HomeMy WebLinkAboutMay 22, 2012 City 4 = Council Meeting Minutes
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Tuesday, May 22, 2012
7:30 PM
Council Chambers
Present:
Mayor David Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel - Chief Administrative Officer
G. Paterson Director, Corporate Services & Treasurer
N. Carroll - Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
B. Douglas - Fire Chief
R. Holborn - Division Head, Municipal Property & Engineering
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D. Shields - City Clerk
L. Harker - Coordinator, Records and Elections
(I) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(H) Disclosure of Interest
No disclosures of interest were noted.
(III) Adoption of Minutes
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Resolution #65/12
Moved by Councillor Dickerson
Seconded by Councillor McLean
In Camera Council Minutes, April 16,2012
Council Minutes, April 16, 2012
Planning & Development Committee Minutes, May 7, 2012
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C� o? Council Meeting Minutes
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Executive Committee Minutes, May 14, 2012
Carried
(IV) Presentations
1. Rouge Valley Health System Foundation
Mayor Ryan welcomed members of the Rouge Valley Health System Foundation and
provided an overview of how the City's funding has contributed to the Rouge Valley
Health System MRI Campaign. Mayor Ryan and Council presented a cheque in the
amount of$100,000 to the Rouge Valley Health System Foundation for the Image is
Everything Campaign.
2. Local Look Back Contest
Mayor Ryan provided a brief overview of the Local Look Back Contest. He noted that
students from across the Durham Region were invited to participate in this essay
contest that allowed young people to connect with their respective communities and
schools to "look back" on how they evolved. Mayor Ryan presented Brianna
MacEachern, Pickering's winner in the contest with a certificate, swim pass for the
Pickering Recreation Complex and Pickering Museum Pass.
(V) Delegations
1. Glenn Brown
Election of Regional Chair
Glenn Brown appeared before Council in opposition to the Direct Election of the
Regional Chair. Mr. Brown advised Council that he does not believe the benefits are
obvious in terms of good governance and questioned whether the current chair is
ineffective because he is not directly elected or simply that he is not an effective Chair.
Mr. Brown also discussed various issues relating to campaigning across the entire
Region and finding a quality candidate that understands urban and rural issues.
A question and answer period ensued.
2. Emery Homes — 1880, 1876 & 1872 Liverpool Road and 1863, 1865, 1871, 1875,
1877 & 1881 Glendale Drive
Patricia Foran, a lawyer with Aird & Berlis representing Emery Homes appeared
before Council in opposition to the Committee's decision to not support the
recommendations contained in Report PD 10-12 at the Planning & Development
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City 41. Council Meeting Minutes
Tuesday, May 22, 2012
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Council Chambers
meeting on May 7, 2012. Ms. Foran advised Council of the public consultation
conducted by her clients and that this Report had been supported by the Planning &
Development Department. Ms. Foran believes that this plan is entirely consistent with
the City's official plan and that this type of development advances the goals expressed
by the City.
(VI) Correspondence
1. Corr. 13-12
P.M. Madill, Regional Clerk 39-44
Region of Durham
Re: Proposed By-law to Change the Method
of Selecting the Regional Chair
Resolution # 66/12
Moved by Councillor Ashe
Seconded by Councillor O'Connell
That Corr. 13-12 from P.M. Madill, Regional Clerk, Region of Durham for Council
consideration of a by-law to authorize the Direct Election of the Regional Chair,
which was passed by Regional Council on April 4t", 2012, be endorsed.
Carried Unanimously
On a Recorded Vote
3. Corr. 14-12
Tate Besso, Chair
Heritage Pickering Advisory Committee
Resolution # 67/12
Moved by Councillor McLean
Seconded by Councillor Rodrigues
That Corr. 14-12 from Tate Besso, Chair, Heritage Pickering Advisory Committee,
submitting the 2011 Annual Report and the proposed 2012 Work Plan on behalf of
the Heritage Pickering Advisory Committee, be received.
Carried
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City 00 Council Meeting Minutes
Tuesday, May 22, 2012
IKON IK 7:30 PM
Council Chambers
(VII) Committee Reports
a) Report EC 05-2012 of the Executive Committee
2. Chief Administrative Officer's Report, CAO 10-12
Park Vendor Permits
Council Decision
1. That Report CAO 10-12 of the City Solicitor regarding the issuance of Park
Vendor Permits be received;
2. That a Park Vendor Permit be issued to Donkey Kone Inc. for Kinsmen Park, in
accordance with RFP 2-2012;
3. That the attached draft by-law setting out the procedures for the issuance of Park
Vendor Permits, be enacted; and
4. That the City Clerk be authorized to issue Park Vendor Permits to future
applicants on a "first applied, first issued" basis.
