HomeMy WebLinkAboutMarch 21, 20111�
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Council Meeting
Agenda
Monday, March 21, 2011
Council Chambers
7:30 pm
6:30 pm In Camera Meeting of Council
I)
II)
III)
Invocation
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
Disclosure of Interest
Adoption of Minutes
In Camera Council Minutes, February 22, 2011
Council Minutes, February 22, 2011
Special In Camera Council Minutes, March 7, 2011
Special Council Minutes, March 7, 2011
Joint Planning & Development and Executive Committee Minutes,
March 7, 2011
Executive (Budget) Committee Minutes, March 10, 2011
IV) Presentations
V) Deleqations
VI) Correspondence
VII) Committee Reports
VIII) Reports — New and Unfinished Business — Budqet Report
IX) Motions and Notice of Motions
X) By-laws
XI) Other Business
Paqe
Under Separate Cover
1-20
Under Separate Cover
21-22
23-30
31-40
41
42
43-59
60-84
85- 118
119
120-135
AccesSible � For information related to accessibility requirements please contact
P I� K E ;� Cj Linda Roberts
F�� Phone: 905.420.4660 e�ension 2928
TTY: 905.420.1739
Email: Iroberts(cr�.citvofaickerina.com
XII) Confirmation Bv-law
FOR INFORMATION ONLY
• Minutes of the Accessibility Advisory Committee, January 26, 2011
• Minutes of the Sustainable Pickering Advisory Committee, February 8, 2011
•� Minutes of the Committee of Adjustment, February 9, 2011
• Minutes of the Advisory Committee on Diversity, February 10, 2011 and March
10, 2011
• Minutes ofthe Waterfront Coordinating Committee, February 17, 2011
• Minutes of the Pickering Museum Village Advisory Committee, February 17,
2011
• Minutes of the Taxicab Advisory Committee, February 25, 2011
• Minutes of the Civic Awards Committee, March 7, 2011
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Present:
Mayor David Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T. Prevedel
E. Buntsma
N. Carroll
T. Melymuk
G: Paterson
D. Shields
C. Rose
G. McGregor
L. Roberts
(I) Invocation
Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
01
- Chief Administrative Officer
- Director, Community Services
- Director, Planning & Development
- Director, Office of Sustainability
- Director, Corporate Services & Treasurer
- City Clerk _ �
- Manager, Policy
- Principal Planner - Policy
- Committee Coordinator
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) Disclosure of Interest
No disclosures of interest were noted.
(III) Adoption of Minutes
Resolution #19/11
Moved by Councillor Dickerson
Seconded by Councillor Pickles
In Camera Council Minutes, January 17, 2011
Council Minutes, ,January 17, 2011
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Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Special In Camera Council Minutes; January 31, 2011
Special Council Minutes, January 31, 2011
Special In Camera Council Minutes, February 7, 2011
Special Council Minutes, February 7; 2011
Planning & Development Committee Minutes, February 7, 2011
Executive Committee Minutes, February 14, 2011
Carried
Resolution #20/11
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
Council Chambers
That the rules of procedure be suspended in order to change the order of business to
allow the introduction of the Notice of Motion with respect to noise concerns on
Marinet Crescent to be dealt with before the delegations.
Carried on a
2/3 Majority Vote
Noise Concerns on Marinet Crescent
Councillor O'Connell provided the Chair with an amended notice of motion to introduce
to Council. Councillor O'Connell noted that the changes had been suggested by staff
in order to follow the proper processes for the 2011 Budget. A question and answer
period ensued.
Resolution #21/11
Moved by Councillor O'Connell
Seconded by Councillor McLean
WHEREAS the residents of Marinet Crescent have been requesting appropriate
measures to address noise which is a result of the widening of Bayly Street by Durham
Region, widening of Highway 401 by the Province of Ontario and vibrations associated
with the Via/GO line all running parallel to the rear of their properties; and
WHEREAS testing has been carried out and has confirmed the level of noise is in
excess of acceptable standards; and
WHEREAS in 2006 a tri-party agreement was to have taken place between Durham
Region, Province of Ontario and the City of Pickering to each pay a portion of the total
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,'�' � Tuesday, February 22, 2011
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7:30 PM
Council Chambers .
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costs to construct a noise attenuation wall along the rear lots of all homes on Marinet
that abut Bayly; and
WHEREAS to date no action has been taken to commence the construction of the
Marinet noise attenuation wall; .
NOW TH_EREFORE BE IT RESOLVED the City of Pickering advise the Province of
Ontario of our intention to include the City's share of funding ($100,000) for the
construction of this project in our 2011 Budget; �
AND FURTHER the City of Pickering request the Region of Durham to assume
responsibility for the maintenance costs for this noise attenuation wall;
AND THAT staff report back to Council no later than the April meeting of Council with
the timelines for commencing and completion of this project.
(IV) Deleqations
Resolution #22/11
Moved by Councillor O'Connell
Seconded by Councillor McLean
Carried Unanimously
On a Recorded Vote
That the rules of procedure be suspended in order to allow for the additional
delegations of Don Harvey, Michael Fearon, Steve Murray and Bruce Smith.
Yes
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
Motion Lost on a Recorded
Vote as Follows:
�
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan
Durham Regional Police Update on Communitv Safetv
Deputy Chief Sherry Whiteway appeared before Council relaying Chief Eweles regrets
as he was unable to attend. She provided an overview of their completed 2011-2013
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'�' Tuesday, February 22, 2011
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7:30 PM
� Council Chambers
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Business Plan, noting three key priorities being, community safety, crime prevention
and organizational excellence. She stated this was the second time in finro years the
Durham Regional Police had been recognized nationally for crime solving.
Inspector Jamie Grant provided statistical information with respect to the overall crime
rates, property damage and break and enters and noted the calls for service have
decreased. He provided details on the community patrol plan noting the strategies for
2011.
A question and answer period ensued with respect to photo radar from a municipal
function and the processes for complaint tracking.
2. Durham Strateqic Enerqy Alliance (DSEA) Update on Activities
Michael Angemeer, President and CEO of Veridian and past Chair of DSEA appeared
before Council and provided background information with respect to the Durham
Strategic Energy Alliance through the aid of a power point presentation. He noted that
the organization has grown to over 70 members which reaches beyond Durham
Region. He provided an overview of their funding resources as well as the
implications to DSEA.
3. Rouqe Vallev Health Svstem Hospital News and Issues
David Brazeau, Director, Public Affairs & Community Relations appeared before
Council to provide an update on the strategic plan, news and issues related to the
Rouge Valley Health System through the aid of a power point presentation. He
identified the two sites serving Durham and east Toronto and discussed achieving
their mission, vision and values. He noted the near completion of their deficit
elimination plan. He also explained that by promises kept, residents are receiving lab
tests faster, patients are going home sooner and wait time has been reduced. He
noted that while money is tight, they must look at ways to become more efficient and
also indicated their continued effort to recruit new doctors. He thanked Mayor and
Council for their participation and support in the official opening of the Ajax
redevelopment/construction project on February 17, 2011.
4. Ajax-Pickerinq Board of Trade Update on Activities
Joan Wideman, Co-Chair, Ajax-Pickering Board of Trade appeared before Council to
provide an update on the Ajax-Pickering Board of Trades' accomplishments and the
mandate for the coming year. Ms. Wideman noted their strong inter-active relationship
with the City of Pickering and recognized the assistance of City of Pickering staff as
well as the many volunteers who assist throughout the year. She indicated they have
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C�� o� _ � Council Meeting Minutes
,'�'' Tuesday, February 22, 2011
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7:30 PM
Council Chambers
been the voice of business for over 55 years, and have donated over $6,000 to not for
profit project events.
A brief question and answer period ensued.
Notice of Motion:
Urban Expansion into North East Pickerinq
Resolution #23/11
Moved by Councillor McLean
Seconded by Councillor O'Connell
That the rules of procedure be suspended in order to allow the power point
presentation of Councillor Colleen Jordan of the Town of Ajax.
Yes
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
Motion Lost on a Recorded
Vote as Follows:
No
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan
Dan McDermott appeared before Council on behalf of Sierra Club Ontario to urge
Council to support the notice of motion requesting the Region of Durham to abandon
their appeal regarding ROPA 128 and the urban expansion into north east Pickering.
He noted that the north east Pickering is the headwaters of the Carruthers Creek
watershed and the headwaters are the deciding factor with respect to clean water and
flood control. He made reference to the Sierra Clubs report entitled "Floods or Food"
which outlines the detrimental effects of runoff, one of them being the urban runoff
which carries bacteria into Lake Ontario causing pollution of the waterfront. He noted
this report also outlines the benefits to keeping north east Pickering rural. Mr.
McDermott noted his concerns with respect to flooding and stated that Ajax, Pickering,
Oshawa and Uxbridge are all at a high risk of flooding and also noted the resulting
expenses from property damage and health issues flooding would cause. Mr.
McDermott stated that instead of paving over north east Pickering why not redevelop
an existing parking lot, abandoned mall or already developed urbanized land.
A question and answer period ensued.
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Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
Steve LaForest of the Pickering Naturalists appeared before Council in support of the
motion. He indicated that the Ministry of Municipal Affairs and Housing in their
decision regarding ROPA 128, omitted natural heritage features for a reason. He
noted concerns with future flooding and the impact on infrastructure as well as the
significant impact this would have on wildlife and the natural heritage, noting the two
conservation areas in the vicinity which would also be compromised.
A question and answer period ensued.
Maurice Brenner appeared before Council noting the importance of this motion and the
effects it would have on Pickering today and for future generations. He noted key
issues being environmental impacts, farmlands and the future of agriculture, wildlife
habitat, plans for a sustainable community, transportation, employment numbers and
costs associated with infrastructure. He encouraged Council to vote in favour of the
motion.
A question and answer period ensued.
Chris Whillans appeared before Council in support of the motion. He noted growth
does not pay for itself and expressed his concern with the waste of tax dollars with
respect to the appeal. He also noted that development charges are not high enough
to cover costs.
A brief question and answer period ensued.
Sue Mclnerey appeared before Council in support of the motion. She noted that she
drives through north Pickering regularly and it is a special place with scenic views.
She pointed out that the signage which states "welcome to Greenbelt" speaks to
preserving lands in Pickering. She stated that if this development is permitted, there
will not be much left in north Pickering and the farmlands will be gone forever. She
questioned what research had been done and made reference to the Places to Grow
Plan. She noted that the residents in north Pickering are opposed to development in
Greenwood and questioned whether this would be another Brooklin. She stated this
does not serve the community well and requested Council not support the Region's
plan to appeal by supporting the motion.
A question and answer period ensued.
Council took a 10 minute recess and reconvened at 10:15 pm.
Jolanta Duszak appeared before Council noting her opposition to growth in north east
Pickering and provided background information on the Growth Plan for the Greater
Golden Horseshoe released by the Province in 2006 with respect to population
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Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
07
statistics and urban strategies. She stated there are numerous reasons to oppose
growth such as environmental, economic and social costs as well as depleted water
quality. She questioned why the push for development, noting that current growth
forecasts show that growth would be slower than anticipated and noted the growth
predictions used in ROPA 128 were overestimated. She requested that Council be
fiscally responsible by supporting the motion.
James Grundy, 3555 Greenwood Road appeared before Council noting his deep
concerns with the Region's pursuit of the appeal and sta�ed he supported the motion.
He indicated his reasons for choosing to live in Pickering being the greenspace,
agriculture and sense of community and stated that communities that grow too fast
inevitably struggle.
Anne Ray appeared before Council, stating she has resided in Pickering for almost 35
years. She requested Council listen to the citizens and reconsider its position and
vote against the appeal, noting this is about quality of life, not development.
Maureen Attersley appeared on behalf of Betty Hutton stating that land is not a
limitless resource and the conversion of farmland is an environmental concern. Along
with �increased population, there will be more waste, more pollution and service issues.
She stated this would have a disastrous impact on Claremont residents and rioted the
lack of infrastructure would greatly impact the quality of life. She also stated the Oak
Ridges Moraine is becoming more sensitive. Council needs to recognize the limits of
growth and take a responsible position.
Lynn Osborne appeared before Council, stated she has been a resident of Greenwood
for 4 years and asked Council to vote no to urban sprawl.
Leslie Fisher, 2250 Highway 7, Greenwood appeared before Council in opposition to
the motion and stated that there should be an economic plan for the northern part of
Pickering. He discussed the history of family owned farms in the area and noted that
they were in support of future urban development. He noted that many of the farmers
had an opportunity to sell or subdivide their lands but chose not to and noted that
farming is more of a lifestyle than a business. He noted how farming has become
more difficult, stating development is already in the area with existing traffic issues and
noted the lack of availability to purchase farm machinery. He stated there is a process
in place which should continue. With respect to the headwaters, he stated that �
farmers are good custodians of the land and also noted that the conservation
authorities are not governed by OMB rulings. He encouraged Council not to approve
the motion and let the Province and the Region work it out.
Donald Beach appeared before Council on behalf of farmers and residents in north
east Pickering in opposition to the motion, stating it is ill founded and should be
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Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
defeated as it is contrary to the conclusions of the Region's Planning Department
which was done in consultation with qualified urban planners and consultants. He
noted that the development on the north east Pickering lands would have no
significantly different environmental impact than the hundreds of acres of urban
development which has taken place in recent years on similar agricultural lands across
the Region. He also made note of the extensive environmental studies various
Ministries have already conducted in the area with respect to the widening of Highway
7 and construction of the 407, again stating that this development would have no
greater environmental impact than these two major highways.
A question and answer period ensued with respect to the viability of farming in north
Pickering.
Colleen Jordan, Regional Councillor, Wards 3& 4, Town of Ajax, appeared before
Council in support of the motion and indicated she was opposed to urban sprawl. She
noted that she had concerns with the floodline in the Beach area and stated that an
environmental assessment is currently underway and also noted that Ajax and
Pickering Councils have endorsed a watershed plan. She stated her concerns with
headwaters at Carruthers Creek and indicated that it is the smallest in the GTA and
already stressed. Councillor Jordan stated her concerns with flooding issues and
referenced incidents in other areas. She questioned why we would spend tax dollars
to fight this and urged Council to support the motion before them.
A question and answer period ensued
Rory MacKinnon was called as the next delegation but did not appear, a resident
appeared and informed Council Mr. MacKinnon was not here and he would be
speaking in his place.
The Chair noted that this could not be done because it was agreed at the beginning of
the meeting that if a delegation was going to have someone else speak in their place
they had to be there to inform Council.
Resolution #24/11
Moved by Councillor McLean
Seconded by Councillor O'Connell
That the rules of procedure be suspended in order to allow a substitute speaker in
place of Rory MacKinnon.
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Motion Lost on a Recorded
Vote as Follows:
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Yes
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
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Resolution #25/11
Moved by Councillor O'Connell
seconded by Councillor McLean
No
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan �
That the Chair's ruling regarding the replacement of a delegation not in attendance is
out of order be challenged. The recorded vote was taken on the question of yes you
agree with the Chair's ruling or no you do not agree with the Chair's ruling. Councillor
Dickerson was not in his Chair at the time of the vote.
Yes
Chair's Ruling was Carried
on a Recorded Vote as
Follows, a Tie Vote
Sustains the Decision of
the Chair:
�
Councillor Ashe Councillor McLean
Councillor Pickles Councillor O'Connell
Mayor Ryan � Councillor Rodrigues
David Grey Eagle Sanford did not appear when called as a delegation.
John Wager, 2378 Concession 6, Greenwood appeared before Council to request that
Council support the motion. He noted pursuing this appeal would be wasting
taxpayer's money and requested Council to be leaders and ask the Region to
withdraw the appeal.
A question and answer period ensued.
Brian Buckles appeared before Council speaking on behalf of Sharon Powell. Mr.
Buekles stated that they agree with the environmental concerns and noted this is
prime farmland they want to develop. He stated that in the future when it's too late
people will realize the value of farmland. He noted the economics that residential .
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Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
development does not pay for itself and stated the Region already has plenty of
employment land. Mr. Buckles also questioned the timing of pursuing this now, what
would be lost by waiting another 5 to 10 years. The process has been followed,
accept that and realize that this is a disagreement between the Province and the
Region and Council should send a message to the Region of Durham not to proceed
with the appeal.
A question and answer period ensued.
James Blair appeared before Council on behalf of Durham Food Policy Council. Mr.
Blair stated that they wanted to see the Province maintain their position on plans for
development in Durham Region and reject the plans proposed under ROPA 128 to
expand urban development into prime agricultural land in the northern parts of Durham
Region. He requested the review process take into consideration the impacts to local
agricultural lands, locally grown foods and that the Province maintain limitations to
development in the Seaton area. He also noted the lands should be protected well
beyond 2031, indicating there needs to be additional programs and incentives to
support the economic viability of family farms and to encourage agriculture initiatives.
A question and answer period ensued.
Correspondence was received from Dagmar Teubner, representing a landowner in
north Pickering, stating their opposition to the motion.
Resolution #26/11
Moved by Councillor McLean
Seconded by Councillor O'Connell
That the rules of procedure be suspended in order to bring forward the Notice of
Motion regarding North East Pickering.
Yes
Councillor Dickerson
Councillor McLean
Councillor O'Connell
Councillor Pickles
Councillor Rodrigues
Mayor Ryan
10
Motion Carried on a
Recorded Vote as Follows:
No
Councillor Ashe
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(V) Notice of Motion
a) Urban Expansion into North East Pickerinq
Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
Discussion ensued with respect to the pros and cons heard from all delegations
present at the meeting.
Councillor McLean requested to speak a second time regarding the motion and the
Chair denied the request.
Resolution #27/11
Moved by Councillor McLean
Seconded by Councillor O'Connell
Motion to challenge the Chair with respect to speaking twice on the motion: The
recorded vote was taken on the question of yes you agree with the Chair's ruling or no
you do not agree with the Chair's ruling.
Yes
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan
Resolution #28/11
Chair's Ruling was Carried
on a Recorded Vote as
Follows:
�
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
Moved by Councillor McLean
Seconded by Councillor O'Connell
WHEREAS on October 17th, 2010, the Minister of Municipal Affairs and Housing
refused the proposed urban area expansion into North East Pickering; and that
WHEREAS North East Pickering consists of 1200 hectares in the Hamlet of
Greenwood and abutting lands; and that
WHEREAS in making this determination, the Minister has determined that the
Regional Official Plan Amendment (ROPA 128) is at odds with the Province's overall
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� °�3 '��'� Tuesday, February 22, 2011
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7:30 PM
Council Chambers
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plan to limit urban sprawl by creating more compact, transit-friendly communities that
do not waste green space and emphasize the importance of preserving farm lands;
and that
WHEREAS the position of Durham Region to expand the urban boundary into North.
East Pickering and building on watershed and prime agricultural land will have
"catastrophic consequences" for the local ecosystem; and that
WHEREAS any consideration or study of expansion prior to 2031 is premature;
NOW THEREFORE BE IT RESOLVED that the City of Pickering hereby advises the
Region of Durham that it is opposed to their appeal of ROPA 128 pursuant to Section
17(36) of the Planning Act as it applies to Part C Refusal 1 Schedule "A" Map A4 and
further that the Region of Durham be requested to abandon such appeal;
AND FURTHER that copies of this resolution be forwarded to the Region of Durham,
and all Durham Region municipalities for endorsement;
AND THAT a copy of this resolution be sent to the Minister of Municipal Affairs and
Housing and the Ontario Municipal Board.
Yes
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
(VI) Correspondence
Corr. 05-11
D. Bowen, Deputy Clerk
Region of Durham
605 Rossland Road East
Whitbv, ON L1 N 6A3
Resolution #29/11
Moved by Council�or McLean
Seconded by Councillor Dickerson
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Motion Lost on a Recorded
Vote as Follows:
No
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan
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Council M,eeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
That Councillor O'Connell be appointed as the City of Pickering representative on the
Durham Trail Coordinating Committee.
Carried
2. Corr.06-11
Sandy Brittain, Executive Director Budget Discussions
Feed the Need in Durham
125 Clarence Biesenthal Drive �
Oshawa, ON L1 K 2H5
Resolution #30/11
Moved by Councillor McLean
Seconded by Councillor Dickerson
That Corr. 06-11 from Sandy Brittain, Executive Director; Feed the Need in Durham,
seeking funding for Feed The Need in Durham, be referred to the 2011 budget
discussions.
Carried
3. CORR. 07-11 Receive for Information
Pickering Residents
Re: Urban Expansion into North East Pickerinq
Resolution #31/11
Moved by Councillor McLean
Seconded by Councillor O'Connell
That Corr. 07-11 received from a number of Pickering residents with respect to the
urban expansion into north east Pickering be referred to the Region of Durham
Planning Department.
Yes
Councillor McLean
Councillor O'Connell
Councillor Rodrigues
13
Motion Lost on a
Recorded Vote as follows
No
Councillor Ashe
Councillor Dickerson
Councillor Pickles
Mayor Ryan
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Resolution #32/11
Moved by Councillor Dickerson
Seconded by Councillor Ashe
Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
That Corr. 07-11 received from a number of Pickering residents with respect to the
urban expansion into north east Pickering be received for information.
Carried
4. Corr.08-11
Marilyn Daniell
912 Marinet Crescent
Pickering, ON
Resolution #33/11
Moved by Councillor Dickerson
Seconded by Councillor Ashe
Correspondence received from Marilyn Daniell with respect to noise concerns on
Marinet Crescent be received for information.
Carried
5. Corr. 09-11 Motion to Proclaim
a) Durham Region Home Builders' Association
b) PFLAG Canada
c) Marisa Carpino, Supervisor, Culture & Recreation
d) Clinton Shane Ekdahl
Resolution #34/11
Moved by Councillor O'Connell
Seconded by Councillor Pickles
That Corr. 08-11 be received for information and the following proclamations be
declared:
a) April, 2011 — New Homes Month
b) May 17, 2011 — International Day Against Homophobia/Transphobia
c) March 21, 2011 — International Day for the Elimination of Racial Discrimination
d) May 29, 2011 — Day of the Honey Bee
Carried
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(VII) Committee Reports
Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
a) Report PD 2011-02 of the Planninq & Development Committee
Director, Planning & Development & Director, Operations &
Emergency Services, Report PD 03-11
Building By-law Appointment Schedule Amendment
under the Building Code Act
Council Decision
That the City's Building By-law 6603/05 which appoints the Chief Building Official,
Deputy Chief Building Official and Inspectors be amended as set out in Attachment 1
to Report PD 03-11.
2. Director, Planning & Development, Report PD 04-11
Drive-Through Facilities Study, City of Pickerinq
Council Decision
That Report PD 04-11 of the Director, Planning & Development for the "Drive-
Through Facilities Study" be received;
2. That staff be directed to undertake a study to review the City's land use planning
policies, zoning regulations and design guidelines regarding drive-through
facilities and to recommend any necessary changes.
Resolution #35/11
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That the Report of the Planning & Development Committee PD 2011-02 dated
February 7, 2011 be adopted.
Carried
Chief Administrative Officer's Report CAO 03-11
Updated By-law to Prohibit or Requlate Livestock/Exotic Animals
Council Decision
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1. That Report CAO 03-11, a By-law to prohibit or regulate livestock/exotic animals
be received; and
2. That By-Law No.1769/83 being the existing Exotic Animal By-law be repealed
and a new By-law to prohibit or regulate livestock/exotic animals, included as
Attachment #1, be enacted.
Chief Administrative Officer's Report CAO 05-11
Ministrv of the Attorney General Opt-In Aqreement
Council Decision
That Report CAO 05-11
included as Attachment
information; and
regarding the execution of a revised Opt-In Agreement,
1, for the collection of parking fines be received for
2. That the Mayor and Clerk be authorized to execute the attached Opt-In
Agreement between the Ministry of the Attorney General and the City of
Pickering to replace the existing Opt-In Agreement.
3. Director, Operations & Emergency Services Report OES 11-11
Pottery Studio — Pickering Recreation Complex
-Durham West Arts Centre Inc. Proposal
Council Decision
That Report OES 11-11 of the Director, Operations & Emergency Services be
received;
2. That Council endorse the proposal from Durham West Arts Centre Inc. to
relocate to the Pickering Recreation Complex and use the pottery studio to
operate pottery and art programs;
3. That the Mayor and the Clerk be authorized to execute a licence agreement to
permit Durham West Arts Centre Inc. to use the pottery studio to operate pottery
and art programs at the Pickering Recreation Complex from April 1, 2011 to
March 31, 2014, that is in a form and substance acceptable to the Director,
Operations & Emergency Services and the City Lawyer.
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
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Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
4. Director, Operations & Emergency Services, Report OES 12-11
Don Beer Arena Accessibility Upgrades and Environmental Improvements
-Tender No. T-24-2009
-Request for Additional Funding
Council Decision
2
3
4
That Report OES 12-11 of the Director, Operations & Emergency Services
regarding additional funding for the Don Beer Arena project be received;
That additional funds in the amount of $120,000 (HST excluded) be approved;
That Council authorize the Director, Corporate Services & Treasurer to finance
the $120,000 through a transfer from the Don Beer Reserve; and,
That the appropriate City of Pickering officials be authorized to take necessary
action to give effect thereto.
6. Director, Corporate Services & Treasurer, Report CS 10-11
Formal Quotations — Quarterly Report for Information
Council Decision
That Report CS 10-11 of the Director, Corporate Services & Treasurer regarding
Formal Quotations — Quarte"rly Report for Information be received for information.
Resolution #36/11
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That the Report of the Executive Committee EC 2011-02, dated February 14, 2011,
save and except Item 5, be adopted.
Carried
5. Director, Operations & Emergency Services, Report OES 13-11
Glendale Tennis Club
-Ontario Trillium Foundation Grant Application Requirement
-Amending Lease Aqreement
17
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Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
A brief discussion period ensued with the Chief Administrative Officer responding to
and providing clarification with respect to questions raised at the February 14tn
Executive Committee meeting. Mr. Prevedel noted that the Club Pro is a resident of
Pickering and he works under a contract with the club which is renewed every year.
He noted that the Club Pro uses the Tennis Clubs equipment and works out of their
building. Mr. Prevedel also noted that Tennis Club membership is open to anyone and
that there are no residency requirements. The Tennis Club confirmed that there is
sufficient capacity to meet the needs of the Pickering community. Mr. Prevedel also
noted that the Tennis Club works with both School Boards to offer court access to a
number of local schools and have discussed the possibility of open hours for the local
community.
Resolution #37/11
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That Report OES 13-11 of the Director, Operations & Emergency Services be
received;
2. That Council acknowledges to the Ontario Trillium Foundation that the Glendale
Tennis Club Project for improvements to existing tennis facilities will be permitted at.
David Farr Memorial Park, and;
3. That the Mayor and the Clerk be authorized to execute an amending lease
agreement to extend the Glendale Tennis Club's use of the Tennis Facilities for
club purposes at David Farr Memorial Park to September 21, 2017 that is in the
form and substance acceptable to the Director, Operations & Emergency Services
and the City Lawyer.
Carried
(VIII) Bv-laws
7109/11 Being a by-law to appoint By-law Enforcement Officers for the purpose of
enforcing parking restrictions on private property.
7110/11 A by-law to prohibit or regulate livestock/exotic animals.
7111/11 Being a by-law to amend Schedule A of By-law 6603/05 appointing the Chief
Building Official, Deputy Chief Building Official and Inspectors.
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Third Readinq:
Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
Councillor Dickerson, seconded by Councillor O'Connell moved that By-law Numbers
7109/11 to 7111/11, be adopted, and the said by-laws be now read a third time and passed
and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed
thereto.
Carried
(IX) Confidential Matters
In accordance with Procedural By-law 6746/07 and the provisions of the Municipal Act, an
In Camera meeting of Council was held prior to the regularly scheduled meeting.
