' � � i APPROVED FINAL - Background Information 2744 Museum Run Date 6/10/2008 928 AM Report Name: Backqround Info with Totals 2008 Revised BUDGET Total 16232744.0000 Ont Grant - Museum ($17,900) 2744.9910.0000 Gift Shoq <-> Retail purchases: Mayl June <-> July/ August <-> Sept./ Oct./ Nov. Total 2744.9910.0000 Gift Shop 2744.9915.0000 Snack Bar <-> Sale of lemonade, baked goods, corn on the cob during special events Total 2744.9915.0000 2744.9920.0000 Admissions - Public & Edu <-> Admissions during Special Events <_> <-> <-> On Site Education Programs for Spring On Site Education Programs for Fali General Admissions 2744.9933.0000 Rentals - Mt4. Room/Publi <-> Rentals--various supplies / artefacts ($1,500) ($1,000) ($2,000) ($4,500) ($500} Snack Bar ($500) Total 2744.9920.0000 Admissions - Public & Edu <-> Weddings in the church 10 @$200 <-> Film/ Photography Rental , (3 Rentals) <-> Redman House Rentals Total 2744.9933.0000 Rentals - Mtg. Room/Publi 2744.9955.0000 Proqrams <-> Buzz Saws & Building Blocks--10 programs @$85.00 <-> Christmas Past--60 programs @ $90.00 <-> Fraktur--10 programs @ $95.00 <-> Settlers' Workshop--12 programs @ $95.00 <-> Sheep to Shawl--20 programs @ $90.00 <-> Stunning Stencils--20 programs @ $90.00 <-> Thingamijigs--10 programs @ $70.00 <-> Weaving Wizards--15 programs @ $90.00 <-> Wonderful Wool--15 programs @ $50.00 <-> Wordsmiths--10 programs @ $90.00 2744.9977.0000 Donations <-> Memberships / individuals 2744.9990.0000 Other Revenue <-> Program Sponsorship Total Revenues Net Expenses ► 2�g Tota12744.9955.0000 Programs ($8,000) ($38,000) ($38,000) ($5,000) ($89,000) ($3,000) ($2,000) ($2,000) ($1,000) ($8,000) ($850) ($5,400) ($950) ($1,140) {$1,800) ($1,800) ($700) ($1,350) ($700) ($900) ($15,590) ($500) Tota12744.9977.0000 Donations ($500) ($3,000) Total 2744.9990.0000 Other Revenue ($3,000) Total. ($143,210) ($143,210) $334,085 PLANNING & DEVELOPMENT DEPARTMENT 2008 BUDGET January 2008 259 PLANNING & DEVELOPMENT DEPARTMENT The provision of planning and development policy, design, regulaiory and information services, and professional analysis, advice and recommendations, which promote sustainability by contributing to a healthy environment, society and economy and responsible development and consumption SUSTAINABLE PICKERING • incorporate the principle of sustainability into the Department's way of doing business, including promotion of the Sustainable Neighbourhood Development Guidelines and commencement of Seaton sustainability performance measures and benchmarks • in conjunction with the Office of Sustainability, develop a Downtown Intensification Strategy, inc�uding a visioning process for the downtown and implementation strategies — coordinate the preparation of an updated master plan for the Civic lands in Pickering, incorporating the Civic Complex and Library expansion, pedestrian amenities, seniors facilities, a performing visual arts centre, and business accommodation DUFFIN HEIGHTS • pursue the City's interests through the multiple planning and infrastructure studies underway for Duffin Heights including completion of the review process associated with the Duffin Heights Environmental Servicing Plan (ESP) and the related Official Plan land use revisions required to implement the ESP • in conjunction with the Office of Sustainability, develop a strategy for developing the City-owned lands • process submitted draft plans of subdivision within Duffin Heights • initiate zoning standards for development of the lands within Duffin Heights SEATON • pursue the City's planning interests through participation on the various Provincial, Regional and landowner studies underway for Seaton • undertake the Neighbourhood Planning and related studies for Seaton OFFICIAL PLAN REVIEW • complete the Consultation Program and initiate the amendments related to Planning Act changes/Provincial Policy Statement, natural heritage and new Durham Official Plan ` �6� PLANNING & DEVELOPMENT DEPARTMENT LEGISLATION • continue Provinciai Growth Plan implementation, including definition of the urban growth centre boundary, and population and employment allocation, in consultation with the Province and the Region of Durham • compiete development of revised procedures to implement new Planning Acf regulations and provisions to comply with Bill 51 • complete implementation of Oak Ridges Moraine conformity Zoning By-law amendment • complete technical training and the development of procedures to implement the revised 2008 objective based Ontario Building Code APPLICATION PROCESSING • in consultation with TRCA, establish the limits of development within the Town Centre West (TCW) Neighbourhood and determine any necessary land use designation changes to the Official Plan and/or the TCW guidelines • in consultation with TRCA, establish the limits of development within the Duffins Precinct and determine any necessary land use designation changes to the Official Plan and/or the Duffins Precinct guidelines • develop a model for municipal reporting of building permit processing timeframes, and complete a survey of all Ontario municipalities over 50,000 in population PROCESSIMPROVEMENTS • issue site plan approval manual • continue strategic review of existing zoning by-law provisions to identify and amend those which no longer reflect appropriate standards and frustrate development initiatives � develop additional functionality to the corporate GIS to the benefit of the Corporation • initiate a monitoring report respecting the success of the Liverpool Road Waterfront Node Official Plan policies and guidelines, and recommend actions that may be required as a result of the report • implement a new sign by-law and transfer administration of permits for permanent signs from Clerks to Planning & Development ' ���. PLANNlNG & DEVELOPMENT DEPARTMENT INTERNAL • applying staff resources in the areas of greatest strategic importance to the Corporation, balanced against other necessary and desirable activities • participating at appropriate and necessary levels in key planning and development initiatives and projects affecting the City, given limited staff resources • utilization of the City's Geographic Information System in planning analysis • continue to implement corporate geographic information system functionality for map, property data and aerial photo viewing of the Corporate Intranet and Internet • continue implementation of Records Management policies EXTERNAL • continue determining which planning activities the Department shall undertake given the increase demand for planning services (by Council, ratepayer associations, development industry, and the public), in a climate of budget restraint • meet the increasing demand for more timely study completions, development review and approvals given the increased complexity in the regulatory environment and broadened planning powers • being more selective determining which planning initiatives of outside agencies (i.e. environmental assessments, watershed studies, etc.) the Department will be involved in � 2s2 PLANNING & D�VELOPMENT DEPARTMENT EFF1CiENCY • improve the effectiveness and efficiency of Planning and Development Control review processes through more coordinated, comprehensive, and integrated response mechanisms • utilize the Geographic Information System to simplify operations • integrate remaining Development Control, Building, Planning applications, and filing systems with Amanda • develop sign permit application and inspection procedures EFFECTIVENESS • continue expanding the use of a multi-disciplinary team approach to projects and problem solving • develop mechanisms and staff routines to help assure conformance of `as built' site development with approved site plans . continue identifying clear ownership/responsibility for project management improve the website to provide more information • implement laptops electronic on-site record keeping by inspection staff using wireless ECONOMY • develop informational material for sale to targeted markets (with assistance of GIS technology and Teranet parcel fabric) • reduce the use of paid overtime where possible �!�i� � r �� � � Z Z ,� L�� ^` � 1� W � � � ? � � I y� � � C� 7 (6 � .� QLL d � h-' � � � ' � �,a.o � � c c tL d �» c c � C � .� .� � � � � C � Z Z � � Q. W r � � � � _ .� �v i �^` U W . � Q. � 4-� d Q � � •e � U c W � � Q �d a O �/� � �/ > � ��X .�.J W � � � C � � p� � /Vc � V � WP i `'°� F c � � � Q z 0 d > � O oG m C c C ro a 0 U � � c � N N N ¢ N > N C E � Q c m v� N N Q N � N C E Q H � � Z H LL � Z N N U z � � � O � N a a �� � a „ty 7 � O � E `o � O C _o `o U �Y Z w � E a Q 7 � � > d � m C a � � U m� N� L U C m N Q) � N � � a`, m m c �o � � Z d �. ._. 0/ U m- �`n a° � � 3 ? m �.. � � a� � o� c � � c E m � a N > � 0 � m - N C y 'a G U � C U � � d f- c 14 � U LL. C � N _ a " 0 0 /° U C a C a� °o E U a O N N O N LL m � > - a `. `o fl. (0 Q C � � � o E 0 U o v > � � l~L � U Z � Z 2 d " o� � C - a� `o E N d �. > �O N LL in � � ` v C � C C N �p aa `o � a� � T U O N C C � a ro a U C a` C O � �� O N G ,U U � L �� m O N (7 .. r Q7 � o V � Y � N N� J a1 m c C C tO d O C w c � O � U o � C U } N 47 F E ,� � o c � w �. > N � � N �y > ? o •- c a �. m °' V Q C C L EU �' a f' o v > a� � N � � U T � v a�i cn � .� O C a °' ,� a N � U � � t>0 f G lL G � N � � f � N I � c ❑ � a N v C f0 a 0 c m � O U a N C a`� C E N X W 0 c N � N N U z Q1 � c O d a 7 � Y N U F= ll. N � C C � N n. U 0 d `o c N � � N F 3 > > > °' ? � �� � � �, m� _ - a � � � _ � c � p_ � � � N U p d d a` ��', 0 � � N N _ U `o a�i � U ac N� C � m F � c�i j O � N N n °� N C C � 7 m otS � C N OU �. f0 � � o O c � m pl d C � � o �U m N C � f0 x w m C C 0 N � .D � � N �L Q � � � Q � E N a � C � � m Y a� U � + � � N `� O � > � (6 � � � .