3. Chief Administrative Officer's Report, CAO 11-12
Licensing Private Property Parking Enforcement Officers
Council Decision
1. That Report CAO 11-12 respecting the licensing of private property parking
enforcement sites, contractors and officers be received;
2. That the attached draft by-law amending Traffic and Parking By-law 6604/05 to
provide regulations for the licensing and appointment of officers to enforce the
Traffic and Parking By-law on private property be adopted; and;
3. That the City Clerk be authorized to: (i) appoint licensed private property parking
enforcement officers for private property parking enforcement, (ii) implement
conditions for licensing and associated fees and (iii) implement private property
parking enforcement policies and procedures.
4. Director, Community Services, Report CS 18-12
Tender T-3-2012 —Tender for Dehumidification Upgrade at
Pickering Recreation Complex Arena
Council Decision
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City 00 Council Meeting Minutes
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1. That Report CS 18-12 of the Director, Community Services regarding the
• Dehumidification Upgrade at the Pickering Recreation Complex Arena be
received; .
2. That Tender No. T-3-2012 submitted by Climate Control Division of Toromont
Industries Ltd. in the amount of$281,370.00 (HST included) and a net cost of
$253,382.40 be accepted;
3. That the total gross project cost of$315,270 (HST included), including the tender
amount and other associated costs, and the total net project cost of$283,910
(net of HST rebate), be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
. the project by transferring $283,910 from the Federal Gas Tax Reserve Fund; .
and
5. That the appropriate City of Pickering officials be authorized to take necessary
- - action to give effect thereto.
5. Director, Community Services, Report CS 19-12
Tender No. T4-2012
-Tender for the Esplanade Park Walkway and Lighting Replacement
Council Decision
1. That Report CS 19-12 of the Director, Community Services regarding Tender No.
T-4-2012 for the Esplanade Park Walkway and Lighting Replacement be -
received;
2. That Tender No. T-4-2012 submitted by TBG Landscape Inc., in the total
tendered amount of$239,955.90 as the Base Bid for the Esplanade Park
- Walkway and Lighting Replacement, and $32,594.40 as the Separate Price •
Schedule for the Valley Farm Road Sidewalk, for a total of$272,550.30 (HST
included) and a net cost of$245,439.99-be accepted;
3. That the total gross project cost of$385,176 (HST included) and a net project
cost of$346,863 (net of HST rebate) including the total tendered amount and
other associated costs be approved;
. 4. That Council authorize the Director, Corporate Services & Treasurer to fund the
project as follows:
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` Tuesday, May 22, 2012
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Council Chambers
a) the sum of$300,000 as provided for in the 2012 Capital Budget be increased
to $314,967 and to be funded from the Parkland Reserve Fund and ;
b) the additional sum of$31,896 for the reconstruction of the sidewalk on Valley
Farm Road to be funded from Federal Gas Tax Reserve Fund; and
5. Further that the appropriate officials of the City of Pickering be authorized to take
the necessary actions to give effect thereto.
6. Director, Community Services, Report CS 25-12
Tender No. T-11-2012
-Tender for Roof Replacements at Don Beer Arena — Rink 1
and Greenwood Community Centre
Council Decision
1. That Report CS 25-12 of the Director, Community Services regarding the Roof
Replacements at the Don Beer Arena — Rink 1 and Greenwood Community
Centre be received;
2. That Tender No. T-11-2012 submitted by T. Hamilton & Son Roofing Inc. in the
amount of$507,709.00 (HST included) and a net cost of$457,207.68 be
accepted;
3. That the total gross project cost of$559,689 (HST included) and a net project
cost of $504,017 (net of HST rebate), including the tender amount and other
associated costs, be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the projects as follows:
a) the sum of$420,000, as provided for in the 2012 Don Beer Arena Capital
Budget to be financed by the issue of debentures by the Regional Municipality
of Durham over a period not to exceed ten years at a rate to be determined;
b) the balance amount of$4,950 to be funded from property tax;
c) the sum of$79,067, as provided for in the 2012 Community Centres Capital
Budget be funded from Federal Gas Tax Reserve Fund;
d) the annual repayment_charges in the amount of approximately $48,600 be
included in the annual Current Budget for the City of Pickering commencing
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Citq 00 Council Meeting Minutes
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Council Chambers
2013, continuing thereafter until the loan is repaid, and any financing cost to
be paid out of the Current Budget;
e) the Director, Corporate Services& Treasurer be authorized to take any actions
necessary in order to give effect to the foregoing;
5. That the draft by-law attached to this report be enacted; and
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6. That the appropriate City of Pickering officials be authorized to take necessary
action to give effect hereto.
