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HomeMy WebLinkAboutSeptember 27, 2011 Citq o¢~ Minutes Heritage Pickering Advisory Committee i 1 September 27, 2011 I CKERIN 7:00 pm Main Committee Room Attendees: Councillor Rodrigues Mike Sawchuck, Vice-Chair Tate Besso Wickham Jamadar Ellen Mason Denise Rundle Sally Sheehan Isa James, Planner II Linda Roberts, Recording Secretary Absent: Gayle Clow Dale Quaife, Chair Candace Julien Lars Svekis It:ef / Details & Discussion & Conclusion Action Items / Status # (summary of discussion) (include deadline as appropriate) 1.0 Welcome M. Sawchuck welcomed everyone to the meeting. 2.0 Approval of Minutes, Moved by D. Rundle Seconded by S. Sheehan That the minutes of the August 23, 2011 Heritage Pickering Advisory Committee be approved. Carried 3.0 New Business 3.1) Heritage Permit 4959 Old Brock Road 1. James provided the Committee with an overview of the property located at 4959 Old Brock Road, known as the Masonic Lodge. She noted the owners had made changes which contravened the building code, requiring the need to retrofit a new fire escape. The proposed design goes across the back of the building and will be an improvement over the existing one. There are no other changes being proposed. I. James explained that the property subject to an easement Page 1 Item / Details & Discussion & Conclusion ' Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) agreement that requires approval by the City of Pickering for any exterior alteration to the building. A brief discussion period ensued. Moved by T. Besso Seconded by W. Jamadar That the proposed plans for 4959 Old Brock Road be approved as submitted. Carried 3.2) Governance of Committee M. Sawchuck informed the Committee that D. Quaife had suggested he step down as Chair of the Committee due to conflicting commitments on the evening of the meetings. Discussion ensued with respect to the possibility of changing the meeting dates for Heritage Pickering to enable D. Quaife to retain his position as Chair and allow for better member participation. M. Sawchuck will contact D. Quaife to inquire about the M. Sawchuck to action possibility of his staying on as Chair if the meeting dates were to be changed. The fourth Thursday of each month was recommended as a possibility. It was the consensus to place this on the next agenda for discussion. A decision on meeting dates could be decided at that time, as well as the possible election of a replacement Chair and Vice-Chair. 4.0 Other Business 4.1) Demolition List - Airport Lands 1. James provided an update with respect to the properties slated for demolition on the airport lands. She informed the Committee that she had conducted site visits with Katrina Pyke of the Pickering Museum Village to look at the interiors of 32 properties in all. She noted that Transport Canada would require the City to lease properties of interest and potentially re- lease to private interests. I. James and Katrina Pyke had felt strongly about the retention of Evergreen Villa and provided the following details; I Page.2 Item / Details Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) • structurally sound, but requiring a great deal of work to make habitable • report has been completed • high historical value 1. James indicated another property she and Katrina felt strongly about is an arts and crafts bungalow, stating there are not many of this particular style in Pickering. She noted it is on the west side of Brock Road, to the south of the Bentley Gibson House, mostly hidden by shrubs. She provided the following details; • original porch, exterior quite intact, but with new windows • interior is in great shape 1. James provided further information with respect to other properties, but was uncertain as to how the City would be responding to Transport Canada in regard to the structures, given that potential responsibility for any buildings owned by the federal government would represent a considerable burden to the City. Discussion ensued with respect to the possible salvage of materials. E. Mason suggested the possibility of funds received from salvage materials being put towards preservation efforts. 1. James provided an overview of the response letter received from the Ministry of Transportation regarding the proposed demolitions on the Pickering Lands Site. She indicated at this point the next step would be for the City of Pickering to respond. It was suggested that the Committee members might be allowed to watch the demolition process and document. It was also suggested that a tour be arranged to view Pickering heritage resources and possibly in Markham to see what can be achieved. 4.2) Roger's Farm Salvage Plan 1. James provided the Committee with a draft response she had prepared to forward to Winston Wong at the Ministry of Transportation with respect to the possibilities for the disposition of the Rogers Farm structures. Council endorsement of the letter will be required. Page 3 Item / Details &`Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) Discussion ensued regarding possible salvage and it was suggested that it be included in the response to add "for re-use at the City's discretion". It was questioned how the 407 impacted the Town-of Markham I. James to action with respect to their heritage properties and what approach was taken with MTO. A suggestion was made to contact the Town of Markham and approach them about the possibility of working with them in regards to the airport lands. 1. James will forward the draft letter to members for comment and discussion at the next meeting. I. James to action 4.3) Workplan Updates Members provided updates on the items they had taken on from the workplan; E. Mason requested input from the members on future training they would like to see. Suggestions were made; • architectural styles • criteria for the reconstruction of structures • simplify the legislation • provide photographs of properties • take advantage of workshops offered • Bert Duclos from Ministry of Tourism & Culture attend a meeting as a guest speaker • have laptop available at meetings to view maps • hold one training session at beginning of each committee meeting S. Sheehan provided an update on the information she had compiled to assist in the website updates. She had put together a power point presentation for property listings. It was questioned whether PDF format would be more suitable. I. James will look into the process and formats for website. It was suggested that members think about a list of what information is needed to complete what S. Sheehan has compiled for the listings. M. Sawchuck suggested the members look at the Town of Ajax website. He stated this was similar to what he had in mind for the City of Pickering's Heritage website. T. Besso and W. Jamadar provided an update with respect to the designation of properties. Page 4 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary ; of discussion) (include deadline as appropriate) Discussion ensued with respect to the process for obtaining a I. James to action consultant to pursue one designation for this year. I. James to contact purchasing for further information on the process to obtain a consultant. L. Roberts to check with the City Clerk on the process for L. Roberts to action approaching property owners for potential designations. M. Sawchuck provided an update with respect to the Heritage Register. He had obtained information from Ajax, Whitby and Halton Hills and noted these websites provided good examples of registers. He suggested that if members see a property of interest, to bring it to the Committee for consideration. 4.4) Doors Open M. Sawchuck provided an update with respect to Doors Open M. Sawchuck to action which will be taking place this Saturday and Sunday, October 1 and 2nd. He confirmed the schedules for the member volunteers, noting he would forward a final updated roster electronically. 5.0 Correspondence 5.1) Ministry of Citizenship and Immigration Letter received from the Ministry of Citizenship and Immigration seeking nominations for the June Callwood Outstanding Achievement Award for Voluntarism in Ontario was received for information. The deadline for nominations is December 5, 2011. 6.0 Next Meeting/Adjournment Next Meeting: October 25, 2011 Meeting adjourned at 9:00 m Copy: City Clerk • 1 Page 5