� 4--� � L U � � Z � L U � Q Q�� 1' l� (6 � � � � Planning & Development 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2131 Celiular Phones & Pagers 2140 Telephones 2210 Advertising 2220 Subscription & Publications 2320 Property & Dev. Control Expenses 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Detluctible 2392 Consufting & Professional 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2407 Roads Repair & Mtce 2457 Veh - Repairs & Maintenance 2478 Misc Equip Repairs 2635 Building Rentals 2678 Rental Misc Equip 5300 Stationery & Office Supplies 5302 Forms 5900 Gas, Oil Tires _ 5902 Misc Equip & Taols (under $750) Total EXPENDITURE REVENUES 1416 Sale of Services - Agreements 1429 Sale of Serv-Dev Cntrl 1460 Sale of Serv - Plan Admin 1461 Sale of Serv - Plan Appl 1517 Licenses & Permits 1610 Federal Grant 1911 Trans. from Continuing Studies Res. 1920 Transfer from Reserve Fund 9990 Other Revenue 9990 Other Revenue �ity of Pickering 2008 APPROVED FINAL - Current Budget 2006 Actual, � , $2,328,289�, _ , $41, 842'. I $544,795 $5,404I . $1,476! $21, 842 � $6,125i ' $18,821' Y _ �O i, $4, 9451 ' $6,992' $4, 567 $30.152', !li _ $�', � $194,471'' $823 $9,549; $4, 945 $24, 589 $5,169, � $565�� $0 $3,855 $16,991. ; $1,285I � $7,363� I_ $981 S ' $3,285,834'�, � ($70,774)�' ($91,224) �$5,047). ($213, 307) i, ($599,324)'' ($53,400) ($24,259) , _ $OI ' ($85,902) ($37,182), 2���' YTD I 2007' WCREASE'' APPROVED' (DECREASE) $2,232,567�I, $2,480,838' $31,181 $54,600 _ , � $612,736'�, $5$5107i,_ $7,000 $506 $3,355', $23,870'j $28,200' $4,276' $7,400 $21,0441 $21,022j $0 $1,000 $5,034' $4,450 $10,251', $5,000''', $5,728i $12,110�' $33,360 $31,215' $1,000 $2,000 $91,367� $882,618''�, $8461 $1,750 $12, 760 $4,225 $7,7501 10, 041 $18,271 �i $20,000' $3, 329 � $6, 000 $0 $1,600 $0, _ _ $300 � _ � $3,400 $4,350', $16,556' $17,500 $761 ! $2,400' $3,237! $8,000� $979�i $1,650 $3,045,680'' $4,237,604, YTD Actuals as of December 31, 2007 Run Date : 6/1012008 9:31 AM �eport Name: Current Budget sedi % CHANGE 20081 2008 VS. $131, 984�$2, 612; ($6,000) -i $48, ($8, 599) �-- - $604, $1,510 $8, _ ($955) � � � $�; $750� $28, ($1,550) $5, $22; 5.32°� ---� _ 600� -10.99° 137'� -1.40°i 510� 21.57°� $850 $21;872 - _ ($500) ��nn $550 � � _ _ $OI -- - _ __.__ $4,070 ; �_ _.._- ($1,362) - --- ; 16, ��� $529,927�� $1,412,545 ($150} ��,600 $1,375 $14,135 $23,250, $31,000 $0 ---- $2Q00� $0 $6,000 $0; $1�600 $0�� � $300 ($1,000) $3,350 ($500) $17,000 __ __ ($400)� $2,000 ($1,000) $7,000 $0 $1;650 2.66% � -20.95% 4.04% ,I 50.00% � 12.36% 0.00°/a 33.61 % f _4.36% 0.00% � 60.04% -8.57% � 10.78% � 300.00% 0.00% 0.00% 0.00%a 0.00% . -22.99% -2.86%, -16.67% -12.50% 0.00% 15.86% � , { _ --_ � _ ) ($64,000) $0' ($64,000)i __ ) ($73,628 ($98,109 � ($81,500) $6,000� _($75,500}� ($4,571)', ($5,000) $1,000 ($4,000)4 ($314,866) ($172,275)j $0 ($172;275)I ($936,519)', ($650,000)! ($200,000)',_{$850,Ofl0)1 , � + - ($60,449)� _ _ $0' $0j , $0 ($12,007)'' ($91,801) ($74,744)j _ ($166,545), $o_ _ $o� � (��so,000)�_����so,000�� ($16,100)f ($595,917) ($306,123) ($902,040)'� ($18,343), ($20,000)' $0 ($20,000)�i Total REVENUES I ($1,180,418)I ($1,534,592)' Net � $2,105,416 $1,511,088i • 264 1,680, .557.111 1.61 41 0.00°/a -7.36°/a -20.00% 0.00% 30.77% 0.00°!0 81.42% o.00°ro 51.37% 0.00% 43.67% . . -2.41 Item 1100 Salaries & Wages 1200 Overtime 1400 Emp. Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2210 Advertising 2220 Subs & Pubs 2340 Seminars 2370 Insurance Premium 2392 Consulting 2394 Fiecept. & Promotions 2395 Memberships CITY OF PICKERING 2oos PLANNING & DEVELOPMENT DEPARTMENT SUMMARY OF MAJOR INCREASES/(DECREASES) Amount Explanation -$ 3,005 Temporary reclassification to a higher position has ended resulting in a lower salary base for 2008. -6,000 -13,569 1,510 -955 750 Decrease is due to less funds being allocated to Confined Space Inspections - Development Control. Decrease reflects 2007 year-to-date actuais. Increase due to participation in OPPI conference. Decrease reflects 2007 year-to-date actuals and anticipated requirements for 2008. Increase reflects anticipated higher mileage rate for 2008. -1,550 Decrease refiects removai of monthly wireless charge for rugged laptops that were not purchased for the building section 850 Increase reflects higher telephone operating costs. -500 550 4,070 -1,362 Decrease reflects 2007 year-to-date actuais and anticipated requirements for 2008. Increase is based on 2007 activity. Increase reflects training in Adobe InDesign software, Building Code, Certificate in Municipal Management and advanced sewer and watermain construction inspection. Insurance allocation method revised for 2008 and is mainiy based on cost centre expenditures. 529,927 (2611 - Planning) - Increase is due to the following: Seaton Neighbourhood Planning - funded by landowners Official Plan Review - funded mostly by DC reserve fund (80%) Other studies -150 Decrease reflects 2007 year-to-date actuals. 1,375- Increase reflects 10% increase in OPPI membership fee. The explanations provided for salaries & benefits does not include the increases attributable to the negotiated settlement. . � A� ` �b� $ 300,000 200, 000 29,927 Item CITY OF PICKERING 2oos PLANNING & DEVELOPMENT DEPARTMENT SUMMARY OF MAJOR INCREASES/(DECREASE Amount Explanation 2396 Photo, Mapping & Print. 23,250 Increase reflects Orthophotography agreement between the City and the Region of Durham and digital scanning of archived 35mm slides for records management. 2678 Rentai Misc Equip. 5300 Stationary & Office Sup. 5302 Forms � 5900 Gas, Oil Tires -1,000 Decrease reflects 2007 year-to-date actuals. -500 Decrease reflects 2007 year-to-date actuals. -400 , Decrease reflects 2007 year-to-date actuals. -�000 Decrease reflects 2007 year-to-date actuals and anticipated reduced devefopment activity Total Changes $ 532,291 . 2�� __ CITY OF PICKERING 2oos PLANNING & DEVELOPMENT DEPARTMENT EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES)/DECREASES Item 1429 Sale of Serv - Devlop Cntrl 1460 Sale of Serv - Pian Admin 1517 Licenses & Permits 1911 Trans. From Cont. Studies 1920 Trans. From Reserve Fund Amount Explanation $6,000 Decrease due to anticipated reduced development activity. 1,000 Decrease in revenues reflects 2007 activity level. -(200,000) increase due to additional revenue from two large projects - Home Depot and San Francisco By The Bay (Phase 2) (85,256) Consulting projects approved in 2007 and continuing in 2008 translates into these dollars being carried over to 2008. (160,000) Funding for City's official plan review. 9990 Other Revenue - 160 000 Increase in revenue mainly due to cost recovery of $300,000 of additional funds associated with Seaton Neighbourhood Planning Study. Total Changes -$ 427,744 ` � � � Cit� of Picicering 2008 APPROVED FINAL - Current Budget 2610 Pian & Develop - Admin EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences _ _ 1900 Uniforms 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2210 Advertising 2220 Subscription & Publications 2320 Property & Dev. Control Expenses 2340 Seminars & Education 2370 Insurance Premium 2394 Recpt, Prom & Sp Events 2395 Memberships 2396 Photo, Mapping, Printing 2635 Building Rentals 2678 Rental Misc Equip 5300 Stationery & Office Supplies 5302 Forms 5902 Misc Equip & Tools (under $750) Total EXPENDITURES REVENUES 2006' Actual 2007', 2007 INCREASE', YTD, APPROVED�, (DECREASE)'' ' :tuals' BUDGET ' $615,002I $615,346' I $0! _ $106i $145,061, $148,174 � $Ot _ $50�i , _ $0_ _ _ $�: , _; ; _ ; _ _ $647I _ $513'�, I $428t $419'' � . $5,282, $5,816 , _ $0� $0 � � $4,9451 $4,039� . __ $6,992 $10,251, $6'36� $315'� ' I $6,252' ; ; __ $768 _ $810I $819� ' $4,945f $4,225 , � __ ' $0 $0 $3,855' $3,319'�, , � $16,991 i $16,556!, ' $1,285' $0 , __. $7: $0 , $813,448'i $816,970i, 1416 Sale of Services - Agreements ' ($70,774 � ) _ _ _ ___ �: _�$73,628 , 1460 Sale of Serv - Plan Admin ($5,047)i ($4,571)�, Total REVENUES , ($75,821)'I ($78,199)�'', , i 4 Net I $737.627'' $738.771' � 268 YTD Actuals as of December 31, 2007 Run Date : 6/1012008 9:31 AM 2eport Name: Current Budget sed °/a CHANGE 2008! 2008 ; I- ' ' ' _ T- - ---� $617,375' $34,756 $652,1311 -- _ ----- $2,000' $0�, $2,00L $161,992� ($530) � $161,46e $100� $1,400' $1,50C $0, $200� $2(7G --- - ---- $700� $450 $'1;�15C � ---_ - -- _ j $0' $450 �$450 $5,910�' ($1,138) � $4;772 $1,000� ($500)'� $500 $3,450� $550 $4,OOt1 _ , _< --- $5,000 . $Oi $5,000 $2,600�1 $1,200� $3,800 $7,1511 ($1;514) $5,637 $1,300' $100 $1,400 � ___ ._ _ $1,055 $50� $9,105 $7,750i1 $23,250 $31,000 _ ___ _. ---- $300 $0 $300 _ �, _ -- - _ $4,350 ($1,000)'', $3,350 _ � __ -- $16,400� $100 _ $96,500� $1,200' ($400) $800 $300 $DI-- ___-- �3Q0 ($64,000) __ ; ($5, 000) I $771,383 $56, 974 $0,-- $1,000-- $1, 000, $57,974 ,:• 357 _ 5.63°/a 0.00% -0.33% 1400.00% 0.00% 64.29% 0.00% .. _1926% -50.00°/a 15.94°/a _0.00% 46.15% -21.17% 7.69% 4.74% 300.00% 0.00% -22.99% 0.61 °/a -33.33% 0.00% 6.78% 0.00% . -20.00% -1.45% 7. i i' ` '! � � i APPROVED FINAL - Background Information 2610 Plan & Develop - Admin Run Date : 6/10/2008 9:28 AM Reoort Name: Backqround Info with Totals 2008 Revised BUDGET Expenses 2610.1100.0000 Salaries & Wages <-> Base Salaries & Wages $652,131 <-> Deferred to 2008--Co-ordinator, Geographic Information Systems-Start Date -July 1, $26,540 2008 <Deferred by TJQ> Deferred to 2009. ($26,540) Total 2610.1100.0000 Salaries & Wages $652,131 2610.1200.0000 Overtime <-> To meet service level/workload commitments $2,000 Tota12610.1200.0000 Overtime $2,000 2610.