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HomeMy WebLinkAboutMarch 7, 2011 (Joint) Joint Planning & Development & Executive Committee Meeting Agenda PICKERING REVISED Monday, March 7, 2011 Council Chambers 7:30 pm Chair: Councillor Pickles (1) DELEGATIONS 1. Carmela Marshall on behalf of The Lakeridge Citizens for Clean Water Re: Top Ten Risks of the Commercial Fill Dump Site 2. Elizabeth Howson Macaulay Shiomi Howson Ltd. Re: Director, Planning & Development Report PD 06-11 PART "A" PLANNING & DEVELOPMENT REPORTS PAGES 1. Director, Planning & Development Report PD 05-11 1-17 Red-line Revision Request Draft Plan of Subdivision SP-2008-01 Mattamy (Brock Road) Limited Part Lots 17 & 18, Concession 3, City of Pickering Recommendation 1. That Report PD 05-11 of the Director, Planning & Development be received; 2. That the request by Mattamy (Brock Road) Limited for a red-line revision to draft approved Plan of Subdivision SP-2008-01 to convert ten townhouse blocks containing 64 townhouse units into 49 detached dwelling lots with an associated reduction of the park block, be refused; and .3. Further, that City staff be authorized to engage a solicitor to attend any Ontario Municipal Board hearing regarding the requested revision to draft approved Plan of Subdivision SP-2008-01, if necessary. Accessible For information related to accessibility requirements please contact PICKER VG Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts(@citvofpickerina.com Citf "o Joint Planning & Development & Executive Committee Meeting Agenda PICKERING NO CHANCE Monday, March 7, 2011 Council Chambers 7:30 pm Chair: Councillor Pickles 2. Director, Planning & Development, Report PD 06-11 18-50 Status Update for Environment & Countryside Conformity Amendment Pickering Official Plan Review Recommendation 1. That Report PD 06-11 of the Director, Planning & Development, providing a status update on the Pickering Official Plan Review Program and of the Environment & Countryside Conformity Amendment, be received for information and; 2. Further, that the consultant's report entitled Natural Environment and Countryside Policy Review, dated February 11, 2011 (distributed under separate cover), and the scheduled Consultant Presentation by Elizabeth Howson of Macauley, Shiomi, Howson Ltd. be received for information. 3. Director, Planning & Development, Report PD 07-11 51-71 Zoning By-law Amendment Application A 9/10 M. Rajadurai 1975 Guild Road (Lots 36 and 37, Plan 316), City of Pickering Recommendation 1. That Report PD 07-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 9/10 submitted by Muky Rajadurai to amend the zoning of the subject property to an "R4" - Fourth Density Residential zone to permit the creation of two lots with minimum frontage of 15.0 metres on lands being Lots 36 and 37, Plan 316, City of Pickering be approved; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 9/10, as set out in Appendix I to Report PD 07-11, be forwarded to City Council for enactment. C~ co Joint Planning & Development & Executive Committee Meeting _ Agenda PICKERING Monday, March 7, 2011 Council Chambers 7:30 pm Chair: Councillor Pickles 4. Director, Planning & Development, Report PD 08-11 72-95 Zoning By-law Amendment Application A 6/10 C. Bollmann 3325 Highway No. 7, Hamlet of Kinsale (North Part Lot 2 Concession 5) City of Pickering Recommendation 1. That Report PD 08-11 of the Director, Planning & Development be received-, 2. That Zoning By-law Amendment Application A 6/10 submitted by Corinna Bollmann, on lands being North Part of Lot 23, Concession 5, City of Pickering, to permit a dog daycare and boarding facility with associated retailing, be approved as a temporary use for a period of three years;.and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 6/10, as set out in Appendix I to Report PD 08-11, be forward to City Council for enactment. PART "B" EXECUTIVE COMMITTEE REPORTS PAGES 1. Chief Administrative Officer's Report, CAO 06-11 96-102 City Procedure ADM 110-004 -Proclamation Procedure Recommendation 1. That Report CAO 06-11 of the Chief Administrative Officer be received; and 2. That City Procedure ADM, 110-004, Proclamation Procedure, be approved and the appropriate officials be given the authority to give effect thereto. 2. Director, -Office of Sustainability, Report OS 01-11 103-108 Sustainable Pickering -2010 Update and 2011 Work Program Joint Planning & Development & Executive Committee Meeting Agenda PICKERING Monday, March 7, 2011 Council Chambers 7:30 pm Chair: Councillor Pickles Recommendation That Report OS 01-11 providing an update on the 2010 Sustainable Pickering accomplishments and propose 2011 work plan be received for information. 3. Director, Community Services, Report CS 14-11 109-114 No Parking By-law Wayfarer Lane Amendment to By-law 6604/0 to Restrict Parkin on Wa are Lane Recommendation 1. That Report CS 14-11 of. he Director, Community Services regarding a proposed amendment-to he municipal traffic by-law 6604/05 be received; and 2. That the attached draft b -law be enacted to amend Schedule "2" to By-law 6604/05 to provide for th regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering 4. Director, Corporate Services Treasurer, Report CST 11-11 115-142 Council Compensation Policy Recommendation 1. That Report CST 11-11 o the Director, Corporate Services & Treasurer be received; 2. That the Council Compensation Policy, included as Attachment #1 to this report be approved; and, 3. That the appropriate offic als of the City of Pickering be authorized to take the necessary actions to give effect thereto. (II) OTHER BUSINESS (III) ADJOURNMENT Executive Committee City o¢ Agenda PICKERING Unfinished Business Meeting Date Committee/Council Direction Source 01/17/11 Clerk to review existing ward boundaries and report back to Council CAO Report 01-11 Accessible For information related to accessibility requirements please contact {'I ER N ~ Linda Roberts Phone: 905.420.4660 extension 2928 TTY: 905.420.1739 Email: Iroberts(c citvofpickerina.com Cif Report To Planning & Development Committee PICKERING Report Number: PD 05-11 Date: March 7, 2011 01 From: Neil Carroll Director, Planning & Development Subject: Red-line Revision Request Draft Plan of Subdivision SP-2008-01 Mattamy (Brock Road) Limited Part Lots 17 & 18, Concession 3 City of Pickering Recommendation: 1. That Report PD 05-11 of the Director, Planning & Development be received; 2. That the request by Mattamy (Brock Road) Limited for a red-line revision to draft approved Plan of Subdivision SP-2008-01 to convert ten townhouse blocks containing 64 townhouse units into 49 detached dwelling lots with an associated reduction of the park block, be refused, and 3. Further, that City staff be authorized to engage a solicitor to attend any Ontario Municipal Board hearing regarding the requested revision to draft approved Plan of Subdivision -SP-2008-01, if necessary. Executive Summary: Mattamy (Brock Road) Limited (Mattamy) has requested a revision to a portion of the draft plan of subdivision in the Duffin Heights Neighbourhood which was approved by the Ontario Municipal Board (OMB) (see Location Map and OMB approved draft plan, Attachments #1 & #2). The OMB decision was based on the fact that all the parties to the OMB Hearing had reached a settlement on the appeals to -the approval of the draft plan of subdivision and zoning by-law amendment and that the plan before the OMB represented good land use planning. The proposed revision is to replace 64 street townhouse dwelling units with 49 detached dwelling units (see Attachment #3). The proposed revision requires the realignment of local roads which in turn results in a 0.14 hectare reduction in the neighbourhood park block. The proposed revision request is not supported as it results in a less sustainable subdivision design and there is no compelling land use issue that would justify the proposed modification. The current OMB approved draft plan was the result of a negotiated settlement and resulted in the design of the draft plan that complies with the policy requirements of the City of Pickering and allows for the implementation of the vision for development in the Duffin Heights Neighbourhood. i Report PD 05-11 March 7, 2011 i Subject: Red-line Revision Reque42008-01 O Draft Plan of Subdivision Page 2 It is recommended that the requested red-line revision to the draft approved plan of subdivision be refused and that Cou cil direct staff to engage a solicitor to represent Council's position at any future OMB hearing on this matter. Financial Implications: As the subject request is a matter that is under the jurisdiction of the OMB, legal representation for the City at any subsequent OMB hearing would be required. The cost associated with obtaining legal representation would be the responsibility of the Cit . Sustainability Implications: The proposed unit reduction in the OMB draft approved plan of subdivision reduces the sustainability of the draft plan in terms of efficient use of land, transit supportiveness, housing ix, appropriate transition and parkland/open space. 1.0 Background: Mattamy has requested a revision to draft approved plan of subdivision SP-2008-01 in Duffin Heights. The proposed revision is to replace 64 townhouse lots with 49 detached dwelling lots in tli western portion of the draft plan adjacent to the mixed corridor block which abuts Brock Road. The applicant's rationale for the revision is the lack of market interest in the proposed townhouse product (see Attachment #4). The requested reconfiguration of the townhouse blocks to detached dwellings lots requires a northerly shift in local roads resulting in a 0.14 hectare reduction in the size of the neighbourhood par block. The approved park block is 1.99 hectares while the requested revision would result in a park block of 1.85 hectares. The implementation of the draft plan is being phased by Mattamy. The first phase in the. southern and eastern portion of the plan is nearing registration. The second phase will include the lots and tie park block that are being considered as part of this report. The requested revi ion does not require a zoning amendment. 2.0 Comments Received 2.1 Agency Comments, 2.1.1 Region of Durham The Region of Durham Planning Department has indicated that the Regional Official Plan policies encourage higher density development especially along adjacent Brock Road, a Type ` ' Arterial Road, Regional Corridor and Transit Spine. The Provincial Policy tatement and Growth Plan also encourage and support mixed housing types with higher density development to create healthy and sustainable neighbourhoods. Report PD 05-11 March 7, 2011 Subject: Red-line Revision Request Draft Plan of Subdivision SP-2008-01 Page 3 03 The proposed revision moves in the opposite direction intended by Regional and Provincial planning policy to support and promote mixed housing types and denser development. Further, the OMB decision to grant draft approval was supported on the principle that the mix of housing types and the development's density was good planning. The proposed revision deviates from the draft approved plan with no justification for how the proposed revision maintains good planning principles. Durham Planning suggests that an alternative revision which maintains or increases the range and mix of housing types and development density would be appropriate greenfield development in the Duffin Heights Neighbourhood. Townhouse development adjacent to the future mixed use development block provides an appropriate transition'to the single family housing in the remainder of the plan and should be reconsidered by the applicant (see Attachment #5). 2.1.2 Toronto and Region Conservation Authority The Toronto and Region Conservation Authority (TRCA) has advised that they have no objection to the red-line revision and note the revision offers an opportunity to enhance the on-site water management practices as it will result in more lot area that can be used for infiltration, or roof water for the clean water system (see Attachment #6). The above statement is true when considering the change in the building footprints of the two forms of housing types. However, given that the reconfiguration also results in a 0.14 hectare loss of park area and its potential for infiltration, the overall impact on enhancement to stormwater management is anticipated to be negligible. 2.1.3 Other Agencies No other agency (being technical agencies) that provided comments on the requested red-line revision expressed any concern with the revision. 2.2 City Department Comments 2.2.1 Development Control Various technical reports. and engineering drawings would be required to be resubmitted if the requested revision is approved. A park grading concern has been expressed with the realignment of the most northerly street next to the park block. As the park block is to be programmed with an active sports field (soccer pitch), the applicant should be required to demonstrate that the park grading would not be affected (see Attachment #7). Report PD 05-11 March 7, 2011 Subject: Red-line Revision Request Draft Plan of Subdivision S -2008-01 Page 4 04 2.2.2. Engineering Services The applicant should provide revised landscape plan for the park to demonstrate that the reduction in park size would not adversely affect the park layout and grading and that there would be sufficient buffer space between the proposed soccer pitch and the children's play area (see Attachment #8). 3.0 Discussion: 3.1 The Proposed Revision is Contrary to Sustainable Neighbourhood Design and is Not Supported The proposed revision to the raft plan results in a reduction in sustainability in terms of: • efficient use of land and tr nsit supportiveness • housing mix • appropriate transition of built form • . parkland/open space 3.1.1 The Proposed Density Redu tion Results in Less Efficient Use of Land and Reduction in Transit Suppo The proposed conversion of 6 street townhouse units to 49 detached dwellings is a net loss of 15 dwelling uni s which reduces the overall density of the draft plan. The OMB approved dra plan provided a density of 39 units per hectare and the revised draft plan will esult in a density of 37 units per hectare. While the proposed revisions ill meets the minimum 30 units per hectare density of the Official Plan, the reduction in density is contrary to the vision for Duffin Heights. This vision is fora neighbourhood built at transit-supportive densities that are higher than typical su urban development. The prescribed density range of 30 to 80 units per hectare i dicates the intention of a medium rather than low density form of development. The density of the approved draft plan is already at the lower end of this range, an the proposed revision reduces the density further. 3.1.2 The Reduction in Townhouse Units Diminishes Housing Choice The proposed conversion reduces the percentage of townhouses on the draft plan from 42 percent to 23 percent. A basis of sustainable subdivision design is to provide a wide variety of housing types, forms and prices. The proposed revision is moving in the opposite direction to this principle. Staff note that the OMB appr ved .plan already represented fewer housing choices than the draft plan considered. at the Public Meeting, which included lane-based dwelling units and live-work townhouse units. The proposed revision to include a greater number o detached dwelling lots further reduces housing choices in the draft plan. Report PD 05-11 March 7, 2011 Subject: Red-line Revision Request Draft Plan of Subdivision SP-2008-01 Page 5 QJ 3.1.3 The Townhouse Blocks provide Appropriate Transition The townhouse blocks provide a desirable transition in built form between the higher intensity, multi-storey buildings anticipated within the Brock Road mixed use corridor, and the detached dwellings to the east. 3.1.4 The Size of the Neighbourhood Park should not be Reduced The proposed revision results in a 0.14 hectare reduction in the neighbourhood park block. While it is recognized that from a facility fit perspective the reduction in park area may not be significant, the park is the only neighbourhood park in Duffin Heights, and represents a focal point for the neighbourhood. For this reason, the park area should be maximized rather than reduced. Reducing the neighbourhood park block by 0.14 hectares would require the provision of an equivalent amount of parkland elsewhere in the draft plan. It is staffs position that the net park area in question is more beneficial within the neighbourhood park than as a separate open space elsewhere in the subdivision and therefore staff would be requiring the net park area to be made up by extending the eastern limit of the park to include lots 1, 2 and 3 as required. 3.2 There is No Land Use Justification to Revise the OMB Approved Plan The applicant has requested this revision to the draft plan based on current market conditions rather than on land use planning justification.. The applicant notes a lack of market acceptance for street townhouses in the Mattamy development. Staff suggest that a modification to the townhouse product may be a more appropriate avenue to explore than replacing almost half the townhouse product with detached dwellings. 4.0 Ontario Municipal Board is the Approval Authority for this Revision As the subject draft plan of subdivision was approved by the OMB, the Board is also the approval authority for the requested revision. If Council refuses the requested revision, as recommended in this report, Mattamy may refer the requested revision to the OMB where the OMB will adjudicate the requested revision. If Council supports the requested revision it is anticipated that Mattamy and staff will approach the OMB to approve the requested revision Therefore, the recommendations of the report include direction to engage a solicitor in order to attend any Ontario Municipal Board hearing that may be required. 5.0 Applicant's Comments The owner has been advised of the recommendations of this Report. Report PD 05-11 March 7, 2011 Subject: Red-line Revision Request Draft Plan of Subdivision S -2008-01 Page 6 06 Attachments: 1. Location Map 2. OMB Approved Draft Plan of Subdivision 3. Requested Red-line Revised Draft Plan of Subdivision 4. Applicant's Submitted letter with Requested Red-line Plan 5. Agency Comments - Region of Durham Planning Department 6. Agency. Comments - TRCA 7. City Comments - Development Control 8. City Comments - Coordinator, Landscape & Parks Development Prepared By: Approved/Endorsed By: r Ross, Pym MCIP, P Neil arro ;-MCI , RPP Principal Planner - Development Re iew Director, -a ning & Development Marg Wouters, MCIP, RPP Manager, Development Review & Urban Design RP:jf Copy: Chief Administrative Officer Recommended for the consideration of Pickering ity Council f. 22~ ZD(l Tony Pre edel, P.Eng. Chief Administrative Officer ATTACHMENT# TO REPORT# PID IL U 7 SUBJECT LANDS 0 RAL C Y U O m r City of Pickering Planning & Development Department PROPERTY DESCRIPTION PART LOTS 17 & 18, CONCESSION 3 OWNER MATTAMY (BROCK ROAD) LTD. DATE JAN. 14, 2008 DRAWN BY JB -07\ FILE No. SP-2008-01 & A001/08 SCALE 1:5000 CHECKED BY RP N oTeranelr cEnterprises Inc. and ils suppliers. All rights Reserved. Nol a plan PN-15 j;La205 MPAC and Its sup li e. All rlg hts Reserved. Not a Ian o/ S- y, h J3~C]~~141 C H Q o~o 08 OQOmO~ ti~ JQ W ~ °o~ U=2J2~ a ~n~~pZ2 4O X23 3ZY n ~ 1. Q~ O o ~ V~ H V of N~mI m I me Z Q 5 s • . . no U Cl) On.Q _ DC > co Q p N - _ O N O CL CL cc CL CL M C - _ • h = c o _ • - I. - - _ Lill 0 -1 UM. - ~n9n--- - ;n 0 Q Q • _Y 1 - 33y~ NJp~gcoJ , , o m v. iO k z auuo - - • 3pbl~in v .I I. 1 a; 1 I O F- O o ~ O n O Y 1 O U b O r ~ J n W CD X_ V - gu a nm ooh EmS V C!v0~-J y:~OCJL] ITTACHP,,SENT#_•,3 iC. n n F;rr Cr;7+ p , p 09 he222W^ =C~~~~SN 2 ~ eS WO~O~OJ oeomo~ a~ ~QC~UC~p Z 0 W a=°Qa? a W V o o ~oaya W CC Z Q~o• X23 Z W W Z w"'7 ;s mWa J Z = D J ~Ya~o; 0 0 Z W a VI Z X 0~ G o F C PI Z CL "p P N ~~P ~ f 4 " , a f J W Q J~~~ G R N9 . a (L 17 O v z n? 8 0 Be LL O O = az ? ' ~s r Y 1 Y ~ s R X s ] q O V O m s R R s R a s: ] a W N a w J 0 O t^ ? =g o' ~s M 0 N o e* ] 9 CL _ g 8 3 : n li N O o p M o CN • r9 , no .a i LLJ i S P ' - z Z V/ C~ ~w S 8 LL4 le S W 0 Of 0 al. ;c A LU r : Y d 3 U ~ m m Z aV) S Z J Q w ..w. n d.-. a Q Z FEET ° a ^ - F- W Q _ _ : x a ] Q C ° ^ ' 1 G a D 4 n x a W ] s^ 0 LL LL > s 3 Z W - ^ r N33bZ~~Ojgr°~ F a auuo ] s v v a 3Jb v: olq LL R.J4°0 d W w O 3 rY o o U Of 0, Cr N n C) U oot a W m n ~ "d q~F dad ~d 0 p Member of The Sernas Group Inc. ® ATTACHMi~ 110 Scotia Court T 905 686 6402 REPORT# PO S" / Unit 41 F-905 432.7877 Whitby, ON sernas.com Lt N 8Y7 November 29, 2010 r HAND DELIVERED City of Pickering Planning & Development Department 1 The Esplanade Pickering, Ontario L1V 6K7 Attention: Mr. Ross Pym, MCIP, RPP Oeoinorphic Sciences Principal Planner - Development Review Land Development Engineering Land Development Planning Dear Mr. Pym: Municipal Engineering Services Re: Submission of Revised Draft Plan of Subdivision SP-2008-01 Transportation & Transit. Planning Mattamy (Brock Road) Limited ,ity Infrastructure Design Part of Lot 17 & 18, Concession 3 Water Resources Engineering City of Pickering Our Project No: 04565 Further to the recent discussions between representatives from Mattamy and members of the City of Pickering Planning Staff regarding the proposed revisions to the Draft Approved Plan of Subdivision SP-2008-01, on behalf of Mattamy (Brock Road) Limited, we are pleased to submit the material outlined below and enclosed. 