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HomeMy WebLinkAboutMay 22, 2012 City 4 = Council Meeting Minutes am=,jai Tuesday, May 22, 2012 7:30 PM Council Chambers Present: Mayor David Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer G. Paterson Director, Corporate Services & Treasurer N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability B. Douglas - Fire Chief R. Holborn - Division Head, Municipal Property & Engineering • D. Shields - City Clerk L. Harker - Coordinator, Records and Elections (I) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (H) Disclosure of Interest No disclosures of interest were noted. (III) Adoption of Minutes • Resolution #65/12 Moved by Councillor Dickerson Seconded by Councillor McLean In Camera Council Minutes, April 16,2012 Council Minutes, April 16, 2012 Planning & Development Committee Minutes, May 7, 2012 1 C� o? Council Meeting Minutes °. _ � =� Tuesday, May 22, 2012 7:30 PM Council Chambers Executive Committee Minutes, May 14, 2012 Carried (IV) Presentations 1. Rouge Valley Health System Foundation Mayor Ryan welcomed members of the Rouge Valley Health System Foundation and provided an overview of how the City's funding has contributed to the Rouge Valley Health System MRI Campaign. Mayor Ryan and Council presented a cheque in the amount of$100,000 to the Rouge Valley Health System Foundation for the Image is Everything Campaign. 2. Local Look Back Contest Mayor Ryan provided a brief overview of the Local Look Back Contest. He noted that students from across the Durham Region were invited to participate in this essay contest that allowed young people to connect with their respective communities and schools to "look back" on how they evolved. Mayor Ryan presented Brianna MacEachern, Pickering's winner in the contest with a certificate, swim pass for the Pickering Recreation Complex and Pickering Museum Pass. (V) Delegations 1. Glenn Brown Election of Regional Chair Glenn Brown appeared before Council in opposition to the Direct Election of the Regional Chair. Mr. Brown advised Council that he does not believe the benefits are obvious in terms of good governance and questioned whether the current chair is ineffective because he is not directly elected or simply that he is not an effective Chair. Mr. Brown also discussed various issues relating to campaigning across the entire Region and finding a quality candidate that understands urban and rural issues. A question and answer period ensued. 2. Emery Homes — 1880, 1876 & 1872 Liverpool Road and 1863, 1865, 1871, 1875, 1877 & 1881 Glendale Drive Patricia Foran, a lawyer with Aird & Berlis representing Emery Homes appeared before Council in opposition to the Committee's decision to not support the recommendations contained in Report PD 10-12 at the Planning & Development 2 City 41. Council Meeting Minutes Tuesday, May 22, 2012 1,3gi 7:30 PM Council Chambers meeting on May 7, 2012. Ms. Foran advised Council of the public consultation conducted by her clients and that this Report had been supported by the Planning & Development Department. Ms. Foran believes that this plan is entirely consistent with the City's official plan and that this type of development advances the goals expressed by the City. (VI) Correspondence 1. Corr. 13-12 P.M. Madill, Regional Clerk 39-44 Region of Durham Re: Proposed By-law to Change the Method of Selecting the Regional Chair Resolution # 66/12 Moved by Councillor Ashe Seconded by Councillor O'Connell That Corr. 13-12 from P.M. Madill, Regional Clerk, Region of Durham for Council consideration of a by-law to authorize the Direct Election of the Regional Chair, which was passed by Regional Council on April 4t", 2012, be endorsed. Carried Unanimously On a Recorded Vote 3. Corr. 14-12 Tate Besso, Chair Heritage Pickering Advisory Committee Resolution # 67/12 Moved by Councillor McLean Seconded by Councillor Rodrigues That Corr. 14-12 from Tate Besso, Chair, Heritage Pickering Advisory Committee, submitting the 2011 Annual Report and the proposed 2012 Work Plan on behalf of the Heritage Pickering Advisory Committee, be received. Carried 3 City 00 Council Meeting Minutes Tuesday, May 22, 2012 IKON IK 7:30 PM Council Chambers (VII) Committee Reports a) Report EC 05-2012 of the Executive Committee 2. Chief Administrative Officer's Report, CAO 10-12 Park Vendor Permits Council Decision 1. That Report CAO 10-12 of the City Solicitor regarding the issuance of Park Vendor Permits be received; 2. That a Park Vendor Permit be issued to Donkey Kone Inc. for Kinsmen Park, in accordance with RFP 2-2012; 3. That the attached draft by-law setting out the procedures for the issuance of Park Vendor Permits, be enacted; and 4. That the City Clerk be authorized to issue Park Vendor Permits to future applicants on a "first applied, first issued" basis. 