HomeMy WebLinkAboutDecember 12, 2011
Council Meeting
Agenda
PICKERIN Monday, December 12, 2011
Council Chambers
7:30 pm
1) Invocation
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
II) Disclosure of Interest
III) Adoption of Minutes Page
Council Minutes, November 21, 2011 1-14
Joint Planning & Development and Executive Committee Minutes, 15-24
December 5, 2011
IV) Presentations 25
V) Delegations 26
VI) Correspondence 27-30
VII) Committee Reports 31-35
Joint Report JT 2011-11 of the Joint Planning & Development and
Executive Committee
VIII) Reports - New and Unfinished Business
IX) Motions and Notice of Motions
X) By-laws 36-38
XI) Other Business
XII) Confirmation By-law
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Accessible For information related to accessibility requirements please contact
Linda Roberts
P IC K E ~.'~G Phone: 905.420.4660 extension 2928
TTY: 905.420.1739
Email: Irobertsna.citvofoickerina.com
FOR INFORMATION ONLY
• Minutes of the Sustainable Pickering Advisory Committee, August 10, 2011 &
October 26, 2011
• Minutes of the Accessibility Advisory Committee, November 2 and 23, 2011
• Minutes of the Waterfront Coordinating Committee, November 17, 2011
• Minutes of the Heritage Pickering Advisory Committee, November 22, 2011
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City Council Meeting Minutes
_ Monday November 21, 2011
PTCKE 7:30 PM
Council Chambers.
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Present:
Mayor David Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
D. Pickles
P. Rodrigues
Absent:
J. O'Connell
Also Present:
T. Prevedel - Chief Administrative Officer
N. Carroll - Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
G. Paterson - Director, Corporate Services & Treasurer r
P. Bigioni - City Solicitor
B. Douglas - Fire Chief
C. Grant - CEO, Pickering Public Library
D. Shields - City Clerk
L. Roberts - Committee Coordinator
(1) Invocation
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) Disclosure of Interest
No disclosures of interest were noted.
Councillor McLean informed Council that'he would be withdrawing his Notice of Motion with
respect to the naming of the pedestrian bridge.
(111)' Adoption of Minutes
Resolution #176/11
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Council Chambers
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Moved by Councillor Dickerson
Seconded by Councillor McLean
In Camera Council Minutes, October 17, 2011
Council Minutes, October 17, 2011
Planning & Development Committee Minutes, November 7, 2011
Special Council Minutes, November 14, 2011
In Camera Council Minutes, November 14, 2011
Executive Committee Minutes, November 14, 2011
.Carried
'(IV) Presentation of Certificates
Adopt A Park
Durham Chinese Canadian Culture Centre - West Shore Ravine & Open Space
Durham Tamil Association - Denmar Park
Highbush Public School - Amberlea Park
Michelle Pongracz, Coordinator, Environmental Awareness Programs, outlined the
Adopt a Park program.
Mayor Ryan and Members of Council presented the groups with certificates in
appreciation of their support and commitment of the adopt a park program.
(V) Delegations
Moved by Councillor Dickerson
Seconded by Councillor McLean
That the rules of procedure be suspended in order to allow for additional delegations.
Carried on 2/3
Majority Vote
1. John Sabean, Board Chair
Pickering Public Library
Annual Presentation
John Sabean, Chair of the Pickering Public Library Board appeared before Council to
present the annual overview of the Pickering Public Library. With the aid of a power
point presentation he updated Council on the 2011 highlights, noting the Library has
one of the highest usage rates, being 3rd highest per capita. He noted the success of
ebooks and ereaders and also the success of the Libraries efforts in engaging the
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community. He stated their mission is to provide all residents with equal access to
Library resources.
With the assistance of Cathy Grant, CEO of the Pickering Public Library, they provided
a promotional video presentation, noting this was also available on Youtube.
2. By-law Banning Sale of Shark Fins in the City of Pickering
Tao Qu, 838 Darwin Drive, Pickering, appeared before Council on behalf of the
Durham Chinese Canadian Culture Centre and noted their objection to the by-law
banning the sale of shark fins. He stated they were opposed to the illegal poaching of
shark fins and noted that the act of shark fining has been banned in Canada since
1994. He stated that he felt the by-law should be deferred until further research was
done to obtain sufficient facts and related issues within the GTA had been dealt with.
He stated that the publicity surrounding this issue has created cause for concern by
singling out the Chinese community. He stated that this did not help in providing for a
harmonized diverse community.
Barbara Chiu, 1220 Ellesmere Road, Unit 13, Toronto, appeared before Council on
behalf of the Toronto Chinese Business Association and stated their opposition to the
proposed by-law. She also stated additional research should be completed on the
subject before the by-law was passed. Ms. Chiu provided statistical information on the
shark industry and the endangered species of sharks, noting that sharks are
consumed and used for many more uses then just the fin. Ms. Chiu also noted their
concerns and opposition to illegal poaching and fining of sharks.
Benedict Leung, 60 Wimpole Drive, Toronto, appeared before Council on behalf of the
Richmond Hill and Markham Chinese Business Association and stated their opposition
to the proposed by-law. He also noted their opposition to illegal poaching and fining of
sharks but felt the issue should be dealt with at the Federal level. He felt there were
other ways to protect the shark population and felt Council should do additional
research into this issue. He also noted the adverse effect of this publicity on the
Chinese community.
Diane Peck, 1353 Poprad Avenue, Pickering, appeared before Council in support of
the by-law, noting the critical role of sharks in our eco system. She stated by passing
this by-law, it would send a message worldwide. She stated there is a need to obtain
the facts and educate communities with respect to these issues.
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Rob Sinclair, 162-B John Street, Toronto, appeared before Council on behalf of
WildAid and stated their support of the by-law. Mr. Sinclair provided statistics on the
decline of the shark population. He stated it is impossible to tell the difference
between shark fins which are obtained legally as opposed to illegally. He indicated
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PICKERING 7:30 PM
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that banning is the only way to safeguard the shark population, stating now is the time
to act. He noted many Canadian cities are joining in the ban and asked Council to act
as others and end this trade. He stated, save the species by eliminating the trade, as
trade itself drives the demand. He stated the way to succeed is to incorporate a
universal ban on shark fins.
Maja Zonjic, 1039 Cedarglen Gate, Unit 4, Mississauga, appeared before Council in
support of a ban on shark fins. She provided her findings as a result of her personal
research on sharks. She stated that any action taken by the City of Pickering does
indeed matter.
Jennifer Zabawa, 1906-35 Front Street South, Mississauga, appeared before Council
in support of a ban on shark fins. She stated we need to act now, before a further
decline in the shark population is seen. She stated that a high demand for this product
has fuelled the industry and by passing a ban on shark fining, this would curb the
shark fin industry. She stated the message needs to get out and also noted that this
issue should not be seen as a cultural issue.
Keith Falconer, 710 Lublin Avenue, Pickering, appeared before Council on behalf of
Pickering East Shore Community Association (PESCA) in support of a ban on shark
fins. He stated this is a wasteful and inhumane trade and we need to act locally, think
globally and take a proactive approach. He also noted his concerns with the resulting
discrimination focusing on one culture as a result of the publicity surrounding this ban
and stated this is not a cultural issue.
A question and answer period ensued throughout the delegations regarding
enforcement, fines, statistical information and research.
3. Funding for Potential New Senior's Centre
Dave Simpson, #203, 1665 Pickering Parkway, Pickering, appeared on behalf of
approximately 800 South Pickering Seniors. He stated they are in support of the
motion for funding for a potential new senior's centre, as they are in desperate need of
additional space. He noted this has been discussed for many years and stated that
action needs to be taken soon as membership has almost tripled since the last
addition which was a new card room 11 years ago. He stated their organization has
already taken steps to start fund raising to assist the City with this.
A question and answer period ensued with respect to the increase in senior
membership as well as overall costs.
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Monday November 21, 2011
7:30 PM
Council Chambers
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(VI) Correspondence
1. Corr. 45-11
P.M. Madill, Regional Clerk
Region of Durham
605 Rossland Road East
Whitby, ON L1 N 6A3
Resolution #177 /11
Moved by Councillor Ashe
Seconded by Councillor Dickerson
That Corr. 45-11 received from P.M. Madill, Regional Clerk, Region of Durham
seeking Council endorsement of Amendments to Appendix A of the E9-1-1 P.E.R.S.
Updated Telephone System Policy and Procedure Manual be endorsed.
Carried
2. Corr. 46-11
Director, Planning & Development
City of Pickering
Resolution #178/11
Moved by Councillor Ashe
Seconded by Councillor Dickerson
That Corr. 46-11 received from Neil Carroll, Director, Planning & Development
seeking Council approval of the Specialty Retailing Node Development Guidelines
noted in Report PD 30-11 presented to Council on October 17, 2011 be adopted.
Carried
Council took a ten minute recess and reconvened at 10:10 pm.
(VII) Committee Reports
Report 2011-10 of the Planning & Development Committee
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1. Director, Planning & Development, Report PD 31-11
Proposed Wireless Cell Tower Installation
Public Mobile
2305 Fairport Road
(Part of Lot 26 Concession 2), City of Pickering
Council Decision
That Public Mobile be advised that City Council has no objection to the proposed 40
metre high cell tower installation at 2305 Fairport Road based on the design and other
details submitted with this request.
2. Director, Planning & Development, Report PD 32-11
Zoning By-law Amendment Application A 9/11
Long Holdings Inc.
1887 Kingston Road
(North Part of Lot 17, Concession 1 Part 1 Plan 40R-6905), City of Pickering
Council Decision
1. That Zoning By-law Amendment Application A 9/11 submitted by Long Holdings
Inc. to permit a music store and related uses on lands being the North Part of Lot 17,
Concession 1, Part 1, Plan 40R-6905, City of Pickering be approved, and
2. Further, that the draft zoning by-law to implement Zoning By-law Amendment
Application A 9/11, as set out in Appendix I to Report PD 32-11, be finalized and
forwarded to City Council for enactment.
3. Director, Planning & Development, Report PD 33-11
Proposed Wireless Cell Tower Installation
Public Mobile.
1939 Altona Road
(North Part of Lot 32, Concession 1), City of Pickerinq
Council Decision
That Public Mobile be advised that City Council has no objection to the proposed 40
metre high cell tower installation at 1939 Altona Road based on the design and other
details submitted with this request and subject to the incorporation of a shroud over
the tower equipment, and a tower colour similar to adjacent hydro towers.
Resolution #179/11
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Moved by Councillor Dickerson
Seconded by Councillor Pickles
That Report PD 2011-10 of the Planning & Development Committee dated
November 7, 2011 be adopted.