1. Twelve (12) copies of the Redline Revision of Draft Approved Plan of Subdivision SP-2008-01 2. Twelve (12) copies of the revised Draft Plan of Subdivision SP-2008-01 for approval purposes 3. One (1) reduction, 8'/2 x 11, of each of the above mentioned plans 4. One (1) CD of each of the above mentioned plans in AutoCAD format 5. One (1) cheque in the amount of Five Hundred Twenty-five Dollars ($525.00) made payable to the "City of Pickering" for a re-circulation fee of a Draft Plan of Subdivision 6. One (1) cheque in the amount of One Thousand Five Hundred Dollars ($1,500.00) made payable to the "Regional Municipality of Durham" for its Amendment review fee The revised Draft Plan of Subdivision proposes modifications to a portion of the lot mix in the northwest corner of the Draft Plan. This revision results in minor changes to the adjacent local road pattern and, in turn, the neighbourhood park." 2/ J ATTACHtVIENT# ETA City of Pickering Mr. Ross Pym November 29, 2010 Page 2 The revision proposes to eliminate 10 blocks of street townhouses (64 units) located in the northwest corner of the Draft Plan, and replace them with 49 single detached dwelling units of 9.15m and 11 m frontages. The modification to unit type has been proposed based on the observed lack of market acceptance for Street Townhouses in the Mattamy (Brock Road) development.. However, although the proportion of unit types has changed, there remains a significant number of units in each unit type category. To accommodate the increased depth required for the proposed single detached dwellings, the local roads have been shifted slightly to the north. Although the local roads have been shifted to the north, the orientation and nature of the intersections with William-Jackson remain unchanged. As a result, the Neighbourhood Park Block has been decreased slightly from 1.99. ha to 1.85 ha. The local park continues to be programmed and has the same functionality as originally intended. As part of the pre-consultation, a representative from .Mattamy met with Operations and Emergency Services staff, who advised that there were no concerns over the reduction in the size of the park. It is important to note that the road pattern and orientation of the proposed units (i.e. flankage to William-Jackson) are not being fundamentally altered by this revision. Nor is the alignment of William-Jackson being altered. As a result, the revision will not alter the significant level of flexibility available in the design and development of the Mixed Corridor Block on the west side of William-Jackson. The proposed revision to the plan will result in a decrease of only 15 units; from 310 units to 295 units. The revised Draft Approved Plan of Subdivision remains in conformity with the medium density designation with a total net density of 37 units/ha. Also, the proposed single detached dwelling units conform to the approved zoning requirements of the S-SD-SA-3 designation and therefore an amendment is not required. ..3/ ATTACHMENU %1-TO REPOHT# 12 ~ ~W~ City of. Pickering Mr. Ross Pym, MCIP, RPP November 29, 2010 Page 3 If you require any additional information, please do not hesitate to contact the undersigned directly. Yours truly, SERNAS ASSOCIATES ell, Bryce L. Jo ,da" n, MCIP, RPP Principal, Planning Manager DAG/BJ/br Encl. cc. MattamY (Brock Road) Limited Attn: Mr. R. Miller, Mr. A. Wisson Sernas Associates, Attn: Ms. D.Gilbert ATTACHM#T® 0 ~ HC.P08T~ IzO.~~-J~° [zi 4el January 18, 2011 • Ross'Pym, MCIP, RPP Planning & Development Department City of Pickering The Regional One The Esplanade Municipality Pickering, ON L1V 6K7 . of Durham Planning Department Mr. Pym: 605 ROSSLAND ROAD E 4T' FLOOR Re: Regional Comments on a Red Line Revision to Plan of P.O. BOX 623 Subdivision Application S-0-2008-01 - Mattamy (Brock Road) WHITBY, ON L1N 6A3 Limited (905) 668-7711 Fax: (905) 666-6208 E-mail: planning@ We have received a red line revision to an OMB approved draft plan for region. durham.on.ca the above noted application. The revised application consists of 227 lots .vww.region.durham.on.ca for detached units, 21 blocks for 68 townhouse units, a block for future A.L. Georgieff, MCIP, RPP mixed use development, a neighbourhood park block, 2 village green Commissioner of Planning blocks, a block for storm water management, reserve blocks, walkways, roadways and a road widening along a portion of Brock Road. The proposed revision would replace 64 townhouse units with 49 single detached units reducing the overall units/area density and housing mix ratio in the subdivision plan and Duffin Heights Neighbourhood. In our previous comments we indicated that Regional Official Plan policies encourage higher density development especially along adjacent Brock Road, a Type `A' Arterial Road, Regional Corridor and Transit Spine. The Provincial Policy Statement and Growth Plan also encourage and support mixed housing types with higher density development to create healthy and sustainable neighbourhoods. The proposed revision moves' in the opposite direction intended by Regional and Provincial planning policy to support and promote mixed housing types and denser development. Further, the OMB decision to grant draft approval was supported on the principle that the mix of housing types and the development's density was good planning. The proposed revision deviates from the draft approved plan with no, justification for how the proposed revision maintains good planning principles. An alternative revision which maintains or increases the range and mix of housing types and development density would be appropriate greenfield development in the Duffin Heights. Neighborhood. Townhouse development adjacent to the future mixed use development block "Service Excellence i,:; x' Cornrnuniti~s" i AT TACHMENW-5 TO REPORT# PO f)S 14 provides an appropriate transition to the single family housing in the remainder of the plan and should be reconsidered by the applicant. Please contact me should you have any questions regarding this matter. Gm Dwayne Cam bell, MCIP. PP Project Planner Current Planning I I TORONTO AND REGION. C I V -4~Ac`E BT;~ T® onserva REGION. .JAN 14 2011 1 5 for. The Living City CITY OF PICKE'RING January 13, 2011 PLANNING ~REVVELOPMENT CFN 40468 BY E-MAIL AND MAIL Ross Pym, MCIP, RPP Principal Planner Planning and Development City of Pickering One The Esplanade Pickering, ON L1V 6K7 Dear Mr. Pym: Re: Draft Plan of Subdivision Application No. SP-2008-01 Request for Red-line Revision City of Pickering Mattamy (Brock Road) Limited Thank you for the opportunity to review the following documents in support of a red-line revision to the Draft Plan of Subdivision for the Mattamy (Brock Road) lands within. Duffin Heights: • Letter from Sernas Associates, dated November 29, 2010, received December 17, 2010; • Drawing No. DP-1, Redline Draft Plan of Subdivision, prepared by Sernas Associates, received by the City on December 3, 2010 and received by TRCA on December 17, 2010. We understand that the proposal is to revise the portion of the lot mix in the northwest corner of the Draft Plan. This will result in minor changes to the adjacent local road pattern and the neighbourhood park, and eliminates 10 blocks of street townhouses (64 units) to be replaced with . 49 single detached units. TRCA staff has no objection to the red-line revision.. However, we note that the revision offers an opportunity to enhance the on-site water management practices as it will likely result in more lot area that can be used for infiltration, or roof water for the clean water system. We trust this is of assistance. Please feel free to contact me if you have any questions. cerely, to en H. Heuchert, MCI , RPP, MRTPI Manager, Development Planning and Regulation Planning and Development Extension 5311 cc: Andrea Keeping, Sernas (via e-mail) Bryce Jordan, Sernas (via e-mail) Marilee Gadzovski, City of Pickering (via e-mail) Rodger Miller, Mattamy Homes (via e-mail) GAH0111e\Public\Development Services\Durham Region\Pickering\mattamy duftin heights_4.doc Member of Conservation Ontario 5 Shoreham Drive, Downsview, Ontario M3N 1S4 (416) 661-6600 FAX 661-6898 wwrw.trca.on.ca City, n~ ATT'ACHM ip~ T® REPORT# 16 CKERING Memo To: Ross Pym January 20, 2011 Principal Planner - Development Review From: Robert Starr. Manager, Development Control Copy: Coordinator, Development Approvals Subject: Revised Draft Plan of Subdivision SP-2008-01 Mattamy (Brock Road) Limited Part of Lot 17 & 18, Concession 3 City of Pickering We have reviewed the revised draft plan for the above noted subdivision and provide the following comments: General Comments 1. Should the Revised Draft Plan be approved, we will require a set of engineering plans including, but not limited to, Grading, Servicing, Utility Coordination, Erosion & Sediment Control, Park Design to be submitted for approval. 2. A Stormwater Management Design Statement is to be provided from the engineering consultant indicating that the revisions in no way affect the storm sewer design or the overall stormwater management concept. 3. We have a concern with the realignment of Liatriss Drive with respect to the proposed park grading. This is an active play area where grades will need to be maintained between 2% - 5.0%. The applicant should be required to demonstrate that the park grading.will not be affected by this proposal. e r; . ~g/pgq~gpgppppp pqRp~~~~yypp~~ ~~ppyy44pppp (GG(/~~'' qq■■~~pp~~~ AT T6~66HMENW-1-- o PICKERING Memo 1811 BICENTENNIAL 2011 To: Ross Pym January 20, 2011 Principal Planner - Development Review. From: Arnold Mostert Coordinator, Landscape & Parks Development Copy: Director, Operations and Emergency Services. Division Head, Engineering Services Subject: Request for Red-Line Revision for SP-2008-01 Mattamy (Brock Road) Ltd. - File: SP-2008=01 i Engineering Services Division has reviewed the Red-lined revisions to the Draft Plan of Subdivision submitted by Mattamy and provide the following comments: 1. Provide a revised landscape plan for the Neighbourhood Park to demonstrate that the reduction in park size will not adversely affect the park layout and grading and that there will be sufficient buffering space between the proposed soccer pitch and children's play. area. /am Report To Planning & Development Committee PICKERING Report Number: PD 06-11 Date: March 7, 2011 18 From: Neil Carroll Director, Planning & Development Subject: Status Update for Environment & Countryside Conformity Amendment Pickering Official Plan Review File: D-2000-013 Recommendation: 1. That Report PD 06-11 of the Director, Planning & Development, providing a status update on the Pickering Official Plan Review Program and of the Environment & Countryside Conformity Amendment, be received for information and; 2. Further, that the consultant's report entitled Natural Environment and Countryside Policy Review, dated February 11, 2011 (distributed under separate cover), and the scheduled Consultant Presentation by Elizabeth Howson of Macauley, Shiomi, Howson Ltd. be received for information. Executive Summary: Report PD 06-11 provides a status update for the Official Plan Review Program as a whole and for the Environment & Countryside Conformity Amendment Study (ECCA). The Official Plan Review is being undertaken as a series of topics. To date, the amendment to implement 'Complete applications/pre-consultation' provisions of Bill 51 and to plan for Duffin Heights Neighbourhood have been completed. The Central Pickering Development Plan Conformity Amendment, including the Neighbourhood Development Plans for Seaton and the Environment and Countryside Conformity Amendment are underway and anticipated to be completed later this year. The Growth Plan Conformity Amendment, although delayed by the appeals to the Region's conformity amendment, has been progressing through a series of open houses with stakeholders, agencies and the public. The remaining elements of the Official Plan Review, including an amendment to implement other Bill 51 revisions and creating an underlying vision for the Official Plan based on sustainable development principles will be examined in the context of the City's corporate initiative on placemaking and guidelines being developed for Seaton (later this year). In addition, other components dealing with general matters (transportation, heritage etc.) will also be addressed. Report PD 06-11 March 7, 2011 Subject: Status Update for Environment & Countryside Conformity Amendment, Pickering Official Plan Review Page 2 19 With respect to the Environment & Countryside Conformity Amendment, the consultant's Policy Review has now been completed. Copies of the Natural Environment & Countryside Policy Review are to be distributed to Committee members under separate cover and also placed on the City's website. The Executive Summary is attached to Report PD 06-11 (see Attachment #3). It makes preliminary recommendations for Pickering Official Plan policy revisions to bring about conformity with various Provincial, Regional and other initiatives, including, but not limited to the Greenbelt Plan, the.Provincial Policy Statement, the Central Pickering Development Plan for the Agricultural Assembly, flood plain mapping as well as addressing Watershed Studies, the Urban Forest Strategy and local food policy. This Policy Review is being released for comment to agencies, other stakeholders and the public. Subsequently a preliminary draft amendment will be prepared for agency, stakeholder and Council review. Following Council's concurrence, staff will initiate the formal amendment process under the Planning Act. It is anticipated that this component of the Official Plan Review will be completed by late 2011 or early 2012. Financial Implications: Consideration of this status update report has no financial implications. Sustainability Implications: Approval of an Environment & Countryside Conformity Amendment will bring the City of Pickering Official Plan into conformity with the more sustainable policy initiatives for the natural environment of senior Governments, the Region of Durham, Conservation Authorities and the City of Pickering. This will strengthen Pickering's ability to sustain a healthy natural environment integrated with sustainable social and economic objectives in the City of Pickering. Background: 1.0 Pickering Official Plan Review 1.1 The Official Plan Review continues to move forward The last status report on the Pickering Official Plan Review was considered by Council on July 12, 2010 (see text of Report PD 21-10, Attachment #1). Since July 2010, the status of the Official Plan Review Program workplan components has progressed as follows: Report PD 06-11 March 7, 2011 Subject: Status Update for Environment & Countryside Conformity Amendment, Pickering Official Plan Review Page 3 Q • implementation of Provincial Policy revisions remains half-complete. While the (Bill 51) Complete Applications Amendment 17 is in force, revisions to implement the remaining Bill 51 development control powers are planned later in 2011 • provision of the infrastructure and approval of development applications to implement Duffin Heights Neighboorhood Amendment 18 is now underway • Neighbourhood Planning Review for Seaton (Central Pickering Development Plan) is nearing completion • preparation of Pickering's Growth Plan Conformity Amendment, although delayed by the recent appeals to the Region of Durham's Growth Plan Conformity Amendment, Official Plan Amendment #128 (ROPA 128), is proceeding • development of a comprehensive vision for sustainable development is being integrated with sustainable placemaking and sustainability work for Seaton; and • the background policy review for the ECCA is about half-complete and on track to allow completion of the preliminary draft Environment and Countryside Conformity Amendment in summer of 2011. This will permit initiation of the formal process for Council adoption of the amendment late in 2011 or 2012. 2.0 The Environment & Countryside Conformity Amendment 2.1 The Pickering Official Plan must conform to Provincial & Regional plans and policies The Request for Proposals (RFP-6-2010) was released in April 2010 to seek consultants to review policies and prepare a preliminary draft amendment to the. Pickering Official Plan to update environment and countryside policies, as part of the Official Plan Review. RFP-6-2010 listed the policy initiatives of other governments and agencies for which policy revisions to the Pickering Official Plan (POP) are mandatory and other initiatives that also merit revised policies, including: • Provincial Greenbelt Plan (GP) It is mandatory, that the POP be revised to conform to the GP; • Provincial Policy Statement (PPS), 2005 It is mandatory that the POP be revised to conform to the PPS; • Durham Regional Official Plan (DROP) -Amendment 114 (in force) and Amendment 128 (appealed to the. OMB) It is mandatory that the POP be revised to conform to DROP, as amended to date. City staff will monitor the resolution of the appeals to ROPA 128 in order to implement any provisions that address environment and countryside issues as soon as they come into force; Report PD 06-11 March 7,.2011 Subject: Status Update for Environment & Countryside Conformity . . . Amendment, Pickering Official Plan Review Page 4 21 • Provincial Clean Waters Act and related water resource guide, Provincial Endangered Species Act & Federal Species at Risk Act It is mandatory that the POP be revised to conform to these initiatives; • Provincial/Conservation Authorities floodplain mapping, policies and special policy area guides, and Generic Regulations It is mandatory that these initiatives be implemented in the POP; • Conservation Authorities' initiatives, including Terrestrial Natural Heritage Strategy (TRCA), Woodlands Protection strategy (TRCA), watershed studies for Duffins and Carruthers Creeks (TRCA), Rouge River (TRCA), Lynde Creek (CLOCA) and the City of Pickering Frenchman's Bay Storm water Master Plan These are all important initiatives that should be evaluated and responded to by appropriate POP policy revisions; and, • City of Pickering Urban Forest Study This is an important environmental initiative that should be reflected by appropriate POP policy revisions, once considered by City Council. Report PD 21-10, in addition to providing an update on the Official Plan Review, also recommended that Council authorize the engagement of Macaulay, Shiomi Howson Ltd. and Natural Resource Solutions Inc. (MSH/NRSI) to undertake the consulting component for the Environment and Countryside Conformity Amendment. Elizabeth Howson is the lead consultant. Following Council's selection of MSH/NRSI on July 12, 2010, a project initiation meeting was held and a final workplan and schedule was adopted in August 2010 (see Attachment,#2). The Work Program includes 13 tasks: Task 1 - Project Initiation Tasks 2 to 4 - Background Review and Analysis of Environmental/Natural Heritage, Countryside and Mapping Policies/Issues Tasks 5 to 7 - Review of draft policy review/analysis with Steering Committee/Agency staff and preparation of final policy review Task 8 - Consultation with Council & public on final policy review Task 9 - Review of Council/public input Task 10 - Steering Committee/Agency staff review of final policy review Report PD 06-11 March 7, 2011 Subject: Status Update for Environment & Countryside Conformity Amendment, Pickering Official Plan Review Page 5 r 22 Task 11 - Preparation of preliminary draft environment and countryside conformity amendment Task 12 - Agency Review of preliminary draft environment and countryside conformity amendment and Council approval to initiate the formal amendment Task 13 - Formal public review of the draft environment and countryside conformity amendment 2.2 The consulting team has completed the Policy Review An initial agency/steering committee meeting (Task 1) was held in September and the consulting team prepared a preliminary background review of natural environment and countryside policies and mapping (Tasks 2 to 4) in October. .Tasks 5 to 7 were completed by the following steps. Following staff review and edit, revisions to the background review were completed in November, circulated to the agencies (Region of Durham Planning Department, TRCA, CLOCA) and discussed at two workshops held on November 16th (Countryside policies) and November 25th (Natural Environment policies and mapping) to obtain comments and advice. Written comments respecting the merits of a systems approach to policy (all features are connected by corridors and links to form one natural heritage system) versus a features approach (features can be isolated). Accurate mapping of natural heritage features was provided by TRCA, CLOCA and Region of Durham Planning staff. A further meeting with MNR staff, with particular interests in wetland and species mapping, was held in January 2011. The consultants have now finalized the revised Natural Heritage and Countryside Policy Review which reflects and/or responds to the comments from City Planning staff and staff of CLOCA, TRCA and the Region of Durham Planning Department. 2.3 The findings of the Policy Review will be presented to Planning & Development Committee by the consultants In order to keep Council members informed of the progress on this project, Report PD 06-11 is provided to Planning & Development and a presentation by the lead consultant has been arranged to present the findings of the Natural Environment and Countryside Policy Review to date. Staff and Ms. Howson will be present to respond to any questions or concerns that Committee members may wish to raise. J Report PD 06-11 March 7, 2011 Subject: Status Update for Environment & Countryside Conformity Amendment, Pickering Official Plan Review Page 6. . 23 2.4 A Public Consultation Meeting is scheduled for March 24th to present the findings of the Policy Review to the public Following consideration of Report PD 06-11 by Planning & Development Committee, the public will be invited to provide comments at a public meeting scheduled for March 24, 2011. Consideration of the Policy Review by Planning & Development Committee and consultation with the public fulfils Task 8. 2.5 The consulting team anticipates completing a preliminary draft amendment and a draft rationale report by the summer of 2011 Following review of Council and public input (Task 9), the agencies will be given an opportunity to review and comment on the findings of the Policy Review (Task 10). Then, the consultants, with staff input, will prepare a draft preliminary official plan amendment which will include maps and schedules (Task 11). Agency review of the draft preliminary official plan amendment will then be facilitated and appropriate revisions to the amendment prepared (Task 12). 2.6 Council will then be requested to authorize staff to commence the formal Official Plan Amendment process under the Planning Act In addition to the draft preliminary official plan amendment, as the last project deliverable by the consultants, the consultants will prepare a draft Information Report to set out the rationale for the revised environment and countryside policies contained in the draft preliminary ECCA. 2.7 Staff will then initiate the formal amendment process for the Environment and Countryside Conformity Amendment Staff will then initiate the amendment process under the Planning Act by advertising and holding an Open House and Statutory Public Meeting in June or September 2011. Following an opportunity for formal comment by the public, landowners, agencies and City Departments, a recommendation report will be prepared by staff to recommend adoption of a revised draft amendment by Planning & Development Committee and Council. Once adopted as an amendment to the City of Pickering Official Plan by Pickering City Council, the amendment will be forwarded to Regional Council for approval. Report PD 06-11 March 7, 2011 Subject: Status Update for Environment & Countryside Conformity Amendment, Pickering Official Plan Review Page 7 24 Attachments: 1. Text of Report PD-21-10 - Status Update on the Official Plan Review Program. and Request for Proposals for an Environment and Countryside Conformity Amendment 2. Figure 1: Environment & Countryside Policy Study - Work Program & Schedule 3. Executive Summary of the Natural Environment & Countryside Policy Review - February 11, 2011 Prepared By: Approved/Endorsed By: Steve Gaunt, MCIP, RPP Neil Carro , RPP . Principal Planner - Policy Director, fing & Development Catherine Rose, MCIP, P Manager, Policy SG:jf Copy: Chief Administrative Officer Recommended for the consideration of Pickering i C III n Z2~ 201 Tony Prevedel, P. Eng. Chief Administrative Officer I i Report To ATTACHMEMT# J To _ i REPORT#Pl) t7t~- i~ Planning & Development PICKERING Committee Report Number: PD 21-10 . 