3. Chief Administrative Officer's Report, CAO 11-12 Licensing Private Property Parking Enforcement Officers Council Decision 1. That Report CAO 11-12 respecting the licensing of private property parking enforcement sites, contractors and officers be received; 2. That the attached draft by-law amending Traffic and Parking By-law 6604/05 to provide regulations for the licensing and appointment of officers to enforce the Traffic and Parking By-law on private property be adopted; and; 3. That the City Clerk be authorized to: (i) appoint licensed private property parking enforcement officers for private property parking enforcement, (ii) implement conditions for licensing and associated fees and (iii) implement private property parking enforcement policies and procedures. 4. Director, Community Services, Report CS 18-12 Tender T-3-2012 —Tender for Dehumidification Upgrade at Pickering Recreation Complex Arena Council Decision 4 City 00 Council Meeting Minutes Tuesday, May 22, 2012 en 7:30 PM Council Chambers • 1. That Report CS 18-12 of the Director, Community Services regarding the • Dehumidification Upgrade at the Pickering Recreation Complex Arena be received; . 2. That Tender No. T-3-2012 submitted by Climate Control Division of Toromont Industries Ltd. in the amount of$281,370.00 (HST included) and a net cost of $253,382.40 be accepted; 3. That the total gross project cost of$315,270 (HST included), including the tender amount and other associated costs, and the total net project cost of$283,910 (net of HST rebate), be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance . the project by transferring $283,910 from the Federal Gas Tax Reserve Fund; . and 5. That the appropriate City of Pickering officials be authorized to take necessary - - action to give effect thereto. 5. Director, Community Services, Report CS 19-12 Tender No. T4-2012 -Tender for the Esplanade Park Walkway and Lighting Replacement Council Decision 1. That Report CS 19-12 of the Director, Community Services regarding Tender No. T-4-2012 for the Esplanade Park Walkway and Lighting Replacement be - received; 2. That Tender No. T-4-2012 submitted by TBG Landscape Inc., in the total tendered amount of$239,955.90 as the Base Bid for the Esplanade Park - Walkway and Lighting Replacement, and $32,594.40 as the Separate Price • Schedule for the Valley Farm Road Sidewalk, for a total of$272,550.30 (HST included) and a net cost of$245,439.99-be accepted; 3. That the total gross project cost of$385,176 (HST included) and a net project cost of$346,863 (net of HST rebate) including the total tendered amount and other associated costs be approved; . 4. That Council authorize the Director, Corporate Services & Treasurer to fund the project as follows: 5 Crrq co Council Meeting Minutes • ` Tuesday, May 22, 2012 PTC �� � 7:30 PM Council Chambers a) the sum of$300,000 as provided for in the 2012 Capital Budget be increased to $314,967 and to be funded from the Parkland Reserve Fund and ; b) the additional sum of$31,896 for the reconstruction of the sidewalk on Valley Farm Road to be funded from Federal Gas Tax Reserve Fund; and 5. Further that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 6. Director, Community Services, Report CS 25-12 Tender No. T-11-2012 -Tender for Roof Replacements at Don Beer Arena — Rink 1 and Greenwood Community Centre Council Decision 1. That Report CS 25-12 of the Director, Community Services regarding the Roof Replacements at the Don Beer Arena — Rink 1 and Greenwood Community Centre be received; 2. That Tender No. T-11-2012 submitted by T. Hamilton & Son Roofing Inc. in the amount of$507,709.00 (HST included) and a net cost of$457,207.68 be accepted; 3. That the total gross project cost of$559,689 (HST included) and a net project cost of $504,017 (net of HST rebate), including the tender amount and other associated costs, be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the projects as follows: a) the sum of$420,000, as provided for in the 2012 Don Beer Arena Capital Budget to be financed by the issue of debentures by the Regional Municipality of Durham over a period not to exceed ten years at a rate to be determined; b) the balance amount of$4,950 to be funded from property tax; c) the sum of$79,067, as provided for in the 2012 Community Centres Capital Budget be funded from Federal Gas Tax Reserve Fund; d) the annual repayment_charges in the amount of approximately $48,600 be included in the annual Current Budget for the City of Pickering commencing 6 Citq 00 Council Meeting Minutes Tuesday, May 22, 2012 oceatiorec 7:30 PM Council Chambers 2013, continuing thereafter until the loan is repaid, and any financing cost to be paid out of the Current Budget; e) the Director, Corporate Services& Treasurer be authorized to take any actions necessary in order to give effect to the foregoing; 5. That the draft by-law attached to this report be enacted; and • 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect hereto. 