HomeMy WebLinkAboutDecember 5, 2011 (Joint)
CN Joint Planning & Development and
Executive Committee
Meeting Minutes
Monday, December 5, 2011
7:30 pm Council Chambers
Chair: Councillor Ashe
Present:
Mayor Ryan - arrived 7:40 pm
Councillors:
K. Ashe
B. McLean
J. O'Connell
D. Pickles - arrived 7:50 pm
P. Rodrigues
Absent:
D. Dickerson - City business
Also Present:
T. Prevedel - Chief Administrative Officer
N. Carroll - Director, Planning & Development
T. Melymu.k - Director, Office of Sustainability
G. Paterson - Director, Corporate Services & Treasurer
P. Bigioni - City Solicitor
B. Douglas - Fire Chief
R. Holborn - Division Head, Engineering Services
C. Rose -Manager, Policy
M. Wouters - Manager, Development Review & Urban Design
R. Pym - Principal Planner - Development Review
1. James - Planner II
A. Yearwood - Planner
M. Gadzovski - Senior Water Resources & Environmental Engineer
D. Shields - City Clerk
L. Roberts - Committee Coordinator
(1) Disclosure of Interest
No disclosures of interest were noted.
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PICI<ERENIG Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
(II) Delegations
Transit Issues
Steve Gadsden, 740 Breezy Drive, appeared before the Committee to express his
concerns relating to transit issues. He stated that as a resident since 1965 he has
witnessed the growth of transit but noted that transit service seems to be diminishing,
not improving. He stated that he knew transit was provided by the Region of Durham
but noted that he was not receiving answers to his questions from the Region and
noted a lack of communication with Durham Region. He stated that he felt the time
length between bus and train connections was too long and there should be better
communication between buses and train arrivals so that buses would not be
departing as trains are arriving. He noted he was not in favour of the proposed
Highway 2 widening for bus lanes and stated that more service should be provided
along Bayly Street.
A question and answer period ensued with it being suggested he appear before a
Regional transit committee meeting to relay his concerns.
Seaton
John Rider, 494 Whitevale Road, appeared before the Committee to express his
concerns with respect to issues surrounding the Central Pickering Development Plan
and how it relates to the proposed buffer for Whitevale. He noted his concerns with
the unsatisfactory response from correspondence sent to the Province, respecting
the protection of the Whitevale District and the steps needed to mitigate the effects of
a smaller buffer area. He stated that the community would not let their concerns go
unresolved. He indicated that trees should be planted as a buffer now and that would
give them sufficient time to grow before the development was in place. He also
stated concerns regarding excessive lights and noise that would result from parks.
He stated that he would like information on a regular basis regarding the
development with City staff and Council and stated his willingness to continue to work
with staff.
Judy Duffus, 479 Churchwin Street, Whitevale, appeared before the Committee
expressing her concerns with respect to the lack of services in the area and
questioned how the cost of providing these services to the Seaton area would impact
property taxes to the Whitevale community. She questioned when the Seaton
Financial Impact Study would be available to the public and also questioned whether
the costs of services for Seaton would be borne solely by developers and not the
community at large.
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F Executive Committee
RING Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
A discussion period ensued with concerns being noted with respect to the lack of
information flowing to the residents on a regular basis as well as the difficulty in
absorbing and understanding the information. It was also noted that most of the
information is available on the City's website, making it difficult for those in the area
of Whitevale to access it due to weak internet capabilities.
(II) Part `A' - Information Reports
1. Zoning Amendment Application A 16/11
Fonke Holdings Corporation
1565 Greenmount Street
(Part of Block 76, Plan 40M-1512) City of Pickering
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above noted application.
Ashely Yearwood, Planner I, provided an overview of zoning by-law amendment
application A 16/11.
Jonathan Benczkowski, Sol-Arch Limited, appeared before the Committee on behalf
of the applicant in support of the application. He stated the proposed amendment to
replace the. commercial zone with residential resulted from a lack of market for
commercial zone in this area at the present time.
No members of the public spoke in support or opposition to the application.
2. Revision to Draft Approved Plan of Subdivision SP-2008-01 (R2)
Zoning Amendment Application A 15/11
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3, City of Pickering
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above noted application.
Ross Pym, Principal Planner - Development Review, provided an overview of zoning
by-law amendment application A 15/11.