Carried
Report EC 2011-10 of the Executive Committee
1. Director, Corporate Services & Treasurer, Report CST 41-11
2011 Year End Audit
Council Decision
1. That Report CST 41-11 of the Director, Corporate Services & Treasurer be
received;
2. That the Audit Plan, as submitted by Deloitte & Touche LLP, included as
Attachment 1 to this report be received for information; and,
3. That the Chief Administrative Officer and the,Director, Corporate Services &
Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the
City.
2. Director, Corporate Services & Treasurer, Report CST 39-11
Formal Quotations - Quarterly Report for Information
Council Decision
That Report CST 39-11 of the Director, Corporate Services & Treasurer regarding
Formal Quotations - Quarterly Report for Information be received for information.
3. Director, Corporate Services & Treasurer, Report CST 40-11
Section 357/358 of the Municipal Act - Adjustment to Taxes
Council Decision
1. That Report CST 40-11 of the Director, Corporate Services & Treasurer be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the Municipal
Act, 2001 be approved; and,
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3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
4. Director, Community Services, Report CS 42-11
Tender for Supply & Delivery of One Multi-Purpose Sidewalk
Tractor with Attachments
-Tender No. T-16-2011
Council Decision
1. That Report CS 42-11 of the Director, Community Services regarding the supply
and delivery of One Multi-Purpose Sidewalk Tractor with attachments be
received;
2. That Tender No.T-16-2011, as submitted by Joe Johnson Equipment Inc. for the
supply and delivery of One Multi-Purpose Sidewalk Tractor with attachments in
the amount of $152,997.00 (HST extra) be accepted;
3. That the total gross cost of $174,017 and a net cost of $156,708 be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance
the project as follows;
a) that the sum of $155,000 be financed by the issue of debentures through the
Regional Municipality of Durham for a period not exceeding five years, at a
rate to be determined;
b) that the balance of $1,708 plus issuing costs be funded from property taxes;
c) that the financing and repayment charges in the amount of approximately
$33,400 be included in the annual Current Budget for the City of Pickering
commencing in 2012 and continuing thereafter until the debt is repaid;
d) that the Treasurer be authorized to make any changes, adjustments, and
revisions to amounts, terms, conditions or take any actions necessary in order
to effect the foregoing;
5. That the draft by-law attached to this report be enacted; and,
6. That the appropriate City of Pickering Officials be authorized to take necessary
action to give effect thereto.
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6. Chief Administrative Officer's Report, CAO.18-11
Fire Underwriters Survey (FUS)
Council Decision
That Council receive the Fire Underwriters Survey report for information.
Resolution #180/11
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That Report EC 2011-10 of the Executive Committee dated November 14, 2011,
save and except Item No. 5 & 7 be adopted.
Carried
5. Chief Administrative Officer's Report, CAO 17-11
2012 Standing Committee and Council Meeting Schedule
Resolution # 181/11
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
That the 2012 Standing Committee and Council Meeting Schedule included as
Attachment 1 to this report be approved, as amended.
Carried
7. Chief Administrative Officer's Report, CAO 19-11
By-law Banning Sale of Shark Fins in City of Pickering
Discussion ensued with respect to issues surrounding the ban of shark fins and which
level of government should be responsible for this. It was noted that the trade of shark
fins. could grow in the City of Pickering with the passage of by-laws in adjoining
municipalities.
Resolution #182/11
Moved by Councillor Pickles
Seconded by Councillor Dickerson
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Council Chambers
That Report CAO 19-11 respecting a ban on the possession, sale, trade or distribution
of shark fins within the City of Pickering be endorsed.
Carried on a Recorded
Vote Later in the Meeting
[Refer to following motion]
Resolution #183/11
Moved by Councillor Dickerson
Seconded by Councillor Ashe
That the main motion be amended to change Item 14 of By-law No. 7180/11 to read as
follows;
That Item 14 of By-law No. 7180/11 be amended to reflect the by-law will come into
force and take effect one year from when it is passed by Council.
Carried on a Recorded
Vote as Follows:
Yes No
Councillor Ashe Councillor Rodrigues
Councillor Dickerson
Councillor McLean
Councillor Pickles
Mayor Ryan
Councillor O'Connell absent.
The main motion was then carried on a recorded vote as follows;
Yes No
Councillor Ashe Councillor Rodrigues
Councillor Dickerson
Councillor McLean
Councillor Pickles
Mayor Ryan
Councillor O'Connell absent.
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City Council Meeting Minutes
Monday November 21, 2011
7:30 PM
Council Chambers (VIII) New and Unfinished Business
1. Director, Planning & Development, Report PD 36-11
Appointment of Inspector under the Building Code Act
Resolution #184/11
Moved by Councillor Dickerson
Seconded by Councillor McLean
That the City's Building By-law 7137/11 which appoints Chief Building Official, Deputy
Chief Building Official and Inspectors be amended as set out in Attachment 1 to
Report PD 36-11.
Carried
(IX) Notice of Motion
Funding for Potential New Senior's Centre
Resolution #185/11
Moved by Councillor Dickerson
Seconded by Councillor Ashe
WHEREAS the average age of Pickering's population continues to advance upwards
due to the same demographics found around the world as a result of the baby-boom
following WWII, and
WHEREAS the South Pickering Seniors' Club (the Club) has experienced a growing
membership over the past ten years and expects to see that growth increase
significantly over the next ten years, and
WHEREAS the current location located on Liverpool Road South is nearing the
maximum number of residents able to be accommodated, and
WHEREAS the number of members with their own vehicles coming to the Club are
expected to outgrow the parking spaces available within seven years,
notwithstanding the much needed and appreciated current parking lot expansion
presently underway; and
WHEREAS a new facility will be required within the next decade to accommodate the
growing membership with an ever growing list of activities for them to participate in,
and
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WHEREAS the Club is desirous to be located within the evolving Pickering
Downtown Core area and recognizes the significant financial impact a new facility will
have on the City's budget process;
NOW THEREFORE BE IT RESOLVED that the City Treasurer review the ability of
the City to place a minimum of $150,000.00 per year commencing with the 2012
budget, into a reserve account for the eventual new senior's centre construction, and
FURTHER that the City and the Club Executive explore, and reach a conclusion, on
where a new senior's facility will be located during the course of the next twelve
months and present their report on the recommended site for Council's consideration
and approval.
Carried on a
Recorded Vote
Yes No
Councillor Ashe
Councillor Dickerson
Councillor McLean
Councillor Pickles
Councillor Rodrigues
Mayor Ryan
Councillor O'Connell absent.
(X) By-laws
7171/11 Being a by-law to authorize the supply and delivery of One Multi-Purpose
Sidewalk Tractor with Attachments in the City of Pickering and the issuance of
debentures therefor in the amount of $155,000
7172/11 Being a by-law to change the name of a portion of Milton Road to Staghorn Road
in the City of Pickering.
7173/11 Being a by-law to dedicate Staghorn Road, Plan 350, Pickering, designated as
Part 1, Plan 40R-27205, as public highway.
7174/11 Being a by-law to stop-up and close certain portions of Pineview Lane as public
highway, abandon easements in favour of the City and reconvey'certain lands
and interests in land to the abutting owners.
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7175/11 Being a by-law to dedicate that part of Lot 4, Plan 282, Pickering, being Part 43,
Plan 40R-25121 as public highway (Rockwood Drive).
7177/11 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to
implement the Official Plan of the City of Pickering District Planning Area, Region
of Durham, North Part of Lot 17, Concession 1, in the City of Pickering. (A 9/11)
7178/11 Being a by-law to dedicate Block 64, Plan 40M-1832, Pickering, as public
highway.
7179/11 Being a by-law to amend Schedule "A° of By-law 7137/11 appointing the Chief
Building Official, Deputy Chief Building Official and Inspectors.
7180/11 Being a by-law to prohibit the possession, sale, trade and distribution of shark
fins or derivative products.
Third Reading:
Councillor McLean, seconded by Councillor Dickerson moved that By-law Numbers 7171
/11 to 7180/11, be adopted, save and except By-law No. 7176/11 and the said by-laws be
now read a third time and passed and that the Mayor and Clerk sign the same and the seal
of the Corporation be affixed thereto.
Discussion ensued with staff providing clarification.
7176/11 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by
By-law 6549/05 to implement the Official Plan of the City of Pickering, Region of
Durham in Part of Lots 17 and 18, Concession 1, in the City of Pickering. (A 7/10)
Carried
(XI) Confirmation By-law
By-law Number #7181/11
Councillor Dickerson, seconded by Councillor McLean moved for leave to introduce a
By-law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of November 21, 2011.
(XII) Adjournment
Moved by Councillor Ashe
Seconded by Councillor Pickles
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7:30 PM
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That the meeting be adjourned at 10:51 pm.
Carried
.Dated this 21st day of November, 2011.
Mayor David Ryan
Debbie Shields
City Clerk
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Cal Joint Planning & Development and
Executive Committee
PICKERING Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe 15
Present:
Mayor Ryan - arrived 7:40 pm
Councillors:
K. Ashe
B. McLean
J. O'Connell
D. Pickles - arrived 7:50 pm
P. Rodrigues
Absent:
D. Dickerson - City business
Also Present:
T. Prevedel - Chief Administrative Officer
N. Carroll - Director, Planning & Development
T. Melymuk - Director, Office of Sustainability
G. Paterson - Director, Corporate Services & Treasurer
P. Bigioni - City Solicitor
B. Douglas - Fire Chief -
R. Holborn - Division Head, Engineering Services
C. Rose - Manager, Policy
M. Wouters - Manager, Development Review & Urban Design
R. Pym - Principal Planner - Development Review
1. James = Planner II
A. Yearwood - Planner I
M. Gadzovski - Senior Water Resources & Environmental Engineer
D. Shields - City Clerk
L. Roberts - Committee Coordinator
(1) Disclosure of Interest
No disclosures of interest were noted.
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Executive Committee
PICKERING Meeting Minutes
Monday, December 5, 2011
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7:30 pm - Council Chambers
Chair: Councillor Ashe
(II) Delegations
Transit Issues
Steve Gadsden, 740 Breezy Drive, appeared before the Committee to express his
concerns relating to transit issues. He stated that as a resident since 1965 he has
witnessed the growth of transit but noted that transit service seems to be diminishing,
not improving. He stated that he knew transit was provided by the Region of Durham
but noted. that he was. not receiving answers to his questions from the Region and
noted a lack of communication with Durham Region. He stated that he felt the time
length between bus and train connections was too long and there should be better
communication between buses and train arrivals so that buses would not be
departing as trains are arriving. He noted he was not in favour of the proposed
Highway 2 widening for bus lanes and stated'that more service should be provided
along Bayly Street.
A question and answer period ensued with it being suggested he appear before a
Regional transit committee meeting to relay his concerns.