7. Director, Community Services, Report CS 26-12 Supply & Delivery of One Telescopic Boom Excavator -2012 Gradall XL4100-IV 6 X 4 Hydraulic Excavator • Council Decision 1. That Report CS 26-12 of the Director, Community Services regarding the supply and delivery of One Telescopic Boom Excavator be received; 2. That Quotation No. GR12-0031 dated April 12, 2012, as submitted by Amaco Equipment for the supply and delivery of One Telescopic Boom Excavator in the amount of$340,560.00 (HST extra) be accepted; 3. That the total gross cost of$384,832 (HST included) and a net cost of $346,554 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows as provided for in the 2012 Capital Budget; a) that the sum of$345,000 be financed by the issue of debentures through the Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined; b) that the balance of$1,554 plus issuing costs be funded from property taxes or other revenues available to the Treasurer; c) that the financing and repayment charges in the amount of approximately $74,260 be included in the annual Current Budget for the City of Pickering commencing in 2013 and continuing thereafter until the loan is repaid and any financing cost be paid out of the current budget; 7 Cyr,/ 00 Council Meeting Minutes Tuesday, May 22, 2012 WO KINI X 7:30 PM Council Chambers d) that the Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and 6. Further that the appropriate City of Pickering Officials be authorized to take necessary action to give effect hereto. 8. Director, Corporate Services & Treasurer, Report CST 09-12 Cash Position Report as at December 31, 2011 Council Decision It is recommended that report CST 09-12 regarding the 2011 year end cash position from the Director, Corporate Services & Treasurer be received for information. 9. Director, Corporate Services & Treasurer, Report CST 10-12 2012 Annual Repayment Limit for Debt and Financial Obligations Council Decision That Report CST 10-12 of the Director, Corporate Services & Treasurer regarding the 2012 Annual Repayment Limit for Debt and Financial Obligations be received for information. 10. Director, Corporate Services & Treasurer, Report CST 11-12 Development Charges Reserve Fund — Statement of the Treasurer for the Year Ended December, 2011 Council Decision That Report CST 11-12 of the Director,-Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. 11. Director, Corporate Services & Treasurer, Report CST 12-12 2011 Building Permit Stabilization Reserve Fund Council Decision That Report CST 12-12 from the Director, Corporate Services & Treasurer regarding the 2011 Building Permit Stabilization Reserve Fund be received for information. 8 City 00 Council Meeting Minutes = —= Tuesday, May 22, 2012 _INCIO N E 7:30 PM Council Chambers 12. Director, Corporate Services & Treasurer, Report CST 13-12 2012 Tax Rates and Final Tax Due Dates for All Realty Tax Classes Except for Commercial, Industrial & Multi-Residential Realty Classes Council Decision 1. That Report CST 13-12 of the Director, Corporate Services & Treasurer regarding the 2012 tax rates be received; 2. That the 2012 tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 27, 2012 and September 27, 2012 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached By-law providing for the imposition of the tax rates approved under Recommendation 2 and 3 above, be read three times and approved; 5. That the Director, Corporate.Services & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 13. Director, Corporate Services & Treasurer, Report CST 14-12 2011 Pre-Audit Balances of Reserves and Reserve Funds Council Decision That Report CST 14-12 of the Director, Corporate Services & Treasurer regarding the 2011 pre-audit balances of reserves and reserve funds be received for information. 