7. Director, Community Services, Report CS 26-12
Supply & Delivery of One Telescopic Boom Excavator
-2012 Gradall XL4100-IV 6 X 4 Hydraulic Excavator
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Council Decision
1. That Report CS 26-12 of the Director, Community Services regarding the supply
and delivery of One Telescopic Boom Excavator be received;
2. That Quotation No. GR12-0031 dated April 12, 2012, as submitted by Amaco
Equipment for the supply and delivery of One Telescopic Boom Excavator in the
amount of$340,560.00 (HST extra) be accepted;
3. That the total gross cost of$384,832 (HST included) and a net cost of $346,554
be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows as provided for in the 2012 Capital Budget;
a) that the sum of$345,000 be financed by the issue of debentures through
the Regional Municipality of Durham for a period not exceeding five years,
at a rate to be determined;
b) that the balance of$1,554 plus issuing costs be funded from property taxes
or other revenues available to the Treasurer;
c) that the financing and repayment charges in the amount of approximately
$74,260 be included in the annual Current Budget for the City of Pickering
commencing in 2013 and continuing thereafter until the loan is repaid and
any financing cost be paid out of the current budget;
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d) that the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions or take any actions necessary in
order to effect the foregoing;
5. That the draft by-law attached to this report be enacted; and
6. Further that the appropriate City of Pickering Officials be authorized to take
necessary action to give effect hereto.
8. Director, Corporate Services & Treasurer, Report CST 09-12
Cash Position Report as at December 31, 2011
Council Decision
It is recommended that report CST 09-12 regarding the 2011 year end cash position
from the Director, Corporate Services & Treasurer be received for information.
9. Director, Corporate Services & Treasurer, Report CST 10-12
2012 Annual Repayment Limit for Debt and Financial Obligations
Council Decision
That Report CST 10-12 of the Director, Corporate Services & Treasurer regarding the
2012 Annual Repayment Limit for Debt and Financial Obligations be received for
information.
10. Director, Corporate Services & Treasurer, Report CST 11-12
Development Charges Reserve Fund — Statement of the
Treasurer for the Year Ended December, 2011
Council Decision
That Report CST 11-12 of the Director,-Corporate Services & Treasurer respecting the
Development Charges Reserve Fund be received for information.
11. Director, Corporate Services & Treasurer, Report CST 12-12
2011 Building Permit Stabilization Reserve Fund
Council Decision
That Report CST 12-12 from the Director, Corporate Services & Treasurer regarding
the 2011 Building Permit Stabilization Reserve Fund be received for information.
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City 00 Council Meeting Minutes
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Council Chambers
12. Director, Corporate Services & Treasurer, Report CST 13-12
2012 Tax Rates and Final Tax Due Dates for All Realty Tax Classes
Except for Commercial, Industrial & Multi-Residential Realty Classes
Council Decision
1. That Report CST 13-12 of the Director, Corporate Services & Treasurer
regarding the 2012 tax rates be received;
2. That the 2012 tax rates for the City of Pickering be approved as contained in
Schedule A of the By-law attached hereto;
3. That the tax levy due dates for the Final Billing be June 27, 2012 and September
27, 2012 excluding the industrial, multi-residential and commercial realty tax
classes;
4. That the attached By-law providing for the imposition of the tax rates approved
under Recommendation 2 and 3 above, be read three times and approved;
5. That the Director, Corporate.Services & Treasurer be authorized to make any
changes or undertake any actions necessary to comply with Provincial
regulations including altering due dates or final tax rates to ensure that the
property tax billing process is completed; and,
6. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
13. Director, Corporate Services & Treasurer, Report CST 14-12
2011 Pre-Audit Balances of Reserves and Reserve Funds
Council Decision
That Report CST 14-12 of the Director, Corporate Services & Treasurer regarding the
2011 pre-audit balances of reserves and reserve funds be received for information.