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided $161,462 benefits such as dental and optical Total 2610.1400.0000 Employer Contributions $161,462 2610.1800.0000 Conferences <-> OPPI Conference--Director in North Bay ON--Registration, meals and accommodations $1,400 <-> ESRI Regional User Conference--Supervisor, ISS in Toronto, ON $100 Tota12610.1800.0000 Conferences $1,500 2610.1900.0000 Uniforms <-> Workboots $200 Tota12610.1900.0000 Uniforms $200 2610.2110.0000 Travel <-> Parking & mileage $800 <-> Mileage - OPPI Conference in North Bay, ON (640km return) $350 Tota12610.2110.0000 Travel $1,150 2610.2131.0000 Cellular Phones & Pagers <-> Pager Charges $450 Total 2610.2131.0000 Cellular Phones & Pagers $450 2610.2140.0000 Telephones <-> Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades. 2610.2210.0000 Advertising $4,772 Tota12610.2140.0000 Telephones $4,772 <-> Public meetings regarding various studies & notification of city-initiated zonings & official plans Tota12610.2210.0000 Advertising 2610.2220.0000 Subscriptions & Publications ', � � $500 <-> Planning $3,000 <-> Development Control $1,000 Total 2610.2220.0000 Subscriptions & Publications $4,000 2610.2320.0000 Property & Dev Cntrl Exp <-> Searching titles, registering documents, filing documents and obtaining transcripts $5,000 (unrecoverable amount only) Total 2610.2320.0000 Property & Dev Cntrl Exp $5,000 2610.2340.0000 Seminars & Education <-> General Education Assistance � �ss ', � � � ' �. 11: APPROVED FINAL - Background Information 2610 Plan & Develop - Admin Run Date:6/10/20089:28AM Report Name: Backqround Info with Totals 2008 Revised BUDGET <-> Administrative Assistant seminar/course $300 <-> Training for 3 staff - Adobe Indesign. Conversion of Official Plan from MSWord to Adobe inDesign. $3,000 Total 2610.2340.0000 Seminars & Education $3,800 2610.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $5,637 Total 2610.2370.0000 Insurance Premium $5,637 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Refreshments for public planning meetings/workshops and promotional situations <-> Development Control--Host Utility Coordination Meeting--approximately 20 people <-> Information & Support Svcs--Host Durham GIS Group Meeting <Reduced by TJQ> Total 2610.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2610.2395.0000 Memberships <-> OPPI Full Membership @ $530--Director <-> <-> <-> URISA Ontario URISA International AMANDA Central User Group Annual Fee Tota12610.2395.0000 Memberships 2610.2396.0000 Photo,Mapping,Printing <-> Film purchases/processinglreproductions from outside organizations for day to day requirements <-> Paragon (printing, laminating, enlargement/reduction. <-> Orthophotography $14,500 to be paid in 2008 and $12,000 to be paid in 2010 <-> Digital Scan of Archived 35mmSlides--Records Mgmt--2,900 slides @$0.80 per slide Tota12610.2396.0000 Photo,Mapping,Printing 2610.2635.0000 Building Rentals <-> Rental of facilities and payment of security at library when holding public meetings Total 2610.2635.0000 Building Rentals 26102678.0000 Misc. Equip. Rental $1, 000 $300 $200 ($100) $1,400 $530 $100 $350 $125 $1,105 $1,000 $500 $26,500 $3,000 $31,000 $300 $300 <-> Licence agreement with Durham Region for Teranet (excludes GST/includes PST) $3,350 Total 2610.2678.0000 Misc. Equip. Rental $3,350 2610.5300.0000 Stationery & Office Supplies <-> Plotter, supplies, display boards, drafting supplies <-> General office supplies <-> Development Control--Design Standards Manual--Binders, tabs and spines Total 2610.5300.0000 Stationery & Office Supplies 2610.5302.0000 Forms $3,500 $12,500 $500 $16, 500 <-> Work permits, inspection time sheets--Development Control $800 Tota12610.5302.0000 Forms $800 2610.5902.0000 Misc. Equip. (under $750) <-> Small office and drafting equipment Total Expenses Total 2610.5902.0000 Misc. Equip. (under $750) Total . ' F�l� $3D0 $300 $897,357 $897,357 City o� Pickering 2008 APPROVED FINAL - Background Information 2610 Plan & Develop-Admin RunDate:6/10/2008928AM —_ Reoort Name: Backqround Info with Totals 2008 Revised BUDGET Revenue 1460.0000.0000 SALE OF SERV - PLAN ADMIN <-> Sale of Services - maps and other planning documents ($4,000) Total 1460.0000.0000 SALE OF SERV - PLAN ADMIN ($4 000) 1610.1416.0000 Sale of Serv - Aareements <-> Development/Sub Division Agreements/Model Homes <-> Site Plan Agreements <-> Amending Agreements/Miscellaneous Agreements/Release of Agreements <-> Part Lot Control By-laws/Unit Fees <-> <_> <_> <-> Miscelianeous Correspondence/Reporting Assumption Release Road Dedication By-law/Closings Deed/Easement Transfer Preparation Total Revenues Net Expenses Totai 1610.1416.0000 Sale of Serv - Agreements Total . ' �+5� , ($25,000) ($8,000) ($6,500} ($5,000) ($7,500) ($5,000) ($5,000) ($2,000) ($64,000) ($68,000) ($68,000) $829,357 2611 Planning EXPENDITURES 1100 Salaries 8� Wages 1200 Overtime 1400 Employer Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2340 Seminars & Education 2370 Insurance Premium 2392 Consulting & Professional 2395 Memberships Total EXPENDITURES ;EVENUES 1461 Sale of Serv - Plan Appl 1610 Federal Grant 1911 Trans. trom Continuing Studies Res. 1920 Transfer from Reserve Fund 9990 Other Revenue Tofal REVENUES Net Note: ; City s�f Pickering 2008 APPROVED FINAL - Current Budget 2006 Actual I $701,412' $20,766 $153, 705!i $2 749! $107 $2,196 j $303. $5,479i $2,330' $12,019' $189, 365'�, $4,671' $1, 095,104 ($213,307)'. ($53,400) ($24,259)i� $0' 2007! 2007' INCREASE. YTD, APPROVEDI (DECREASE)�I $668,413I $792,377' $17,930 $24,500I $146,718I $176,696' $2,936! $3,700� $Oi $200' $1,709' $2,000 $286 $400''' $5,976' $6,051 $3,108� $4,700'I $13,846h $11,649 $84,242! $871,6184 $4,334 $5,000'. $949,497, $1,898,891 YTD Actuals as of December 31, 2007 Run Date : 6I10/2008 10:20 AM ieport Name: Current 8udget sedl % CHANGE� 2008 VS. _ _ --- ; $130, 850 $923,227' 16 51 % $0'�,� $24,5� 0.00% --- - � _ $24,318 $201,014 13.76% _ __ $810 $4,510 21.89% $0 $200 � 0.00°/a -- $150 _ _ _ $2,150� 7.50% , _. $0 $400 $240 $6,291I. $0' $4,7ClOj _ $1,089 . _ $12,738I $529,927� $1,401,545' $1,530 $6,530f $688,914', $2,587;805i )I ($172,275)! - - ($314,866 , $0 ($172,275) - -- ($60,449) $0 $0 $0' -- ($12,007) ($91,801), ($74,744)� ($166,545) $0 $0'� ($160,000} ($160,000) ($16,100) ($595,917) ($306,123), {$902,040)' ($403,422) ($859,993) ($540,867)'' ($1,40Q860)! 18,236 $546,075 $1 148,047 $1,186,945� 3.97% 0.00% 9.35% 60.80% 3Q.60% 36.28% 0.00% 81.42% 0.00°/a 51.37% 62.89% 14.25% Revenue Account 1461 Excludes application fee revenue of $354,585 received in early 2008 for five draft plans of subdivision and associated rezoning applications from Metrus and Lebovic in Seaton. Revenue excluded due to potential that applications could be withdrawn and fees refunded. Status anticipated to be known in 2009. Explanation of 2007 Under expenditure in Account 2392 Consulting & Professional 2007 budget of $500,000 for landowner funded Seaton Neighbourhood Planning/MESP not spent as landowner group conducted MESP directly, and Neighbourhood Planning Study did not commence. 2007 budget of $95,000 for landowner funded Duffin Heights ESP not spent as landowner group conducted ESP directly. City expenditure limited to peer review cost only (landowner funded). Several projects involving consultants were commenced in 2007, but were not completed by year end. Committed unexpended funds in the amount of $166,545 have been carried over to 2008 to enable project completion. . �"72 2008 Consulting & Professional Account 2611-2392 Planning & Development Department Total Gross Consulting & Professional Budget LESS: Funded from 2007 Approved Projects Funded by Development Charges Funded by Landowners TOTAL NET NEW TAX LEVY , �`�� ($166,545) (160,000) :•� ���� $1,401,545 (1,216,545) �, : ��i Planning & Development 2008 Consultinq & Professionai Budqet New City Funded Initiatives 1) Peer Review & Professional/Technical Assistance (general) 2) Development of a Heritage Strategic Plan 3) Official Plan Review Phase 2(80% DC Funded-implemented over two years 2008/2009) �) Downtown Intensification-urban design work $50,000 and vision workshops and community consultation $20,000 in conjunction with Office of Sustainability--continuation of work commenced in 2007 5) Website DevelopmenUEnhancement (Official Plan Review/P&D Site) 6) Enterprise Geographic Information System Enhancement Continuing City Funded Initiatives from 2007 (funded from 2007 and approved project funding) (no impact on 2008 tax levy) 7) 8) �) 10) 11) 12) � 3) Total - New City Funded Initiatives Zoning Updates (general provisions) Downtown Intensification Strategy (professional/technical assistance) Sustainable Development Guidelines (professional/technical assistance) Official Plan Review Phase 1(professional/technical assistance) 3D Model of Downtown Pickering (professional/technical assistance) Professional�fechnical Assistance for Community Facility in Duffin Heights Dunbarton Village Zoning Review (professional/technical assistance) Initiatives Fully Funded by Landowners 14) Seaton Neighbourhood Planning 15) Seaton MESP - Peer Review 16) Duffin Heights ESP - Peer Review Less DC Funding NET NEW TAX LEVY Total - Continuing City Funded Initiatives Less 2007 Funding NET NEW COST Total - Initiatives Fully Funded by Landowners Less Funding by Landowners NET NEW COST Total Consulting & Professional Budget Less DC Funding Less 2007 Funding Less Funding by Landowners 2008 CITY COST � w7�� �15,000 30,000 200,000 70, 000 15,000 15,000 $345,000 - 160 000 $185,000 $16,635 35,500 15,000 38, 960 37,990 7,460 15,000 $166,545 166 545 $0 ',:�� ��� �. � ��� �, � ��� �.:•� ��� :•1 11� � $1,401,545 160,000 166,545 890,000 $1,216,545 �__��� � *' ` f � � i APPROVED FINAL - Background Information 2611 Planning Run Date: 6/10/2008 9:28 AM —__ _-- Report Name: Backqround Info with Totals 2008 