14. Director, Corporate Services & Treasurer, Report CST 15-12 Investment Portfolio Activity for the Year Ended December 31, 2011 Ontario Regulation 292/09 under the Municipal Act, 2001 Council Decision 9 City co _ Council Meeting Minutes 1 Tuesday, May 22, 2012 WRIKINVIIDE 7:30 PM Council Chambers That Report CST 15-12 of the Director, Corporate Services & Treasurer regarding Investment Portfolio Activity for the Year Ended December 31, 2011 be received for information. 15. Director, Corporate Services & Treasurer, Report CST 16-12 Purchasing Policy - Revision Council Decision 1. That Report CST 16-12 of the Director, Corporate Services & Treasurer regarding revision to the Purchasing Policy be received; and, 2. That Council approve the revised wording to the Purchasing Policy, Section 17, as presented in Attachment 1 to this report. Resolution # 68/12 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That Report EC 05-2012 of the Executive Committee dated May 14, 2012, save and except Item No. 1, be adopted. Carried 1. Chief Administrative Officer's Report, CAO 06-12 By-law to Govern the Proceedings of Council, any of its Committees, the Conduct of its Members and the Calling of Meetings Resolution # 69/12 Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Report CAO 06-12 respecting a by-law to govern the proceedings of Council be received; and 2. That the attached draft Council Rules of Procedure By-law, as amended be enacted by Council. Carried Later in the meeting (Refer to following Motions) 10 Ca,, 4 Council Meeting Minutes -� _ Tuesday, May 22, 2012 a=�a ia_eta _I I .E+il `�. rdNrati r 7:30 PM Council Chambers Resolution # 70/12 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Section 13.1 c) regarding petitions be deleted and that a City Procedure be created to assist the public in creating and submitting petitions to the City of Pickering. Carried Resolution # 71/12 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Section 12.1 be amended as follows. 12.1 Delegations a) Delegations are encouraged to appear before the Standing Committee having charge of the matter which is the subject of the delegation. b) Delegations that have appeared at a Standing Committee regarding a particular matter and wish to relay additional and/or new information about that matter at Council may do so. c) All delegations for items listed on an agenda shall register in writing with the City Clerk by 12:00 noon on the Meeting date. d) All delegations for items not listed on an agenda shall register ten (10) days prior to the Meeting date. e) Delegations that have not registered in writing by the timelines noted in 12.1(c) and 12.1(d) shall only be heard at a'Meeting if permitted by a two-thirds majority vote of Members present at the meeting. f) Delegations are encouraged to submit a written brief and, if the brief is submitted to the Clerk by 12:00 noon on the Friday preceding the Meeting, it shall be copied and distributed as "Delegation" submissions to Members. Carried 11 Carl vo Council Meeting Minutes _ Tuesday, May 22, 2012 NON ONI 7:30 PM Council Chambers Resolution # 72/12 Moved by Councillor McLean Seconded by Councillor O'Connell That Section 6.2 be amended and renumbered to 6.3 as follows. 6.3 That if a Member declares an Interest in any matter under consideration at a Meeting, then the Member must leave the Meeting room when the item is being considered and voted on. Motion Defeated on a Recorded Vote as follows: Yes No Councillor McLean Councillor Pickles Councillor O'Connell Councillor Ashe Councillor Rodrigues Councillor Dickerson Mayor Ryan Resolution # 73/12 Moved by Councillor Rodrigues Seconded by Councillor O'Connell That Section 8.6 a) be amended as follows. That cameras and video recorders be allowed in Council Chambers provided they do not disrupt the decorum of Council. Motion Defeated on a Recorded Vote as follows: Yes No Councillor Rodrigues Councillor Ashe Councillor McLean Councillor Dickerson Councillor O'Connell Councillor Pickles Mayor Ryan 12 City 00 Council Meeting Minutes Tuesday, May 22, 2012 NOININV1OC 7:30 PM Council Chambers Resolution # 74/12 Moved by Councillor Rodrigues Seconded by Councillor O'Connell That Section 8.6 a) be amended as follows. That emblems be allowed in Council Chambers. Motion Defeated on a Recorded Vote as follows: Yes No Councillor Rodrigues Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor McLean Councillor Pickles Mayor Ryan Resolution #75/12 Moved by Councillor Ashe Seconded by Councillor O'Connell That the change to meeting start times from 7:30 pm to 7:00 pm in Section 4.2 and 4.5 of the Draft Procedural By-law not come into effect until September 4th in order to provide sufficient time to advise the public of the Meeting time change. Carried . The main motion, as amended, was then Carried unanimously. (VIII)New and Unfinished Business 1. Director, Planning & Development, Report PD 25-11 Proposed Wireless Cell Tower Installation Summit Telecom Services on Behalf of Rogers Communicationslnc. 