25 Date: July 5, 2010 From: Neil Carroll Director, Planning & Development Subject: Pickering Official Plan Review Status Update; and, Request for Proposals for an Environment and Countryside Conformity Amendment Filer D-2000-013 Recommendation: 1. That Report PD 21-10 of the Director, Planning & Development, providing a status update on the Pickering Official Plan Review Program and advising of the release of Request for Proposal RFP-6-2010 to engage consultants to undertake the Environment. and Countryside Conformity Amendment for the Official Plan Review Program, be received for information. Executive Summary: In September 2007, Council endorsed a workplan for the review of the City's Official Plan. One of the elements of the workplan was to undertake an Environment and Countryside Conformity Amendment. Among other matters, this amendment would. implement the Provincial Greenbelt Plan, new regulations respecting flood protection, the Regional Official Plan changes for environmental; rural and agricultural policies, several watershed strategies, Agricultural Preserve policies in the Central Pickering Development Plan, and the introduction of local food and other. policies by Pickering. Request for Proposal RFP-6-2010 was released calling for proposals by consultants to undertake an Environment and Countryside Conformity Amendment as part of the City's . Official Plan Review. The closing date was June 10, 2010. The submission will be reviewed by an Evaluation Committee consisting of City staff, and evaluated according to the criteria in the Request for Proposal. A recommendation will be made in an Addendum Report directly to Council on July 12, 2010. A copy of RFP-6-2010 is attached (see Attachment #1). The Environment and Countryside Conformity Amendment is a key workplan component of the Official Plan Review Program. With respect to the status of the other components in the workplan, the Bill 51 implementation is half complete, Duffin Heights Neighbourhood planning is complete, Central Pickering planning for Seaton is underway as a separate process and the sustainability amendment will be underway later this year. Completion of the Growth Plan implementation, now underway, will be delayed until the Regional Growth Plan conformity amendment is approved. The wrap-up general Official Plan review amendment will be undertaken in 2011. Report PD 21-10 ;Ve gACHMW# L- To July 5, 2010 AEPORT# PD-40 -6-- Subject: Request for Proposal RFP-6-2010 Page 2 26 Financial implications: Although there are no financial implications to receiving this report as information, acceptance of a proposal to undertake the Environment and Countryside Conformity Amendment by Council at the July 12, 2010 meeting.will commit the City to pay the costs of the selected proposal. Monies have been budgeted in the 2010 City budget for this purpose: Sustainability Implications: Revision and updating of environment and countryside policies in the official plan will provide the authority to apply much more sustainable natural heritage, environmental and countryside policies throughout the City of Pickering. Background: 1.0 Significant Progress has been made on the Official Plan Review Program since its commencement in 2007 After initiating the Official Plan Review at the Special Council Meeting in May 2007, Council endorsed a final workplan for the Official Plan Review in September 2007 and also asked for further information on a strategy for community engagement, including a First Nations engagement strategy. The Final Workplan included: • a Housekeeping and Provincial General Policy Implementation Amendment (Provincial Policy Statement and Bill 51 Conformity) • a Duffin Heights Neighbourhood Amendment an Environment and Countryside Policy Amendment • a Central Pickering Implementation Amendment • a Sustainable Neighbourhood Plan Amendment • an Urban Matters Amendment (growth plan, sustainable downtown, Regional population, employment, commercial and transportation policies issues) • a general Official Plan Amendment (to address remaining issues, including any outstanding Council resolutions) In February and April 2008, presentations respecting an engagement strategy including a community advisory committee and a strategy for engagement with First Nations were discussed with the Planning & Development Committee. At the time, staff anticipated that a final .community and First Nations engagement strategy for the Official Plan Review would be forwarded for endorsement by Council later in the year. Although significant progress on the Official Plan Review has been made, progress has been somewhat delayed due to the need to address other pressing matters (including the environmental assessments for the Highway #7 widening, Highway #407 extension and Durham Transit Strategy). In addition, the increasing importance of the Sustainability Vision has led to a need for a different emphasis for parts of the Official Plan Review. ATTACHMENT# TO July 5, 2010 Report PD 21-10 VOW PO Subject: Request for Proposal RFP-6-2010 Page 3 What became evident,to staff,. as work progressed on the different components, is that each amendment was quite focused (either geographically or in terms of the topic), and with a few exceptions, unrelated to the others. The requirement for mandatory compliance with Provincial laws and plans leaves limited scope for creative and meaningful input from a community advisory committee or First Nations into a number of the Official Plan Review workplan components. For example, the task. of rewriting the Pickering Official Plan policy to conform to the Greenbelt Plan is very much a technical function. Thus, upon reflection, staff concluded that establishment of community advisory committee would not be beneficial to moving the Official Plan Review forward. Instead, each workplan component is being undertaken using specific consultation strategies, designed to fit that component. Also, since the original intent to come back with a First Nations consultation strategy, a new opportunity has arisen through work on Seaton. As part of the preparation of the Master Environmental Servicing Plan, the Regional Environmental Assessment for infrastructure and the City's Neighbourhood Planning Review for Seaton, the Ontario Realty Corporation is developing a special protocol for consultation with First Nations. It is anticipated that the same protocol may be used for other work plan components of our Official Plan Review. The current status of the Official Plan Review Program reflects major progress on some of the components of the workplan. Table 1 below'summarizes the status of the Final Workplan components of the Official Plan Review. A more detailed description is provided in Appendix-1. Table 1 Status of Workplan Components of the Official Plan Review Original :TApplications mpleted Underway Pending Component Housekeeping & ill 51 Complete • Bill 51 Provincial Policy Development Implementation Amendment 17 Control Powers • Housekeeping • Provincial Policy Informational Statement Revisions Implementation and • Housekeeping Policy Revision . Duffin Heights • Duffin Heights Neighbourhood Amendment 18 Central Pickering • Seaton Development Plan Neighbourhood Planning Review for urban area and Repot PD 21-10 ATTACHMEI # -T® July 6, 2010 REPORTO Subject: Request for Proposal RFP-6-2010 Page 4 28 Original Completed Underway Pending Component Central Pickering • Agricultural Development Plan Preserve (part of (continued) Environment & Countryside Amendment Environment and • Request for Countryside . Proposals issued Conformity Amendment Sustainable Vision • Sustainable. Vision and • Policy Revisions to implement Sustainable Guidelines and Measuring Sustainabilit ...Growth Plan • Growth. Strategy Program Other Urban Transportation Matters and • Commercial Policy Other Components • General Official Plan Review and • Unresolved Issues 2.0 Request for Proposal RFP-6-2010 is seeking consultant proposals to undertake an Environment and. Countryside Conformity Amendment 2.1 Environment and Countryside Conformity Amendment The Pickering Official Plan natural heritage, other environment and countryside policies must be updated to reflect current conditions, conform to Provincial and Region of Durham policies, respond to Conservation Authority initiatives and introduce City initiatives. This provides the opportunity for Pickering policies to align with the new and much more sustainable Provincial policies introduced recently. D 21-10 To July 5, 2010 Report P REPO # PD-42- Subject: Request for Proposal RFP-6-2010 Page 5 29 The list of environmental and countryside initiatives includes, among others, new regulations respecting flood protection administered by Conservation Authorities, the. Provincial Greenbelt Plan, the Durham Region revisions to its Official Plan for environmental, rural and agricultural policies, several watershed strategies, Agricultural Preserve policies in the Provincial Central Pickering Development Plan and the introduction of local food and other policies by Pickering. The revisions will include both policy and mapping/schedule changes. The Environment and Countryside Conformity Amendment work will be commenced in the summer 2010 by consultants selected.through the RFP-6-2010 process and be completed by mid-year in 2011. Once the amendment is prepared, the formal official plan amendment process will commence. 21 Request for Proposal No. RFP-6-2010 On May 1.8, 2010, the notice for.RFP-6-2010 was released to invite consultants to submit proposals to undertake an Environment and Countryside Conformity Amendment for the Pickering Official Plan. Review. The notice was faxed to a list of consultants (see Attachment #2), posted on the City website and advertised in Novae Res Urbis (see Attachment #3). The closing date to submit a proposal was before 2:00 pm (local time) on Thursday, June. 10, 2010. The RFP process ensures a fair process to bidders and ensures the City's financial and corporate interests are fulfilled. The RFP also describes the study components and the list of environment and countryside initiatives that have"to be analyzed and reflected in policy revisions. During the evaluation process, the consultants may also be asked to demonstrate how they can balance not only environmental values but also economic and social objectives of the City of Pickering. The scope of services to be provided is broken into four components. Component 1 requires: 1) a document review and agency consultation to scope the policy initiatives that require mandatory policy revisions and those which are permissive; and, 2) to obtain the viewpoints of the key agency stakeholders on these matters. A summary. report and public consultation will be required. Component 2 includes a detailed evaluation of options to address each of the initiatives for environment/natural heritage and countryside policies, and to include the maps and schedules necessary to implement the policies. The deliverables for component 2 are:.a report, a focus group workshop for strategic stakeholders and a public meeting to obtain input from. the general public. Report PD 21-10 ATTACHMENT# T® July 5, 2010 Subject: Request for Proposal RFP-6-2010 Page 6 30 Component 3 includes the preparation of a report recommending preliminary policy directions for the initiatives, a focus group workshop for strategic stakeholders and a public meeting for the general public. The findings are to be presented to the Planning & Development Committee for endorsement of the policy directions. Component 4 includes the preparation of a draft official plan amendment (including policies, maps and schedules) and a draft information report to explain the reasoning for the recommended policies. Completion of the four components of the Environment and Countryside Conformity Amendment is expected by late summer of 2011. At that point, staff will initiate the formal process to obtain approval of the amendment. The process requires an open house, a statutory public meeting at Planning & Development Committee, a staff report to Planning & Development Committee to recommend formal adoption of the Environment and Countryside Conformity Amendment to the Pickering Official Plan by City Council and approval by the Region of Durham. Typical timelines for the approval process for an amendment are approximately eight months. The consultants will also be required to attend the open house, statutory public meeting, a Planning & Development Committee meeting and other meetings as assigned. 2.3 An Addendum Report will be prepared for the July 12, 2010 Council Meeting, recommending which proposal should be accepted Since the evaluation process to select the best proposal cannot be completed in time to recommend a consultant for the July 5, 2010 meeting of the Planning & Development Committee, staff are providing the background and purpose of the RFP in Report PD 21-10, and will forward a recommendation respecting selection of the best proposal directly to Council on July 12, 2010. Report PD 21-10 has been reviewed by the Manager, Supply & Services, who concurs with the contents. The Addendum Report will be a joint report from the Director, Planning & Development and the Director, Corporate Services & Treasurer. Appendix Appendix I Detailed Status. of the Workplan Components of the Official Plan Review Program Report PD 21-10 14TV4EHMENU ' July 5, 2010 EP® # PO . Subject: Request for Proposal RFP-6-2010 Page 7 31 Attachments: 1. RFP-6-2010 2. List of Consulting Firms 3. Advertisement for RFP-6-2010 Prepared By: Approved/Endorsed By: Steve Gaunt, MCIP, RPP . Neil Car IP, RP Principal Planner, Policy Director, anning & Development Catherine Rose, MCIP, PP Manager, Policy SG:ld Copy: Chief Administrative Officer Recommended for the consideration of Pickering Counc 92, Zo(O Tony P evedel, P.Eng. Chief Administrative Officer ATTACHMENT#~-TO a 3 0 0 0= REPORT# PD 9 ZZ 0 j 32 G~J T 3 T ~ 4r.~.,, H O N " ~ Z ~7«. Z O a O V C T 2 N ~ 2 W ~ I Q N 1E d -0 : Eo v ~ V 3 u ® rn ~ a n ~ w a c s c O O a O = V p • y r ~ N r ~ >y H V • N LIJ d1 C O C ~ C z o g Z ~ I O ~ V N E > E v N O V gyp. = Q Q Q 0• A ~ C ~ ~ p j N N C y O C 5.9 N d N? M C K n¢ N= Q d d t E o v o 0 3 C Y Y Y 0 c m m m' ~ E - E O 0 v 8 v V J C °a W ~ G U„ 'di ~ ~ O C O v .d. V D N V O~ v~ V a ATTACHMEI U-2 TO REP 0RT# PD City of Pickering Natural Environment & Countryside Policy Review 33 EXECUTIVE 'SUMMARY Context The City of Pickering is undertaking an Official Plan Review. The Review is being undertaken as a series of topic oriented reviews. The Natural Environment and Countryside Policy Study is one of the City's reviews. The need for the review reflects the fact that, since the adoption of the Official Plan in 1996, a significant number of new initiatives have been undertaken by the Province, the Region of Durham, the City and other agencies including the Conservation Authorities which relate to the natural environment and countryside areas. Study Purpose The Study will review and update natural heritage and other environment and countryside policies in the Pickering Official Plan to reflect current conditions based on available background information; conform to revised Provincial and Region of Durham policies; respond to Conservation Authority initiatives as appropriate; and introduce new City initiatives. The objective is to produce a Natural Environment and Countryside Conformity Amendment for a healthy and sustainable natural environment and countryside, but this objective must also be balanced with economic and social objectives to achieve a balanced approach to planning the future of the City of Pickering. It should also be noted that specific policies to address sustainability and Growth Plan conformity will be dealt with through other components of the City's Official Plan Review. Study Area The Study applies to all lands in the City, with the exception of the lands in the Central Pickering Development Plan area east of Duffins Creek (Seaton) which will be addressed through a concurrent, on-going study being carried out by the City in conjunction with the Region, the Province and landowners. What is the process being followed for the Study? The Study Work Program includes the following key components: • Background Review and Analysis A review of all relevant documentation and mapping, together with related background research will form the basis for consideration of proposed directions and options for potential changes to the City's policies. I Background Report February 2011 Fv~~r~~enovl69v1~f 119 REPOITU City of Pickering 34 Natural Environment & Countryside Policy Review • Agency and Public Review input will be sought from Planning and Development Committee, agencies and the public with respect to the results of the initial background review. • Policy Directions Based on the background review and input, a draft preliminary Official Plan- amendment will be prepared, together with the rationale for the major policy amendments. • Agency and Public Review Input will be sought from agencies and the public with respect to the draft preliminary Official Plan amendments. A revised draft amendment responding to the input and a draft information Report (i.e. policy rationale report) will be prepared as the final deliverables of the Study process. Planning and Development Committee agreement will be requested to use the preliminary draft amendment to initiate the legal approval process for the Natural Environment and Countryside Official, Plan Amendment, Following completion of the Environmental and Countryside Conformity Amendment Study, the legal Official Plan Amendment Adoption process will be initiated. Key Issues addressed in the Background Report The Background Report is intended to provide a focus for discussion by Council, residents, landowners, agencies and other stakeholders, which will lead to the formulation of an approach to the natural environment and countryside in the City's Official Plan. In the course of discussions and evaluations related to this report, it should be recognized that there are variations on the proposed directions and options being proposed. As a consequence, the final approach on which changes to the Official Plan is made will not necessarily reflect any one of these directions or options, but may be a variation on them. This Background Report reflects the results of the Background Review and Analysis component of the Study Program. It is divided" into two sections: • Natural Environment; and • Countryside Both the Natural Environment and Countryside sections provide a detailed review of the relevant Provincial, Regional and Conservation Authority policies and guidelines, followed by the relevant sections of the Pickering Official Plan. Related recommendations or alternative policy approaches are then outlined. In addition, the Natural Environment section includes proposed changes to the Open Space System as currently identified on the schedules and maps of the Official Plan. A proposed Natural Heritage system is identified for review and consideration on Map 20 of the report (Figure 1 to the Executive Summary). ii Background Report February 2011 ATTACHMENT REPORT# PO City of Pickering Natural Environment & Countryside Policy Review 3 5 I Natural Environment The Natural Environment Section of the Report provides an analysis of: Natural Heritage Policy Directions/Alternatives Analysis This review considers the multiple'policy approaches' that are reflected in the current Provincial and Regional. natural heritage policy framework and other agency initiatives. ' These approaches, while they are intended to achieve the same goal - protection of a Natural Heritage System - are very complicated and confusing. If incorporated directly into the City's Official Plan they will be extremely difficult for Council and the general public to understand, and could well lead to difficulties in interpretation by City staff, other professionals and landowners. To resolve potential issues, it is. recommended that the City consider the development of a comprehensive natural heritage systems strategy which reflects one of the following approaches, or a variation on them: • Systems-based Approach In the system-based approach, rather than protecting individual features, a system made up of natural features and areas linked. by natural corridors, is protected. • Combined Approach This approach involves the identification and protection of a system as described above. However, it also involves the identification and protection of isolated features outside the system. The current Pickering Official Plan generally reflects a Combined Approach. The Plan designates an Open Space System, but also identifies features inside and outside the System. The policies are designed to specifically address the needs of each feature. However, the Plan does not reflect current information. When the current Provincial and Regional policy framework, and the available mapping of natural heritage features and systems from the Province, Region, Conservation Authorities, and the City was reviewed, it led to a recommendation that the City consider a Systems Approach as a preferred direction for the update of the Official Plan. Map 20 of the report (Figure 1 to the Executive Summary) identifies. the recommended Natural Heritage System. it incorporates all the natural features and areas which have been identified as requiring protection. These features and areas are linked by natural corridors. Background Report February 2011 A TACHi LPJT#--,2 lU 3 1EPORTO PO 0L~- City of Pickering Natural Environment & Countryside Policy Review The recommended Natural Heritage System is preferred to the Combined Approach. or some variation on the two approaches, as'it: • is robust enough to be maintained despite pressures from both urban development and agriculture; • conforms to