14. Director, Corporate Services & Treasurer, Report CST 15-12
Investment Portfolio Activity for the Year Ended December 31, 2011
Ontario Regulation 292/09 under the Municipal Act, 2001
Council Decision
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Council Chambers
That Report CST 15-12 of the Director, Corporate Services & Treasurer regarding
Investment Portfolio Activity for the Year Ended December 31, 2011 be received for
information.
15. Director, Corporate Services & Treasurer, Report CST 16-12
Purchasing Policy - Revision
Council Decision
1. That Report CST 16-12 of the Director, Corporate Services & Treasurer
regarding revision to the Purchasing Policy be received; and,
2. That Council approve the revised wording to the Purchasing Policy, Section 17,
as presented in Attachment 1 to this report.
Resolution # 68/12
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That Report EC 05-2012 of the Executive Committee dated May 14, 2012, save and
except Item No. 1, be adopted.
Carried
1. Chief Administrative Officer's Report, CAO 06-12
By-law to Govern the Proceedings of Council, any of its Committees,
the Conduct of its Members and the Calling of Meetings
Resolution # 69/12
Moved by Councillor Dickerson
Seconded by Councillor Pickles
1. That Report CAO 06-12 respecting a by-law to govern the proceedings of Council
be received; and
2. That the attached draft Council Rules of Procedure By-law, as amended be
enacted by Council.
Carried Later in the meeting
(Refer to following Motions)
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Ca,, 4 Council Meeting Minutes
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Resolution # 70/12
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That Section 13.1 c) regarding petitions be deleted and that a City Procedure be
created to assist the public in creating and submitting petitions to the City of
Pickering.
Carried
Resolution # 71/12
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That Section 12.1 be amended as follows.
12.1 Delegations
a) Delegations are encouraged to appear before the Standing Committee having
charge of the matter which is the subject of the delegation.
b) Delegations that have appeared at a Standing Committee regarding a particular
matter and wish to relay additional and/or new information about that matter at
Council may do so.
c) All delegations for items listed on an agenda shall register in writing with the City
Clerk by 12:00 noon on the Meeting date.
d) All delegations for items not listed on an agenda shall register ten (10) days prior
to the Meeting date.
e) Delegations that have not registered in writing by the timelines noted in 12.1(c)
and 12.1(d) shall only be heard at a'Meeting if permitted by a two-thirds majority
vote of Members present at the meeting.
f) Delegations are encouraged to submit a written brief and, if the brief is submitted
to the Clerk by 12:00 noon on the Friday preceding the Meeting, it shall be copied
and distributed as "Delegation" submissions to Members.
Carried
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Carl vo Council Meeting Minutes
_ Tuesday, May 22, 2012
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Resolution # 72/12
Moved by Councillor McLean
Seconded by Councillor O'Connell
That Section 6.2 be amended and renumbered to 6.3 as follows.
6.3 That if a Member declares an Interest in any matter under consideration at a
Meeting, then the Member must leave the Meeting room when the item is being
considered and voted on.
Motion Defeated on a
Recorded Vote as
follows:
Yes No
Councillor McLean Councillor Pickles
Councillor O'Connell Councillor Ashe
Councillor Rodrigues Councillor Dickerson
Mayor Ryan
Resolution # 73/12
Moved by Councillor Rodrigues
Seconded by Councillor O'Connell
That Section 8.6 a) be amended as follows.
That cameras and video recorders be allowed in Council Chambers provided they do
not disrupt the decorum of Council.
Motion Defeated on a
Recorded Vote as
follows:
Yes No
Councillor Rodrigues Councillor Ashe
Councillor McLean Councillor Dickerson
Councillor O'Connell Councillor Pickles
Mayor Ryan
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City 00 Council Meeting Minutes
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Resolution # 74/12
Moved by Councillor Rodrigues
Seconded by Councillor O'Connell
That Section 8.6 a) be amended as follows.
That emblems be allowed in Council Chambers.
Motion Defeated on a
Recorded Vote as
follows:
Yes No
Councillor Rodrigues Councillor Ashe
Councillor O'Connell Councillor Dickerson
Councillor McLean
Councillor Pickles
Mayor Ryan
Resolution #75/12
Moved by Councillor Ashe
Seconded by Councillor O'Connell
That the change to meeting start times from 7:30 pm to 7:00 pm in Section 4.2 and 4.5
of the Draft Procedural By-law not come into effect until September 4th in order to
provide sufficient time to advise the public of the Meeting time change.
Carried .
The main motion, as amended, was then Carried unanimously.
(VIII)New and Unfinished Business
1. Director, Planning & Development, Report PD 25-11
Proposed Wireless Cell Tower Installation
Summit Telecom Services on Behalf of Rogers Communicationslnc.
882 Kingston Road, City of Pickering
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Resolution # 76/12
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That Summit Telecom Services be advised that City Council has no objection to the
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proposed 30 metre high cell tower installation at 882 Kingston Road for Rogers •
Communications Inc., based on the stealth design and other details submitted with the
request. •
Carried on a Recorded
• Vote as follows:
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Yes No
Councillor Pickles Councillor O'Connell
Councillor Rodrigues -
Councillor Ashe
Councillor Dickerson
Councillor McLean
Mayor Ryan
• (IX) By-laws
7210/12 Being a by-law to appoint By-law Enforcement Officers for the purpose of
enforcing parking restrictions on private property.
7211/12 Being a by-law to create and regulate Park Vendor Permits within City parks.
7212/12 Being a by-law to govern the proceedings of Council, any of its committees, the
conduct of its Members, and the calling of meetings.
7213/12 Being a by-law to amend By-law No. 6604/05
7214/12 Being a by-law to authorize the Don Beer Arena — Rink 1 Roof Replacement .
project in the City of Pickering and the issuance of debentures in the amount of
$420,000.
7215/12 Being a by-law to authorize the supply and delivery of One Telescopic Boom
Excavator in the City of Pickering and the issuance of debentures in the amount
of$345,000. -
7216/12 Being a by-law to adopt the estimates of all sums required to be raised by
taxation for the year 2012 and to establish the Tax Rates necessary to raise such
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City 04 Council Meeting Minutes
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sums and establish the final due dates for the residential, pipeline, farm and
managed forest realty tax classes.
7217/12 Being a by-law to dedicate Block 114, Plan M-1189, Blocks 8, 9 and 10, Plan
40M-1696, part of Block L, Plan 418, designated as Part 1, Plan 40R-27315 and
Blocks 37 and 38, Plan 40M-2469; Pickering, as public highways.
7218/12 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to
implement the Official Plan of the City of Pickering, Region of Durham Part of Lt
17, Concession 3, City of Pickering A15/11. SP-2008-01(R2).
Third Reading
Councillor Dickerson seconded by Councillor Pickles moved that By-law Numbers 7210/12
to 7218/12, be adopted, and the said by-laws be now read a third time and passed and that
the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto.
Carried on a Recorded
Vote as follows:
Yes No
Councillor Pickles Councillor O'Connell
Councillor Rodrigues
Councillor Ashe
Councillor Dickerson
Councillor McLean
(X) Confidential Matters
In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act,
an In Camera meeting of Council was held prior to the regularly scheduled meeting.
Resolution # 77/12
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Council move In Camera in accordance with the provisions of the Municipal Act
and Procedural By-law 6746/07, in that the matters to be discussed relate to solicitor-
client privilege and the proposed or pending acquisition or disposition of land.
Carried
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Ctrs 00 A Council Meeting Minutes
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a) Director, Corporate Services & Treasurer, Report CST 06-12
Proposed Acquisition of Land
Part of Lot 15, Range 3, B.F.C., Pickering
(Parts 2 & 3, Plan 40R-22710)
Connection of Clements Road and Church Street
Moved by Councillor Dickerson
Seconded by Councillor McLean
That the recommendations considered at the Closed Meeting of Council be
approved.
Carried Unanimously
on a Recorded Vote in
an Open Session
Refer to the In Camera minutes for further information. [City Clerk has custody and
control of the In Camera minutes.]
(XI) Other Business
1. Councillor O'Connell gave notice that she would be bringing forward a Notice of
Motion with respect to the position of Acting Mayor.
2. Councillor McLean gave notice that he would be bringing forward a Notice of
Motion with respect to Councillor Dickerson's appointment to the Veridian Board.
3. Councillor Rodrigues gave notice that he would be bringing forward a Notice of
Motion on the Federal lands,the heritage homes and related issues.
(XII) Confirmation By-law
By-law Number#7219/12
Councillor Dickerson, seconded by Councillor Pickles moved for leave to introduce a
By-law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of May 22, 2012.
(XIII) Adjournment
Moved by Councillor Pickles
Seconded by Councillor Dickerson
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Cyr,/ 44 Council Meeting Minutes
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That the meeting be adjourned at 9:28 pm.
Carried
Dated this 22"d day of May, 2012
Efir
Mayor p .
Paul Bigio. i, Ac '1g) Citytler.k
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