Seaton
John Rider, 494 Whitevale Road, appeared before the Committee to express his
concerns with respect to issues surrounding the Central Pickering Development Plan
and how it relates to the proposed buffer for Whitevale. He noted his concerns with
the unsatisfactory response from correspondence sent to the Province, respecting
the protection of the Whitevale District and the steps needed to mitigate the effects of
a smaller buffer area. He stated that the community would not let their concerns go
unresolved. He indicated that trees should be planted as a buffer now and that would
give them sufficient time to grow before the development was in place. He also
stated concerns regarding excessive lights and noise that would result from parks.
He stated that he would like information on a regular basis regarding the
development with City staff and Council and stated his willingness to continue to work
with staff.
Judy Duffus, 479 Churchwin Street, Whitevale, appeared before the Committee
expressing her concerns with respect to the lack of services in the area and
questioned how the cost of providing these services to the Seaton area would impact
property taxes to the Whitevale community. She questioned when the Seaton
Financial Impact Study would be available to the public and also questioned whether
the costs of services for Seaton would be borne solely by developers and not the
community at large.
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Executive Committee
Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers 17
Chair: Councillor Ashe
A discussion period ensued with concerns being noted with respect to the lack of
information flowing to the residents on a regular basis as well as the difficulty in
absorbing and understanding the information. It was also noted that most of the
information is available on the City's website, making it difficult for those in the area
of Whitevale to access it due to weak internet capabilities.
(II) Part `A' - Information Reports
1. Zoning Amendment Application A 16/11
Fonke Holdings Corporation
1565 Greenmount Street
(Part of Block 76, Plan 40M-1512) City of Pickering
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above noted application.
Ashely Yearwood, Planner I, provided an overview of zoning by-law amendment
application A 16/11.
Jonathan Benczkowski, Sol-Arch Limited, appeared before the Committee on behalf
of the applicant in support of the application. He stated the proposed amendment to
replace the commercial zone with residential resulted from a lack of market for
commercial zone in this area at the present time.
No members of the public spoke in support or opposition to the application.
2. Revision to Draft Approved Plan of Subdivision SP-2008-01 (R2)
Zoning Amendment Application A 15/11
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3, City of Pickering
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to the above noted application.
Ross Pym, Principal Planner - Development Review, provided an overview of zoning
by-law amendment application A 15/11.
Bryce Jordan, Sernas and Associates, appeared before the Committee on behalf of
the applicant, in support of the application. He stated the plan does provide for
higher density which conforms to the urban design requirements of the Durham
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- Executive Committee
PICKEM Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
Regional Official Plan. He stated that design issues have been raised and they are
seeking ways to address concerns relating to access, street widths and sidewalks
through ongoing discussions with staff. He noted they anticipate revisions to the
plans in the near future.
Discussion ensued with respect to the range of density and public streets as opposed
to private streets. Concerns were raised with respect to the need to keep to the
original vision. Staff provided clarification with respect to questions raised.
No members of the public spoke in support or opposition to the application.
(III) Part'B' - Planning & Development Reports.
1. Director, Planning & Development Report PD 34-11
Maida Group Holdings Ltd.
Plan of Subdivision 40M-2312
Final Assumption of Plan of Subdivision
Recommendation
Moved by Councillor Pickles
Seconded by Councillor O'Connell
1. That Report PD 34-11 of the Director, Planning & Development regarding the
final assumption of the works and services within Plan of Subdivision 40M-2312
be received;
2.. That the highway being Fairport Road within Plan 40M-2312 be assumed for
public use;
3. That the works and services required by the Subdivision Agreement within Plan
40M-2312, which are constructed, installed or located on lands dedicated to, or
owned by the City, or on lands lying immediately adjacent thereto, including
lands that are subject to easements transferred to the City, be accepted and
assumed for maintenance; and
4. That the Subdivision Agreement and any amendments thereto relating to Plan
40M-2312, be released and removed from title.
Carried
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Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
2. Director, Planning & Development Report PD 35-11
Proposed Actions to Preserve Selected Heritage Structures on Federal Lands and
the Proposed Relocation of Don Beer Memorial Park
Discussion ensued with staff responding to questions raised.
Recommendation
Moved by Councillor Pickles
Seconded by Councillor Rodrigues
1. That Council authorize staff to enter into a six-month lease with Transport
Canada, commencing in January 2012, for the four heritage structures identified
in Report PD 35-11 as having potential for long-term use by the City, at an
estimated cost of $15,000 plus applicable taxes;
2.. That Council consider the cost of a feasibility analysis of the potential for long
term leasing and/or sub-leasing of these four listed structures as outlined in
Report PD 35-11, during the 2012 Budget discussions;
3. That Council authorize staff to:
a) enter into a six-month lease with Transport Canada, commencing in
January 2012, for the six heritage structures that have potential for
relocation by private interests as identified in Report PD 35-11, at an
estimated cost of $16,000 plus applicable taxes, and
b) facilitate a relocation program for these six structures through staff
resources or, if necessary, consultant services which would be approved
by Council through the 2012 Budget discussions;
4. That the Director, Corporate Services & Treasurer be authorized to pay the
costs identified in the above recommendations, and to charge these amounts to
the General Government, Purchased Services account pending approval of the
2012 Current Budget;
5. That Council endorse the relocation of Don Beer Memorial Park to the federal
lands property at 1607 Highway 7; and
6. Further, that the appropriate City of Pickering officials be authorized to take the
necessary action to give effect thereto.
Carried
5
Ctq Joint Planning & Development and
Executive Committee
20 PICKERING' Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
3. Director, Planning & Development, Report PD 37-11
Consultant Selection for the Downtown Intensification Program and for the Downtown
Stormwater Management and Diversion Study
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Pickles
1. That the proposal submitted by Urban Strategies Inc., in association with
HDR/iTrans, and Halsall Associates, dated November 9, 2011, to undertake
studies related to the land use framework component of the Downtown
Intensification Program in the amount of $122,898 excluding HST be accepted,
utilizing the City funding identified for this project in the approved 2011 Current
Budget for the Planning & Development Department, Professional & Consulting,
Growth Centre (Account 2611.2392.0000);
2. That the proposal submitted by AECOM, dated November 10, 2011, to prepare
a Request For Proposal and provide project management of the Downtown
Stormwater Management and Diversion Study in the amount of $91,800
including HST be accepted as provided for in the approved 2011 Current
Budget for the Community Services Department, Professional & Consulting,
Downtown Stormwater (Account 2290.2392.0000);
3. That the appropriate City of Pickering officials be authorized to enter into any
agreements to give effect hereto; and
4. Further, that the City Clerk forward a copy of Report Number PD 37-11 to the
Region of Durham and the Toronto and Region Conservation Authority for their
information.
Carried
I
(IV) Part `C' - Executive Committee Reports
1. Director, Community Services, Report CS 43-11
Stormwater Management Design Guidelines
Recommendation
6
city 0~ Joint Planning & Development and
Executive Committee
Meeting Minutes 21
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
Moved by Councillor McLean
Seconded by Councillor O'Connell
1. That Report CS 43-11 of the Director, Community Services, regarding the
Stormwater Management Design Guidelines be received;
2. That Council endorse the Stormwater Management Design Guidelines; and
3. That Staff be authorized to release these guidelines to the holders of the City's
Development Control Design Standards as an addendum, and to provide the
electronic version to the public upon request.
Carried
2. Director, Community Services, Report CS 44-11
Technical Review for the Seaton Neighbourhood Functional Servicing and
Stormwater Reports
Discussion ensued with respect to funding and staff time with concerns raised with
the number of staff involved in this project and their availability with respect to other
issues.
Recommendation
Moved by Councillor McLean
Seconded by Councillor O'Connell
1. That Report CS 44-11 of the Director, Community Services, regarding the
Technical Review for the Seaton Neighbourhood Functional Servicing and
Stormwater Reports be received;
2. That the letter proposal from Sorenson Gravely Lowes Consulting Associates
Inc. and SCS Consulting Group Ltd. for consulting services related to the
technical review of the Seaton Neighbourhood Functional Servicing Stormwater
Reports for the six Neighbourhoods (16 - 21), in an amount not to exceed
$93,711 including HST and disbursements be approved; and
3. That appropriate City of Pickering staff be authorized to enter into any
agreements to give effect thereto.
Carried
7
Joint Planning & Development and
Ctq 01
Executive Committee
22 Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
3. Director, Community Services, Report CS 45-11
Stop Signs for Safe Pedestrian Crossings on Major Oaks Road and Dellbrook
Avenue
Amendment to By-law 6604/05
Discussion ensued with questions regarding safety, timing of the installation and the
rationale in choosing the locations as well as the consultation process.
Recommendation
Moved by Councillor O'Connell
Seconded by Councillor Rodrigues
That Report CS 45-11 be referred back to staff until such time as the community
consultation process has been completed.
Carried
4. Director, Corporate Services & Treasurer, Report CST 42-11
2012 Interim Spending Authority
Recommendation
Moved by Councillor McLean
Seconded by Councillor O'Connell
1. That Report CST 42-11 from the Director, Corporate Services & Treasurer be
received;
2. That the 2012 Interim Operating Expenditures be approved at 50% of the prior
year's budget, including adjustments as contained in Attachment 1, pending
approval of the formal 2012 Current Budget by Council; and,
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
Carried
5. Director, Corporate Services & Treasurer, Report CST 43-11
2012 Temporary Borrowing By-law
8
I
Caq oq Joint Planning & Development and
MCKERING Executive Committee 23
Meeting Minutes
Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
Recommendation
Moved by Councillor McLean
Seconded by Councillor O'Connell
1. That Report CST 43-11 from the Director, Corporate Services & Treasurer be
received;
2. That the temporary borrowing limit to meet 2012 current expenditures pending
receipt of taxes and other revenues be established at $36,000,000 for the .
period January 1, 2012 to September 30, 2012 inclusive, and $18,000,000
thereafter until December 31, 2012;
3. That the temporary borrowing limit for capital purposes for 2012 be established
at $32,000,000;
4. That the attached draft by-law providing for the temporary borrowing of monies,
be enacted; and,
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
Carried
6. Chief Administrative Officer's Report, CAO 14-11
Next Generation Common Communications Platform - "NextGen"
Recommendation
Moved by Councillor McLean
Seconded by Councillor O'Connell
1. That Report CAO 14-11 of the Chief Administrative Officer regarding the Next
Generation Common Communications Platform be received.