Provincial and Regional policies; and, • provides a better balance with respect to Provincial and Regional policies encouraging intensification in urban areas and protection of agriculture in rural areas. Recommendations • Develop one common policy approach to the natural environment by working with the Province, the Region and other agencies. The Systems Approach is preferred as it is robust enough to be maintained despite pressures from both urban development and agriculture, it conforms to Provincial and Regional policies, and it provides a better balance with respect to Provincial and Regional policies for intensification in urban areas and the protection of agriculture in the rural area. In addition, based on the analysis it is possible to incorporate in the proposed System all the features which require protection. • Use the proposed Natural Heritage System on Map 20 to the report (Figure 1 to the Executive Summary) as a basis for consideration of modifications to the City's Official Plan. • Establish Official Plan policies that recognize that where development is proposed the ultimate boundary will have to be determined through more detailed studies based on a range of criteria including the inclusion of appropriate buffers in the System. Site specific development will require submission of an Environmental Study, while in a situation involving the preparation of a secondary plan for new greenfield development, a subwatershed study including a detailed evaluation of the Natural Heritage System and its precise delineation will be required. Water Policy Directions/Alternatives Analysis The analysis considers the current approach in the Official Plan to the protection of water quality and quantity. It concludes that the importance of water resources is well developed in .the Plan. However, there are some issues which should be considered in updating the policies: • Issue: Protection of Sensitive Water Features Once the source protection plan is complete in 2012, additional consideration will be required related to this issue. However, the identification of the wellhead protection iv Background Report February 2011 rve scvw®eeaee,aeen -~s~~eae FORT# City of Pickering Natural Environment & Countryside Policy Review 3 7 areas for the Community of Stouffville. wells is required. In addition appropriate policy revisions to bring the Official Plan into conformity with Provincial and Regional policies in general should be developed, as well as particular policies that limit the range of uses within the wellhead protection areas and the Intake Protection Zone (IPZ) around the water treatment plant to those that do not pose a contamination risk. • Issue: High Aquifer Vulnerability In addition to those already identified in the Oak Ridges Moraine on Schedule.V to the Official Plan, in order to conform with the Regional Plan, high aquifer vulnerability areas should be identified in the City's Official Plan, together with appropriate policies for all of Pickering. • Issue: Hydrological Study Requirement The Official Plan currently establishes specific requirements for the preparation of a hydrological study adjacent to key hydrological features in the Greenbelt. Consideration should be given to establishing a consistent approach to the provision of hydrological studies in all areas of the City. This will assist in identifying any adverse impact and necessary mitigative measures. • Issue: Recognition of Additional Required Studies Section 2.3.22 of the Regional Plan requires the submission of an appropriate study where development applications would significantly impact areas of groundwater.. discharge. Similarly, Section 2.3.23 requires, with certain exceptions, a water supply study where there is an application for Permit to Take Water or where there is a potential to impact water quantity. These requirements should be reflected in the City's Official Plan. Recommendations • Designate and provide policies for sensitive water features. • Identify and provide policies for high aquifer vulnerability areas outside the Moraine. • Develop one common policy approach to key hydrologic features and required studies for adjacent lands. • Recognize the need for additional studies as a condition of complete application for areas of. groundwater discharge and water supply as required by the Regional Plan. v Background Report February 2011 ATTACHD EKT# TO EPOHT# PQ City of Pickering Natural Environment & Countryside Policy Review 38 Natural and Human Made Hazards Directions/Alternatives Analysis Natural Hazards The current approach appears to prohibit development or redevelopment in areas which are not only subject to natural hazards, but which also include certain natural features. The rationale for the designation and the limits on development is not clear, and there is no specific policy direction with respect to natural hazards in conformity with the PPS and Regional Plan. This may result in misinterpretation of, and undermine the defensibility of the policies. The policy approach should be strengthened to make it consistent with Provincial policy, and to bring it into conformity with Regional policies. Two options are provided for consideration: • Identify Natural Hazard Lands as a separate designation This approach would specifically identify areas subject to natural hazards on a separate schedule to the Official Plan, the rationale for their designation and the permitted uses and other restrictions would be identified in the policies. ' The policies would also address circumstances where natural hazards have not been mapped, or where new information becomes available and provide specific direction on how such situations should be handled. This reflects the fact that flood plain mapping has not been completed for all streams, nor is all the flood and erosion mapping based on engineered lines, or completely current. • Provide specific policy direction for Natural Hazard Lands Recognizing that the mapping of natural hazards is not always current, this approach would see the establishment of specific policies for natural hazard lands which reference mapping prepared by 'the Conservation Authorities or other agencies, but does not specifically designate such lands. The most recent mapping would be provided in an appendix for information purposes. This approach recognizes the unique nature of these areas and allows for the introduction of specific policies in conformity with the PPS and Regional Plan. However, it also recognizes that the mapping may change over time and directs those to whom the policies may apply to the most current source. Special Policy Areas Revised policies for Special Policy Areas in the PPS and in ROPA 114 should be reflected in Section 10.20 of the City's Official Plan to make it consistent with Provincial policy, and to bring it into conformity with Regional policies. vi Background Report February 2011 REPQRU P0_ City of Pickering Natural Environment & Countryside Policy Review 39 However, a detailed analysis of the Special Policy Area near Brock Road and Kingston Road will be undertaken as a separate project at a later date outside the Natural Environment and Countryside conformity amendment. Human-Made Hazards The current Official Plan policies should be modified to reflect the more specific direction in the PPS, and Regional Plan with respect to man-made hazards and development adjacent to such hazards. With respect to waste disposal sites, the current policies appear to be generally consistent with the PPS and conform to the policies of the Regional Official Plan (Section 2.3.39) and would not require any significant modification. The current policies with respect to contaminated land appear to be generally consistent with the PPS and conform to the policies of the Regional Official Plan (Section 2.3.41) and would not require any significant modification. Recommendations • Provide stronger protection for lands subject to natural hazards through a designation on a separate Official Plan schedule specifically identifying such areas and related policies. • Reflect current, general PPS and Durham Region Official Plan policies for Special Policy Areas in the Official Plan including a policy to study and update the policies for the existing Special Policy Area. • Reflect current PPS and Durham Region Official Plan policies with respect to man-made hazards in the Official Plan. • Maintain existing Official Plan policies with respect to waste disposal sites and contaminated lands without any significant modification. • Carry out as a separate project at a later date outside the Natural Environment and Countryside conformity amendment, a detailed analysis of the Brock Road/Kingston Road Special Policy Area. i vii Background Report February 2011 I ATTACHMU f T6 City of Pickering Natural Environment & Countryside Policy Review Countryside What is the current City policy approach to the countryside? The current Pickering Official Plan recognizes three distinct, but interrelated systems within the City: the ecological system, the urban system and the rural system. The rural system or countryside covers two thirds, of the City's land area, including lands in the Oak Ridges Moraine and Greenbelt. However it is estimated to contain less than four percent of the City's population. The focus of the City's Official Plan policy approach toward the rural area is on the desire to protect land as a valuable resource. The goals for the rural area include protecting and enhancing its cultural and natural heritage and conserving the resource base, including agricultural lands; encouraging a vibrant rural economy; promoting improved social and economic linkages with urban Pickering; and encouraging limited rural residential development, primarily in hamlets. Some growth is identified as necessary to maintain a healthy rural area, and when the Plan was adopted in 1996 it anticipated that 1,000 to 1,500 additional people and 2,000 jobs would be targeted within the rural area by 2016. Approximately half of the population growth would occur within the hamlets, with the remainder in clusters and new rural settlements. The employment opportunities were expected to occur in food production and other agricultural and related businesses, recreational uses, environmental rehabilitation and energy, home occupations and businesses, and small scale service, commercial and industrial operations such as garden centres, and landscaping and equipment services. Four types of rural settlements are identified in the Plan: Rural Hamlets, Oak Ridges Moraine Rural Hamlets, Rural Clusters and Country Residential. Rural Settlement Plans have been prepared for each of the thirteen rural settlements. The Plans identify the settlement boundaries and the permitted land uses. Each Settlement Plan also provides a description of the settlement and a population projection, although the description and projections are provided for information purposes and are not part of the formal policies of the Official Plan. The hamlets of Greenwood, Kinsale and Balsam have been identified as priority locations for growth and Section 3.19 of the Official Plan identifies the area around each of these hamlets as a "Rural Study Area" for hamlet expansion, following a hamlet expansion review. In addition to the rural settlements, this area includes the "Federal Airport Lands" (See Map 3b to this report, Schedule I to the Official Plan). There is currently one area of "High Potential Mineral Aggregate Resources" (See Map 4b to this report, Schedule III to the Official Plan). Viii Background Report February 2011 REPORT# Pp City of Pickering Natural Environment & Countryside Policy Review 4 Based on the background review and analysis, the following summarizes the recommendations for potential modifications to the City's Official Plan with respect to the Countryside: Countryside --General Policy Directions Analysis The City's Official Plan generally reflects the directions in Provincial policy and the Regional Official Plan which limit the type of development permitted in the rural area; although there will have to be modifications in the policies and tighter growth provisions to more specifically reflect the directions in the Greenbelt Plan and the.Regional Official Plan. As part of the update of the Official Plan the policies of the CPDP and the Greenbelt Plan for the Agricultural Preserve must be reconciled and appropriately recognized, Recommendations • Reconcile the policies of the CPDP and the Greenbelt Plan for the Agricultural Preserve as discussed in more detail in later sections of this report. Countryside Development - Federal Airport Lands Despite the City's continued opposition to an airport, the Region of Durham supports an airport and has implemented senior government policies for a possible future airport in Pickering through the provisions inserted in the existing Pickering Official Plan when approved by the Region in 1997. Analysis The federal government is not bound by decisions or legislation passed by lower levels of government and as a result is not bound by any provincial, regional or city documents or decisions. The current Official plan does identify the site and provides policies for the airport lands. Further, the PPS requires that airports be protected and that they be buffered, protected and/or separated from sensitive land uses and uses that would cause aviation safety hazards such as radio towers or uses that attract birds. These sensitive areas in Pickering are subject to both the Federal Pickering Airport Site Zoning Regulations and the Provincial Minster's Zoning Order. Nevertheless it would be appropriate to add policies reflecting the PPS directions to the Official Plan. Recommendations • No change to the existing airport designation is recommended. ix Background Report February 2011 TACHME14T#- 70 REPORTS PD-ah City of Pickering 42 Natural Environment & Countryside Policy Review • Policies should be added to reflect the Provincial Policy Statement requirement to protect airports from the introduction of new noise sensitive land uses, to prevent aviation safety hazards, and to recognize the NEF/NEP isolines by reference to the Federal Pickering Airport Site Zoning Regulations. Countryside Development - Population and Employment Growth Analysis The City will be undertaking a separate Growth Plan conformity exercise which will specifically address the population and employment numbers prepared by the Region. However, the population and employment forecasts and policies provide an important context for the review of hamlet policies and boundaries and which must be addressed as part of the Greenbelt Plan conformity exercise. There is a significant difference between the rural population forecast of 100 people in the Durham Region Official Plan, as proposed by ROPA 128 (but not yet approved and under appeal), and the current population targets in Section 2.22 of the Official Plan which anticipate 1,000 to 1,500 people. Further, the City has prepared population projections for Pickering based on development applications as of December 2008. The analysis looked at vacant and draft approved lots" within the rural settlements and projected future population growth of 1,912 people within rural settlements.' While recognizing that the forecasts in the Regional Official Plan reflect expected levels of growth and are not intended to limit the ultimate development of existing vacant lots or approved development plans, nevertheless the magnitude of the difference between the Region's forecasts (if approved) and the potential for development permitted within approved rural settlements needs to be addressed. Recognizing that the City's current policies require updating, including changing the terminology from "targets" to "forecasts", potential approaches for resolving the discrepancy with respect to the population forecast which should be considered include: • Replacement of the current targets in section 2.2.2 of the City's Plan with the proposed Regional population forecast under section 7.3.3 of ROPA 128, and deletion of the population forecasts from the Rural Settlement Plans This approach would conform strictly to the Regional Plan section 7.3.3 if the section dealing with the rural population forecast is ultimately approved, and would provide strong direction on limiting development in the countryside, including the settlements. However, it would be misleading because it does not reflect the fact that development 1 City of Pickering, "Detailed 20 Year Population Projections", February 2009. X Background Report February 2011 3EPd RT-9 PV 0 y City of Pickering Natural Environment & Countryside Policy Review 43 of existing vacant lots and approved development plans can proceed and is expected to result in a higher population of up to 1,912 people. • Replacement of the current targets in section 2.2.2 with the Regional population forecast, deletion of the Rural Settlement population forecasts and addition of statements with respect to vacant/approved development including specific estimates for the Rural Settlements This approach would include the proposed Regional forecast, but would also provide an indication of the. total potential population which could result if the vacant/approved development proceeds. With respect to the'City's employment forecast, potential directions include: • Retention of a rural employment forecast While the Region does not include a rural employment forecast in their Plan, there would,appear to be no reason why the City could not choose to continue to provide such a forecast in their Plan as a part of the total City forecast. However, input should be sought from the Region as to the amount of the total forecast which can be allocated to the rural area and the justification for same. • Deletion of rural employment forecast The lack of rural employment forecasts at the Regional or local level and the limited. amount of development anticipated for the countryside area may make it difficult to provide a forecast which can be justified. Policies for the Agricultural Preserve do allow some small scale employment growth opportunities, but no quantification has been undertaken. Recommendations Should the City wish to address these matters at this time with respect to the Countryside area rather than as part of the Growth Plan conformity review: • Replace the term "target" with the term "forecast" as appropriate. • Modify Section 2.22 of the Official Plan to reflect the proposed rural population forecasts in the Durham Region Official Plan, while also providing an indication of the total potential population" which could result if the vacant/approved development proceeds. • Modify the information provided within each Rural Settlement Plan to identify existing lot development potential, rather than the population forecasts, with the stipulation that these lots might.not be developed within the time frame of this Plan. X1 Background Report February 2011 A TTACHNA T# j -To s EPORT# PD. City of Pickering 44 Natural Environment & Countryside Policy Review I • Delete the rural employment forecast in Section 2.23 of the Official Plan, but modify section 2.24 to enhance the potential employment opportunities. Countryside Development - Prime Agricultural Lands Analysis - Terminology The City's Official Plan does not currently identify lands designated as "Agricultural Areas" as "prime agricultural areas". However, Section 3.11 and the stringent criteria in policy 15.6 that must be met before conversion to non-agricultural uses can take place already provides strong protection for agricultural areas. Modifications to the Plan to reflect the intent of Provincial and Regional policy, therefore, require a change in terminology, not a change to the intent of the policies of the current Plan and its designations. Finally, as noted, as part of the update of the Official Plan, the policies of the CPDP and the Greenbelt Plan for the Agricultural Preserve must be reconciled and appropriately recognized. Recommendation • Modify the Official Plan to reflect the PPS, Greenbelt Plan, and Durham Region Official Plan terminology by using the words "prime agricultural lands". • Reconcile the policies of the CPDP and the Greenbelt Plan for the Agriculture Preserve as discussed in more detail below. Analysis - Permitted Uses in Agricultural Areas The list of permitted uses in Table 12 of the Official Plan is generally consistent with Provincial and Regional policies. However, some refinement of the permitted uses to reflect terminology of the PPS to ensure a consistent approach would be appropriate. With respect to permitted secondary uses, two issues have been identified: • Consistent Approach The City currently permits different secondary uses in the Oak Ridges Moraine. In particular, home industries. and bed and breakfast establishments are specifically identified in that area, although they are not permitted in Agricultural Areas in other parts of the City. A consistent approach should be followed for the City. • Other Secondary Uses Section 9A.2.6 of the Durham Region Official Plan indicates that the local municipal official plans will provide detailed policies to limit the scale and number of secondary agricultural uses, other than for home businesses (home occupations), home industries, xii Background Report February 2011 REP~E~ T ~ PD City of Pickering Natural Environment & Countryside Policy Review 4 bed and breakfasts, and farm vacation uses, and include policies to address their compatibility with surrounding uses. Severances for such uses are prohibited. Section 15A of the Durham Region Official Plan defines Secondary (Agricultural) uses as "uses secondary to the principal use of the property, including but not limited to, home occupations, home industries and uses that produce value-added agricultural products from the farm operation on the property." It would appear that such uses are similar to home industries or uses which produce value-added agricultural products, but at a somewhat larger scale. The provision in the Official Plan of the opportunity to recognize such uses would be beneficial for farmers providing additional flexibility over and above that permitted by home occupation and home industry uses to work at secondary activities and generate additional income.. Consideration should be given to permitting such additional secondary uses. i With respect to the Agricultural Preserve in the CPDP, an additional clause will be necessary to recognize uses by colleges and universities for agricultural research purposes as a permitted use. The CPDP does not however, specifically refer to normal farm practices as is the case in the Greenbelt. The CPDP also has greater restrictions on the types of infrastructure that are permitted than those allowed under the Greenbelt, but does not have as many restrictions with respect to consideration of the environment when reviewing infrastructure uses. Recommendations • Modify the list of permitted uses to align the terminology with that in Provincial and Regional policies, including restrictions on non-agricultural uses. • Modify the list of permitted secondary uses to try to ensure a consistent approach throughout the City. • Permit secondary agricultural uses in addition to home businesses, home industries, bed and breakfasts and farm vacation uses subject to a zoning by-law amendment and limit them as required by Regional policy. • Permit uses by colleges and universities for agricultural research purposes in the Agricultural Preserve, but exclude reference to normal farm practices in the Agricultural Preserve of the CPDP. • Restrict infrastructure uses in the Agricultural Preserve to those permitted under the CPDP. xiii Background Report February 2011 ~i,> asH.ME-r# -M 4 6 RPM# Iron L City of Pickering Natural Environment & Countryside Policy Review Analysis - Minimum Distance Separation. Formulae The current policy approach is in general, conformity with Provincial and Regional policies. However, additional clarity would be provided by cross-referencing Sections 15.6 and 15.39 in the policies for the Agricultural Area; and by referencing the applicability of the minimum distance separation formulae to lot creation as well as new land uses in Section 15.6. Recommendations • Modify Section 3.11 of the Official Plan to cross-reference the policies of Sections 15.6 and 15.39 with respect to the minimum. distance separation formulae. • Modify Section 15.6(a) to reference the applicability of the minimum distance separation formulae to lot creation as well as new land uses. Analysis - Lot Creation and Lot Adjustment in Prime Agricultural Areas The Official Plan recognizes that lands designated as "Agricultural Areas" are intended for long- term protection for existing and future generations. Restricting lot creation and lot adjustments in prime agricultural areas implements this objective, as it reduces the opportunity to - either convert agricultural land to non-agricultural uses by severing land or reduce agricultural lots to sizes that are not suitable for agricultural operations. As the Region is . responsible. for land severances and the Regional Official Plan provides clear direction on this issue, it is appropriate for the City to continue to rely on the Regional Official Plan policies in this regard. Recommendations • No modifications to the Official Plan are required with respect to lot, creation and lot adjustment in prime agricultural areas. Countryside Development - Rural Settlements Analysis - Hamlet Boundaries Given the Regional population forecasts for the rural area of Pickering, the Regional policies which limit new development to infilling and minor rounding out, and the fact that there are vacant lands within most of the hamlets, it is difficult to rationalize any substantial expansion to the hamlet boundaries at this time with one exception. xiv Background Report February 2011 REPO RT# PD --a City of Pickering Natural Environment & Countryside Policy Review 47 Recommendations • Consider minor rationalization (i.e. rounding out) to hamlet boundaries of Cherrywood, Whitevale, Green River and Greenwood, as shown on Maps 15, 16, 17 and 18 of the report. • Consider a boundary rounding out to reflect the "grandfathered" draft plan of subdivision application at the south edge of Greenwood, west of Westney Road. ' Analysis - Hamlet Development The policies established in the Pickering Official Plan provide a good basis for considering development that will enhance the existing character of the settlement areas. Subsection 12.2 (c) should be clarified to identify that the range of housing will be limited to primarily single detached housing. There is no specific reference in the policies to simplicity of form, the J predominance of residential uses or the view and vistas of the countryside as identified in the Regional Official Plan, and policies should be added to deal with these directions. Recommendations • Modify Section 12.2 of the Official Plan to reflect the provisions of Section 9B.2.4 of the Regional Official Plan. - Analysis - Other Rural Settlements The existing policies do not conform with the Regional requirements that no new country residential subdivisions or rural clusters will be permitted. Recommendations • Modify Section 2.31 of the Official Plan to clarify that no new country residential or rural cluster developments are permitted (except for those that are grandfathered). Analysis - Lot Creation on Private Services The PPS restricts individual servicing to a maximum of five lots or less unless compatible with the rural area as defined by section 1.1.4.1 of the PPS, and the Growth Plan policy indicates that new.multiple lots (more than three lots) in rural areas may be permitted in rural areas with approved zoning or designation. The Regional Official Plan reflects the provisions of the Greenbelt Plan which contains restrictive lot creation policies. The City's Official Plan will need to conform to the additional restrictions. xv Background Report February 2011 ANTAC HMENU a- TO REPORT Pa 62&-:a ~ City of Pickering 8 Natural Environment & Countryside Policy Review Recommendations • Add new provisions to the Land Severance policies (section 15.26) to limit new lot creations in Rural Areas outside of the hamlets, unless the existing approved zoning allows for more and add further requirements that where lands are within the Greenbelt, that lot creation be limited to uses permitted by the Greenbelt Plan. Analysis = Partial Services The City can rely on the Regional policies in this matter or it can include policies that specify when partial servicing is permitted in order to address matters of public health and safety should such issues occur in the future within the hamlets. ' Recommendations • No modifications are necessary. Food Policy Analysis The City of Pickering has the potential to play a role in fostering a stronger agricultural community through promotion of local food. Some work on supporting local agriculture has already been undertaken as part of the Sustainable Pickering Initiative which identifies, through the Measuring Sustainability Report, that local agriculture is important not only to the local economy, but the local environment. It also identifies additional actions to support local agriculture, including participation in the Durham Region Food Charter. As is evident from the approach followed in the Region of Durham Official Plan, specific actions by the City to develop a food policy should be undertaken as a separate exercise.. However, the Official Plan can, and should provide, general policy direction to guide this initiative including specific permissions which support urban agriculture including community gardens, and farmer's markets. Recommendations • That the Official Plan provide general direction to guide the development of a food policy for the City including policies which support the overall agricultural industry and specific permissions for urban agricultural uses such as community gardens and farmer's markets. Policies should also be created that encourage agricultural uses to take advantage of their proximity to urban areas and markets. xvi Background Report February 2011 HEPORU PO L._ City of Pickering Natural Environment & Countryside Policy Review 49 Mineral Aggregate Resources Analysis. There is, only one area within Pickering which has currently been identified as an area of high potential mineral aggregate resources and that area is now within the Greenbelt Plan. However, updated mapping has recently been released by the Province which identifies very different (although equally small) locations from those currently identified as "Significant Aggregate Resource Areas", which are located in the Greenbelt and Oak Ridges Moraine Conservation Plan areas. The existing policy in Section 10.8 is consistent with the PPS, but there are no references in Section 15.33 to the additional requirements set out in the Greenbelt Plan with respect to key natural heritage or key hydrologic features and supporting information.. The policies should be updated to reflect these directions, and the mapping should be updated to reflect the new information provided by the Province. Recommendations • Modify Sections 15.33 and 15.35 of the Official Plan to comply with the provisions of the Greenbelt Plan and Regional Official Plan with respect to mineral aggregate areas but exclude the areas located within the Agricultural Preserve of the CPDP. • Modify the Official Plan schedules to reflect new information from the Province on "Significant Aggregate Resource Areas". Wayside Pits and Quarries, Portable Asphalt Plants and Portable Concrete Plants Analysis The existing policy on wayside pits and quarries is consistent with the PPS and the Regional Official Plan. Recommendations • Maintain the existing policy in the Official Plan, Section 15.34, on wayside pits and quarries. xvii BacKground Report February 2011 ATTACHMENTL~.2--TO REPOW PD o~- / 50 3 ' o r~ 7 v ~S R L FIGURE 1 to Executive Summary Comparison of Proposed Natural Heritage System to Current Official Plan Open Space System Proposed NHS Proposed NHS - CPDP Natural Heritage 0 System-Overlay Designation Proposed NHS - Current Pickering Official r+ Plan Rouge-Duffins Wildlife Corridor 7- • j i Current Pickering Official Plan Open Space System Lake Iroquois Shoreline F. Streams e `x FederalAirportLands `r Agricultural Preserve Oak Ridges Moraine Conservation Plan Area (Not Part of Study Area) J- ~r CPDP-Seaton Lands /F (Designations Provided for Information Only. Not Part of Study Area) ti " °°"a ! CPDP - Seaton Lands/Natural Heritage System-Primary Designation (Designations provided for Information Only.' Not Part of Study Area) Q Freeways & Major Utilities f~ I = i ] ! •~r~ Pickering Municipal Boundary Rural Settlement Boundaries " a TRCA/CLOCA Boundary ~ Rail Lines it Pipe Lines 0 500 ,.000 2.000 3,1= February 2011 Report to ' Planning & Development Committee &N~ PICKERAI Report Number: PD 07-11 Date: March 7, 2011 51 From: Neil Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 9/10 M. Rajadurai .1975 Guild Road (Lots 36 and 37, Plan 316) City of Pickering Recommendation: 1. That Report PD 07-11 of the. Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 9/10 submitted by Muky Rajadurai to amend the zoning of the subject property to an "R4" - Fourth Density Residential zone to permit the creation of two lots with minimum frontage of 15.0 metres on lands being Lots 36 and 37, Plan 316, City of Pickering be approved; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 9110, as set out in Appendix I to Report PD 07-11, be forwarded to City Council for enactment. Executive Summary: The applicant proposes to amend the existing "R3" Residential zoning, which requires 'a minimum lot frontage of 18.0 metres, to an "R4" Residential zoning in order to facilitate a future severance application to create two residential lots with a minimum lot frontage of 15.0 metres on Guild Road (see Location Map and Applicant's Submitted Plan, Attachments #1 & #2). The subject property currently supports a detached dwelling which is intended to be demolished. The recommended zoning for this application will establish performance standards for the subject lands which will permit the development of two lots that are compatible with the surrounding neighbourhood and conform to the Pickering Official Plan. The proposed by-law contains requirements that restrict dwelling height and garage projections to ensure compatibility of any future development. The City's development requirements will be addressed through any future land severance application. It is recommended that this application be approved and the draft by-law amendment be forwarded to Council for enactment. Report PD 07-11 March 7, 2011 Subject: Zoning By-law Amendment Application (A 9/10) Page 2 52 Financial Implications: No direct costs to the City are anticipated as a result of the proposed development. Sustainability Implications: Staff's review of the application against the City's Draft Sustainable Development Guidelines resulted in a score below the Level 1 standard. Given the small scope of the application and the infill nature of the project, there is limited opportunity to achieve a Level 1. The proposed development will take advantage of the existing infrastructure and services within the City's urban area. The applicant intends to preserve existing trees on the property to the greatest extent possible, and to undertake remedial planting. Further opportunities exist for the builder to consider sustainable options in the construction process. 1.0 Comments Received: 1.1 At the January 4, 2011 Public Information Meeting (see text of Information Report and Meeting Minutes, Attachments #3 & #4) Two area residents spoke at the Public Information Meeting. One resident expressed concerns with noise and timing of construction, potential property damage, the proximity of existing driveways, a decrease in property value, and the character of the proposed dwellings. Another resident expressed concerns that the wholesale redevelopment of the area would be preferable to properties being redeveloped individually overtime and that this application would make his property less desirable. 1.2 Following the Public Information Meeting A letter was received from an area resident expressing concerns that the proposed dwelling may be out of character with the smaller homes on the street (see Attachment #5). 1.3 Agency Comments Durham Region Planning - there are no matters of provincial interest Department applicable to this application - municipal water and sanitary sewer services are available to the subject property - proposal does not present any significant Durham Region Transit or transportation impacts (see Attachment #6) Engineering Services - traffic data suggests that a proposed second Division driveway will not have a significant impact on traffic safety and operation (see Attachment #7) Veridian Connections - no objection Report PD 07-11 March 7, 2011 Subject: Zoning By-law Amendment Application (A 9/10) Page 3 53 2.0 Discussion: If the proposed zoning amendment is approved, the applicant proposes to demolish the existing dwelling at 1975 Guild Road and sever the property to create two lots for two new single-detached dwellings. Planning staff has reviewed and considered all matters brought forward in the Information Report, the Public Information Meeting and in letters submitted by the public. 2.1 The proposed development is appropriate and compatible with existing development Although the applicant's proposal does not meet the minimum density requirements of the Pickering Official Plan (30 units per net hectare for Medium Density Areas), the Plan provides for development below the minimum density if it can be demonstrated that the proposed development does not preclude future redevelopment over time to achieve the prescribed density. The proposed severance will marginally increase density in the area, by creating an additional lot. The proposed severance will not preclude future redevelopment as the proposed lots have frontages and depths consistent with the majority of existing lots on Guild Road. The subject property is one of only four properties on Guild Road that have frontages in excess of 15.5 metres. The compatibility concerns regarding the two new dwellings expressed by residents at and after the Public Meeting can be addressed through the zoning by-law and through the City's development standards. Most of the houses on Guild Road are one or two storey dwellings. Staff recommend that the zoning by-law amendment contain standards that are similar to those applied to other established residential areas in the City experiencing similar redevelopment, such as Rougemount Drive, including a height limit of two storeys (9.0 metres), and a maximum garage projection of 2.0 metres from the front wall. The neighbouring resident's concerns with the shared driveway will be dealt with through the design of the new dwelling and the performance standards in the zoning by-law. The existing driveways on the subject property and the neighbour's property are each privately owned, but immediately adjacent to one another. This is largely the result of the existing detached garage on the subject property being located at the side of the house (see Attachment #2). Because of the narrower proposed lots, the proposed dwellings on the new lots are anticipated to have attached garages. The minimum side yard widths in the zoning by-law will ensure that an attached garage, and associated new driveway, will be at least 1.5 metres from the side lot line. This provision will also be expected to be included in the required Architectural Design Statement. The applicant will be responsible for moving the existing driveway on the subject property without adversely affecting the neighbouring property. Report PD 07-11 March 7, 2011 Subject: Zoning By-law Amendment Application (A 9/10) Page 4 54 The proposed second driveway on Guild Road is not anticipated to impact traffic safety and operations. 2.2 All development matters will be addressed during the Land Division application process An acceptable Architectural Design Statement, a Tree Inventory and Preservation Plan Preliminary Grading Plan will be required at the Land Division stage. Any additional development matters will also be. dealt with through the land division application process or through standard City procedures. 2.3 By-law to be forwarded to Council The draft zoning by-law attached as Appendix I to this report implements staff's recommendation to approve the zoning amendment application. It is recommended that the draft by-law be finalized and forwarded to Council. 3.0 Applicant's Comments The property owner is aware of the recommendation of this Report. Appendix: Appendix I Draft Implementing Zoning By-law Attachments: 1. Location Map 2. Applicant's Submitted Plan 3. Information Report 4. Public Meeting Minutes 5. Public Comments - Sandra Simpson 6. Agency Comments - Durham Region 7. City Department Comments - Engineering Services Division j Report PD 07-11 March 7, 2011 Subject: Zoning By-law Amendment Application (A 9/.10) Page 5 J J Prepared By: Approved/Endorsed By: i Ashley Yea $d Neil. Carroll, -P JPP Planner I Director, Planning & Development Marg Wouters, MCIP, RPP Manager, Development Review & Urban Design AY-.1d Copy: Chief Administrative Officer Recommended for the consideration of Pickering Co i1 22, 2011 Tony revedel, P. Eng Chief Administrative Officer I Appendix I to 5 Report PD 07-11 Draft Implementing Zoning By-law Amendment Application A 9/10 The Corporn Q feffity of Pickering 57 Law No. XXXX/11 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Lots 36 and 37, Plan 316, in the.City of Pickering. (A 9/10) Whereas the Council of The Corporation of the City of Pickering deems it desirable to rezone the subject property,.being Lots 36 and 37, Plan 316, in order to permit the creation of two lots for detached dwellings; And whereas an amendment to By-law 3036, as amended, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule "I" Amendment Schedule "I" to By-law 3036, is hereby amended by changing the current "R3" zoning designation to "R4 as shown on Schedule "I" attached thereto. 2. Text Amendment Section 10 - Residential Detached Dwelling Zone - R4 is hereby amended by adding the following subsection after subsection 10.3.11: 10.3.12 Lots 36 and 37, Plan 316 Despite the height requirement provisions of Section 5.9 of Restricted Area Zoning By-law 3036,.where any lot having frontage on Guild Road on lands known as Lots 36 and 37, Plan 316 in the City of Pickering, is used for a detached dwelling, the following provisions shall apply: (a) Dwelling Height (maximum): 9.0 metres (b) Attached Garage Projection beyond Front Wall of Dwelling (maximum): 2.0 metres 3. By-law 3036 By-law 3036 is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Section 1 and 2 above. Definitions and subject matters not specifically dealt'with in this By-law shall be governed by the relevant provisions of By-law 3036, as amended. -2- 4. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-Law read a first, second, and third time and finally passed this day of 2011. David Ryan, Mayor y ff4 I Debbie Shields, City Clerk I I I - - - - - - - 59 I I I• I I I I 1 J Q o E56.4 Q 37. 1 6 M J I 0 I Q I-------- - - - - - - - O I I I I - - - - - - - - - - I I - - - - - - - - - - - - - - - - - - - 0 GCD N SCHEDULE I TQ PASSED TV Mr. DAY OF-Ml IN 2011 MAYOR` CLERK 60 o z Q o o w a o Cn ST. ANTHONY DANIEL z Y 3 v SEPARATE w o SCHOOL Li N m > w cc ~ p PIC~ - ISLA, DRIVE w z m w CEN } w Q J _ } m BEATON 0 O O U B OCK RIDGE COMMUNITY PARK I FINCH AVENUE FINCH 0 O 0 0 d O 0 J ~ Q } ~ 0 ~~NGS~oN UBJECT ° P OPERTY U O C`RCVE p DENMAR 0] City of Pickering Planning & Development Department PROPERTY DESCRIPTION Lots 36 & 37, Plan 316 007\ OWNER M. Rajadural' DATE Nov 19, 2010 DRAWN BY JB FILE No. A09/10 SCALE 1:5,000 CHECKED BY AY IV coTero noe lr cEnlerPris as Inc. ontl ita suPPlia rs. All rights Reserved. Not o Plon of survey. - PN-8 2005 MPAC ontl its suPPl~ers. All rights Reserved.NO[ a Plon of Survey. ,..1ACHIUwz:N IU VEOR7 # PDT ~7_~___~___I II Information Compiled from Applicant's Submitted Plan 61 A 09/10 M. Rajadurai EXISTING LOT 3E EXISTING DWELLING i. & GARAGE TO BE DEMOLISHED 56.3~rn • I 15.5m 15.5rn I .C9m I GUILD ROAD PROPOSED I I I I PROPOSED RETAINED LOT I PROPOSED SEVEFED LOT I I I 5639n PROPOSED; I PROPOSED DWELLING DWELLING I l I I i I 1 I 15.5m I 311,09o.) GUILD ROAD This map was produced by the City of Pickering Planning & Development Department, Planning Information Services division Mapping and Design, Nov 17, 2010. I Information Report ~i Report Number: 04-11 For Public Information Meeting of PICKERING Date: January 4, 2011 In Accordance with the Public Meeting Requirements of the Planning Act, R.S.O. 1990, chapter PA 3 Subject: Zoning Amendment Application A 9/10 M. Rajadurai 1975 Guild Road (Lots 36 and 37, Plan 316) City of Pickering 1.0 Property Location and Description • the subject property is located on the east side of Guild Road, north of Kingston Road (see Location Map - Attachment #1) • the property has a frontage of 31.1 metres, a depth of 56.4 metres and a total lot area of approximately 1,760 square metres (see Applicant's Submitted Plan - Attachment #2) • the property is currently occupied by a one-storey detached bungalow with a detached garage • surrounded uses include detached dwellings on lots with frontages of approximately 15.0 metres 2.0 Applicant's Proposal • the applicant is proposing to amend the existing zoning from an °R3" - Third Density Residential Zone to an "R4" - Fourth Density Residential Zone . • if the proposed zoning is approved, the applicant intends to file an application with the Region of Durham to sever the subject property into two lots with minimum lot frontages of 15.0 metres • the applicant intends to demolish the existing bungalow and detached garage for the purpose of constructing two new two-storey detached dwellings 3.0 Official Plan and Zoning 3.1 Durham Regional Official Plan the Regional Plan designates the subject lands "Living Areas" • these areas are intended to be predominantly used for housing purposes, and may include limited office, retail and personal service uses • the applicant's proposal appears to comply with the intent of the Regional Plan 1:7Tp,CH{lfiLPJ. Y:_ 3 Information Report No'. 04-11 a7 Page 2 63 3.2 Pickering Official Plan the Pickering Official Plan designates'the subject lands "Urban Residential - Medium Density Areas" within the Village East Neighbourhood • permissible uses include residential uses, and limited office and retail uses serving the area the density range for Medium Density Areas is more than 30 and up to and including 80,units per net hectare. However, the Official Plan allows for development below the range if it can be demonstrated that the proposed development can be intensified over time to achieve the required density • the applicant's proposal to create an additional lot will result in a net residential density of approximately 11 units per net hectare 3.3 Zoning By-law 3036 • the subject property is zoned "R3" - Third Density Residential Zone • the zoning permits a detached dwelling on a residential lot with a minimum lot frontage of 18.0 metres and a minimum lot area of 550 square metres • an amendment to the existing zoning by-law is required to allow for the future severance of the subject property into two lots with a minimum lot frontage of 1'5.0 metres and minimum lot area of 460 square metres 4.0 Results of Circulation 4.1 Resident Comments • none received to date 4.2 Agency Comments • none received to date 4.3 Staff Comments • in reviewing the application to date, the following matters have been identified by staff for further review and consideration: • compatibility of the proposed 15.0 metre lots and proposed new dwellings with the character of existing development • protection of existing vegetation on the future severed and retained parcels, as,well as on adjoining properties • the impacts if any, of a proposed second driveway access onto Guild Road Information Report No. 04-11 Page 3 64 5.0 Procedural Information • written comments regarding this proposal should be directed to the Planning & Development Department • oral comments may be made at the Public Information Meeting • all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council • any member of the public who wishes to reserve the option to appeal Council's decision must provide comments to the City before Council adopts any by-law for this proposal • any member of the public who wishes to be notified of Council's decision regarding this proposal must request such in writing to the City Clerk 6.0 Other Information 6.1 Appendix No. • list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing report 6.2 Information Received • in addition to the full scale copies of the Applicant's Submitted Plan, the following documents are available for viewing at the offices of the City of Pickering Planning & Development Department: • Architectural Design Statement • Planning Rationale • Sustainable Development Report 6.3 Company Principal • the owner and applicant of the subject property is Muky Rajadurai ORIGINAL SIGNED BY ORIGINAL SIGNED BY Ashley Yearwood Marg Wouters, MCIP, RPP Planner I Manager, Development Review & Urban Design AY:ld Attachments Copy: Director, Planning & Development i 65 Appendix No. I to Information Report No. 04-11 - I Commenting Residents and Landowners (1) none received to date Commenting Agencies (1) none received to date " Commenting City Departments (1) none received to date i C7- 11 Excerpts from Planning & Development s - Committee Meeting Minutes NCKERING Tuesday, January 4, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe (11) Part `A' Information Reports Marg Wouters, Manager, Development Review & Urban Design gave an outline of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 4. Zoning Amendment Application A 9/10 M. Rajadurai 1975 Guild Road (Lots 36 and 37, Plan 3.16) City of Pickering A public information meeting was held under the Planning Act, for the purpose of informing the public with respect to the above noted application. Ashley Yearwood, Planner I gave an overview of zoning amendment application A 9/10. Muky Rajadurai, the applicant appeared before the Committee in support of the application. He indicated that he is an experienced custom home builder with a recent infill project in Pickering, and that the two new two storey detached dwellings he proposed to construct on the lands would complement existing homes in the area. Maggie Mamczur, 1977 Guild Road appeared before the Committee in opposition to the application noting her concerns with construction noise and potential property damage that may result from the proposed development. She also noted her concern with the current shared driveway condition between her property and 1975 Guild Road. She also questioned the time frame for completion of. construction and noted that she has experienced problems with contractors working on this property in the past. She also noted concerns with respect to a decrease in her property value should the new proposed development be out of character with the smaller residences that currently exist on the street. 1 s'vt?_t= Excerpts from Planning & Development 67 Committee Meeting Minutes RICKE Tuesday, January 4, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe David Powell, 1985Guild Road appeared before the Committee in opposition to the application. He noted he has lived here since 1987 and advised that this application is not in the best interests of the community. He noted that the wholesale redevelopment of the area would be preferable to properties being redeveloped individually over time, indicating that this application on its own would make his property less desirable. A question and answer period ensued. Muky Rajadurai provided clarification with respect to residents' concerns. He noted fencing and gates would be constructed during the construction phase to address property damage issues and that his redevelopment plans include a clear separation of the current shared driveway condition. He noted the timeframe for construction completion would be three to four months from the start of excavation and that use of Guild Road would be minimized. He also indicated his willingness to communicate with the surrounding neighbours. 2 ff ac K'p 'S~ d+ he el f- L t is G Tf i V 6 8 ti~,v Z "DA 1v9~'f ~ ~ ~ ifs ~~?d ~ j~ 8' ~ a:, E•tf q~i ~ ~ s'•. t L ' L?• e; i,... car d't 1 ' r~,✓ N Z-T . ✓ a, a e q j~ Ql.,.' `y' `p ~°i;r~ J•~ f t. ! i~~ 14';i".. f.4.,P ! ! lJ 1 i 1'-~ ,~,r i • .a J ' a"^~ d'! 7~A J'~• 1 4. d226 •r,~• s " JT .1.. t J S ~ k". d :ti i ~ Z 6. ~ 1. ,r ~ ~ e.-^ F i ` ~ , - ~ ~ as 1) ~ . ~ r~ 1 P ' ~ y d F Y'\ t^': Li f e rb.,,, Z•".:.' e.F i... / d' ..-v f L ~.,p L! ,f '6 \'a. / is r4' e'l . 0.. t.l~~ / rg1gF , f) C%'b,:-.:~ + •iF m.d.~3._ i' - ~ ~E"!1/` l ~ 1 'x. + ~,-vl v'~j ~ ~i: ; ~ t~ ~i 0 C C + ~ ~ ~ t~J. t Z.# v . y~Y a :C . ~ ~~0 ate' A v ^,Ef G l r•..i v'a'}'' ~,p L~ &.;/f tq ex A' . ~~'_~,~;,~5 S`~`>r{ g R ..~°`a + 13'e. 17-2 c a f..~ t:' F - _ ~elm 110 S.'~.`_ ~y p,~i.~,? RECEIVED JAN 2 1, 201 f Ca Fes' CITY OF PICKERING PLANNING a DEVELOPMENT DEPARTMENT I January ' 4, 2011, IEEE a Vr mob K EE R 7 UV s Ashley Yearwood, Planner I ;=PA.RTN!ENT Planning & Development Department City of Pickering The Regional One The Esplanade Municipality Pickering, ON L1V 6K7 of Durham Planning Department Dear Mr. Yearwood: 605 ROSSLAND ROAD E 4 TH FLOOR Re: Zoning Amendment Application A09110 4TH . PO aox 623 Applicant: Muky Rajadurai .WHITBY ON L1 N 6A3 Location: 1975 Guild Road CANADA 905-668-7711 Lot 19, Concession 1. Fax: 905-666-6208 Municipality: City of Pickering Email: planning@durham.ca www.durham.ca The Regional Municipality of Durham (The Region) has reviewed the above A.L. Georgieff, MCIP, RPP noted application and offers the following comments for your consideration. Commissioner of Planning The purpose of this application is to amend the zoning by-law on the subject lands to permit the creation of two residential lots with a minimum lot frontage of 15 metres. The subject property is currently zoned 'R3'- One Family Detached Dwelling - Third Density Zone. Regional Official Plan The subject property is designated 'Living Area' in the Durham Regional Official Plan (ROP). Living Areas are to be used predominantly for housing purposes. Provincial Interests and Delegated Review Responsibilities There are no matters of provincial plan interest applicable to this application. Regional Services Municipal water supply and sanitary sewer services are available to the subject property. Any requirements of the Region concerning the provision of Regional services associated with the development of this property, financial and otherwise, will be addressed at the time of the Land Division application. "Service Excellence fog cur Cr~%nmunities" 100% Post Consumer 7:0: Page 2 Durham Region Transit & Transportation The proposal does not present any significant Durham Region Transit or . transportation impacts. Please contact David Perkins at 905.668.4113 ext. 2571 should you have any questions or require additional information; Yours tr G JC - ~ Vanni f~'a Chanthavong,.MCIP, RPP Planner.. Current Planning AID cc: Regional Works Department - Pete Castellan City O~ G a s K k J1 L~ PICKERING Memo To: Ashley Yearwood January 13, 2011 Planner From: Dhaval Pandya, Coordinator, Transportation Engineering Copy: Division Head, Engineering Services Division (Acting) Supervisor, Engineering & capital Works Subject: Zoning By-law Amendment Application A09/10 1975 Guild Road, City of Pickering Please be advised that Transportation Engineering staff has reviewed the plans submitted by the proponent and conducted site visit of the proposed development. Our comments related to the impacts of proposed driveway access for the captioned application includes the following: • 1975 Guild Road: Guild Road is a north-south two lane local road with posted speed limit of 40 kmph. The available traffic data suggest that the traffic volume on this section of the road is very low therefore proposed 2nd (South) driveway will not have significant impact on traffic safety and operation. Trusting that above is satisfactory, should you have any questions/concerns please do not hesitate to contact me. Croy 4 Report To - Planning & Development Committee ~ PICKERING Report Number: PD 08-11 Date: March 7, 2011 72 From: Neil Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 6/10 C. Bollmann 3325 Highway No. 7, Hamlet of Kinsale (North Part Lot 2, Concession 5) City of Pickering Recommendation: 1. That Report PD 08-11 of the Director, Planning & Development be received; 2. That Zoning By-law Amendment Application A 6/10 submitted by Corinna - Bollmann, on lands being North Part of Lot 23, Concession 5; City of Pickering, to permit a dog daycare and boarding facility with associated retailing, be approved as a temporary use for a period of three years; and 3. Further, that the draft zoning by-law to implement Zoning By-law Amendment Application A 6/10, as set out in Appendix I to Report PD 08-11, be forward to City Council for enactment. Executive Summary: The applicant proposes a three year extension of a temporary use zoning by-law which permits a dog daycare and boarding facility with accessory retail use on the northern 0.6 hectares of the subject property. The property is located on the south side of Highway 7, east of Audley Road. The portion of the property proposed for the dog daycare facility is within the Hamlet of Kinsale (see Location Map - Attachment #1). The dog daycare and boarding facility is a non-crating facility in which the dogs will be free to play outdoors during the day within a fenced exercise area in the rear yard, and all dogs will be boarded overnight within an accessory structure (see Applicant's Submitted Plan - Attachment #2). The business owner will reside within the existing dwelling on the property and intends to convert the attached garage to a retail store. A site plan for the dog daycare and boarding facility was approved in May 2010 (see Approved Site Plan - Attachment #3). Report PD 08-11 March 7, 2011 Subject: C. Bollmann (A 6/10) Page 2 73 It is recommended that the application for a three year extension of the temporary use zoning by-law to permit the use be approved and that the draft by-law attached as Appendix I be forwarded to Council for enactment. The temporary nature of the by-law will allow the use to be monitored for any potential impacts, including noise, on surrounding properties, prior to Council consideration of permanent zoning. Financial Implications: No direct costs to the City are anticipated as a result of the proposed development. Sustainability Implications; Staffs review of the application against the City's Draft Sustainable Development Guideline resulted in a score below the Level 1 standard. Due to the nature of the proposal, there are limited opportunities to achieve Level 1. The development proposal provides opportunities for efficient use of vacant buildings, and greater diversity of commercial use within the Hamlet of Kinsale. 1.0 Background: 1.1 Comments Received 1.2 At the January 4, 2011 Public Information Meeting (see text of Information Report and Meeting. Minutes, Attachments #5 & #6) Frank Filippelli of 3315 Highway 7 and his architect Ferdinand Wagner appeared before the Committee in support of the application. 1.3 Following the Public Information Meeting Zenobia and Vladimir Sedlak of North Part Lot 2, Concession 5-on Audley Road (two properties south of the subject property) submitted a letter in opposition to the proposed development noting concerns with devaluation of their property resulting from the smell and barking (see Attachment # 7). 1.4 City Department and Agency Comments Ministry of Transportation - require a minimum 14.0 metres setback from the Highway 7 right-of-way to any new buildings/structures above and below ground - any parking within the 14.0 metres setback must be surplus to the site requirements and so denoted on the Site Plan Highway 7 is being improved, and the { setback will be measured from the new property limit (see Attachment #8) Report PD 08-11 March 7, 2011 Subject: C. Bollmann (A 6/10) Page 3 74 Durham Region Planning the proposed uses are permitted by the Department Regional Official Plan - Regional Works Department has no objection to the above application (see Attachment #9) I Central Lake Ontario - no objections to the extension of the Conservation Authority temporary use being request (see Attachment #10) Veridian Connections - no comment on the application (see Attachment #11) Enbridge Gas Distribution Inc. - no objections to the development proposed (see Attachment #12) 2.0 Discussion: The applicant proposes a three year extension of a temporary use zoning by-law which permits a dog daycare and boarding facility with accessory retail use on the northern 0.6 hectares'of the subject property. A temporary use by-law to permit a dog daycare and boarding facility and accessory retail uses on the subject property was originally approved by Council in 2007 for a period of three years. During the original zoning amendment application and site plan approval processes, a number of issues relating to noise, the structural integrity of existing buildings and the need for site plan approval were identified and satisfactorily addressed. The subject property was granted site plan approval in May 2010. The temporary use by-law expired in July 2010 before the facility could become operational. 2.1 The proposed development is still supported and extension of the temporary use by-law is appropriate Staff continue to support the proposed development and are, satisfied that all identified issues have addressed through the previous zoning and site plan approval processes. It is recommended that the provisions in the original temporary use by-law be implemented, including limiting the number of dogs permitted on-site at any one time to a maximum of 30, providing for a setback of 10.0 metres from all property lines for the outdoor exercise area, limiting the accessory retail use to a maximum gross floor area of 50 square metres, and requiring a minimum of five parking spaces. Staff are satisfied that the. restriction of the proposed use to the northern portion of the 4.0 hectare subject property and the proposed zoning standards address the concerns raised by the neighbouring property owners to the south. Report PD 08-11 March 7, 2011. Subject: C. Bollmann (A 6/10) Page 4 r 75 As in the original zoning amendment approval, staff recommend that the use be permitted on a temporary basis in order to monitor the operation and fully assess any potential impacts, including noise on surrounding properties. A three year by-law term (the maximum extension term for a temporary use under the Planning Act) is recommended. At the end of the term, Council may consider an application to extend the use for a further period up to three years, or may consider an application to zone the lands for this purpose on a permanent basis. 2.2 By-law to be forwarded to Council The draft zoning by-law attached as Appendix I to this report implements staff's recommendation to approve the zoning amendment application. It is recommended that the draft by-law be finalized and forwarded to Council. 3.0 Applicant's Comments The owner has been advised and concurs with the recommendations of this Report. Appendix: Appendix I Draft Implementing Zoning-By-law Attachments: 1. Location Map 2. Applicant's Submitted Plan 3. Approved Site Plan 4.. Information Report 5. Minutes of Statutory Public Meeting 6. Public Comments - Zenobia and Vladimir Sedlak 7. Agency Comments - Ministry of Transportation 8. Agency Comments - Region of Durham 9. Agency Comments - Central Lake Ontario Conservation Authority 10. Agency Comments - Veridian Connections 11. Agency Comments - Enbridge Gas Distribution Inc. I Report PD 08-11 March 7, 2011 Subject: C. Bollmann (A 6/10) Page 5 Prepared By: Approved/Endorsed By: Mila Yeun Neil Carrol , GIP RPP Planner I Director; Pla g & Development Marg Wouters; MCIP, RPP Manager, Development Review & Urban Design MY:Id Copy: Chief Administrative Officer Recommended for the consideration iI y Cou of Pickering ' ` 22i Zol1 7 I)iwo Tony revedel, P.Eng. Chief Administrative Officer Appendix I to Report PD 08-11 7 Draft Implementing Zoning By-law Amendment Application A 6/10 7 8 The Corporation of the Cit f Pickering BY-la 'X/11 ~ Being a by-law to amend Restricted Area Zoning By-law 3037, as amended by By-laws 2623/87, 3450/90, 6696/06 and 6787/07, to implement the Official Plan of the City of Pickering, Region of Durham, North Part of Lot 2, Concession 5, City of Pickering. (A 6/10) Whereas the Council of the Corporation of the City of Pickering deems it desirable to enact a temporary use by-law for a period of three years to permit the establishment of a dog daycare and boarding facility with an ancillary retail store on the lands, being North Part of Lot 2, Concession 5, in the City of Pickering; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Text Amendment Section 5.(1) of By-law 2623/87, as amended, is hereby further amended by adding thereto new subsection (d) after subsection (c) as follows: (d) Exception ("CLR8-DD" Zone) (i) Despite any provisions in this By-law to the contrary, in addition to any other uses permitted under the "CLR8" zone, a dog daycare and boarding facility shall be permitted fora temporary period of three years on the lands designated "CLR8-DD" (North Part of Lot 2, Concession 5) on Schedule "I" attached hereto in accordance with the following provisions: A. The maximum number of dogs permitted within a dog daycare and boarding facility at any one time shall be 30; B. A dog daycare and boarding facility shall be permitted to operate within an accessory structure, with a maximum height of 5.5 metres; C. The overnight boarding of dogs shall be provided in a non- crating environment; D. An outdoor exercise area shall be provided in the rear yard and shall be set back a minimum of 10.0 metres from all property lines; By-law No: Page 2 401 79 E. A maximum of one retail store to be maximum of 50 square .5 metres gross floor area shall be permitted for the sale of products ancillary to a dog daycare and boarding facility; F. An ancillary retail store shall not be permitted within an accessory structure; G. In addition to the parking requirements for a detached dwelling, a minimum of 5 parking spaces shall be provided and maintained on-site. (ii) For the purpose of this subsection the following definition shall apply: "Dog Daycare and Boarding Facility" -shall mean a facility in which the daytime care of dogs is provided and shall include the overnight boarding of dogs, but shall not include the breeding or sale of dogs, or a veterinary clinic. 2. By-law 3037 By-law 3037, as amended by By-laws 2623/87, 3450/90, 6696/06 and 6787/07 is hereby further-amended only to the extent necessary to give effect to the provisions of this By-law as set out in Section 1 above, and as set out on Schedule "I" attached hereto. Definitions and subject matter not specifically dealt with in this By-law-shall be governed by the relevant provisions of By-law 3037, as amended. 3. Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act, and shall remain in effect for three years from the date of passing hereof, unless repealed or extended in accordance with the above-mentioned provisions. By-law read a first, second and third time and finally passed this „0day of 2011. x~ David Ryan, Mayor Debbie Shields, City Clerk 1117ACHIMTNIT TO r"EJ10pi PD .3 0 f KY SALE HIGHWAY 7 • U JECT RO ERTY . r r O o - ARCLAY ESTATES City of Pickering Planning & Development Department PROPERTY DESCRIPTION CON 5 N PT LOT 2 OWNER C. Bollmann DATE Oct. 25, 2010 DRAWN BY JB / N FILE No. A 06/10 SCALE 1:10,000. CHECKED BY MY oTero elrPEnlerPrieee Ine. ontl ila euDPlore. All righla Reeervetl. Not P Plen Of e-eY. - PN-RUR 2005 MPAC and 'la uPPl~e rte. All r:ghla Re nerve tl. Nel PIPn of Survey. ATTACHMENT # E T0. RESORT # PD~~OS-~ Information Compiled from Applicants Submitted Plan A 06/10 C. Bollmann HIGHWAY 7 w t , f v a r i i S i This map was produced by the City of Pickering Planning & Development Department, Planning Information Services division Mapping and Design, Oct. 25, 2010. PC,-- 82 s i a f ~ V i . ?firms i li 5 GGGNNN"' ~ i i (s l ~~z 0. gg - :J~ ~ ia:uo •~'~;;~~~g~~, fit! $4 i~ $ a ' ~tl 13 ~ 3o W 2 C 3 y' "`sue I g '3i' o~ < ova§~ - i _ o ' awe s uw }3Y a - - * ` • - ~A~ as i;€e~. 3 cx arn~mw ~ a ~ ce ~ e ~BZ ~v r: E - _ 1 Z~r v' 00 0 lxl~ 7/ //r t 9/ ' WTI S e~~j - ~ Lr~ all, 3 O E 0 Ei / - / l w 4 'G 08 - ATTACHMENT #~TO City REPORT # PG oe)_I I Information Report Report Number: 02-11 For Public Information Meeting of PICKERING Date: January 4, 2011 3 In Accordance with the Public Meeting Requirements . of the Planning Act, R.S.O. 1990, chapter PA3 Subject: Zoning By-law Amendment Application A 6/10 C. Bollmann 3325 Highway 7, Kinsale (North Part Lot 2, Concession 5) City of Pickering 1.0 Property Location and Description • the subject property is located on the south side of Highway 7, east of Audley Road (see Location Map - Attachment #1) • the subject property is approximately 4.0 hectares in area, with a lot frontage of 80 metres, and currently supports a detached dwelling and accessory barn structure (see Applicant's Submitted Plan - Attachment #2) • the surrounding land uses include residential to the east and west, and agricultural to the north and south • a tributary of, Lynde Creek traverses the southwestern. portion of the subject property 2.0 Applicant's Proposal • the applicant is proposing a three year extension of a temporary use zoning by-law which permits a dog daycare and boarding facility with accessory retail use on the northern 0.6 hectares of the property • the dog daycare and boarding facility is proposed to be accommodated within the existing barn in the short term, and in a new building in the long term • the specialty retailing use is proposed to be accommodated within a portion of the existing dwelling • a site plan including the existing and proposed buildings was approved in May 2010 (see Approved Site Plan - Attachment #3) 3.0 Official Plan and Zoning 3.1 Durham Regional Official Plan • the portion of the property proposed for the dog daycare facility is designated "Rural Settlements - Hamlet" • Rural Settlement areas permit the establishment of commercial, residential community and recreational uses ATTACHMENT # y TO Information Report No. 02-11 REPORT # PD Page 2 84 • a "Major Open Space" designation applies to the southern portion of the subject property which is not proposed to be rezoned • the proposal appears to conform to the Durham Region Official Plan 3.2 Pickering Official Plan • the portion of the property proposed for the dog daycare facility is designated "Rural Settlements - Rural Hamlets", and "Hamlet Residential" within the Kinsale Settlement Area (see Attachment #4) • Rural Hamlet areas permit a variety of uses including residential, commercial, community, cultural and recreational uses • the Kinsale Settlement policies encourage opportunities for enhancing the historic village of Kinsale through general or.site-specific zoning that allows the introduction of arts and craft studios, workshops and small-scale commercial enterprises on suitable sites, providing the historic character of the village and the interests of neighbouring residents are respected • Schedule II to the Pickering Official Plan - "Transportation System" identifies the proposed future by-pass of Highway 7 through the southern portion of the property. Highway 7 is identified as a Type A Arterial Road which is the highest order arterial road and is designed to carry large volumes of traffic at moderate to high speeds. 3.3 Zoning By-law 3037 • the portion of the property proposed for the dog daycare facility is zoned "CLR8- DD" - Cluster Residential - DD, as amended by By-law 2623/87, 3450/90 and 6787/07 (see Attachment #3) • the _"CLR8-DD" zoning currently permits a detached dwelling use. A temporary use zoning by-law amendment to permit the proposed facility was approved by Council in July 2007 and has since expired (see By-law 6787/07 - Attachment #5) • an amendment to the zoning by-law is required to permit the dog daycare boarding facility and accessory retail use in the portion of the property currently designated "CLR8-DD" 4.0 Results of Circulation 4.1 Resident Comments • none received to date 4.2 Agency Comments • Ministry of Transportation (see Attachment #6) • applicant to be made aware that Ministry building/land-use permits will be required prior to any grading or construction on the site • Ministry will require a minimum 14.0 metre setback from Highway 7 right-of-way for Highway 7 road widening • Ministry permit review process includes the review and approval of a detailed.Site Plan and Site Grading/Drainage Plan -i { T.!dL{ ii'Ji Lr Information Report No. 02-11PD I I Page 3 85 I • Central Lake Ontario Conservation (see Attachment #7) • no objection to the extension of the temporary use being requested i 4.3 Staff Comments • a number of issues relating to noise, the structural integrity of the barn and the need for site plan approval were identified during the review of the original zoning amendment application. These issues were addressed in the temporary use by-law approved in 2007 and the site plan approval granted in May 2010. Any additional issues will be addressed in the proposed zoning by-law 5.0 Procedural Information • written comments regarding this proposal should be directed to the Planning & Development Department • oral comments may be made at the Public Information Meeting • all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council • any member of the public who wishes to reserve the option to appeal Council's decision must provide comments to the City before Council adopts any by-law for this proposal. • any member of the public who wishes to be notified of Council's decision regarding this proposal must request such in writing to the City Clerk 6.0 Other Information 6.1 Appendix No. • list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing report 6.2 Information Received • in addition to the full scale copies of the Applicant's Submitted Plan, the following documents are available for viewing at the offices of the City of Pickering Planning & Development Department: • Planning Rationale 0 Sustainable Development Letter AT'TIA4HIMENT It y To Information Report No. 02-11 REPORT # Pub o I I Page 4 6 6.3 Company Principal • the owner and applicant is Corrine Bollmann ORZO AL SIGNED By OMOINAL SIGNED BY Mila Yeung Marg Wouters MCIP, RPP Planner II Manager, Development Review & Urban Design MY:ld Attachments Copy: Director, Planning & Development . i 87 Appendix No. I to Information Report No. 02-11 Commenting Residents and Landowners (1) none received to date Commenting Agencies (1) Ministry of Transportation (2) Central Lake Ontario Conservation Commenting City Departments (1) none received to date I TV 7,1 "DM Excerpts from City, 0~ _ Planning & Development Committee Meeting Minutes MCKE Tuesday, January 4, 2011 7:30 pm - Council Chambers Chair: Councillor Ashe (11) Part `A' Information Reports Marg Wouters, Manager, Development Review & Urban Design gave an outline- of the requirements for a Statutory Meeting under the Planning Act. She outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the by-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Municipal Board, and may not be entitled to be added as a party to the hearing unless, in the opinion of the Board, there are reasonable grounds to do so. 2. Zoning By-law Amendment Application A 6/10 C. Bollmann 3325 Highway 7, Kinsale (North Part Lot 2, Concession 5) City of Pickering A public information meeting was held under the Planning Act; for the purpose of informing the public with respect to the above noted application. Mila Yeun9Planner I gave an overview of zoning amendment application A 6/10. Corrine Bollmann, applicant, appeared before the Committee in support of the application. She noted the reason for the application was to provide for a three year extension of the current temporary use zoning by-law to permit the continuation of the dog daycare and boarding facility with accessory retail use. Frank Filippelli, 3315 Highway 7 and his architect Ferdinand Wagner appeared before the Committee in support of the application. Ferdinand Wagner questioned under what circumstances the by-law would not be approved. Staff provided clarification. - 1 MILS -8 ~k/ H 0 C r MAY c Iii c~ n; 7 ' iJ, d I- I d } e Lh'r ADL~~s~ o AvDI.L~- P,D; r N 3 N PT L n7 10 ob AC FiZ ROLL. N0, co (7) c og ►J! oa Cron !'PUT WL J TFI OLVNL THE A f6c)VE L 0 T n~T ►{1L NoTIC~ 0 THE APPL1 cAT ION FOR AIult=Ntry1&)(/-, -rHLz, 1?r rl rv D M j\, Z' P P L i c A T' i v N - A l 10 > l~ L1 U~ N C R P P I' L. I c h N C, ~.1 M AN/V, C, U r2 C. 1"l IL\,i1 C rU r . n t\) T I-I A L~ n ~s 1Iv1ATlL 1s A_s rc~L i 2~No13I~ V AnIMII~ _.Sc-: irE rJ 017 )NC L /PC- 1) T ~N.DoI~s~ f'~?C('r~.<.~ ~nN1C Af1CN1)MC-/V^7' L: cAuSE IT CAN CAGA7L t) L - ' --VA 4-uATIo rv ~F THC P 0PF.10.TY 0r Duns 5y Lpm//v6 Iti~~tsRNc T0 1 NL 16I-15ouA X041) C.5riGAL) ~Aj2I<JNC~ 1 }lAUL iNG) S 1 IV C 1 Lr,-- C IrL Y. ©V ~-S s 72 C- N 13 /A S L~-DL- j f7- ~~1? NC..1✓ rZv~C=(--T DR. TO 397d b©ST smd VIH IVHd br ~58~~5~6 65 9 T T T9~IB /'TO 9 0 Ministry of Transportation Ministere des Transports ! DE l 4 2010 Central Region Region du Centre a , DICKERING N1Ft4 GFP Corridor Management Section Section de gestion des couioirs routiers 101111101 1, T , . ; HI 7(h Floor, Bldg. D 7e stage, edifice D 1201 Wilson Avenue 1201, avenue Wilson • Downsview. ON M3M 1 J8 Downsview, ON M3M 1J8 Tel.: 416-235- TQL 416-235- Fax,: 416.235-4267 Te1ec.: 416-235-4267 December 14, 2010 Debbie Shields Administration Department City of Pickering Pickering Civic Complex One The Esplanade Pickering, Ontario L1V 6K7 Re: Zoning Amendment Application: A 6110 Part Lot 24 & 26, Concession 6 Highway 7 & 7112, Township of Whitby, Region of Durham Dear Ms. Shields: The ministry has completed its review of the above zoning amendment application and offers the following comments. The applicant should be made aware that Ministry building/land-use permits will be required prior to any grading or construction on this site. . This Ministry will require a minimum 14m setback from the Highway 7 right-of-way to any new buildings/structures above and below, ground. Further, any feature deemed essential to the operation of the site (including parking spaces required by municipal by-law, fire routes, underground structures or servicing, etc.) must be setback a minimum of 14 metres from the Highway 7/12 right-of-way. In addition, any parking within the 14m setback must be surplus to the site requirements and so denoted on the Site Plan. The proponent should be aware that Highway 7 is being improved, and that the setback will be measured from the new property limit. The Ministry's permit review process includes (but is not be limited to) the review and approval of a detailed Site Plan and Site Grading/Drainage Plan. Further information on our permit -requirements is available from our office by contacting Mr: Bryan Porter, Permits Officer, at (416-235-5559). Sign permits may be required as well. Permits must be obtained from Mr. Bryan Porter, Permits Officer (416) 235-5559, at the above-captioned address. Yours Truly, jam--- _ Graham D. Routledge Corridor Management Technician ;f 91 - C W D January 7, 2010 i • Mila Yeung, Planner I Planning & Development Department City of Pickering One The Esplanade The Regional Pickering ON L1V 6K7 Municipality. of Durham . Dear Ms. Yeung: Planning Department 605 ROSSLAND ROAD E Re: Zoning Amendment Application A06/10 4 r„ FLOOR Cross Ref: All 7/05 PO BOX 623 Applicant: Corinna Bollmann WHITBY ON L1N 6A3 Location: 3325 Highway 7 'ANADA North Part of Lot 2, Concession 5 g05-668-7711 Fax: 905-666-6208 Municipality: City of Pickering Email: planning@durham.ca. www.durham.ca The Regional Municipality of Durham (The Region) has reviewed the above noted application and offers the following comments for your consideration. A.L. Georgieff, MCIP, RPP Commissioner of Planning The purpose of this application is to extend a temporary use by-law to permit a dog daycare and boarding facility with an accessory retail use. Regional Official Plan The northern portion of the subject property is designated as "Hamlet" in the Durham Regional Official Plan (ROP).. The ROP states that Hamlets shall be developed in harmony with surrounding uses and may consist of commercial uses that meet the immediate needs of the residents of the hamlets and surrounding rural area. The southern portion of the subject lands are designated "Major Open Space" in. the ROP. The ROP states that the predominant uses of lands in the Major Open Space System are conservation, recreation, reforestation and agriculture and farm-related uses. The ROP also. states that commercial kennels are permitted on existing lots of record in the Major Open Space area. The proposed uses are permitted by the ROP. Provincial Policies & Delegated Review Responsibilities The subject property is adjacent to Provincial Highway 7. Comments regarding access to this road should be obtained from the Ministry of Transportation. Regional Services Municipal water supply and sanitary sewer service are not available to the subject property. The Regional Works Department has no objection to the above "Service Excellence application. -fi` ~ C^mrn7nlties" a` 100% Post Consumer Page 2 t ti-~ I 9 2 . _ Please contact David Perkins at 905-668-4113 ext. 2571 should you have any questions or require additional information. Yours truly, ,y"Vannitha Chanthavong, MCIP, RPP Planner Current Planning cc: :Regional Works Department - Pete Castellan Durham Region Transportation Planning - Amjad Gauhar Regional Health Department -.Paul.Davis I V 93 100 Whiting Avenue Oshawa, Ontario Central DD4 L1H 3T3 Phone (905) 579-0411 Luke Ontario CITY F PICKERING L,11N1,1,/t,~~tN Fax (905) 579-0994 0EPA,kf1VlF_NT Conservation Web: www.cloca.com Email: mail@cloca.com Member of Conservation Ontario December 13, 2010 The Corporation of the City of Pickering Planning Department One the Esplanade Pickering, ON L I V 5K7 Attention: Ms. Mila Yeune Dear Madam: Subject: Zoning Amendment Application - A 6110 C. Bollmann 3325 Highway No. 7 Part Lot 2, Concession 5, City of Pickering. Authority File No A 6/10. Purpose of Application: To permit the extension of a temporary use of a dog day care and boarding facility with accessory retail use onsite. Authority staff has reviewed the subject application and has no objections to the extension of the temporary use being requested. While there is a tributary of Lynde Creek with associated floodplain passing through,the subject lands, it is located well away from the on-site building (approximately 270 metres south) and therefore there should be no risk to the structure or inhabitants as a result of this hazard. We thank you for the opportunity to comment on this application. If you have any questions regarding these comments, please contact the undersigned. Yours truly, Ted Aikins Planner TA/ G:\planning\planning\comments\2010\a-6-10 pickering no obj. Page 1 of l What we do on the land is mirrored in the water ! RECEIVED 94 n; 2010- /A/1 CITY OF MCKERING PLANNING & DEVELOPMENT DEPARTMENT VER C 0 N ED1~NS DEVELOPMENT APPLICATION REVIEW PROJECT NAME: C. Bollmann ADDRESS/PLAN: 3325 Highway No. 7 MUNICIPALITY: Pickering F F NO.: A 6/10 -SUBMISSION DATE:' . December.2, 2010 The following is an overview of the general requirements the Applicant is likely to meet in order to obtain a complete electrical power supply system to this site and within the site where subdivision in some form is involved. The comments below are based on preliminary information only and are subject to revision. In all cases Veridian's standard Conditions of Service document sets out the requirements, terms and conditions for the provision of electric service. This review does not constitute an Offer to Connect. 1. Veridian has no comment on this application. Technical Representative: Kevin Philp Telephone: Ext. 3264 fl f P:\dfrizzell\Development Application Review\Pickering\2010\C. Bollmann - 3325 Highway 7 - Rezoning.doc i~ RECEIv ws: D q e J r~ . ' 1 I WU.~ DE ENBRIDGE d GAS D!.cTR15UTl,,e.eLN EN8R1~1OE ,,n.+C. CITY OF PICKERING 500 Consumers Road PWINING & O,.vEl_OPMENT DEPA-9TIMENT North York ON M2J 1P8 DECEMBER 10T", 2010 Mailing Address P.O. Box 650 Scarborough ON M1K 5E3 V y., d} DEBBIE SHIELDS CITY CLERK CITY OF PICKERING PICKERING CIVIC COMPLEX ONE THE ESPLANADE PICKERING ON L1V 6K7 Dear Sirs: RE: ZONING AMENDMENT APPLICATION.- A 6110 C. BOLLMANN 3325 HIGHWAY NO. 7 Enbridge Gas Distribution has no objections to the development as proposed. However, should the applicant consider the use of natural gas for this development, Enbridge requests the developer contact us at their earliest convenience to discuss installation and clearance requirements for service and - metering facilities. Yours truly, JIM ARNOTT ir~i~ir..+l rrJir. ~i nrl ri~n~ . ":"u icipa! oo~uuia:on ~ visor Distribution Asset Management (416) 758-7901 (416) 758-4374 - FAX JA: . ~ rol ORlG! vAL I0:. "S COPY 70: CORR. J FILE TAKE APii.Al;7iEfl.~~~ y K,.,. City o~ Report To Executive Committee PICT~ERI~ TG Report Number: CAO 06-11 i~ 1 V Date: March 7, 2011 96 From: Tony Prevedel, P.Eng. Chief Administrative Officer Subject: City Procedure ADM 110-004 - Proclamation Procedure - File: A-1100-001 Recommendation: 1. That Report CAO 06-11 of the Chief Administrative Officer be received; and 2. That City Procedure ADM 110-004, Proclamation Procedure, be approved and the appropriate officials be given. the authority to give effect thereto. Executive Summary: As part of an ongoing review of administrative practices, City Procedure ADM 110-004, Proclamation Procedure has been reviewed and amended in order to provide a more efficient and responsive process for proclamation approvals. Financial Implications: There are no financial implications with the approval of this Procedure. Sustainability Implications: Timely processes are an integral part of the sustainable community in the areas of a healthy society and healthy community. The promotion of events and dates in a timely manner encourage public awareness and participation. Background: Proclamations provide a vehicle to encourage public awareness or provide recognition for events, achievements and activities that are significant to the City of Pickering and our community. This includes, but is not limited to, arts celebrations, cultural or religious celebrations in consultation with the Advisory Committee on Diversity, charitable fundraising campaigns, civic promotions and public awareness campaigns. The City of Pickering has a Proclamation Procedure which states the criteria for the evaluation of proclamation requests; and the process for submitting a request. Historically, the City of Pickering has approved proclamations through a Council Resolution. This involves the receipt of a request for proclamation by the City Clerk, the addition of this item to the following Council agenda, and the subsequent approval by Council at a meeting. Report CAO 06-11 March 7, 2011 Subject: Proclamation Procedure Page 2 97 In 2009 and 2010, there were 57 proclamations issued. The approval process can take up to four weeks if the timing of the request does not align with a scheduled Council meeting date. A suggested change to the Proclamation Procedure was outlined at the Council Workshop in December 2010. Due to the possible length of time required to approve a proclamation, it is suggested that the procedure become an administrative function to streamline and expedite the process. There have been, occasions in the past when we have not been able to meet the timelines, and therefore the proclamation was not carried out. The procedure criteria for the evaluation of a proclamation request would remain the same with the exception of the approval process. If the request meets the criteria the proclamation will be accepted and a letter and proclamation confirming the City's support will be sent to the organization. Members of Council will be notified of the proclamation by email or as a copy recipient on the letter. The proclamation will be listed on the City's website to encourage public and staff awareness. The benefits of the change in the procedure will include a significantly quicker turnaround time for the requestor, and also encourage public awareness by promoting the proclamation on our website. Staff will be working on a designated area on the. website for all protocol related matters, which will also include highlighting proclamations. This change in process aligns with our Corporate Priorities of Community Engagement and Corporate Best Practices. Attachments: 1. ADM 110-004 - Proclamation Procedure Prepared By: Approved/Endorsed By: Lisa Harker, MPA Ton evedel, P.Eng. Coordinator, Records & Elections Chief Administrative Officer Recommended for the consideration Debbie Shields of Pickeri City ouncil City Clerk Tony Prevedel, P.Eng. Chief Administrative Officer CORP0227-07/01 revised i City Procedure eitq o~ ATTACHMENT #-i- TO REPORT # i 98 P! RING Procedure Title: Procedure Number: Proclamation Procedure ADM 110-004 Reference: Date Originated: Date Revised: Reso. # 'December 13, 2010 Approval: Chief Administrative Officer Point of Contact: Manager, Customer & Administrative Services Procedure Objective This procedure defines the criteria and the application. process for proclamations. This procedure applies to residents, organizations and community groups associated with the City of Pickering. Proclamations provide a vehicle to encourage public awareness or provide recognition for events, achievements and activities that are significant to the City of Pickering. i Proclamations are issued to acknowledge the effort and commitment of an organization or individual and should not be interpreted as an endorsement by Council or the City of Pickering. Index 01 Definitions 02 Procedures Criteria for the Evaluation of Proclamation Requests Appendix 1 - City of Pickering Proclamation Template Appendix 2 - Letter Acknowledging Event 01 Definitions 01.01 Proclamation - A ceremonial document designating a period (special day, week or month) given to reward the efforts and commitments of organizations or events that enhance our community and for a reason that is significant to City of Pickering residents. 02 Procedures - Criteria for the Evaluation of Proclamation Requests 02.01 Requests for proclamations which primarily serve to benefit one or more of the following causes are generally accepted: 99 a) Arts celebrations; b) Cultural or religious celebrations in consultation with the Advisory Committee on Diversity; c) Charitable fundraising campaigns; d) Civic promotions; e) Public awareness campaigns; and f) To honour individuals, institutions or organizations for special achievement(s). 02.02 Requests for proclamations which fall into any one of the following groups will not be approved: a) Politically-based parties, organizations, or individuals; b) Promotion of business or commercial enterprise; c) If the intent is contrary to corporate policies or municipal by- laws; d) If the intent is to defame the integrity of the City, Council Member, or staff person; or e) If the event or organization has no direct interest or relationship to the City. Request Process 02.03 Requests for proclamations must be submitted in writing to the Mayor's Office at least three weeks in advance of an event for review. All proclamation requests will be reviewed on a case-by- case basis. 02.04 The Mayor is the signing authority for Proclamations on behalf of Council and the City of Pickering. 02.05 The Mayor's Office will provide the City of Pickering Proclamation in the prescribed format and letter confirming the proclamation to the applicant (Appendix 1 and 2). 02.06 Media notification and advertising is the responsibility of the applicant. Procedure Title: Proclamation Procedure Page 2 of 3 Procedure Number: ADM 110-004 I ~ 00 02.07 Notification will be provided to Members of Council and Pickering residents through the City's website. Members of Council will also receive notification by email or letter. 02.08 Recognition by proclamations emanates from the desire to uphold . the intent and spirit of the Ontario Human Rights Code "to recognize the dignity and worth of every person and to provide for equal rights and opportunities without discrimination that is contrary to law, and having as its aim the creation of a climate of understanding and mutual respect for the dignity and worth of each person so that each person feels a part of the community and able to contribute fully to the development and well being of the community". Appendix 1 City of Pickering Proclamation Template Appendix 2 - Letter Acknowledging Event Procedure Title: Proclamation Procedure Page 3 of 3 Procedure Number: ADM 110-004 1 01 Citq o~ OFFICE OF THE MAYOR "[Click here and type. Month Date, Year]" "[Click here and type Name]" "[Click here and typeTitle]" "[Click here and type Company]" "[Click here and type Address]" "[Click here and type City, Province Postal Code]" Subject: "[Click here and type Name of Proclamation]" - File: S-4210-001 i Thank you for your letter dated "[Click here and type Month Date, Year]" , requesting an official proclamation from the City of Pickering. On behalf of the City of Pickering and its Members of Council, I am pleased to enclose a proclamation declaring "[Click here and type Month Date, Year]" to be "[Click here and type Name of Proclamation]". On behalf of my colleagues on Council, best wishes for a successful event. Yours truly David Ryan Mayor, City of Pickering I Copy: Members of Council "[Click here and type Name of Department Involved, if Required]" The Corporation of the City of Pickering One The Esplanade, Pickering, Ontario, L1V 6K7 Tel 905.420.4600 1.866.683.2760 cityofpickering.com 102 CL~ O~ PICKI-IMG- Proclamation Certificate Members of Council for The Corporation of the City of Pickering Hereby Proclaim Type Date As Type Event Name In the City of Pickering Dated this Day day of Month, Year David Ryan Mayor, City of Pickering City Report To Executive Committee PICKERING Report Number: OS 01-11 Date: March 7, 2011 103 From: Thomas Melymuk Director, Office of Sustainability Subject: Sustainable Pickering - 2010 Update and 2011 Work Program - File: D-1000-003 Recommendation: 1. That Report OS 01-11 providing an update on the 2010 Sustainable Pickering accomplishments and proposed 2011 work plan be received for information. Executive Summary: This Report provides an. update on the work undertaken in 2010 on the City's Sustainable Pickering program and outlines the 2011 work plan for this initiative. An important step in the Sustainable Pickering journey was taken in 2010 with the release of the City's first Measuring Sustainability Report and the completion of a number of other projects and events. The 2011 work plan was developed in discussion with the Sustainable Pickering Advisory Committee. An immediate priority is the completion of the Seaton Development Design and Sustainability Guidelines. Also included in the work plan is the production of the second version of the Measuring Sustainability Report, the release and roll-out of the City's Sustainable Placemaking program and a continued expansion of our Sustainable Pickering community engagement program. As in previous years, the City will once again be holding a Sustainable Pickering Day in association with the Pickering Town Centre, and participating in a number of events and programs throughout the year, including the GTA Clean Air Partnership's Smog Summit and Pollution Probe's Clean Air Commute. Financial Implications: Funding approval for the 2011 Sustainable Pickering Program will be established through the 2011 City Budget. The 2011 request remains the same as what has been approved by Council in previous years. Total requested funding is $70,000, which includes $10,000 from our 2011 Sustainable Pickering community contribution program (which money will not be spent unless the contributions are raised), $5,000 from our continued studies reserve fund, and $5,000 from our 2010 community contributions. Report OS 01-10 March 7, 2009 Subject: Sustainable Pickering 2010 Update and 2011 Work Program Page 2 104 Sustainability Implications: Sustainable Pickering is the overall corporate program that coordinates, leads and measures the City's sustainability journey. The program involves and affects all municipal departments and engages numerous outside groups, businesses, organizations and individuals. Background: Since its inception in 2005, the City's Sustainable Pickering program has evolved to become one of the leading municipal sustainability programs in Ontario and Canada. With the support and assistance of the Sustainable Pickering Advisory Committee, a number of important initiatives were completed in 2010, and significant new strides are planned in 2011 that will continue the City's progress on our Sustainable Pickering journey. 2010 Accomplishments Below are some of the key 2010 accomplishments of the Sustainable Pickering program. The work could not have been completed without the advice and assistance of the Sustainable Pickering Advisory Committee, whose members in 2010 were Councillor Doug Dickerson (Chair), Councillor Jennifer O'Connell (Vice-Chair), Councillor David Pickles and Mayor Dave Ryan. • The City's first Measuring Sustainability Report was released in June 2010. It outlines a framework for measuring our progress toward becoming a more sustainable city and provides baseline data for a number of the City's key indicators of sustainability (baseline data for the remaining indicators will be measured in 2011). The Report marked an important step in our Sustainable Pickering journey and was the result of significant community consultation over the past few years. • Significant progress was made in 2010 on the City's "Sustainable Placemaking" framework. Work on this initiative represents another important step in our Sustainable Pickering journey and is one of five corporate priorities identified by the City. The framework will be finalized and rolled-out in 2011. • A Report to Council was prepared in 2010 providing an update on the City's progress toward meeting its 2016 corporate greenhouse gas emission targets established by Council through the City's Partners for Climate Protection program. • In response to increasing inquiries by Pickering businesses and residents for information on the Ontario Power Authority's Feed-In Tariff, staff prepared two online resource guides. One of the guides dealt with the FIT program, targeted at large scale renewable energy installations (10kW or larger), the other with the microFIT program for installations smaller than 5kW. Report OS 01-10 March 7, 2009 Subject: Sustainable. Pickering 2010 Update and 2011 Work Program Page 3 • On-going updates and refinements were made to the Sustainable Pickering website throughout the year, including the addition of the Measuring Sustainability Report as well as the FIT and microFIT resource guides, and significant updates to the "My Challenge" section and the Sustainable Pickering calculators (Electricity Use, Water Use, and Vehicle Idling). As well, a mobi domain was added to better serve the growing population of smart phone users accessing the site. The Sustainable Pickering website receives a monthly average of.1600 visitors from within Pickering, Canada and internationally. • On March 27, 2010 (Earth Hour Day), the City hosted the 5th Annual Sustainable Pickering Day in association with Pickering Town Centre. The event provided an opportunity for the City and its partners to interact with members of the community and promote,energy conservation programs. At that event, people were encouraged to "Take the Pledge" and participate in Earth Hour. A total of 422 people registered to do this, and of these, 162 provided their e-mail address and were added to the Sustainable Pickering e-mailing list. • On-going progress was. also made in 2010 to promote the Sustainable Pickering program through displays, advertisements, email postcard blasts, and articles. Existing partnerships were enhanced and new partnerships fostered. In 2010, the Sustainable Pickering training presentation for new staff was updated to take into consideration feedback from past participants and to add information on the Measuring Sustainability Report. • As in previous years, Sustainable Pickering community contribution packages were distributed to a number of local businesses. A total of $10,000 was received in 2010 to help fund existing and future Sustainable Pickering programs and events. • Staff made presentations in a number of forums on the Sustainable Pickering program and the Measuring Sustainability Report, including the OCETA 2010 Climate Change Conference, the Durham Region Round Table on Climate Change, and the GTA Clean Air Partnership. • In June, the Director, Office of Sustainability agreed to join a national Advisory Committee on Sustainable Cities as part of a strategic review being conducted by the Research Chair in Sustainable Community Development at Royal Roads University in British Columbia. Report OS 01-10 March 7, 2009 Subject: Sustainable Pickering 2010 Update and 2011 Work Program Page 4 106 • Throughout 2010, staff of the Office of Sustainability part icipated in a number of community sustainability events, including: o coordinated the City's involvement and community participation in Earth Hour Day (March 27); o assisted with and participated in the GTA Smog Summit (June 2); o participated in Pollution Probe's Clean Air Commute (June 14-18); and o coordinated staff and community participation in the Ontario Power Authority's Power Pledge Community Challenge Day (August 11); Pickering placed 8th out of 28 participating Ontario municipalities with populations greater than 75,000 based on participation. per capita. • In 2010, Pickering enrolled in Durham Sustain Ability's Eco-Business Program and became a member of the Global Cities. Indicator Facility Project, an initiative of the University of Toronto that provides an established set of city indicators with a globally standardized methodology, allowing for global comparability of city performance and knowledge sharing. 2011 Sustainable Pickering Work Plan The proposed 2011 Sustainable Pickering work plan has been designed to take the City to the next level on our Sustainable Pickering journey. The 2011 work plan has been developed in consultation with the Sustainable Pickering Advisory Committee, and will focus on the following important initiatives: 1. Recommend Sustainable Development Guidelines for Seaton • staff and the Sustainable Pickering Advisory Committee to work closely with the City's planning team on finalizing these Guidelines for recommendation to Council (the Seaton Minutes of Settlement require endorsement by Council of Development Design and Sustainability Guidelines for Seaton by May 1, 2011) 2. Produce a second version of the City's Measuring Sustainability Report • collect and update baseline indicator data to enhance work done in 2010 • refine and initiate a community sustainability survey • produce and promote version two of the Measuring Sustainability Report 3. Continue work on Sustainable Placemaking finalize the Sustainable Placemaking framework and roll-out. the "Building a Sustainable City" component to staff and the building and development community Report OS 01-10 March 7, 2009 Subject: Sustainable Pickering 2010 Update and 2011 Work Program Page 5 4. Enhance and expand the Sustainable Pickering community engagement programs • refine and reorganize information on the Sustainable Pickering website to ensure user-friendliness and compatibility with smart phone and other electronic devices used for web access • enhance promotion of the Sustainable Pickering Challenge • enhance engagement efforts through on-going correspondence with the Sustainable Pickering e-mail distribution list and other means • expand the Sustainable Pickering Ambassador Program • explore and implement where appropriate, the use of social marketing and networking tools such as RSS Feed, Twitter, Blog, etc. 5. Continue to take action on corporate and community energy use and greenhouse gas emissions • continue to implement the City's corporate GHG reduction Action Plan • monitor and report on the City's progress on reducing community GHG emissions and prepare a community GHG reduction Action Plan • complete Milestones 4 and 5 of FCM's Partners for Climate Protection program 6. Plan and implement Sustainable Pickering Day / Earth Hour Celebration • Sustainable Pickering Day will again be held in conjunction with Earth Hour Day, on Saturday, March 26, 2011 at the Pickering Town Centre 7. Continue participation in sustainability events and programs and increase opportunities for professional staff development • 2011 events will include: Smart Cornmute's Carpool Week, GTA Clean Air Partnership's Smog Summit, Pollution Probe's Clean Air Commute, Ontario Power Authority's Energy Conservation Week • 2011 programs will include: Global City Indicators Facility Project, Town Hall Challenge, and continued involvement on the Advisory Committee on Sustainable Cities • professional development activities planned in 2011 include: 4-day Municipal Climate Change Adaptation Training and Social Media Training • 2011 Sustainable Pickering presentations (accepted to date) include the OCETA Forum on Growing a Green Durham - Sustainability for Business, Homes, and Schools on March 23, 2011 8. Promote and possibly expand the Sustainable Pickering community contribution program • the 2011 program is expected to meet the $10,000 in community. contributions raised in 2010 and possibly exceed this amount Report OS 01-10 March 7, 2009 Subject: Sustainable Pickering 2010 Update and 2011 Work Program Page 6 108 Conclusion The City of Pickering's progress in 2010 on its Sustainable Pickering journey continues to validate its national reputation as a leader in municipal sustainability, particularly as a result of the completion of the City's first Measuring Sustainability Report, and the commencement of work on developing a Sustainable Placemaking framework. The proposed 2011 Sustainable Pickering work plan will build on this success, and help solidify the City's position as a recognized municipal leader in sustainability. Prepared By: Approved/Endorsed By: dd K sty Kilbourne Thom s Melynuk, (.P., R.P.P (Acting) Coordinator, Sustainability Director, Office of Sustainability Doug Dickerson City Councillor -Ward 2 Sustainable Pickering Advisory Committee KK:kk Copy: CAO Directors Recommended for the consideration of Pickerin - ity C cil Tony 09vedel, P.Eng T Chief Administrative Officer citq 'q Report to Executive Committee IC KEl\11 V G Report Number: CS 14-11 9 Date: March 7, 2011 From: Everett Buntsma Director, Community Services Subject: No Parking By-law, Wayfarer Lane Amendment to By-law 6604/05 To Restrict Parking on Wayfarer Lane File: A-1440 Recommendation: 1. That Report CS 14-11 of the Director, Community Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. Executive Summary: In response to concerns with roadway traffic flow difficulties and poor sightlines due to vehicular on street parking on Wayfarer Lane, the City was asked to implement No Parking restrictions in order to ensure a clear travel path and unobstructed visibility. Having completed the review, staff supports the request and hereby proposes to amend the existing municipal traffic by-law as per the changes attached. Financial Implications: The acquisition and installation of no parking signs can be accommodated within the Roads current budget. Sustainability Implications: The concerns as presented and the recommendations, as generated by staff, address traffic safety issues within the Corporate Healthy society objectives. Report CS 14-11 March 7, 2011 Subject: No Parking By-law, Wayfarer Lane Page 2 Background: In September 2010, Engineering Services staff were asked by Municipal By-law Enforcement staff to investigate the possibility of implementing No Parking restrictions on Wayfarer Lane as a means of addressing difficulties caused by on-street parking and the potential hazard of having to encounter oncoming traffic while avoiding parked cars. After the investigation, Engineering Services staff supports No Parking restrictions on Wayfarer Lane as the roadway is too narrow to accommodate parking on both sides of the street, and sightlines become an issue. In addition, larger vehicles such as waste collection vehicles have difficulty accessing Wayfarer Lane when vehicles are parked on both sides of the roadway. Realizing that many of the people parking on Wayfarer Lane are using the businesses on St. Martins Drive and that the majority of people parking on Wayfarer Lane are doing so on the north side, staff proposes that only the south side of Wayfarer Lane be restricted. Presently, the south side of Wayfarer Lane has the capacity to accommodate up to four vehicles; however, staff has observed only two to three vehicles at a time on average during the daytime hours when the businesses are most active. Staff also proposes that the by-law be amended to allow parking on the east side of St Martins Drive, south of Wayfarer Lane. This is to accommodate the vehicles that were parking on the south side of Wayfarer Lane. Since the no parking area is not marked on the east side of St Martins Drive, vehicles can be observed parking there at present. The temporary change in by-law to allow parking there would be short-term until the apartment building is built on the corner of Bayly and St Martins, which should be this year, and should allow people additional spaces to park for the businesses on St Martins Drive. In November 2010, a similar request from a resident through the City's Customer Care Centre was received indicating difficulties accessing Tanzer Court by Wayfarer Lane. The resident documented the following: • because of the narrow width of the roadway and on-street parking, only one vehicle can travel on Wayfarer Lane at a time and oncoming vehicles must wait on Tanzer Court or St. Martins.Drive until the way is clear • Wayfarer Lane is the only entrance to Tanzer Court from St. Martins Drive so it does become busy • due to the on-street parking, homeowners cannot make a brief stop at the mailbox located on the south side of Wayfarer Lane to get their mail Engineering Services staff are in agreement with the resident's documentation. In addition, since there are no properties fronting onto Wayfarer Lane, community consultation was not conducted. In recognition of the issues that parking has presented on Wayfarer Lane, Engineering Services staff. recommends that the municipal Traffic By-law 6604/05 be amended to reflect the following: Report CS 14-11 March 7, 2011 Subject: No Parking By-law, Wayfarer Lane Page 3 • No Parking on the south side of Wayfarer Lane from St Martins Drive to Tanzer Court • allow temporary on-street parking on the east side of St Martins Drive south of Wayfarer Lane between the boulevard parking and Radom Street The proposed parking scheme on Wayfarer Lane is shown graphically in the attached sketch. Attachments 1. Parking scheme diagram 2. Draft By-law Amendment Prepared By: Approved / Endorsed By: Nathan Emery Everett Bu ma , Coordinator, Traffic Operations Director, Community Services 10 _d"_ Richard W. Holborn, P. Eng Division Head, 'Engineering Services Division NE: Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickerin i7CU it ZZ ~ Zc~ r Tony Prevedel, P. ng. Chief Administrative Officer •f O REPORT4 c 1(; ~ I o 112 µ ~ b ~~,a ~ y..151"' • a~ I I . `pia s J. r- tot 0 o e ~ ZeC G 13"% 40 ° V y a cu ra, 4" p ay n coil a~ JIM O'_ ■ % { t Vaco N' s m Legend " h~ Proposed No Parking Extended . On-Street ■ ■ ■ ' Abi Parking 3 COMMUNITY SERVICES DEPARTMENT City o~ ENGINEERING SERVICES DIVISION PROPOSED NO PARKING ! NITS 0"" MM WAYFARER LANE PIS . FEB., 2011 113 The Corporation of the City of Pickering By-law No. Being a By-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Whereas, By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and Whereas, it is deemed expedient to amend By-law 6604/05 to establish "No Parking" zones on Wayfarer Lane. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: .1. Schedule 2 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 2 No Parking Column 1 Column 2 Column 3 Column 4 Highway Side Limits (From/To) Prohibited Times or Days Delete St. Martin's Drive Both Bayly Street to Radom Anytime Street Add St. Martin's Drive West Bayly Street to Radom Anytime Street A" TA E N"I". By-law No. - Page 2 114 St. Martin's Drive East 159 metres south of Bayly Street to Wayfarer Lane to 42 159 metres south Metres south thereof of Bayly Street Wayfarer Lane South St. Martins Drive to Anytime Tanzer Court 2. This By-law shall come into force on the date that it is approved by the Council of The City of Pickering and when signs to the effect are erected. By-law read a first, second and third time and finally passed this day of 2011. David Ryan, