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HomeMy WebLinkAboutNovember 14, 2011 c~ o Executive Committee Meeting Minutes . Monday, November 14, 2011 7:35 pm - Council `Chambers Chair: Councillor Rodrigues Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services • G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor B. Douglas Fire Chief R. Holborn - Division Head, Engineering Services K. Senior - Manager, Accounting Services D. Shields - City Clerk (1) Disclosure of Interest No disclosures of interest were noted.. (11) Matters for Consideration 1. Director, Corporate Services & Treasurer, Report CST 41-11 2011 Year End Audit Paula Jesty of Deloitte & Touche appeared before the Committee, to provide an overview with respect to the 2011 Year End Audit plan. Ms. Jesty noted that the audit plan includes, the scope of the audit services provided, the auditor's reporting responsibilities and an outline of the audit approach. Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1 Executive Committee Meeting Minutes • Monday, November 14, -2011 7:35 pm Council Chambers Chair: Councillor. Rodrigues 1. That Report CST 41-11 of the Director, Corporate Services & Treasurer be received; 2. That the Audit Plan as submitted by Deloitte & Touche LLP, included as Attachment 1 to this report be received for information; and, 3. That the Chief Administrative Officer and the Director, Corporate Services & Treasurer be authorized to sign the Auditor's Engagement Letter on behalf of the City. Carried 2. Director, Corporate Services & Treasurer, Report CST 39=11 Formal Quotations - Quarterly Report for Information Recommendation Moved by Councillor Pickles • Seconded by Councillor McLean That Report CST 39-1-1 of the Director, Corporate Services &-Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. Carried 3. Director, Corporate Services & Treasurer, Report CST 40-11 Section 357/358 of the Municipal Act - Adjustment to Taxes Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CST 40-11 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 2 Executive Committee Y3~ Meeting Minutes, Monday, November 14, 2011 7:35 pm - Council Chambers Chair: Councillor Rodrigues 4. Director, Community Services, Report CS 36-11 Speed Limits on City of Pickering Roads north of Taunton Road Amendment to By-law 6604/05 Recommendation Moved by Councillor Pickles Seconded by Councillor McLean That Report CS 36-11 be deferred to the Joint Planning & Development and Executive Committee meeting of December 5, 2011, in order for staff to undertake rural community consultation through advertisements and the City website. Carried 5. Director, Community Services, Report CS 42-11 Tender for Supply & Delivery of One Multi-Purpose Sidewalk Tractor with Attachments -Tender No. T-16-2011 Recommendation Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report CS 42-11 of the Director, Community Services regarding the supply and delivery of One Multi-Purpose Sidewalk. Tractor with attachments be received; 2. That Tender No.T-16-2011, as submitted by Joe Johnson Equipment Inc. for the supply and delivery of One Multi-Purpose Sidewalk Tractor with attachments in the amount of $152,997.00 (HST extra) be accepted; 3. That the total gross cost of $174,017 and a net cost of $156,708 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows; a) that the sum of $155,000 be financed by the issue of debentures through the . Regional Municipality of Durham for a period not exceeding five years, at a rate to be determined; 3 ~I citqoo Executive Committee Ia, " Meeting Minutes • Monday, November 14, 2011 7:35 pm - Council Chambers Chair: Councillor Rodrigues b) that the balance of $1,708 plus issuing costs be funded from property taxes; c) that the financing and repayment charges in the amount of approximately $33,400 be included in the annual Current Budget for the City of Pickering commencing in 2012 and continuing thereafter until the debt is repaid; d) that the Treasurer be authorized to make any changes, adjustments,.and revisions to amounts, terms, conditions or take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and, 6. That the appropriate City of Pickering Officials be authorized to take necessary action to give effect thereto. Carried 6. Chief Administrative Officer's Report, CAO 17-11 2012 Standinq Committee and Council Meeting Schedule Recommendation Moved by Councillor Pickles Seconded by Councillor McLean That the 2012 Standing Committee and Council Meeting Schedule included as Attachment 1 to this report be approved. Carried 7. Chief Administrative Officer's Report, CAO 18-11 Fire Underwriters Survey (FUS) Recommendation i Moved by Councillor Pickles Seconded by Councillor McLean That Council receive the Fire Underwriters Survey report for information. Carried it 4 c~ _ Executive Committee .~a. ~ Meeting Minutes L • Monday, November 14, 2011 7:35 pm - Council Chambers Chair: Councillor Rodrigues 8. Chief Administrative Officer's Report, CAO 19-11 By-law Banninq Sale of Shark Fins in City of Pickering Recommendation Moved by Councillor Pickles. Seconded by Councillor McLean That Report CAO 19-11 respecting a ban on the possession, sale, trade or distribution of shark fins within the City of Pickering be endorsed. Carried (III) Adjournment Moved by Councillor O'Connell Seconded by Mayor Ryan The meeting adjourned at 8:15 pm. 5