2. That the Council of The Corporation of the City of Pickering confirm its
commitment to participate, in conjunction with the other area municipalities and
the Region of Durham, in the common communications platform being
undertaken by the Region for police, fire and other services;
9
Gty Joint Planning & Development and
Executive Committee
PICKE~
Meeting Minutes
4 Monday, December 5, 2011
7:30 pm - Council Chambers
Chair: Councillor Ashe
3. That the Fire Chief, in conjunction with the appropriate staff, be authorized and
directed to continue to participate in the "Next Gen" Common Communications
Platform with the Region of Durham in anticipation of being operational in 2014;
4. That the Mayor and Clerk be authorized to sign any agreements necessary, in a
form acceptable to the Chief Administrative Officer, the Fire Chief, the Director,
Corporate Services & Treasurer and the City Solicitor, to ensure the City's
participation in the common communications platform;
5. That staff be directed to prepare a further report on this project for presentation
to and discussion with Council in advance of its inclusion in the 2013 Capital
Budget; and,
6. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect hereto.
Carried
(VI) Adjournment
The meeting adjourned at 10:15 pm.
III
10
2 5
PICKERING December 12, 2011
Presentations
1. Presentation from Ontario Woodcarvers Association
Re: Bicentennial Logo of the City of Pickering
2. Chris Braney, Pickering Trustee
Durham District School Board
Re: Mayor for a Day
3. Presentation of Certificates
Pawsitive Partners Award Recipients
i
I
26
cC itlf o~
PPAICKERING December 12, 2011
Delegations
1. Cody Morrison
I Am Who I Am
2. Rosemary McConkey
Re: Local Look Back Essay/Speech Competition
3. John Sabean
Re: Planning & Development Director's Report PD 35-11
i
qty o¢~
ICI 2 7
I I
PICKERING December 12, 2011
Correspondence Pages
1. Corr. 47-11 Motion to Endorse
Isa James 28-30
Heritage Pickering Advisory Committee
Correspondence received from Isa James, City of Pickering, on behalf of the
Heritage Pickering Advisory Committee seeking Council approval to forward the
attached letter to the Ministry of Transportation as well as approval to approach
the Rogers Family with respect to the preservation of Rogers Farm.
28
PUCKERING Memo
1811 BICENTENNIAL 2011
~o
To: Debbie Shields December 6, 2011
City Clerk
From: Isa James
Planner II
ORIGINALTO:
Copy: Members, Heritage Pickering Advisory Committee COPY TO:
it
D-1 qo
Regional Councillor -Ward 3
Chief Administrative Officer CORR, FILE
Director, Planning & Development TAKE ; APR. ACTION
o n ~ ~,n or s e
Manager, Development Review & Urban Design Mo+
Subject: Letter to the Ministry of Transportation Regarding the
Demolition of Structures Affected by the Highway 407 Extension
- File: A-1410-005
Please include the attached letter to Darlene Proudfoot of the Ministry of Transportation under
"Correspondence" in the agenda of the December 12, 2011 Council Meeting. The Heritage
Pickering Advisory Committee is seeking Council approval to the.letter and to give permission to
approach the Rogers Family in assisting in preservation initiatives.
At its meeting of October 25, 2011, the Heritage Pickering Advisory Committee resolved:
1. That staff be authorized to prepare correspondence for submission in the agenda for the
November 17th meeting of Council to request approval of the above-noted draft letter (letter
to MTO) in order to forward it onto the Ministry of Transportation; and
2. That the Heritage Pickering Committee be granted approval to approach the Rogers family,
being a large corporation, to assist in the preservation of Rogers Farm.
Although the Committee resolution reflects a November 17, 2011 target date for inclusion in a
Council agenda, this date was not achievable. Heritage Pickering and.City staff have been
corresponding with the Ministry of Transportation for several years in regard to the disposition of
cultural heritage resources that will be affected by the easterly extension of Highway 407. This
letter finalizes the Committee's recommendations in regard to these resources.
IJ:ld
JAijamesWedtageW07 exlensionlmM407.doc .
Attachment
2.9
.December X, 2011
Darlene Proudfoot
Senior Environmental Planner
Planning & Environmental Office, Central Region
Ministry of Transportation
3rd Floor, Building D
Downsview Complex
1201 Wilson Avenue
Toronto, ON M3M 1J8
Subject: Cultural Heritage Resources affected by east Highway 407 extension
- File: A-1410-005
Through the Environmental Assessment process for the eastward extension of
Highway 407, the Ministry committed to developing a strategy to address heritage
impacts and to consult with the City in this regard. Heritage Pickering appreciates the
on-going consultation process undertaken by,the°Ministry, acknowledges receipt of the
Cultural Heritage Evaluation Reports (CHERs) for 3805 Salem Road (Rogers Farm) and
3675 Sideline 14 and hopes that the remaining CHER's for 4005 Kinsale Road,
3500 Sideline 16, 3720 Salem Road and 3860 Lakeridge Road will soon be submitted
for Heritage Pickering's review.
During site visits to the Rogers Farm located at 3805 Salem Road, conducted earlier
this year it was apparent that all of the out buildings are in an advanced state of
disrepair. The farm house is very large, has undergone substantial internal and external
modifications and shows evidence of foundation failure on the west wall in the area of
the ground floor fireplace. Given that all of the structures are of stone and the mortar
joints have become extremely brittle, the potential for relocation and rehabilitation for
use at the Pickering Museum is considered cost-prohibitive.
The Heritage Pickering Committee further acknowledges that the Ministry of
Transportation has advertised certain structures to be available for private acquisition
and relocation including the Rogers Farm. We appreciate these initiatives and further
request that, in relation to Pickering properties, the Ministry:
Cultural Heritage Resources affected by December X, 2011
east Highway 407 extension 30
Page 2
• make provincially owned, adjacent lands that are not required for the
Highway'407 right-of-way or associated facilities, available to private interests to
purchase for potential relocation of heritage structures
• engage heritage salvage companies to remove any structures not involved in
relocation to allow the materials to be available for reuse in the heritage
rehabilitation industry and help redirect materials from landfill sites
• contribute any revenue generated through the sale, demolition or salvage of the
buildings to the Pickering Village Museum
• relocate some structures along the transitway lands for future use as "themed"
commuter amenity stations, and
• reuse eletients of the structures to the best potential for City gateway features
along Highway 407 and Highway 7
Please let us know the Ministry's position on these requests.
Yours truly
Dale Quaife
Chair, Heritage Pickering
DQ:IJ:xx
J:\james\Her tageW07 eztensiion4 MTO Dec 6.dac -
City oo
31
PICKERIN-
December 12, 2011
COMMITTEE REPORTS
a) Joint Report JT 2011-11 of the Joint Planning & Development and Executive
Committee
Pages
Part "A" Planning & Development Reports
1. Director, Planning & Development Report PD 34-11 16-18
Maida Group Holdings Ltd.
Plan of Subdivision 40M-2312
Final Assumption of Plan of Subdivision
Recommendation
1. That Report PD 34-11 of the Director, Planning & Development regarding the
final assumption of the works and services within Plan of Subdivision 40M-
2312 be received;
2. That the highway being Fairport Road within Plan 40M-2312 be assumed for
public use;
3. That the works and services required by the Subdivision Agreement within
Plan 40M-2312, which are constructed, installed or located on lands
dedicated to, or owned by the City, or on lands lying immediately adjacent
thereto, including lands that are subject to easements transferred to the City,
be accepted and assumed for maintenance; and
4. That the Subdivision Agreement and any amendments thereto relating to
Plan 40M-2312, be released and removed from title.
2. Director, Planning & Development Report PD 35-11 19-45
Proposed Actions to Preserve Selected Heritage Structures on Federal Lands and
the Proposed Relocation of Don Beer Memorial Park
Recommendation
1. That Council authorize staff to enter into a six-month lease with Transport
Canada, commencing in January 2012; for the four heritage structures
identified in Report PD 35-11 as having potential for long-term use by the
City, at an estimated cost of $15,000 plus applicable taxes;
32
2. That Council consider the cost of a feasibility analysis of the potential for long
term leasing and/or sub-leasing of these four listed structures as outlined in
Report PD 35-11, during the 2012 Budget discussions;
3. That Council authorize staff to:
a) enter into a six-month lease with Transport Canada, commencing in
January 2012, for the six heritage structures that have potential for
relocation by private interests as identified in Report PD 35-11, at an
estimated cost of $16,000 plus applicable taxes, and
b) facilitate a relocation program for these six structures through staff
resources or, if necessary, consultant services which would be
approved by Council through the 2012 Budget discussions;
4. That the Director, Corporate Services & Treasurer be authorized to pay the
costs identified in the above recommendations, and to charge these amounts
to the General Government, Purchased Services account pending approval
of the 2012 Current Budget;
5. That Council endorse the relocation of Don Beer Memorial Park to the federal
lands property at 1607 Highway 7; and
6. Further, that the appropriate City of Pickering officials be authorized to take
the necessary action to give effect thereto.
3. Director, Planning & Development, Report PD 37-11 46-61
Consultant Selection for the Downtown Intensification Program and for the
Downtown Stormwater Management and Diversion Study
Recommendation
1. That the proposal submitted by Urban Strategies Inc., in association with
HDR/iTrans, and Halsall Associates, dated November 9, 2011, to undertake
studies related to the land use framework component of the Downtown
Intensification Program in the amount of $122,898 excluding HST be
accepted, utilizing the City funding identified for this project in the approved
2011 Current Budget for the Planning & Development Department,
Professional & Consulting, Growth Centre (Account 2611.2392.0000);
2. That the proposal submitted by AECOM, dated November 10, 2011, to
prepare a Request For Proposal and provide project management of the
Downtown Stormwater Management and Diversion Study in the amount of
$91,800 including HST be accepted as provided for in the approved 2011
Current Budget for the Community Services Department, Professional &
Consulting, Downtown Stormwater (Account 2290.2392.0000);
3. That the appropriate City of Pickering officials be authorized to enter into any
agreements to give effect hereto; and
33
4. Further, that the City Clerk forward a copy of Report Number PD 37-11 to the
Region of Durham and the Toronto and Region Conservation Authority for
their information.
Part "B" Executive Reports
1 . Director, Community Services Report CS 43-11 62-72
Stormwater Management Design Guidelines
Recommendation
1. That Report CS 43-11 of the Director, Community Services, regarding the
Stormwater Management Design Guidelines be received;
2. That Council endorse the Stormwater Management Design Guidelines; and
3. That Staff be authorized to release these guidelines to the holders of the
City's Development Control Design Standards as an addendum, and to
provide the electronic version to the public upon request.
2. Director, Community Services, Report CS 44-11 73-101
Technical Review for the Seaton Neighbourhood Functional Servicing and
Stormwater Reports
Recommendation
1. That Report CS 44-11 of the Director, Community Services, regarding the
Technical Review for the Seaton Neighbourhood Functional Servicing and
Stormwater Reports be received;
2. That the letter proposal from Sorenson Gravely Lowes Consulting Associates
Inc. and SCS Consulting Group Ltd. for consulting services related to the
technical review of the Seaton Neighbourhood Functional Servicing
Stormwater Reports for the six Neighbourhoods (16 - 21), in an amount not
to exceed $93,711 including HST and disbursements be approved; and
3. That appropriate City of Pickering staff be authorized to enter into any
agreements to give effect thereto.