Resolution #38/11
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That Council move In Camera in accordance with the provisions of the Municipal Act and
Procedural By-law 6746/07, in that the matters to be discussed relate to the receiving of
advice that is subject to solicitor-client privilege, including communications necessary for
that purpose and for the purpose of a proposed or pending acquisition or disposition of land
by the municipality.
Carried
Pickering Golf Academy Lease Aqreement
Moved by Councillor Dickerson
Seconded by Councillor Rodrigues
Refer to the In Camera minutes for further information. [City Clerk has custody and
control of the In Camera minutes.]
2. Confidential Report of the Chief Administrative Officer, Report CAO 04-11
Purchase of ORC Lands in Duffin Heights
-Part 2 on Plan 40R-25842; Part 10 on Plan 40R-25821; Parts 2
through 5 on Plan 40R-26764; and Parts 1 through 5 on Plan
40R-15548, City of Pickering
Moved by Councillor Dickerson
Seconded by Councillor McLean
19
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Council Meeting Minutes
Tuesday, February 22, 2011
7:30 PM
Council Chambers
Refer to the In Camera minutes for further information. [City Clerk has custody and control
of the In Camera.minutes.]
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
That the recommendations as contained in the In Camera session be adopted.
Carried in an Open
Session of Council
(X) Confirmation Bv-law
By-law Number #7112/11
Councillor Dickerson, seconded by Co�ncillor O'Connell, moved for leave to introduce
a By-law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of February 22, 2011:
(XI) Adiournment
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That the meeting be adjourned at 1:41 am.
Dated this 22na day of February, 2011
20
Carried
Carried
Mayor David Ryan
Debbie Shields
City Clerk
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Present:
Mayor Ryan
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P: Rodrigues
Also Present:
T. Prevedel
N. Carroll
T. Melymuk
G. Paterson
R. Holborn
D. Shields
Special Council Meeting Minutes
Monday, March 7, 2011
7:15 pm
Main Committee Room
- Chief Administrative Officer
- Director, Planning & Development
- Director, Office of Sustainability
- Director, Corporate Services & Treasurer
- Division Head, Engineering Services .
- City Clerk
(I) Disclosure of Interest
No disclosures of interest were noted.
(II) Confidential Matters
Resolution # 39/11
Moved by Councillor Pickles
Seconded by Councillor McLean
That Council move ln Camera in accordance with the provisions of the Municipal
Act and Procedural By-law 6746/07, in that the matter to be discussed is subject to
personal matters about an identifiable. individual regarding the appointment of a
City of Pickering resident to the Region of Durham Land Division Committee:
Carried
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Special Council Meeting Minutes
Monday, March 7, 2011
7:15 pm
Main Committee Room
Council resumed into open session following discussion of the personal
matters about an identifiable individual regarding the appointment of a City of
Pickering resident to the Region of Durham Land Division Committee.
Regional Appointment
Durham Land Division Committee
Resolution # 39/11
Moved by Councillor Pickles
Seconded by Councillor McLean
That Robert Armstrong be nominated for appointment to the Region of Durham
Land Division Committee.
Carried
(III) Confirmatorv Bv-law
By-law Number 7113/11
Councillor O'Connell, seconded by Councillor Pickles moved for leave to
introduce a By-law,of the City of Pickering to confirm those proceedings of the
Council of The Corporation of the City of Pickering at its Special (In Camera)
Meeting and Special Meeting of Council of March 7, 2011.
(IV) Adiournment
The Meeting adjourned at 7:20 pm.
Dated this 7th day of March, 2011
2
Carried
Mayor David Ryan
Debbie Shields
City Clerk
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Present:
Mayor Ryan
Councillors:
Joint Planning & Development and
Executive Committee
K. Ashe (left the meeting at 11:25 pm)
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues �
Also Present:
Meeting Minutes
Monday, March 7, 2011
7:30 pm - Council Chambers
Chair: Councillor Pickles 2 3
T. Prevedel - Chief Administrative Officer
G. Paterson - Director, Corporate Services & Treasurer
T. Melymuk - Director, Office of Sustainability
N. Carroll - Director, Planning & Development
R. Holborn - Division Head, Engineering Services
D. Shields - City Clerk
M. Wouters - Manager, Development Review & Urban Design
C. Rose - Manager, Policy
R. Pym - Principal Planner — Dev. Review
S. Gaunt - Principal Planner - Policy
L. Roberts - Committee Coordinator
(I) Disclosure of Interest
No disclosures of interest were noted.
(II) Deleqations
Carmella Marshall appeared before the Committee on behalf of The Lakeridge
Citizens for Clean Water. Through the aid of a power point presentation, she outlined
the top ten risks involved with respect to commercial fill dump sites. She explained
the aspects of Brownfields and explained the jurisdiction of the Ministry of the
Environment, stating there are no MOE definitions of what constitutes clean fill or
contaminated fill, thereby leaving it up to the municipalities to regulate through site
alteration by-laws. Reference was made to the City of Pickering's existing fill by-law
24
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Joint Planning & Development and
Executive Committee
Meeting Minutes
Monday, March 7, 2011
7:30 pm - Council Chambers
Chair: Gouncillor Pickles
which was passed in 2003. Ms. Marshall noted this by-law could use re-visiting and
suggested the need for public consultation.
A question and answer period ensued with discussion regarding the existing fill by-
law and those of surrounding municipalities. The Director, Planning & Development
noted the current fill by-law is currently under review with some changes being
identified and noted this would be coming forward to Council prior to Summer.
It was the general consensus to have this matter referred to staff, taking into
consideration the information provided tonight.
(III) Part `A' — Planninq & Development Reports
Director, Planning & Development Report PD 05-11
Red-I�ine Revision Request
Draft Plan of Subdivision SP-2008-01
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3, Citv of Pickerinq
Discussion ensued with respect to the request by Mattamy as outlined in Report PD
05-11. -
Maurice Brenner, 711 Sunbird Trail, appeared before the Committee and questioned
what impact this would have on the future of Pickering for affordable housing,
wondering if it would restrict the ability of young couples and seniors who wish to stay
in the community if the request of Mattamy is approved.
A question and answer period ensued.
Rodger Miller appeared before the Committee representing Mattamy, noting this
application is permitted under the Official Plan and Zoning By-law which was
previously approved. He addressed the Region's comments included in the report
noting there may have been some confusion with the interpretation of the letter. He
noted they have been in consultation with staff, stating they do conform to policy
documents and the changes are within the range of types already approved.
A question and answer period ensued with discussion relating to market research,
sustainability and parkland dedication.
Bryce Jordan, representative from GM Sernas and Associates appeared before the
Committee and addressed the issue of the transition of densities as discussed in the
Region's comments. He noted there was a lack of information regarding the mixed
planning uses when this was before the OMB.
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Joint Planning & Development and
Executive Committee
Meeting Minutes
Monday, March 7, 2011
7:30 pm - Council Chambers
Chair: Councillor Pickle� 5
A question and answer period ensued with questions regarding affordability and
density ranges and mixes with staff providing clarification.
No further delegations appeared in support or opposition to this report.
Recommendation
Moved by Councillor Dickerson
Seconded by Mayor Ryan
1. That Report PD 05-11 of the Director, Planning & Development be received;
2. That the request by Mattamy (Brock Road) Limited for a red-line revision to draft
approved Plan of Subdivision SP-2008-01 to convert ten townhouse blocks
containing 64 townhouse units into 49 detached dwelling lots with an associated
reduction of the park block, be approved; and
3. Further, that City staff be authorized to engage a solicitor to attend any Ontario
Municipal Board hearing regarding the requested revision to draft approved
Plan of Subdivision SP-2008-01, if necessary.
Carried
The Committee took a five minute break and reconvened at 9:30 pm.
2. Director, Planning & Development, Report PD 06-11
Status Update for
Environment & Countryside Conformity Amendment
Pickerinq Official Plan Review
Elizabeth Howson, of Macauley, Shiomi, Howson Ltd appeared before the
Committee and provided background information as well as an overview of the
consultant's report on Environmental & Countryside Conformity Amendment through
the aid of a power point presentation. She outlined the purpose, study area and the
three part process, noting the study area does not take in Seaton or the Oak Ridges
Moraine. Ms. Howson identified the key issues in the report and the suggested
recommendations: She noted the need for rationalization of boundaries and the
promotion of local food.
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Joint Planning & Development and
Executive Committee
Meeting Minutes
Monday, March 7, 2011
7:30 pm - Council Chambers
Chair: Councillor Pickles
A question and answer period ensued with clarification being provided on the
notification process for the public session. It was questioned whether a second
session could be provided in the northern area of Pickering. It was also suggested
that the report be made available to the public on CD's.
Recommendation
Moved by Councillor Dickerson
Seconded by Mayor Ryan
That Report PD 06-11 of the Director, Planning & Development, providing a
status update on the Pickering Official Plan Review Program and of the
Environment & Countryside Conformity Amendment, be received for information
and;
2. Further, that the consultant's report entitled Natural Environment and
Countryside Policy Review, dated February 11, 2011 (distributed under
separate cover), and the scheduled Consultant Presentation by
Elizabeth Howson of Macauley, Shiomi, Howson Ltd. be received for
information.
Carried
3. Director, Planning & Development, Report PD 07-11
Zoning By-law Amendment Application A 9/10
M. Rajadurai .
1975 Guild Road
�Lots 36 and 37, Plan 316), City of Pickering
Muki Rajadurai appeared before the Committee in support of the application, stating
he would be available to answer any questions.
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor McLean
That Report PD 07-11 of the Director, Planning & Development be received;
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Joint Planning & Development and
Executive Committee
Meeting Minutes
Monday, March 7, 2011
7:30 pm - Council Chambers
Chair: Councillor Pickl�g�,
2. That Zoning By-law Amendment Application A 9/10 submitted by Muky
Rajadurai to amend the zoning of the subject property to an "R4" — Fourth
Density Residential zone to permit the creation of finro lots with minimum
frontage of 15.0 metres on lands being Lots 36 and 37, Plan 316, City of
Pickering be approved; and
3. Further, that the draft zoning by-law to implement Zoning By-law Amendment
Application A 9/10, as set out in Appendix I to Report PD 07-11, be forwarded to
City Council for enactment.
Carried
4. Director, Planning & Development, Report PD 08-11
Zoning By-law Amendment Application A 6/10
C. Bollmann
3325 Highway No. 7, Hamlet of Kinsale
(North Part Lot 2, Concession 5), City of Pickerinq
The owner of the property just south of the subject property appeared before the
Commiftee in opposition to the application stating his concerns with the odours
emanating from the property as well as the noise from the barking and howling of
dogs.
Recommendation
Moved by Councillor McLean
Seconded by Councillor O'Connell
That Report PD 08-11 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 6/10 submitted by Corinna
Bollmann, on lands being North Part of Lot 23, Concession 5, City of Pickering,
to permit a dog daycare and boarding facility with associated retailing, be
approved as a temporary use for a period of three years; and
3. Further, that the draft zoning by-law to implement Zoning By-law Amendment
Application A 6/10, as set out in Appendix I to Report PD 08-11, be forward to
City Council for enactment.
Carried
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Joint Planning & Development and
. Executive Committee
(IV) Part `B' Executive Committee Reports
Meeting Minutes
Monday, March 7, 2011
7:30 pm - Council Chambers
Chair: Councillor Pickles
Chief Administrative Officer's Report, CAO 06-11
City Procedure ADM 110-004
-Proclamation Procedure
A question and answer period ensued with staff providing clarification on procedural
issues and the notification process for proclamations approved as well as denied.
Recommendation
Moved by Councillor Dickerson
Seconded by Councillor Ashe
That Report CAO 06-11 of the Chief Administrative Officer be received; and
2. That City Procedure ADM 110-004, Proclamation Procedure, be approved and
the appropriate officials be given the authority to give effect thereto.
Carried
2. Director, Office of Sustainability, Report OS 01-11
Sustainable Pickering
-2010 Update and 2011 Work Proqram
A brief discussion period ensued.
Recommendation
Moved by Councillor Dickerson
Seconded by Mayor Ryan
That Report OS 01-11 providing an update on the 2010 Sustainable Pickering
accomplishments and proposed 2011 work plan be received for information.
Carried
3. Director, Community Services, Report CS 14-11
No Parking By-law Wayfarer Lane
Amendment to By-law 6604/05
to Restrict Parking on Wayfarer Lane
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Recommendation
Joint Planning & Development and
Executive Committee
Moved by Mayor Ryan
Seconded by Councillor Dickerson
Meeting Minutes
Monday, March 7, 2011
7:30 pm - Council Chambers 2 9
Chair: Councillor Pickles
That Report CS 14-11 of the Director, Community Services regarding a
proposed amendment to the municipal traffic by-law 6604/05 be received; and
2. That the attached draft by-law be enacted to amend Schedule "2" to By-law
6604/05 to provide for the regulation of parking on highways or parts of
highways under the jurisdiction of the Corporation of the City of Pickering.
Carried
Director, Corporate Services & Treasurer, Report CST 11-11
Council Compensation Policv
A detailed discussion period ensued with clarification being requested on a number of
issues. Staff responded to questions raised and were requested to bring back an
amended draft policy prior to the next Council meeting.
Recommendation
Moved by Mayor Ryan
Seconded by Councillor Ashe
That Report CST 11-11 of the Director, Corporate Services & Treasurer be
received;
2. That the Council Compensation Policy, included as Attachment #1 to this report
be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessa.ry actions to give effect thereto.
Carried Later in the
Meeting
Moved by Councillor O'Connell
Seconded by Mayor Ryan �
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Joint Planning & Development and
Executive Committee
Meeting Minutes
Monday, March 7, 2011
7:30 pm - Council Chambers
Chair: Councillor Pickles
That Items b), c), e) and g) under Section 03 Accounting Procedures of the Council
Compensation Policy be amended to remove the word "Councillors" and replace
with "Members of Council".
Carried
(V) Other Business
1) Councillor O'Connell gave notice that she would be bringing forward a Notice of
Motion with respect to Ajax/Pickering Hospital to endorse a position by the
Friends of the Ajax/Pickering Hospital. .
(VI) Adiournment
The meeting adjourned at 11:42 pm.
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Executive (Budget) Committee
Meeting Minutes
Thursday, March 10, 2011
9:00 am
Main Committee Room
31
Present:
Mayor Ryan.
Councillors:
K. Ashe
D. Dickerson
B. McLean
J. O'Connell
D. Pickles
P. Rodrigues
Also Present:
T.
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B.
R,
J.
S.
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M
D
L.
Prevedel - Chief Administrative Officer �
Carroll - Director, Planning & Development
Melymuk - Director, Office of Sustainability
Paterson - Director, Corporate Services & Treasurer
Douglas - Fire Chief
Holborn - Division Head, Municipal Property & Engineering
Hodgson - Manager, Customer & Administrative Services
Karwowski - Manager, Finance & Taxation
Grant - CEO, Library
Carpino - Supervisor, Culture & Recreation
Shields - City Clerk
Roberts - Committee Coordinator
(I) Deleqations
Mayor Ryan welcomed everyone to the meeting and introduced the first
delegation, Irena Barker.
Irena Barker appeared before the Committee and expressed her
disappointment with respect to the $30.00 ownership change administration fee
in the Corporate Services Department User Fees. She noted her opposition to
this fee, stating it was like paying twice and questioned how much revenue was
generated from this fee, suggesting Council look elsewhere to find reductions.
A question and answer period ensued with discussions regarding the increases
and decreases of user fees.
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32
Executive (Budget) Committee
Meeting Minutes
Thursday, March 10, 2011
9:00 am
Mai n Com m ittee Room
Sandy Brittain, Executive .Director, Feed the Need in Durham appeared before the
Committee and provided hand outs wifh respect to the history of their organization
in Durham. Ms. Brittain explained the goals and objectives of the organization and
noted that they were requesting a one time grant for 2011 in order for them to
maintain their service levels in 2011. She also noted that their organization is not
funded in any way by the United Way agency. She explained how the
organization complements existing food providers by storing and supplying food to
food banks, soup kitchens and shelters. She stated that they do not deal directly
with the public but through these agencies and noted the majority of those who
benefit from this service are children. She explained their goal to be self
sustaining, indicating the City of Oshawa had approved a$10,000 grant and
encouraged other local municipalities to approve a similar one time grant.
A question and answer period ensued.
(II) Presentations
Mayor Ryan thanked staff for their efforts in the preparation of the 2011 Current
and Capital Budgets. He noted this was a very responsible budget being
cognizant and sensitive to the wishes of the citizens and also noted the
possibility of eliminating the reliance of reserves if this is followed.
T. Prevedel, Chief Administrative Officer thanked the Members of Council and
referred to their approach to the budget this year as a journey to financial
sustainability. He explained the five corporate priorities they have been
working on with senior staff and also noted the uncontrollable factors. He
outlined their goal of financial management in reducing the reliance on
reserves. He explained three corporate initiatives, noting ne� year's budget
will see a five year capital forecast. He noted the provisions for additional staff
with the upcoming growth in Duffin Heights. He explained they have
negotiated with Transport Canada to take back the Bentley Gibson House and
possibly use this for future meeting space for the community and also to house
City of Pickering staff.
G. Paterson, Director, Co�porate Services & Treasurer outlined in detail the
contents of the 2011 Current and Capital Budgets through the aid of a power
point presentation. He indicated a proposed levy budget of 4.75% noting the
property tax allocation resulting in a proposed 2.91 % increase on the total
residential tax bill which translates to approximate►y 2.48% on the average
residential tax bill after reassessment. He also noted the residential versus
commercial tax base is shifting and also indicated they hope to eliminate
drawing from the reserves by 2014.
2
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,���
� � � - Meeting Minutes
Thursday, March 10, 2011
9:00 am
Main Committee Room
A question and answer period ensued.
Detailed discussion ensued with Council posing various questions and requesting
clarification with respect to several matters. Staff provided information in relation
to each inquiry put forward.
The Committee recessed at 11:00 am and reconvened at 11:15 am.
Councillors provided opening statements with respect to the budget.
(III) Matters for Consideration
1. Review and Recommendation of the 2011 Capital Budqet
Mayor Ryan guided the budget meeting and introduced the budgets for
discussion purposes.
a) Mavor, Council & Council Support
The capital budget of the Mayor, Council & Council Support was
presented by Mayor Ryan.
Moved by Councillor Ashe
That the 2011 Capital budget for the Mayor, Council & Council Support,
be approved and presented to Council on March 21, 2011.
Carried
b) Administration
The capital budget of the Administration Department was presented.
Moved by Councillor Dickerson
That the 2011 Capital budget for the Administration Department be
approved and presented to Council on March 21, 2011.
Carried
3
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c) Corporate Services
Executive (Budget) Committee
Meeting Minutes
Thursday, March 10, 2011
9:00 am
Main Committee Room
The capital budget of Corporate Services was presented.
Discussion ensued with respect to the long term feasibility of computer
hardware and usage requirements and staff was requested to report
back on how computer replacement was determined.
Moved by Councillor Pickles
That the 2011 Capital budget for Corporate Services be approved and
presented to Council on March 21, 2011.
Carried
d) Communitv Services
The capital budget for the Community Services Department was
presented. A question and answer period ensued.
Moved by Councillor Dickerson
That the 2011 Capital budget for the Community Services Department
be approved and presented to Council on March 21, 2011, as amended.
Carried as Amended
(See Following Motion)
Moved by Councillor Dickerson
That the budget of $575,000.00 for the proposed new parking facility on
the north side of the existing Eastshore Community Centre building be
removed.
Carried
The Committee recessed at 12:40 pm and reconvened at 1:10 pm.
e) Planninq & Development
The capital budget of the Planning & Development Department was
presented.
�
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$� � � Meeting Minutes
Thursday, March 10, 2011
9:00 am
Main Committee Room
. 35
Moved by Councillor Pickles
That the 2011 Capital budget for the Planning & Development
Department be approved and presented to Council on March 21, 2011.
Carried
fl Libraries
The 2011 capital budget for the Pickering Public Library was presented.
Moved by Councillor Dickerson
That the 2011 Capital budget for the Pickering Public Library be
approved and presented to Council on March 21, 2011.
Carried
2. Review of Proposed Fees and Charqes Bv-law
General discussion ensued with respect to user fees. If was questioned why
some fees have increased while others have decreased or remained the same.
Moved by Councillor McLean
That the summary of fees and charges as presented be approved and
presented to Council on March 21, 2011.
Carried Later in the Meeting
(See Following Motion)
Moved by Councillor Pickles
That the Summary of Fees & Charges 2011 under the Operations & Facilities
Division be amended by reducing the proposed fees as follows:
Public Skating — Single Admission - $2.50
Public Skating —,Family Pass - $7.50
Motion Defeated
5
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36
Executive (Budget) Committee
Meeting Minutes
Thursday, March 10, 2011
9:00 am
Main Committee Room
3. Review and Recommendation of the 2011 Current Budqet
a) General Government
The current budget for General Government was presented. Detailed discussion
ensued with Council posing various questions and requesting clarification with
respect to several matters. Staff provided information in relation to each inquiry
put forward.
Moved by Councillor O'Connell
That the grant in the amount of $1,000.00 to Haiti Relief be removed from the
budget.
Carried
Moved by Councillor O'Connell
That the grant in the amount of $20,000.00 to DWAC Foundation be reduced to
$10,000.00.
Motion Defeated
The Director, Corporate Services & Treasurer was requested to provide
information on the history of grants provided to DWAC.
Moved by Councillor O'Connell
That a grant in the amount of $10,000.00 be provided to Feed the Need in
Durham.
Motion Defeated
Moved by Councillor Rodrigues
That the grant in the amount of $5,000.00 for Ribfest be removed.
Carried
Moved by Councillor Pickles
That a grant in the amount of $3,000.00 be provided to Feed the Need in
Durham.
Motion Defeated
:
c�� �� Executive (Budget) Committee
,���
" g`� &� � � Meeting Minutes
Thursday, March 10, 2011
� 9:00 am
- � Main Committee Room
Moved by Councillor Ashe
37
That a grant in the amount of $5,000.00 be provided to Feed the Need in
Durham.
Carried
Moved by Councillor McLean
That a$30,000.00 retainer be provided in the budget to hire an Integrity
Commissoner to draft a Code of Conduct for the City of Pickering.
Motion Defeated
The Committee recessed at 3:20 pm and reconvened at 3:30 pm.
Moved by Councillor Rodrigues
That the grant in the amount of $3,128.00 for Tapp —C Grant be removed.
Carried
b) Mayor, Council & Council Support
Moved by Councillor Pickles
Th�at the 2011 Current budget for Mayor Council & Council Support be
approved as amended.
Carried as Amended
(See Following Motions)
Moved by Councillor O'Connell
That the remuneration of Councillors be frozen at the 2010 levels.
Motion Defeated
Moved by Councillor O'Connell
Councillor O'Connell proposed the following changes to her budget:
7
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Executive (Budget) Committee
Meeting Minutes
Thursday, March 10, 2011
9:00 am
Main Committee Room
Council Communication Policy — from $7,500.00 to $6,000.00
Reception, Promotion & Special Events - from $4,500.00 to $2,500.00
Outside Agency Services — from $4,800.00 to $3,000.00
Total Reduction: $5,300.00
Carried
Moved by Councillor Pickles
Councillor Pickles proposed the following changes to his budget:
Council Compensation Policy — from $7,500.00 to $6,000.00
Reception, Promotion & Special Events - from $4,500.00 to $2,000.00
Outside Agency Services — from $4,800.00 to $1,800.00
Total Reduction: $7,000.00
Carried
Discussion ensued on whether Members of Council required individual
Municipal World magazines or whether they could be shared.
Moved by Councillor Rodrigues
That account 2113.0001.2220 in the amount of $1,000.00 be reduced to
$500.00.
Carried
Moved by Councillor McLean
That the line item for Outside Agency Services be removed from all Councillor
budgets.
Motion Defeated
Administration
Discussion ensured on the number of different departments budgeting for
legal fees. Councillor O'Connell requested a one page summary of all
departments budgeting for legal fees.
A question and answer period ensued with staff providing clarification as
required.
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Moved by Councillor McLean
Executive (Budget) Committee
Meeting Minutes
Thursday, March 10, 2011
9:00 am
Main Committee Room
That the Administration section of the 2011 Draft Current Budget be approved
and presented to Council on March 21, 2011.
Carried Later in the Meeting
(See Following Motions)
Discussion ensued regarding the Office of Sustainability budget, staff were
requested to provide additional information on a breakdown for graphics,
writing and advertising.
Moved by Councillor McLean
That the line item in the amount of $5,000.00 for conferences for Sustainable
Pickering Advisory Committee Members be removed.
Motion Defeated
Corporate Services
Discussion ensued with respect to bank charges with staff being requested to
provide additional information regarding bank charges.
Discussion also took place with respect to a tax relief program for heritage
properties. The Director, Planning & Development indicated this would be on
the Heritage Pickering's work plan and a report will be coming to Council.
Moved by Councillor Rodrigues
That the Corporate Services section of the 2011 Draft Current Budget be
approved and presented to Council on March 21, 2011.
Carried Later in the Meeting
(Refer to Following Motion)
Moved by Councillor Dickerson
That any budget related items associated with the Bentley House be
removed.
�'7
Motion Defeated
39
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Executive (Budget) Committee
Meeting Minutes
Thursday, March 10, 2011
9:00 am
Main Committee Room
e) Community Services Planninq & Development and Libraries
Moved by Councillor Dicke,rson
That the Community Services, Planning & Development and Libraries 2011
Draft Current Budget be approved and presented to Council on March 21,
2011.
Carried
Moved by Councillor O'Connell
That the 2011 Current and Capital Budgets be referred back to staff to find
further cost efficiencies to further reduce tlie tax levy.
Motion Defeated
Moved by Councillor Dickerson
That further cost reductions be incorporated by calculating the hospital MRI
over 5 years and that the reduction in the use of one time funds be decreased
from $1,000,000.00 to $500,000.00.
(IV) ADJOURNMENT
Moved by Councillor Dickerson
The meeting adjourned at 5:55 pm.
10
Carried
1 �
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Presentations
Mayor Ryan
Presentation of Certificates of Appreciation
Bicentennial Sponsorship
�
March� 21, 2011
Deleqations
Friends of the Ajax-Pickering Hospital
Re: Notice of Motion
March 21, 2011
42
Correspondence
1. Corr.10-11
Mayor John Henry
City of Oshawa
50 Centre Street South
Oshawa. ON L1 H 3Z7
March 21, 2011
Paqes
Motion for Direction
45-48
43
Letter received from Mayor John Henry, City of Oshawa requesting Council to
adopt a resolution to support the Oshawa Cogen Project which is a combined
heat and power project between Northland Power Inc. and General Motors of
Canada Limited and forward that support to the Ontario Power Authority.
2. Corr.11-11
CAA South Central Ontario
60 Commerce Valley Dr. East
Thornhill. On L3T 7P9
Motion for Direction
49-51
Letter received from CAA South Central Ontario and the Ontario Good Roads
Association seeking support from municipalities across Ontario to their request
for the Government of Ontario to consider dedicating a portion of the new
revenue derived from HST charged on gasoline and diesel sales to a new
predictable funding, mechanism directed to Ontario's municipalities for
transportation infrastructure investment.
3. Corr.12-11
Dr. Eric Hoskins, Minister
Ministry of Citizenship and Immigration
6th Floor, 400 University Avenue
Toronto ON M7A 2R9
Receive for Information
52
Letter received from Dr. Eric Hoskins, Minister, Ministry of Citizenship and
Immigration with respect to nominations for the Newcomer Champion Awards.
The deadline for receiving nominations is April 29, 2011.
4. Corr. 13-11 Receive for Information
The Pickering Nuclear Community Advisory Council 53-56
292 Dupont Street, Box 40060
Toronto, ON M5R OA2
Letter received from The Pickering Nuclear Community Advisory Council
submitting updates and providing comments for information purposes with
respect to the Darlington and Pickering Nuclear sites.