882 Kingston Road, City of Pickering 13 city 00 Council Meeting Minutes � �'�� Tuesday, May 22, 2012 • f4COCIONICC 7:30 PM Council Chambers Resolution # 76/12 Moved by Councillor Dickerson Seconded by Councillor Pickles That Summit Telecom Services be advised that City Council has no objection to the • proposed 30 metre high cell tower installation at 882 Kingston Road for Rogers • Communications Inc., based on the stealth design and other details submitted with the request. • Carried on a Recorded • Vote as follows: • Yes No Councillor Pickles Councillor O'Connell Councillor Rodrigues - Councillor Ashe Councillor Dickerson Councillor McLean Mayor Ryan • (IX) By-laws 7210/12 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 7211/12 Being a by-law to create and regulate Park Vendor Permits within City parks. 7212/12 Being a by-law to govern the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings. 7213/12 Being a by-law to amend By-law No. 6604/05 7214/12 Being a by-law to authorize the Don Beer Arena — Rink 1 Roof Replacement . project in the City of Pickering and the issuance of debentures in the amount of $420,000. 7215/12 Being a by-law to authorize the supply and delivery of One Telescopic Boom Excavator in the City of Pickering and the issuance of debentures in the amount of$345,000. - 7216/12 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2012 and to establish the Tax Rates necessary to raise such • 14 • City 04 Council Meeting Minutes ; ;_- -; Tuesday, May 22, 2012 liMMONI [ 7:30 PM Council Chambers sums and establish the final due dates for the residential, pipeline, farm and managed forest realty tax classes. 7217/12 Being a by-law to dedicate Block 114, Plan M-1189, Blocks 8, 9 and 10, Plan 40M-1696, part of Block L, Plan 418, designated as Part 1, Plan 40R-27315 and Blocks 37 and 38, Plan 40M-2469; Pickering, as public highways. 7218/12 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham Part of Lt 17, Concession 3, City of Pickering A15/11. SP-2008-01(R2). Third Reading Councillor Dickerson seconded by Councillor Pickles moved that By-law Numbers 7210/12 to 7218/12, be adopted, and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. Carried on a Recorded Vote as follows: Yes No Councillor Pickles Councillor O'Connell Councillor Rodrigues Councillor Ashe Councillor Dickerson Councillor McLean (X) Confidential Matters In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an In Camera meeting of Council was held prior to the regularly scheduled meeting. Resolution # 77/12 Moved by Councillor Dickerson Seconded by Councillor McLean That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to solicitor- client privilege and the proposed or pending acquisition or disposition of land. Carried 15 Ctrs 00 A Council Meeting Minutes ;an ei 1 =1 Tuesday, May 22, 2012 tO SION 1[ 7:30 PM Council Chambers a) Director, Corporate Services & Treasurer, Report CST 06-12 Proposed Acquisition of Land Part of Lot 15, Range 3, B.F.C., Pickering (Parts 2 & 3, Plan 40R-22710) Connection of Clements Road and Church Street Moved by Councillor Dickerson Seconded by Councillor McLean That the recommendations considered at the Closed Meeting of Council be approved. Carried Unanimously on a Recorded Vote in an Open Session Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] (XI) Other Business 1. Councillor O'Connell gave notice that she would be bringing forward a Notice of Motion with respect to the position of Acting Mayor. 2. Councillor McLean gave notice that he would be bringing forward a Notice of Motion with respect to Councillor Dickerson's appointment to the Veridian Board. 3. Councillor Rodrigues gave notice that he would be bringing forward a Notice of Motion on the Federal lands,the heritage homes and related issues. (XII) Confirmation By-law By-law Number#7219/12 Councillor Dickerson, seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of May 22, 2012. (XIII) Adjournment Moved by Councillor Pickles Seconded by Councillor Dickerson 16 • Cyr,/ 44 Council Meeting Minutes 121 Tuesday, May 22, 2012 IKON tl 7:30 PM Council Chambers That the meeting be adjourned at 9:28 pm. Carried Dated this 22"d day of May, 2012 Efir Mayor p . Paul Bigio. i, Ac '1g) Citytler.k 17