3. Director, Corporate Services & Treasurer, Report CST 42-11 114-117
2012 Interim Spending Authority
Recommendation
1. That Report CST 42-11 from the Director, Corporate Services & Treasurer
be received;
2. That the 2012 Interim Operating Expenditures be approved at 50% of the
prior year's budget, including adjustments as contained in Attachment 1,
pending approval of the formal 2012 Current Budget by Council; and,
34
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
4. Director, Corporate Services & Treasurer, Report CST 43-11 118-122
2012 Temporary Borrowing By-law
Recommendation
1. That Report CST 43-11 from the Director, Corporate Services & Treasurer
be received;
2. That the temporary borrowing limit to meet 2012 current expenditures
pending receipt of taxes and other revenues be established at $36,000,000
for the
period January 1; 2012 to September 30, 2012 inclusive, and $18,000,000
thereafter until December 31, 2012;
3. That the temporary borrowing limit for capital purposes for 2012 be
established at $32,000,000;
4. That the attached draft by-law providing for the temporary borrowing of
monies, be enacted; and,
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
5. Chief Administrative Officer's Report, CAO 14-11 123-147
Next Generation Common Communications Platform - "NextGen"
Recommendation
1. That Report CAO 14-11 of the Chief Administrative Officer regarding the Next
Generation Common Communications Platform be received.
2. That the Council of The Corporation of the City of Pickering confirm its
commitment to participate, in conjunction with the other area municipalities
and the Region of Durham, in the common communications platform being
undertaken by the Region for police, fire and other services;
3. That the Fire Chief, in conjunction with the appropriate staff, be authorized
and directed to continue to participate in the "Next Gen" Common
Communications Platform with the Region of Durham in anticipation of being
operational in 2014;
4. That the Mayor and Clerk be authorized to sign any agreements necessary,
in a form acceptable to the Chief Administrative Officer, the Fire Chief, the
Director, Corporate Services & Treasurer and the City Solicitor, to ensure the
City's participation in the common communications platform;
5. That staff be directed to prepare a further report on this project for 35
presentation to and discussion with Council in advance of its inclusion in the
2013 Capital Budget; and,
6. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect hereto.
Ctq o¢~
3 6
PICKERING
December 12, 2011
By-laws
7182/11 Being a by-law to appoint By-law Enforcement Officers for the
purpose of enforcing parking restrictions on private property. (By-
law attached)
7183/11 Being a by-law to authorize the temporary borrowing of monies to
meet the current and capital expenditures of the City of Pickering
for the year 2012. [Refer to Joint Planning & Development and
Executive Pages 121 - 122]
The Corporation of the City of Pickering 37
7182/11
Being a by-law to appoint By-law Enforcement Officers for the uPu rpf
Enforcing. Parking Restrictions on Private Property
WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as
amended, a municipal council may appoint persons to enforce the by-laws of the
municipality; and
WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement
officers are peace officers for the purpose of enforcing municipal by-laws;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. That the following people be hereby appointed as municipal law enforcement
officers in and for the City of Pickering in order to ascertain whether the
provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the
said By-law and are hereby authorized to enter at all reasonable times upon
lands municipally known as:
a) 1000, 1200 & 1400 The Esplanade, 1525& 1535 Diefenbaker Crt., 1530 &
1540 Pickering Parkway, 1295 Wharf Street, 1865 Kingston Road and
1885 Glenanna Road
Steve Derrett
2. The authority granted in section 1 hereto is specifically limited to that set out in
section 1, and shall not be deemed, at any time, to exceed the authority set out in
section 1.
3. This appointment shall expire upon the persons listed in section 1a) ceasing to be
an employee of Paragon Security or upon Paragon Security ceasing to be agents
for 1000, 1200 & 1400 The Esplanade, 1525& 1535 Diefenbaker Crt., 1530 &
1540 Pickering Parkway, 1295 Wharf Street, 1865 Kingston Road and 1885
Glenanna Road, whichever shall occur first.
4. The provisions of this by-law shall come into force and take effect on the day of
the final passing thereof.
38
By-law No. 7182/11 (Con't) Page 2
By-law read a first, second and third time and finally passed this 12th day of December,
2011.
David Ryan, Mayor
Debbie Shields, City Clerk
I
I
Caq o¢~ Minutes/Meeting Summary
Sustainable Pickering Advisory Committee
CAO Boardroom
MKKE Wednesday, August 10, 2011
11:30 am
Attendees: Doug Dickerson, Chair, City Councillor, Ward 2
Peter Rodrigues, Regional Councillor, Ward 3
Tom Melymuk, Director, Office of Sustainability
Chantal Whitaker, Coordinator, Sustainability
Terry Green, President, Green Path
Carol Redmond, (Acting) Executive Assistant, Council Office (Recording Secretary)
Absent: Mayor Ryan
David Pickles, Vice-Chair, City Councillor, Ward 3
Lynn Winterstein, Manager, Marketing & Business Development
Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
a ro nate
1. Seaton Sustainable Placemakin Guidelines T. Mel muk
T. Melymuk distributed the draft Sustainable Place-Making
Guidelines for information and review. This draft includes
photos, scorecards and enhancements.
T. Melymuk advised that once finalized, the Guidelines will be
forwarded to Council for approval. This should be done
before the end of the year, prior to the Seaton OMB hearings
now scheduled for January, 2012.
T. Melymuk commented that the Guidelines are specific to
Seaton, but once finalized, they can be utilized as a basis for
drafting citywide guidelines next year.
Councillor Rodrigues asked if the Guidelines will include
Duffin Heights. T. Melymuk advised that Duffin Heights will
be included in the citywide guidelines.
Councillor Rodrigues suggested that, when naming levels to
use clear labels such as Sustainable Silver or Gold.
Councillor Dickerson arrived at the meeting at 11:43 am.
Councillor Dickerson asked if the Guidelines could be
adopted citywide. T. Mel muk responded that the Seaton
Page 1
CORP0228-2/02
Guidelines can be used as a basis for citywide guidelines that
could be prepared next year.
Councillor Dickerson commented that the City has to start
somewhere and suggested they not wait a year for the
citywide guidelines to be implemented. T. Melymuk advised
that he felt it would be a matter of three or four months as the
document requires careful review to ensure the language is
appropriate for all neighbourhoods in the City
Councillor Dickerson suggested that the Sustainable T. Melymuk to ask
Pickering Advisory Committee be acknowledged in the consultant to include
Guidelines. acknowledgment of
SPAC in the
Guidelines
2. Schedule for Measuring Sustainabili Report C. Whitaker
C. Whitaker advised that she will review the work plan schedule
with committee members and that T. Green will provide an
overview of the survey results. She advised that work on the
new indicators is 90% complete and updates to the existing
indicators will be completed in the next two weeks.
C. Whitaker distributed copies of a table which outlined the
twenty-nine indicators. She advised that the items marked in
yellow indicate the indicators were new or revised. For
example:
• number 2 merged two tree related indicators
number 13 fills in the community participation gap
from the first report
• number 14 -fills in the community perception of
sustainability gap that we needed the survey to
address
• number 24 was originally specific to solar energy
but now includes any renewable energy resource
C. Whitaker advised that they have reengaged Philippa
Campsie to assist with the organization and writing of the final
document. Once they are satisfied with the text, it will be sent to
the designer for layout and inclusion of photography. They are
reviewing new ways to show the report online. They are still
looking for a fall release followed by a comprehensive
marketing campaign.
T. Green provided an overview of the survey and advised that
overall he was happy with the participation. He reported the
following:
Page 2
CORP0228-2/02
• .234 participants in all with a 90% completion rate
with a good cross-section of demographics
• youth and those with less education were under
represented
• university graduates participated twice as much but
this may have to do with the fact that overall
Pickering residents have a higher level of education
than the national average
• 55% of the participants heard about the survey
through newsletter networks and emails
• 75% of the participation came through the City's
website
• 9% through social media
• 19% from local newspapers
• 16% from local facilities
Perception of City Services
• participants were happy with fire, police, recreation
activities and dissatisfied with transportation,
pedestrian routes especially sidewalks
Councillor Dickerson commented that Council has been
pushing for sidewalks and.these results will be helpful.
Terry continued with the overview of the survey.
Perception of community safety
• based on scenarios, 96% felt safe in the daytime
• 91 % felt safe at home at night
• 25% felt unsafe if alone after dark, walking, in a car
parking lot or using public transit
Perception of Pickering as a place to live since moving here
• 44% say no change
• 28% thought it was better, 26% worse
Perception of neighbourhood
• 92% were satisfied with their neighbourhood
• only 2% were very dissatisfied
Councillor Dickerson commented that the favourable results
may have to do with personal contact with staff, Council and
Customer Care.
Leisure, social and cultural activities
• participants were satisfied with parks, trails,
conservation areas, waterways, libraries, golf,
Page 3
CORP0228-2/02
I~
i
concerts, plays, places of worship
• not satisfied with shopping, movie theatres and local
newspapers
Sustainability efforts
• 82% very or somewhat satisfied
• 96% made sustainable choices in their households
Locally grown food
• 86% awareness of locally grown food
• 50% were frequently buying locally grown food
• 1/3 buying from local farmers
Community volunteerism
• 2/3 did their volunteering in Pickering, averaging 49
hours each per year, 61 hours total in and outside of
Pickering
• 45% of residents volunteer
• 20% do fundraising
Downtown revitalization
• participants felt that more green space and trees
were most important followed by: walkability, sense
of vitality, unique food and drink establishments,
places to sit and people watch
• at the bottom of the list were, unique architectural,
entertainment, architectural design , cultural
attractions and gathering places
Councillor Dickerson commented that this will be a good
document to share with other municipalities.
Councillor Dickerson commented that feedback is an important
issue for the next survey. Councillor Rodrigues agreed and
commented that corrective feedback is also important.
Councillor Dickerson commented that it would be good to
capitalize on the results and incorporate the findings in Council
newsletters.
3. Pickering Farmers Market C. Whitaker
C. Whitaker advised that Lorna Murphy from the Pickering
Town Centre was extremely pleased so far with the Pickering
Farmers Market. They currently have twelve vendors and six
more that would like to participate.
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The market days are going well and although it is hard to get a
formal count, there are hundreds of people coming to it weekly.
Many vendors report selling out of certain items by the end of
the day. They plan to continue with the weekly themes i.e.
organics, sustainability, safety. 350 items have been collected
so far for the food bank.