44
5. Corr.14-11
Lon Harnish
Fundraising Chairperson
Ajax Rotary
314 Harwood Avenue South, Box 21022
Ajax, ON L1 S 7H2
Motion to Endorse
57
Letter received from Lon Harnish, Fundraising Chairperson, Ajax Rotary seeking
Council support by endorsing the RibFest as an annual Pet-Free event.
6. Corr. 15-11 Motion to Proclaim
a) Marisa Carpino, Supervisor, Culture & Recreation 58-59
b) Durham Reqion Labour Council
Requests have been received from the above for the City of Pickering to make
the following proclamations;
a) April, 2011 — Hispanic Heritage Month
b) April 28, 2011 — Day of Mourninq
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OSHAWA
ONTARIO, CANADA
MAYOR JOHN HENRY
March 3, 2011
Attention: Clerk's Office
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OFFICE OF THE MAYOR
CITY OF OSHAWA
50 CENTRE STREET SOUTH
OSHAWA, ONTARIO
L1H 3Z7
TELEPHONE (905) 436-5674
FAX (905) 436-3884
E-MAIL: jhenryC�oshawa.ca
Re: Oshawa Cogen �
- A Combined Heat and Power (CHP) Project Between
Northland Power Inc. and General Motors of Canada (GMCLj
Please find attached a letter I have sent to Mssrs. Anderson and Hinds at the Ontario Power
Authority with copies to all Oshawa MP's and MPP's. �
I would respectfully request that your Council adopt a resolution to support the Oshawa
Cogen Project and forward that support to the Ontario Power Authority:
As my attached letter indicates, the Oshawa Cogen Project will have significant benefits for
all of Durham Region. Thank you.
YQw rs tru ly,
John Henry
Mayor
Attach.
cc: Bob Duignan, City Manager
Tom Hodgins, Commissioner, Development Services
T0:
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OSHAWA
ONTARIO, CANADA
MAYOR JOHN HENRY
March 3, 2011
Ontario Power Authority
S��t� 16�Q
120 Adelaide Street West
Toronto, ON M5H 1 T1
Attention: Colin Anderson, CEO
James D. Hinds, Director and Chair
OFFICE OF THE MAYOR
CITY OF OSHAWA
50 CENTRE STREET SOUTH
OSHAWA, ONTARIO
L1 H 3Z7
TEIEPHONE (905) 436-5674
FAX (905) 436-3884
E-MAIL: jhenry�oshawa.ca
By Email (info@powerauthority.on.ca); Original to Follow by Regular Mail
Re: Oshawa Cogen
A Combined Heat and Power (CHP) Project Between
Northtand Power Inc. and General Motors of Canada (GMCL)
I have been authorized by Oshawa City Council to respectfully request that the Ontario
Power Authority move forward expeditiously with the combined Heat and Power
Procurement Process and, as part of that, the approval of the Oshawa Cogen Project,
which is a combined heat and power project between Northland Power Inc. and General
Motors c�f Canad� Limited (GMCL). The propos�d site for the Oshavua Cogen Project is in
Oshawa, at the south-west corner of Wentworth Street and Stevenson Road South,
adjacent to GMCL's Oshawa Car Assembly Plant.
A copy of the relevant Council resolution is attached.
The approval of the Oshawa Cogen Project would have significant benefits to Ontario,
Durham Region and the City of Oshawa including: �
� Economic Benefits
. GM , .
o Offers operational and capital cost savings at GMCL's Oshawa Car Assembly
Plant (OCAP), lowering the cost per vehicle manufactured and increasing
GMCL's ability to attract new product mandate to the OCAP (sustainable
employment).
o Province
o Strengthens GMCL's and its suppliers' sustainability as a major source of
employment in Ontario. Sustainability = reliable source of revenue from
property, business and personal taxes. .
.. /2
Page 2
March 3, 2011
City and Region � �
o Local and Regional Economic Development potential by creating industrial
district energy opportunity (readily available heat supply for new heat based
industries).
:- Jobs
o The project will create direct and indirect jobs during construction and will
create long-term permanent jobs in the Durham Region economy in industries
that wilt be supported or attracted by the Cogen Project.
� Environmental Benefits
■ GM
o Enables OCAP to improve its emissions footprint associated with their heat
requirements by eliminating its coal-driven boiler system currently being used
to generate�steam (Reg. 419 compliance for Feb. 2013).
� System Benefits �
0 2 x 230kV circuits available to get power out (not capacity constrained).
o�100 — 200 MW dispatchable power supply.
o Complementary to area's base-load nuclear and also to renewable energy
projects being built in eastern Ontario.
Please help make all of the above-noted benefits a reality by moving ahead with the CHP
Procurement Process and the Oshawa Cogen Plant.
In the event you have any questions or issues, please contact me at (905) 436-5611.
Thank you.
Yb�urs trufy,
4 �- '
• '
.7�hn Henry
Mayor
Attach.
cc: Hon. Jim Flaherty, MP - Whitby-Oshawa
Dr. Colin Carrie, MP - Oshawa
Bev Oda, MP - Durham
Hon. Brad Duguid, Minister of Energy
Hon. Sandra Pupatello, Minister, Economic Development & Trade
Jerry Ouellette, MPP - Oshawa
John O'Toole, MPP - Durham
Christine Elliott, MPP - Whitby-Oshawa
Bryan Swift, GMCL
John Wright, Northland Power
Bob Duignan, City Manager
Tom Hodgins, Commissioner, Development Services
Oshawa City Council � January 31, 2011
,.
�
29. Proposed Oshawa Cogeneration Facility, No�thland Power Inc., Southwest
Corner of Wentworth Street West and Stevenson Road South (DS-11-50)
Recommendation
Whereas on December 15, 2008 City Council passed a resolution authorizing
the Mayor and Commissioner, Development Services to send letters of
support for a cogeneration facility proposed by Northland Power Inc. at the
southwest corner of Stevenson Road South and Wentworth Street West in a
GI (General Industrial) Zone; and,
Whereas the project was delayed due to changes to a previous Ontario Power
Authority Procurement Program for Com�ined He�i and Power projeets; and,
Whereas by letter dated January 12, 2011, Northland Power Inc. has advised
that it will be making a new submission under a new Combined Heat and
Power procurement initiative in order to advance the construction of the
proposed facility; and,
Whereas the proposed facility has various environmental and economic
benefits; and,
Whereas by letter dated January 12, 2011, both General Motors and
Northland Power Inc. have requested the City's continued support for the
project; and
Whereas it is an opportunity for the newly elected Council to show its support
for the proposed facility;
Therefore be it resolved:
1. That the Mayor be autho�ized to send a letter to the Ontario Power
Authoriiy setting out the City's support for the proposed facifity and
requesting the Authority to move forward expeditiously with the new
Combined Heat and Power procurement process;
2. That the Region of Durham and all local Region of Durham
municipalities be requested to support the proposed facility; and
3. That a copy of the Council resolution and letter from the Mayor be
forwarded to all Oshawa MPs and MPPs.
ATTENTION: Development Services Department, Mayor's Office
ACTIOIV TAKEN: CARRIED
i ��s /i���
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Travel
Life-side Assistance �
March 15, 2011
Head and Members of Council
City of Pickering
One The Esplanade
Pickering, ON L1 V 6K7
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49
022. � �— � t
Subject: CAA South Centrai Ontario and OGRA proposal fo have N.S.T. gas
tax revenue dedicated to transportation infrastructure and maintenance
The need for greafer investment and funding su�por'r frorn the Government of
Ontario for Ontario's municipalities was clearly highlighted in the Report of the
"Provincial-Municipal Fiscal and Service Delivery Review — Facing the Future
Together". This report highlighted"how Ontario's municipalities continue to �
struggle to keep up with transportation infrastructure demands needed to support
their local economies and to ensure the highest possible standard of living and
safety for their residents. With a transportation infrastructure investment gap
(roads, bridges and transit) between the Government of Ontario and Ontario's
municipalities of approximately $3.8 billion, it is clear that greater funding support
is needed for Ontario's municipalities to build the transportation infrastructure
needed to support local economies and to sustain the quality of life that
Ontarians have come to expect.
CAA South Central Ontario and the Ontario Good Roads Association are asking
municipalities throughout Ontario to support our call for the Government of
Ontario to consider dedicating a portion of the new revenue collected from the
provincial portion of H.S.T. charged on gasoline and diesel sales to a new
predictable funding mechanism directed to Ontario's municipalities for
transportation infrastructure investment. Application of the H.S.T. on gas and
diesel sales came intz� effect on July 1, 2010, effectively applying the former
Provincial Sales Tax of 8 percent to gasoline and diesel sales. CAA SCO
estimates that the Government of Ontario will collect approximately $1.53 billion
annually in new revenue through the application of the H.S.T. on gasoline and
diesel sales.
Since the implementation of the H.S.T., over 6000 CAA members and non-
members have shown their support of this initiative by signing CAA's petition and
e-petition (at https://www.caasco.com/community/worst-roads/) calling for a
CAA South Central Ontario, 60 Commerce Valley Dr. E., Thornhill, Ontario L3T 7P9
T. 905-771-3457 F. 905-771-3292 jenn(c�caasco.ca w�n�N.caasco.com
Ontario Good Roads Association, 6355 Kennedy Road, Unit 2 Mississauga, ON. L5T 2L5
T. 905-795-2555. Ext 24 F. 905-795-2660 Scott c(r�oqra.org www.oqra.orq
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50
portion of the new revenue collected from H.S.T. on the sale of gasoline and
diesel to be dedicated to transportation infrastructure and maintenance. Attaining
the support of mu'nicipal councils from across the province is the next step in this
initiative.
Attached you wilf find draft resolution text to assist your Council.
Should you have any questions or require further clarification, please do not
hesitate to contact us directly. �
Kind Regards,
��, �A -
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John Ennis
Government Relations Specialist
CAA South Central Ontario
Attachments (1)
Scott R. Butler
Manager, Policy and Research
Ontario Good Roads Association
CAA South Central Ontario, 60 Commerce Valley Dr. E., Thornhill, Ontario L3T 7P9
T. 905-771-3457 F. 905-771-32921enn(�acaasco.ca www.caasco.com
Ontario Good Roads Association, 6355 Kennedy Road, Unit 2 Mississauga, ON L5T 2L5
T. 905-795-2555. Ext. 24 F. 905-795-2660 Scott(c�oqra.orq www:oqra.orq
TITLE: Harmonized Sales Tax (H.S.T.) revenue and a new funding 5�
mechanism for transportation infrastructure
AUTHOR: CAA South Central Ontario and the Ontario Good Roads
Association �
WHEREAS the introduction of the Harmonized Sales Tax (H.S.T.) on July 1, 2010, and
its application to gasoline and diesel sales will result in new revenue for the Government
of Ontario; an�
WHEREAS based on 2010 average price levels of gasoline and diesel, and 2009
average consumption levels in Ontario, the Government of Ontario's projected new
revenue will be approximately $1.53 billion annually; and
WHEREAS the Provincial-Municipal Fiscal and Service Delivery Review identified a
transportation infrastructure investment gap between the Government of Ontario and
Ontario's municipalities of approximately $3.8 billion; and
WHEREAS a lack of sufficient funding for essential transportation infrastructure
construction, riaintenance and rehabilitation has created a situation where many of
Ontario's municipalities do not have the financial capacity to construct new
transportation infrastructure and conduct the maintenance and rehabilitation needed to
sustain existing transportation infrastructure; and
THEREFORE BE IT RESOLVED TFl�4T the Council of the City of Pickering requests
that the Government of Ontario consider directing a portion of the revenue derived from
HST charged on gasoline and diesel sales to a new predictable funding mechanism that
will allow Ontario's municipalities to make the critical investments needed to be effective
stewards of transportation infrastructure; and
FURTHER THAT a copy of this resolution be forwarded to Premier Dalton McGuinty,
Hon. Dwight Duncan, Minister of Finance, Hon. Kathleen Wynne, Minister of
Transportation, Hon. Bob Chiarelli, Minister of Infrastructure, the Ontario Good Roads
Association and to.CAA South Central Ontario; and
FURTHER THAT this resolution be circulated to all municipalities in Ontario requesting
their support.
Ministry of Citizenship
and Immigration
Minister
6�" Floor
400 University Avenue
Toronto ON M7A 2R9
Tel.: (416) 325-6200
Fax:(416)325-6195
52
March 2011
Dear Friends,
Ministere. des Affaires civiques
et de I'Immigration
Ministre
6e etage .
400, avenue Univer'sity
Toronto ON M7A 2R9
Tel. : (416) 325-6200
Telec. : (416) 325-6`195
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I am pleased to inform you that nominations for,the Newcomer Champion Awards are now
being accepted. The awards were created in 2007 and expanded this year to inciude three
cafegories: ChangeTheWorid Youth Ambassador, Community Leader and Newcomer
Champion.
The Newcomer Champion Awards recognize individuals and groups who have made a
difference in their community and province through active citizenship and engagement.
Award recipients are champions of voluntarism, proud supporters of newcomers, and
advocates of greater sociai and civic inclusion. .
Any resident of Ontario may submit a nomination. Nominees may be individuals or groups
who have demonstrated leadership and commitment in celebrating Ontario's diversity and
growth.
Nomination forms and more information are available o.n the Ontario Honours and Awards
Secretariat website at www.ontario.ca/honoursandawards, or by phone at 416 314-7526, toll
free 1 877 832-8622, or TTY 416 327-2391. The nomination deadline is April 29, 2011.
Qntario i� d�dicat�d to building a provinc� where culfiur�! div�r�ity i� c�lebrat�d, newcom�rs
are valued and people are engaged in working together to improve the quality of life for
everyone.
Flease consider recognizing an individual or group who has help�d ��ake this great province
what it is. .
Sincerely,
�
� �
t���-,,
Dr. Eric Hoskins
Minister -
,o-,o�
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Pickering Nuclear Generating Station
Community Advisory Council
February 11, 2011
Debra Myles
Panel Co-Manager
Darlington New Nuclear Power Plant
Project Joint Review Panel
c/o
Canadian Environmental Assessment
Agency
160 Elgin Street; 22�d Floor
Place Bell Canada
Ottawa, ON K1A OH3
Dear Panel Members:
�aRK. �3 -i I
QRI�INAL1'0:
COPY 70:
FILE
53
Kelly McGee L ��` `'c "�'"� � �^-tv
Panel Co-Manager
Darlington New Nuclear Power Plant
Project Joint Review Panel
c/o
Canadian Nuclear Safety Commission
PO Box 1046, Station B
280 Slater Street
Ottawa, ON K1 P 5S9
As members of the Durham Region community, the Pickering Nuclear
Community Advisory Council (CAC) wishes to comment on the Environmental
Impact Statement (EIS) and the Application for a Licence to Prepare a Site for
the Darlington New Nuclear Power Plant Project. We would also like to present
our comments orally at the forthcoming Joint Review Panel public hearing on
the�e issues to be held beginning IV�arch 21, 2011, at Hope Fellowship Church in
Courtice, Ontario.
A core. vehicle for OPG dialogue with the community, the CAC assists Pickering
Nuclear.Generating Station in identifying and responding effectively to the
concerns of the community. The group is made up of citizens, representatiVes of
community organizations and members of local government staff and agencies
who examine a wide range of issues associated with the station and with OPG at
the corporate Ievel. Most members report back to one or more constituencies.
Meetings are open to the public, and a local media representative attends
regularly. Minutes are posted on the OPG public website and are available
through public libraries in Durham Region.
As Council members, we are volunteers who are not beholden to OPG and can
speak to and about the company frankly. The Council maintains a good mix of
54
new and experienced members, which makes for continuity in our dialogue with
OPG. We have followed a number of environmental assessments related to OPG
over the years, which puts us in a good position to ask meaningful questions
about EAs.
Our involvement in the Pickering B refurbishmenf EA process in 2006 and 2007,
for example, was a particularly enriching experience. We reviewed draft versions
of a background paper on the EA methodology to be presented at a stakeholder
workshop. We called for avoidance of jargon and clarification of what is and is
not covered by the study areas. We also provided detailed advice on the agenda
and communications aspects of the workshop.
As well, we played an important role in the developmenf of an OPG presentation
to explain to stakeholders the Pickering refurbishment EA's approach to
assessing potential human health effects of the project (based on the World
Health Organization's three-dimensional definition of health: physical, social, and
mental well-being). We.emphasized the importance of highlighting the social and
psychological as well as the physical aspects of health, and suggested topics to
be included or enhanced.
We are pleased to note. that our advice was incorporated into OPG's approach to
communicating the EA methodology to stakeholders, a methodology that is
similar for all EAs re(ated to power plant projects.
The Darlington Project
While the CAC focuses on Pickering Nuclear's relationship with the community,
OPG has always kept the Council apprised of developments at the Darlington
Nuclear Generating Station and sought Council feedback and advice on these
matters. In our Terms of Reference (attached), Sections 1.0 (CAC Purpose and
Activities) and 5.3 (Relationship to Existing Consultation Mechar�isms) refer to
the Council's broader mandate.
While we do not take a particular position on the Darlington Project, we would
like to comment on the Environmental Assessment consultative process that
OPG undertook with the community, including the CAC. We found this process to
be thorough, transparent, informative and highly effective. The company
undertook a wide range of interactions with relevant local communities to discuss
the planning, data gathering and findings of the EA work.
Since October 2006, OPG has provided the CAC with a series of briefings and
updates on the Environmental Assessment process (see list attached). In �
discussing these presentations over the approximately three-year timeframe of
the EA, the Council raised many questions and issues, some of which required
OPG representatives to go back and review information and provide a response
at a subsequent meeting. The details of these discussions are available in the
minutes of the CAC posted on the OPG website:
wvuw op�.c�m/comr�unitvsactivities/pickerinq/pickerinq cac.asp). For example; at 5 5
one point the Council raised the issue of the possibility of an earthquake in
Durham Region and the imp�ications for the nuclear sites. OPG presented an
update on the findings and assessments over many years of the seismic hazard
at the Pickering and Darlington nuclear generating stations, a response that
satisfied the Council (see the CAC minutes and appendix for Nov. 17, 2009,
posted on the website noted above).
Throughout the EA period, OPG always answered our questions to our
satisfaction and in an open and forthright manner. As well, CAC members
participated in a number of open houses and workshops related to the EA.
Through these interactions we have all gained a solid understanding of the
potential environmental challenges arising from the Darlington Project and the
methodologies for managing those challenges.
CAC Concerns
The CAC is concerned that the planned closing of the site at Pickering, coupled
with the delays in mandating new nuclear development at Darlington, puts at risk
Ontario's ability to meet electricity needs in the long term. The phasing out of
OPG's coal-fired plants, while a very positive step in itself, adds to the challenge
of providing other sources of generation in a timely manner.
We compliment both the CNSC_ and the CEAA for pressing forward with the
regulatory process, with a view to making a timely decision on the safety and
environmental acceptability of a new nuclear power plant at Darlington. We
believe OPG has done an effective job of respecting the process through the
development of the generic case as a means to test that environmental
suitability. The correspondence between the JRP and OPG regarding the EA
(which we have been able to follow through the JRP website) indicates that both
the judicial authority and the proponent have �nswered challenging questioris by
portraying a range of data honestly and effectively.
Yours sincerely,
The Fickering Nuclear Community Advisory Council
Pickering, Ontario
(Signatures attached)
Contact:
John Vincett, CAC Facilitator
Public Dialogue Alternatives
292 Dupont Street. PO Box 40060
Toronto, Ontario M5R OA2
Tel: 416-961-4006
E-mail: jvincett �pdalternatives.com
3
�
CC, t0:
• Pickering Nuclear Generating Station
• Region of Durham
• City of Pickering �
• Town of Ajaz
• City of Toronto
• Durham Nuclear Health Committee
,
Attachments:
• List of OPG presentations on the Darlington New Nuclear Build Project to
the Community Advisory Council
• CAC Terms of Reference
• CAC Report to the Community 2009 (text only; printed publication
available on request) �
• List of CAC'members (signature sheet)
4
ROTARY CLIJ� O� AJAX
314 HARWOOD AVE. S.
P.O. BOX 21022
AJAX, ON LiS 7H2
� h. ..
February 16, 2011
City of Pickering '
C/o Stephen Reynolds
Pickering Civic Complex
One The Esplanade
Pickering, ON
L1V 6K7
Attn: Mayor and City Council
RE: Pickerin� RibFest anci Pets
57
� www.ajaxrotary.ora
www.pickeringribfest.com
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Both the Pickering and Ajax Rotary Clubs are looking forward to hosting this year's
RibFest.
We wish to inake this event a Pet-Free Event. Health and safety of all attending are our
main concerns for making this request.
Both Rotary Clubs respectively ask for City Council to endorse the Pickering RibFest as
a Pet-Free annual event. City Council has our assurance that if this request is approved,
we will take the steps to advertise this fact in all our advertising.
Your kind consideration to this request would be greatly appreciated.
Yours trul , •
._�___._._._ � _. �, � ,
��������
n Harnish
Fundraising Chairperson, Ajax Rotary
255 Huntingwood Drive �
Oshawa, ON L 1 J 7C6
H: 905-723-5478 B: 800-661-0243 ext 4146 F: 905-576-2919
Lon.harnish@cilic.ca
� `�� L�
ROTARY FOUR-WAY TEST "Of the things we Think, Say or po"
1. Is it the TRUTH? 2. Is it FAIR to all concerned? 3. Will it build GOODWILL and BETTER FRIEfdDSHIPS? 4. Will it be BENEFICIAL to all concerned?
5� �
_ �,
� I`l`�, �
PI�KERII�l�i
�o.f � �IGENTEI�lNIAL �! 2n� �r�
To
From
Debbie Shields
City Clerk
Marisa Carpino
Supervisor, Culture & Recreation
Copy: Members, Pickering Advisory Committee on Diversity
City Councillor — Ward One
Chief Administrative Officer �
Director, Community Services
Division Head, Culture & Recreation
Subject: Proclaim Hispanic Heritage Month
- File: A-1410-001-11
MemO
CO2 R . �S- l I
ra:
February 28, 2011
�
Z?R� M . �FILE � �
r"i14y y',4'f?, r�C"i iQi�1
���io � '�o �ro��o�� on�.-)
On behalf of the Pickering Advisory Committee on Diversity, please accept this memorandum as a
formal request that the City of Pickering proclaim the month of April as Hispanic Heritage Month.
� The City of Pickering is among the most diverse in the Durham Region and the Hispanic
� Community are significant part of our cultural mosaic. Hispanic Heritage Month gives our
community an opportunity to reflect on the many outstanding contributions Hispanics have made
� to Canadian society and to celebrate in this rich and vibrant culture.
Thank you for your consideration.
mc
aE��a ��06R
� ,uV1�L �2
O ���'• !
�F� ���
February 25, 2011
DUR ,HAM REGIOIV LABOUR COUNCIL
115 Albert St, Oshawa; Ontario L 1 H 4R J Q
Phone: (905) 579-5188 Fax: (905) 579-3634
E-Mail: durhamlc@durhamlabour.ca �p�� �S � �
Mayor David Ryan & Members of Council
c/o Ms. Debbie Shields, Acting City Clerk
City of Pickering
1 The Esplanade
Pickering ON L1V 6K7
Dear Mayor Ryan & Members of Council
� OFFICE OF THE M�YOR
; }
? RECEIVED �i�x�' i-"�� �� ' �'�Ei°�.1�
FILE
FOILOW UP
COPY
�AO
DIRECTORS
OES
C&R
ENG SERV
On Thursday Apri128, 201 l, the Durham Region Labour Cou ci � ne
Mourning at Oshawa City Hall. The ceremony including the laying o e�� �
Mourning Monument area. Please place our following request before uncil at
FWD _
COUNCIL
CORP SERV
OFFICE SUST
PLAN & DEV
LEGAL & LS
of
of
The Day of Mourning was officially recognized by the Ontario Prev��c�k 1 gislassed through all stag"es
An Act Respecting a Day of Mourmng for Persons Killed or In�ured in th p P
of the House of Commons and the Senate. The Bill which now proclai WslaVpr1The` D yeof Mourning N al o al
Day of Mourning received Royal Assent on February 1, 1991 and is no
officially recognized in many countries throughout the world.
We ask that our municipality join with us in paying respect to those working peopl A r 128v2011 ast
Y
� the workplace, or suffered injuries on thet fla bs bealow e d,ewhere poss'ble 1on Mun cipal Bu dings �in honour
"Day of Mourning". We also request tha g
and remembrance of those killed at the workplace.
While we mourn the dead, we must dedicate ourselves to fight for the living and pre�v f�h1Te eulations,d
unnecessary toll by ensuring that our governments constantly review and enforce health an Y g
that all workplaces adhere to health and safety regulations and that all workers are regularly trained in all health
and safety aspects of.their workplace.
ORIG��1l��T0: � X :�.�,ti,as„�„o,�� �
We extend an invitation to all to join us at our ceremony.
Thank you for your assistance in these matters
Yours truly,
: �- ��.�� � ��� ������
; � , % , .,�� _.s��
���
William Stratton, Chair
Day of Mouming Committee
Durham Region Labour Council
WSflm
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MAR 0 4 201�
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March 21, 2011
COMMITTEE REPORTS
UU
a) Joint Report JT 2011-01 of the Planning & Development Committee and
Executive Committee
Part "A" Planning & Development Reports Joint Paqes White
Director, Planning & Development Report PD 05-11 1-17
Red-line Revision Request
Draft Plan of Subdivision SP-2008-01
Mattamy (Brock Road) Limited
Part Lots 17 & 18, Concession 3, City of Pickerinq
Recommendation
That Report PD 05-11 of the Director, Planning & Development be received;
2. That the request by Mattamy (Brock Road) Limited for a red-line revision to
draft approved Plan of Subdivision SP-2008-01 to convert ten townhouse
blocks containing 64 townhouse units into 49 detached dwelling lots with an
associated reduction of the park block, be approved; and
3. Further, that City staff be authorized to engage a solicitor to attend any
Ontario Municipal Board hearing regarding the requested revision to draft
approved Plan of Subdivision SP-2008-01, if necessary.
2. Director, Planning & Development, Report PD 06-11 18-50
Status Update for
Environment & Countryside Conformity Amendment
Pickerinq Official Plan Review
Recommendation
That Report PD 06-11 of the Director, Planning & Development, providing a
status update on the Pickering Official Plan Review Program and of the
Environment & Countryside Conformity Amendment, be received for
information and;
2. Further, that the consultant's report entitled Natural Environment and
Countryside Policy Review, dated February 11, 2011 (distributed under
separate cover), and the scheduled Consultant Presentation by �
Elizabeth Howson of Macauley, Shiomi, Howson Ltd. be received for
information.
61
3. Director, Planning & Development, Report PD 07-11 51-71
Zoning By-law Amendment Application A 9/10
M. Rajadurai
1975 Guild Road
(Lots 36 and 37, Plan 316), City of Pickerinq
Recommendation
1. That Report PD 07-11 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 9/10 submitted by Muky
Rajadurai to amend the zoning of the subject property to an "R4" — Fourth
Density Residential zone to permit the creation of two lots with minimum
frontage of 15.0 metres on lands being Lots 36 and 37, Plan 316, City of
Pickering be approved; and �
3. Further, that the draft zoning by-law to implement Zoning By-law Amendment
Application A 9/10, as set out in Appendix I to Report PD 07-11, be
forwarded to City Council for enactment.
4. Director, Planning & Development, Report PD 08-11 72-95
Zoning By-law Amendment Application A 6/10
C. Bollmann
3325 Highway No. 7, Hamlet of Kinsale
�North Part Lot 2 Concession 5), Citv of Pickerinq
Recommendation
That Report PD 08-11 of the Director, Planning & Development be received;
2. That Zoning By-law Amendment Application A 6/10 submitted by Corinna
Bollmann, on lands being North Part of Lot 23, Concession 5, City of
Pickering, to permit a dog daycare and boarding facility with associated
retailing, be approved as a temporary use for a period of three years; and
3. Further, that the draft zoning by-law to implement Zoning By-law Amendment
Application A 6/10, as set out in Appendix I to Report PD 08-11, be forward
to City Council for enactment.
Part "B" Executive Committee Reports
Chief Administrative Officer's Report, CAO 06-11 96-102
City Procedure ADM 110-004
=Proclamation Procedure
At the March 7, 2011 meeting of the Joint Planning & Development and Executive
Committee Council requested staff provide additional.information regarding the
Proclamation Procedure. Please see attached memorandum from the City Clerk.
Recommendation 6 2
1. That Report CAO 06-11 of the Chief Administrative Officer be received; and
2. That City Procedure ADM 110-004, Proclamation Procedure, be approved
and the appropriate officials be given the authority to give effect thereto.
2. Director, Office of Sustainability, Report OS 01-11 103-108
Sustainable Pickering
-2010 Update and 2011 Work Proqram
Recommendation
That Report OS 01-11 providing an update on the 2010 Sustainable Pickering
accomplishments and proposed 2011 work plan be received for information.
3. Director, Community Services, Report CS 14-11 109-114 �
No Parking By-law Wayfarer Lane
Amendment to By-law 6604/05
to Restrict Parkinq on Wayfarer Lane
Recommendation
That Report CS 14-11 of the Director, Community Services regarding a
proposed amendment to the municipal traffic by-law 6604/05 be received;
and
2. That the attached draft by-law be enacted to amend Schedule "2" to By-law
6604/05 to provide for the regulation of parking on highways or parts of
highways under the jurisdiction of the Corporafion of the City of Pickering.
4. Director, Corporate Services & Treasurer, Report CST 11-11 115-142
Council Compensation Policy
At the March 7, 2011 meeting of the Joint Planning & Development and
Executive Committee Council requested staff provide additional information
regarding the Council Compensation Policy. Please see attached memorandum
from the City Clerk.
Recommendation
That Report CST 11-11 of the Director, Corporate Services & Treasurer be
received;
2. That the Council Compensation Policy, included as Attachment #1 to this
report be approved; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
To:
From
Copy:
�3
`� �
� a��a i�
�� a�
� .
�si T BIGENTENNIAL 2ot �
Mayor Ryan and
Members of Council
Debbie Shields
City Clerk
Chief Administrative Officer
Directors �
Memo
63
March 21, 2011
Subject: March 7�h Joint Planning & Development and Executive Comrnittee Meeting
Chief Administrative Officer, Report CAO 06-11
Proclamation Procedure
- File: A-1100
Further to the meeting held on March 7th, 2011 and the Chief Administrative Officer's memo dated
March 15th, 2011, please find attached an amended Proclamation Procedure for Council's
consideration. '
If Council is in agreement with-the amended Proclamation Procedure #hen a motion by Council
would be required as follows:
DS
1. Thaf Report CAO 06-11 of the Chief Administrative Officer be received; and
2. That City Procedure ADM 110-004, Proclamation Procedure, as amended, be approved
and the appropriate officials be given the authority to give effect thereto.
�➢a
�� ��
1 j��R �
��
. .
� J
: : +
To
From
Mayor Ryan and
Members of Councii
Tony Prevedel
Chief Administrative Officer
Copy: City Clerk
Manager, Customer & Administrative Services
Executive Assistant, Mayor
Executive Assistants, Council
Subject: Proclamation Procedure
- File: A-1100
CI 1t/�0�� � I
Memo
March 15, 2011
This is further to the Executive Committee meeting of March 7, 2011. At that meeting, we were
requested to provide clarification on the Proclamation approval process.
While requests will be directed to the Office of the Mayor, the Manager, Customer &
Administrative Services is the point of contact. The Executive Assistant, Mayor will provide all
administrative support for this process, along with Executive Assistants, Council as required.
Council support staff worked with the Manager, Customer & Administrative Services to prepare
the Protocol Guidelines, including the Proclamation Procedure, to ensure the best interests of all.
Members of Council will be kept apprised of any approvals or denials based on the Proclamation
Procedure. We have amended Section 02.08 of the Procedure (copy attached) to reflect this
process:
02.08 Members of Council will be kept apprised of all approvals/denials as a copy
recipient on a letter, or by email.
An amended version of the Procedure will be provided to the City Clerk for inclusion in the March
21 St agenda package.
We are confident that this procedure will streamline the Proclamation process, ensuring a quicker
turnaround time for the requestor, and encourage public awareness by promoting Proclamations
on our website. This administrative change in process aligns with our Corporate Priorities of
Community Engagement and Corporate Best Practices.
Please contact me, or the Manager, Customer & Administrative Services should you require any
additional information. Thank you.
�
Tony P v del
TP:jh
Attachment
. . ._
,,,,,�uj�1�1�i -
'A W '� . .�..
�.i..�i_� A'TT�. � ��i3� 4
City Procedure
65
Procedure Title: Procedure Number:
Proclamation Procedure ADM 110-004
Reference: � Date Originated: Date Revised:
Reso. # December 13, 2010
Approval: Chief Administrative Officer Point of Contact: Manager, Customer &
Administrative Services
Procedure Objective
This procedure defines the criteria and the application process for proclamations. This
procedure applies to residents, organizations and community groups associated with
the City of Pickering. Proclamations provide a vehicle to encourage public awareness
or provide recognition for events, achievements and activities that are significant to the
City of Pickering.
Proclamations are issued to acknowledge the effort and commitment of an organization
or individual and should not be interpreted as an endorsement by Council or the City of
Pickering.
Index
01 Definitions
02 Procedures — Criteria for the Evaluation of Proclamation Requests
Appendix 1— City of Pickering Proclamation Template
Appendix 2— Letter Acknowledging Event
01
Definitions
01.01 Proclamation — A ceremonial document designating a period
(special day, week or month) given to reward the efforts and
commitments of organizations or events that enhance our
community and for a reason that is significant to City of Pickering
residents. �
02 Procedures — Criteria for the Evaluation of Proclamation Requests
02.01 Requests for proclamations which primarily serve to benefit one or
, more of the following causes are generally accepted:
• �
a) Arts celebrations;
b) Cultural or religious celebrations in consultation with the
Advisory Committee on Diversity;
c) Charitable fundraising campaigns;
d) Civic promotions;
e) Public awareness campaigns; and
fl To honour individuals, institutions or,organizations for special
achievement(s).
02.02 Requests for proclamations which fall into any one of the following
groups will not be approved:
a) Politically-based parties, organizations, or individuals;
b) Promotion of business or commercial enterprise;
c) If the intent is contrary to corporate policies or municipal by-
laws;
d) If the intent is to defame the integrity of the City, Council
Member, or staff person; or
e) If the event or organization has no direct interest or relationship
to the City.
Request Process
02.03 , Requests for proclamations must be submitted in writing to the
Mayor's Office at least three weeks in advance of an event for
review. All proclamation requests will be reviewed on a case-by-
case basis.
02.04 The Mayor is the signing authority for Proclamations on behalf of
Council and the City of Pickering.
02.05 The Mayor's Office will provide the City of Pickering Proclamation in
the prescribed format and letter confirming the proclamation to the
applicant (Appendix 1 and 2).
� 02.06 Media notification and advertising is the responsibility of the
applicant.
Procedure Title: Proclamation Procedure Page 2 of 3
Procedure Number: ADM 110-004
67
02.07 Notification of approval or denial will be issued to the applicant by
letter or emaiL
02.08 Members of Council will be kept apprised of all approvals/denials as
a copy recipient on a letter, or by emaiL
02.09 Proclamations will be posted on the City's website to generate
public awareness.
02.10 Recognition by proclamations emanates from the desire to uphold
the intent and spirit of the Ontario Human Rights Code "to recognize
the dignity and worth of every person and to provide for equal rights
and opportunities without discrimination that is contrary to law, and
having as its aim the creation of a climate of understanding and
mutual respect for the dignity and worth of each person so that each
person feels a part of the community and able to contribute fully to
the development and well being of the community". �
Appendix 1— City of Pickering Proclamation Template
Appendix 2— Letter Acknowledging Event
Procedure Title: Proclamation Procedure
Procedure Number: ADM 110-004
Page 3 of 3
6$
OFFICE OF THE MAYOR
"[Click here and type Month Date, Year]"
"[Click here and type Name]"
"[Click here and typeTitle]"
"[Click here and type�,Company]" :
"[Click here and type'AddressJ"
"(Click here and type City, Province Postal Code]"
Subject: "[Click here and type Name of Proclamation]"
- File: 5-42.10-001
Thank you for your letter dated "[Click here and type Month Date, Yearj". , requesting an
official proclamation from the City of Pickering. On behalf of the City of Pickering and its
Members of Council, I am pleased to enclose a proclamation declaring
"[Click here and type Month Date, Year]" to be
"[Click here and type Name of Proclamation]" . On behalf of my colleagues on Council,
best wishes for a successful event.
Yours truly
��
David Ryan
Mayor, City of Pickering
Copy: � Members of Council
"[Click here and type Name of Department Involved, if Required]"
The Corporation of the City of Pickering
One The Esplanade, Pickering, Ontario, L1V 6K7
Te1905.420.4600 1.866.683.2760
cityofpickering.com
69
Proclamation Certificate
Members of Council for
The Corporation of the City of Pickering
Hereby Proclaim
Type Date
As
T e Event Name
yp
In the City of Pickering
Dated this Day day of Month, Year
���'
David Ryan �
Mayor, City of Pickering
To:
From:
Copy
���
oan�
����
Iry°°e O
�
. .
�8�t BICENTENNIAL zos�
Mayor Ryan and
Members of Council
Debbie Shields
City Clerk
Chief Administrative Officer
Directors
Memo
e0
March 21, 2011
Subject: March 7th Joint Planning & Development and Executive Committee Meeting
Corporate Services & Treasurer, Report CST 11-11
Council Compensation Policy
- File: A-1100
Further to the meeting held on March 7th, 2011 and the Chief Administrative Officer's memo dated
March 16t", 2011, please find attached an amended Council Compensation Policy for Council's
consideration. � �
If Council is in agreement with the amended Council Compensation Policy then a motion by
Council would be required to approve the amended Attachment #1 to the Corporate Services &
Treasurer, Report CST 11-11. .
DS
r�fs
t�n:
�� �
�_� _�
a��R
. .
�nY7 BICENTENN(AL 2oiy
To: Mayor Ryan and
Members of Council
From: Tony Prevedel
Chief Administrative Officer
Copy: � Directors
Division Head, Human Resources
� City Clerk
Subject: Council Compensation Policy
- File: A-1400-001
Memo
March 16, 2011
At the Joint Planning & Development and Executive Committee Meeting of March 7, 2011, there
were several questions and inconsistencies raised by Members of Council related to the Council
Compensation Policy. In response to this, staff have reviewed the Policy and have made the
necessary revisions to address the questions raised.
In general terms, the Compensation Policy applies to all Members of Council equally. This Policy
should be reviewed in conjunction with the Council approved budgets for Mayor and Council.
The attached chart provides an outline of minor changes made to the Policy. The vehicle
allowance will apply to a 50 kilometre radius from the Pickering Civic Complex as discussed. A
map has been included for your reference.
With respect to potential changes to health benefits,.life insurance and the purchase of computer
telecommunication equipment, this matter will be reviewed in detail with staff and a separate
report to Council will be prepared at the appropriate time.
If Council is in agreement with the suggested changes as attached, then a motion by Council
would be required to approved the amended attachment to the Director, Corporate Services 8�
Treasurer's Report CST 11-11. �
This matter will be before Council at its meeting of March 21, 2011. .In the meantime, please feel
free to contact me should you require any additional information.
Thank you.
Tony vedel
TP:jh
\
Council Compensation Policy - ADM 190 7�
� U dates Followin March.7, 2011 Committee Meetin '`
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rQlt( �G'� �i a�',.,�..iC�. .,fc. :ii.m.r�e `� N'.s ��S�i' h,.v. .�.
01.05 Affects all and wording changed to - Newsletter — shall mean a document that
is printed on both sides and shall contain information of interest to the
� constituents of a Member of Council.
02.03 Affects all - chan ed to Members of Council
02.05 Affects all - chan ed to Members of Council
03.01, b), c), e) Affects all - changed to Members of Council
and
05.02, c and d Onl Councillors Receive
07.01 a) and b) 07.01 a) has been changed to — The vehicle allowance shall be deemed to
. provide for all travel and travel-related expenses less than 50 km one way
from the Civic Complex and shall include but not be limited to fuel, parking,
highway tolls, taxi fares, public transportatio� fares and valet services.
07.01 b) has been changed to - Travel of more than 50 km one way from the
Civic Complex and shall be paid for the outgoing and return trip at the per
kilometre rate of reimbursement approved by Council or economy class return
� air fare between Toronto and the destination, whichever is the lesser.
Ma is attached for eneral reference ur ose onl .
08.01 a and b Onl Councillors Receive
09.01 c) and d) 09.01 c) has been changed to — Accommodation expenses.shall be at the '
. convention headqua�ters and if not available, then at the nea�est suitable
hotel, motel, etc. and at a single occupancy room rate. All expenses over a
single occupancy room rate will be the responsibility of the Member of
.Council: �
09.01 d) has been changed to — Travel necessary for
conventions/conferences of more than 50 kilometres one way from the Civic
Complex and shall be paid at the per k'rlometre.rate of reimbursement
approved in the Curcent Budget or economy class return air fare between
Toronto and the destination, whichever is the lesser. Other travel related
, expenses such as parking, vehicle rentals, taxi fares, public transportation
fares and highway tolls incurred for conventions beyond 50 kilometres one
• way sh'all also be reimbursed upon presentation of receipts. ,
10.01 a) � Has been changed to — Reimbursement shall only be provided for reasonable
food and liquor expenses upon submission of the original restaurant bill
providing details of the purchase and the HST number. The credit or debit
� card transaction slip may also be submitted. The number of persons
attending and the purpose of the meeting is to be noted on the reverse side of
the bill or sli .
11.01 Mayor does not have a separate stationary and office supply budget. It is �
included in the Ma or Council Su ort overall bud et.
12.02 b Affects all - chan ed to Members of Council
12.03 Affects all = chan ed to Members of Council
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City Policy
�4
Policy Title: Council. Compensation Policy Policy Number: ADM.190
Reference: Date Originated: Date Revised:
Resolution #73/05 � May 2; 2005 January 15, 2007
Resolution #12/07 November 19, 2007
Resolution #214/07 March 21, 2011
Resolution # /11 "
Approval: Point of Contact:
Chief Administrative Officer Director, Corporaie Services & Treasurer �
Policy Objective
The objective of this Policy is to:
1.
2
Index
Provide consistent rules and guidelines for the Mayor and Members of Council
with respect to salary, expenses and communications of elected officials; and ,
Provide guidelines to staff to ensure all expenses are submitted and approved in
accordance with the established parameters of the policy.
01 Definitions �
02 General
03 Accounting Procedures
04 Responsibilities
05 Salary
06 Benefits
07 Vehicle Allowance
08 Council Support Services
09 Conventions/Conferences
10 Meal Reimbursement
11 Councillors S#ationary & Office Supply Budget
12 Communications
01 � Definitions
01.01 Cooperative Letter - shall mean a letter or other printed document that
contains information of interest to residents in more than one ward and
which shall be mailed or distributed beyond a ward boundary and may
involve the participation of a community group.
01.02 Councillor - shall mean all Members of Council, excluding the Mayor.
75
01.03 Members of Council - shall include the Mayor and afl Members of
Council.
01.04 Neighbourhood Letter - shall mean a document that is prepared on
letterhead and/or signed by a Member of Council and sent to a defined
neighbourhood or community of interest within the constituency of a
Member of Council. -
01.05 Newsletter - shall mean a document that is printed on both sides and
shall contain information of interest to the constituents of a Member of
Council.
01.06 Telecommunications Equipment - shall include all equipment capable of
transmitting over landlines and/or wireless modes such as landline
telephones, cell phones, PDA's (Personal Digital Assistant), pagers,
facsimile equipment or any hybrid of these items.
01.07 Website - shall mean a site on the World Wide Web that shall contain
information of interest to the constituents of a Member of Council. The
website may be hosted on any server external to the City. �
02 General
02.01 This Policy shall be reviewed every four years prior to the budget
meetings that follow the general municipal election.
02.02 When a vacancy occurs and is subsequently filled, compensation,
benefits and allowances shall be pro-rated to the term of office.
02.03 Items purchased for and expense reimbursements by the City and
provided to a Member of Council will be charged to the Member's
budget.
02.04 Reimbursement or payment by the City will not be made if it is not
specifically provided for in this policy.
02.05 No budget amount shall be provided to a new Member af Council in an
election year.
02.06 No remaining Current budget allocations or allowances can be carried
forward into future years.
02.07 Individual Members of Council shall not use City funds to make
individual grants or donations to organizations or persons for any form
� of sponsorship or fundraising.
02.08 Members of Council will not be reimbursed for expenditures pu�chased
fhrough the use of rewards or point programs.
Policy Title: Council Compensation Policy Page 2 of 11
Policy Number: ADM 190 �
76
03 Accounting Procedures
03.01 Member of Council ciaims for expenses must follow basic accounting
and audit principles:
a) Expenses must rel�te to the business of the City of Pickering;
b) Members of Council must incur the expenses. Expenses incurred
by third parties cannot be claimed;
c) Members of Council must provide proper documentation, including
detaiaed original receipts, for all expense claims. Credit card
receipts or statements alone are not sufficient and will not be
accepted. In the case of any internet online purchases, a copy of
the confirmation must be printed and attached to the claim;
d) Invoices must include a description of the goods purchased or
. services rendered, the cost, applicable taxes and HST Regist�ation
Number.
e) Members of Council must sign off all receipts or invoices with
original signatures. Documentation with only signature stamps or
electronic signatures will not be accepted.
fl Ezpenses must be submitted for reimbursement within 60 days of
the expenditure;
g) Members of Council who charge for goods against the current year
must have received the goods and or services from the vendor
before December 31St of the year;
03.02 Payment procedures for reimbursement of expenses must be
completed by filling out the designated form and submitting with all
invoices and original signatu�es to the Corporate Services Department
by 12:00 noon on Wednesday in order to receive payment in that
week's cheque run.
04 Responsibitities
04.01 Members of Council to:
(a) Adhere to and support the Council Compensation Policy.
(b) Approve amendments as presented by the Chief Administrative
Officer and/or Director, Corporate Services & Treasurer.
Policy Title: Council Compensation Policy ' Page 3 of 11
Policy Number: ADM 190
��
04.02 Chief Administrative Officer to:
(a) Support the Council Compensation Policy.
04.03 Clerk to:
(a) Approve, in consultation with the Chief Administrative Officer any
expenditures in accordance with the policy.
05 Salary
05.01 The remuneration payable to the Mayor shall be:
a) $77,700 per annum effective January 1, 2011.
b) 'Every January 1st thereafter the annual salary of the Mayor shall be
�ncreased at the same rate/percentage provided to #hose
employees covered by the Collective Agreement for CUPE Local
� 129 on�April 1S� of the immediate preceding year.
05.02 The remuneration payable to a Councillor shall be:
a) $32,367 per annum effective January 1, 2011.
b) Every January 15t thereafter the annual salary of a Councillor shall
be increased at the same rate/percentage provided to those
employees covered by the Collective Agreement for CUPE Local
129 on April 1S� of the immediate preceding year.
c) A Councillor shall be paid a per diem rate of 1.0% of their annual
salary for a total of ten days for attending a full day meeting;
workshop, seminar or convention.
d) Per diem payments payable to Councillors shall be paid monthly.
Per diem payments shall cease on the last day that the Councillors
remain in office and shall be pro-rated accordingly.
,
05.03 Remuneration payable to Members of Council shall be based on an
annual rate and paid bi-weekly. Remuneration to Members of
Council shall cease on the last day that the Member remains on the
Council of the City of Pickering.
05.04 The one-third of the remuneration paid.to Members of Council and
local boards of the municipality is deemed as expenses incident to '
the discharge of their duties as Members of Council or the local
board.
Policy Title: Council Compensation Policy Page 4 of 11
Policy Number: ADM 190
- ,
06 Benefits:
7�.
06.01 Health Plan
a) An Extended Health Plan as is provided to the non-union
employees shall be available to all Members of Council and
their families, which includes a prescription and dental plan,
vision care plan and semi-private hospital coverage.
b) For Members of Council who have completed fifteen years of
continuous service and cease to be a Member for the reasons
set out in Section 06.04 a), the Corporation shall pay 100% of
the premium cost of the Extended Health, Dental and Vision
Care Benefit Plans until the Member attains.age 70.
c) Following a Council member's death while in service the
Corporation shall continue to pay 100%0 of the premium costs
of the Extended Health, Dental and Vision Cace Benefit Plans
in respect of a Member's surviving spouse and dependents for
up to twelve (12) calendar months.
06.02 Members of Council, up to age 65, shall be provided a Term Life
Insurance Policy in the following amounts:.
a) Mayor - $200,000
b) Councillor - $100,000
c) Accidental death and dismemberment insurance coverage
06.03 A Member of Council may maintain a Registered Retirement
Savings Plan (RRSP), either own or spousal, under Federal
legislation to which the Corporation shall contribute a maximum of
13% of the Member's earned salary each year.
a) Written confirmation that a member has sufficient contribution
room, as provided by the Canada Revenue Agency on their
� notice of assessment, to accommodate the City's contribution
shall be provided to the Treasurer no later than December 315t
. in any given year and the City's �contribution shall be made
directly to that RRSF no later than January 31St of the next
� calendar year.
b) The word "salary" shall mean the annual base salary, pro-
rated for a Member not holding office for an entire calendar
year, of the Mayor and Councillors and it excludes all taxable
benefits and allowances. The contribution to an RRSP is a
taxable benefit rega�dless of whether it is paid to the Member
of Council or the financial institution.
Policy Title: Council Compensation Policy Page 5 of 11
Policy Number: ADM 190 �
��
c) The City shall make its contribution only in the month of
January of the next calendar year regardless of when the
Member of Council made a contribution, except when a
Member of Council ceases to hold o�ce during the year, in
which case a whole or pa�tial contribution will be made in that
year.
06.04 a) A Member of Council, with service of more than four
consecutive years, may, upon written application to the
Treasuer by the Member, or by a representative appointed in
writing by the Member, receive severance remuneration upon
ceasing to be a Member by reason of:
i) election defeat;
ii) resignation;
iii) election to another government body; or
iv) dying while in office if the Member is 65 years of age or
over and not eligible to receive benefits under the City's
group life insurance program.
b) No Member of Council shall be entitled to receive severance
remuneration who ceases to be a Member by reason of, or by
resignation which, is a result of or given'in anticipation of:
i) removaf from office by judicial process; or
ii) notwithstanding the above, disqualification under or
operation of any Act of the Parliament of Canada or the
Legislature of the Province of Ontario.
c) Severance remuneration shall be equal to one month of salary
for a Member of Council, times the number of years of
consecutive, uninterrupted full service of the Member, to a
maximum amount payable of 24 months remuneration.
Severance remuneration shall be calculated from the day the
Member took office to the last day that the Member ceases to
hold office.
d) A written application for severance remuneration must be
_ received by the Treasurer within six calendar months of a
Member of Council ceasing to be a Member; otherwise any
entitlement to severance remuneration shall be forteited.
Upon approval of the application by the Treasurer, payment
arrangement shall be agreed to that does not extend beyond
three years.
Policy Title: Council Compensation Policy Page 6 of 11
Policy Number: ADM 190
� �
07 Vehicle Allowance
� 07.01 A vehicle allowance is provided for in the annual Current Budget on a -
monthly basis to each Member of CounciL '
a) . The vehicle allowance. shall be deemed to provide for all travel and
travel-related expenses less than.50 km one way from the Civic
�Complex and shall include but not be limited to fuel, parking,
fiighway tolls; taxi fares, public tcans,portation fares and valet
services.
b) Travel of more than 50 km one way from the Civic Complex and
shall be paid for the outgoing and return trip at the per kilometre
rate of reimbursement approved by Council or economy class
return air fare befinreen Toronto and the destination, whichever is
the lesser: � °
08 Council Support
08.01 Council support services shall reflect the following:
a) An annual budget of $4,800 is provided for each Councillor to
� provide secvices beyond those services provided by the Council-
support staff at the Civic Complex. �
b) The support staff assigned to the Councillor's Qffice are available to
assist a Councillor, however, no other City staff sha11 be involved
� ' and any specialty work that is required shall be charged to the
budget prescribed for communication media or the Allowance for
Outside Secretarial Services. -
�� c) Payment shall be made directly by the City fo the service provider
� upon submission of an original detailed invoice: An invoice for
external services would contain, in addition to the name and
address, additional details of services provided such as itemizing.
hours by day, HST business registration number and description of
work provided. Ail_in�oices require sign off by the Councillor to
indicate the services were received prior to authorizatio.n and
before payment can be processed. • -
� 09 Conventions/Conferences � �
. .. ;
09.01 A budget of $12,000 per term for each Member of Council shall be
provided. This will be an allocation of $3,000.00 per Member of Council
� in each annual budget for conventions. Any over expenditure in the .
beginning year(s) of #he term shall be deducted fr.om the amount
provided in the final year(s). ,�
Policy Title: Council Compensation Policy � • Page 7 of 11
Palicy Number:. - ADM 190 � ,
C�
•
a) For the purposes n.oted above, the word "convention/conference"
shall include seminars and workshops as provided in the annual
budget and excludes conferences/conventions paid by other
agencies such as the Region, Veridian, etc.
b) Conference/convention expenses shall include actual
accommodation costs, registration costs, and travel and meal
costs.
c) Accommodation expenses shall be at the convention headquarters
and if not available, then at the nearest suitable hotel, motel, etc.
and at a single occupancy room rate. All expenses over a singfe
occupancy room rate will be the responsibility of the Member of
Council. �
d) Travel necessary for conventions/conferences of more than 50
kilometres one way from the Civic Complex and shall be paid at the
per kilometre rate of reimbursement approved in the Current
Budget or economy class return air fare between Toronto and the
destination, whichever is the lesser. Other travel related expenses
such as parking, vehicle rentals, taxi fares, public transportation
fares and highway tolls incurred for conventions beyond 50
kilometres one way shall also be reimbursed upon presentation of
receipts.
OR
d) An allowance of a maximum of $90.00 per day may be paid for
ancillary expenses such as meals, taxi fares, parking, and
telephone and hotel internet charges where such expenses are not
otherwise claimed or paid for by another person or body. This
allowance shall be pro-rated for co.nventions that are less than one
day. This per diem payment is intended to cover out-of-pocket
expenses for City business only.
10 Meal Reimbursement
10.01 Reimbursement shall be provided to Members of Council in the annual
current budget for Receptions, Promotions and Special Events for the
cost of ineals to discuss matters of City business or attending functions
that are connected to the business of the City as follows:
a) Reimbursement shall only be prov'ided for reasonable food and
liquor expenses upon submission of.�the original restaurant bill
providing details of the purchase and the HST number. The credit
Policy Title: Council Campensation Policy Page 8 of 11
Policy Number: ADM 190 •
[ t.�
s
or debit card transaction slip may also be submitted. The number of
persons attending and the purpose of the meeting is to be noted on
the reverse side of the bill or slip. �
b) Reimbursement shall only be provided for reasonable food and
liquor expenses upon submission of.the original restaurant bill or
transaction slip, the number of persons attending the meal and the
general purpose of the meal is noted.
11 Councillors Stationary and O�ce Supply Budget
11.01 An annual budget of $750.00 is provided for each Councillor for office
supplies used for City business such as; toner cartridges, stationary,
Commissioner stamps, publications/books relating to City business.