Revised Expenses 2611.1100.0000 Salaries & Wages <-> <_> Base Salaries & Wages Transfer of Funds from 2612 & 2613--(Manager, Urban Design) Total 2611.1100.0000 2611.1200.0000 Overtime <-> To meet service level/workload commitments <-> Ontario Municipal Board Preparation <-> Priority Projects/Applications <-> Resident Mtgs BUDGET $837,092 $86,135 Salaries & Wages $923,227 <-> Council / Planning Committee Mtgs / Statutory Public Mtgs <-> Secretary-Treasurer - Committee of Adjustment - 17 meetings Tota12611.1200.0000 Overtime $5,000 $2,000 $5,000 $5,000 $6,000 $1,500 $24,500 2611.1400.0000 Employer Contributions <-> This item inciudes mandatory deductions ( CPP., EI., EHT., ) and employer provided $181,869 benefits such as dental and optical <-> Benefits (Manager, Urban Design) $19,145 Total 2611.1400.0000 Employer Contributions $201,014 2611.1800.0000 Conferences <-> Ontario Assn of C/A in North Bay ON--3 Days (1 staff) Registration, accommodations $1,000 and expenses <_> <_> <-> OPPI Conference in North Bay ON--(Mgr/1 Staff) Registration and meals Urban Land Institute Conference--Toronto Municipal Affairs Conference 2611.1900.0000 Uniforms <-> As per the collective agreement 2611.2110.0000 Travel <-> Parking & mileage <-> OPPI Conference in North Bay, ON - 640km return 2611.2131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges Tota12611.1800.0000 Conferences $2,700 $650 $160 $4,510 $200 Tota12611.1900.0000 Uniforms $200 $1, 800 $350 Total 2611.2110.0000 Travel $2,150 $400 Total 2611.2131.0000 Cellular Phones & Pagers $400 2611.2140.0000 Telephones <-> Costs include: long distance, monthly charge�, fax lines, voice mail and system upgrades $6,291 Tota12611.2140.0000 Telephones $6,291 2611.2340.0000 Seminars & Education <-> Planner Progression--Education/Training <-> Manager/Planner Training - CIP, OPPI, OMM, Insight, Inst of Municipal & Gov't Training, AutoCAD <-> CPTED--L1 course for 1 Planner: Includes accommodation <_> <_> Canadian Green Building Council Training Project Mgmt Training--Skill Path T 275 $1,250 $1,500 ', : � '�.11 '� � 1 � �" • f': � � i APPROVED FINAL - Background Information 2611 Planning RunDate:6l10/20089:28AM Report Name: Backqround Info with Totals 2008 Revised BUDGET <-> Cdn Urban Institute Breakfast/Roundtable Series--(2 @$100 each) $200 Total 2611.2340.0000 Seminars & Education $4,700 2611.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $12,738 Total 2611.2370.0000 Insurance Premium $12,738 2611.2392.0000 Consulting & Professional <-> 1) NEW--Peer Review & Professional/Technicai Assistance <-> 2) NEW--Development of a Heritage Strategic Plan <-� 3) NEW--Official Plan Review-Phase 2-80% DC Funded-Implemented over 2 years 2008/2009 <-> 4) NEW--Downtown Intensification (Urban Design Work-$50,000; Vision Workshops & Stakeholder/Community Consultation-$20,000) in conjunction with Ofc of Sustainability <-> 5) NEW--Website DevelopmenUEnhancement {Official Plan Review-P&D Site) <-> 6) NEW--Professional/Technical Assistance--Enterprise Geographic Information System <-> 7) FUNDED from Cont Studies Reserve--Review of Zoning Updates (General Provisions) �-> 8) FUNDED from Cont Studies Reserve--Professional/Technical Asst--Downtown Intensification Strategy <-> 9) FUNDED from Cont Studies Reserve--Professional/Technical Asst--Sustainable Development Guidelines <-> 10) FUNDED from Cont Studies Reserve--Professional/Technical Asst--Official Plan Review Phase 1 <-> 11) FUNDED from Cont Studies Reserve--3D Model of Downtown Pickering--Continuation of Phase 2 <-> 12) FUNDED from Cont Studies Reserve--Professional/Technical Asst--Community Facility in Duffin Heights <-> 13) FUNDED from Cont Studies Reserve--Professional/Technical Asst--Historic Village of Dunbarton <-> <-> <_> <-> <_> <-> <_> Study 14) 15) 16) 17) 18) FUNDED from Landowners 100%--Seaton Neighbourhood Planning FUNDED from �andowners 100%--Seaton MESP Peer Review FUNDED from �andowners 100%--Duffin Heights ESP Peer Review Archaeological Master Plan--Deferred to 2008 by TJQ DEFERRED by TJQ--Deferred to 2009--Archaeological Master Plan Whitevale Heritage District Extension Study--Deferred to 2008 by TJQ DEFERRED by TJQ--Deferred to 2009--Whitevale Heritage District Extension $15,000 $30,000 $200,000 $70,000 $15,000 $15,000 $16,635 $35,500 $15, 000 $38,960 $37,990 $7,460 $15,000 $800,000 $ 70, 000 $20,000 $50,000 ($50,000) $75,000 ($75,000) Total 2611.2392.0000 Consulting & Professional $1,401,545 2611.2395.0000 Memberships <-> OPPI/CIP Full Membership--9 staff @$530 each <-> OPPI/CIP Provisional Membership--2 staff @$600 each <-> Ontario Assn of C/A--2 staff @$110 each <-> Canada Green Building Council Membership Total Expenses ' � ! 6 Tota12611.2395.0000 Memberships Tota I . $4,770 $1,200 $220 $340 $6,530 $2,587,805 $2,587,805 : � • . �r 11: APPROVED FINAL - Background Information 2611 Planning RunDate:6/10/2008928AM Report Name Backqround Info with Totals 2008 Revised Revenue 1461.0000.0000 SALE OF SERV - PLAN APPL <-> Zoning By-law Amendment Applications--(5 @ $5,000) <-> Local Official Plan Amendment Applications--(1 @$8,000) <-> Draft Plan of Subdivision Applications--(2 @$10,000) plus $135 per unit fee <-> Draft Plan of Condominium Applications--(2 @$6,500) <-> C/A Variance Applications-Accessory Structure--(5 @ $200) <-> C/A Variance Applications-Existing Building--(30 @ $350) <-> C/A Variance Applications-Vacant Land--(2 @ $1,500) <-> C/A Variance Applications-Table--(1 @ $200) <-> Ministers Zoning Order Amendment Applications (Minor) --(1 @$1,000) <-> Site Plan Apps-Res.Uses (multiple-attached & apt house)--(1 @$2,500) plus $175 per unit x 143 <-> Commercial Uses--(1 @$2,500) plus $850 per 2,OOOm2 <-> Industrial/Other Uses--(2 @$2,500) plus $500 per 2,OOOm2 <-> Major Revisions to Approved Site Plans--(3 @$2,500) <-> Minor Revisions to Approved Site Plans--(15 @$750) <-> Site Plan Clearance/Conformity/LC Release Report--(2 @$250) <-> Compliance Letter for Ministry Licenses <-> Land Division Comments--(25 @ $700) <-> Zoning By-law Holding Removal--(2 @ $2,225) Total 1461.0000.0000 SALE OF SERV - PLAN APPL 1911.2611.0000 TRSF FRM CONT STUDIES RES <-> Funded from Cont Studies Reserve--Review of Zoning Updates (general provisions) - funding from previous year <-> Funded from Cont Studies Reserve - Professional/Technical Asst--Downtown Intensification Strategy - funding from previous year <-> Funded from Cont Studies Reserve - Professional/Technical Asst--Sustainable Development Guidelines - funding from previous year <-> Funded from Cont Studies Reserve--ProfessionallTechnical Asst - Official Plan Review Phase 1- funding from previous year <-> Funded from Cont Studies Reserve--3-D Digital Model of Downtown Pickering - funding from previous year <-> Funded from Cont Studies Reserve--Prof/Tech Asst. for Community Facility in Duffin Heights - funding from previous year <-> Funded from Cont Studies Reserve--ProfessionaUTechnical Asst - Dunbarton Village Zoning Review - funding from previous year Total 19112611.0000 TRSF FRM CONT STUDIES RES BUDGET ($25,000) ($8,000) ($49,000) ($13,000) ($1,000) ($10,500) ($3,000) ($200) ($1,000) ($11,250) ($2,500) ($6,000) ($7,500) ($11,250) ($500) ($625) ($17,500) ($4,450) ($172,275) ($16,635) ($35,500) ($15,000) ($38,960) ($37,990) ($7,460) ($15,000) ($166,545) 1920.2611.0000 Transfer From Reserve Fund <-> Funding for City's official plan review. ($160,000) Total 1920.2611.0000 Transfer From Reserve Fund ($160,000) 2611.9990.0000 Other Rev-Cost Recoveries <-> Northeast Quadrant--Recovery of study costs through benefiting developers <-> Seaton MESP--Peer Review -- Funded from Landowners 100% <-> <_> Duffin Heights ESP--Peer Review -- Funded from Landowners 100% Seaton Neighbourhood Planning -- Funded from Landowners 100% Total 2611.9990.0000 Other Rev-Cost Recoveries f 277 ($12,040) ($70,000) ($20,000) ($800,000) ($902,040) # # ' f � � i APPROVED FINAL - Background Information 2611 Planning Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info with Totals 2008 Revised Total Revenues Net Expenses 278 BUDGET Total. ($1,400,860) ($1,400,860) $1,186,945 2612 Building Services City of Pickering 2008 APPROVED FINAL - Current Budget 2006 ' Actual EXPENDITURES ' 1100 Salaries & Wages ', $665,958 1200 Overtime � $1,861 � 1400 Employer Contributions $162,085 -_ _ _ $1,895',, .1900 Un foemsces �I, $6071 2110 Travei $17,596 2131 Cellular Phones & Pagers I $1,632' 2140 Telephones � $6,326� 2220 Subscription & Publications $0 2370 nsurance P emiumon I�I $6,693 2371 Ins. Deductible $0 2392 Conpulting & Prof�essional � $2,736 2395 MembePsh ps& S Events $2 �59 2457 Veh - Repairs & Maintenance $221, __ 5300 Stationery & Office Supplies � $0', 5302 Forms ' $0� 5900 Gas, Oil Tires $989 5902 Misc Equip & Tools (under $750} � $618 j Total EXPENDITURES r $874,043'' EVENUES 1517 Licenses & Permits Total REVENUES _ _ __ _ _ _ _ _ 599,324)', 719 279 2007' YTD 2007'�, INCREASEI APPROVED (DECREASE) YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM Report Name: CurrentBudget Revised % CHANGE 20081 2008 VS. R� �r�na+�l �nm _ ' _ - -_ __1 $633,1431 $697,538' ($10,611) $686,927; $648, $10,000; $OI $10,00� $150,303 $179,645 ($14,715) $164,930' $ $276I' �2,2001 _ ($700) I - $1,500+' $1,500 ($500)` $1,0001 _ $$9,457'I $$2,600I ($6 0)' _.__: . �$2,OOOf � $995 $6,0001 $7$0� � $1,000�, � � $7,3271 $2,000 . $1,000 $3,000: $6,921, ($143) $6,778I _ I � � - - -+ $0', $1,000, . $0! $1,000+ $1,594I, $10,000: ($2 0)--- $1 $200 . _ __ _ I $3,699 $5,175' , � ($325) � $4,850� . _._ _ 450 $504�, $1,000' $0� $1;p00�, $0� $1,100� ($600)'� -- $500':. $761, $1,200i $0' $1;200; $195I $1,000 $0 _ $1,000� $240' $500 $OI $500 �, $830,889 $954,799''i ($26,707)' $928,092' 36,519 ;6.519 105.63( �..