Councillor Rodrigues commented that they should start the
market earlier next year.
4. Contribution Program C. Whitaker
C. Whitaker advised that since they last met they have received
one additional contribution from Brookdale Homes. To date
they received a total of $12,000.
5. Bike to Work and Clean Air Commute events C. Whitaker
C.Whitaker advised that the focus in May and June was on
sustainable transportation and staff engagement.
They have installed a new bike rack to replace the one that was
removed from the underground parking garage. Staff have
been advised that if they bike to work they can shower at the
Recreation Complex without having to purchase a membership.
Councillor Dickerson asked if there was a bike rack at the C. Whitaker to action.
Recreation Complex. C. Whitaker will check.
C. Whitaker advised that 11 staff participated in Bike to Work
Day. She commented that Ajax had 8 staff participate and that
the Region of Durham had 42.
C. Whitaker commented that several staff advised her that they
would have participated, but did not feel safe riding their bikes
on Kingston Road, Brock Road, Finch or Bayly. C.Whitaker
commented that on the Canadian Cycling Magazine online
survey about the worst (and best) places to cycle, Durham
Region is getting quite a few people commenting that it's in the
"worst" category.
An Emergency Ride Home program has been recently
implemented, so if staff carpool to work and for example, need
to leave suddenly, the City will pay for a taxi ride home. They
will also be installing two priority spots in the south parking lot
for staff that carpool.
C. Whitaker advised that 22 staff participated in the Carpool
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Lunch & Learn.
The Clean Air Commute saw 51 staff participate which is an
increase of last year and percentage wise, averaged more
participants than the Region.
They also hosted a "learn to ride a segway" Lunch & Learn and
developed a new Smart Commute section on the Intranet.
Councillor Dickerson commented that they had a good program
going and would love to see more than one Sustainable
Pickering Day a year, on a regular basis such as at the
Recreation Complex or another venue. Tom responded that
they could do another blitz as more initiatives arise.
6. Other Business All
Councillor Dickerson thanked Committee members for all of
their hard work.
Next meeting date to be scheduled.
Meeting Adjourned: 1:17 pm
Copy: CAO
City Clerk
i
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City o~ Minutes/Meeting Summary
Sustainable Pickering Advisory Committee
i CAO Boardroom
MCKE Wednesday, October 26, 2011
L 11:30 am
Attendees: Mayor Ryan
Doug Dickerson, Chair, City Councillor, Ward 2
David Pickles, Vice-Chair, City Councillor, Ward 3
Peter Rodrigues, Regional Councillor, Ward 3
Tom Melymuk, Director, Office of Sustainability
Lynn Winterstein, Manager, Marketing & Business Development
Chantal Whitaker, Coordinator, Sustainability
Terry Green, Durham Sustain Ability
Carol Redmond, (Acting) Executive Assistant, Council (Recording Secretary)
Absent: N/A
Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
1. Presentation: Sustainabilit Survey Report Ter Green
Councillor Dickerson called the meeting to order at 11:35 am.
T. Green provided an overview of the survey results. A copy
of the survey results was distributed to Committee members.
T. Green advised that overall, the survey results indicated
positive feedback from the community. Baselines have now
been established, and community feedback obtained to
support future work.
Councillor Dickerson suggested the Committee wait to
discuss the details of the report until Mayor Ryan arrived.
Mayor Ryan arrived at 11:55 am.
A Discussion ensued regarding the survey results.
Committee Members agreed that the survey presentation
was excellent. The objective of the survey was accomplished;
baseline measurements for sustainability indicators were
established.
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i
T. Melymuk noted that caution should be taken when
interpreting and/or over analyzing the results as the survey
provides only a part of the City's sustainability picture.
Councillor Dickerson commented that we have a good
baseline, and it will be interesting to compare with future
surveys. Those that were engaged will be interested to see
the results outlined within the Measuring Sustainability
Report.
Mayor Ryan asked if there was a way to further correlate the
findings with demographics. T. Green responded that further
work could be done if requested by the City.
After discussion regarding the locally grown food component
of the survey, L. Winterstein commented that the participating
farmers advised that the Pickering Town Centre market was
the most successful one in Durham.
Councillor Dickerson thanked T. Green for his informative
presentation.
T. Green left the meeting at 12:45 pm.
Councillor Rodrigues questioned why residents were not
members of the Sustainable Pickering Advisory Committee.
Councillor Dickerson explained that the initial decision was to
only have councillors on the Committee to provide
appropriate political guidance. to the program, but that in time,
membership may be opened to include residents.
2. Measuring Sustainabilit Report Update C. Whitaker
C. Whitaker advised that the draft Measuring Sustainability
Report will be provided to the Committee for review in
November.
Promotion of the report will include all communication tools
such as newsletters, social media, media releases etc.,
including the production of a small card that will be easier to
carry around and will include an invitation to visit an HTML site
linked to the report and a QR code to scan for smart phone
users.
T. Melymuk reminded members that the first report (released in
2010) covered only half of the indicators. The second report will
include all indicators.
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C. Whitaker advised that the final draft will be ready by year
end.
Councillor Dickerson suggested that the next meeting focus on
the Measuring Sustainability report and its release to Council.
3. 2012 Work lan T. Mel muk
T. Melymuk distributed a draft 2012 workplan. Discussion
ensued on the following items.
Sustainable Neighbourhood Challenge
C. Whitaker provided an overview of the 'Festival of
Neighbourhoods' program in Kitchener where the City
challenged its residents to organize themselves into
neighbourhood groups, and register for events and initiatives in
the community. Through a capital infrastructure grant, a
$10,000 award was invested into the winning neighbourhood.
C. Whitaker suggested that the City could develop a similar
program, focusing on sustainability initiatives.
C. Whitaker noted that the City is trying to find more
interesting ways to engage the community. She commented
that it may be appropriate to use the contribution program
funds to support the City's neighbourhood challenge.
Committee members were generally supportive of this
approach.
Development Guidelines for Downtown Pickering
T. Melymuk reported that staff are in the process of hiring a
consultant to assist staff in the planning and design study for
Downtown Pickering. That study will include the preparation of
sustainable place-making guidelines for the downtown.
Sustainable Pickering Corporate Policy
T. Melymuk advised that a Corporate Sustainability Policy will
be developed in 2012. The policy will be used to formalize the
City's sustainability practices and protocols to remind staff of
the City's interest in sustainability, and help them work and
behave in a sustainable manner.
FCM's Partners for Climate Protection Program
T. Melymuk advised that a number of years ago, Pickering
completed three of the five steps of FCM's Climate Protection
Program, and that we will commence required work in 2012 to
complete the last two steps in the program.
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Sustainable Pickering Day
T. Melymuk proposed that Sustainable Pickering Day again be
held in conjunction with Earth Hour in 2012 (i.e. Sat. March 3).
Staff will also consider launching the Sustainable
Neighbourhood Challenge on that day.
Sustainability Events and Partnerships
T. Melymuk advised that staff will continue to participate in
events such as Clean Air Commute and Bike to Work Day and
committees like GTA Clean Air Council and Durham
Environmental Coordinating Committee.
Sustainable Pickering Contribution Program
The program brought in a record $12,000 this year. In terms of
next year's program, consideration will be given to directing
some or all of the funds raised to the City's Neighbourhood
Challenge.
4.: Other Business All
C. Whitaker advised that the Region of Durham has hired Brian
Kelly, a full-time, Manager, Sustainability.
Next meeting date: December 14, 2011.
Meeting Adjourned: 1:40 pm
Copy: CAO
City Clerk
I
Page.4
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City o¢~ Minutes / Meeting Summary
Accessibility Advisory-Committee
Wednesday, November 2, 2011
PI CKERI 7:00 Room prn
Main Committee o
Attendees: Councillor O'Connell
Keith Falconer, Chair -
Terence Arvisais, Vice Chair
M. Brenner
Tanya Logan
Doodnauth Sharma
Don Tierney
Jacob Yacoumidis
Prem Noronha-Waldriff
L. Roberts, Recording Secretary
i
Absent: Ida Fogo
Stephen Little
Donna Manning
Aisha Nathifa Heywood
Sue Wilkinson
Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion)` (include deadline as
appropriate)
1. Welcome & Introductions Keith Falconer
.
Keith Falconer welcomed everyone to the meeting and
introduced Debbie Shields, City Clerk.
2. Delegation
Debbie Shields, City Clerk appeared before the Committee to
answer any questions or concerns with respect to Committee
Governance. She noted the importance to set the meeting
schedules at the beginning of each calendar year and to try to
adhere to the dates throughout the year. She provided an
overview of the City Policy and Terms of Reference, providing
copies for all members. She noted the Committee should start
preparing their annual report and 2012 workplans for
submission in 2012. She also noted that the appointments for
Chair and Vice-Chair will be coming up in January, noting that
the position of Chair is a one year term, which is up for re-
appointment each year, with a maximum term of 2 years.
She informed the Committee that an revisions or additions to
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the Terms of Reference could be forwarded to her
electronically.
3. Adoption of Minutes All
Review & Approval of Minutes
Moved by M. Brenner
Seconded by T. Arvisais
That the minutes of the September 28, 2011 meeting be
adopted as amended.
4. Accessibility Awareness Event - November 5 All
P. Noronha-Waldriff provided an update on the Accessibility
Awareness Event for Saturday, November 5th. She noted
everything was set to go with a start time of 11:00 am and
displays at 9:00 am. She noted two more volunteers were
rvisais volunteered to
needed to help at the booths and T. A
assist from 9 - 11:30 am. Those members who had previously
volunteered noted they would also be available to assist
throughout the day. P. Noronha-Waldriff also provided an
overview of the materials which would be available at the
Committee's booth.
Discussion ensued with respect to the possibility of having an
interpreter available and it was suggested this could be pursued
for next year's event.
5. 5-Year Accessibility Plan - Review
• A detailed discussion ensued with respect to the 5-Year
Accessibility Plan with the following comments being
noted;
• excellent document - lots of research done
• some items could be implemented prior to compliance
• Built Environment Standard - no standards set yet in
legislation
• how to ensure these recommendations happen
• pursue possible funding options from Federal and
Provincial levels as well as other programs currently in
place
• establish a dedicated amount from taxes collected for r
Accessibility Capital Budget projects - creation of a
reserve fund
• larger expenditures seem to be put in later years
• automatic door openers at Millenium Square should be a
priority
• upgrade of Council Chambers to include accessible
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viewing area (this item may already be included in the
City of Pickering's budget for the future)
P. Noronha-Waldriff noted that staff do outsource whenever
possible, and have made application in the past. She noted an
email had just been received from a Federal representative to P. Noronha-Waldriff to
appear at a Committee meeting., P. Noronha-Waldriff noted action
she would follow up on this for the new year.