12 Communications
12.01 A capital budget of $10,000 per term, per Member of Council, shall be
provided for the acquisition of computer hardware/software and
telecommunications equipment.
a) Expenditures of this allocation shal! only be made in the first three
years of office following a general election. Any acquisitions made
following an election or appointment and prior to the approval of the.
following year's budget, shall be charged to this allocation.
b) No computer hardware/software or telecommunications equipment
shall be purchased or leased for Members of Council after January
1St in the year of a general municipal elecfion unless it is lost or
stolen, or no longer operates and cannot be repaired to its initial
operating specifications. The old equipment m�st be returned,
and/or affidavit that the equipment has been lost or stolen must be
submitted. Any replacement equipment purchased under this
Section will be charged to the Councillor's Budget.
c) Following a general municipal election, by-election or appointment,
the new Member(s) of Council shall be contacted by staff to
determine their needs. Members of Council may choose to be
supplied with equipment recommended by City staff or they may
choose to be supplied with equipment of their choice. The
Manager, IT must be consulted to verify compatibility and to clarify
IT support opportunities before purchase. At the point of delivery of
the equipment, Members of Council shall be required to sign the
Home Equipment Agreement which shall set out the equipment that
Policy Title: Council Compensation Policy Page 9 of 11
Policy Number: , ADM 190
83
has been supplied to the IVlernber and the conditions under which it '
� has been supplied. �
d) Every Member�of Council who does not continue to hold municipal
office shall ensure that all computer hardware/software,
telecommunicatio�s equipment and any other equipment
purchased or leased on th�ir behalf by the City is returned to the
. City by November 30th following a general municipal election or
within 21 days of ceasing to hold office. In the event the above
noted items are not returned by the said date, the matter shall be
referred to the Chief Administrative Officer (CAO) to pursue �
recovery.
12.02 The City will reirnburse each member of Council for telecommunication
charges as follows:
� a) Long distance, airtime, voice & data and other charges that are
' incurred for City purposes by Members of Council.
b) Charges for the use of an Internet Service Provider by Members of
Council for two locations, with an Internet Stick being deemed as
one location. �
- 12.03 It is recognized that there are many various methods of communications
' media in order for Members of Council to communicate with their
constituents, including newsletters, neighbourhood letters, coope�ative
letters ancl websites. �
A budget of $7,500 for the first, second and third calendar years and
$6,000 for the final calendar year of a#erm will be provided to each
Councillor for these items. The City shall cover the cost of preparing,
printing and mailing newsletters, neighbourhood letters and cooperative
� letters as well as the cbst of cr.eating and maintaining a website as
follows: �
a) A newsletter sha11 not be mailed or otherwise distributed beyond the
bour�daries of the constituency of a Members of Council except
where postal walks cross beyond the boundaries of their ward. In '
instances where Members of Council are assigned or appointed to
. additionat duties, which may require some cross-ward boundary
communicatior�, exceptions may apply as determined by the City
Clerk. These cross-ward mailings to fulfill additional duties shall not .
exceed 500 homes into a ward not represented by a Councillor and
shall not occur.after January 1 St in the year of a general municipal
efection. .
- _
Policy Title: Council Compensation Policy Page 10 of 11
Policy Number: ADM 190
• �
•
b) A link to the Councillor's City-funded website may only be provided
from the City of Pickering website under the Councillor's profile link,
c) The following conditions shall apply to the preparation/distribution
of newsletters, neighbourhood letters, cooperative letters, websites
and other forms of communication:
i) On or after July 1 in the year of a general municipal election,
no mailing or distribution of a newsletter, neighbourhood
letter or cooperative letter shall occur where the costs shall
be borne by the City.
ii) On July 1 in the year of a general municipal election, the link
from the City's website to any Members of Council's. City-
funded or personal website shall be severed until after the
election. All expenses related to the personal website will
not be reimbursed from July 1 St to December 1 St .
iii) A newsletter, neighbourhood letter, cooperative letter, City-
funded website or other communications media shall not
contain information that would promote any candidate in an
election.
iv) A newsletter, neighbourhood letter, cooperative letter, City-
funded website ar other communications media shall not
' cvntain advertising that would promote a product or service
of a company, organization or individual.
v) A Member of Council sh�ll only be reimbursed for
communication expenses relating to City business incurred
through a media that has general circulation in the City of
Pickering, such as a newspaper, radio or television station.
Policy Title: Council Compensation Policy � Page 11 of 11
Policy Number: ADM 190
NEW AND UNFINISHED BUSINESS
March 21, 2011
PAGES
Director, Corporate Services & Treasurer, Report CST13-11 91-93
2011 Budget & Ontario Requlation 284/90
Recommendation
That Report CST 13-11 of the Director, Corporate Services & Treasurer
regarding the exclusion of certain expenses from the Budget in accordance
with the provisions of Ontario Regulation 284/09 of the Municipal Act 2001 be
received; and,
2. That Council confirm that the 2011 budget was developed by using the cash
basis of accounting and has excluded the following accrual expenses:
amortization and employee future benefits cost in accordance with Ontario
Regulation 284/09 of the Municipal Act 2001.
2. Director, Corporate Services & Treasurer, Report CT 14-11 94-118
2011 Current and Capital Budgets
Recommendation
That Report CST 14-11 of the Director, Corporate Services & Treasurer be
approved;
a) That the 2011 Current Budget expenditure for personnel expenditures,
consisting of salaries and wages (Account 1100), overtime (Account
1200) and employer contributions (Account 1400), in the total amount of
$42,867,211 be approved;
b) That the 2011 Gross Current Budget expenditures for City purposes in
the amount of $34,356,589 (excludes personnel expenditures and
includes capital expenditures from current revenues in the amount of
$1,163,395); less estimated current operating revenues of $28,957,742
and transfer from the Rate Stabilization Reserve of $2,817,338 be
approved;
c) That the total final City levy under a) and b) above plus an additional
$200,000 for Seaton Professional fees total final levy of $45,648,720
which is approximately a 3.56% increase over 2010 be approved;
2. a) That the 2011 Capital Budget for the City of Pickering with a Gross
Expenditure of $24,425,825 be adopted as presented and amended
�a
�� (that includes the capital budget changes approved by Council at the
�� Executive Committee meeting of March 10, 2011;
b) That the following capital financing sources be approved as presented
in the amended 2011 Capital Budget:
Transfer from Current Fund to Capital Fund
Transfers from Reserves:
- Capital Equip Res (7000)
- Rate Stabilization Res (7021)
- Don Beer Arena (7033)
- Rec Complex Core Surcharge (7034)
- Rec Complex Pool Reserve (7035)
- Vehicle Replacement Res (7040)
- Easement Settlement Res (7041)
- Move Ontario Reserve (7043)
- Land Purchase Reserve (7047)
Transfers from Reserve Funds
- Development Charges (7610 & 7611)
- Parkland Development (7502)
- Federal Gas Tax Funds (7505)
- City Share Dev. Charges Projects (7022)
- Third Party Contribution (7501)
Debt — 5 yr
Debt — 10 yr
Debt — 15 yr
Inter�nal Loan — 5 yr
Provincial Grant — Invest in Ontario
York Region Funding Agreement
Reimbursement Province of Ontario
Donations (1592)
TOTAL
$1,163,395
184,000
18,072
20,000
69,500
80,000
130,000
240,000
14,533
200,000
1,622,870
511, 000
1,140,000
697,455
200,000
1,240,000
2,290,000
10,192,000
100,000
323,000
3,000,000
900,000
90,000
$24,425 825
c) That total external debt financing of $13,722,000 for the projects
identified in the 2011 Capital Budget, and as indicated in this report, in
the amount of $1,240,000 for a period not to exceed 5 years,
$2,290,000 for a period not to exceed 10 years and $10,192,000 for a
period not to exceed 15 years be approved;
d) That the internal.loan in the amount of $100,000 be undertaken at the $ 7
discretion of the Director, Corporate Services & Treasurer;
e) That projects identified in the 2011 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval
of the expenditure and the financing by Council;
fl That any debt repayment, interest or financing provisions contained in
the annual Current Operating Budget not used in the current year's
payments requirements may, at the discretion of the Director, Corporate
Services & Treasurer, be used to apply towards additional principal
repayment, outstanding loan or debt charges or to reduce debt, internal
loans or any other amounts to be financed;
g) That all Capital expenditures or portions thereof, approved in the 2011
Capital budgets to be financed through the issuance of debt, may, at the
discretion of the Director, Corporate Services & Treasurer, be financed
through internal loans, dealer financing, current or capital funds or a
combination thereof;
h) That the Director, Corporate Services & Treasurer be authorized to
make draws from Reserve and Reserve Funds for projects included in
the approved capital budget up to the amount approved;
i) That the Director, Corporate Services & Treasurer be authorized to, at
his discretion,.apply any excess funds raised from completed projects
financed by internal loans to first repay the original internal loans, and
secondly to reduce or replace budgeted internal loans or debts;
j) That the Director, Corpor.ate Services & Treasurer be authorized at his
discretion to apply any excess funds through the issuance of
debentures as provided for under Section 413 of the Municipal Act,
2001 as amended;
3. That Council approve the cancellation of the previous approvals for the East
Shore Parking Lot as identified below and return the unspent funds to source:
Year Account No.
2005 5701.0503.6181
2006 5701.0602.6181
2009 5701.0904.6181
4. That Council approve the cancellation of the 2010 capital project (Account
5320.1019) for the Liverpool Road Reconstruction (Annland Street to Ilona
Place) and return the unspent funds to source;
;; 8� 5. That the funding for the Operations Centre Environmental Assessment as
approved in the 2009 Capital Budget be ,revised from Invest in Ontario Grant
to the following:
Development Charges $34,435
Invest in Ontario Grant 65,565
$100,000
6. That the Director, Corporate Services & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of
approximately $125,000 in the following ratio: 30% to the Rate
Stabilization Reserve and 70% to the City Share DC Projects Reserve;
b) Any f�unds necessary from the Rate Stabilization Reserve in order to
ensure that the. Current Budget results in a year end surplus of no less
than $125,000; �
c) If Veridian does not declare a supplemental dividend in the amount of
.$475,650 , the corresponding dollar short fall be offset by an increase
in the draw from the Economic Stabilization Reserve;
7. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, in order to ensure that the
budget plan accommodates any reallocation of 2011 current operating
l expenditures and revenues resulting from any reorganization and any
adjustment in taxes or tax rates due to Provincial and Regional tax policy
changes;
8: That any under expenditures from projects funded from Federal or Provincial
Grants may be used to fund over expenditures for approved projects funded
from the same source(s);
9. That the Director, Corporate Services & Treasurer be authorized at his
discretion to close any prior year's capital project accounts, and to first apply
any excess funding to any over expenditure in other capital accounts and
secondly, to transfer any remaining excess funding back to the original
source of the funds;
10. That the Director, Corporate Services & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less)
currency markets in order to effect United States dollar denominated
expenditures in the Current or Capital Budgets; .
b) Enter into leases or rental agreements for the provision of vehicles or
equipment required for temporary use during periods of equipment
breakdown or repair or during periods of increased need (eg. Inclement
weather);
c) Restate the 2011 Current Operating Budgets, Accounts 1100 (Salaries
& Wages), 1200 (Overtime) and 1400 (Employer Contributions), to g 9
reflect any CUPE or Fire Services negotiated settlement;
11. That the Mayor and Clerk be authorized to enter into the following leases as
provided for in the 2011 Current Budget:
a) Lease for Bentley-Gibson House (located on 1688 Highway 7 in
Brougham) for a period of three years with an option to renew for two
more years; and, �
b) Lease for Unit 4— 935 Dillingham Road for a period of three years with
an option to renew for one more year;
12. That Council pass the attached General Municipal Fees and Charges By-law
which provides for the fees and charges that are incorporated into the 2011
Current Budget;
13. That the Director, Corporate Services & Treasurer be authorized to adjust,
� where appropriate, the per kilometre travel expense reimbursement rate
during the year in order to maintain a reasonable level of reimbursement with
any increase in cost being met from under expenditures in other accounts;
14. That Council approve the reallocation of the following accounts to facilitate
reporting requirements to the appropriate cost centre as presented below:
a) Corporate website expenditure of $130,000 be allocated to account
2192.6100.0000 (Website Support);
b) City DC share expenditure of $100,000 be allocated to account
2891.0000.0000 (City Share of DC Projects);
c) Hospital MRI grant funding in the amount of $100,000 to be allocated to
account 2195.2570.0000 (Social & Charitable Grants);
d) New financial suite expenditure of $175,000 be allocated to account
2127.2392.0000 (consulting) and any under spending in this account
be transferred to the Financial Systems Reserve; and,
e) Seaton Professional fees expenditure of $200,000 be allocated to
account 2126.2392.0000 (General Government Purchased Services);
15. As provided in the 2011 capital budget, that Council approve the Mattamy
(Brock Road) Limited sanitary sewer project (5320.1116) for a total cost of
$130,000 as part of the Mattamy Servicing of Draft Plan SP2008-01
(subdivision agreement to be amended);
16. Th�t Council approve the continuing engagement of the firm of Watson and
Associates to complete the following projects: City Development Charge
Study, Seaton Development Charge Study, City-wide Seaton Development
Charge Study, Seaton Financial Impact Study and any other studies related
�� 9� to Seaton and or Duffin Heights;
17. That Council approve the continuing engagement of the City's telephone
services provider Caltech to upgrade the telephone system software and
voicemail system and any other related software and hardware equipment;
18. That the Director, Corporate Services & Treasurer be authorized to initiate
any assessment appeals necessary to protect the assessment base of the
City; and,
19. That the appropriate staff of the City of Pickering be given a.uthority to give
effect thereto.
� s�
�s
,,,.. ���, ,
:,;� ;�°� ----�--�--�_-_ .�r°—�,u; �:
Report To
-Council
Report Number: CST 13-11
Date: March 21, 2011
��
From
Subject:
Gillis A. Paterson
Director, Corporate Services & Treasurer
2011 Budget & Ontario Regulation 284/09
Recommendation:
1. That Report CST 13-11 of the Director, Corporate Services & Treasurer regarding
the exclusion of certain expenses from the Budget in accordance with the
provisions of Ontario Regulation 284/09 of the Municipal Act 2001 be received; and,
2. That Council confirm that the 2011 budget was developed by using the cash basis
of accounting and has excluded the following accrual expenses: amortization and
employee future benefits cost in accordance with Ontario Regulation 284/09 of the
Municipal Act 2001.
Executive Summary: As part of the new Public Sector Accounta-bility Board's
Tangible Capital Asset regulations, Ontario Regulation 284/09 allows the exclusion of
expenses of amortization, post employment benefits and solid waste Iandfill closure in a
municipal budget. It further requires that the municipality must report as to whether these
expenses were included in the Budget and that the report must be adopted by resolution.
As in past years, amortization and post employment benefit costs were excluded from the
City of Pickering's 2011 budget. The solid landfill closure and post closure expenses do
not apply to Pickering. This Regulation allows a municipality to exclude estimated
expenses for these items from the annual budget, however, the municipality is required to
report on the financial effects. The required reporting provides reconciliation between the
budget preparation method (cash flow) and the Public Sector Accounting board (PSAB)
standards for financial statement reporting purposes. Adoption of this report by Council
fulfills the reporting requirements of the Regulation.
Financial Implications: There is no financial impact from the exclusion of these
expenses as the annual budget is prepared on a cash flow basis.
Sustainability Implications: This report does not contain any sustainability implications.
Report CST 13-11
9�Subject: 2011 Budget and Ontario Regulation 284/09
L
March 21, 2011
Page 2
Background: Ontario Regulation 284/09 (O. Reg. 284/09) is a relatively new regulation
under the Municipal Act 2001, S.O. 2001, C. 25 as amended (Municipal Act). This
Regulation allows a municipality to exclude expenses from the 2011 Budget for the
following:
i Amortization expenses
ii Post employment benefit expenses
iii Solid waste landfill closure and post closure expenses
Starting with the 2009 year end, accounting standards and reporting requirements have
changed dramatically; most significantly with the introduction of tangible capital asset
accounting. The new accounting standards, however, do not require budgets to be
prepared on the same basis. The City of Pickering, like most municipalities, continues to
prepare budgets on the traditional cash basis, which provides for clear and concise
understanding of critical budget information.
The annual budget process is an important municipal exercise that considers plans for the
current and future activities for the City. One of the main outcomes of this process is to
set the tax rate which Council is asked to approve. The tax rate is determined on the cash
basis of accounting and does not include PSAB reporting requirements regarding accrual
accounting and accounting for non-financial assets and liabilities such as amortization
(depreciation) and post employment benefits.
Amortization Expenses
By definition, amortization expense, frequently referred to as depreciation, in its simplest
terms, is defined as the annual expense or use of the asset over its estimated useful life.
Amortization expense is a tool used by financial professionals to predict the future annual
financial commitment required for asset replacements. For 2010, amortization expenses
ace expected to exceed $9.7 million. For 2009, the net assets reported were $186 million.
Post-Employment Benefit Expense
Post-Employment Benefit expense represents the change in the accrued benefit liability
for both post-retirement extended healthcare benefits and accrued sick leave entitlement.
Since the City is self insured, it also represents the accrued liability for Workplace Safety
and Insurance Act Benefits. PSAB standards do not require liabilities associated with
these benefits to be fully funded, however, actuarial reviews are conducted to estimate
these unfunded liabilities which are estimated to increase by approximately $473,000 for
2010.
Financial Summary
The estimated change in the accumulated surplus of the City for 2011 resulting from the
exclusion of these expenses from the budget is as follows:
N
Report CST 13-11
Subject: 2011 Budget and Ontario Regulation 284/09
March 21, 2011
Page 3
PSAB Additions to 2011 Budget (Reduces Surplus — expenses that were excluded)
Amortization
Post-Employment Benefits
Total PSAB Additions
PSAB Reduction to 2011 Budget (Increases Surplus)
Tangible Capital Asset Acquisition
Debt Principal Payments
Total PSAB Reductions
Net (Increase) Decrease in Accumulated Surplus
2012 Budget
$9,684,000
543,000
$10,227,000
$(15,239,138)
(3,660,256)
$(18,899,394)
$(8,672,394)
For the 2011 budget and future years, it is anticipated Regulation 284/09 will be met by
reporting in conjunction with the adoption of the annual budget.
Attachments
Prepared By:
Not applicable
.
Stan Karwowski
Manager, Finance & Taxation
Copy: Chief /Administrative Officer
Approved / Endorsed By:
�
Gillis A. Paterson
Director, Corporate Services & Treasurer
Recommended for the consideration of
Pickering Ci Council
. i � 20/�
Tony Pre edel, P.Eng.
Chief Administrative Officer
0
�
; ,:
ti�
„��. `��.,
�= �i�� � � _,
a- � �, ��i
•�
From
Subject
Gillis A. Paterson
Director, Corporate Services & Treasurer
2011 Current and Capital Budgets
Recommendation:
Report To
Council
Report Number: CST 14-11
Date: March 21, 2011
That Report CST 14-11 of the Director, Corporate Services & Treasurer be
approved;
a) That the 2011 Current Budget expenditure for personnel expenditures,
consisting of salaries and wages (Account 1100), overtime (Account
1200) and employer contributions (Account 1400), in the total amount of
$42,867,211 be approved;
b) That the 2011 Gross Current Budget expenditures for City. purposes in the
amount of $34,356,589 (excludes personnel expenditures and includes
capital expenditures from currerit revenues in the amount of $1,163,395);
less estimated current operating revenues of $28,957,742 and transfer
from the Rate Stabilization Reserve of $2,817,338 be approved;
c) That the total final City levy under a) and b) above plus an additional
$200,000 for Seaton Professional fees total final levy of $45,648,720
which is approximately a 3.56% increase over 2010 be approved;
2. a) That the 2011 Capital Budget for the City of Pickering with a Gross
Expenditure of $24,425,825 be adopted as presented and amended (that
includes the capital budget changes approved by Council at the Executive
Committee meeting of March 10, 2011;
b) That the following capital financing sources be approved as presented in
the amended 2011 Capital Budget:
Report CST 14-11
Subject: 2011 Current and Capital Budgets
Transfer from Current Fund to Capital Fund
Transfers from Reserves:
- Capital Equip Res (7000)
- Rate Stabilization Res (7021)
- Don Beer Arena (7033)
- Rec Complex Core Surcharge (7034)
- Rec Complex Pool Reserve (7035)
- Vehicle Replacement Res (7040)
- Easement Settlement Res (7041)
- Move Ontario Reserve (7043)
- Land Purchase Reserve (7047)
Transfers from Reserve Funds
- Development Charges (7610 & 7611)
- Parkland Development (7502)
- Federal Gas Tax Funds (7505)
- City Share Dev. Charges Projects (7022)
- Third Party Contribution (7501)
Debt — 5 yr
Debt — 10 yr
Debt — 15 yr
Internal Loan — 5 yr
Provincial Grant — Invest in Ontario
York Region Funding Agreement
Reimbursement Province of Ontario
Donations (1592)
��.�r_»
March 21, �011 � �
Page 2
95
$1,163,395
184,000
18, 072
20,000
69,500
80,000
130,000
240,000
14,533
200,000
1,622, 870
511, 000
1,140, 000
697,455
200,000
1,240,000
2,290,000
10,192,000
100;000
323,000
3,000,000
900,000
90,000
$24,425,825
c) That total external.debt financing of $13,722,000 for the projects identified
in the 2011 Capital Budget, and as indicated in this report, in the amount
of $1,240,000 for a period not to exceed 5 years, $2,290,000 for a period
not to exceed 10 years and $10,192,000 for a period not to exceed 15
years be approved;
Report CST 14-11
March 21, 2011
Subject: 2011 Current and Capital Budgets Page 3
d) That the internal loan in the amount of $100,000 be undertaken at the
discretion of the Director, Corporate Services & Treasurer;
e) That projects identified in the 2011 Capital Budget as being financed
through the issuance of debt be subject to additional, specific approval of
the expenditure and the financing by Council;
fl That any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year's payments
requirements may, at the discretion of the Director, Corporate Services &
Treasurer, be used to apply towards additional principal� repayment,
outstanding loan or debt charges or to reduce debt, internal loans or any
other amounts to be financed;
g) That all Capital expenditures or portions thereof, approved in the 2011
Capital budgets to be financed through the issuance of debt, may, at the
discretion of the Director, Corporate Services & Treasurer, be financed
through internal loans, dealer financing, current or capital funds or a
combination thereof;
h) That the Director, Corporate Services & Treasurer be authorized to make
draws from Reserve and Reserve Funds for projects included in the
approved capital budget up to the amount approved;
i) That the Director, Corporate Services & Treasurer be authorized to, at his
discretion, apply any excess funds raised from completed projects
financed by internal loans to first repay the original internal loans, and
secondly to reduce or replace budgeted internal loans or debts;
j) That the Director, Corporate Services & Treasurer be authorized at his
discretion to apply any excess funds through the issuance of debentures
as provided for under Section 413 of the Municipal Act, 2001 as amended;
3. That Council approve the cancellation of the previous approvals for the East
Shore Parking Lot.as identified below and return the unspent funds to source:
Year Account No.
2005 5701.0503.6181
2006 5701.0602.6181
2009 5701.0904.6181
4. That Council approve the cancellation of the 2010 capital project (Account
5320.1019) for the Liverpool Road Reconstruction (Annland Street to Ilona
Place) and return the unspent funds to source; .
Report CST 14-11
March 21, 2011
Subject: 2011 Current and Capital Budgets Page 4
97
5. That the funding for the Operations Centre Environmental Assessment as
approved in the 2009 Capital Budget be revised from Invest in Ontario Grant to
the following:
Development Charges $34,435
Invest in Ontario Grant 65,565
$100,000
6. That the Director, Corporate Services & Treasurer be authorized to transfer:
a) Any surplus current operating funds at year-end in excess of
approximately $125,000 in the following ratio: 30% to the Rate
Stabilization Reserve and 70% to the City Share DC Projects Reserve;
b) Any funds necessary from the Rate Stabilization Reserve in order to
ensure that the Current Budget results in a year end surplus of no less
than $125,000; �
c) If Veridian does not declare a supplemental dividend in the amount of
$475,650 , the corresponding dollar short fall be offset by an increase in
the draw from the Economic Stabilization Reserve;
7. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, in order to ensure that the budget
plan accommodates any reallocation of 2011 current operating expenditures and
revenues resulting from any reorganization and any adjustment in taxes or tax
rates due to Provincial and Regional tax policy changes;
8. That any under expenditures from projects funded from Federal or Provincial
Grants may be used to fund over expenditures for approved projects funded from
the same source(s); �
9. That the Director, Corporate Services & Treasurer be authorized at his discretion
to close any prior year's capital project accounts, and to first apply any excess
funding to any over expenditure in other capital accounts and secondly, to
transfer any remaining excess funding back to the original source of the funds;
10. That the Director, Corporate Services & Treasurer be authorized to:
a) Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures
in the Current or Capital Budgets;
b) Enter into leases or rental agreements for the provision of vehicles or
equipment required for temporary use during periods of equipment
breakdown or repair or during periods of increased need (eg. Inclement
weather); ,
Report CST 14-11
Subject: 2011 Current and Capital Budgets
March 21, 2011
Page 5
c) Restate the 2011 Current Operating Budgets, Accounts 1100 (Salaries &
Wages), 1200 (Overtime) and 1400 (Employer Contributions), to reflect
any CUPE or Fire Services negotiated settlement;
11. That the Mayor and Clerk be authorized to enter into the following leases as
provided for in the 2011 Current Budget:
a) Lease for Bentley-Gibson House (located on 1688 Highway 7 in Brougham)
for a period of three years with an option to renew for two more years; and,
b) Lease for Unit 4— 935 Dillingham Road for a period of three years with an
option to renew for one more year;
12. That Council pass the attached General Municipal Fees and Charges By-law
which provides for the fees and charges that are incorporated into the 2011
Current Budget;
13. That the Director, Corporate Services & Treasurer be authorized to adjust, where
appropriate, the per kilometre travel expense reimbursement rate during the year
in order to maintain a reasonable level of reimbursement with any increase in
cost being met from under expenditures in other accounts; �
14. That Council approve the reallocation of the following accounts to facilitate
reporting requirements to the appropriate cost centre as presented below:
a) Corporate website expenditure of $130,000 be allocated to account
2192.6100.0000 (Website Support);
b) City DC share expenditure of $100,000 be allocated to account
2891.0000.0000 (City Share of DC Projects);
c) Hospital MRI grant funding in the amount of $100,000 to be allocated to
account 2195.2570.0000 (Social & Charitable Grants);
d) New financial suite expenditure of $175,000 be allocated to account
2127.2392.0000 (consulting) and any under spending in this account be
transferred to the Financial Systems Reserve; and,
e) Seaton Professional fees expenditure of $200,000 be allocated to account
2126.2392.0000 (General Government Purchased Services);
15. As provided in the 2011 capital budget, that Council approve the Mattamy (Brock
Road) Limited sanitary sewer project (5320.1116) for a total cost of $130,000 as
part of the Mattamy Servicing of Draft Plan SP2008-01 (subdivision agreernent to
be amended);
Report CST 14-11
Subject: 2011 Current and Capital Budgets
March 21, 2011
-..- .
.•
16. That Council approve the continuing engagement of the firm of Watson and
Associates to complete the following projects: City Development Charge Study,
Seaton Development Charge Study, City-wide Seaton Development Charge
Study, Seaton Financial Impact Study and any other studies related to Seaton
and or Duffin Heights;
17. That Council approve the continuing engagement of the City's telephone services
provider Caltech to upgrade the telephone system software and voicemail
system and any other related software and hardware equipmenfi;
�
19
That the Director, Corporate Services & Treasurer be authorized to initiate any
assessment appeals necessary to protect the assessment base of the City; and,
That the appropriate staff of the City of Pickering be given authority to give effect
thereto.