Bryce Jordan, Sernas and Associates, appeared before the Committee on behalf of
the applicant, in support of the application. He stated the plan does provide for
higher density which conforms to the urban design requirements of the Durham
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PICKERING Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
Regional Official Plan. He stated that design issues have been raised and they are
seeking ways to address concerns relating to access, street widths and sidewalks
through ongoing discussions with staff. He noted they anticipate revisions to the
plans in the near future.
Discussion ensued with respect to the range of density and public streets as opposed
to private streets. Concerns were raised with respect to the need to keep to the
original vision. Staff provided clarification with respect to questions raised.
No members of the public spoke in support or opposition to the application.
(III) Part 'B'- Planning & Development Reports
1. Director, Planning & Development Report PD 34-11
Maida Group Holdings Ltd.
Plan of Subdivision 40M-2312
Final Assumption of Plan of Subdivision
Recommendation
Moved by Councillor Pickles
Seconded by Councillor O'Connell
1. That Report PD 34-11 of the Director, Planning & Development regarding the
final assumption of the works and services within Plan of Subdivision 40M-2312
be received;
2. That the highway being Fairport Road within Plan 40M-2312 be assumed for
public use;
3. That the works and services required by the Subdivision Agreement within Plan
40M-2312, which are constructed, installed or located on lands dedicated to, or
owned by the City, or on lands lying immediately adjacent thereto, including
lands that are subject to easements transferred to the City, be accepted and
assumed for maintenance; and
4. That the Subdivision Agreement and any amendments thereto relating to Plan
40M-2312, be released and removed from title.
Carried
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Joint Planning & Development and
A Executive Committee
PEXERENG
Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
2. Director, Planning & Development Report PD 35-11
Proposed Actions to Preserve Selected Heritage Structures on Federal Lands and
the Proposed Relocation of Don Beer Memorial Park
Discussion ensued with staff responding to questions raised.
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Rodrigues
1. That Council authorize staff to enter into a six-month lease with Transport
Canada, commencing in January 2012, for the four heritage structures identified
in Report PD 35-11 as having potential for long-term use by the City, at an
estimated cost of $15,000 plus applicable taxes;
2. That Council consider the cost of a feasibility analysis of the potential for long
term leasing and/or sub-leasing of these four listed structures as outlined in
Report PD 35-11, during the 2012 Budget discussions;
3. That Council authorize staff to:
a) enter into a six-month lease with Transport Canada, commencing in
January 2012, for the six heritage structures that have potential for
relocation by private interests as identified in Report PD 35-11, at an
estimated cost of $16,000 plus applicable taxes, and
b) facilitate a relocation program for these six structures through staff
resources or, if necessary, consultant services which would be approved
by Council through the 2012 Budget discussions;
4. That the Director, Corporate Services & Treasurer be authorized to pay the
costs identified in the above recommendations, and to charge these amounts to
the General Government, Purchased Services account pending approval of the
2012 Current Budget;
5. That Council endorse the relocation of Don Beer Memorial Park to the federal
lands property at 1607 Highway 7; and
6. Further, that the appropriate City of Pickering officials be authorized to take the
necessary action to give effect thereto.
Carried
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Meeting Minutes
Monday, December 5, 2011
7:30 pm Council Chambers
Chair: Councillor Ashe
3. Director Planning & Development, Report PD 37-11
Consultant Selection for the Downtown Intensification Program and for the Downtown
Stormwater Management and Diversion Study
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Pickles
1. That the proposal submitted by Urban Strategies Inc., in association with
HDR/iTrans, and Halsall Associates, dated November 9, 2011, to undertake
studies related to the land use framework component of the Downtown
Intensification Program in the amount of $122,898 excluding HST be accepted,
utilizing the City funding identified for this project in the approved 2011 Current
Budget for the Planning & Development Department, Professional & Consulting,
Growth Centre (Account 2611.2392.0000);
2. That the proposal submitted by AECOM, dated November 10, 2011, to prepare
a Request For Proposal and provide project management of the Downtown
Stormwater Management and Diversion Study in the amount of $91,800
including HST be accepted as provided for in the approved 2011 Current
Budget for the Community Services Department, Professional & Consulting,
Downtown Stormwater (Account 2290.2392.0000);
3. That the appropriate City of Pickering officials be authorized to enter into any
agreements to give effect hereto; and
4. Further, that the City Clerk forward a copy of Report Number PD 37-11 to the
Region of Durham and the Toronto and Region Conservation Authority for their
information.