� .,.,, � ($200,000 $304,799'' (g 092 -1.52% 0.00% -8.19% -31.82 % -33.33% 10.89%a 0.00% -2.07% 0.00% 0.00% -55.56% 0.00% 0.00% 0.00% -2.80% 30.77% 30.77% -74. , ♦ "' ' • # � � i APPROVED FINAL - Background Information 2612 Building Services RunDate:6/10/2008928AM Report Name: Backqround Info with Totals 2008 Revised Expenses 2612.1100.0000 Salaries & Wages <-> Base Salaries & Wages <-> Transfer of funds to 2611--( Manager, Urban Design) Total 2612.1100.0000 Salaries & Wages 2612.1200.0000 Overtime BUDGET $729,988 ($43,061) $686,927 <-> To meet service level/workload commitments (Bill 124 Time Targets) $10,000 Tota12612.1200.0000 Overtime $10,000 2612.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical $175, 342 <-> Re-alignment of transfer to 2611 (Manager, Urban Design) ($10,412) Total 2612.1400.0000 Employer Contributions $164,930 2612.1800.0000 Conferences <-> Ontario Building Officials Association (one building official) $1,OOQ <-> LMCBO Fall Workshop (CBO) $500 Tota12612.1800.0000 Conferences $1,500 2612.1900.0000 Uniforms <-> As per the collective agreement $1,000 Tota12612.1900.0000 Uniforms $1,000 2612.2110.0000 Travel <-> Parking & mileage $23,000 <-> Mileage for CBO to attend LMCBO Spring and Fall Workshop--Locations TBA $200 Tota12612.2110.0000 Travel $23,200 2612.2131.0000 Cellular Phones & Pagers <-> Cellular Phone Charges $2,000 Total 2612.2131.0000 Cellular Phones & Pagers $2,000 2612.2140.0000 Telephones <-> Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades $7,507 Tota12612.2140.0000 Telephones $7,507 2612.2220.0000 Subscriptions & Publications <-> Ontario Building Code Updates $1,000 Total 2612.2220.0000 Subscriptions & Publications $1,000 2612.2340.0000 Seminars & Education <-> - Qualification Courses--(2 x $400) '�:�1 <-> - Training on new Ontario Building Code $2,200 Total 2612.2340.0000 Seminars & Education $3,000 2612.2370.0000 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $6,778 Total 2612.2370.0000 Insurance Premium $6,778 2612.2371.0000 Self Insurance <-> Insurance Deductible $1,000 Total 2612.2371.0000 Self Insurance $1,000 26122392.0000 Consulting & Professional <-> Professional engineers for structural/mechanical consultation $12,000 r ��� � �r . f � � i APPROVED FINAL - Background Information 2612 Building Services RunDate:6i10/20089:28AM Report Name: Backqround Info with Totals 2008 Revised BUDGET <Reduced by TJQ> ($2,000) Total 2612.2392.0000 Consulting & Professional $10,000 2612.2394.0000 Recpt, Prom & Sp Events <-> Host Toronto Area Chief Building Officials Committee (TACBOC) Meeting $100 <-> Host Durham Chief Building Officials (CBO) Meeting $100 Total 2612.2394.0000 Recpt, Prom & Sp Events $200 2612.2395.0000 Memberships <-> Assn of Technicians & Technologists--(2 staff) <-> Ontario Building Officials Assn--(6 staff) <-> Ontario Plumbing Inspectors Assn--(2 staffl <-> Metro Area Code Interpretation Committee--(1 staff) <-> Mechanical Services Advisory Committee--(1 staff) <-> Metro Area Plumbing Advisory Committee--(1 staf� <-> Ontario Assn of Architects--(1 staff) <-> Toronto Area Chief Building O�cials Committee--(1 staffl <-> Toronto Area Building Inspectors Committee--(1 staff) <-> American Society of Heating Refrigeration & Air Condition Engineers-ASHRAE--(1 <-> Large Municipalities Chief Building Officials--(1 staff) <-> Professional Engineers Ontario--(1 staf� <-> Ontario Association of Certified Engineering Technologists--(1 staff) <-> 10% increment due to increases $500 $750 $250 $100 $100 $125 $900 $350 $100 $250 $250 $450 $200 $525 Tota126122395.0000 Memberships $4,850 2612.2457.0000 Vehicle-Repair & Maintenance <-> Repairs to one Utility vehicle #626--1998 Ford Explorer $1,000 Tota126122457.0000 Vehicle-Repair& Maintenance $1,000 2612.5300.0000 Stationery & Office Suppl <-> Custom Legal Size File Folders $1,100 <Reduced by TJQ> ($600) Total 2612.5300.0000 Stationery & O�ce Suppl $500 2612.5302.0000 Forms <-> Building permits, applications, inspection reports, receipts, stickers $1,200 Tota12612.5302.0000 Forms $1,200 2612.5900.0000 Gas, Oil, Tires, Etc. <-> Gas, Oil, Tires, etc. $1,000 Total 2612.5900.0000 Gas, Oil, Tires, Etc. $1,000 2612.5902.0000 Misc. Equip. (under $750) <-> Incidental inspection and testing devices $500 Total 2612.5902.0000 Misc. Equip. (under $750) $500 Total Expenses Revenue 1517.0000.0000 BUILDING PERMITS <-> Licences & Permits ! Total $928,092 $928,092 ($850,000) Total 1517.0000.0000 BUILDING PERMITS ($850,000) 281 r * *' . � � i APPROVED FINAL - Background Information 2612 Building Services RunDate:6/10/2008928AM Report Name Backqround Info with Totals 2008 Revised Total Revenues Net Expenses 282 BUDGET Total. ($850,000) ($850,000) $78,092 2613 Development Control EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Cellular Phones & Pagers 2140 Telephones 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2392 Consulting & Professional 2395 Memberships 2407 Roads Repair & Mtce 2457 Veh - Repairs & Maintenance 2478 Misc Equip Repairs 2678 Rental Misc Equip 5900 Gas, 0iI Tires 5902 Misc Equip & Tools (untler $750) Total EXPENDITURES City of Pick�ring 2008 APPROVED FINAL - Current Budget 2006' 2007'', 20071 INCREASEI , Actual', YTD APPROVED� (DECREASE) $340,317;� $310,065 I, $19,214� $12,4974 ' $83,476' $73,085i __ $762� . $229' _ ' _ $779'' $1,3761 I, _ _ � $2,218 $1,733! , $105� . $375I i $5,128' $5,935 $0',_ $1,000 $2,370, $5,530'� $929' $759' . $24,589 $18,271 $4,948' $2,825 $565' $OI'�, _ , $0 $81 __ $6,374 $3,043 _ ; $356'I $739 $495,407I $440,143' , 1429 Sale of Serv-Dev Cntrl 1911 Trans. from Continuing Stutlies Res. 9990 Other Revenue i Total REVENUES ' _ _ _� ($91,224) _ _ $0� ($37,182)' ($128,406) $367,001 ° 283 ($98,109), $01 ($18, 343)' ($116,452) $366,748' ($23,011)'I � $18,100, ($6,000)� $93,803 ($17,672) _ --- $1,655� ($655)'I � _ $1,500 $�r-- $3,950 .. ($950) $1, 011 I__-- � �_..-- $2,291 � $2,810'', $1,870 $5,494'4 ($794)�-- $1,0001 $0'i $1,000� $0 -- $1,100'', $Oi $20,OOOi� $�; --- ..____ _. $S,OOOI $0 $1,600' --- $0 ; _. _ . �--- $01 $0'� , __ _ _ --- $7,000�� ($1,000) $850 $0 ._ $533,901; ($47,201)I, ($81,500)� $6,000 _ $0 $0 - 101 ?.401 ($41.2011 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM �epoA Name: Current Budget sed % CHANGE ��: $343,737 $12,100 �76,131 $1,000 $'1,500 2008 VS. -6.27% -33.15%0 -18.84% -39.58% 0.00°/a -24.05% _ __ 44.13% $4,7001 -14.45°/a _._. __ $1,d00� 0.00% $1,000 $1,100 $20; 000 $5,000 �$1,600 ;$0 $6,000 _ _-1 _ _ $391,200! 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% _14.29% 0.00% -8.84% -7.36% 0.00% 0.00% -5.91 % -9.53% i " ' . *' � � i APPROVED FINAL - Background Information 2613 Development Control Run Date : 6/10/2008 9 28 AM Report Name: Backqround Info with Totals 2008 Revised Expenses 2613.1100.0000 Salaries & Wages <-> Base Salaries & Wages <-> New Position-Development Technologist-Start Date-July 1, 2008 <Deferred by TJQ> Deferred to 2009 <-> Transfer of funds to 2611--(Manager, Urban Design) Total 2613.1100.0000 Salaries & Wages 2613.1200.0000 Overtime <-> Development Review <-> Servicing Inspection <-> Confined Space Inspection �_> <_> Maintenance Inspection Complaints / Site Visits Tota12613.1200.0000 Overtime 2613.1400.0000 Employer Contributions BUDGET $386,811 $28,425 ($28,425) ($43,074) $343,737 $2,500 $5,500 $500 $1,000 $2,600 $12,100 <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided $86,545 benefits such as dental and optical <-> Transfer of funds to 2611--(Manager, Urban Design) ($10,414) Total 2613.1400.0000 Employer Contributions $76,131 2613.1900.0000 Uniforms <-> As per the collective agreement 2613.2110.0000 Travel <-> City & mileage 2613.2131.0000 Cellular Phones & Pagers <-> Pager Charges <-> Cellular Phone Charges <Reduced by TJQ> $1,000 Tota12613.1900.0000 Uniforms $1,000 $1,500 Tota12613.2110.0000 Travei $1,500 Total 2613.2131.0000 Cellular Phones & Pagers 2613.2140.0000 Telephones <-> Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades $450 $3,500 ($950) $3,000 $3,302 Tota12613.2140.0000 Telephones $3,302 26132340.0000 Seminars & Education <-> Confined Space Training <-> General Education Assistance (Road Design-Intensification Training OACETT) <-> First Aid/CPR-C Recertification--(4 staff @$40 per person) <-> Subdivision Planning & Design Part 2- Urban Street Design <-> Advanced Sewer & Watermain Construction Inspection--(2 staff @$1000 each) <-> Masters Certificate in Municipal Mgmt Total 2613.2340.0000 Seminars & Education 26132370.0000 Insurance Premium $100 $1,000 $160 $420 $2,000 $1,000 $4,680 <-> Insurance allocation method reviewed and revised for the 2008 current budget $4,700 Total 2613.2370.0000 Insurance Premium $4,700 2613.2371.0000 Self Insurance ' ��4 M �r' * f' � � i APPROVED FINAL - Background Information 2613 Development Control Run Date: 6/10/2008 9:28 AM Report Name: Backqround Info with Totals 2008 Revised BUDGET <-> Insurance Deductible $1,000 Total 2613.2371.0000 Self Insurance $1,000 2613.2392.0000 Consulting & Professional <-> Annual Update of York Durham Utility Coordination Group Procedure Manual $1,000 Totai 2613.2392.0000 Consulting & Professional $1,000 2613.2395.0000 Memberships <-> Assn of Technicians & Technologists--(3 staff @$200) $600 <-> Ontario Assn of Road Supervisors--1 staff $130 <-> Durham Public Works Assn--1 staff $150 <-> P. Eng Fees $22p 2613.2407.0000 Road Maintenance <-> Curb Cuts and Newspaper Pads 2613.2457.0000 Vehicle-Repair & Maintenance Tota12613.2395.0000 Memberships $1,100 $20,000 Total 26132407.0000 Road Maintenance $20,000 <-7 Repairs to four department utility vehicles $5,000 Total 2613.2457.0000 Vehicle-Repair & Maintenance $5,000 2613.2478.0000 Misc.Equipment Repairs & Maintenance <-> Repairs and annual maintenance to confined space equipment. $1,600 Total 2613.2478.0000 Misc.Equipment Repairs & Maintenance $1,600 2613.5900.0000 Gas, Oil, Tires Etc. <-> Gas, Oil, Tires, etc. $6,000 Total 2613.5900.0000 Gas, Oil, Tires Etc. $6,000 2613.5902.0000 Misc. Equip. (under $750) <-> Various sundry items such as tape measure, hammers, and piks Tota12613.5902.0000 Misc Total Expenses Revenue 1429.0000.0000 SALE OF SERV-DEV CNTRL <-> Generallnspection Equip. (under $750) Tota I . <-> Revenue from Telecommunication Companies for Municipal Consent & Occupancy of Right of Ways <-> City's component of fees associated with Ministry of Environment & Energy Certificate of Approval for storm sewer installation related to development <_> <_> <-> Provision for overtime chargeback Pool Fence Permits--Responsibility for this activity is transferred from by-law Topsoil/Fill Permits 2613.9990.0000 Other Revenue <-> Curb cuts / Newspaper pads Total 1429.0000.0000 SALE OF SERV-DEV CNTRL ` �8`� Total 2613.9990.0000 Other Revenue Tota I . .. �,. '� : � '��:. 