Executive Summary: This report contains a summary of the 2011 Current and
Capital Budgets and a discussion of the Recommendations contained in this report.
Financial Implications: At the Executive Committee meeting on March 10, 2011,
the following changes were made to the draft Current and Capital Budgets resulting in a
decrease of the budget levy from 4.75% to 3.56%:
March 10, 2011 as presented
Less:
Decrease in Reserve Draw
Decrease in MRI Grant
Revised 2011 Levy Budget
Average Residential Increase
After Reassessment
4.75%
(1.13)
(0.05)
3.56%
2.99%
This increase when combined with the Region and the School boards increase, after
reassessment, results in a total average residential increase of 2.15%.
Report CST 14-11
Subject: 2011 Current and Capital Budgets
1 �
Table One
Budget and Tax Levy Increases
City
Region
School Board
Increase on Total Tax Bill
Budget Levy
Increase
3.56%
2.92%
0
2.58%
March 21, 2011
Average Residential
Increase *
2.99%
2.42%
0
2.15%
Page 7
* The information presented in this column shows the budgetary increase adjusted for
the impact of reassessment.
The above excludes any potential Provincial Tax Policy changes.
In addition to the above changes, Council also reviewed the current and capital budget
on a"line-by-line" basis resulting in the following changes:
Current Budget Changes
General Government Section Grants:
Feed the Need Durham
Current Budget Reductions
General Government Section Grants:
Ribfest ,
Tapp-C
Hati Relief
Regional Councillor J. O'Connell's budget
City Councillor D. Pickle's budget
Council Support — Subscriptions (21�13.0001.2220)
Total Net Current Budget Changes
Capital Budget Changes
East Shore Parking Lot Reconstruction
Project's scope was reduced
Gross Cost
Project Funding
Easement Settlement Res
Rate Stabilization Res
Current Budget Changes - March 10t" Meeting — Property Taxes
The Net Current budget reduction of $16,928 was applied to help
fund the East Shore Parkinq Lot Reconstruction.
$5,000
(5,000)
(3,128)
(1,000)
(5,300)
(7,000)
(500)
16 928
$275,000
(240,000)
(18,072)
16 928
275 000
Report CST 14-11
March 21, 2011
Subject: 2011 Current and Capitai Budgets Page 8
101
The 2011 Current and Capital Budgets, if adopted as amended, will result in a budget
levy increase of 3.56% (City Share Only) over last year. The residential property class
will see an average 2.99% increase on the City portion of their property taxes, after
adjusting for reassessment.
Sustainability Implications: The 2011 Current and Capital Budgets have
emphasized the need for financial sustainability by reducing the Rate Stabilization Draw
and by increasing the annual contribution to the City Share DC Reserve Fund.
Background: The Recommendations put forth are those necessary to adopt and
provide authority and direction for the 2011 Current and Capital Budgets for the City of
Pickering.
2011 Current Budget
As Members of Council may recall, last spring staff presented a proposed 2011
budgetary increase of approximately 7.9 to 8.9% based on information available at that
time and to maintain City service levels at their current level.
At the March 10th Executive (Budget) Committee meeting, Council was presented with a
proposed tax levy increase of 4.75%. Included in the 4.75% levy were four important
corporate priorities which are: financial suite; City website; increase in City share DC
project funding; and the hospital MRI donation. These priorities were approved at the
March 10t" meeting with only a slight change regarding the timing of the hospital MRI
contribution. The MRI funding is now going to be allocated over five years in contrast to
the proposed four year plan. In addition, the financial strategy to decrease the use of
one-time funds was reduced by $500,000. The net result of the above changes is a
revised budget levy increase of 3.56%. The 3.56% budget levy increase would be the
second lowest increase during the last ten years. The 3.56% levy compares favourably
to other municipalities when you consider that Pickering has not had the advantage of
strong assessment growth for many years like its Lakeshore Neighbours. �
Tax Increase Summary
As discussed at the March 10, 2011 Executive Committee meeting, the residential
property class experienced on average a property tax decrease due to reassessment.
In other words, the average residential assessment related increase due to
reassessment of 2.94% was below the Pickering average of 3.51 % resulting in a shift of
property taxes to the other property classes. As a result of the 2011 Council adopted
budget, residents will see an average 2.99% increase on the City portion of their
property taxes (after reassessment).
Pickering's share of the total tax bill is 27.5% (based on 2010 tax rates). The 3.56% tax
increase, translates into an increase of 0.98% or slightly less than one percent on the
Report CST 14-11
March 21, 2011
,� D�,Subject: 2011 Current and Capital Budgets Page 9
G
total tax biil. When you add the Region's tax increase for Pickering of 2.92% and the
School Boards estimated 0% increase, the total increase for the residential ratepayer
will be approximately 2.58%, which is slightly above the rate of inflation. For the
average residential taxpayer, after taking into consideration the impact of
� reassessment, the total tax increase would be 2.15%.
Table Two below provides a summary of the financial impact of the proposed 2011
budget levy increase based on the various types of residential structures.
Table Two
Financial Impact of Budge# Increase
City Share Only
2010 2011 Inc. Cost Per Week
Single Family Home $1,286 $1,325 $39 $0.74
Avg. Assess. ($350,970)
Semi Detached $902 $929 $27 $0.52
Av . Assess. $246,170
Res. Condominium $736 $758 $22 $0.42
Av . Assess. $200,850
Major Financial Challenge — Reduce the Use of One Time Funds
The most critical financial challenge facing the City today is to reduce its use of one-
time funds during the present term of Council. The 2010 tax levy of 3.90% was
achieved by using $3.3 million of one-time funds. In other words, without the use of
these funds, the 2010 tax levy would have been 11.7%. The good news is that the
2010 budget did not increase its draw from the Rate Stabilization Reserve. Financial
management is one of the City's five Corporate Priorities. Starting iri 2011, the use of
"one-time funds" to artificially lower the budget levy increase has been reduced by,
$500,000. Council's goal should be to eliminate the use of such "one-time" funds by the
end of its present term.
Report CST 14-11
Subject: 2011 Current and Capital Budgets
March 21, 2011
Page 10
G3
$3,400,000
$3,000,000
$2,600,000
$2,200,000
$1,800,000
$1,400,000
$1,000,000
$600,000
$200,000
Use of One Time Funds
For the Years 2007 To Projected 2013
2007 2008 2009 2010 2011 2012 2013
0 Actuals � Budget ■ Forecast
If Council follows the above plan, approximately $5.4 million will be withdrawn over the
next four years.
2011 Current Budget
2011 Budget Impact -. Seaton Development
Recent actions have required that planning and development initiatives respecting
Seaton be accelerated, partly as set out in the Settlement Agreement approved by
Council in February of this year.
The 2011 current budget includes the fiollowing direct costs related to this agreement:
Expenditures
Four staff (salaries & benefits)
Consulting
Sub Total
Transfer to Seaton Development
Review Reserve
Total Expenses
Revenues
Funding from Seaton
Application Fees
$193,000
556,000
749,000
1,384,000
$2,133,000
�2,133,000)
Net Cost $0.0
Report CST 14-11
Subject: 2011 Current and Capital Budgets
���
March 21, 2011
Page 11
The remaining Seaton application revenue will be transferred to the Seaton
Development Review Reserve and in future years, these dollars will be used to offset
staffing and consulting costs related to Seaton.
Recommendation 11 a) — Lease of Bentley - Gibson House
As noted in the CAO's memo of January 20, 2011, the Greater Toronto Airport Authority
(GTAA) vacated their offices at the Bentley-Gibson House. As growth is imminent, and
given that the Civic Complex is at full capacity, with little prospects to accommodate our
workspace needs, it is prudent that the City secure this space for the next three years.
Recommendation 11 a) authorizes the Mayor and Clerk to enter into a three year lease
with an option for renewal of two more years at an attractive rate. The cost to lease for
one year (approximately $27,000) and furnish the Bentley-Gibson House is estimated at
$75,000 and has been included in the Current Budget.
Recommendation 11 b) — Lease of Unit 4- 935 Dillingham Road
The Parks current budget includes $50,000 for lease costs associated with this space.
By leasing this space, the City snow removal and park equipment will be located closer
to their work areas resulting in savings in gas and "wear and tear" on the equipment.
Leasing this space will also save considerable travel time especially during the
reconstruction of the Brock/Rossland Road areas.
Recommendation 11 b) provides the legal authority for the Mayor and Clerk to enter into
the lease agreement. .
Veridian
The breakdown and or explanation of Veridian revenue is presented below.
Dividend (38.5%)
Supplemental
Dividend *
Interest on Prom
notes
2010
EST.
ACTUAL
1,886,000
254,381
1,834,813
$3,975,194
2010
BUDGET
2,009,000
1,590,250
$3,599,250
INCREASE II 2011
(DECREASE)
(1,470)
475,650
(163,400)
$310,780
BUDGET
2,007,530
475,650
1,426,850
$3,910,030
Report CST 14-11
March 21, 2011
Subject: 2011 Current and Capital Budgets Page 12
�OJ
Veridian staff have provided City staff with a revenue forecast this year that includes a
supplemental dividend. If approved the increase in income from Veridian would be
approximately $311,000 which has been included as revenue in the 2011 Budget.
Tangible Capital Asset Reporting & Impact on Current Budget
Starting with the 2009 budget, the City commenced implementing the requirements of
tangible capital asset reporting. One of the first changes was to move those capital
expenditures below the $5,000 dollar threshold to the current budget. The 2011 budget
has been changed to comply with the Council approved Tangible Capital Asset
Reporting requirements. The most significant change has been to move major repairs
and minor equipment purchases from the capital budget to the current budget. The
estimated dollar transfer from capital to current is approximately $490,000. These
expenditures are being funded from property taxes.
2011 User Fees & Charges Schedule
Every year, the City increases its user fees, mainly for various recreational and cultural
programs to partially reflect the cost of delivering these programs. Council passed
Resolution #149/03 confirming the City's existing user fees through by-law. This By-law
was updated as part of each year's budget process. A number of Planning &
Development fees have been increased since 2010. Planning application fees have
been increased to reflect consumer price index increases since 2006 when the fees
were last updated. In addition, major official plan amendment and zoning by-law
amendment fees have been further increased to better reflect the full cost of processing
these applications and to bring them in line with other GTA municipalities. Building fee
unit rates have been increased to reflect annual cost of living increases. Other fees
have been introduced to address industry trends and their associated costs.
2011 Budget Based on Estimates
As in previous years, the City's budget is developed based on estimates or best known
information for items such as utilities and benefits. For the 2011 budget, an estimate
was made regarding fire fighter salaries due to the fact the fire contract expired on
December 31, 2009. To put another way, the City is now estimating what the fire
contract settlement will be for the years 2010 and 2011. Every year the contract is not
settled, there is a risk of having insufficient funds to meet the negotiated settlement.
The CUPE contract will expire on March 31St of this year and a provision has been
included in the budget.
Debt Financing of Capital Projects
This year's capital budget utilizes $13.72 million of external debt. As of December 31,
2010, the City has approved $21.84 million in debt financed projects and this amount
will increase to $35.56 million as a result of the 2011 capital budget. Internal loans of
$100,000 are required and are reflected in the 2011 budget. (The internal loan project
is for the noise attenuation wall project). This year, the City will pay $3.73 million in
Report CST 14-11
March 21, 2011
Subject: 2011 Current and Capital Budgets Page 13
interest and principle payments to service the City's debt. The $3.7 million is equivalent
to 8.45% of the budgetary #ax levy. In other words, if Pickering had no outstanding
debt, there would be 8.45% more flexibility.
Table Three
External Debt and Internal Financing of Capital Projects
City of Pickering
5, 10 and 15 Year Debt Financing
2011 Ca ital Bud et �
Capital Project Code Debt — 5 Description
Years $)
5311.1103 $150,000 Sidewalk — Snow Clearin Plow and Blower
5320.1102 210,000 Four Ton Dum Truck
5320.1109 175,000 Sheppard Ave — Completion 2008 Works
5320.1117 200,000 Valley Farm Rd. — Steel Beam
Guiderail
5719.1103 200,000 Claremont Communtiy Centre —
Parkin Lot
5410.1102 175,000 Brownin Ave. — Storm Sewer Re lac.
5780.1104 130,000 Garba e Packer
Total Five Year Debt $1,240,000
Capital Project Code Debt — 10 Description
Years $
5410.1101 $200,000 WestShore — Flood Redem tion
5700.1103 550,000 Civic Com lex Walkwa
5701.1101 110,000 Senior Centre — Roof Re lacement
5701.1102 150,000 East Shore Comm Centre —
Reinforcement
5320:1118 330,000 Westshore Blvd. — Road
Reconstruction
5320.1102 950,000 Liverpool Rd. — Underground
Conversion
Total Ten Year Debt $2,290,000
Capital Project Code Debt —15 Description
Years $
5203.1101 $850,000 ORC Lands-Duffin Hei hts
5315.1101 8,000,000 Land for New O erations Centre
5321.1101 807,000 Third Conc. Rd. - Urbanization
5321.1106 535,000 Brock Rd. (Both Sides) -
CP Under ass
Total Fifteen Year Debt $10,192,000
Total Debt Financed Projects 13 722 000
Report CST 14-11
March 21, 2011
Subject: 2011 Current and Capital Budgets Page 14
� 0%
2011 Tax Rates
As has been the case for the last few years, the 2011 Property Tax rates and
corresponding levy By-law will be presented to Council after the Province provides the
education tax rates.
2011 Capital Budget
This year, senior staff are proposing a$24.4 million capital budget that includes a land
purchase of $8.0 million for the new Operational centre. In addition, staff have included
$3.0 million in funding from the York Region Memorandum of Understanding (MOU)
agreement for capital projects that are still to be determined. Without, the land
acquisition cost, the City's 2011 capital budget would be $16.4 million. The major
capital projects are listed below.
In addition to the above major capital projects, the amount of $100,000 has been added
as the City share towards a noise abatement wall along the rear lots of Marinet
Crescent, as a result of the recent motion passed by Council. This expenditure is being
financed by an internal loan and any costs associated with this project will occur in
2012.
Recommendation 15 — Sanitary Sewer Project
The development of the Duffin Heights neighbourhood requires the installation of a
sanitary sewer (400 mm) crossing under Brock Road from the Mattamy site to the west
side of Brock Road (at Dersan). This sanitary sewer will provide for future capacity for
the mixed use lands on the west side of Brock Road from the north limit of the Duffin
Heights Neighbourhood to the south limit (including city owned lands). Delay of this
installation would increase costs significantly, disrupt access on Dersan Street and the
the future William Jackson Drive, and delay the development of the mixed use lands.
Recommendation 15 provides staff the authority to amend the subdivision agreement
between Mattamy (Brock Road) Limited and the City to provide for the construction of
this sewer. The total cost of this works is approximately $300,000. City up-front funding
is $130,000 with $52,000 being recovered in the future from other land owners, resulting
in a net city cost of $78,000.
Report CST 14-11
March 21, 2011
Subject: 2011 Current and Capital Budgets Page 15
Government Grant Funding
The 2011 capital budget proposes to use various grants to reduce the City share of the
project's cost. The major grants are: Federal Gas Tax ($1,140,000) and Investing in
Ontario ($323,000).
Future Capital Budget Trends
Every year the capital budget is reduced by deferring projects or replacement
expenditures to future years. Future capital budgets will continue to reflect higher
budget dollars for replacement expenditures as our infrastructure ages and deferral is
no longer an option. Unfortunately, this means that there will be fewer capital dollars for
other capital projects. In other words, for at least the next five years, the City's capital
budget will be primarily focused on the capital three (R's): replacement, renovations and
repairs.
Multi-Year Financial Strategic Plan
Last year, staff presented to Council a multi-year high level financial plan for the years
2011 to 2014. At the Executive Committee meeting of March 10, 2011 staff presented
a strategic financial projection based on the years 2011 to 2015 reflecting various
assumptions regarding the future economic environment.
2012 2013 Proforma 2014 2015
Proforma Budget Proforma Proforma
Budget Budget Budget
Cit Bud et 1.4 to 2:4% 1.5 to 2.5% 1.5 to 2.5% 2.5 to 3.5%
Non Seaton — New Debt
Char es 1.0% 1.0% 1.0% 1.0%
Draw Decrease 2.1 % 2.0% 1.5% 0.0%
Pro osed Draft Lev ' 4.5 to 5.5% 4.5 to 5.5% 4.0 to 5.0% 3.5 to 4.5%
The above projection excludes any cost associated with Duffin Heights & Seaton. The
above financial projection includes an allocation for capital debt financed projects.
Projects related to this funding limit will be further identified in the five year capital
budget exercise that will be undertaken later this year.
Future City Growth Related Costs for Duffin Heights & Seaton
Presented below is a high level estimate of the future capital costs related to Duffin
Heights and Seaton. The preliminary cost for Duffin Heights capital projects (in priority
order is presented below):
Report CST 14-11
Subject: 2011 Current and Capital Budgets
Operations Centre & Animal Shelter (including land and services)
Communitv Centres
Duffin Heights
Seaton (main complex - excluding land)
Seaton (secondary - excluding land)
New Fire Headquarters (excluding land)
Fire Hal1 (Seaton North West)
City HaIVLibrary (Expansion)
Total 'Future Project Costs
The majority of the projects listed above will be debt financed.
March 21, 2011
Page 16
� ��
$38,500,000
40,000,000
80,000,000
50,000,000
20,000,000
10,000,000
30,000,000
$268,500,000
During the next eight years, Council will have to give serious consideration regarding
the phasing in of these future capital projects in order to have sufficient assessment
growth to assist in offsetting debt payments.
Attachments:
1. By-law to Confirm General Fees and Charges, 2011
2. Budget Fresentation Slides, March 10, 2011
Prepared By: , Approved/Endorsed By:
Stan Karwowski Gillis A. Paterson
Manager, Finance & Taxation Director, Corporate Services & Treasurer
Copy: Chief Administrative Officer
Recommended for the consideration
of Pickering� Councj�
Tony �r�vedel, P.Eng.
Chief Administrative Officer
ATTACHMENT#�Tp f�EP�RT#�riy-��
1�j Q The Corporation of the City of Pickering
By-law No. xxxx/11
Being a by-law to amend By-law No. 6191/03
to confirm General Municipal Fees
Whereas the Council of the Corporation of the City of Pickering enacted By-law
6191/03, as amended, on October 14, 2003 to confirm general municipal fees.
Whereas Schedule "I" to By-law 6191/03 was updated and replaced under
By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07
By-law 6857/08; By-law 6951 /09 and By-law 7032/10;
Now therefore the Council of the Corporation of the City of Pickering hereby enacts as
follows:
Schedule "I" to By-law N�umber 6191/03, as amended, is hereby deleted and
Schedule "I" attached hereto is substituted therefore.
By-law read a first, second and third time and finally passed this 21St day of March,
2011.
David Ryan, Mayor
Debbie Shields, City Clerk
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March 21, 2011
NOTICE OF MOTION
119
a) Councillor O'Connell and Councillor Rodrigues gave notice that they will at this
meeting of Council be presenting a motion as follows:
Aiax Pickering Hospital
WHEREAS In the spring and summer of 2008, during the public discussions regarding
elimination of inental health beds at the Ajax-Pickering Hospital, members of Friends of
the Ajax-Pickering Hospital wrote to the Minister of Health asking that the Rouge Valley
Health System be dissolved and that the Ajax-Pickering Hospital be amalgamated with
the Lakeridge Health Network; and
WHEREAS The Ajax-Pickering Hospital is undergoing a major expansion of emergency
care capabilities. There was also to have been an expansion of inental health in-patient
services but RVHS decided last year to relocate all of those services to Centenary.
Despite public outcry in opposition to this change, both the LHIN and the Courts have
ruled that changes such as this one, within a healthcare corporation, are not subject to
external review; and
WHEREAS The projections indicate that the population of Durham Region will grow at
more than twice the rate of any other community or county within the CELHIN. The total
population of Durham will quickly and significantly exceed that of Scarborough; and
WHEREAS As the Region's population grows it will be crucial to have a coordinated,
Region-wide view to implementing and managing healthcare resources and none of
these are more important than the critical care hospitals serving the Region. A single
corporation focused on Durham Region is the simplest and most affordable way to
realize this goal; and
WHEREAS A Durham Region focus will significantly improve fundraising from all three
sources within Durham Region: local and regional focus will appeal to the local nature
of communities. As the communities of Durham Region grow from Pickering to
Newcastle there is a legitimate� expectation that a broad range of inedical services will
be available here.
NOW THEREFORE The Council for the City of Pickering supports a single
hospital corporation for all communities within Durham Region; and,
That the Central East
explore how this goal
Durham Region; and,
Local Health Integration Network be requested to
might be best achieved to serve the residents of
That all municipalities in Durham Region and the CELIHN be so advised.
March 21, 2011
B -v laws
7114/11 Being a by-law to amend By-law 6604/05 providing for the
regulating of parking, standing and stopping on highways or parts of
highways under the jurisdiction of the City of Pickering and on
private and municipal property. [Refer to Joint Planning &
Development Committee & Executive Committee Pages 113 to 114]
7115/11 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as
amended, to implement the Official Plan of the City of Pickering,
Region of Durham in Lots 36 and 37, Plan 316, in the City of
Pickering (A 9/10). (By-law attached)
7116/11 Being a by-law to amend Restricted Area Zoning By-law 3037, as
amended by By-laws 2623/87, 3450/90, 6696/06 and 6787/07, to
implement the Official Plan of the City of Pickering, Region of
Durham, North Part of Lot 2, Concession 5, City of Pickering. (A
6/10). (By-law attached)
7117/11 Being a by-law to stop-up and close various road allowances as
public highways, declare lands surplus to the Corporation and
authorize conveyances to The Regional Municipality of Durham and
Toronto and Region Conservation Authority in support of the Duffin
. Creek Water Pollution Control Plant expansion. (By-law attached)
7118/11 Being a by-law to dedicate certain lands within the City of Pickering,
Regional Municipality of Durham as public highway. (By-law
attac,hed)
7119/11 Being a by-law to amend By-law No. 6191/03 to confirm General
Municipal Fees [Refer to New and Unfinished Business page 110)
120
�
�
� � �� �
�
�, �
To
From
Copy:
Debbie Shields
City Clerk
Ashley Yearwood
Planner I
Manager, Development Review & Urban Design
Subject Amending By-law for
Zoning By-law Amendment Application A 09/10
M. Rajadurai
1975 Guild Road
(Lots 36, 37, Plan 316)
City of Pickering
Amending By-law 7115/11
�21
Memo
March 17, 2011
Statutory Public Meeting Date January 4, 2011
Planning & Development Committee Date March 7, 2011
to permit creation of two residential lots with a
Purpose and Effect of By-law minimum lot frontage of 15.0 metres on Guild .
Road
Council Meeting Date March 21, 2011
Certain text wording in the draft by-law that was
Note: presented at the Planning & Development
Committee Meeting has been revised. No
chan es were made to the rovisions.
AY/xx
J:\Statt�ayearwoodU2ezoning�2070W 09-10�By-LawsNAemo Clerk Amenaing Drafl By-Law Chan.tloc
Attachment By-law Text
By-1aw Schedule
The Corpor�ticn of the City of Pickering
� 2 2 _ By-Law No. 7115/11
_ Being a By-1aw to amend Restricted Area (Zoning) By-law
3036, as amended, to implement ttie Official P1an of the City
of Pickering, Region of Durham in Lots 36 and 37, Plan 316,
in the City of Pickering: (A 9/10)
� Whereas the Council of The Corporation of the City of Pickering deems it desirable to
rezone the subject property, being Lots 36 and 37, Plan 316, in order #o permit the
crea#i�n of two lots for detached dwellings; :
_ And wher�:as an amendment to By-law 3035, as amended, is therefiore deemed
necessary;
Row therefore the Council of The Corporation of the City of Pickering hereby enacts as �
� fol)c�ws:, . , _ , .
� . �
. .
«,,. ent
m nd
m
1
.
Sc
hedule I A e
_ .
Sch�clule "i" to By-1aw 3036, i5 herek�y amended by chancjing the current "R3"
zoninc� de.�iqnation to "R4'' as sfiown on Sch+�dule "I° attachQd thereto. ,'
� . Te,xt Ar��n�ment
Section 10 — Residential Detached Dwelling Zone - R4 is hereby amended by
- adding the folfowing subsecti�n after �ubsection 10:3.11;
- 1 U:3.12 Lots 36 and �7, PIa;� 316 ' , il
' Despite ttie height requirement provisions of Section 5.9 and a�y
garage setback provision of this By-1aw, t��e fellowing provisions
shall apply:
� (a) Dwelling Hcight (maximum): 9.0 metres
: �(b) Atta.ched G�rage Projecfion beyond Front
VV'all of Dwelling (maxi�-num): 2.O metres
3. E�y-law 3036 , '
F�y-Iaw 3C36 is hereby further amended onlv to the extent necessary to give
effact ,o tl�G' provisions of this By-1aw as set out in �ecfio-� 1. and 2 above.
,
Definiti�ns and su�:ject rriatters nnt specific�lly deait w�th i� � tris Fsy-law sh�ll ae
: gov�rneci �y the r�levant provisicns uT By-la�r� 3036; a� ����n�nded.
� By-law No; 7115/11 Page 2
,
4.
Effec#ive Date ,
12
�
' This By-law shail come into force in accordance with the provisions of the
` Planning Act. • �
. ,
.
By-Caw read a first; second, and third time �nd finally passed this 21Stday of March, 2011.
� David Ryan, Mayor
Debbie Shields� City Clerk :
.� _
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; 7115 11 _.: _
• SCHEDULE I TO BY-lAW � .
._. _ . PASSED THIS 21 st -
DAY OF 2011
MARCH
MAYOR
- CLERK _
.i!$
� �
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��
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To
From:
Copy:
�8�� BlCENTENNiAL 2011
Debbie Shields
City Glerk
Mila Yeung
Planner I
Manager, Development Review & Urban Design
Principal Planner — Development Review
Subject: Amending By-law for
Zoning By-law Amendment Application A 06/11
C. Bollmann
3325 Highway No. 7; Hamlet of Kinsale
(North Part Lot 2, Concession 5)
City of Pickering
Amending By-law 7116/11
�25
Memo
March 17, 2011
Statutory Public Meeting Date January 4, 2011
Planning & Development Committee Date March 7, 2011
Purpose and Effect of By-law to permit the extension of a temporary use of a dog
day care and boarding facility with accessory retail
use onsite
Council Meeting Date March 21, 2011
Certain text wording in the draft by-law that was
Note: presented at the Planning & Development
Committee Meeting has been revised. No
si nificant chan es were made to the rovisions.
MY:jf
I:\Planning Applications\Re-Zoning\2010W06-10\Memo Clerk Draft By-law Chart (Bicent. Logo).doc
Attachments By-law Text
By-law Schedule
The Corporation of the City of Pickering
. �2�
By-law No: 7116/11
,
Being a by-law to amend Restricted Area Zoning By-law
' 3037, as amended by By-laws 2623/87; 3450/90 and
6696/06, to implement the Official Plan of the City of
. Fickering, Region of Durham,. North Fart of Lot 2, .