Carried
(IV) Part 'C'- Executive Committee Reports
1. Director,. Community Services, Report CS 43-11
Stormwater Management Design Guidelines
Recommendation
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Joint Planning & Development and
Executive Committee
Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
Moved by Councillor McLean
Seconded by Councillor O'Connell
1. That Report CS 43-11 of the Director, Community Services, regarding the
Stormwater Management Design Guidelines be received,
2. That Council endorse the Stormwater Management Design Guidelines; and
3. That Staff be authorized to release these guidelines to the holders of the City's
Development Control Design Standards as an addendum, and to provide the
electronic version to the public upon request.
Carried
2. Director, Community Services, Report CS 44-11
Technical Review for the Seaton Neighbourhood Functional Servicing and
Stormwater Reports -
Discussion ensued with respect to funding and staff time with concerns raised with
the number of staff involved in this project and their availability with respect to other
issues.
Recommendation
Moved by Councillor McLean
Seconded by Councillor O'Connell
1. That Report CS 44-11 of the Director, Community Services, regarding the
Technical Review for the Seaton Neighbourhood Functional Servicing and
Stormwater Reports be received;
2. That the letter proposal from Sorenson Gravely Lowes Consulting Associates
Inc. and SCS Consulting Group Ltd. for consulting services related to the
technical review of the Seaton Neighbourhood Functional Servicing Stormwater
Reports for the six Neighbourhoods (16 - 21), in an amount not to exceed
$93,711 including HST and disbursements be approved; and
3. That appropriate City of Pickering staff be authorized to enter into any
agreements to give effect thereto.
Carried
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city o~ Joint Planning & Development and
Executive Committee
Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
3. Director, Community Services, Report CS 45-11
Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook
Avenue
Amendment to By-law 6604/05
Discussion ensued with questions regarding safety, timing of the installation and the
rationale in choosing the locations as well as the consultation process.
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Rodrigues
That Report CS 45-11 be referred back to staff until such time as the community
consultation process has been completed.
Carried
4. Director, Corporate Services &.Treasurer, Report CST 42-11
2012 Interim SpendinggAuthority
Recommendation
Moved by Councillor McLean
Seconded by Councillor O'Connell
1. That Report CST 42-11 from the Director, Corporate Services & Treasurer be
received;
2. That the 2012 Interim Operating Expenditures be approved at 50% of the prior
year's budget, including adjustments as contained in Attachment 1, pending
approval of the formal 2012 Current Budget by Council; and,
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
Carried
5. Director, Corporate Services & Treasurer, Report CST 43-11
2012 Temporary Borrowing By-law
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Executive Committee
Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
Recommendation
Moved by Councillor McLean
Seconded by Councillor O'Connell
1. That Report CST 43-11 from the Director, Corporate Services & Treasurer be
received;
2. That the temporary borrowing limit to meet 2012 current expenditures pending
receipt of taxes and other revenues be established at $36,000,000 for the
period January 1, 2012 to -September 30, 2012 inclusive, and $18,000,000
thereafter until December 31, 2012;
3. That the temporary borrowing limit for capital purposes for. 2012 be established
at $32,000,000;
4. That the attached draft by-law providing for the temporary borrowing of monies,
be enacted; and
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
Carried
6. Chief Administrative Officer's Report, CAO 14-11
Next Generation Common Communications Platform - 'NextGen"
Recommendation
Moved by Councillor McLean
Seconded by Councillor O'Connell ,
1. That Report CAO 14-11 of the Chief Administrative Officer regarding the Next
Generation Common Communications Platform be received.
2. That the Council of The Corporation of the City of Pickering confirm its
commitment to participate, in conjunction with the other area municipalities and
the Region. of. Durham, in the common communications platform.being
undertaken by the Region for police, fire and other services;
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C,w 00 Joint Planning & Development and
- Executive Committee
Meeting Minutes
Monday; December 5, 2011.
7:30 pm -Council Chambers
Chair: Councillor Ashe
3. That the Fire Chief, in conjunction with the appropriate staff, be authorized and
directed to continue to participate in the "Next Gen" Common Communications
Platform with the Region of Durham in anticipation of being operational in 2014;
4. That the Mayor and Clerk be authorized to sign any agreements necessary, in a
form acceptable to the Chief Administrative Officer, the Fire Chief, the Director,
Corporate Services & Treasurer and the City Solicitor, to ensure the City's
participation in the common communications platform;
5. That staff be directed to prepare a further report on this project for presentation
to and discussion with Council in advance of its inclusion in the 2013 Capital
Budget; and,
6. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect hereto.
Carried
(VI) Adjournment
The meeting adjourned at 10:15 pm.
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