11 $486,700 ($50,000) ($7,500) ($2,000) ($8,000} ($5,000) ($3,000) ($75,500) ($20,000) ($20,000) ($95,500) 1� �" ' #i � � i APPROVED FINAL - Background Information 2613 Development Control RunDate:6/10/2008928AM Report Name: Backqround Info with Totals 2008 Revised BUDGET Total Revenues ($95,500) Net Expenses ,�06 $391,200 City vf Picker�ng 2008 APPROVED FINAL - Current Budget 2630 Committee of Adjustment 2006 Actual 2007' 2007 INCREASE YTD, APPROVEDI (DECREASE)I, EXPENDITURES ' ' ' __ _: , 1100 Salaries & Wages $5,600' $5,600 $6,800� p y � $461! $600' 1800 C nferencesntributions $7661 $900' $1,000, 2110 Travel I $625 $790 $800 i 2395 Memberships $380 $430''�, $430 _ i $8,180 $9,630 Total EXPENDITURES ' $7,832i, ;� _ , ' . _ , Net ' $7,832' $8.180' $9.630'. = 287 YTD Actuals as of December 31, 2007 Run Date : 6110/2008 9:31 AM Report Name: CurrentBudget Revisedl % CHANGE 2008! 2008 VS. _ _____,_ _ $01�- �- �6,800� $0' $600 $0 _ _ $1,000� $1501 ` _ $950 $120 �$550''� $270 $9,90 _ ', ._ _ ---- •; $270', $9,900. 0.00% 0.00% 0.00°/a 18.75% 27.91 °/a . 2.80% • * ` ' !' � � i APPROVED FINAL - Background Information 2630 Committee of Adjustment Run Date: 6/10/2008 928 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET Expenses 2630.1100.0000 Salaries & Wages <-> Honorarium - 5 Members $6,800 Total 2630.1100.0000 Salaries & Wages $6,800 2630.1400.0000 Employee Benefits <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided $600 benefits such as dental and optical Total 2630.1400.0000 Employee Benefits $600 2630.1800.0000 Conferences <-> Conference for C/A Member (1 member) North Bay - June 1-4/07 -(includes $1,000 registration, accommodation and expenses) Tota12630.1800.0000 Conferences $1,000 2630.2110.0000 Travel <-> <-> <_> C/A Members - 17 meetings @ 51 km per meeting @$.53/km C/A Members - Site Visits - 200km @$.53/km Ontario Association of ClA Conference in North Bay, ON - 640km return 2630.2395.0000 Memberships <-> Ontario Assn of C/A - 5 Members @$110 each Total Expenses Revenue Total Revenues Net Expenses ' � � 0 Tota12630.2110.0000 Travel Tota12630.2395.0000 Memberships Total . $500 $100 $350 $950 $550 $550 $9,900 $9,900 �.• •�� 2743 Heritaae Pickeri _XPENDITURES 2110 Travel 2210 Advertising I 2220 Subscription & Publications , _ 2340 Seminars & Education 2392 Consulting & Professional i _ ___ _ 2394 Recpt, Prom & Sp Events , 2395 Memberships 2396 Photo, Mapping, Printing ' 5300 Stationery & Office Supplies �! City of Pickerir�g 2008 APPROVED FINAL - Current Budget 2006 Actual 200T, 2007I INCREASE YTD APPROVED (DECREASE) YTD Actuals as of December 31. 2007 Run Date : 6/70/2008 931 AM Report Name: Current Budget vised'�� % CHANGE 2008 � 2008 VS. $266I $182 i . $500 $0 $500 j 0.00%a , _ __... ____ _. $0�� $0� $0� $OI � $O�I 0.00% _ _ _ __. _ $$85' � 0.00% $508'i $100 $� -- $500 -66.67% 601 $1,500 �$1,000) $100 0 $3,920' $0; $1,500j $750j $2,250 50.00% $0� . , $300 _. $500� 150.00% � _ -- — $0 $10� 0.00% 7 402 $200 — $37�, $1334 $500I $1,500�� $2,000! 300.00% 60 $100 $63 $0 $150i $1,350' $1;50Q' 900.00% 5400 Gift Shop Plaques . . . $Oi $0 $2,000' �-- --_._ _ __ ($1,250) $750� -62.50%a _ __ _ 5902 Misc Equip & Tools (under $750) $OI $0, $0 $1,000� $1,000' 0.00% Total EXPENDITURES ' $5,251 �, $979j $6,550' $2,650�! $9,200, 40.46% Net . $5.251 289 0 $2 �� � w' . � � � i APPROVED FINAL - Background Information 2743 Heritage Pickering Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2743.2110.0000 Travel <-> Parking & mileage Tota12743.2110.0000 Travel 2743.2210.0000 Advertising 2743.2220.0000 Subscriptions & Publicati BUDGET $500 $500 <-> Publications related to heritage activities $100 Total 2743.2220.0000 Subscriptions & Publicati $100 2743.2340.0000 Seminars & Education <-> Annual CHO conference $500 Total 2743.2340.0000 Seminars & Education $500 2743.2392.0000 Consulting & Professional <-> Consultations for designations, promo materiais $1,250 <-> Heritage review assistance $1,000 Total 27432392.0000 Consulting & Professional $2,250 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Designation event (Open House in Fall of 2008) $500 Total 2743.2394.0000 Recpt,Prom. & Sp.Ev.,Gen $500 2743.2395.0000 Memberships <-> Annual fees for CHO $100 Tota12743.2395.0000 Memberships $100 2743.2396.0000 Photo,Mapping,Printing <-> Brochure printing, film development--(Photo's of Seaton homes) $2,000 Tota12743.2396.0000 Photo,Mapping,Printing $2,000 2743.5300.0000 Stationery & Office Suppl <-> General office supplies, training supplies, & name tags $1,500 Total 2743.5300.0000 Stationery & Office Suppi $1,500 2743.5400.0000 Gift Shop/Plaques <-> Plaques for designated properties $750 Total 2743.5400.0000 Gift Shop/Plaques $750 2743.5902.0000 Misc. Equip. (under $750) <-> Banner Stand Total Expenses Revenue Total Revenues Net Expenses . Total 2743.5902.0000 Misc. Equip. (under $750) Total . �JQ $1, 000 $1, 000 $9,200 C.• �� $9,200 PICKERING PUBLIC LIBRARY BOARD 2008 BUDGET 291 PICKERiNG PUBLlC LIBRARY VISION STATEMENT: Pickering Pubiic Library: Your bridge to ideas and information. MISSION STATEMENT: The Pickering Public Library enriches the personal, civic and corporate lives of our community through access to ideas and information in a variety of inedia. Pickering Public Service Priorities: The Pickering Public Library exists so that all Pickering residents have equal access to resources, information and ideas that will enrich their civic, corporate and personal lives. • Residents satisfy their interest in, and appetite for, information about popular cultural and social trends, and enjoy satisfying recreational experiences • Residents meet and interact with their community and beyond • Residents pursue opportunities for life-long learning • Residents obtain the information needed to make informed decisions about their personal, family, civic and professional lives • Residents pursue opportunities for personal and business economic growth • Residents know and better understand personal and community heritage • Continue and expand viable partnerships with other appropriate agencies. • Optimize shared service options with similar library systems to continue to improve efficiencies. • Continue to source and pursue all viable sources of alternative funding. • Continue to develop operational efficiencies. � Continue to anticipate and respond to increased public demand for innovative and cost-effective service models. e Implementation of Year Two of the Board's Service Plan 2008-2010. • Offer full accessibility and improved client service whenever possible. • Continue to develop staff expertise to better position the organization to meet future challenges and opportunities. Page 2 of 5 • �92 PICKERlNG PUBLIC LIBRARY INTERNAL • Continue to address challenge of updating and reviewing services to remain efficient, effective and competitive within budgetary constraints, focusing mainly on Central and Petticoat branches: • better and more convenient service to clients with re-located collections; • improve web access to resources • improve and availability); expand access to electronic research and homework products (24/7 • revised organizational structure to make better use of management resources for the public and to anticipate future needs • Continue to develop and implement a sustainable plan to manage increased library use within current physical resources while positioning the library for the future. � Significant budgetary impact of increasing utility costs and maintenance of aging buildings. Respond to increased demand for electronic products and popular materials. EXTERNAL • Expand opportunities with local community agencies and other Durham Region Libraries. • Continue to work collaboratively with all City of Pickering departments whenever appropriate to further develop an effective integration of service delivery. Page 3 of 5 • 293 PICKERING Pl1BLIC LIBRARY EFFECTIVENESS • Emphasis on service: There has been a continued emphasis on client service to ensure that our library clients receive the personal service that they expect. The success of this initiative is evident in our 4.86% increase in circulation for 2007 of 1.14 million items (for the fourth consecutive year), which we expect to maintain in 2008. • Use of our electronic products continues to increase. This is an efficient and effective platform for delivery of service at the client's convenience. • More resource dollars going to directed collection development: • Improved buying power due to strong Canadian dollar has resulted in more materials without an increase in budget: • Collective pricing for the processing of the collection continues to result in bulk pricing with no increase for a further