Concession 5, City of Pickering. (A 6/10) : , �
Whereas the Council of The Corporation of the City of Pickering deems it desirable fo `
enact a tempora_ry use by-law for a period of three years to permit the establishment of
a dog daycare and bo'arding facility with an ancillary retail store on the lands, being
North Part of Lot 2, Concession 5, in the City of Pickering;
Now therefore the Council of The Corporation of the City of Fickering hereby enacts as
follows:
1. Text Amendment _ '
Section 5.(1) of By-1aw 2623/87, as amended, is hereby further amended by
adding thereto new subsection (d) after subsection (c) as follows:
(d) "Exception ("CLR8-DD° Zone)
(i) Despite any provisions in this By-law to the contrary, in addition to
_ any other uses permitted under the "CLR8" zone, a dog daycare and
boarding facility shall be permitted until March 21, 2014 on the lands
designatEd "�LR8-DD" (North Part of Lat 2, Concession 5) on
Schedule "!" attached hereto in accordance with the following
provisions:
A. The maximum number of dogs permitted within a dog daycare
and boarding facility at any one time shall be 30;
B. A dog daycare and. boarding facility shall be permitted to
operate.within an accessory structure, with a maximum height
` of 5.5 metres;. , _ _
- C. , An outdoor exercise area sliall be provided in the rear yard
and shall be set back a minimum of 10.0 metres from all
, ` property lines; .
�
By-law No. 7116/11 Page 2
D. A maximum of one retail store to be maximum of 50 square � 2%
metres gross floor area shall be permitted for the sale of
- products ancillary to a dog daycare and boarding facility;
E. An ancillary retail store shall not be permitted within an
accessory structure;
F. In addition to the parking requirements for a detached
dwelling, a minimum of 5 parking spaces shall be provided
and maintained on-site.
-
(ii) For the purpose of this subsection thefollowing definition shall apply: '
"Dog Daycare and Boarding Facility° - shall mean a facility in which I�,
the daytime care of dogs is provided and shall include the overnight
boarding of dogs in a group environment, but shall not include the
� breeding or sale of dogs, or a veterinary clinic.
2. By-law 3037
- By-law 3037, as amended by By-laws 2623/87, 3450/90 and 6696/06 is hereby
-' further amended only .to the extent necessary to give effect to the provisions of
this By-law as set out`in Section 1 above, and as set out on Schedule "I" attached
hereto. Definitions and subject matter not specifically dealt with in this By-law
shall be governed by the relevant provisions of By-law 3037, as amended.
3. Effective Date
This By-law shall come into force in accordance with the provisions of the
Planning Act.
, By-Law read a first, second, and third time and finally passed this 21 S' day of March, 2011.
David Ryan, Mayor
Debbie Shields, City Clerk :
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SCHEDULE I TO BY-LAW 2623�
PASSED THIS 1 1 th ;
DAYOF Januar� 1988 .
AMENDED BY BY-LAW 3450�90
�_FURTHER AMENDED BY BY-LAW 669 6�06
FURTHER AMENDED BY BY-LAW 71 1 6 1 1
MAYOR,
�I
, CITY CLERK
To:
From
d�ll
nx
'p Q��
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tati BICENTENNIAL 20��
Debbie Shields
City Clerk
Neil Carroll
Director, Planning & Development
Copy: Chief Administrative Officer
Director, Community Services
Director, Office of Sustainability -
Division Head, Engineering Services
Supervisor, Customer Care
Subject: Road Closures/Conveyances and Dedication Related to the
Duffin Creek Water Pollution Control Plant Expansion
File: L4650-022/Roadded.524 -
Road Closures/Conveyances
Me�mo
12°
February 25, 2011
In accordance with Council Resolution #148/06 and Superior Court of Justice Minutes of
Settlement (Court File No. 63891/09) between the City and The Regional Municipality of York,
staff have initiated the process of closing the road allowances required to accommodate the Duffin
Creek Water Pollution Control Plant expansion and conveying them, along with other lands to The
Regional Municipality of York (York)/The Regional Municipality of Durham (Durham) and the
Toronto and Region Conservation Authority (TRCA).
The roads/lands being stopped-up and closed and/or conveyed are as follows (see location map
attached):
(a) Montgomery Park Road, between McKay Road and Jodrel Road, being the Road Allowance
befinreen Ranges 2 and 3, BFC, being Part 2, 40R-24976, save and except Part 1, 40R-2593;
(b) Susan Drive, Plan 440, being Part 1, 40R-24977;
(c) Beachview Drive, Plan 422, being Part 3, 40R-24977;
(d) Part Lakeview Drive (aka Jodrel Road), Plans 406 and 422, being Part 5, 40R-24977;
(e) Part Lakeview Drive (aka Jodrel Road), Plans 406 and 422, being Part 7, 40R-24977;
(fl Maple Drive, Plan 422, being Part 8, 40R-24977;
(g) Ingrid Road, Plan 440, being Part 9, 40R-24977;
(h) Block D, Plan 422, being Part 2, 40R-24978;
(i) Unnamed Lane, Plan 422, being Part 3, 40R-24978;
Q) Unnamed Lane, Plan 440, east of Unnamed Road, being Part 5,.40R-24978;
(k) Unnamed Road, Plan 440, soufh of Ingrid Road, being Part 6, 40R-24978;
(I) Sandra Drive, Plan 440, being Part 8, 40R-24978;
1
(m� �nQnamed Lane, Plan 440, west of Sandra Drive, being Part 10, 40R-24978;
(n) Conmara Avenue, Plan 406;
(o) Montgomery Park Road befinreen McKay Road and Jodrel Road being the Road Allowance
befinreen Ranges 2 and 3, BFC, being Part 4, 40R-24975 (closed by By-law 372/76 and
By-law 3593/90);
(p) Part of Montgomery Park Road, befinreen McKay Road and Jodrel Road being the Road
Allowance befinreen Ranges 2 and 3, BFC, being Part 1, 40R-2593 (closed by By-law
371 /76);
(q) Station Road being the Road Allowance befinreen Lots 16 and 17, Range 2, BFC, being Part
3, 40R-24975 (closed by By-law 371 /76); and
(r) Station Road befinreen McKay Road and Montgomery Park Road, being the Road Allowance
befinreen Lots 16 and 17, Range 3, BFC and Part of Lot 17, Range 3, BFC, Part 1, 40R-497,
being Part 2, 40R-24975 (closed by By-law 372/76), save and except Part 1, 40R-3964.
While none of the above-noted roads are being used for the purposes of travel, items (a) through
(n) are dedicated as public highways and must be closed prior to their disposal. The lands set out
in items (o) through (r) were previously closed by By-laws 371/76, 372/76, 3593/90 and form part
of the attached draft by-law for the purpose of deeming them surplus to the City.
All of the roads, save and except item (e) part of Lakeview Drive, being Part 7, 40R-24977 and
item (n) Conmara Avenue, will be conveyed to York/Durham (for nominal consideration $2.00)
pursuant to Council Resolution #148/06 and the Minutes of Settlement between the City and York.
The roads identified in items (e) part of Lakeview Drive, being Part 7, 40R-24977 and (n) Conmara
Avenue are located outside the expansion boundary however, once the surrounding roads are
closed and conveyed to York/Durham, they will both be considered remnant. Accordingly, as
TRCA owns the lands generally surrounding part of Lakeview Drive, being Part 7, 40R-24977 and
Conmara Avenue, it is recommended that they too be closed and conveyed to TRCA (for nominal
consideration $2.00) for consolidation with their lands. The lands will be conveyed pursuant to the
Management Agreement between TRCA and the City which recognizes the waterfront trail within
TRCA lands. The Director, Community Services and Division Head, Engineering Services concur
with the recommendation to convey these lands to TRCA.
All of the road allowances required to be closed prior to their disposal are being closed pursuant to
the Municipal Act, the City's Notice Policy and where necessary, with the consent of Public Works
and Government Services Canada (road allowances that extend into Lake Ontario).
Notice respecting these road closures will have been published in the local newspaper and on the
City's website for two consecutive weeks prior to the road closing by-law being considered at the
March 21, 2011 Council meeting.
Attached is a draft by-law giving authority to formally close and convey the above-noted road
allowances/lands, subject to easements, if necessary.
February 25, 2011 Page 2
Road Closures/Conveyances and
Dedication Related to the Duffin Creek Water
Pollution Control Plant Expansion
Road Dedication
131
Title searches to all of the above-noted road allowances revealed that a small triangular parcel
located within the McKay Road road allowance (Part 1, Plan 40R-3964, shown on attached
mapping) was inadvertently stopped-up and closed as a public highway by By-law 372/76.
As this parcel is located outside the plant expansion boundary and will remain in the ownership of
the City as part of McKay Road, it should be rededicated as a public highway.
Attached is a draft by-law giving authority to dedicate Part 1, Plan 40R-3964 as a public highway
(McKay Road) under the jurisdiction of the City of Pickering.
The attached draft by-laws are for the consideration of City Council at its meeting scheduled for
March 21, 2011.
�
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Attachments
February 25, 2011 Page 3
Road Closures/Conveyances and
Dedication Related to the Duffin Creek Water
Pollution Control Plant Expansion
132
�
The Corporation of the City of Pickering
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Being a by-law to stop-up and close various
road allowances as public highways, declare
lands surplus to the Corporation and
authorize conveyances to The Regional
Municipality of York, The Regional
Municipality of Durham and Toronto Region
and Conservation Authority in support of the
Duffin Creek Water Pollution Control Plant
expansion.
Whereas, pursuant to the Municipal Act, the Council of the City may pass by-laws to
dispose of lands and to stop-up a highway, or part thereof, and to authorize its sale or
the sale of a part thereof; and
Whereas, Notice oi
compliance with the
closing of a highway.
133
this By-law has been published for finro consecutive weeks in
Municipal Act and Public Notification By-law 6166/03 relating to the
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. The following highways or portions of highways are hereby stopped-up and
closed to both vehicular and pedestrian traffic:
■ Part of Montgomery Park Road, between McKay Road and Jodrel Road,
being the Road Allowance befinreen Ranges 2 and 3, BFC, being Part 2, Plan
40R-24976 save and except Part 1, Plan 40R-2593
� Susan Drive, Plan 440, being Part 1, Plan 40R-24977
■ Beachview Drive, Plan 422, being Part 3, Plan 40R-24977
■ Lakeview Drive, (aka Jodrel Road) Plans 406 and 422, being Parts 5 and 7,
Plan 40R-24977
■ Maple Drive, Plan 422, being Part 8, Plan 40R-24977
■ Ingrid Road, Plan 440, being Part 9, Plan 40R-24977
■ Block D, Plan 422, being Part 2, Plan 40R-24978 �
■ Unnamed Lane, Plan 422, being Part 3, Plan 40R-24978
■ Unnamed Lane, Plan 440, east of Unnamed Road, being Part 5, Plan
40R-24978 �
■ Unnamed Road, Plan 440, south of Ingrid Road, being Part 6, Plan
40R-24978
■ Sandra Drive, Plan 440, being Part 8, Plan 40R-24978
■ Unnamed Lane, Plan 440, west of Sandra Drive, being Part 10, Plan
40R-24978
■ Unnamed Street (aka Conmara Avenue), Plan 406
By-law No.
Page 2
2. That the above-noted highways or portions of highways and:
■ Part of Montgomery Park Road between McKay Road and Jodrel Road being
the Road Allowance between Ranges 2 and 3, BFC, being Part 4, Plan
40R-24975 (closed by By-law 372/76 and By-law 3593/90)
■ Part of Montgomery Park Road between McKay Road and Jodrel Road being
the Road Allowance between Ranges 2 and 3, BFC, being Part 1, Plan
40R-2593 (closed by.By-law 371R6)
■ Station Road being the Road Allowance befinreen Lots 16 and 17, Range 2,
BFC, being Part 3, Plan 40R-24975 (closed by By-law 371/76)
■ Station Road between McKay Road and Montgomery Park Road, being the
Road Allowance between Lots 16 and 17, Range 3, BFC and Part of Lot 17,
Range 3, BFC, Part 1, 40R-497, being Part 2, Plan 40R-24975 (closed by
By-law 372/76), save and except Part 1, 40R-3964
are deemed surplus to the needs of the Corporation and shall be offered for sale,
for nominal consideration ($2.00) to The Regional Municipality of York, The
Regional Municipality of Durham and Toronto Region and Conservation
Authority, subject to any required easements.
3. The Corporation of the City of Pickering shall ensure that all utility easements
over any of the lands are conveyed for nominal consideration ($2.00).
4
The Mayor, City Clerk, Director, Planning & Development and Solicitor for the
City are authorized to obtain and execute all documentation necessary to effect
the stopping-up and closing of the above-noted highways or portions of highways
__� �_ _�__. ��_ ___...,yances of the lands set out herein.
id third time and finally passed this 21 st day of March,
David Ryan, Mayor
Debbie Shields, City Clerk
',,������
The Corporation of the City of Pickering
135
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Being a By-law to dedicate certain lands
within the City of Pickering, Regional
Municipality of Durham as public highway.
Whereas The Corporation of the City of Pickering is the owner of certain lands lying
within Pickering and wishes to dedicate them as public highway.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
That part of the road allowance between Lots 16 and 17, Range 3, BFC,
Pickering, being Part 1, Plan 40R-3964, is hereby dedicated as public highway
(McKay Road).
By-1aw read a first, second and third time and finally passed this 21 st day of March,
2011.
David Ryan, Mayor
Debbie Shields, City Clerk
Roadded.524
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Attendees: Keith Falconer, Chair
Terence Arvisais, Co-Chair
Councillor O'Connell
� Aisha Natifa-Heywood
Stephen Little
Donna Manning
Donald Tierney
Sue Wilkinson
Prem Noronha-Waldriff
Lisa Harker, Recording Secretary
Absent: Ida Fogo
Gwelda MacDonald-Tuttle
Minutes / Meeting Summary
Accessibility Advisory Committee
Wednesday, January 26, 2011
7:00 pm
Main Committee Room — Civic Complex
Item / Details & Discussion 8� Conclusion Action Items / Status `
Ref # (summary of discussion) (include deadline as
appropriate)
1.0 Welcome PNW
P. Noronha-Waldriff welcomed members to their first meeting
and had everyone introduce themselves. P. Noronha-Waldriff
provided a Power Point presentation which outlined the
responsibilities of the Committee and past successes.
2.0 Election of Chair and Vice Chair A��
P. Noronha-Waldriff outlined the process involved in the �
election of the Chair and Vice Chair and requested nominations
from Committee members.
Moved by Terry Arvisais
Seconded by Stephen Little
That Keith Falconer be appointed as Chair to the Accessibility
Advisory Committee.
CARRIED
Moved by Stephen Little
Seconded by Keith Falconer
That Ter Arvisais be ap ointed as Vice Chair to the
Page 1
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Accessibility Advisory Committee.
CARRIED
K. Falconer thanked S. Little for all of his hard work as Vice
Chair last term.
3:0 Ado tion of Minutes — November 3, 2010 All`
Action items were reviewed and updates were provided.
Moved by Councillor O'Connell
Seconded by Sue Wilkinson
That the minutes of the November 3, 2010. meeting be adopted.
' CARRIED
4:0 Accessibilit Awareness Event � A��
K. Falconer and P. Noronha-Waldriff provided an overview of
the plans in place for the Accessibility Awareness Event. P.
Noronha-Waldriff suggested changing the tentative date to
November 5th to coincide with the Rick Hansen Retay event. It
was determined that doing so would be beneficial for the
success of the first Accessibility Awareness Event. Direction
was given for staff to proceed with the date of November 5t". P. Noronha-Waldriff to
action
Discussion ensued regarding the budget for the event. .
Councillor O'Connell stressed the importance of obtaining
corporate sponsors for this event.
5.0 2010 Election — Post Election< Re ort LH
L. Harker provided a brief overview of the 2010 Post Election
Report on Accessibility initiatives undertaken, and advised the
Committee that the Clerk's Office will continue to accept
recommendations and/or feedback for the 2014 Elections.
A question and answer period ensued. �
6A 2011 Work lan All
Discussion ensued with respect to the 2011 Workplan. The
Committee agreed to build upon the 2010 Workplan, and are to
bring their suggestions and comments to the February meeting All members to actiort
for review.
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Moved by Stephen Little
Seconded by Aisha Natifa-Heywood
That the Accessibility Advisory Committee recommend that
Reports to Council templates now include a"Accessibility
Implications" field for employees to complete when writing a
Report.
CARRIED
7.0 `Other Business ' All
7.1) S. Little would like to include on the next agenda a piece of
correspondence that he submitted to the Committee on L. Harker to action
November 3, 2010. This correspondence outlines suggestions
for the Committee to review for the 2011 Workplan.
7.2) Councillor O'Connell suggested that the Committee review
a scoring or grading scheme far the accessibility of structures,
plazas, etc.
7.3) P. Noronha-Waldriff advis��d the Committee that
nominations for the 2010 Civic Awards are being accepted until
February 10. If Committee members have any nominations they
are to forward to P. Noronha-V`Jaldriff.
7.4) P. Noronha-Waldriff distributed copies of the 2011 Annual
Accessibility Plan for members.
7.5) S. Wilkinson advised the Committee that she would be S. Wilkinson to action
inviting the Durham Deaf Associational to attend the following
meeting.
7.6) K. Falconer enquired as to when new Committee members P. Noronha-Waldriff to
would be receiving Accessible Customer Service training. P. action
Noronha-Waldriff to set up in early 2011.
8.0 Next Meetin , AII
• February 23, 2011 or March 2, 2011 (TBD) .
Meeting Adjourned: 8:20 pm
Copy: City Clerk
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Minutes/Meeting Summary
Sustainable Pickering Advisory Committee
Tuesday, February 8, 2011
10 am
Pickering City Hall, Main Committee Room
One The Esplanade
Attendees: � Doug Dickerson, City Councillor, Ward 2
Peter Rodrigues, Regional Councillor, Ward 3
. Tom Melymuk, Director, Office of Sustainability
Lynn Winterstein, Manager, Marketing & Business Development
Kristy Kilbourne, (Acting) Caordinator, Sustainability
Renee Michaud, Executive Assistant, Council (Recording Secretary)
Absent: Dave Ryan, Mayor — Regrets
David Pickles, City Councillar, Ward 3-Regrets
Item/ Details & Discussion & Con�lusion Action Items/Status
Ref # (surnmary of discussion) (include deadline as
� � ' a ro� riate ��� y
1. Committee A ointments Chair & Vice-Chair T. Mel muk
Nomination for Chair and Vice-Chair were discussed.
Tom to chair this meeting and Committee Appointments will
be selected at the next meeting.
2. Sustainable Pickerin 2011 Fte orts to Council T. Mel muk
Tom advised that they are targei:ing the March 7t" Council meeting
for a report on the City's Sustainable Pickering program.
The 2011 Sustainable Pickering Work Plan includes the following:
1. Completion of the Measuring Sustainability Progress Report
2. Planning and implementation of Sustainable Pickering's
Earth Hour Celebration
3. Continued Expansion of Sustainable Pickering Community
Engagement Programs
4. Ongoing action and monitoring on the City's current
performance with respecfi to corporate and community
energy use and greenho�ase gas emissions �
5. Participation in various sustainability events and programs
6. Continued work on Sustainable Placemaking
7. Continued promotion and expansion of the Sustainable
. Pickering community contribution program
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�
General Discussion on 2011 wo�k plan: �
• Councillor Dickerson stated that work on the Seaton
Sustainable Development Guidelines should be the top
priority on the work plan for immediate attention
• Councillor Rodrigues stated that there should be no reason
that developers cannot meet the guidelines
• T. Melymuk mentioned that the City's consultants are Schedule a separate
drafting the guidelines and suggested that a.meeting can be meeting with
arranged for the committ�e members to review and finalize Councillors to discuss
them within the few weeks guidelines only.
• K. Kilbourne mentioned that planning is well underway for
Sustainable Pickering's E,arth Hour celebration to be held in
conjunction with the 2011 Sustainable Pickering Day on
Saturday, March 26th. Fiarther details to follow.
• L. W'interstein indicated that through a CAO's office initiative,
staff have been selected for training on networking tools �
such as RSS Feed, Twitter, Blog, etc. Both the Coordinator,
Sustainability and the Ecanomic Development Officer wifl be
trained. �
• The City of Picke�ing is p�rticipating in the 2011 Town Hall
Challenge which is North America wide. Participating Measuring Sustainability
municipalities look at theqr usage for electricity and gas from Report to be provided to
meter readings and compare with other municipalities to find Councillor Rodrigues for
out how well we are doing in compacison his review.
• L. Winterstein mentioned that this provides excellent
' networking opportunities fior the city to be recognized as a
leader as a sustainable community
3. Susfainable Pickering's Eartlh Hour Cetebration L. Winterstein
-' March 26, 2011 ` K. Kilbourne
• Scheduled for Saturday;, March 26, 2011 at the Pickering
Town Centre
• Event was very successful last year
• Great opportunity to engage with the public .
• The design concept is being finalized. Various displays
and the Bicentennial booth will be featured
• Marketing promotion on both the City's and the PTC's
websites. Signage will be featured in stands and cube
display units at all mall entrances immediately following
March break �
• Earth Hour and Sustain�ble Pickering Day advertising to
be included in our Community Page ad and also through
a joint marketing venturE� with the Region and other
municipalities which will be promoted across the Region
• Encourage community to participate in events by
promoting On-line Earth Hour Pledge, family activities,
give-aways, and prizes
• Cake contest for staff wl�o take the Earth Hour Pledge
•�Councillor Dickerson inclicated a need to measure what
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residents are doing the other 364 days of the year with a
goal being to sustain interest through community
engagement processes. ,
• Possible future engagennent might include a municipal
event to be held in the evening for Earth Hour next year
to en a e residents. �
4. !2011 Contribution Pro ram T. Mef"muk
T. Melymuk circulated a list of fihe 2010 contributors and
potential contributors. Total collected in 2010 was $10,000.
The committee was hoping for greater participation from
companies in 2010. �
T. Melymuk advised that staff will review and amend the listing for
2011 as appropriate. The program will also be promoted more
on our website.
Councillor Rodrigues advised that it would be beneficial to
place additional emphasis on the benefits received by
companies that contribute, i.e. logos advertised on our website,
increas�d recognition in the coimmunity. And to look into further
benefits such as an annuat plaque in City Hall to display
contributors names.
5. ' Sustainable Placemaking � T. Melymuk :
- Sustainable Cif' Buildin Framework �
T. Melymuk circulated a copy c►f the Sustainable Placemaking
Framework concept.
Currently working with IBI + Yo�ung & Wright consultant to
develop the framework, which 'Nnvolves two parts: "Building a
Sustainable City" and "Living and Working in a Sustainable
City".
The "Building a Sustainable City" part involves an integrated �
look at six disciplines: ,
• Land use planning
• Transportation planning
• Urban design
• Infrastructure engineering
• Environmental management
• Energy management
The goal is to develop the framework as a corporate best
practice. There will also be opportunities to share our
experience and information with other organizations and
munici alities.
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T. Melymuk mentioned that the Planning & Development
Department will now be consid��ring this framework when
evaluating development proposals, and undertaking new
studies (e.g. Downtown Intensification Study).
Councillor Rodrigues expressed interest in this concept and
noted that the disciplines altho�agh integrated with each other
are also interdependent. He advocated a need to acknowledge
that continued growth is not necessarily sustainable.
6. Other Business � All
Councillor Dickerson mentioned that the FCM's 2011 T. Melymuk to review
Sustainable Communities Mission is being held in Quebec from mission and confirm
August 7 to 12, 2011. In the past one elected official and one who is eligible to
staff person have been able to attend. (See link attend.
http://qmf.fcm.ca/Communitv Enerav Mission/)
Councillor Dickerson mentioned the educational value of this
Mission and indicated that we should make every effort to �
attend.
L. Winterstein mentioned that C;hantal Whitaker will be back
from Maternity Leave on March 14th and there will be a couple
weeks overlap before Kristy's contract ends.
7. Next Meeting All
It was suggested to coordinate future meeting dates with the Dates to be provided
Site Plan Committee meetings. at next meeting for
review and a roval.
Meeting Adjourned: 12:15 pm
Copy: City Clerk
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Present:
David Johnson
Eric Newton
Bill Utton
Shirley Van Steen
Also Present:
Ross Pym, Secretary-Treasurer
Lesley Dunne, Assistant Secretary-l�reasurer
Absent:
Tom Copeland
(I) Adoption of Aqenda
Moved by Eric Newton
Seconded by Bill Utton
Committee of Adjustment
Meeting Minutes �
Wednesday, February 9, 2011
7:00 pm
Main Committee Room
That the agenda for the Wednesday, February 9, 2011 meeting be adopted.
Carried Unanimously
(II) Adoption of Minutes
Moved by Bill Utton
Seconded by Eric Newton
That the minutes of the 1St meeting of the Committee of Adjustment held
Wednesday, January 19, 2011 be adopted.
Carried Unanimously
1
��� o� - Committee of Adjustment
��� Meeting Minutes
�"� ��� � � Wednesday, February 9, 2011
7:00 pm
. Main Committee Room
(III) Reports
(Deferred from the January 19, 2011 Meeting)
P/CA 03/11 — P. Lambrinos - Amended
1958 Glendale Drive
(Lot 33, Plan 521)
City of Pickering
The applicant, as amended requests relief from Zoning By-law 3036 to permit a
maximum height of 4.5 metres for a proposed detached garage, whereas the by-law
requires a maximum building height of 3.5 metres for any accessory structure in
a residential zone.
The applicant requests approval of this variance in order to obtain a building
permit.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending refusal.
Peter Lambrinos, owner, was present to represent the application. William
Churchill of 1962 Glendale Drive and Brad Suckling of 1213 Canborough
Crescent were present in favc►ur of the application.
Peter Lambrinos noted the proposed detached garage is to maintain vintage
vehicles. Peter Lambrinos also noted there are other garages in the surrounding
neighbourhood that are similar to his proposed garage. Since the last meeting
he has spoken with Brad Suckling regarding the height of the proposed detached
garage as well as the large trses at the rear of the property.
Brad Suckling noted that he is in support of the amended height of 4.5 metres for
a proposed detached garage �and is willing to work with the applicant.
Moved by Eric Newton
Seconded by Bill Utton
That application P/CA 03/11 by P. Lambrinos, be Refused on the grounds that a
maximum height of 4.5 metre� for a proposed detached garage is a major
variance that is undesirable fo� the appropriate development of the land and not
in keeping with the general intent and purpose of the Zoning By-law.
Carried
2
��� a� - Committee of Adjustment
��� Meeting Minutes
- �- � Wednesday, February 9, 2011
7:00 pm
Main Committee Room
Vote
David Johnson in favour
Eric Newton in favour
Bill Utton in favo�r
Shirley Van Steen oppos�d
2. P/CA 04/11 — D. Lazaridis
519 Sheppard Avenue
(North Part of Lot 30; Brocken Frontage Concession Range 3,
Parts 2 & 6, 40R-23855)
City of Pickering
The applicant requests relief firom Zoning By-law 3036, to permit a reduced
westerly side yard width of 1.2 metres, a rear yard depth of 4.0 metres and a
maximum lot coverage of 38 percent for a proposed two-storey dwelling with an
uncovered deck; whereas the by-law requires a minimum side yard width of
1.8 metres, a minimum rear yard depth of 7.5 metres and a maximum lot
coverage of 33 percent.
The applicant request approv�l of these variances in order to obtain a building
permit for the proposed detached dwelling. .
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions.
Written comments were also received from the City's Development Control
Manager advising a 3.05 metre wide easement may exist on the west side of the
lot and although there are no initial concerns with the recommended variance,
the placement of the proposed dwelling would not be permitted within the
easement.
Amanda Lazaridis, agent, was present to represent the application. No further
representation was present in favour of or in objection to the application.
3
��� o� - Committee of Adjustment
��� Meeting Minutes
�� �- � � Wednesday, February 9, 2011
L
7:00 pm
Main Committee Room
Moved by Shirley Van Steen
Seconded by Bill Utton
That application P/CA 04/11 by D. Lazaridis, be Approved on the grounds that
proposed reduced westerly side yard width of 1.2 metres, a rear yard depth of
4.0 metres and a maximum Icat coverage of 38 percent are minor variances that
are desirable for the appropriate development of the land, and in keeping with
the general intent and purpose of the O�cial Plan and the Zoning By-law,
subject to the following conditions:
That these variances apply only to the proposed two-storey building with an
uncovered rear deck, as generally sited and outlined on the applicant's
submitted plans with this application.
