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HomeMy WebLinkAboutOctober 11, 2011 (Special) Ciro 00 _ Special Council Meeting Minutes Tuesday, October 11, 2011 PICKE 7:00 pm Main Committee Room Present: Mayor Ryan Councillors: K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor, (Acting) Clerk R. Holborn - Division Head, Engineering Services R. Starr - Manager, Development Control L. Roberts - Committee Coordinator (II) Disclosure of Interest No disclosures of interest were noted. (11) New and Unfinished Business The Chief Administrative Officer provided an update with respect to funding options for additional expenditures for the Pickering Parkway Realignment. Handouts were provided showing the breakdown of the total estimated project costs. He provided background information on the status of construction of the .existing Parkway. The Chief Administrative Officer explained that the need for additional funding resulted from a required relocation of underground utilities as well as road works required on Liverpool Road.. He noted that these expenses were not anticipated, explaining that significant costs were identified in the course of completion of the Environmental Assessment. 1 Ca Special Council Meeting Minutes Tuesday, October 11, 2011 PICKE 7:00 pm Main Committee Room The Chief Administrative Officer advised that the total additional funding required to complete the project is $600,000. The Chief Administrative Officer respectfully requested that Council endorse a motion to allow for the additional funding through cost sharing in the amount of 1/3 of the total additional costs required. The Director, Corporate Services & Treasurer informed Council that $150,000 would come from development charges with the remaining $50,000 from the City's share of development fund projects which were previously approved by Council and completed under budget. He noted that there would be no deferral of projects, and no impact on property taxes. A question and answer period ensued with staff responding to. questions raised. Discussion ensued with respect to the additional costs of road works on Liverpool Road, given that it is a regional road. It was noted that all parties benefitting should be included in funding discussions and that the City's share should not exceed $200,000. Staff were requested to pursue the funding for the works on Liverpool Road with the Region of Durham. Resolution # 158 /11 Moved by Councillor Dickerson Seconded by Councillor O'Connell Recommendation 1. That Council authorize the Director, Corporate Services & Treasurer to provide partial funding of the additional costs of the Pickering Parkway Realignment to a maximum of: (i) $150,000 from the Development Charge Reserve Fund; and, (ii) $50,000 from the City's Share Reserve. 2. That Council authorize the Chief Administrative Officer to seek cost sharing from Metrolinx, Go Transit and the Region of Durham in respect of the additional costs of the Pickering Parkway Realignment. 3. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 2 C tq o4 _ Special Council Meeting Minutes Tuesday, October 11, 2011 7:00 pm Main Committee Room (VI) Confirmatory By-law By-law Number 7165/11 Councillor Dickerson, seconded by. Councillor O'Connell moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of Council of October 11, 2011. Carried (VII) Adjournment Moved by Councillor O'Connell Seconded by Councillor. Rodrigues The Meeting adjourned at 7:38 pm. Dated this 11 th day of October, 2011, Ma or id Ryan Paul Big i (Acting Ci y Cle k 3