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HomeMy WebLinkAboutJune 20, 2011 Citq o¢ Council Meeting Agenda PI rKERI Monday, June 20, 2011 Council Chambers 7:30 pm 1) Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. 11) Disclosure of Interest III) Adoption of Minutes Page Council Minutes, May 16, 2011 1-17 In Camera Council Minutes, June 6, 2011 Under Separate Cover Special Council Meeting Minutes, June 6, 2011 18-19 Planning & Development Committee Minutes, June 6, 2011 20-25 Executive Committee Minutes, June 13, 2011 26-32 IV) Presentations 33 V) Delegations 34 VI) Correspondence 35-45 VII) Committee Reports 46-52 a) Report PD 2011-003 of the Planning & Development Committee b) Report EC 2011-006 of the Executive Committee VIII) Reports - New and Unfinished Business IX) Motions and Notice of Motions X) By-laws 53-68 XI) Other Business XII) Confirmation By-law Accessible For information related to accessibility requirements please contact C RR~~ Linda Roberts P I C K G R Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts(cDcitvofr)ickerina.com T i FOR INFORMATION ONLY • Minutes of the Committee of Adjustment, May 4, 2011 • Minutes of Pickering Museum Village Advisory Committee, May 5, 2011 • Minutes of the Waterfront Coordinating Committee, May 19, 2011 • Minutes of the Heritage Pickering Advisory Committee, May 24, 2011 • Minutes of the Accessibility Advisory Committee, May 25, 2011 • Minutes of the Taxicab Advisory Committee, May 26, 2011 • Minutes of the Advisory Committee on Diversity, June 9, 2011 III I 'I City Council Meeting Minutes Monday May 16, 2011 PIC<ERNG 7:30 PM Council Chambers 01 Present: Mayor David Ryan Councillors:' K. Ashe D. Dickerson B. McLean J. O'Connell D. Pickles P. Rodrigues Also Present: T. Prevedel - Chief Administrative Officer E. Bunstma - Director, Community Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer B. Douglas - Fire Chief D. Shields - City Clerk L. Narraway - Supervisor, Animal Services K. Bentley - Chief Building Official L. Roberts - Committee Coordinator (1) Invocation Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) Disclosure of Interest No disclosures of interest were noted. (111) Adoption of Minutes Resolution #97/11 Moved by Councillor Dickerson Seconded by Councillor Pickles In Camera Council Minutes, April 18, 2011 Council Minutes, April 18, 2011 1 L C~~y a¢ _ Council Meeting Minutes AAm, _ Monday May 16, 2011 7:30 PM Council Chambers 02 Special Council Meeting Minutes, April 26, 2011 Special In Camera Council Minutes, May 9, 2011 Special Council Minutes, May 9, 2011 Joint Planning & Development and Executive Committee Minutes, May 9, 2011 Carried (IV) Presentations 1. Mayor Ryan recognized the Pickering Red Sox Junior ATeam as the Ontario Provincial champions representing Ontario in the National Championship. Mayor Ryan commended the athletes and coaches and presented them with a certificate of achievement and a City of Pickering Bicentennial lawn chair. Resolution # 98/11 Moved by Councillor Dickerson Seconded by Councillor McLean That the rules of procedure be suspended in order to hear the delegation of Stephen D'Agostino. Carried on 2/3 Majority Vote Resolution # 99/11 Moved by Councillor O'Connell Seconded by Councillor McLean That the rules of procedure be suspended in order to hear additional delegations from members of the public with respect to the installation of communication towers. Carried Unanimously on a Recorded Vote (V) Delegations 1. Mel D'Mello appeared before Council on behalf of Road Watch. Through the aid of a power point presentation he provided Council with an update on the organization's objectives and shared some of their accomplishments. He noted the mandate of the -Committee is to reduce automotive collisions and fatalities through awareness, education and enforcement of road safety. Mr. D'Mello explained how violations are 2 Czcq Council Meeting Minutes Monday May 16, 2011 7:30 PM Council Chambers 03 reported and handled and also showed an example of a speed board, He also provided statistics with respect to their successes achieved and also gave an overview of their volunteer program. A question and answer period ensued. 2. Lisa Turnbull, Program Manager, appeared before Council and provided an overview of the Oak Ridges Moraine through the aid of a power point presentation. She discussed improvements made to the Oak Ridges Moraine Trail. She indicated the key changes needed which include harmonization of provincial policies and plans, effective monitoring and aggregate extraction, She also noted more work needs to be done with municipalities in developing site alteration and tree conservation by-laws. She discussed the various compliance issues still to be met as well as the restoration work still required for habitat types. She noted the need for a land securement strategy to protect lands not covered through legislation. She explained the need for stewardship initiatives in order to protect and meet restoration targets and the enhancement of conservation lands as well as the need for continued education and outreach. A question and answer period ensued. 3. Jim Doyle and Fiona Bain-Greenwood appeared before Council on behalf of The Youth Centre. They provided an overview of the organization through the aid of a power point presentation. They noted the Youth Centre is a non-profit organization which receives funding from the Central East Local Health Integration Network and the Ministry of Children and Youth Services. The Youth Centre provides free and confidential services including medical services and counselling to local youth between the ages of 13 and 29. Also provided are dietician services, youth outreach and wellness programs, and support services for young parents. A question and answer period ensued. 4. Foster Loucks, Board Chair appeared before Council on behalf of Central East LHIN. He provided an overview of the service plan (2010-2013) for the local health integration networks through the aid of a power point presentation. He discussed the funding allocations, providing a breakdown by provider. He informed Council new MRI's have been acquired for Lakeridge Health Oshawa and Rouge Valley Ajax/Pickering. He also noted the completed renovations at Rouge Valley Ajax/Pickering and the reopening of Lakeridge Health Whitby earlier this year. He noted the reduction in wait times and how this has been achieved. A question and answer period ensued. 3 C~ey o~ Council Meeting Minutes Monday May 16, 2011 7:30 PM Council Chambers 04 5. Stephen D'Agostino appeared before Council on behalf of Rogers Wireless Communications. He provided handouts with respect to his presentation regarding the installation of a communication tower at 1820 Whites Road. He explained the importance of wireless communications and the need for infrastructure, providing an overview of the technology surrounding communication towers. He indicated that towers are getting shorter in height and covering smaller target areas. He explained the regulations under Industry Canada and noted that correspondence had been sent to the City of Pickering in 2007 requesting the creation of a protocol on communications towers. He explained the process which was undertaken by Rogers with respect to the tower location on Whites Road and indicated a community consultation had been done and noted this location has maturing trees which would create a good buffer. He noted his willingness to assist City staff in the creation of a protocol. A question and answer period ensued with Council posing numerous questions including health concerns and the notification process. A detailed discussion period ensued with respect to the development of a protocol process which should include pre-consultation and clarification on how exemptions apply. Resolution #100/11 Moved by Councillor Dickerson Seconded by Councillor Rodrigues That Council recess at 10:10 pm and reconvene at 10:20 pm. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor O'Connell Councillor Dickerson Councillor McLean Councillor Pickles Councillor Rodrigues Mayor Ryan 6. Desiree Mahadeo, 501 Charnwood Court, appeared before Council with respect to the communication tower installation on Whites Road. She indicated that she had first found out about it through the Church. She noted her disappointment in the consultation process, stating that during a very brief meeting, their comments were ignored, prompting her to begin a petition. She noted the tower should not be in a residential area, it would be more appropriate in the hydro fields. 4 City Council Meeting Minutes Monday May 16, 2011 7:30 PM Council Chambers n 7. Rick Burke, 666 Sultana Square, appeared before Council with respect to the communication tower installation. He also noted his disappointment with the lack of a consultation process. He stated they were basically told the installation was going to happen. He also indicated concerns with a spotlight on the top of the tower which he felt would illuminate his residence. 8. Elizabeth-Ann Bonello, 677 Highview Road, appeared before Council stating the community was never informed with respect to the installation of the communication tower on Whites Road. She referred to an information letter in which it stated that a communication mast was to be erected. She felt the wording of this was unethical with there being no specific mention of a cell phone tower. She also questioned why the company name does not appear on towers. She noted concerns with how quickly towers are being installed, and stated that in canvassing the community while compiling a petition, it did not appear that the residents had any knowledge with respect to the installation of these communication towers. She also noted concerns with the size of the danger signs on the tower, stating they were far too small. She noted her concerns with the devaluation of property in the areas where towers are installed. . A question and answer period ensued. Resolution #101/11 Moved by Councillor McLean Seconded by Councillor Dickerson That the rules of procedure be suspended in order to change the order of business to bring forward the Notice of Motion with respect to the Communications Tower at 1820 Whites Road. Carried Unanimously (VI) Motions 1. Communications Tower at 1820 Whites Road Councillor O'Connell provided a revised notice of motion and explained the reason for the revisions was due to the receipt of a response from Industry. Canada. She also made note that three petitions had been received and would be forwarded to Industry Canada. She also stressed the importance of having public consultation contained in any protocol. 5 City Council Meeting Minutes Monday May 16, 2011 PICKE 7:30 PM Council Chambers 06 i A further discussion period ensued with the need to address issues relating to health concerns, the visual aspects, lack of public consultation and the insufficient review of alternate locations. It was also questioned why the existing infrastructure could not be used and stated that company names should appear on towers. Resolution #102/11 Moved by Councillor O'Connell Seconded by Councillor Ashe WHEREAS On April 18, 2011 the Council for the Corporation of the City of Pickering formally opposed the installation of a communications tower at 1820 Whites Road in the City of Pickering; and WHEREAS hundreds of area residents have signed a petition objecting to the installation of a communications tower at 1820 Whites Road and other City locations; WHEREAS the City of Pickering received a response from Industry Canada in regards to our request to relocate the proposed communications tower at 1820 Whites Road and have ordered all communication tower installations cease on this site until Industry Canada can review this matter; NOW THEREFORE BE IT RESOLVED the Council for the Corporation of the City of Pickering requests the Government of Canada cease further consideration of communication towers in any residential area of Pickering in order to commence discussions with the City of Pickering to establish criteria based on mutual respect for all matters pertaining to land use in the City of Pickering for the installation of communication towers throughout our community. AND THAT a copy of this resolution be sent to Durham Regional Council, Corneliu Chisu, MP Elect for Pickering/Scarborough East, Chris Alexander, MP Elect Ajax Pickering, the Honourable Tony Clement, Minister of Industry and the Honourable Gary Goodyear, Minister of State (Science and Technology). Carried Unanimously on a Recorded Vote (VII) Correspondence Corr. 21-11 Sandra Kranc, City Clerk City of Oshawa 50 Centre Street South, Oshawa, ON 6 Council Meeting Minutes Monday May 16, 2011 7:30 PM Council Chambers 07 Resolution #103/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 21-11from Sandra Kranc, City Clerk, City of Oshawa seeking Council support of their resolution passed on April 11, 2011 with respect to a request for the Minister of Education to amend the Education Act to declare Voting Day for municipal elections in the Province of Ontario as a Professional Activity Day be received for information. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Dickerson Councillor McLean Councillor Pickles Councillor Rodrigues Mayor Ryan Councillor O'Connell was absent for the vote. 2. Corr. 22-11 Sandra Kranc, City Clerk City of Oshawa 50 Centre Street South, Oshawa, ON Resolution #104/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 22-11from Sandra Kranc, City Clerk, City of Oshawa seeking Council support of their resolution passed on April 11, 2011 with respect to amendments to the'eligibility criteria for Peace Officer Exemplary Service Medals awarded by the Governor General of Canada to include special constables in police forces be received for information. Motion Lost on a Recorded Vote as Follows: 7 Citq o~ _ Council Meeting Minutes Monday May 16, 2011 7:30 PM Council Chambers o~ Yes No Councillor Ashe Councillor McLean Councillor Dickerson Councillor Pickles Councillor Rodrigues Mayor Ryan Councillor O'Connell was absent for the vote. Resolution #105/11 Moved by Councillor McLean Seconded by Councillor Pickles That Corr. 22-11from Sandra Kranc, City Clerk, City of Oshawa seeking Council support of their resolution passed on April 11, 2011 with respect to amendments to the eligibility criteria for Peace Officer Exemplary Service Medals awarded by the Governor General of Canada to include special constables in police forces be endorsed. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Dickerson Councillor McLean Councillor Pickles Councillor Rodrigues Mayor Ryan Councillor O'Connell was absent for the vote. 3. Corr. 23-11 Ann Wright, Deputy Clerk Town of Ingersoll 130 Oxford Street, Ingersoll, ON Resolution #106/11 Moved by Councillor Dickerson Seconded by Councillor Pickles 8 Council Meeting Minutes ~-_Monday May 16, 2011 7:30 PM Council Chambers 09 That Corr. 23-11from Ann Wright, Deputy Clerk, Town of Ingersoll seeking support of a resolution passed on April 11, 2011 requesting the Province to develop and implement a plan to attract health care professionals in a fair and equitable manner without cost to municipalities in order to eliminate the inconsistencies in incentives being offered by municipalities to attract health care professionals be received for information. Carried 4. Corr. 24-11 Town of Ajax Resolution #107/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That Corr. 24-11 from the Town of Ajax seeking endorsement of a resolution passed on May 9, 2011 with respect to the prevention of the transfer of invasive Asian Carp into the Great Lakes Basin via the Chicago Waterway System be endorsed. Carried 5. Corr. 25-11 Charlene Watson Acting EA to the CAO & Clerk Town of Amherstburg Resolution #108/11 Moved by Councillor Ashe Seconded by Councillor Pickles That Corr. 25-11 from Charlene Watson, Acting EA to the CAO & Clerk, Town of Amherstburg, seeking support of a resolution passed April 18, 2011 opposing the shipment of radioactive materials from the Canadian Nuclear Safety Commission to ship 16 radioactive steam generators through the Great Lakes to the St. Lawrence Seaway to Sweden be received for information. Carried 6. Corr. 26-11 Marisa Carpino Supervisor, Culture & Recreation City of Pickering 9 City Council Meeting Minutes Monday May 16, 2011 prdi 7:30 PM Council Chambers 110 Resolution #109/11 Moved by Councillor Ashe Seconded by Councillor Pickles That Corr. 26=11from Marisa Carpino, Supervisor of Culture & Recreation, submitting the 2010 Annual Report and the proposed 2011 Annual Work Plan on behalf of the Pickering Museum Village Advisory Committee be received for information. Carried 7. Corr. 27-11 Jim Dike, -Chair Waterfront Coordinating Committee Resolution #110/11 Moved by Councillor Ashe . Seconded by Councillor Pickles That Corr. 27-11 from Jim Dike, Chair, Waterfront Coordinating Committee submitting the 2010 Annual Report and the proposed 2011 Annual Work Plan on behalf of the Waterfront Coordinating Committee be received for information. Carried 8. Corr. 28-11 Sophia Aggelonities, Minister Minister Responsible for Seniors Resolution #111/11 Moved by Councillor Ashe Seconded by Councillor Pickles That Corr. 28-11 from Sophia Aggelonitis, Minister, Minister Responsible for Seniors, seeking nominations for the 2011 Senior Achievement Award. The deadline for nominations is June 15, 2011 be received for information. Carried (VIII) Committee Reports 10 City _ Council Meeting Minutes _ Monday May 16, 2011 7:30 PM Council Chambers a) Report of the Joint Planning & Development & Executive Committee 1. Director, Corporate Services & Treasurer, Report CST 12-11 Commodity Price Hedging Agreements Ontario Regulation 291/09 Municipal Act, 2001 Council Decision That Report CST 12-11 of the Director, Corporate Services & Treasurer regarding Commodity Price Hedging be received for information. 