2. Prior to the approval of a� building permit, the owner provides to the City's
satisfaction that the eas�ment within the lands described as Part 6, 40R-
23855 has been abandoned or the decision to permit the 1.2 metre west
side yard width shall become null and void.
3. That the width of the proposed rear deck does not exceed 5.0 metres.
4. That the applicant obtain�s a building permit for the proposed construction
by February 8, 2013, or t;his decision shall become null and void.
Carried Unanimously
3. P/CA 05/11 — C. Marshall
1897 Woodview Avenue
(Part Lot 24, Plan 329, Block 45, Part Block 44,
Plan 40M-1700, Part 2, 3, 4 40R-17588)
City of Pickering
The applicant requests relief from Zoning By-law 3036 to permit a lot frontage of
24 metres, a lot area bf 1,644 square metres, a front yard depth of 4.5 metres,
side yard width of 1.2 metres and a lot coverage of 33 percent for a proposed
two-storey dwelling, whereas the by-law requires a minimum lot frontage of
60 metres, a lot area of 8,000 square metres, a front yard depth of 12.0 metres,
a minimum side yards widths of 3.0 metres and a maximum lot coverage of
10 percent.
The applicant requests approval of this variance in order to obtain a building
permit for a proposed two-storey dwelling.
�
��� o� - Committee of Adjustment
��� Meeting Minutes
°° `� �- � � Wednesday, February 9, 2011
7:00 pm
Main Committee Room
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department recommending approval subject to
conditions and to revise side yard widths to 1.8 metres. Written comments were
also received from Brain Muri•ay of 1899 Woodview Avenue in objection to the
application.
Correspondence received from Brian Murray.expressed several concerns with the
application; requesting clarification on the placement of the proposed finro-storey
dwelling and to ensure that it does not extend beyond the property line of the
garage of the existing dwellinc� at 1899 Woodview Avenue as this will block
daylight and detract from the appearance. Brian Murray is also requesting that the
cedar fence as well as the heciging along the property line be left and not removed.
Craig Marshall, owner, was present to represent the application. Paul &
Charlene Trauzzi of 1883 Woodview Avenue were present in objection to the
application. James Trauzzi of 30 Windebanks Drive was present to obtain
additional information on the �application.
Craig Marshall indicated he supports the staff recommendation to revise the side
yard widths to 1.8 metres. In response to questions, Craig Marshal noted that he
will be demolishing the existing dwelling, move the dwelling toward the rear of
the property and will save as many trees as possible. Craig Marshall clarified
that the purpose of the application was to establish a building envelope and that
he would be placing the new dwelling within the building envelope and that it may
not be exactly as shown on his submitted plan.
Paul Trauzzi indicated he lives directly south of the subject property and
expressed several concerns uvith the application; decrease in property value, loss
of trees in the front yard, drivE�way location, 1.2 metre side yard widths are too
close to the property lines, questioned why the dwelling is being built so close to
the road and the possible removal and/or damage to the cedar hedges during
construction.
Moved by�Bill Utton
Seconded by Shirley Van Steen
That application P/CA 05/11 by C. Marshall, be Approved on the grounds�that
the proposed lot frontage of 24 metres, lot area of 1,644 square metres, front
yard depth of 4.5 metres, side yard widths of 1.8 metres and lot coverage of
33 percent to the proposed finro-storey dwelling are minor variances that are
desirable for the appropriate development of the land, and in keeping with the
general intent and purpose of the Official Plan and the Zoning By-law, subject to
the following conditions: �
5
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Committee of Adjustment
Meeting Minutes
Wednesday, February 9, 2011
7:00 pm
Main Committee Room
1. That these variances apply only to the proposed two-storey dwelling, as
generally sited and outlined on the applicant's submitted plans with this
application subject to the revised side yard widths.
2. That the applicant obtains a building permit for the proposed construction
by February 8, 2013, or this decision shall become null and void.
Carried Unanimously
(IV) Adiournment
Moved by Shirley Van Steen
Seconded by Eric Newton
That the 2"d meeting of 201.1 the Committee of Adjustment be adjourned at
7:42 pm and the next meetiny of the Committee of Adjustment be held on
Wednesday, March 2, 2011.
Carried Unanimously
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Assistant Secretary-Treasurer
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Minutes
Advisory Committee on Diversity
February 10, 2011
7:00 pm
Meeting Room 4
Attendees: Councillor Ashe
Kirk Mark, Chair, Community Appointee
Carlisle Miller, Community Appointee
Devinder Kaur Panesar, Community Appointee
Catherine Reidt, Community Appointee
Jacob Yacoumidis, Community Appointee
Anusheh Awad, Pine Ridge Secondary School [YOU]nity
Margaret Cazarus, Valley Farm Public School
Christy Harper, Pickering Public Library
Marisa Carpino, City of Pickering
Linda Roberts, Recording Secretary
Absent: Cheryl Rock, Durham District School Board
Renee Premdas [YOU]nity
Lalita Persaud [YOU]nity
Keith Richards, Durham Regional Police Service
Alma Sandoval, Hispanic Canadian Alliance of Ontario
Fred Gibson, Pickering Carib Canadian Gultural Association
Sylvie Morel-Foster, Durham Catholic District School Board
Item /
Ref #
iils & Discussion &
nary of discussion) '
;onclusion
1.0 Welcome
K. Mark welcomed members and guests to the meeting and
introductions were made around the table. He then
introduced Audrey Andrews, the first delegation from the
Region of Durham.
Audrey Andrews, Manager, Diversity & Immigration Program
with the Region of Durham, appeared before the Committee
and through the use of a power point presentation provided
an overview of the Durham Immigration Portal. She
explained the objectives of the Durham Immigration Portal,
which is an online information bank which facilitates and
supports the integratian of new residents and businesses into
the Region. She noted this is a collaboration that involves
numerous agencies and organizations from both public and
private sectors, noting M. Carpino's involvement with the
creation of this program as well.
CORP0228-2/02
adline as
).
All
Page 1
She provided examples by walking the Committee through
the website, reviewing the various sections and links as well
as the various tools. She also provided handouts of their
publication.
A question and answer period ensued.
K. Mark introduced the next delegation, Rizwan Mohammad
and Nelson O'Sullivan, representatives from Muslim Youth
Canada and the Canadian Council of Muslim Women. R.
Mohammad addressed the Committee with respect to the
issue of bringing youth together from all diverse communities.
He explained their goal to explore a means to put together a
forum in this area and urged the Committee to share their
thoughts in this respect.
General discussion ensued with the following suggestions
being made;
• offer an opportunity for youth to interact other than in a
classroom oriented environment
• providing information is the toughest challenge
• food sampling
� library — access teen services through the Pickering
Public Library C. Harper to action
• host a heritage day/week in schools
• engage in dialogue — building relationships — how can
they evolve to become leaders
• attend the March Break Camp hosted by [YOU]nity on
March 17 and 18
• long term youth strategy
� document findings
K. Mark provided a brief overview of the Forum the
Committee hosts each year in March.
M. Carpino noted that the City of Pickering is currently
working on a Cultural Strategic Plan.
Agenda/Approval of Minutes
Moved by J. Yacoumidis
Seconded by C. Miller
That the Minutes of the January 6, 2011 meeting of the
Advisory Committee on Diversity be approved.
Carried.
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CORP0228-2/02
K. Mark reviewed the action items. M. Carpino provided an
update with respect to a potential partnership with Durham
College to assist in the survey. She noted we need an
overview of what we want, with some suggestions�being
made;
• not too long
• more focused approach — choose one or two topics
• define "diversity"
• measurable goals
Moved by C. Reidt
Seconded by J. Yacoumidis
That the Committee recommends that the position of an
ombudsperson be considered as a way to promote positive
community relations.
Carried
It was suggested that the following be incorporated into the
workplan;
1) Engage in a partnership with Durham College with respect
to the survey
2) Assessment of ombudsperson position
M. Carpino noted there are still updates to be made with
respect to the mandate and terms of reference. She noted
she would draft a 2011 workplan for discussion at the March M. Carpino to action
meeting.
3:0 � �Corre§��� ondence � � � A��
1) K. Mark provided a number of hand outs with respect to
information regarding Black History Month.
2) L. Roberts provided a handout with respect to a
celebration concert to be held on February 12 hosted by Club
Carib of Oshawa Inc.
4A" New Business
Event Updates
M. Carpino provided an update with respect to Heritage Day
which is taking place on February 26th at the Pickering Town
Centre. She provided the Committee with a copy of the
itinerary for the day. She noted two additional participants
which were not listed. K. Mark su ested Audre Andrews M. Car ino to action
Page 3
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from the Region of Durham be invited to participate as well.
All members were encouraged to participate and the
following members volunteered as follows:
J. Yacoumidis —11:00 am — 2:00 pm
C. Reidt —11:00 am - 2:00 pm
C. Miller — 2:00 pm — 4:00 pm
Councillor Ashe — 1:00 pm — 2:00 pm
C. Harper —12:30 pm — 3:00 pm
K. Mark — 12:00 pm
M. Carpino provided an update with respect to the writing
contest. She noted the winners have been selected. There
was a great representation of schools this year. The keynote
speaker for this year will be Shelley-Ann Brown from
Pickering. Invitations have gone out to the schools.
A. Awad provided an update with respect to [YOU]nity. She
noted the March Break Camp will take place March 17th &
18�". The schedule has been done. M. Carpino explained
the various means of advertising and of#ered to assist with
getting the information to the schools. D. Panesar suggested
tfie inclusion of additional information on the brochures
explaining more detail on what is to be expected at the camp.
M. Carpino will forward the information to the Committees'
school board representative, noting the need for the
superintendents to be informed.
M. Carpino provided an update on the Terms of Reference.
She noted she had canvassed the City of Toronto and the
Town of Oakville. She noted she will forward the information
received from Oakville via email to the members.
It was the general consensus of the Committee to table the
discussion of the mandate and terms of reference until the
April meeting.
5:0 ,, ( Next Me'eting & Adjournment;
The next meeting will be held March 10th, 2011. K. Mark
advised the Committee he will be out of the country and the
Vice-Chair, C. Reidt would chair the meeting.
Meeting Adjourned: 9:15 pm
Copy: City Clerk
CORP0228-2/02
M. Carpino to action
Page 4
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Attendees: Carlisle Miller, Community Appointee
Catherine Reidt, Community Appointee
Jacob Yacoumidis, Community Appointee
Christy Harper, Pickering Public Library
Keith Richards, Durham Regional Police Service
Lyndon Greene, Durham Regional Police Service
Marisa Carpino, City of Pickering
Minutes
Advisory Committee on Diversity
March 10, 2011
7:00 pm
Meeting Room 4
Absent: Councillor Ashe
Kirk Mark, Chair, Community Appointee '
Devinder Kaur Panesar, Community Appointee
Anusheh Awad, Pine Ridge Secondary School [YOU]nity
Margaret Lazarus, Valley Farm Public School
Cheryl Rock, Durham District School Board
Renee Premdas [YOU]nity
Lalita Persaud [YOU]nity
Alma Sandoval, Hispanic Canadian Alliance of Ontario
Fred Gibson, Pickering Carib Canadian Cultural Association
Sylvie Morel-Foster, Durham Catholic District School Board
Linda Roberts, Recording Secretary
Item /. Details &'Discussio`n & Conclusion Action ltems / Stafus
Ref # (summary. of discussion) (inc�ude dead�ine as
appropriate)
1.0 Welcome All
. C. Reidt welcomed everyone to the meeting and
introductions were made.
2.0 Delegations A��
Constable K. Richards, Diversity Coordinator, Durham
Region Police Services introduced his colleague Lyndon
Greene and informed the Committee that befinreen them they
would try to attend the meetings in order to provide Durham
Region Police Services representation on the Committee.
K. Richards provided an overview of the goals and objectives
of the Youth in Policing program. He noted they have
approximately 58 participants, who will receive all levels of
trainin , 2 hi h school co-o credits and leave the ro ram
Page 1
CORP0228-2/02
with 4 to 5 certifications. He also provided the following
information on the program; �
• age group is 14 — 17 years of age
• 8 week program
• purpose is to build community leaders and
ambassadors
• youth from this program go on to implement skills
learned by putting on a camp for 10 — 13 year olds
• deadline to apply is April 8, 2011
Durham Region Police Services promotes the program to
both school boards, community partners, YouTube, and on
the Durham Regional Police Service website. M. Carpino
will forward the information to the Cit 's website. M. Carpino to action
3.0 A enda/A roval of Minutes All
Moved by J. Yacoumidis
Seconded by C. Harper
That the Minutes of the February 10, 2011 meeting of the
Advisory Committee on Diversity be approved. '
Carried.
M. Carpino reviewed the action items, which were all
completed.
4.0 Corres ondence
M. Carpino informed the Committee that Council had
approved March 21, 2011 as International Day for the
Elimination Racial Discrimination.
5.0 ' New Business
a) Updates
Heritaqe Dav
M. Carpino provided an update with respect to Heritage Day
which was held on Saturday, February 26, 2011. The
members expressed their pleasure with the success of the
event.
M. Carpino noted that she would forward the date for 2012 to M. Carpino to action
Cecil Ramnauth of Devi Mandir.
Page 2
CORP0228-2/02
Diversity Forum
M. Carpino provided an update with respect to the Diversity
Forum. Nearly all winners will be in attendance with their
families and teachers. Shelley-Ann Brown is confirmed as
Guest Speaker. All committee members have been invited
and will be introduced at the event.
LYOUlnitv Event
M. Carpino provided an update with respect to the [YOUJnity
event. [YOU]nity were scheduled to present at the Pickering
Principals meeting of the Durham District School board to
promote the event. Many registrations have been received.
Devinder Panesar will be present for the camp and any other
committee members are welcome.
b) 2011 Work Plan
Discussion ensued with respect to the 2011 Work Plan with
the following suggestions being made;
• should "group" be included in the survey section
• look at the Community Engagement Plan in the Town
of Ajax for their definition of diversity
• remove "race relations & equity" and leave it at
"diversity"
• create mo're awareness of community cultural
organizations
M. Carpino will contact Councillor Ashe to inquire about
making the Committee aware of the events of various
communit cultural or anizations. M. Carpino to action
6.0 ' Other Business
M. Carpino provided a copy of the commemorative program
of the City of Pickering Bicentennial and highlighted the
committee information under Councillor Ashe's section.
Cecil Ramnauth advised the Committee that Devi Mandir will
be participating in the first annual Doors Open event in
Pickerin to be held on October 1, 2011.
7.0 Next Meetin &`Ad'ournment
The next meetin will be held April 14th, 2011.
Meeting Adjourned: 8:30 pm
Copy: City Clerk
Page 3
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Attendees:
Absent:
Mayor Ryan
Councillor O'Connell
Councillor Dickerson
Jim Berry
Kathleen Corcoran
Jim Dike
Keith Falconer
Minutes
Waterfront Coordinating Committee
February 17, 2011
7:00 pm
Tower Room
Jean Veronneau
Sean Wiley �
Arnold Mostert; Coordinator, Landscape & Parks Development
Linda Roberts, Recording Secretary�
Maureen Robbins
Patricia Short-Galle
Item/ Details & Discussion & Conclusion Action Items/Status
Ref # (summary of discussion) (include deadline as `
a ro riate
1. Welcome & Introductions
Mayor Ryan welcomed all newly appointed members as well
as returning members to the Waterfront Coordinating
Committee. He provided a brief overview of the goals and
objectives of the Waterfront Coordinating Committee.
Introductions were made around the table.
2, Discussion of Chair & Vice-Chair
Mayor Ryan provided an overview of the position of Chair and Vice-
Chair. He explained the role of Councillors as being a liaison
between the Committee and Council. He informed the Committee
that it was desirable to appoint a Chair and Vice-Chair from the �
citizen appointments in order to bring forward new ideas to the
Committee.
A brief discussion period ensued with respect to the appointments
and information was provided on the role of Chair and Vice-Chair.
Moved by J. Berry
Seconded by K. Falconer
Page 1
CORP0228-2/02
That Jim Dike be appointed as Chair to the Waterfront Coordinating
Committee.
Carried `
Moved by Counciltor Dickerson
Seconded by J. Veronneau
That Jim Berry be appointed as Vice-Chair to the Waterfront
Coordinating Committee.
Carried. �
3. 2011 Meetin Schedule
Discussion ensued with respect to the 2011 Meeting Schedule. L. Roberts to action
It was the consensus of the Committee to meet on the third
Thursday of each month, with the second month being a
tentative booking, if required.
4. Introduction of ongoing and upcoming projects along the
waterfront
Councillor O'Connell provided a.n update with respect to the
First Nations Trail, Western Gateway, noting Ministry approvals
have been received. It was suggested A. Mostert provide an A. Mostert to action
update at the next meeting.
Councillor O'Connell also provided updates with respect to the
Eastern Gateway project and the trail realignment. She
informed the members that York Region has consented to all
requests which had been put forward.
A. Mostert provided a brief outline of the future trail works and
the addition of public washrooms for the Linton Farmhouse,
which is currently in progress. He noted discussions are still
taking place with regards to the portion of work being done by
the City.
J. Dike suggested the members could walk the trail to get a
better understanding of the area. It was also suggested this
could possibly be done as a group venture sometime during
nicer weather.
A. Mostert will brin lans forward to the next meetin : A. Mostert to action
Page 2
CORP0228-2/02
Item / Details & Discussion & Conclusion
Ref # ' (summary of discussion)
5.
General discussion ensued with respect to the Frenchman's
Bay Rotary West Park and the connection of the, east and west
spit, as well as being a potential location for the Canoe Club. A
brief question and answer period ensued.
Action ltems /
�nclude deadiine as
J. Dike suggested that, an update on the Scudelleri property be A. Mostert to action
provided at the April meeting and that this item be placed on
the agenda.
Discussion ensued with respect to the western spit and the
possible funding potential through the WaterFront Regeneration
Trust.
J. Dike requested an update with respect to the Monarch Trail A. Mostert to action
and where we were at with regards to property acquisitions for
the April meeting.
J. Dike questioned whether there was anything the Committee
could embrace as projects to coincide with the Bicentennial.
Councillor O'Connell suggested possibly enhancing the
Committee's involvement in the Great Waterfront Trail
Adventure which is held in July.
Other suggestions were made including the possibility of a
winter Festival, partnering with PESCA and utilizing the
Petticoat Creek Park.
Next Meeti
The next meeting with be held on Thursday, April 21St
Meeting Adjourned: 8:00 pm
Copy: City Clerk
Page 3
CORP0228-2/02
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, Minutes/Meeting Summary
Pickering Museum Village Advisory Committee
Thursday, February 17, 2011
7:00 pm
Main Committee Room
Attendees: Laura Drake, Chair, Pickering Museum Village Advisory Committee
Rhonda Lawson, Vice-Chair, Pickering Museum Village Advisory Committee
Karen Chalmers, Pickering Museum Village Advisory Committee
Rose Cowan, Pickering Museum Village Advisory Committee
Karen Emmink, Pickering Museum Village Advisory Committee
Donald Hudson, Pickering Museum Village Advisory Committee
Bria�n James, Pickering Museum Village Advisory Committee
Dragos Nita, Pickering Museum Village Advisory Committee
Stuart Suckling, Pickering Museum Village Advisory Committee
Marisa Carpino, Supervisor, Culture & Recreation
Katrina Pyke, Coordinator, Museum Operations
Sandra Gelbard, Museum Program Assistant (Recording Secretary)
Absent: Bill McLean, Regional Councillor – Ward 2
Paul Savel, Pickering Museum Village Advisory Committee
Item/ Details 8� Discussion 8� Conclusion Action ItemslStatus
Ref # (summary of discussion) '(include deadline as
a ro riate
't. Welcome
Laura we.lcomed everyone. Laura apologized for being
absent last meeting. �
Mayor Dave Ryan dropped in for a couple of minutes to
welcome new and returning committee members. Mayor
Ryan thanked the Advisory Committee for all their hard work
and is looking forward to the upcoming year.
2. A roval of Minutes and A enda
Motion:
Moved by Rhonda Lawson
Seconded by Donald Hudson
That the minutes of January 20, 2011 be approved.
CARRIED
Motion:
Moved by Rose Cowan
Seconded by Stuart Suckling
That the agenda for February 17, 2011 be approved.
CARRIED
Page 1
CORP0228-2/02
Selection of Vice-Chair
Motion:
Moved by Rose Cowan
Seconded by Donald Hudson
That Rhonda Lawson be elected as the Pickering Museum
Village Advisory Committee Vice-Chair and act on Laura's
behalf when Laura is absent.
• CARRIED
Selection of Sub=Committee
Collection — Paul Savel, Chair
Karen Emmink and Rose Cowan
Restoration & Capital Expense — Rhonda Lawson, Chair
Dragos Nita and Karen Chalmers
Special Events — Laura Drake, Chair
Brian James, Stuart Suckling and Rose Cowan
Sub-Committee Re orts
Collections -
• work in progress
Restoration & Capital Expense
• work in progress
Special Events
• Katrina handed out the Pickering Museum Village's new 2
sided glossy. One side outlines the events in 2011 and the
other side is a walking tour guide.
March 3 & 4
• 1811 Pickering Council Re-enactment in Council Chambers
presented to all grade 5 students in Pickering.
March 16
• Settler Trail, 10:00 am — 2:00 pm �
April 19
• Volunteer Appreciation Reception in Council Chambers
May 8
• Mother's Day Tea at 12:00 — 2:30 pm, cost $20
Also, handed out was the Volunteer Opportunities Handbook.
Page 2
CORP0228-2/02
Other Business �
Laura asked "Where are we going?"
PMV Strategic Plan:
Rhonda presented and handouts
•"Pickering Museum Village, Draft Strategic Plan, Feb
17th, 2011 ". .
•"PMV Draft Strategic Plan — 2012 — 2016" includes Focus &
Goal
•"Work plan for Advisory Committee — 2011-12"
- this is a draft list that the Advisory feels is achievable
in 2011-12
Katrina mentioned that technology is an area where we should
be going. Brandon Gelbard, Computer Animation student at
Durham College and former museum staff and volunteer, is
working on an interactive program for the Museum Village's
website as part of his school project. �
Members asked about seeing the budget. Marisa advised Marisa
members that the 2010 Budget is on the city's web site at
cityofpickering.com and that she will share the 2011 Proposed
Budget for account 2744 at the next meeting.
AD HOC Committee on Steam Barn Development
Donald Hudson and Dragos Nita have offered to sit on this
committee with Sub-Committee Chairs, Laura Drake, Rhonda .
Lawson and Paul Savel.
Communication Team will be invited to the next meeting on Marisa
May 5, 2011.
` Updates '
The Pickering Museum Village Foundation has approved the
Advisory's request for funds in the amount of $65,000 for path
lighting as well as $10,000 for Oddfellows' Hall lighting, digging
of a trench and conduit.
The PMV Foundation will consider further money if the projects
go over the amounts approved. .
Upcoming Meeting
Thursday, May 5, 2011 at 7:00 pm
Pickering Civic Complex (Main Committee Meeting Room)
Page 3
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Thursday, May 19, 2011 at 6:00 pm
Pickering Museum Village (site walk about, dress appropriately �
with appropriate footwear as it may be muddy on site and bring
personal flashlight)
Pizza dinner will be provided
Adjournment �
Motion:
Moved by Rhonda Lawson
Seconded by Brian James
That this evenings meeting is adjourned at 9:15 pm
CARRIED
Meeting Adjourned: 9:15 pm
Copy: City Clerk '
Division Head, Culture & Recreation
Page 4
CORP0228-2/02
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Present: Councillor McLean
Ravi Bhardwaj — Durham Rapid Taxi
Ashni Nater
Glenn Campbell
David Bergin
Ahmed Rizwan
Absent:
Also Present:
lan Louden — Blue Line Taxi
Wajahat Hussain
Minutes
Taxicab Advisory Committee
February 25, 2011
1:30 pm
Main Committee Room
Kim Thompson, Manager, By-law Enforcement Services
ltem'/ De`tails & Discussion` &'Conclusion Action Items /
Ref # (summary of'discussion) Status
(inclutle deatlline as
' ' ' a ro riate
1.0 Welcome & Introductions
Councillor McLean welcomed everyone to the hearing.
2:0 Taxicab Adviso Committee Mandate
K. Thompson provided a brief overview of the Taxicab Advisory
Committee mandate.
3:0 Terms of Reference and Taxi B-law
K. Thompson distributed �copies of the draft Terms of Reference
as well as the Taxi By-law to the members. The Committee was
advised staff will be reviewing the Taxicab Licensing By-law later
this year and suggested the by-law be reviewed by Committee
members to provide any proposed changes.
4:0 A eal of Je an Thamothoam ellai '
The meeting moved In Camera in accordance with the provisions
of Procedural By-law 6746/07, as the matter related to personal
information about an individual.
Refer to the In Camera minutes dated February 25, 2011. [The
Cit Clerk has custod and controt of the In Camera minutes .
ltem / Details & Discussion & Conclusion Action /tems /'
Ref # (summary of discussion) Status
(include deadline as
a ro riate
Further to confidential deliberations, the Committee hereby
recommends the following:
1. That Jegan Thamothoampellai be granted a two-year City
of Pickering taxicab licence; and
2. That the Manager, By-law Enforcement Services give
effect to this recommendation.
Carried
Meeting Adjourned: 2:00 pm
Copy: City Clerk
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PRESENT:
Mayor David Ryan
COUNCILLORS:
K. Ashe
D. Dickerson
D. Pickles
ALSO PRESENT:
Civic Awards Minutes
Monday, March 7, 2011
5:30 PM
Main Committee Room
M. Carpino - Supervisor, Culture & Recreation.
L. Harker - Coordinator, Records & Elections (Recording Secretary)
Mayor Ryan explained the process for selection, and noted that more than one
recipient can be chosen in each category.
2010 Civic Awards
The following persons and/or organizations were chosen in each of the following
categories.
Special Citation Award
Intellimeter
Jack McGinnis
Bravery/Heroism Award
No nominations
Lifetime Achievement Award
Lorne Almack
Jeffrey Martell
Walter Norwood
Individual Volunteer Award
Rose Cowan
Keith Falconer
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Andy O'Connor
Raji Shukla
Service Group Award
Canadian Progress Club, Durham South
The Kinsmen and Kinetfe Club of Pickering
Community Group Award
Pickering Caribbean Canadian Cultural Association .
Pickering Squash Club
Amateur Sports Award
Shelley-Ann Brown
Eric Glavic
Courtney Stott and Jeremy Stott
Youth Voluntee�r Award
Aaren Gillis
Youth Leadership Award
Boris Dyakov
Shanice Tenyka Stewart
Sustainability Award
Hubbell Canada LP
Arts Award
Kayla McFarland
Matthew Riches
Cultural Diversity Award
Civic Awards Minutes
Tamil Cultural and Academic Society of Durham Region
Tanesha Thirukumar
Heritage Award
Monday, March 7, 2011
5:30 PM
Main Committee Room
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John Edmonds
John Sabean
Urban Design Award
No nominations
Economic Development Award
Howard Marten Company Ltd.
Local Business Award
Indaco Manufacturing Limited
Mandarin Restaurant
Environment Award
Ajax-Pickering Board of Trade
Dunbarton High School
Access Award for Disability Issues
Franco Taverna, Pickering Soccer Club
Senior of the Year Award
Rhoda Sheldon
Other Business
There was no other business.
Adjournment
The meeting adjourned at 6:15 pm.
Civic Awards Minutes
Monday, March 7, 2011
5:30 PM
Main Committee Room