year; • Implementing automatic release programs for faster receipt of books; • Continued success in our efforts to develop purchasing consortia for electronic materials, to provide more collections at reduced cost; • Use is carefully monitored to ensure that we are purchasing the materials our clients want and need. E��JHANCED SERVICES TO PUBLIC ACHIEVED WITHIN EXISTING RESOURCES: e Collections will continue to be relocated in 2008 to improve access and convenience; � Continued expansion of electronic methods to distribute library publicity and information; � Discontinued participation in the regional reciprocal borrowing results in more material available to Pickering residents; • Enhanced class visit programs to enable local school children to have practical orientation to public library resources; •� Focus on the changing needs of many current information clients: • more electronic research and information products; • more customized use of information; • more self-help for clients wishing to use it; • wireless internet access o Additional products available in electronic format. Page4of5 . �g4 EFFICIENCY • On —going redeployment of staff for improved service at better cost. • Additional electronic resources with unlimited access are being added at less cost than print editions, encouraging more access and use. ECONOMY • Circulation of library materials increased over 4.86% in 2007 over 2006. This increased volume has been effectively managed while increasing our emphasis on client services through the implementation of improved technological innovations. • During the past year we were able to expand access to and improve the content of licensed electronic products with no increase in costs. • We will continue to seek out viable opportunities for alternate funding sources for specific projects. Our history of successful partnerships with Hurnan Resources Development Canada, the Community Access Project with Industry Canada, and the Ontario Ministry of Culture has provided us with the funding to undertake projects with a significant value to the local community, such as expansion of the Local History PADA database, and extra personal help with basic computer instruction for the public. These benefits will continue in 2008. Page 5 of 5 • ?95 Item CITY OF PICKERING ��: LIBRARY SUMMARY OF MAJOR INCREASES/(DECREAS Amount Explanation 1100 Salaries & Wages $ 10,490 Changes in salaries & wages is mainly due to the following: Additional (4) Sunday Openings - $4,920 Incresae in Page Hours - $3,515 2008 - Grant funded salaries - $6,210 1400 Emp. Contributions 2110 Travel 2121 Postage 2131 Cellular Phones & Pagers 2140 Telephones 2210 Advertising 2340 Seminars 2365 Purch Printing 2370 Insurance Premium 2392 Consulting 2394 Receptions 31,212 -9,072 Reflects anticipated premium increase for 2008. Library now using City Vehicle for courier (books) services. These costs are now re-allocated to accounts (2457) &(5900). 1,294 Increase in mailing volume due to overdue notices as a result of higher circulation of library materials. 1,500 Previousiy not budgeted in this account. 9.761 3, 950 500 1,300 Increase reflects higher costs and internet charges not previously budgeted in this account. Increase reflects additional marketing effort to promote the various library programs that are being offered throughout the year. Increase reflects pianned activities for 2008. Increase due to higher printing costs and additional newsletter production. -3,616 Insurance allocation method revised for 2008 and is mainly based on cost centre expenditures. 17,500 Increase in costs is mainly due to the hiring of a consultant for new CEO search. 2,670 Enhanced promotion of library services offset by Gov.t grant. The explanations provided for salaries & benefits does not include the increases attributable to the negotiated settlement. ', ` ��6 Item 2435 Build Reparis & Mtce. 2457 Vehicle - Repairs & Mtce 2478 Misc. Equip Repairs 5300 Stationary & Office Sup. 5303 Catalogue Process. Sup. 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5540 Utilities - Oil 5900 Gas, Oil Tires 5902 Misc Equip. & Tools Total Changes CITY OF PICKERING 'r��? �IBRARY SUMMARY OF MAJOR INCREASESI(DECREASES) Amount Explanation 36,591 Minor maintenance costs previously budgeted in capital has been transferred to the current budget to reflect the general nature of the expenditrure. 3,000 Increase reflects the use of the City vehicle. 16,682 Reflects increased vendor contract costs and transfer of previously budgeted items from capital to this account. 8,355 Previously budgeted in capital has been transferred to the current budget to reflect the genera� nature of the expenditure. 2,940 Increase reflects vendors' higher costs and increased volume due to higher projected circulation. 1,595 Based on 2007 estimated actuals and Durham Region rate increase (9.5%). -5,440 Based on 2007 estimated actuals and contract rate. -19.450 Based on 2007 estimated actuals and anticipated rate increase (5.0%) 171 Based on 2007 estimated actuals and anticipated higher costs. 7,864 Increase reflects transfer of funds from courier account. 4_ 000 increase reflects vendors' higher costs and transfer of previously budgeted items from capital to this account. $ 123,797 r, . 2�i CITY OF PICKERING ��: LIBRARY EXPLANATION OF REVENUE CHANGES REVENUE (INCREASES)/DECREASES Item 1529 Fines - Lib Materials 1580 Misc. Photocopies Lib. 1623 Ont. Grant 9933 Rentals - Mtg. Room/Public 9990 Other Revenue Amount Explanation ($1,618) Increase in revenues to reflect 2007 year-to-date actuals. 1,000 Decrease in revenue is due to fewer copies and more individuals working electronicaliy reducing the demand for paper. 11,650 In 2007 library received one-time funding of $25,000 (Strategic Development Grant) . The reduction reflects the loss of the grant. 1,000 Decrease in revenues reflects 2007 year-to-date actuais. 1,800 General reduction based on 2007 activities. Total Changes $ 13,832 � � � � � 2745 Libraries �ity of Pickering 2008 APPROVED FINAL - Current Budget 20061 2007 2007' INCREASE Actual 1100 Salaries & Wages $2,580,229 1200 Overtime . ' $2,201 �', i 1400 Employer Contributions i� $539,086I� 1800 Conferences � $7,458 _ 2110 Trave� . , $11,8171 2121 Postage . � $5,509� 2122 Freight, Express & Cartage $22 2131 Cellular Phones & Pagers $0 2140 Telephones � $58,339� 2210 Advertising ' $6,287, 2320 Legal Services $483', 2340 Seminars & Education $14,806'', 2365 Purch Pmting/Broch/News Ltr ' $2,518' 23701nsurance Premium $39,148 2371 Ins. Deductibie $0', 2392 Consulti�g & Professional � $9,620', 2394 Recpt, Prom & Sp Events ', $5,698 __ _ _ _ , _ _ 2395 Memberships $3,920 2435 Build Repairs & Mtce $140,431' 2457 Veh - Repairs & Maintenance ', $0 2478 Misc Equip Reypaps � $65,893 2678 Rental Misc E ui $0� 5300 Stationery & Office Supplies $30,202'�, _ , , 5303 Catalo ue Processin Su $18,923'. 5310 Lib Ma erials g pp I $522,883 5510 Utilities - Water $7,118, 5520 Utilities - Gas $47,804I 5530 Utilities - Hytlro '� $148,257� 5540 Utilities - Oil ' $2,243 5900 Gas, Oil Tires $0 5902 Misc Equip & Tools (under $750) $9,179i Total EXPENDITURES $4,28Q074, EVENUES 1529 Fines - Library Matls. 1580 Misc. - Photocopies Lib. 1610 Federal Grant 1623 Ont. Specific Grants 9916 Vending Machines 9933 Rentals - Mtg. Room/Public 9990 Other Revenue Net Total REVENUES ($162,589) ($15, 365) ($19,114)I ($109, 725)' ($1,736) �$7,748) ($9,472)'i ($325,748)' � �99 YTD'', APPROVED (DECREASE); $2,628,067! $2,655,8291 _ $912: _ $2,250', $553,456'� $549,716 $5,260! $8,295�'�, $10,397; . $13,600� . $6,248�i $4,706ji $56� $420' $1,168: $0' $51,377�1, $38,759i $5,488'� $7,250 $5,209 $8,600 $6,873', $8,000',, $4, 078 i _ $2, 500' $41,011 $42,898 $12,6$1� $4,�00''� $5,074� $5,500'' . $4,129� $5,343 $143,034 $137,691, $1,354i $0''; $86,981 $84,410'. $0' _ $1,134 $26,625', $24,640' _ , $26,690'�i $22,660I, $524,599' $514,350 $8,477 $7,687 $51,931 $57,370, $129,736� $155,670'� $2,105' $2,279 $409 $0 $8,453; 57,500 $4,351,869''i $4,374,057, ($164,942) ($158,282)'' ($15,269) ($15,000) ($7,487)� $0� ($133,875)i, ($131,425) ($1,970); ($1,400)! ($7,127)' ($7,500)' 1.3151' ($321 010,554i $4,052,450 YTD Actuals as of December 31, 2007 Run Date : 6/10/2008 9:31 AM teport Name: Current Budget sedl % CHANGE 2008I 2008 VS. $126,958� $2,782,787� � ,.t:� $0' $2;250 $62,900 � $612,61 $01� $$,29 ($9,072)' $4,b2 $1,294 $6,00 _ _ _ ._�___ $0 $420 $1,500 � $1;50 $9,761 � $48,520 - $0, $8;60C $500'� $8,500 $1,300� $3,800 ($3,616) _. $39,282 r----- - $0� $1,000 $17,500I $21,500 $2,670� �� $$,�70 $0 �$5,343 $36,591 $174,282 $3,000�,� $3,000 $16,682' $101,092 $0 � $1,]34 $0'~ $1,595 ($5,440)', ($19,450) _ $171 $7,864 _ $4,OOOi, , $271,953' .,___ 136;220 4.78° 6 11.44°/a 5j 0.00% 8T . -66J1% Oi . 27.50% 0.00% 01 0.00%a 25.18%0 1 54.48% y 0.00%a j. 6.25% 52.00°/a � -8.43% , 0.00% } 437.50% 48.55% 0.00% ' 26.57% 0.00%0 �f 19.76% O.QO% 33.91 %' ' 12.97% � 0.00% ' 20.75% . -9.48% l __ -12.49% _ -- - $2;450'I_ 7.50%a $7,864� 0.00% �11,500' 53.33%0 �46,010 6.22% ($1,618) ($159,900)I, $1,00C--__ _ $C $11,65C $C $1,OOC $1,80G, ��,�,�.��,, $13,832, ($3�7,775)i __ _----- 785 $4.338,2� 1.02% -6.67% 0.00% -8.86% 0.00% -13.33% -22.50% 7.OE # ' ' i � � i APPROVED FINAL - Background Information 2745 Libraries RunDate:6/10/20089:28AM Report Name: Backqround Info. with Totals 2008 Revised Expenses 2745.1100.0000 Salaries & Wages <-> Base Salaries & Wages <-> <_> <_> 4 Added Sundays Page Hours Increased Contract staff funded from E-Plus Grant Total 2745.1100.0000 Salaries & Wages 2745.1200.0000 OVERTIME BUDGET $2,768,142 $4,920 $3,515 $6,210 $2,782,787 <-> To meet service level/workload commitments $2,250 Tota12745.1200.0000 OVERTIME $2,250 2745.