2. Director, Corporate Services & Treasurer, Report CST 15-11 Section 357/358 of the Municipal Act - Adjustment to Taxes Council Decision 1. That Report CST 15-11 of the Director, Corporate Services & Treasurer be received; 2. That the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 3. Director, Corporate Services & Treasurer, Report CST 16-11 Statement of the Treasurer Respecting 2010 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Bodies Council Decision That Report CST 16-11 of the Director, Corporate Services & Treasurer regarding Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2010 be received. 4. Director, Corporate Services & Treasurer, Report CST 17-11 Formal Quotations - Quarterly Report for Information Council Decision That Report CST 17-11 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information be received for information. 11 Cit, o~ _ Council Meeting Minutes a~ Monday May 16, 2011 7:30 PM Council Chambers 12 5. Director, Corporate Services & Treasurer, Report CST 18-11 Cash Position Report as at December 31, 2010 Council Decision That report CST 18-11 from the Director, Corporate Services & Treasurer regarding Cash Position as at December 31, 2010 be received for information. 6. Director, Corporate Services & Treasurer, Report CST 19-11 Tender No. T-3-2011 -Supply and Delivery of Computer and Network Equipment Council Decision 1. That Report CST 19-11 regarding the supply and delivery of computer and network equipment as provided for in the approved 2011 Capital and Current Budgets be received; 2. That Tender No. T-3-2011 submitted by Venture Computers for Server Option Model 2 ($8,830), Server Memory ($2,456) and VMware Enterprise Server Software ($5,936) for a total cost of $17,222.00 plus HST be approved; 3. That Tender No. T-3-2011 submitted by Ederick Associates Inc. for PC (Optional Model 2) ($41,841.80) and SAN Tape Backup ($16,065.89) for a total cost of $57,907.69 plus HST be approved; 4. That Tender No. T-3-2011 submitted by Acrodex Inc for Laptop and Docking Stations for a total cost of $18,661.56 (includes an additional Notebook and Docking Station and Toughbook and Port Replicator) plus HST be approved; 5. That Tender No. T-3-2011 submitted by Conpute for PC Workstations ($5,443.80), ViewSonic LED ($3,769.66) and Cisco Switches ($92,490.38 includes an additional switch) at a total cost of $101,703.84 plus HST be approved; 6. That the total gross project cost of $220,909.45 (HST included) and the total net project cost of $198,935.81 (after HST rebate) be approved; 7. That Council authorizes the Director, Corporate Services & Treasurer to finance the project from the approved Information Technology 2011 Capital and Current Budgets from property taxes; and, 8. That the appropriate officials of the City of Pickering be authorized to take necessary action to give effect thereto. 12 i City o~ _ Council Meeting Minutes Monday May 16, 2011 7:30 PM Council Chambers 13 7. Director, Corporate Services & Treasurer, Report CST 20-11 Investment Portfolio Activity for the Year Ended December 31, 2010 Ontario Regulation 292/09 under the Municipal Act, 2001 Council Decision That Report CST 20-11 of the Director, Corporate Services & Treasurer regarding Investment Portfolio Activity for the Year Ended December 31, 2010 be received for information. 8. Director, Corporate Services & Treasurer, Report CST 21-11 2010 Building Permit Stabilization Reserve Fund Council Decision That Report CST 21-10 from the Director, Corporate Services & Treasurer regarding the 2010 Building Permit Stabilization Reserve Fund be received for information. 9. Director, Corporate Services & Treasurer, Report CST 22-11 2011 Tax Rates for all Classes of Property and Final Tax Due Dates for All Realty Tax Classes Except for Commercial Industrial & Multi-Residential Realty Classes Council Decision 1. That Report CST 22-11 of the Director, Corporate Services & Treasurer be received; 2. That the 2011 tax rates for the City of Pickering be approved as contained in Schedule A of the By-law attached hereto; 3. That the tax levy due dates for the Final Billing be June 29, 2011 and September 29, 2011 excluding the industrial, multi-residential and commercial realty tax classes; 4. That the attached By-law providing for the imposition of the tax rates approved under Recommendation 1 and 3 above, be read three times and approved; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6. That the Director, Corporate Services & Treasurer be authorized to make any changes to the final tax rates to comply with Provincial regulations; and, 13 Citq o¢ _ Council Meeting Minutes = nx ~ Monday May 16, 2011 7:30 PM Council Chambers 14 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 18-11 Tender No. T-4-2011 Asphalt Overlay for Sheppard Avenue, Toy Avenue, Sandy Beach Road and Luna Court Council Decision 1. That Report CS 18-11 of the Director, Community Services regarding the tender for Asphalt Overlay for Sheppard Avenue, Toy Avenue, Sandy Beach Road and Luna Court be received; 2. That Tender No.T-4-2011 submitted by Four Seasons Site Development Limited in the amount of $194,497.63 (HST included) and a net cost of $175,151.14 (net of HST rebate) be approved; 3. That the total gross project cost of $250,850 (HST included), including the tender amount and other associated costs, and the total net project cost of $225,898 (net of HST rebate) be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project as follows: a) the sum of $89,318 be funded from Federal Gas Tax Reserve Fund, as provided for in the 2011 approved Roads Capital Budget for Toy Avenue and Luna Court; b) the sum of $14,533 be funded from Move Ontario Reserve, as provided for in the 2011 Roads Capital Budget for Sandy Beach Road; c) the sum of $20,862 be funded from the Invest in Ontario grant for plantings and associated costs for Sheppard Avenue; d) the sum of $24,185 be funded from Property Taxes, as provided for in the 2011 Roads Capital Budget, which includes an additional $3,718 required for Sandy Beach Road; e) the sum of $77,000 as provided for in the 2011 Roads Capital Budget for Sheppard Avenue from Rosebank Road to Altona Road be financed by the issuance of debentures by the Regional Municipality of Durham over a period not to exceed five (5) years, at a rate to be determined; 14 (L-iry 0~ _ Council Meeting Minutes Monday May 16, 2011 7:30 PM Council Chambers f) the annual repayment charges in the amount of approximately $18,000 be included in the annual Current Budget for the City of Pickering commencing in 2012, continuing thereafter until the loan is repaid and any financing cost to be paid out of the Current Budget; g) the Director, Corporate Services & Treasurer has updated the City's 2011 Annual Repayment Limit and certified that this loan and the repayment thereof falls within the City's Annual Repayment Limit for the debt and financial obligations, as established by the Province for municipalities in Ontario, and would not cause the City to exceed the updated Limit, and therefore, Ontario Municipal Board approval is not required prior to City Council's authorization; h) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; 5. That the draft by-law attached to this report be enacted; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 11. Chief Administrative Officer's Report, CAO 08-11 Animal Licence Fee Discount - New Residents Council Decision 1. That Report CAO 08-11 requesting a one time licence fee discount for new residents be received. 2. That the request to provide a one time animal licence fee discount for new residents be approved and the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Resolution # 112/11 Moved by Councillor Pickles Seconded by Councillor Dickerson That Report of the Executive Committee dated May 9, 2011, be adopted. Carried (IX) New and Unfinished Business 1. Director, Planning & Development, Report PD 15-11 Building By-law Amendment under the Buildinq Code Act 15 Citq oo _ Council Meeting Minutes Monday May 16, 2011 7:30 PM Council Chambers 16 Resolution #113/11 Moved by Councillor O'Connell Seconded by Councillor Ashe That the City's Building By-law 6603/05, which provides for the administration and enforcement of the Building Code Act, 1992 within the City of Pickering, be repealed and replaced with the new City Building By-law, as set out in Attachment 1 to Report PD 15-11. Carried (X) By-laws 7135/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. 7136/11 Being a by-law to dedicate certain roads within the City of Pickering, Regional Municipality of Durham as public highway. 7137/11 Being a by-law to provide for the administration and enforcement of the Building Code Act, 1992 within the City of Pickering. 7138/11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 2498/87, By-law 2923/88 and By-law 6128/03, to implement the Official Plan of the City of Pickering in the Region of Durham, Range 3 B.F.C. Part Lot 25, 26 Now RP 40R-1090 Part 14, 15, 17 and Part Road Allowance between Range 3 B.F.C. & Concession 1 Now RP 40R-11222 Part 3, 4 and Concession 1 Part Lot 25, 26, City of Pickering (A 10/10) 7139/11 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2011 and to establish the Tax Rates necessary to raise such sums and establish the final due dates for the residential, pipeline, farm and managed forest realty tax classes. 7140/11 Being a by-law to authorize the Asphalt Overlay for Sheppard Avenue, from Rosebank Road to Altona Road in the City of Pickering and the issuance of debentures therefor in the amount of $77,000. Third Reading: Councillor Dickerson, seconded by Councillor Pickles moved that By-law Numbers 7135/11 to 7140/11, be adopted, save and except By-law No. 7129/11 and the said by-laws be now 16 Cityo~ Council Meeting Minutes Monday May 16, 2011 7:30 PM Council Chambers 17 read a third time and passed and that the Mayor'and Clerk sign the same and the seal of the Corporation be affixed thereto. Carried on a Recorded Vote as Follows: Yes No Councillor Ashe Councillor Rodrigues Councillor Dickerson Councillor McLean Councillor O'Connell Councillor Pickles Mayor Ryan (XI) Confirmation By-law By-law Number #7141/11 Councillor Rodrigues, seconded by Councillor Dickerson moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of May 16, 2011. Carried Unanimously on a Recorded Vote (XII) Adjournment Moved by Councillor O'Connell Seconded by Councillor Dickerson That the meeting be adjourned at 11:34 pm. Carried Dated this 16th day of May, 2011. Mayor David Ryan Debbie Shields City Clerk 17 Citq oo Special Council Meeting Minutes 3 iii Monday, June 6, 2011 PICXE 7:00 pm Main Committee Room 1 g Present: Mayor Ryan Councillors: K. Ashe D. Dickerson J. O'Connell D. Pickles P. Rodrigues Absent: B. McLean i Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development ` T. Melymuk - Director, Office of Sustainability P. Bigioni - City Solicitor C. Rose - Manager, Policy M. Wouters - Manager, Development Review & Urban Design G. McGregor - Principal Planner - Policy D. Shields - City Clerk (1) Disclosure of Interest No disclosures of interest were noted. (II) Confidential Matters Resolution #114/11 Moved by Councillor Dickerson Seconded by Councillor Pickles That Council move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed are subject to solicitor-client privilege and before an administrative tribunal. Carried 1 Special Council Meeting Minutes Monday, June 6, 2011 7:00 pm Main Committee Room 19 Resolution # 115/11 Moved by Councillor Dickerson Seconded by Councillor O'Connell That Council rise into open session of Council. Carried a) Confidential Verbal Update Seaton Briefing - OMB Legal Matters ' The Director, Office of Sustainability and Mr. Q. Annibale, Solicitor appeared before Council and gave a verbal update of the OMB proceedings. General discussion ensued on this matter. Refer to the In Camera minutes for further information. [City Clerk has custody and control of the In Camera minutes.] (III) . Confirmatory By-law By-law Number 7142/11 Councillor Dickerson, seconded by Councillor O'Connell moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special (In Camera) Meeting and Special Meeting of Council of June 6, 2011. Carried (IV) Adjournment The Meeting adjourned at 7:22 pm. Dated this 6th day of June, 2011 Mayor David Ryan Debbie Shields City Clerk 2 Cyr Planning & Development Committee Meeting Minutes Monday, June 6, 2011 7:30 pm - Council Chambers 20 Chair: Councillor O'Connell Present: Mayor Ryan Councillors: K. Ashe D. Dickerson O'Connell D. Pickles P. Rodrigues Absent: B. McLean Also Present: T. Prevedel - Chief Administrative Officer N. Carroll - Director, Planning & Development T. Melymuk - Director, Office of Sustainability P. Bigioni - City Solicitor D. Shields - City Clerk C. Rose - Manager, Policy M. Wouters - Manager, Development Review & Urban Design G. McGregor- Principal Planner - Policy A. Yearwood - Planner I M. Yeung - Planner I L. Roberts - Committee Coordinator (1) Disclosure of Interest No disclosures of interest were noted. (II) Part `A' Information Reports Marg Wouters, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a 1 Planning & Development Committee Meeting Minutes PICXE Monday, June 6, 2011 7:30 pm - Council Chambers Chair: Councillor O'Connell 21 party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 1. Official Plan Amendment Application OPA 11-001/P Proposed Neighbourhood Plan for Seaton Neighbourhoods 17, 20 & 21 Ontario Realty Corporation Lots 19, 20 and 21, Concession 3 Lots 16, 17, 18, 19, 20 and 21, Concession 4 Lots 17-34 Concession 5 City of Pickering I A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Grant McGregor, Principal Planner - Policy, provided an overview of OPA 11- 001/P, the proposed neighbourhood Plan for Seaton Neighbourhoods, outlining Neighbourhoods 17, 20 and 21 through the aid of a power point presentation. John VanNostrand of Planning Alliance, a representative for the property owners, provided a more detailed overview of the proposed plans through the aid of a power point presentation. He provided details on construction timelines, densities, building types; residential, commercial, retail and employment lands. A question and answer period ensued with clarification being provided on the proposed schools with the possibility of clustering the schools to encourage shared facilities. Councillor O'Connell suggested Mr. VanNostrand provide Council with the maps outlining the details of the future timelines and projected numbers for residents and jobs in the development. No members of the public appeared in support or opposition to the application. 2. Zoning By-law Amendment Application A 5/11 The Estate of Paul Pickard 1861 Woodview Avenue (Part Lot 12, Plan 282) City of Pickering Mila Yeung, Planner I provided an overview of zoning by-law amendment application A 5/11. 