Councillor O'Connell noted her agreement with the idea of
dedicated funding from such areas as a reserve fund into which
donations could be received.
Questions arose with respect to what Capital Projects were
done in 2011. P. Noronha-Waldriff noted that the report is P. Noronha-Waldriff to
available on the City website, but she would bring a status action
report to the November 23`d meeting. Further discussion ensued with respect to the distribution of the
City's budget to incorporate the projects in the 5 year plan.
Procedures for a reserve fund were discussed.
It was the general consensus of the Committee to have the
Director, Corporate Services & Treasurer or the Manager,
Finance & Taxation attend the November 23rd meeting to L. Roberts to action
discuss reserve funds further and also to answer questions with
respect to the budget process.
Moved by M. Brenner
Seconded by J. Yacoumidis
1). That the Five Year Accessibility Plan be accepted with
revisions as discussed, save and except the Built Environment
Standard section; and,
2) That the Built Environment Standard section of the Five
Year Accessibility Plan be deferred until such time as a
representative from the Finance Department has met with the
Committee.
Carried
6. Accessibili 'Surve
P. Noronha-Waldriff provided copies of the Accessibility Survey,
which was a combined effort between D. Tierney and S.
Wilkinson. D Tierney provided a brief overview and the
following suggestions were made;
• remove the first 3 lines which would remove name and
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contact information
• ask respondents to use geographic location
• include a City contact if the individual wishes to contact
someone from the Committee or City staff
• look at including an insert in the tax bills to go out to all
residents with a link to the survey
• possibly look at including the survey in the
Spring/Summer Directory
• working with IT staff to have available on line
P. Noronha-Waldriff advised that she would update the survey P. Noronha-Waldriff to
and email to all members for review at the November 23~d action
meeting.
7. Other Business
7.1) M. Brenner questioned whether there was a citizen of
Pickering appointment on the Durham Region Accessibility
Committee. P. Noronha-Waldriff noted that there are
representatives on the Durham Region Accessibility Advisory P. Noronha-Waldriff to
Committee, and will look into whether any Pickering residents action
were appointed to the Transit Committee.
P. Noronha-Waldriff to
It was questioned whether the Accessibility members could action
obtain the agendas and minutes for these meetings.
M. Brenner also suggested looking into using the "Accessible
Pickering" logo as a marketing tool.
7.2) Councillor O'Connell invited the members to participate in
the Remembrance Day ceremonies being held at the City on
November 6th at 10:30 am and November 11th at 10:45 am at
Esplanade Park.
She also noted the Santa Claus Parade which is taking place
on November 12t". It was questioned whether Accessibility
could have a banner on the City's float.
7.3) Councillor O'Connell noted that when representatives from
Durham Region Transit Accessible Services were in
attendance, she had raised the issue of improving specialized
services. She noted this has now been included in the
Region's budget and will continue to follow up on the
implementation in 2012.
7.4) P.Noronha-Waldriff referred to a newspaper article with P. Noronha-Waldriff to
respect to youth suicide. She suggested the Committee could action
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form a connection with the schools through their "I am Who
am" program.
8. Next Meetin & Adjournment
Next meeting to be held on Wednesday, November 23, 2011
at 7:00 pm.
Moved by Councillor O'Connell
Seconded by M. Brenner
That the meeting be adjourned.
CARRIED
Meeting Adjourned: 9:05 pm
Page 5
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a¢~ Minutes / Meeting Summary
Accessibility Advisory Committee
Wednesday, November 23, 2011
PI KERING 7:00 pm
Main Committee Room
Attendees: Councillor O'Connell
Keith Falconer, Chair
Terence Arvisais, Vice Chair
Maurice Brenner
Doodnauth Sharma
Don Tierney
Jacob Yacoumidis
Ida Fogo
Stephen Little
Aisha Nathifa Heywood-Delpeache
Sue Wilkinson
Prem Noronha-Waldriff
L. Roberts, Recording Secretary
Absent: Tanya Logan
Donna Manning
Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
a ro' riate
1. Welcome & Introductions Keith Falconer
Keith Falconer welcomed everyone to the meeting and
introduced the first delegation.
Moved by M. Brenner
Seconded by D. Sharma
That one additional item be added to the agenda under
delegations.
Carried
2. Delegation
1) 1 Am Who I Am
Cody Morrison appeared before the Committee to provide an
overview of their organization I Am Who I Am. Through the aid
of a power point presentation, he provided background
information on their organization comprised of students as well
as school leaders which was launched at Pine Ridge
Secondary School on November 14, 2011.
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He noted their goal is to raise awareness and support of those
affected by cancer and muscular dystrophy. He provided
information on their fundraising efforts, noting their goal is to
raise $10,000 for the purchase of a wheelchair, in the hopes of
donating this to a Pickering family in need in memory of Mitchell
Wilson.
A question and answer period ensued. The members
expressed their interest in assisting the organization and
questioned how this could be achieved.
P. Noronha-Waldriff invited the organization to attend various
upcoming events that the City of Pickering will be hosting.
K. Falconer thanked the delegations for attending and Cody
Morrison presented the Committee with a poster. He also
noted that the information on the organization is available
through the school's website.
2) Durham Region Rapid Transit
James Garland, Project Manager, appeared before the
Committee on behalf of Durham Region Rapid Transit. He
provided members with handouts as well as a power point
presentation.
He provided an outline on the Highway 2 Priority Measures,
alternative design concepts, accessibility plans and the next
steps. He noted the Highway 2 corridor challenge to
accommodate growth and stated the need to change people's
mode of transportation. He explained the factors involved when
the options for the plan were considered. He noted that by
2031 the Region's population is projected to approach one
million people. Highway 2 will continue to be one of Durham
Region's most important corridors.
He outlined the transit priority measures and long term strategy
to handle demand, showing the four alternate solutions
considered and identifying the preferred solution of curbside
bus only lanes with on-road buffered bicycle lanes.
He outlined the accessibility aspects, including buses, stops,
sidewalks and crossings, identifying how intersections will be
changed. He explained the reasons for right turn
channelization lanes and identified pedestrian concerns.
He noted it is now at the consulting stage with the next steps
being to review all public and agency comments, reevaluate the
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alternatives, and prepare the EA with a target date of February
or March, 2012 and 2013 for construction to begin.
A question and answer period ensued with questions regarding
winter maintenance, right turn signalizations and countdown
signals as well as timeframes. Members also questioned
whether there would be a policy on curb cuts and grades. Mr.
Garland noted he would share the detailed plans with the
Committee.
3. Adoption of Minutes All
Review & Approval of Minutes
Moved by T. Arvisais
Seconded by M. Brenner
That the minutes of the November 2, 2011 meeting be adopted.
Carried
4. Accessibility Awareness' Event De-Brief All
P. Noronha-Waldriff provided an update with respect to the
Accessibility Awareness Event held on November 5th
The following comments were noted:
• Date & Time - could look into December 3rd to coincide
with International Day of Disabled Persons or in
conjunction with Accessibility Awareness Week
• Centre Court venue in Pickering Town Centre proved to
be a good location
• Alternate location of food court could be quite cramped
with less visibility
• Look into email promotion by Pickering Town Centre
• Keep in touch with participating groups throughout the
year - possibly by forwarding out.the minutes
• Shorten time gap between speakers
• Improve on press coverage for next year
P. Noronha-Waldriff stated she had received good feedback
from the participants and asked members to keep in mind
throughout the year possible speakers or groups to contact for
next year.
K. Falconer thanked members for their participation in the
event.
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5. 2012-2016 Accessibility Plan
P. Noronha-Waldriff informed the Committee that the Chief
Administrative Officer and the Director, Corporate Services &
Treasurer were unable to attend tonight's meeting, but were on
the agenda for the January 25th meeting.
Discussion ensued with respect to the deferred portion of the
Accessibility Plan, being the Built Enviroment Standard with
concerns respecting the timelines for inclusion in the 2012
budget. It was noted the importance to have a reserve fund
for projects which were not tied into large projects already in the
budget, but for the stand alone projects such as the washroom
doors at the waterfront.
The need for an accessible component in the budget was
stressed, particularly for retrofit.
6. Accessibility Survey
Discussion ensued with respect to the accessibility survey
completed by D. Tierney and S. Wilkinson, with the primary
issue being whether to ask for the person's name on the
survey.
It was suggested that direction be obtained either through the
City Clerk or City Solicitor on matters of seeking information of L. Roberts to action
this nature from the residents. They questioned the legalities
with respect to human rights, etc. The committee members felt,
it was important to be able to contact the person filling out the
survey.
Discussion ensued on the format of the survey as well as
timelines to launch and methods in which to provide residents
access to the survey.
7. Site Plan Review
The Committee reviewed the site plan application for First Gulf
with the following comments being made:
• Parking standards not being met
• Signage for parking not displayed on site plans
It was suggested that the Committee ask for a review of the
parking standards. It was felt the current standards are
obsolete and do not take into account current demographics. It
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CORP0228-2/02
was suggested this be placed on the next agenda for
discussion. P. Noronha-Waldriff to
action
8. Other Business
1) M. Brenner questioned whether the Committee had ever set P. Noronha-Waldriff to
aside time for a planning exercise with respect to a 2012 work action
plan and asked that a copy of the 2011 work plan be provided
to the members.
2) Councillor O'Connell informed the Committee she had
attended a Joint Works Committee meeting at the Region and
brought up the issue of intersection timing. She noted they
were open to working with groups on specific locations and
asked members to bring back any concerns they may have at
the next meeting. She will forward concerns to the Commission
of Works at the Region of Durham and continue to provide
updates on this matter.
3) Councillor O'Connell noted she has begun to work with City
of Pickering staff on the hiring of persons with disabilities with
the hopes of working this into the current framework. Positive
steps have been taken in this respect and a presentation on
this matter will be held at the February meeting of the
Accessibility Advisory Committee.
3) Councillor O'Connell noted her concerns with the policy on
drive thrus in the City of Pickering as well as full station gas
stations. She indicated she would work on a policy to bring
forward at the next meeting.
4) K. Falconer advised the Committee that he had attended the
Ontario Federation of Labour (OFL) Convention in Toronto
recently on anti-homophobic and bullying issues. He noted he
had expressed his support of a program to end bullying,
reading out his resolution. He noted the position did not go far
enough, but stated he was able to get an amendment to include
disabled persons.
8. Next Meeting & Adjournment
Next meeting to be held on Wednesday, January 25, 2012 at
7:00 pm.
Moved by T. Arvisais
Seconded by A. Nathifa Heywood-Delpeache
That the meeting be adjourned.