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., EI., EHT., ) and employer provided benefits such as dental and optical <-> Employee Assistance Program <-> Additional Page Hours Based on $8,435-Estimated benefits Total 2745.1400.0000 Employer Contributions 2745.1800.0000 Conferences <-> 1. Ontario Library Association Annual Conference (OLA) <-> 2. Other Conferences (OALT, CODI, etc.) <-> 3. CLA/ALA/PLA (Travel/Regis./Accom. <-> 4. Health and Safety Training conferences Tota12745.1800.0000 Conferences 2745.2110.0000 Travel <-> Parking & mileage--at City's approved rate <-> Travel costs for seminars and education 27452121.0000 Postage <_> <_> Tota12745.2110.0000 Travel Overdue notices: Driven by increased circulation Other mail 27452122.0000 Freight,Express & Cartage <-> Freight, Express & Cartage 2745.2131.0000 Cellular Phones & Pagers <-> Based on 4 Library cell phones Tota12745.2121.0000 Postage Total 2745.2122.Q000 Freight,Express & Cartage $607,441 $4,500 $675 $612,616 $3,150 $1,495 $2,650 $1,000 $8,295 $3,428 $1,100 $4,528 $5,160 $840 $6,000 '� � � '� � Total 2745.2131.0000 Cellular Phones & Pagers $1,500 2745.2140.0000 Telephones <-> Costs include: long distance, monthly charges, fax lines, voice mail and system upgrades $48,520 Tota127452140.0000 Telephones $48,520 2745.2210.0000 Advertising <-> Advertising (Recreation Newsletter, advertisements, job postings) <_> <a Programming Funds for Children's and YA reading programs Programming funds to be used for Meridian Credit Union Donation Tota12745.2210.0000 Advertising 2745.2320.0000 Legal Services Expenses • 300 $3,500 $4,500 $3,200 $11,200 City c�f Pickerir�g 2008 APPROVED FINAL - Background Information 2745 Libraries Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Collection agency fees $600 <-> Provision for legal counsel $8,000 Total 2745.2320.0000 Legal Services Expenses $8,600 2745.2340.0000 Seminars & Education <-> SOLS, OMMI, In-House, Computer training, CPR/HS training $8,500 Total 2745.2340.0000 Seminars & Education $8,500 2745.2365.0000 Purch. Pr./Broch./News Lt <-> Miscellaneous, includes business cards, Annual Reports. $3,000 <-> Additional newsletter funded from E-Plus grant. $800 Total 2745.2365.0000 Purch. Pr./Broch./News Lt $3,800 2745.2370.00�0 Insurance Premium <-> Insurance allocation method reviewed and revised for the 2008 current budget $39,282 Total 2745.2370.0000 Insurance Premium $39,282 2745.2371.0000 Self Insurance <-> Insurance Deductible 2745.2392.0000 Consulting & Professional <-> Client Satisfaction Survey <-> <_> CEO Search Board Education 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen <-> Community linkage activities <_> <-> Promotions etc. $1,000 Total 2745.2371.0000 Self Insurance $1,000 $7,000 $10,000 $4,500 Total 2745.2392.0000 Consulting & Professional $21,500 Enhanced promotion of library services - cost offset by E-Plus grant. Total 2745.2394.0000 Recpt,Prom. & Sp.Ev.,Gen 2745.2395.0000 Memberships <-> Canadian Library Association <-> Ontario Library Association (Institutional) <_> <_> C.E.L.P.L.O. Tourist Association of Ontario <-> Ajax/Pickering Board of Trade <-> CODI (Dynix users) <-> Children's Book Centre <_> <_> Social Development Council American Library Association <-> F.O.P.L. (Federation of Public Libraries) <Reduced by TJQ> Tota12745.2395.0000 Memberships 2745.2435.0000 Building Repairs & Maintenance <-> Central--Janitorial (Tendered with City) (includes Sundays) <-> <_> <-> <_> <_> Sanitact (6 units) Security System Service Security Services 902 hours @ $16.17/hr. Door maintenance contingency W/C deodorizer �n� $4,000 $1,500 $2,670 $8,170 $230 $375 $200 $106 $150 $100 $75 $32 $140 $4,000 ($65) $5,343 $38,155 $1,340 $420 $14,585 $2,500 $900 « • " � � � i APPROVED FINAL - Background Information 2745 Libraries Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> -Misc. costs (outside lighting, pest control, etc.) $2,650 <-> -Washroom & janitorial supplies (all sites) $4,gg5 <-> -Air handling maintenance (chillers & starters only) $5,150 <-> -Fan calibration & adjustment $1,545 <-> -Fire alarm, sprinkler & fire extinguishers (all sites) $4,460 <-> -Elevator maintenance $4,915 <-> -Boiler maintenance $1,120 <-> -Garbage disposal $3,900 <-> -Diesel generator maintenance $1,545 <_> <_> -Misc. provision for electrical, plumbing, mechanical & other supplies Pett. Creek--Janitorial (shared 50/50 with Ciky) <-> Pett. Creek--HVAC service contingency <-> Pett. Creek--Security System Service <-> Pett. Creek--Sanitact (1 Unit) <_> <_> Pett. Creek--Snow Removal Greenwood--Janitorial <-> Greenwood--HVAC service contingency <-> Greenwood--Security System Services <-> Claremont--Janitorial <_> <_> <-> <-> <_> <_> <_> Claremont--Security System Services Claremont--Misc. Repair & Maint. (snow removal, landscaping etc.) Claremont--Misc. Equipment Whitevale--Janitorial Water testing (all branches) Contingency (All Sites) 12% R& M Buildings OfF Site Storage Unit <-> Weekday supplementary cleaning <-> Painting (interior) 1st Floor Central Library <-> Refurbish chairs in Boardroom, CEO's Office & Director's Office <_> <-> <-> Blackout Curtains for Auditorium CN Window Blinds for Computer Rooms P.C. & CN Refuse Receptacles for Public Area CN & PC Total 2745.2435.0000 Building Repairs & Maintenance 27452457.0000 Vehicle-Repair & Maintena $12,000 $13,695 $430 $420 $255 $425 $1,610 $215 $420 $1,610 $420 $3,185 $640 $980 $1,200 $17,271 $2,000 $5,200 $9,000 $2,500 $3,186 $4,300 $5,250 $174, 282 <-> City Vehicle #850 assigned for Library Courier use $3,000 Total 27452457.0000 Vehicle-Repair & Maintena $3,000 2745.2478.0000 Misc.Equipment Repairs & <-> LAN--Anti-virus software <_> <_> <-> <-> <_> <_> <-> <_> LAN--Filtering software licenses LAN--Domain registrations LAN--GEO IP Authentication LAN--Avatar LAN--Public Printing System LAN--Anti-Spam filtering LAN--Sonicwall Contingency (incl. Upgrades) � 302 $6,060 $190 $400 $300 $650 $390 $1,250 $1,000 $5,000 R � ` t � � i APPROVED FINAL - Background Information 2745 Libraries Run Date: 6/10/2008 9:25 AM Report Name: Backqround Info with Totals 2008 Revised BUDGET <-> CheckPoint Maintenance Contract (CN & PC) $15,650 <-> Horizon Maintenance Contract $37,756 <-> Copier Maintenance (7 units) $12,000 <-> <-> <_> <_> <-> <_> <-> Duplicator Lease & Maint. 3-M Reader/Printer Maintenance Contingency (incl. Coin sorter/upgrades) Projection System for Auditorium Misc. Software Provisions Installation and Cabling Productivity sofiware Licenses Total 2745.2478.0000 Misc.Equipment Repairs & 2745.2678.0000 Misc Equipment Rentals $2,500 $1,200 $1,971 $2,000 $3,500 $2,775 $6,500 $101,092 <-> Interac Card Reader plus transaction fees (CN & PC) $1,134 Total 2745.2678.0000 Misc Equipment Rentals $1,134 2745.5300.0000 Stationery & Office Suppl <-> General office supplies (copier supplies partially offset by Rev. Acct.) <-> Large Bookends for CN Collection <-> Replacement Book Carts <-> Brochures/racks funded from E-Plus Grant $25,000 $2,325 $2,000 $3,670 Total 2745.5300.0000 Stationery & Office Suppl $32,995 2745.5303.0000 Cataloque Processing Supp <-> Processing supplies includes materials processing supplies, security cases, membership cards, overdue notices & printer rolls $25,600 Total 2745.5303.0000 Cataloque Processing Supp $25,600 2745.5310.0001 Library Mat - 57.14% <-> Includes materials, shipping, outsourced processing of collection materials and specific $514,350 processing supplies Total 2745.5310.0001 Library Mat - 57.14% $514,350 2745.5510.0000 Utilities - Water <-> Central-Based on 2007 actual and anticipated rate increase <-> Petticoat Creek Total 2745.5510.0000 Utilities - Water 2745.5520.0000 Utilities - Gas <-> Based on 2007 estimated actual and anticipated rate increase Total 2745.5520.0000 Utilities - Gas 2745.5530.0000 Utilities - Hydro <-> Based on an anticipated rate increase of 5% over 2007 estimated actual 2745.5540.0000 Utilities - Oil <-> Greenwood 2745.5900.0000 Gas, Oil, Tires <-> City Vehicle #850 for Library Courier Use 2745.5902.0000 Misc. Equip. (under $750) <-> <_> Miscellaneous Replacement Library Signs Total 2745.5530.0000 Utilities - Hydro Total 2745.5540.0000 Utilities - Oil � �a3 $8,757 $525 $9,282 $51,930 $51,930 $136,220 $136,220 $2,450 $2,450 $7,864 Total 2745.5900.0000 Gas, Oil, Tires $7,864 $7,500 $2,000 � � • , � � � i APPROVED FINAL - Background Information 2745 Libraries Run Date : 6/10/2008 9:28 AM Report Name: Backqround Info. with Totals 2008 Revised BUDGET <-> Outreach Display Units $2,000 Total 2745.5902.0000 Misc. Equip. (under $750) $11,500 Total. $4,646,010 Total Expenses Revenue 1529.0000.0000 FINES - LIBRARY MATLS. <-> Fines <_> <_> <-> Lost & Damaged F& S Charge (Card replacement fee) Public fax Total 1529.0000.0000 FINES - LIBRARY MATLS. 1580.0000.0000 MISC. - PHOTOCOPIES LIB. <-> Photocopying Total 1580.0000.0000 MISC. - PHOTOCOPIES LIB 1623.2745.0000 Ont Grant - Librarv <-> Household Grant - Province <-> Pay Equity Equalization "down-paymenY' est. - Prov. <-> Carryforward E-Plus Grant & Service Ontario (Grant from 2007) Total 1623.2745.0000 Ont Grant - Library $4,646,010 ($145,000) ($5,500) ($7,200} ($2,200) ($159,900) ($14,000) ($14,000) ($97,833) ($8,592) ($13,350) ($119,775) 2745.9916.0000 Vendinq Machines <-> Based on sales of vending machine products ($1,400) Total 2745.9916.0000 Vending Machines ($1,400) 2745.9933.0000 Rentals - Mta. Room/Publi �-> ($6,500) Total 2745.9933.0000 Rentals - Mtg. Room/Publi ($6,500} 2745.9990.0000 Other Revenue <-> Payphone, book sales, other revenues based on 2007 estimates <-> Meridian Credit Union Donation for programming Total 2745.9990.0000 Other Revenue Total . Total Revenues Net Expenses ���. ($3,000) {$3,200) {$6,200} ($307,775) ($307,775) $4,338,235