2 Citq o~ Planning & Development Committee Meeting Minutes Monday, June 6, 2011 7:30 pm - Council Chambers 22 ' Chair: Councillor O'Connell Grant Morris, consultant on behalf of the applicant appeared before the Committee in support of the application. He provided clarification with respect to the reasons for seeking approval through land severance to allow for the creation of nine lots. He noted that services are already located on these lots and explained the types of homes to be built on the site. Tony Accardi, 1857 Woodview Avenue appeared before the Committee in opposition to the application. He felt there was no need to change the existing zoning by-law, stating there is ample space to build comparable homes on the street without the need for a 1.2 metre setback. He noted he enjoys the five foot setbacks and when he purchased his home he liked the character of the street. He noted that side yard widths of 1.2 metres would not blend in with the neighbourhood. He stated he had compiled a petition with 14 names from the immediate area and had submitted this to the Planner. He asked the Committee to stay within the existing by-law and reject the application. Carolyne Pascoe, 1862 Woodview Avenue, appeared before the Committee and noted that there were a lot of mature trees on the property and stated that she enjoys the large trees and did not want to see them gone. She asked that the character of the street be retained and to keep as many trees as possible. ,Gaetano Accardi, 1855 Woodview Avenue appeared before the Committee in opposition to the 1.2 metre setback being requested. He stated that 4,000 to 6,000 square foot homes could easily be built with the current 1.5 metre setbacks. Ernest Jugovic, 1858 Woodview Avenue appeared before the Committee and noted that he did not oppose the new homes but did not support a 1.2 metre setback. He stated that he would prefer to see the width kept at 1.5 metres and also noted that he would like to see the trees kept. Grant Morris appeared before the Committee to address the resident's concerns and noted the difference in setbacks being requested only amounts to a matter of inches. 3. Zoning By-law Amendment A 6/11 Grand Communities (Pickering) Corporation '356 & 364 Kingston Road (Part of Lots 3 and 4, Plan 228, Part of Part 1, Plan 40R-8966), City of Pickering Ashely Yearwood, Planner I provided an overview of zoning by-law amendment application A 6/11 and noted there had been one resident concern received to date. 3 Cis Planning & Development ' Committee Meeting Minutes Monday, June 6, 2011 7:30 pm - Council Chambers Chair: Councillor O'Connell 23 Wes Surdyka a representative for the applicant, appeared before the Committee and outlined the application. He stated the proposed development fits in with the character of the neighbourhood. He noted that they have had. extensive co- ordination with the Planning Department and stated he would be available to answer any questions. A question and answer period ensued. The applicant was questioned with respect to noise attenuation, parking space allotment, types of retail uses and tree preservation. Enzo Girardi, 1021 Dalewood Drive, appeared before the Committee and noted his concerns with respect to the commercial uses, the number of parking spaces, the fencing at the rear of the property, noise attenutation, lighting and traffic concerns. Mr. Girardi requested clarification on the definitions of the different commercial uses on the property and questioned how many of the units would be two storeys. He requested that the Committee reconsider the number of parking spaces and suggested a working group be established between the developer and the area residents to discuss the development. Tony Salvatore, 1006 Dalewood Drive, appeared before the Committee and noted his concerns with the trees along the rear of the property. He stated that some of those trees should be looked at and felt that in the event of a storm there could be a potentially dangerous situation. Gareth Morgan, 1002 Dalewood Drive, appeared before the Committee and noted his concerns with the mature trees being taken down. He also indicated concerns with the three storey height of the building and felt this would result in a lack of privacy in his backyard. He also felt that the development could affect property values. Additional concerns noted were in regards to noise, lighting and parking issues. He stated that he felt the development would change the quiet character of the neighbourhood. He also noted two malls already exist in the area, and questioned why additional retail uses were being considered. A question and answer period ensued. The applicant appeared before Committee to provide clarification with respect to the residents' concerns. Councillor O'Connell requested the applicant look at the site with respect to the issue of the dangerous trees to ensure safety. 4 City o¢~ _ Planning & Development Committee Meeting Minutes PICKERM Monday, June 6, 2011 24 7:30 pm - Council Chambers Chair: Councillor O'Connell Staff were also requested to look into concerns with the traffic issues at Kingston Road and Rougemount and were encouraged to establish a working group. The applicant was requested to provide additional details with respect to the potential commercial uses prior to the next meeting and to look at all options available for parking, as the parking spaces would be dependent upon the potential commercial uses. (III) Part`B' - Planning & Development Reports 1. Director, Planning & Development, Report PD 16-11 Request for Council's Permission to Develop through Land Severance The Estate of Paul Pickard 1861 Woodview Avenue (Part of Lot 12, Plan 282) City of Pickering Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles That the request by The Estate of Paul Pickard to permit the division of the subject lands being Part of Lot 12, Plan 282 (municipally known as 1861 Woodview Avenue) through land severance rather than by draft plan of subdivision, be approved. Carried 2. Director, Planning & Development, Report PD 17-11 Request for Council's Permission to Develop through Land Severance Almont Homes Inc. 1790 Rosebank Road (Part Lot 31, Concession 1), City of Pickering Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles That the request made by Almont Homes Inc., to permit the division of the subject lands being Part Lot 31, Concession 1 (municipally known as 1790 Rosebank Road) through land severance rather than by draft plan of subdivision, be approved. 5 Cary o~ Planning & Development Committee Meeting Minutes PICK, Monday, June 6, 2011 7:30 pm - Council Chambers Chair: Councillor O'Connell 2 5 Carried 3. Director, Planning & Development, Report PD 18-11 Zoning Amendment Application A 11/10 Starbank Developments 1786 Corp. on behalf of Golden Prospect Enterprises Ltd. 1786 and 1790 Liverpool Road (Part of Lot 23, Concession 1 Part 1 40R-15786), City of Pickering Michael Goldberg appeared before the Committee on behalf of the applicant in support of the application. He noted they had met with staff and the Site Plan Committee and indicated resulting revisions have been included in the proposed development application. He noted that the zoning appeal by Starbank was withdrawn in May and expressed his appreciation to the Site Plan Committee and staff for their efforts in bringing this forward. A question and answer period ensued. Recommendation Moved by Councillor Dickerson Seconded by Councillor Pickles 1. That Zoning By-law Amendment Application A 11/10 submitted by Starbank Development 1786 Corp., on lands being Part of Lot 23, Concession 1, Part 1, 40R-15786, City of Pickering to amend the zoning by-law to permit a financial institution use with an associated drive-through facility, be endorsed; 2. That the City Solicitor be authorized to attend the Ontario Municipal Board hearing to support Zoning By-law Amendment Application A 11/10 as endorsed by Council; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 11/10, as set out in Appendix I to Report PD 18- 11 be finalized and forwarded to City Council for enactment, should the appeal to the Ontario Municipal Board be withdrawn. Carried (V) Adjournment The meeting adjourned at 9:35 pm. 6 i Ctqo~ _ Executive Committee Meeting Minutes CKE Monday, June 13, 2011 26 7:30 pm - Council Chambers Chair: Councillor Pickles Present: Mayor Ryan I Councillors: D. Dickerson J. O'Connell D. Pickles P. Rodrigues Absent: K. Ashe B. McLean Also Present: T. Prevedel - Chief Administrative Officer E. Buntsma - Director, Community Services G. Paterson - Director, Corporate Services & Treasurer P. Bigioni - City Solicitor B. Douglas - Fire Chief K. Senior - Manager, Accounting Services D. Shields - City Clerk (1) Disclosure of Interest No disclosures of interest were noted. (II) Matters for Consideration Paula Jesty, Deloitte & Touche Re: Report CST 26-11 2010 Year End Audit Paula Jesty, Deloitte & Touche appeared before the Committee to provide an overview of the 2010 year end audit report. She briefly outlined the changes in Auditing Standards and noted that the audit focused on the following risk areas; year- end-cut-off, revenue/deferred amounts, accounting estimates and tangible capital assets. Ms. Jesty stated all work in these areas were satisfactory and did not note any weaknesses. Ms. Jesty also stated that based on the procedures performed 1 caq Executive Committee - Meeting Minutes Monday, June 13, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles 27 they did not note any fraud or illegal acts. She stated that the financial statements provide a clear opinion of the City's financial position. 1. Director, Corporate Services & Treasurer, Report CST 26-11 2010 Year End Audit Recommendation Moved by Councillor Dickerson Seconded by Mayor Ryan 1. That Report CST 26-11 of the Director, Corporate Services & Treasurer be received; 2. That the Year-end Communication Report as submitted by Deloitte & Touche LLP be received for information; and 3. That the 2010 draft Audited Consolidated Financial Statements for the City of Pickering be approved; and, 4. That Deloitte & Touche LLP be reappointed to provide external auditing services to the City of Pickering for a 5 year term. Carried Terry Dorgan Re: Fair Wage Policy, Report CST 25-11 Terry Dorgan appeared before the Committee in support of option two in the Fair Wage Report CST 25-11 and urged Council to implement a Fair Wage Policy. He advised the Committee that he would be. available to answer any questions. 2. Director, Corporate Services & Treasurer, Report CST 25-11 Fair Wage Policy Recommendation Moved by Councillor Dickerson Seconded by Councillor O'Connell 1. That Report CST 25-11 of the Director, Corporate Services & Treasurer regarding Fair Wage Policy be received for information; and, 2 _ Executive Committee ,a], t Meeting Minutes PJCREFJNG Monday, June 13, 2011 7:30 pm - Council Chambers 2 $ Chair: Councillor Pickles 2. That Council adopt Recommendation 2 of Report CS 30-10 of the Director Corporate Services & Treasurer and, the Council of the City of Pickering implement the,Fair Wage Policy attached to report CS 30-10, as follows: a) The attached Fair Wage Policy for Industrial, Commercial and Institutional Contracts exceeding $1 million to require that all contractors bidding on contracts for the City provide wages, benefits and hours to their employees in compliance with the City's Fair Wage Policy be adopted; b) The Director, Corporate Services & Treasurer be authorized to establish and implement a Fair Wage Policy process and undertake any required actions; c) That the appropriate officials of the City of Pickering be given authority to give effect thereto; d) The Director, Corporate Services & Treasurer be authorized to approach the appropriate staff of the City of Toronto for compliance investigation and enforcement purposes. Carried 3. Director, Community Services, Report CS 21-11 Holy Redeemer Catholic School Traffic Concerns No Stopping By-law, Liverpool Road No Parking By-law. Liverpool Road School Bus Loading Zone by-law, Liverpool Road Amendment to By-law 6604/05 Holy Redeemer Catholic School Crosswalk Relocation, Liverpool Road Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues 1. That Report CS 21-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule 1" to By-law 6604/05 to provide for the regulation of stopping on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; 3. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; 3 Executive Committee Meeting Minutes PICXEFJNG Monday, June 13, 2011 .7:30 pm - Council Chambers. Chair: Councillor Pickles 29 4. That the attached draft by-law be enacted to amend Schedule "3" to By-law 6604/05 to provide for the regulation of a school bus loading zone on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; and 5. That the crosswalk on Liverpool Road located at the Holy Redeemer Catholic School north driveway be relocated to the south side of Ilona Park Road (north intersection). Carried 4. Director, Community Services, Report CS 22-11 Tender for Roof Replacement - East Shore Community Centre Tender No. T-11-2011 Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues 1. That Report CS 22-11 of the Director, Community Services regarding the Roof Replacement at the East Shore Community Centre be received; 2. That Tender T-11-2011 submitted by Crawford Roofing Corp. at a cost of $291,540.00 (HST included) be accepted; 3. That the total gross project cost of $323,180 (HST included) and a net project cost of $291,034 (net of HST rebate) including the tender amount and other associated costs be approved; 4. That Council authorizes the Director, Corporate Services & Treasurer to finance the projects as follows: a) the sum of $110,000, as provided for in the 2011 approved Capital Budget - Senior Centre, be.funded by a transfer from the Federal Gas Tax Grant Reserve Fund; b.) the sum of $181,034 from the 2010 approved Capital Budget - Recreation Arenas' Dehumidification System, be reallocated to this project and be funded by a transfer from the Federal Gas Tax Grant Reserve Fund; c) the Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to give effect to the foregoing; and 4 citq co _ Executive Committee Meeting Minutes Monday, June 13, 2011 7:30 pm - Council Chambers 30 Chair: Councillor Pickles 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. Carried 5. Director, Corporate Services & Treasurer, Report CST 23-11 2011 Annual Repayment Limit for Debt and Financial Obligations Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues That Report CST 23-11 of the Director, Corporate Services & Treasurer regarding the I 2011 Annual Repayment Limit for Debt and Financial Obligations be received for information. Carried 6. Director, Corporate Services & Treasurer, Report CST 24-11 Development Charges Reserve Fund - Statement of the Treasurer for 2010 Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues That Report CST 24-11 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. Carried 7. Director, Corporate Services & Treasurer, Report CST 27-11 2010 Pre-Audit Balances of Reserves and Reserve Funds Recommendation Moved by Councillor Dickerson Seconded by Councillor. Rodrigues That Report CST 27-11 of the Director, Corporate Services & Treasurer be received for information. Carried 5 cis Executive Committee Meeting Minutes j- U~ERNG Monday, June 13, 2011 7:30 pm - Council Chambers Chair: Councillor Pickles 8. Director, Corporate Services & Treasurer, Report CST 28-11 Development Charges - Annual Indexing Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues 1. That Report CST 28-11 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2011 as provided for in Section 16 of By-law 6978/09, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 1 percent; and, i 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Carried 9. Director, Corporate Services & Treasurer, Report CST 29-11 2011/2012 Property and Liability Insurance Renewal Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues 1. That Report CST 29-11 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew its property, liability and other insurance policies through the Frank Cowan Company for the period July 1, 2011 to June 30, 2012 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further,, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 6 Ctq oo _ Executive Committee Meeting Minutes Monday, June 13, 2011 7:30 pm -Council Chambers 32 Chair: Councillor Pickles 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto: Carried 10. Chief Administrative Officer Report CAO 11-11 Bingo Licensing Charitable Bingo and Gaming Revitalization Initiative Recommendation Moved by Councillor Dickerson Seconded by Councillor Rodrigues 1. That the City of Pickering enter into a contract with the Ontario Lottery and Gaming Corporation (OLGC) for electronic bingo and gaming in order to work with the OLGC, the Charity Organizations and Delta Bingo in a "Bingo Revitalization Program"; and 2. That the Mayor and Clerk be authorized to take the necessary action to give effect thereto. Carried (III) Adjournment The meeting adjourned at 8:48 pm. 7 CL~ D~ I~I 33 PICKERING June 20, 2011 Presentations 1. Mayor Ryan Presentation of Certificate of Recognition Pickering Soccer Club, Under 16 Girls Cty c O~ 34 . PICKERING June 20, 2011 Delegations 1. .Keith Falconer, Chair Terry Arvisais, Vice-Chair Accessibility Advisory Committee Re: 2010 Accomplishments and 2011 Proposed Work Plan I 2. Laura Drake, Chair Pickering Museum Village Advisory Committee Re: Pickering Museum Village Strategic Plan 3. Terry Dorgan Re: Report CST 25-11 Fair Wage Policy I Cdq O~ 35 PICKERING tune 20, 2011 Correspondence Pages 1. Corr. 29-11 Motion for Direction Pat Watson 37-39 Corporation of the Town of Thessalon P.O. Box 220, 187 Main Street Thessalon, ON M51-1 3C6 Letter received from Pat Watson, Corporation of the Town of Thessalon, seeking Council support of their resolution passed on May 2, 2011 requesting the Minister of Energy and Infrastructure to reconsider the provisions of the Green Energy and Green Economy Act, 2009 with respect to the negative impacts created by the installation of ground mounted solar systems, 2. Corr. 30-11 Motion for Direction Wayne Orr, Chief Administrative Officer 40 Township of South Frontenac P.O. Box 100 4432 George Street Sydenham, ON KOH 2TO Letter received from Wayne Orr, Chief Administrative Officer, Township of South Frontenac seeking support of a resolution passed on June 7th, 2011 with respect to their request that the Province of Ontario introduce measures to control the sale of products in Ontario which are completely recyclable or compostable and packaged in materials that are completely recyclable or compostable. 