CARRIED
Meeting Adjourned: 9:50 pm
Page 5
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City v~ Minutes
Waterfront Coordinating Committee
i 1 November 17, 2011
PICKERING 7 00 pm
Main Committee Room
Attendees: Councillor O'Connell
Councillor Dickerson
Jim Dike, Chair
Jim Berry
Sean Wiley
Keith Falconer
Maureen Robbins
Jean Veronneau
Arnold Mostert, Coordinator, Landscape & Parks Development
Nancy Gaffney, TRCA
L. Roberts, Recording Secretary
Absent: Kathleen Corcoran
Patricia Short-Galle
Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome & Introductions
J. Dike welcomed everyone to the meeting.
2.0 Delegations
Debbie Shields, City Clerk appeared before the Committee and
provided an overview on Committee Governance. She
reminded the Committee that the 2012 workplan and 2011
annual report will need to be submitted no later than March,
2012. She noted the importance to set the meeting schedules
at the beginning of each calendar year and to try to adhere to
the dates throughout the year. She also noted the importance
of attendance in order to ensure a quorum. She stated that the
appointments for Chair and Vice-Chair will be coming up in
January, noting that the position of Chair is a one year term,
which is up for re-appointment each year, with a maximum
term of 2 years.
3.0 Agenda/Minutes
Moved by M. Robbins
Seconded b K. Falconer
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Item / Details & `Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
That two additional items be added to the agenda under new
business.
Carried
Moved by K. Falconer
Seconded by M. Robbins
That the minutes of the September 15, 2011 meeting of the
Waterfront Coordinating Committee be approved.
Carried
4.0 Correspondence
J. Dike noted the correspondence which was distributed by
email to the members regarding the Waterfront Regeneration
Trust meetings. C. O'Connell noted that she attends each year
and will keep the members updated. N Gaffney also noted she
will be attending.
5.0 New Business
4.1) Scudellari Property
Moved by J. Berry
Seconded by J. Veronneau
That the Committee recommends that the former Scudellari
property be formally recognized as "POINT 19" to honour the
former residents, Norman and Beryl Scudellari, for their
significant contribution towards safe boating within
Frenchmans Bay.
Motion deferred later in the meeting
(Refer to following motion)
Moved by Councillor Dickerson
Seconded by J. Veronneau
That the motion be deferred until such time as the public
information centre dealing with the Frenchmans Bay Waterfront
Master Plan has taken place, at which time public input could
be received on the naming of the property.
Page 2
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Item / Details & Discussion & Conclusion Action Items/ Status
Ref # (summary of discussion) (include deadline as
appropriate)
Carried
4.2) Waterfront Master Plan
A. Mostert provided an update with respect to the Waterfront
Master Plan. He noted they had been waiting for the issues
surrounding the Scudellari property to be dealt with prior to
holding the Public Information Centre. He also noted the
TRCA have some concerns with the Canoe Club facility layout
that need to be resolved. The consultant has prepared a plan
and adjustments will be made in the next week or two once the
Canoe Club issues have been sorted out. Cost estimates need
to be done. It was noted that Council should be informed of the
master plan along with the cost estimates prior to it going to the
public.
Councillor O'Connell noted that the time frame is very short to
have this presented prior to year end at this point, noting it
would be more feasible to get cost estimates and present it in
January or February. She also noted there are interested
residents who would like to be informed of this matter when it is
presented.
Mid February was suggested for a public meeting with it going
before Council in January, which could be an informal J. Dike to action
presentation done prior to the Council meeting. J. Dike will
check on this date and forward information out to the members.
4.3) Pickering Rouge Canoe Club Facilities
Discussion ensued with respect to washroom facilities and the
cost to continue municipal water to the Scudellari property.
N. Gaffney provided an overview, explaining a portion of the
new build would be lake filled, with a new bumpout into the
Bay. She noted ecologically this was a better plan, being more
functional. One concern is the large land base for drying racks.
She noted the importance to have the best possible package
going forward with a long term scope and scale that agencies
would support. She also noted that lost fish habitat must be
considered, stating that the Federal Department of Fisheries
and Oceans, as well as the Ontario Ministry of Natural
Resources would not accept any loss of fish habitat without
appropriate compensation due to lake filling.
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J. Veronneau stated he would be meeting with the Canoe Club
Board and noted concerns with where people would stand to
watch the kids and boats. Minimum standards were
questioned and it was requested that costs for both options be
available at the next meeting.
It was also noted that more residents would make use of the
area if washroom and change room facilities were available.
4.4) East Waterfront Trail
A. Mostert provided an update on the east waterfront trail
noting consultants were working on the plan. TRCA is pricing A. Mostert to action
out trail amenities and have completed an RFP for trailworks
and the Linton Farmhouse. He indicated a copy should be
available soon and noted it would be going to the Region of
York the first week in December. He noted he would forward
copy of plans to Committee. A. Mostert to action
It was suggested that Councillor O'Connell and Councillor
Dickerson along with A. Mostert review the plans to ensure it is
what was agreed to originally. A. Mostert advised he would
forward plans to Committee members when available.
4.5) Harbour Entrance Project
J. Dike provided an update on the Harbour Entrance Project,
noting funds have been reallocated from York Region. A.
Mostert noted the City has met with TRCA and has given the
go ahead to obtain the necessary approvals in order to
proceed.
It was noted that meetings have been held with the Provincial
and Federal governments, which have proved to be very
positive, with their comments being on safety, public access
and tourism.
Discussion ensued with respect to the possibility of a
lighthouse. A. Mostert noted costs were not in the initial
estimate, but noted if additional funds were available, they
could possibly be put here.
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4.6) TRCA Tree Planting
A. Mostert noted that the trees could possibly be planted this
week or next. One will go in Brockridge Park and one in
Progress Frenchman's Bay East Park.
4.7) Stormwater Management Report Update
J. Dike noted this is an ongoing exercise and questioned where
we are at this point. A. Mostert provided the following update;
i
• Region of Durham is constructing a new sanitary siphon
beneath Pine Creek. Once completed, the Region will
initiate removal of the culverts and complete the
restoration work. At that point the City,will initiate the
installation of a pedestrian bridge over the creek.
• The Region of Durham is also undertaking some erosion
and restoration work within Amberlea Creek
• The Region of Durham has issued a Notice of
Completion with respect to basement flooding in the
West Shore Service Area.
J. Dike noted headwater management was required first.
N. Gaffney provided an update with respect to the progress
with TRCA.
4.8) TRCA Cell Tower
N. Gaffney informed the Committee that Rogers is proposing
to construct a 30 metre communication tower near Petticoat
Creek Conservation Area, along Bella Vista Drive. She noted
Rogers is committed to undertaking public consultation and
wanted feedback from the Committee.
Discussion ensued with respect to this installation and it was
the general consensus of the Committee to oppose this as it
was felt it is not appropriate for TRCA lands.
5.0 Other Business
5.1) Councillor O'Connell noted there are issues with winter
vehicles i.e. snowmobilers, ATVs, etc. at the west spit. She
asked the members to keep their eyes open for this and to
inform her of an issues the may notice in this area.
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5.2) K. Falconer noted the Accessibility Advisory Committee
had held their first Accessibility Awareness event on November
5t", noting the had an excellent turnout.
6.0 AdjournmenVNext Meeting
Moved by J. Veronneau
Next Meeting: January 19, 2012
Meeting Adjourned: 8:30. pm
Copy: City Clerk
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City oo Minutes
Heritage Pickering Advisory Committee
November 22, 2011
PICKERING 7:00 pm
Main Committee Room
Attendees: Councillor Rodrigues
Dale Quaife, Chair
Mike Sawchuck, Vice-Chair
Wickham Jamadar
Denise Rundle
Jutta Van Huss
Isa James, Planner II
Linda Roberts, Recording Secretary
Absent: Tate Besso
Candace Julien
Ellen Mason
Sally Sheehan
Lars Svekis
Item / Details & Discussion & Conclusion Action Items / Status
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome
D. Quaife welcomed everyone to the meeting. Due to lack of a
quorum, the Committee proceeded with the delegation and an
informal discussion period.
2.0 Delegation
Debbie Shields, City Clerk, appeared before the Committee to
provide an overview on Committee Governance. She provided
the following information and reminders;
• 2011 annual report and 2012 workplans are due no later
than March, 2012
Meeting schedules should be set at the beginning of
each year and every attempt should be made to adhere
to the schedule
• Attendance is important to ensure quorum
• Chair/Vice-Chair positions come up in January
• Position of Chair is for one year - nominations and
election of new chair to be done in January, 2012
• Conflict of interest and In Camera sessions should not be
a concern with this Committee. The City Clerk explained
the criteria under the Municipal Act for holding a closed
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meeting, noting this should not apply to the Heritage
Pickering committee.
A question and answer period ensued. Concerns were
noted with the lack of quorums at meetings and it was noted
that at any time the Committee could put forward a request
should they wish to reduce the size of the membership.
Security issues were discussed with respect to the use of
such on line features as Facebook. It was noted that all
Advisory Committee meetings are open to the public and
must be accountable.
3.0 New Business
3.1 Workplan Updates
It was suggested that the workplan be forwarded out to the L. Roberts to action
members along with the agenda each month. It was also
requested that the person responsible be listed along with the
item.
General discussion ensued on the workplan with the following
comments;
• Tax relief program - most difficult aspect is in executing
easement agreements - possibly obtain examples from
other municipalities
• Obtain listing of properties which were sent letters in
2010 asking if they would like to be listed on the heritage
register - bring to next meeting
• Short list of properties - bring to next meeting
• Prepare a new listing of potential properties to list to
Council
Discussion ensued with respect to the budget and the costs I. James to action
associated with a consultant to prepare a designation. It
was noted that the research is the big item when preparing
properties for designation, and it was suggested that the
Committee could do a good deal of this, which would reduce
the costs incurred with a consultant.
1. James noted one site which had been considered by the
Committee already is the Brukholder Farm property.
1. James requested confirmation from members on the letter
she had prepared to forward to Winston Wong at the
Ministry of Transportation. The Committee was in
agreement to forward the letter with the amendments as
agreed at the previous meeting. I. James will prepare I. James to action
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correspondence to forward for Council endorsement at the
December meeting.
1. James informed the Committee that the Ministry has
received some serious inquires with respect to purchasing
properties on the list for destruction.
4.0 Other Business
Councillor Rodrigues provided the Committee with an update on
the Federal lands. He noted a meeting had been held in
Claremont recently with MP Chris Alexander in attendance. He
stated the meeting was very positive. He also noted that seven
of the properties have been demolished currently, with more
ongoing demolitions.
5.0 Correspondence
1. James provided members with copies of the October
publication of CHO news.
6.0 Next Meeting/Adjournment
Next Meeting: December 20, 2011
Meeting adjourned at 8:10 pm
Copy: City Clerk
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