3. Corr. 31-11 Motion for Direction P.M. Madill, Regional Clerk 41-42 Region of Durham 605 Rossland Road East Whitby, ON L1 N 6A3 Letter received from P.M. Madill, Regional Clerk, Region of Durham seeking endorsement of a recommendation passed on June 8, 2011 with respect to addressing the issue of the shortage of judicial resources in the Central East Region. 4. Corr. 32-11 Receive for Information Dr. Eric Hoskins, Minister 43 Ministry of Citizenship and Immigration 6th Floor, 400 University Avenue Toronto, ON M7A 2R9 36 Letter received from Dr. Eric Hoskins, Minister, Ministry of Citizenship and Immigration seeking nominations for the Ontario Medal for Good Citizenship. The deadline for nominations is August 17., 2011. 5. Corr. 33-11 Receive for Information Keith Falconer, Chair 44-45 Accessibility Advisory Committee Memo received from Keith Falconer, Chair, Accessibility Advisory Committee, submitting the 2010 Annual Report and the proposed 2011 Annual Work Plan on beh-alf of the Accessibility Advisory Committee. i i . I Subject: Request for Support for Attached Resolution Attachments: FONOM request for support re solar panels.rtf 37 To All Municipalities in Ontario of l - t 1 Please see the attached letter addressed to the Honourable Brad Duguid, Minister of Energy requesting support for the resolution passed by the Council of the Corporation of the Town of Thessalon at the meeting held on May 2, 2011. The letter is in regards to the Green Energy and Green Economy Act, 2009 and the installation of ground mounted solar systems. This resolution was supported at the recent Federation of Northern Ontario Municipalities conference. It would be appreciated if you would kindly advise the Council of the Town ofThessalon of your support for this resolution. I have included the following addresses below for your convenience: The Honourable Brad Duguid Minister of Energy 900 Bay Street, 4th Floor oRIGwA~TO: Hearst Block coPVro: Toronto, Ontario M7A 2E1 uw~ L 20 Premier Dalton McGuinty coRR. FILE Legislative Building, Room 281 TAKEAPR.ACTION Queen's Park \ Toronto, Ontario M7A 1.A1 ~~ovti -~o c ~►cc~~C~O✓` J Association of Municipalities of Ontario 200.University Avenue Suite 801 Toronto, Ontario M5H 3C6 Thank you Pat Matson Corporation of the Town of Thessalon P.O. Box 220,187 Main Street Thessalon, ON POR 1 LO Office: (705) 842-2217 Fax: (705) 842-2572 Pat. thessalon a-belinet.ca The Corporation of the Town of T38 P.O. BOX 220 187 MAIN STREET THESSALON, ONTARIO POR 11-0 Phone: (705)842-2217 Fax: (705)842-2572 Email: townthess(ftellnet.ca Website: www.townthessalon.ca Mayor: BRENT RANKIN Clerk: ROBERT P. MacLEAN May 6, 2011 The Honourable Brad Duguid Minister of Energy 900 Bay S..treet, 4th Floor Hearst Block Toronto, Ontario M7A 2E 1 Dear Minister Duguid: At the May 2, 2011 regular meeting of the Council of the Town of Thessalon, the following resolution was passed: "Whereas in an effort to maintain the peace, quiet, dignity and desirable appearance of the municipality, the Council of the Corporation of the Town of Thessalon passed By-law Number 1774 on March 7, 2011 to amend Schedule A of By-law Number. 1592, being a by-law to establish standards for the maintenance and occupancy of property in the Town of Thessalon, to include the following section:. Every person shall keep every front yard free and clear of any equipment or material relating to Renewable Energy Projects including, but not limited to, Ground and/or Pole Mounted Solar Photovoltaic(PV)Systems, Wind Facilities or any other like equipment. And whereas Council has received confirmation of an individual=s intention to install large ground mounted solar systems on a vacant lot in a residential area in the municipality; And whereas the Town of Thessalon has been advised by the Ministry of Municipal Affairs. and Housing that the Green Energy and Green Economy Act, 2009 made amendments to the Planning Act, most notably the addition of a new section 62.0.2 which exempts renewable energy projects from most land use planning instruments under the Planning Act, including municipal official plans and zoning, site plan control, interim control and holding by-laws, thus eliminating the need for a property owner proposing a renewable energy project to seek an official plan amendment or a change to a zoning by-law, among other matters; And whereas Council recognizes the importance of the Green Energy and Green Economy Act, 2009, Council is sensitive regarding the impact such installations will have on adjacent property owners who will be in extremely close proximity to such proposed solar systems; 39 Now therefore be it resolved that the Council of the Corporation of the Town of Thessalon hereby petitions the Government of Ontario through the Minister of Energy and Infrastructure to reconsider the provisions of the Green Energy. and Green Economy Act, 2009 and to address the provisions having regard for the negative impact. created by the installation of ground mounted solar systems within residential and commercial areas in municipalities; And further that a copy of this resolution be forwarded to the Association of Municipalities of Ontario, the Federation of Northern Ontario Municipalities and to all municipalities in the Province of Ontario for endorsement." CARRIED Your attention regarding this matter will be appreciated. Yours truly, &6ert T 9KacLean Robert P. MacLean Clerk-Treasurer RPM/pw cc: Premier Dalton McGuinty Association of Municipalities of Ontario Federation of Northern Ontario Municipalities Ontario Municipalities GAFONOM request for support re solar panels.wpd A TO WNSHIP OF SO UTH FR ONTENA C DAN SHIP ~ P.O. Box 100 Tel (613) 376-3027 cn - w v 4432 George Street 1-800-559-5862 Sydenham, ON Fax (613) 376-6657 FROG KOH 2TO www.township. southfrontenac.on.ca June 14, 2011 ORIGINALTO: The Right Honourable Dalton McGuinty COPY TO: Premier of Ontario Queens Park 7; A *J r- 71 Room 281, Legislative Building coRR FILE Toronto ON KEAPR. ACTIO.N M7A 1A4 Clno+~or or ~irec, ioYJ) Dear Premier: Re: Limiting manufacturing and packaging to products that can be recycled. wish to advise that the Council of the Township of South Frontenac at their meeting on June 7th passed the following resolution: "Whereas the Province has the authority to introduce measures to control the sale of products in Ontario, and whereas the Province has set waste diversion rates for municipalities, therefore the Township of South Frontenac requests that the Province introduce legislation that limits the sale of goods sold in Ontario to those which are completely recyclable or compostable and packaged in materials that are completely recyclable or compostable. Furthermore that this resolution be circulated to other municipalities for their support. Carried." The Township of South Frontenac and the Province have set aggressive diversion rates from landfill. Success will only be achieved by reducing the amount of product and packaging that is produced that is not completely recycla&e Yours W C f Administrative Officer. WO:am c.c. Honourable John Wilkinson, Minister of the Environment Randy Hillier, MPP - Lanark-Frontenac-Lennox & Addington Association of Municipalities of Ontario Ontario Municipalities ORIGINALTO:_ COPYTO• _ _ 7 G F ~Ag Ep Sys E -4 v r CO . FILE JUN 15 June 13, 2011 A TAKE APR. ACTION dhT A Mr. M. de Rond C C-og-P, 3 Clerk Town of Ajax 65 Harwood Avenue South Ajax ON L1S 2H9 The Regional Municipality of Durham RE: PROVINCIAL OFFENCES COURT SERVICES - SHORTAGE Clerk's Department OF JUDICIAL RESOURCES (2011-A-23) OUR FILE: L00 605 ROSSLAND RD. E. Please be advised the Finance & Administration Committee of Regional PO BOX 623 WHITBY ON L1 N 6A3 Council considered the above matter and at a meeting held on June 8, CANADA 2011, Council adopted the following recommendations of the Committee: 905-668-7711 1-800-372-1102 Fax: 905-668-9963 na) THAT the. Region of Durham requests: E-mail: clerks@durham.ca www.durham.ca Pat M. Madill, A.M.C.T., cMM I.. i) the Attorney General immediately appoint sufficient Regional Clerk Justices of the Peace in the Central East Region to resolve the shortage; ii) the Attorney General work with Ontario's Minister of Finance to identify new resources to address the Justice of the Peace shortage in the Provincial Budget; iii) the Province assign per diem Justices of the Peace from other jurisdictions to Durham until full-time justices can be appointed and assigned; iv) the Attorney General develop a replacement / succession strategy for future Justice of the Peace retirements so that further shortages do not continue to occur; and v) the foregoing recommendations be forwarded to the area municipalities with a request that they endorse them; and b) THAT.a copy of this resolution be forwarded to the Premier, the Attorney General, the Minister of Municipal Affairs and Housing, the Minister of Community Safety, the Association of Municipalities of Ontario (AMO) and the Municipal Section of the Ontario Bar Association, Chief Justice Annemarie E. Bonkalo and Associate Chief Justice / Coordinator of the Justices of the Peace John A. Payne, the Ontario Court of Justice, Ontario Association of Chiefs of Police, Municipal Court Managers' Association, Prosecutors' Association of Ontario and Durham MPP's." "Service Excellence fob our`Communities" 100% Post Consumer 4 2 Kindly provide us with your response with respect to Part a)v) of the foregoing recommendations at your earliest opportunity. Pat M. Madill, AMCT, CMM III Regional Clerk PMM/np C. T. Gettinby, CAO/Clerk, Township of Brock P. Barrie, Clerk, Municipality of Clarington S. Kranc, Clerk, City of Oshawa D. Shields, Clerk, City of Pickering K: Coates, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge D.A. Wilcox, Clerk, Town of Whitby B. Roy, Regional Solicitor Ministry of Citizenship Ministere des Affaires civiques and Immigration et de I'Immigration Minister Ministre 6`h Floor 6P etage 400 university Avenue 400, avenue University Toronto ON M7A 21R9 Toronto ON M7A 2R9 ~t ZOntario Tel.: (416) 325-6200 Te1,: (416) 325-6200 4 J Fax: (416) 325-6195 TMCac.: (416) 325-6195 OFZR • 302 -1 D REC MING May, 2011 CITY O~ Pl(,MAY 1 3 2011 Re : Ontario Medal For Good Citizenship CLERKS OFFICE Dear Friends: I am pleased to let you know that nominations for the Ontario Medal for Good Citizenship are now being accepted. Established in 1973, the Ontario Medal for Good Citizenship honours Ontarians who, through exceptional, long-term efforts, have made outstanding contributions to life in their communities. I am pleased to invite you to participate by nominating a deserving citizen. Recipients will. be presented with their medal by the Lieutenant Governor of Ontario at a special ceremony this Fall at Queen's Park. Nomination farms are now available on-line by visiting the Ministry of Citizenship and Immigration's website at: ~vww.ontario.ca honoursalida yards. You may submit your nomination on-line by choosing the "Nominate Online" option,. or download the RDF or HTiVIL format from the website. For any further information, please contact the Ontario Honours and Awards Secretariat at 416 314-7526, 1 877 832-8622 or (TTY) 41.6 327-2391. Nominations must be received by August 17, 2011. I encourage' you to take the time to nominate a deserving citizen in, your community for an Ontario Medal for Good Citizenship. The men and women we honour stand as shining examples to us all. ORIGINALTO: COPY T0: Sincerely, ~ULiJ t CORR. FILE _ T E APR. ACTION Dr. Eric Hoskins Minister I I KERING 44 Pc Memo 1811 BICENTENNIAL 2011 . To: Mayor and June 10, 2011 Members of Council ' I From: Keith Falconer, Chair ORICWALTO: .7 . Accessibility Advisory Committee COPYTO: Copy: Chief Administrative Officer Directors coR FILE TAKE APR. ACTION _ Subject: 2010 Accomplishments / 2011 Proposed Work Plan lZec~ v ! v~{ The Accessibility Advisory Committee is pleased to present this document as an overview of its 2010 Accomplishments and its proposed 2011 Work Plan. 2010 ACCOMPLISHMENTS: The Accessibility Advisory Committee held a total of nine meetings in 2010. 1. Together with the Region of Durham, planned and participated in the Durham Accessibility Expo (UOIT, June 2010). 2. Discussed idea of planning an Accessibility Awareness Day for the City of Pickering in 2011. 3. Provided input to Council on planning and integration of accessibility as a component of the Urban Growth Plan for Pickering. 4. Reviewed and provided comments on the 2011 Annual Accessibility Plan 5. Reviewed and commented on Site Plans. I 2011 PROPOSED WORK PLAN: 1. Better Understand How the City Works: • Review accessible parking by laws and other appropriate by laws that impact persons with a disability / accessibility in Pickering • Develop and / or change the present standard for curb cuts • Review construction practices regulated / purchased by the City (sidewalks / standards / by laws / snow clearing) • Review site plan checklist and standards associated with currently being developed by City Planning staff. I 2. Understand more about residents with disabilities, and where they live: Create an online survey to obtain feedback from the Community regarding how accessible Pickering is and what the issues are that they face. 45 • Coordinate an Accessibility Awareness Day - Nov. 5, 2011 • Start a physical inventory of Pickering to assist Council in identifying specific areas/issues that need to be addressed within the physical / built environment. • Review strip malls in Pickering - identify deficiencies and cost to make them accessible. • Develop a rating system for the accessibility of restaurants • Each member of the AAC to adopt a disability and develop an expertise in said disability to better represent each group. • Set up AAC display at various City special events this summer 3. Generate discussion on issues and solutions: • Build partnerships with other AAC's in Durham, to better understand common issues, and learn from their successes while utilizing successful approaches to accessibility issues. • Organize an access challenge with the new council • Prioritize on the basis of where people actually live • Go to Council more often to keep Accessibility front and center. i Submitted on behalf of The Accessibility Advisory Committee Current Membership: Keith Falconer, Chair Terence Arvisais, Vice Chair Councillor O'Connell Ida Fogo Stephen Little Tanya Logan Donna Manning Aisha Nathifa Heywood Donald Tierney Susan Wilkinson Jacob Yacoumidis KF:pnw June 10, 2011 Page 2 2010/2011 Memo to Council CLty O~ a-14620 46 PICKERING June 20, 2011 COMMITTEE REPORTS a) Report PD 2011-03 of the Planning & Development Pages 1. Director, Planning & Development, Report PD 16-11 47-52 Request for Council's Permission to Develop through Land Severance 'The Estate of Paul Pickard 1861 Woodview Avenue (Part of Lot 12, Plan 282) City of Pickering i Recommendation That the request by The Estate of Paul Pickard to permit the division of the subject lands being Part of Lot 12, Plan 282 (municipally known as 1861 Woodview Avenue) through land severance rather than by draft plan of subdivision, be approved. 2. Director, Planning & Development, Report PD 17-11 53-57 Request for Council's Permission to Develop through Land Severance Almont Homes Inc. 1790 Rosebank Road (Part Lot 31, Concession 1), City of Pickering Recommendation That the request made by Almont Homes Inc., to permit the division of the subject lands being Part Lot 31, Concession 1 (municipally known as 1790 Rosebank Road) through land severance rather than by draft plan of subdivision, be approved. 3. Director, Planning & Development, Report PD 18-11 58-91 Zoning Amendment Application A 11/10 Starbank Developments 1786 Corp. on behalf of Golden Prospect Enterprises Ltd. 1786 and 1790 Liverpool Road (Part of Lot 23, Concession 1, Part 1, 40R-15786), City of Pickering Recommendation 1. That Zoning By-law Amendment Application A 11/10 submitted by Starbank Development 1786 Corp., on lands being Part of Lot 23, Concession 1, Part 1, 40R-15786, City of Pickering to amend the zoning by-law to permit a financial institution use with an associated drive-through facility, be endorsed; 4 7 2. That the City Solicitor be authorized to attend the Ontario Municipal Board hearing to support Zoning By-law Amendment Application A 11/10 as endorsed by Council; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 11/10, asset out in Appendix I to Report PD 18-11 be finalized and forwarded to City Council for enactment, should the appeal to the Ontario Municipal Board be withdrawn. i I 4 8 June 20, 2011 PICKERING Committee Reports b) Report EC 2011-06 of the Executive Committee Pages 1. Director, Corporate Services & Treasurer, Report CST 26-11 1-70 2010 Year End Audit Recommendation 1. That Report CST 26-11 of the Director, Corporate Services & Treasurer be received; 2. That the Year-end Communication Report as submitted by Deloitte & Touche LLP be received for information; 3. That the 2010 draft Audited Consolidated Financial Statements for the City of Pickering be approved; and, 4. That Deloitte & Touche LLP be reappointed to provide external auditing services to the City of Pickering for a 5 year term. 2. Director, Corporate Services & Treasurer, Report CST 25-11 71-138 Fair Wage Policy Recommendation 1. That Report CST 25-11 of the Director, Corporate Services & Treasurer regarding Fair Wage Policy be received for information; and, 2. That Council adopt Recommendation 2 of Report CS 30-10 of the.Director Corporate Services & Treasurer and, the Council of the City of Pickering implement the Fair Wage Policy attached to report CS 30-10, as follows; a) The attached Fair Wage Policy for Industrial, Commercial and Institutional Contracts exceeding $1 million to require that all contractors bidding on contracts for the City provide wages, benefits and hours to their employees in compliance with the City's Fair Wage Policy be adopted; b) The Director, Corporate Services & Treasurer be authorized to establish and implement a Fair Wage Policy process and undertake any required actions; 49 c) That the appropriate officials of the City of Pickering be given authority to give effect thereto; d) The Director, Corporate Services & Treasurer be authorized to approach the appropriate staff of the City of Toronto for compliance investigation and enforcement purposes. 3. Director, Community Services, Report CS 21-11 139-146 Holy Redeemer Catholic School Traffic Concerns No Stopping By-law, Liverpool Road No Parking By-law. Liverpool Road School Bus Loading Zone by-law, Liverpool Road Amendment to By-law 6604/05 Holy Redeemer Catholic School Crosswalk Relocation, Liverpool Road Recommendation 1. That Report CS 21-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; 2. That the attached draft by-law be enacted to amend Schedule "1" to By-law 6604/05 to provide for the regulation of stopping on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; .3. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; 4. That the attached draft by-law be enacted to amend Schedule "3" to By-law 6604/05 to provide for the regulation of a school bus loading zone on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering; and 5. That the crosswalk on Liverpool Road located at the Holy Redeemer Catholic School north driveway be relocated to the south side of Ilona Park Road (north intersection). 4. Director, Community Services, Report CS 22-11 147-154 Tender for Roof Replacement - East Shore Community Centre Tender No. T-11-2011 Recommendation 1. That Report CS 22-11 of the Director, Community Services regarding the Roof Replacement at the East Shore Community Centre be received; 50 2. That Tender T-11-2011 submitted by Crawford Roofing Corp. at a cost of $291,540.00 (HST included) be accepted; 3. That the total gross project cost of $323,180 (HST included) and a net project cost of $291,034 (net of HST rebate) including the tender amount and other associated costs be approved; 4. That Council authorizes the Director, Corporate Services & Treasurer to finance the projects as follows: a) the sum of $110,000, as provided for in the.2011 approved Capital Budget - Senior Centre, be funded by a transfer from the Federal Gas Tax Grant Reserve Fund; b) the sum of $181,034 from the 2010 approved Capital Budget - Recreation Arenas' Dehumidification System, be reallocated to this project and be funded by a transfer from the Federal Gas Tax Grant Reserve Fund; c) the Director, Corporate Services & Treasurer be authorized to take any actions necessary in order to give effect to the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to give effect thereto. 5. Director, Corporate Services & Treasurer, Report CST 23-11 155-160 2011 Annual Repayment Limit for Debt and Financial Obligations Recommendation That Report CST 23-11 of the Director, Corporate Services & Treasurer regarding the 2011 Annual Repayment Limit for Debt and Financial Obligations be received for information. 6. Director, Corporate Services & Treasurer, Report CST 24-11 161-169 Development Charges Reserve Fund - Statement of the Treasurer for 2010 Recommendation That Report CST 24-11 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund be received for information. 7. Director, Corporate Services & Treasurer, Report CST 27-11 170-202 2010 Pre-Audit Balances of Reserves and Reserve Funds Recommendation 51 That Report CST 27-11 of the Director, Corporate Services & Treasurer be received for information. 8. Director, Corporate Services & Treasurer, Report CST 28-11 203-207 Development Charges - Annual Indexing Recommendation 1. That Report CST 28-11 of the Director, Corporate Services & Treasurer be received; 2. That effective July 1, 2011 as provided for in Section 16 of By-law 6978/09, the Development Charges referred to in Sections 6 and 11 of that By-law be increased by 1 percent; and, 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 9. Director, Corporate Services & Treasurer, Report CST 29-11 208-222 2011/2012 Property and Liability Insurance Renewal Recommendation 1. That Report CST 29-11 of the Director, Corporate Services & Treasurer be received; 2. That the City of Pickering renew its property, liability and other insurance policies through the Frank Cowan Company for the period July 1, 2011 to June 30, 2012 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees where it is in the City's interest to do so; 4. That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to limit potential liability exposure and to protect the assets.of the City and it's elected officials and staff; and, 5. That the appropriate officials be authorized to take the necessary actions to give effect thereto. 52 10. Chief Administrative Officer Report CAO 11-11 223-229 Bingo Licensing Charitable Bingo and Gaminq Revitalization Initiative Recommendation 1. That the City of Pickering enter into a contract with the Ontario Lottery and Gaming Corporation (OLGC) for electronic bingo and gaming in order to work with the OLGC, the.Charity Organizations and Delta Bingo in a "Bingo Revitalization Program"; and 2. That the Mayor and Clerk be authorized to take the necessary action to give effect thereto. Citq°o 5 3 PICKERING June 20, 2011 By-laws 7143/11 Being a by-law to exempt Blocks 119 to 129 on Plan 40M-2437, Pickering, from the part lot control provisions of the Planning Act. (By-law attached) 7144/11 Being a by-law to stop up and close the portion of road allowance between Range 3, BFC and Concession 1, Pickering, being Part 8, Plan 40R-11387 as public highway and deem it surplus to the Corporation. (By-law attached) 7145/11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended to implement the Official Plan of the City of Pickering, . Region of Durham being Part of Lot 23, Concession 1, in the City of Pickering. (A 11/10) (By-law attached) 7146/11 Being a by-law.to exempt Part of Lots 1 and 3, Plan 40M-1918, being Parts 6, 9 and 10, Plan 40R-19416 from part lot control (By- law attached) 7147/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. (By- law attached) 7148/11 Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Executive Committee pages 144 to 146] 54 PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields May 25, 2011 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Subject: Request for Part Lot Control By-law Owner: Mattamy (Brock Road) Limited Blocks 119 to 129, Plan 40M-2437 File: PLC.40M-2437.1 The above-mentioned blocks are being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow the construction of 68 dwelling units on the blocks referred to above. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act thus allowing 68 units to be created and the transfer of those units into separate ownership. This draft by-law is attached for the consideration - of City Council at its meeting scheduled for June 20, 2011. DB:bg JADocuments\Prop 8 0ev\PLC\sect40M-2437 Mattamy Ph lWemo 2011 to City Clerk.doc Attachments 55 ON pR WILLIAM ,POys LIAIRIS-DRIVE w LAN z PA 0 a ° z ~ Z Z O HAYDEN LAN d N Y U p Q ~ CULTURAL JIVTRI LLOW DRIVE M a • J OCKS 119-123 LIATRIS DRIVE TREET BLOCKS 124-129 Y U O M City of Pickering Planning & Development Department PROPERTY DESCRIPTION Blocks 119 to 129, 40M-2437 OWNER Mattamy (Brock Road) Limited DATE May 25, 2011 DRAWN BY JB FILE No. Part Lot Control SCALE 1:5000 CHECKED BY DB N a a oure..: T.-..t Enterprises Ins. and its euppliene. All riphte Reeerved. Not a plan of aunty y. PN-15 2005 MPAC and Its au Ilona. All ","t. Reeerved. Not a Ian of S-e . The Corporation of the City of Pickering 56 By-law No. A"Kr Being a by-law to exempt Blocks 119 to 129 on Plan 40M-2437, Pickering, from the part lot control provisions of the Planning Act. Whereas pursuant to the provisions of section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Blocks 119 to 129 on Plan 40M-2437, Pickering. 2. This by-law shall remain in force and effect for a period of one year from the date of the passing of this by-law and shall expire on June 20, 2012. By-law read a first, second and third time and finally passed this 20th day of June, 2011. ~r David Ryan, Mayor Debbie Shields, City Clerk PLC.40M-2437.1 - 5 7 PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields May 25, 2011 City Clerk From: Neil Carroll Director, Planning & Development Copy: Chief Administrative Officer Director, Office of Sustainability Subject: Road Closure and Disposal of City-Owned Lands Untraveled Portion of Road Allowance between Range 3, BFC and Concession 1, Pickering, being Part 8, Plan 40R-11387 File: L4650-2-11 Pursuant to Council Resolution 79/11, staff commenced the process of stopping-up and closing that part of the road allowance between Range 3, BFC and Concession 1, being Part 8, Plan 40R-11387 (see location map attached). Once Part 8 has been closed as a public highway, it will be conveyed in accordance with Council Resolution 96/11. In accordance with the City's Notice Policy, all of the appropriate notices have been sent to the agencies respecting the closing of this portion of road allowance and the appropriate Notice will be published in the local newspaper and on the City's website for two consecutive weeks, prior to this by-law being considered by Council. Accordingly, it is now appropriate for Council to enact the attached-draft by-law formally declaring the land surplus, stopping-up and closing it as public highway and authorizing its conveyance. The subject lands will be disposed of in accordance with the provisions of the Municipal Act and the City's Acquisition and Disposal of Land Policy. The attached draft by-law is for the consideration of City Council at its meeting scheduled for June 20, 2011. NC:DB:bg J:OowmentstPmp 8 Dev\L4650 DISPOSALS\2 it -Road Allowance (Gazarek)4nemos4nemo to debbie forwarding by-law.doc Attachments 58 o w z CRES. v O m e w o o a z¢ x ROAD • d ~o ~\~G~~O USHTON ROAD m z w UNBARTO p Jpp ~0 UN/TED GAD ~i HURC J O CL a IZ,c a J R~Pp o o ' DUNBARTON LLJ ~F X MERR\~ON ROPO K~NGS~GN RoPD \ SUBJECT LANDS N,GNW PY 401 S1REEj SHOR COMMU C£N7R BP~~Y /NE VISTULA FRENCHMA S DRIVE BA Y Li TIMMINS GARDENS o 0 U CECYLIA w 0 City of Pickering Planning & Development Department PROPERTY DESCRIPTION Part of Road Allowance between, Range 3, B.F.C. and Concession 1, being Part 8 40R-11387 07\ OWNER City of Pickering DATE May 10, 2011 DRAWN BY JB FILE No. Disposal of City Owned Land SCALE 1:5000 CHECKED BY DB T.nan.! EnbrpA... Ino. and R. .upper R W. Not • a ~ u . Not - plan PN-7 2003 MPAC and It. t.rv .u Il.n. All r1 i 9 The Corporation of the City of Pickering By-law No, A,;7 Being a by-law to stop-up and close the portion of road allowance between Range 3, BFC and Concession 1, Pickering, being Part 8, Plan 40R-11387 as public highway and deem it surplus to the Corporation. Whereas, pursuant to the Municipal Act, the Council of the City may pass by-laws to acquire or dispose of land or interests in land and to stop-up a highway, or part thereof, and to authorize its sale or the sale of a part thereof. Whereas, Notice of this By-law has been published for two (2) consecutive weeks. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. The following portion of highway is hereby stopped-up and closed to both vehicular and pedestrian traffic: • That portion of the road allowance between Range 3, BFC and Concession 1, Pickering, being Part 8, Plan 40R-11387. 2. That portion of the road allowance between Range 3, BFC and Concession 1, Pickering, being Part 8, Plan 40R-11387 is deemed surplus to the needs of the Corporation and shall be offered for sale, subject to any required easements. 3. The City shall ensure that all utility easements are conveyed to the appropriate utility authority for nominal consideration ($2.00) prior to the conveyance of the land. 4. The Mayor, City Clerk, Director, Planning & Development and City Solicitor are authorized to obtain and execute all relevant documentation required to effect the stopping-up and closing of that portion of road allowance between Range 3, BFC and Concession 1, Pickering, being Part 8, Plan 40R-11387 and to effect its conveyance. By-law read a first, second and third time and finally passed this 20th day of June, 2011. r David Ryan, Mayor -_r` ,ff Debbie Shields, City Clerk L4650-2-11 I 60 PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields June 16, 2011 City Clerk From: Mila Yeung Planner Copy: Manager, Development Review & Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 11/10 Starbank Development 1786 Corp. on behalf of Golden Prospect Enterprises Ltd. 1786 and 1790 Liverpool Road (Part of Lot 23, Concession 1, Part 1, 40R-15786) City of Pickering Amending By-law 7145/11 Statutory Public Meeting Date February 7, 2011 Planning & Development Committee Date June 6, 2011 Purpose and Effect of By-law to permit a financial institution use Council Meeting Date June 20, 2011 Note Certain text wording in the draft by-law that was presented at the Planning & Development Committee Meeting, has been revised. No significant changes were made to the provisions. MY:ld J:MyeungtPlanning Applications\Re-Zoning12010W11-10WIemo Clerk Draft By-law Chan (Bicent. Logo).doc Attachments By-law Text By-law Schedule The Corporation of the City of Pickering to 1 . By-law No.. 7145 /11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended to implement the Official Plan of the City of, Pickering, Region of Durham, being Part of Lot 23, Concession 1, in the City of Pickering. (A 11/10) Whereas the Council of The. Corporation of the City of Pickering deems it desirable to permit a financial institution use on the subject lands, being Part of Lot 23, Concession 1 in the City of Pickering; And whereas an amendment to By-law 3036, as amended, is therefore deemed necessary; Now therefore the Council of The. Corporation of the City of Pickering hereby enacts as follows: 1. Schedule Schedule I attached hereto with notations and references shown thereon is hereby declared to be part of this By-law. 2. Area Restricted The provisions of this By-law shall apply to those lands in Part of Lot 23, Concession 1, in the City of Pickering, designated "C-21" on Schedule I attached hereto. 3. General Provisions No building, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4. Definitions In this By-law, (1) ."Financial institution," shall mean a building or part of a building in which money is deposited, kept, lent or exchanged, and which includesa chartered bank or branch thereof, and may also include any other insurance and investment advisory services and other financial services ancillary thereto; i By-law No. 7145/11 Page 2 62 (2) `'Gross Leasable Floor Area" shall mean the aggregate of the floor areas of all storeys above or below established grade, designed for owner or tenant occupancy or exclusive use only, but excluding storage areas below established grade; (3) "Hotel" shall mean a building, or two or more attached buildings used for the purpose of providing the public with temporary accommodations, having a minimum of 25 accommodation units accessed by internal corridors, and uses accessory thereto, including meeting rooms, conference rooms, recreational facilities,. banquet halls, and dining and lounge areas; (4) "Restaurant - Type A" shall mean a building or part of a building where food is prepared and offered or kept for retail sale to the public for immediate consumption on the premises or off the premises; (5) "Storey" shall mean. that portion of a building other than a basement, cellar or attic, included between the surface of any floor and the surface of the floor,` roof deck or ridge next above it 5. Provisions (1) Uses Permitted ("C-21 Zone) No person shall, within the lands zone."C-21" on Schedule I attached to this By-law, use any lot or erect, alter or use any building or structure for. any purpose except the following: (a) financial institution (b) hotel (c) restaurant - type A (2) Zone Requirements ("C-21" Zone) No person shall within the lands designated "C-21" on Schedule I attached hereto use any lot or erect, alter or use any building except in accordance with the following provisions: (a) Building Restrictions (i) Building Height: minimum 9.5 metres maximum 18.0 metres (ii) Number of Storeys: minimum 2 1 By-law.No. 7145/11. Page 3 (iii) Front Yard Depth: minimum 0.5 metres maximum 3..0 metres (iv) Rear Yard Depth: minimum 6.0 metres (v) North Side Yard Width: minimum 1.0 metre maximum 3.O metres (vi) South Side Yard Width: minimum 6.0 metres (b) Parking Requirements (i) a minimum 5.5 parking spaces shall be provided and maintained for every 100 square metres of gross leasable floor area on lands zoned "C-2.1" on Schedule I attached to this By-law; (c) Existing Buildings (i). Notwithstanding the provisions of Section 5(2)(a) of this by-law, any building existing at the date of the passing of this by-law, any renovation thereof within the existing building footprint, or any replacement thereof within the existing building footprint as a result of fire damage or natural ` disaster, shall be deemed to conform to the zoning by-law. 6. By-law 3036 By-law 3036 is hereby amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached.. hereto, Definitions and subject matter not specifically dealt with in this By-law shall be governed by relevant provisions of By-Iaw.3036, as amended. 7. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By71aw read a first, second and third time and finally passed this 20th day of June, 2011. David Ryan, Mayor Debbie Shields, City Clerk I 64. I I PICKERING PKWY 52.7m Q ~ E J n Q " a Q ~ I C-21 w PART OF LOT 23- J p" CONCESSION I - E 0 A6h N SCHEDULE I TO BY-LAW 7 1 41 4 51 1 PASSED THIS 2.0 t h i DAY OF - J u ne. 2011 MAYOR - CLERK 6 ~ PICKERING Memo 1811 BICENTENNIAL 2011 To: Debbie Shields June 6, 2011 City Clerk From: Denise Bye Supervisor, Property & Development Services Copy: Director, Planning & Development Subject: Request for Part Lot Control By-law Owner: E. Raponi Part of Lots 1 and 3, Plan 40M-1918 (Parts 6, 9 and 10, 40R=19416) File: 40M-1918.3 The above-noted lands are being developed in accordance with the appropriate Subdivision Agreement and Zoning By-law in such a manner to allow the realignment of lot lines within Plan 40M-1918. In 2010, By-law 7048/10 was enacted to exempt the lots within Plan 40M-1918 from the part lot control provisions of the Planning Act however, that by-law expired prior to the above-noted lots being transferred into separate ownership. The City has received another request from the developer for the enactment of a part lot control by-law for Part of Lots 1 and 3, Plan 40M-1918, being Parts 6, 9 and 10, Plan 40R-19416 (location map attached) as it is anticipated these will close within one year. This draft by-law, which will remain in effect until June 20, 2012, is attached for the consideration of City Council at its meeting scheduled for June 20, 2011. DB:bg Attachments .66 Li y- w u cn W u2p D . z WESTCREEK W Q WES TCRE PUBLIC SC PROHILL ST. ° z SUBJECT PART6, 40R-19416 N ° STREET 0 40M-1918 PT. M PART 10, 4OR-19416 P 89476 Q O U O O ry Q z w cn w O,p o O w O o u 0 O WILL City of Pickering Planning & Development Department PROPERTY DESCRIPTION PT LOTS 1 & 3,40M-1918, BEING PARTS 6,9 & 10, 40R-19416 OWNER E. Raponi DATE June 6, 2011 DRAWN BY JB FILE No. Part Lot Controlp SCALE 1:5000 CHECKED BY DR At mnet . and 2005 MPAEnt- C o d M. Inc.u II All uA hb R...twd Not a I en o1 Surv Ian If I,-. PN-10 6 7 The Corporation of the City of Pickering By-law No. Being a by-law to exempt Part of Lots 1 and 3, Plan 40M-1918, being Parts 6, 9 and 10, Plan 40R-19416 from part lot control. Whereas pursuant to the provisions of section 50 of the Planning Act, R.S.O. 1990, chapter P.13, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, does not apply to the lands described as follows: • Part Lot 1, Plan 40M-1918, being Parts 9 and 10, Plan 40R-19416 • Part Lot 3, Plan 40M-1918, being Part 6, Plan 40R-19416 2. This By-law shall remain in force and effect from the date of the passing of this By-law and shall expire on June 20, 2012. By-law read a first, second and third time and finally passed this 20th day of June, 2011. David Ryan, Mayor Debbie Shields, City Clerk PLC.40M-1918.3 The Corporation of the City of Pickering By-Law No. 7147/11 6 Cie 4111.0 Being a by-law to appoint By-law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following people be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1525 & 1535 Diefenbaker Court, 1530 & 1540 Pickering Parkway, 1295 Wharf Street and Casitas and Millennium, 1000/1200/1400 The Esplanade Paul Long 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. This appointment shall expire upon the persons listed in section 1a) ceasing to be an employee of Paragon Protection Ltd. or upon Paragon Protection Ltd. ceasing to be agents for 1525 & 1535 Diefenbaker Court, 1530 & 1540 Pickering Parkway, 1295 Wharf Street and Casitas and Millennium 1000/1200/1400 The Esplanade whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. By-law read a first, second and third time and finally passed this 20th day of June, 2011. David Ryan, Mayor Debbie Shields, City Clerk Ci o¢~ Committee of Adjustment Meeting Minutes E~ Wednesday, May 4, 2011 P&I 7:01 pm Tr % =J URING Main Committee Room Present: Tom Copeland David Johnson - Chair Eric Newton - Vice-Chair Bill Utton Shirley Van Steen Also Present: Ross Pym, Secretary-Treasurer Mila Yeung, Assistant Secretary-Treasurer Lesley Dunne, Assistant Secretary-Treasurer (1) Adoption of Agenda Moved by Bill Utton Seconded by Eric Newton That the agenda for the Wednesday, May 4, 2011 meeting be adopted. Carried Unanimously (11) Adoption of Minutes Moved by Eric Newton Seconded by Bill Utton That the minutes of the 5th meeting of the Committee of Adjustment held Wednesday, April 13, 2011 be adopted as amended. Carried Unanimously I City o¢ Committee of Adjustment .1*1 Meeting Minutes Wednesday, May 4, 2011 PICKEWNG 7:01 pm Main Committee Room (III) Reports 1. P/CA 13/11 - J. & J. Ross 1843 Woodview Avenue (Part Lot 12, Plan 282, Part 1, 40R-16115) City of Pickering The applicant requests relief from Zoning By-law 3036 to permit a front yard depth of 5.1 metres to a proposed covered porch, whereas the by-law requires 7.5 metres. The applicant requests approval of this variance in order to obtain a building permit for the proposed house addition and covered porch. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Jeff Ross, owner, was present to represent the application. Arnd Koechlin, of 1073 Pharmacy Avenue was present in support of the application. Jeff Ross indicated he agrees with staff recommendations and explained that if any trees have to be removed that they will be replaced. Moved by Eric Newton Seconded by Shirley Van Steen That application P/CA 13/11 by J. & J. Ross, be Approved on the grounds that the proposed front yard depth of 5.1 metres to a proposed covered porch is a minor variance that is desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That this apply only to the proposed development, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the applicant obtains a building permit for the proposed construction by May 3, 2013 or this decision shall become null and void. 2 Committee of Adjustment Meeting Minutes Wednesday, May 4, 2011 7:01 pm Main Committee Room 3. That the applicant prepares, to the satisfaction of the City of Pickering, a tree preservation/tree planting plan for the trees in the front yard of the subject property by November 4, 2011. Carried Unanimously 2. P/CA 14/11 - Chirolion Urban Corporation 1505 - 1525 Kingston Road (Block 36, Plan 40M-2089) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 5891/01 to permit a condominium apartment building with a portion of the building having a maximum building height of 10.0 metres and 3-storeys and a portion of the building having a maximum building height of 35.0 metres and 12-storeys, whereas the by-law requires a minimum building height of 16.0 metres and 6-storeys and a maximum building height of 35.0 metres and 10-storeys. The applicant also requests relief to amend the definition of "Multiple Dwelling - Vertical" to allow a townhouse building containing three or more dwelling units attached horizontally but not all of which are attached vertically and to allow a minimum building height of 10.0 metres and 3-storeys for a portion of the townhouse building, whereas the by-law defines "Multiple Dwelling - Vertical" as having a building containing three or more dwelling units attached horizontally and vertically by an above grade wall or walls, or an above grade floor or floors or both. The applicant requests approval of this variance in order to obtain Site Plan approval. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions. Written comments were also received from the City's Development Control Manager expressing no concerns. Correspondence received from Robert Lennox, indicated that if the City is going to allow for 12 floors on this site that the same would be allowed for his property that is located next to the subject property. Robert Lennox also questioned the access in and out of their property at 1555-1575 Kingston Road. 3 Committee of Adjustment C`tq 0~ Meeting Minutes Wednesday, May 4, 2011 PIC-KEP*%.NG 7:01 pm Main Committee Room Correspondence received from Trevor Sone, Property Manager of DCC #93, 5 President's Committee, indicated that part of the 5 President's Committee met with the developers prior to the Committee of Adjustment meeting to obtain additional information. The 5 President's Committee has determined that they have no objection to the application subject to the following suggested conditions: 1) that the owner does not seek and act upon an easement for traffic onto Valley Farm Road or Avonmore Square and 2) that the owner shall insure appropriate above ground parking for the proposed retail stores and visitor parking. Jason Park, agent, was present to represent the application. Chuck Kent, Suzanne Adams and Frank Gillanders of 1890 Valley Farm Road and Lionel Berry of 1647 Avonmore Square were present in objection to the application. Jason Park provided a package for the Committee to review. Jason Park explained the layout of the property; building heights; above and underground parking; traffic flow through the development and the "Multiple Dwelling - Vertical" definition. In response to questions from residents and Committee Members, Jason Park noted the new owners are not pursuing the old Committee of Adjustment application P/CA 02/09 which will become null and void if this application is approved. The parking for the retail stores will be provided on the surface and underground and the retail uses that are permitted on the subject site are very limited. A traffic study has not been required, however, if during the Site Plan process a study is required they have no problem providing a study. Jason Park also indicated that only the eastern portion of the property is being developed at this time, and there will be no proposed access from Lennox Lane to Avonmore Square. Chuck Kent, President of the DCC#93, outlined the comments that were received from Trevor Sone, Property Manager of DCC #93. Chuck Kent expressed concerns with density, the traffic coming into and exiting the development access for this development onto Valley Farm Road and parking for the retail uses proposed. Suzanne Adams expressed concerns with the density and the traffic coming into and exiting the development. Suzanne Adams also questioned if the mechanical units on top of the building is included in the 35.0 metres. Frank Gillanders questioned if a traffic survey has been conducted for the subject property and commented that traffic in the summer months is very heavy at that intersection of Valley Farm Road and Kingston Road. Lionel Berry expressed concerns with any proposed access road on Avonmore Square and Valley Farm Road. 4 Committee of Adjustment Meeting Minutes e Wednesday, May 4, 2011 7:01 pm Main Committee Room Moved by Bill Utton Seconded by Eric Newton That application P/CA 14/11 by Chirolion Urban Corporation, be Approved on the grounds that a minimum building height of 10.0 metres and 3-storeys and a maximum building height of 35.0 metres and 12-storeys to a proposed condominium apartment building and a minimum building height of 10.0 metres and 3-storeys to a partially stacked townhouse block, and the definition of "Multiple Dwelling - Vertical" to allow a townhouse building containing three or more dwelling units attached horizontally but not all of which are attached vertically to be minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 1. That these variances apply only to the proposed condominium apartment building and a partially stacked townhouse block, as generally sited and outlined on the applicant's submitted plans with this application. 2. That Minor Variance Application P/CA 02/09 becomes null and void. 3. That the applicant obtains a Site Plan Approval and a building permit for the proposed construction by May 4, 2014, or this decision shall become null and void. Carried Unanimously 3. P/CA 15/11 - PVLB Inc. 503 Kingston Road (Part Lot 30, Broken Front Concession, Range 3, Part Lot 30, Part 1, 40R-4825) City of Pickering The applicant requests relief from Zoning By-law 3036, as amended by By-law 2030/85: • to permit a front yard depth of 7.0 metres, whereas the by-law requires a minimum front yard depth of 13.5 metres • to permit a flankage side yard width of 7.0 metres, whereas the by-law requires minimum flankage side yard width of 12.0 metres • to permit a parking requirement of 3.0 parking spaces per 100 square metres of gross floor area, whereas the by-law requires a minimum of 5.5 parking spaces for each 93 square metres of gross floor area 5 Committee of Adjustment Meeting Minutes Wednesday, May 4, 2011 7:01 pm Main Committee Room • to permit a minimum parking space area of 13.7 square metres (2.6 metres by 5.3 metres), whereas the by-law requires a minimum parking space area of 15.95 square metres • to permit a gravel surface parking area, whereas the by-law requires all parking areas to be paved The applicant requests approval of this variance in order to obtain a building permit and site plan approval for the proposed site expansion. The Secretary-Treasurer outlined comments received from the City of Pickering Planning & Development Department recommending approval subject to conditions and recommending refusal to permit a gravel parking area. Written comments were also received from the City's Development Control Manager indicating the gravel surface for the parking area is acceptable and the applicant will need to address drainage and on-site stormwater quality control with the site plan application. Kevin Tunney, agent, and Bob Verwey, owner, were present to represent the application. No further representation was present in favour of or in objection to the application. Kevin Tunney provided a site plan for the Committee to review and explained the variances being applied for. Kevin Tunney clarified that the proposed gravel parking area, as stated in the report, is actually an automotive compound that will only be used to store new vehicles, it will be completely enclosed, no through traffic and will be gated to provide security. Kevin Tunney also indicated that a sustainable requirement for a commercial design to maximize permeability is a minimum of 25% of the site not occupied by a building is permeable unpaved area. Moved by Shirley Van Steen Seconded by Bill Utton That application P/CA 15/11 by PVLB Inc., be Approved on the grounds that the front yard depth of 7.0 metres, a flankage side yard width of 7.0 metres, a parking requirement of 3.0 parking spaces per 100 square metres of gross floor area, a minimum parking space area of 13.7 square metres (2.6 metres by 5.3 metres) and a gravel surface for an automotive compound are minor variances that are desirable for the appropriate development of the land, and in keeping with the general intent and purpose of the Official Plan and the Zoning By-law, subject to the following conditions: 6 City o¢~ Committee of Adjustment Meeting Minutes t_ - Wednesday, May 4, 2011 P.-MA.11SIBUNG .7:01 pm Main Committee Room 1. That these variances apply only to the proposed site expansion, as generally sited and outlined on the applicant's submitted plans with this application. 2. That the application obtains a site plan approval for the proposed development by May 3, 2013, or this decision shall become null and void. 3. That the applicant obtains a building permit for the proposed construction by May 3, 2013, or this decision shall become null and void. Carried Vote Tom Copeland opposed David Johnson in favour Eric Newton opposed Bill Utton in favour Shirley Van Steen in favour (IV) Adjournment Moved by Bill Utton Seconded by Eric Newton That the 6th meeting of 2011 the Committee of Adjustment be adjourned at 8:00 pm and the next meeting of the Committee of Adjustment be held on Wednesday, May 25, 2011. Carried Unanimously Date " Chair Assistant Secretary-Treasurer 7 City o~ Minutes/Meeting Summary Pickering Museum Village Advisory Committee Thursday, May 5, 2011 - ~ P7:00 pm ' Main Committee Room Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee Rhonda Lawson, Co-Chair, Pickering Museum Village Advisory Committee Karen Chalmers, Pickering Museum Village Advisory Committee Karen Emmink, Pickering Museum Village Advisory Committee Donald Hudson, Pickering Museum Village Advisory Committee Brian James, Pickering Museum Village Advisory Committee Dragos Nita, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Stuart Suckling, Pickering Museum Village Advisory Committee . Rose Cowan, Chair, Pickering Museum Village Foundation Bill McLean, Regional Councillor -Ward 2 Stephen Reynolds, Division Head, Culture & Recreation Katrina Pyke, Coordinator, Museum Operations Jody Morris, (Acting) Supervisor, Marketing, Research & Communications Tanya Rice, Marketing, Promotions/Graphic Designer Mandy Smiles, Events & Volunteer Programmer Sandra Gelbard, Museum Program Assistant (Recording Secretary) Absent: Marisa Carpino, Supervisor, Culture & Recreation Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome Laura welcomed everyone. 2.0 Approval of Minutes and Agenda Motion: Moved by Brian James Seconded by Rose Cowan That the minutes of February 17, 2011 be approved. CARRIED Motion: Moved by Brian James Seconded by Rose Cowan That the agenda for May 5, 2011 be approved. CARRIED Page 1 CORP0228-2/02 3.0 2011 Current and Capital Budget Stephen Reynolds thanked Councillor McLean and Council for the approval of the 2011 Museum Budget. Stephen reviewed the hand outs "City of Pickering 2011 Approved Museum Current Budget & Background Information" and the "2011 Museum Capital Budget Museum's overall 2011 current budget was increased by 9%. Councillor McLean asked Stephen if Finance could reflect Councillor McLean to volunteer hours in the budget. Pickering Museum Village action (PMV) Volunteers bring in over $500,000 of in-kind services to the City of Pickering. Councillor McLean will request the City Treasurer include estimated in-kind contribution from PMV volunteers in the 2012 Museum Current Budget. 40 Communications Team Jody Morris and Tanya Ryce presented the "Pickering Museum Village 2011 Marketing Plan". All members received a hard copy of the presentation. This presentation showed all the ways the Pickering Museum Village is marketed. 5.0 Sub-Committee Reports Collections The Ministry of Tourism and Culture outlined in a letter dated Friday, October 22, 2010 that "The Ministry will be looking for the presence of a policy with appropriate policy statements when assessing some of the questions included in the Community Museum Operating Grant (CMOG) applications in 2010." In order for PMV to continue to receive the CMOG the following policies have been written by the collection sub- committee group. CMOG's deadline date for seasonal museums is June 30, 2011. Paul handed out the following policies: "Pickering Museum Village Collection Management Policy" "Pickering Museum Village Loan Policy" "Pickering Museum Village Collection Development & Acquisitions Policy" "Pickering Museum Village Deaccession Policy" These 4 policies have been based on the Ontario Museum Standards Policy. Page 2 CORP0228-2/02 Motion: Moved by Collection Sub-Committee Seconded by (not recommended) That the above 4 policies be approved in principle. CARRIED Paul asked all members to read through the policies and be prepared to vote on their approval at the May 19 meeting. The Advisory Committee will send the approved policies to the City Clerk for Council consideration and approval at their June. 20, 2011 meeting. Restoration & Capital Expense The Restoration & Capital Expense Sub-Committee will continue to work on the Strategic Plan. Rhonda will call for a Rhonda to action meeting shortly. Special Events All agree that a survey should be created to gather information regarding the museum village events, marketing etc. Laura, Stuart & Brian will implement the survey on-site during Steam Up at the Museum. Stuart handed out "Elements of a Comprehensive Nonprofit Marketing Plan". Brian let members know of the 2011 Terry James (Brian's father) Youth Volunteer Awards. Award amount $500. Hand out outlines all the information needed. Members are to email Mandy at MSmilesO-cityofpickering. com . if they would like to volunteer their time, for Steam up. 6.0 Other Business 2011 Work Plan & PMV Strategic Plan Laura handed out "Work plan for Advisory Committee - 2011- 12". Motion: Moved by Brian James Seconded by Karen Chalmers That the "Work Plan for Advisory Committee - 2011-12" be approved in principal. CARRIED Page 3 . CORP0228-2/02 Motion: Moved by Stuart Suckling Seconded by Rose Cowan That the first step to getting the Strategic Plan in place is to send it to the Clerk's Office. CARRIED Steam Barn Sub-Committee The following are future proposals from the Steam Barn. 1. Train - steam railroad from the Pickering Museum Village lower site to Greenwood Conservation Area. 2. Acquire or seek to have the Mathew Brothers' steam equipment donated to the Museum's collection Equipment. 3. Build a Fire Hall. No formal proposals have been submitted at this time. More study and research is necessary for this committee to proceed. Members are encouraged to check their emails regularly for upcoming policies and revisions. Pickering Museum Village Foundation, Annual General Meeting June 9, 2011 @ 7:00 pm Petticoat Creek Community Centre - Franklin Room Guest Speaker: John Edmonds 7.0 Next Meeting Adjournment Thursday, May 19, 2011 @ 6:00 pm Pickering Museum Village (site walk about, dress appropriately with appropriate footwear as it may be muddy on site and bring personal flashlight and bug spray). Pizza dinner will be provided. 80 Adjournment Motion: Moved by Rhonda Lawson Seconded by Brian James That this evenings meeting is adjourned at 9:45 pm. CARRIED Meeting Adjourned: 9:45 pm Copy: City Clerk Page 4 CORP0228-2/02 Caq o¢~ Minutes Waterfront Coordinating Committee i i May 19, 2011 PICKERING 7:00 pm Main Committee Room i Attendees: Councillor O'Connell Jim Dike, Chair Jim Berry Kathleen Corcoran Keith Falconer Maureen Robbins Patricia Short-Galle Jean Veronneau Arnold Mostert, Coordinator, Landscape & Parks Development Nancy Gaffney, TRCA Katherine Stoddart, Recording Secretary Absent: Councillor Dickerson Sean Wiley Item/ Details & Discussion & Conclusion Action'Items/Status Ref # (summary of discussion) (include deadline as a ro riate 1.0 Welcome & Introductions J. Dike welcomed everyone to the meeting. 2.0 Agenda/Minutes Agenda Approval: Moved by Maureen Robbins Seconded by Jim Berry Carried Minutes Approval: Moved by Keith Falconer Seconded by Kathleen Corcoran That the minutes of the April 21, 2011 meeting of the Waterfront Coordinating Committee be approved. Carried Page 1 CORP0228-2102 item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) 3.0 Correspondence J. Dike read memorandum from Council regarding the accepted Committee Work Plan. 4.0 New Business 1) Terms of Reference J. Berry asked the Committee to consider a change to the Committee's name from a "Coordinating Committee" to the reference of an "Advisory Committee". Small group discussion ensued. Would have to be brought to Council and could be administratively laborious. To be left unchanged. Small matter of housekeeping that Everett Buntsma's title be L. Roberts to action changed to reflect "Director, Community Services" within the Terms of Reference. Moved by Councillor O'Connell Seconded by Jean Veronneau Carried 2) Budget A. Mostert spoke to budget item and that Committee's do not typically have an administrative budget. Explained that any projects in the City's Capital Budget are Departmental, and if there is any need for administrative monies, it would be through the Departmental budget, if approved. Councillor O'Connell suggested that the Committee should refer to City Projects on a whole and decipher/comment on those items. Discussion ensued. 3) Frenchman's Bay Waterfront Master Plan A. Mostert reviewed background and features of Master Plan mapping. Features on, the East Spit such as fishing zones, south zone restoration, connectors and trails. City and TRCA to go for consideration and approval through public consultation. N. Gaffney suggested that the TRCA could move forward to request funding and the public approval process could occur after in the Fall to capture feedback. Page 2 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) Discussion ensued. Copy of Plan to be attached to meeting Minutes and comments to be received from Committee members by next meeting. To be provided to Council for information and approval in principal prior to public consultation process. A. Mostert to discuss with Chief Administrative Officer A. Mostert to for direction. action 4) Scudellari Residence J. Dike provided background information. Two points he raised: is it right to spend this amount of money and the difficulty in expanding the property. Councillor O'Connell suggested before decisions are made regarding the property, possible partnerships should be investigated such as UofT, UOIT, Durham College, educational partnerships. Identify the issues: optics, water, connectors for the facility, erosion. Obtain feedback from Culture & Recreation and Community Services areas as to potential opportunities for the facility. A. Mostert to speak with E. Buntsma report back to Committee in September to review options. Also, cost study has overlooked water hazard and costs involved for better understanding by the Committee, what are the costs to bring water to this building? N. Gaffney, TRCA, noted the type of facility being proposed will need to be known as there will likely be two different answers A. Mostert to depending. For example: private versus public. action 5) Pickering Rouge Canoe Club Facility J. Veronneau provided a background of the Club and an overview of the programs offered. There is a need for a storage facility and described the options researched. Discussion ensued. Further investigation required. Canoe Club to make recommendations to the draft Master Plan. 5.0 Other Business Councillor O'Connell provided an update on the Trail Ride. West Shore Community Centre is the chosen rest stop in the morning and the date is approximately July 5th (to be confirmed). J. Dike provided an update on the Duffin Creek Water Pollution Plant meeting where he sat as a stakeholder/advisor. Noted that Ajax has hired outside lawyers. A. Mostert provided an update regarding the architect's Page 3 CORP0228-2/02 Item / Details & Discussion Conclusion Action Items /Status Ref # (summary of discussion) (include deadline as appropriate) drawings being drafted regarding the stormwater management plan. Provided copies of the Executive Summary to the Committee for review and information. Information read as follows: "Yes the Master Plan was approved by Pickering Council last April and MNR didn't approve the Master Plan as it didn't require approval as a whole (only the individual projects do etc.), but they did send a letter of support for the Plan and the planned improvements throughout the watercourses. They do not and will not support the end of creek sediment forebays until it has been shown that everything else has been done to show that we have done our best efforts upstream or other causative factors (ie. carp barriers)." K. Falconer provided an update on the Easter Day Parade. It was a fun event, good attendance. They were not aware that staging would be taking place and with the construction, businesses had clients getting ticketed for parking. More information needs to be passed along with these types of events to the businesses in order to be informed and prepare. West Shore Community Centre trail issue - A. Mostert visited the site and provided background of issue. A request for funding has been added to the budget but it is a prioritization of issues and $1 million cost could be utilized elsewhere. Discussion ensued. It was noted that the sign that had been graffitied will be replaced. Moved by J. Berry Seconded by P. Short-Galle That the Committee move In Camera in accordance with the provisions of the Municipal Act and Procedural By-law 6746/07, in that the matters to be discussed relate to potential land use agreements. Carried Refer to the In Camera minutes dated May 19, 2011. [The City Clerk has custody and control of the In Camera minutes]. Moved by K. Falconer Seconded by K. Corcoran Page 4 CORP0228-2/02 Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) That the Committee return to open session. Carried 6.0 Adjournment/Next Meeting Moved, by Councillor O'Connell Seconded by K. Falconer That the meeting adjourn. The next meeting will be held on June 16, 2011. Meeting Adjourned: 9:05 pm Copy: City Clerk Page 5 CORP0228-2/02 City 00 Minutes Heritage Pickering Advisory Committee A May 24, 2011 M t_ -0 PICKERING 7:00 pm Main Committee Room Attendees: Councillor Rodrigues Dale Quaife, Chair - arrived at 8:10 pm Tate Besso Christine Gonsalves Wickham Jamadar Candace Julien Lars Svekis Denise Rundle Sally Sheehan Isa James, Planner II Linda Roberts, Recording Secretary Absent: Mike Sawchuck, Vice-Chair Gayle Clow Item / Details & Discussion & Conclusion Action Items/ Status Ref # (summary of discussion) (include deadline as appropriate) 1.0 Welcome D. Rundle volunteered to stand in as Chair and welcomed everyone to the meeting. Introductions were made around the table. 2.0 Approval of Minutes Moved by C. Gonsalves Seconded by S. Sheehan That the minutes of the April 26, 2011 Heritage Pickering Advisory Committee be approved as amended. Carried 3.0 New Business 1. James distributed copies of the Doors Open Ontario 2011 brochures for the members. 1) Rogers Farm 1. James provided an update with respect to Roger's Farm. She informed the Committee that a letter had been sent to the Ministry of Transportation requesting the arrange a tour of the Page 1 Item' / Details & Discussion` &'Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) complex. She stated they had arranged a tour for staff to look at the structures. She noted that the site is tremendously valuable in terms of the cluster of buildings. The house has undergone extreme modifications which have contributed to its decline. She also noted there are very few original items left in the house. During the site visit, it was determined. that the buildings could not be moved due to the poor condition. At this point, all that can be done is to salvage what they can and do a thorough documentation. She also suggested the possibility of doing a video documentation as well to capture the essence of these structures. She encouraged members to try to get out and see this complex. 1. James noted that a Cultural Heritage Evaluation Report (CHER) had been completed on this property. Discussion ensued with respect to the other properties which were slated for demolition. It was questioned whether the Ministry would be open to considering offering these properties for public purchase. I. James noted she would contact K. Pyke I. James to action from the Museum to see if there was any interest on their part with respect to these properties. She also noted she would contact Winston Wong from the Ministry again with regards to salvaging items. Discussion ensued with respect to concentrating on these remaining properties and to locate the information already compiled through CHER's. I. James will I. James to action contact the Ministry again to look into; • the possibility of advertising the properties for sale to the public • salvage possibilities • use of structures as gateway features 4.0 Correspondence 1) Ministry of Citizenship and Immigration Nominations for Medal for Good Citizenship & 2011 Senior Achievement Award Program Correspondence was received for information with respect to the above noted nominations. L. Roberts to forward information L. Roberts to action electronically to members. 5:0 Delegation 1. James introduced John Sabean, Past Chair of the Heritage Pickering Advisory Committee and local historian. Mr. Sabean provided an overview on researching properties. He provided a number of samples which he indicated are available at the Pickering Public Library. He also distributed handouts of his presentation to the members, noting this package contained most of what will be needed for research purposes. Page 2 i Item / Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) He indicated the need to do a thorough research with both an architect and historian. He led the Committee through the process on historical research, explaining the basic materials needed as well as the information which should be obtained prior to going to the Registry Office which is located in Whitby. He noted there are maps which can be copied at the Library for the, Committee's use. He noted you can obtain a lot of information from the abstract, noting you should pay special attention to mortgages. He explained the process at the Registry office, how to read columns, stating you may need to work backwards most of the time. He indicated that researching can be difficult at times, as the information may be illegible. Mr. Sabean advised the members that he would be available if anyone would like to go to the Registry office. Mr. Sabean noted that the abstract index is the most reliable document, as the census and assessment rolls are only as accurate as the information provided. Mr. Sabean also noted that the Pickering Township Papers can be very useful, stating they are not available at the Registry office, you must go to the Library. He also noted other useful resources; • Minutes from Town Council • Voters Lists • Local histories. Mr. Sabean informed the Committee that it was most important to document everything as you go. 6.0 Other Business 2011 Work Plan Responsibilities D. Quaife took over the Chair. P. Rodrigues and W. Jamadar provided a brief overview of the Doors Open subcommittee. W. Jamadar informed the members they could become involved by volunteering to help out on the day of the event (October 1, 2011) General discussion ensued with respect to the items on the 2011 workplan. It was noted that Item 8 was added to the workplan at the previous meeting. This was to upgrade the information available on the Heritage Pickering website, which is to be a collaboration with the City of Pickering in order to ensure all policy requirements are met. Further discussion ensued with respect to, the followin ; Page 3 Item I Details & Discussion & Conclusion Action Items / Status Ref # (summary of discussion) (include deadline as appropriate) • pursue the three properties noted on the 2010 workplan for proposed designation and work with consultant- W. W. Jamadar to action Jamadar will look into what has been done to date on these properties (CHER) • begin to look at properties for next year • creation of a facebook page as an online resource for the D. Quaife to action Committee members - D. Quaife to further investigate with City staff - I. James to check on City protocol I. James to action • Whitevale plan - look at the Whitevale Guide to possibly adopt this as opposed to the creation of something new • change items 2, 3, and 4 on the workplan to read "review and comment" as opposed to "investigate and prepare" • prioritize - look at the tax relief program first as this was Council directed • photograph properties for the Heritage Register Discussion ensued on whether to meet during the summer months. It was noted that a date for July could be set at the next meeting if required. L. Roberts informed the committee that an ad had been placed in the Community Page of the News Advertiser for 3 consecutive weeks to fill the vacancy on the Committee. Any applications received will be forwarded to Council in June for appointment. 7.0 Next Meeting/Adjournment The meeting was adjourned at 9:40 pm Next Meetin : June 28, 2011 Copy: City Clerk Page 4 city o~ Minutes / Meeting Summary Accessibility Advisory Committee i Wednesday, May 25, 2011 PICKERING Id Flpm Tower Meeting Room (2 Floor) Attendees:. Keith Falconer, Chair Terence Arvisais, Vice Chair Tanya Logan Donna Manning Don Tierney Jacob Yacoumidis Ida Fogo Aisha Nathifa Heywood Prem Noronha-Waldriff Katherine Stoddart, Recording Secretary Renee Michaud, Recording Secretary Absent: Councillor O'Connell Stephen Little Sue Wilkinson Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1. Welcome Keith Falconer welcomed Committee members. Roundtable introductions were made. 2. Adoption of Minutes - April 27, 2011 T. Arvisais noted that at point 6 (b) for the Committee's information, there are 10 full service gas stations in the Durham Region area. Moved by Terry Arvisais Seconded by Jacob Yacoumidis That the Minutes of the April 27, 2011 meeting be adopted CARRIED 3. Accessibility Awareness Event P. Noronha-Waldriff updated the Committee on speaker and special guest attendee confirmations and who has not yet responded. Follow ups will be made. The facility and November 5th date are booked. Advertising and information Page 1 CORP0228-2/02 flow will happen closer to the event date and will be done by the City's Events Team. A. Nathifa Heywood updated the Committee regarding the 12 community agencies to be invited/contacted regarding their attendance for display areas. Listing was provided and P. Noronha-Waldriff reviewed. Noted to add a mental health organization onto the and A. Nathifa invitation listing. Prioritize listing and provide update to P. Heywood to"action Noronha-Waldriff. It was noted that an RSVP date would be included in the invitation letter to confirm attendance. 4. 2011 `Work Plan F Presentation to Council 2011 Work Plan and Presentation to Council were reviewed. Discussion ensued regarding rating of restaurants and on line survey. Noted that the Presentation to Council will be held on June 20, 2011 at 7:30 pm. K. Falconer and T. Arvisais will be speaking. Request of all Committee members to attend for support. P. Noronha-Waldriff will send reminder email one week prior. P. P. Noronha-Waldriff to Noronha-Waldriff to send presentation, to City Clerk and action Committee Coordinator. for Council Agenda. 5. Site Plan Review Committee members reviewed, to the best of their knowledge, site plan regarding 1880 Liverpool Road, 67 townhouse dwellings. Comments were noted: difficult to know what to look for due to lack of proper training. Committee requests training assistance. P. Noronha-Waldriff noted that follow up had been done P. Noronha-Waldriff to regarding the status of the checklist. Is being worked on. action Committee would like training for purpose of reviewing site plans accurately. P. Noronha-Waldriff to follow up with divisional staff. I Notation for next meeting Agenda: request for S. Little to discuss / review points of site plans for Committee's better understanding when reviewing site plans for approval. 6.: Regional AAC Meeting - May 30, 2011 P. Noronha-Waldriff provided copy of agenda for May 30th Joint Accessibility meeting. Requested how many Committee members were able to attend meeting. Approximately 6-8 people will be able to attend. P. Noronha-Waldriff to provide attendees to Region. A. Nathifa Heywood to speak on behalf of Page 2 CORP0228-2/02 f Committee in absence of Chair and Co Chair. K. Falconer to send Committee information to the Region. K. Falconer to action 7. Other Business T. Arvisais mentioned that Pickering Museum Village is hosting their "Steam Up" event this Saturday and Sunday. Accessible Gate is # 5 at lower entrance. All are welcome. Upcoming `Who Dunnit' dinner and entertainment evenings in July 16/17 and July 23/24. K. Falconer updated on his attendance and the Durham Region Transit forum. It was a public information session that collected information on routes and schedules to address overlap on old Pickering Transit routes and the current DRT routes not to address accessibility issues. Ben Chartier will be attending at an upcoming meeting to provide presentation on behalf of DRT and specialized services. 8. Adjournment Moved by Terry Arvisais Seconded by Ida Fogo That the meeting be adjourned. CARRIED Meeting Adjourned: 8:10 pm Copy: City Clerk Page 3 CORP0228-2/02 City o¢~ Minutes i Taxicab Advisory Committee i May 26, 2011 PICKERING 11:00 am Main Committee Room Present: Councillor McLean Ravi Bhardwaj - Blue Line Taxi Jerry Klinpel - Durham Rapid Taxi Ashni Nater Glenn Campbell David Bergin -Ahmed Rizwan Absent: Wajahat Hussain Also Present: Kim Thompson, Manager, By-law Enforcement Services Item / Details & Discussion & Conclusion Action Items / Ref # (summary of discussion) Status (include deadline as appropriate) 1.0 Welcome & Introductions K. Thompson welcomed everyone to the meeting. 2.0 App al of Singh Sukhwant K. Thompson provided information with respect to the appeal of Singh Sukhwant. Discussion ensued. Mr. Sukhwant appeared before the Committee and provided an explanation on the circumstances relating to his conviction. Further to confidential deliberations, the Committee hereby recommends the following: 1. That Singh Sukhwant be granted a two-year City of Pickering taxicab licence; and 2.. That the Manager, By-law Enforcement Services give effect to this recommendation. Carried Taxicab Fares A discussion period ensued with respect to taxi cab fares and fare comparisons It was the consensus of the Committee to monitor gas prices over the summer months for a review of the By-law in the Fall. Item / Details & Discussion & Conclusion Action Items / Ref # (summary of discussion) status (include deadline as a ro nate The Committee also discussed the potential for special requests for vans to be charged a surcharge. Discussion took place with respect to the installation of cameras in taxicabs for the protection of the driver and passengers. This will be incorporated in the by-law review in the Fall. Meeting Adjourned: 12:10 pm Copy: City Clerk Ctq 00 Minutes/Meeting Summary Advisory Committee on Diversity i , June 9, 2011 PICKERING 7:00 pm Pickering Civic Complex, Meeting Room 4 Attendees: Kirk Mark, Chair, Community Appointee Catherine Reidt, Co-Chair, Community Appointee Christy Harper, Pickering Public Library Jacob Yacoumidis, Community Appointee Devinder Kaur Panesar, Community Appointee Lyndon Greene, Durham Regional Police Service Prem Noronha-Waldriff, City of Pickering Renee Michaud, Recording Secretary Absent: Councillor Ashe Carlisle Miller, Community Appointee Keith Richards, Durham Regional Police Service Anusheh Awad, Pine Ridge Secondary School [YOU]nity Fred Gibson, Pickering Carib Canadian Cultural Association Sylvie Morel-Foster, Durham Catholic District School Board Cheryl Rock, Durham District School Board Alma Sandoval, Hispanic Canadian Alliance of Ontario Margaret Lazarus, Valley Farm Public School Renee Premdas [YOU]nity Lalita Persaud [YOU]nity Cecil Armnauth, Devi Mandir Item/ Details & Discussion & Conclusion Action Items/Status Ref # (summary of discussion) (include deadline as appropriate) 1. Welcome & Introductions K. Mark welcomed everyone and recommended a change to the agenda to add the presentation from Neil...., from Durham College as Item 1.1. Item 1.1 -Community Survey Neil stated that his role with this project would be to engage the students enrolled in the second year Law & Security and Police Foundation program to conduct the community survey based on the questions developed by the committee. This is a great initiative as we can combine the resources from the faculty and the City. Neil mentioned that he works close) with the Durham Regional, Police Service DRPS Page 1 CORP0228-2/02 crime unit. The timing is good as it would allow him to incorporate this into the work plan for the next semester. These students are experienced and mature which is a great advantage for this type of project. Discussion followed on the scope and types of questions to be included in the survey. The committee agreed that the survey should focus on a few aspects of diversity, such as race and class/background. The project can then be extended to other scope areas over the next 3 years. Neil indicated that the survey should also include comparables with other communities identifying service gaps within cities and the targeted age group. It was noted that diversity also includes white Caucasian people and they should be included in the survey, as they are often overlooked. The committee discussed the area covered by the survey and it was agreed that the target area to reach certain demographics would have to be determined. Neil offered assistance to consult with researchers and develop questions for the survey which would fit within the scope selected. Additional discussions ensued on the data to be used to formulate questions based on the type of crime, i.e. hate crime due to race, religion, etc. It was further noted that other major factors to consider are the attitude and behavior towards others as a result of economic conditions creating lower employment. Neil to forward draft questions and work plan to Marisa for distribution to the committee members for their review and comments. C. Reidt suggested holding another meeting to finalize the survey questions. Committee members are encouraged to review the draft survey questions. K. Mark agreed that a working group should be established to finalize the survey before the next meeting in September. Committee members will be notified of upcoming meetings for the working group. Page 2 CORP0228-2/02 2. Agenda & Minutes Review & Approval of Agenda: The agenda was reviewed and approved with the above noted recommendation. Moved by Catherine Reidt Seconded by Jacob Yacoumidis Carried. Review & Approval of Minutes: Moved by Christy Harper Seconded by Catherine Reidt That the minutes of the May 12, 2011, meeting of the Advisory Committee on Diversity be approved. Carried. Business Arising from Minutes: K. Mark reviewed the action items. C. Harper mentioned that the LGBTQ is very pleased with the positive support from the City of Pickering with regards to participating in the flag raising event and mentioned that the Pickering Library is one of only 3 libraries in Durham region involved with this organization. 3. Correspondence No correspondence. 4. New Business Committee Mandate & Terms of Reference: The committee reviewed the Mandate and Terms of Reference. Discussion followed on the definition of diversity and the item in the terms of reference which states that the committee would receive and review data regarding incidents of prejudice or conflicts. Moved by Jacob Yacoumidis Seconded by Christy Harper That the Mandate & Terms of Reference be approved. Carried. Page 3 CORP0228-2/02 2011/12 In Your Words & Expressions Contest Statement: Prem circulated a copy of the statements used over the past few years to encourage students to participate in the contest. Discussion ensued on possible statements. The committee agreed to recommend the following: "Everyone in Pickering is unique, and we all share....." Moved by Catherine Reidt Seconded by Christy Harper That the above statement be submitted for consideration as the statement for the 2012 contest. Carried. K. Mark mentioned that he has been in contact with Mr. Kamara of Canadian Cup of African Caribbean Nations after his presentation at the last meeting. They are finalizing the details of the Cultural Festival Day in July 2011 and will be sending us more information in the next few weeks. 5. Next Meeting &°-Adjournment Next Meeting: September 8, 2011 at 7 pm. Meeting Adjourned: 8:10 pm Copy: Mayor Members of Council CAO City Clerk Page 4 CORP0228-2/02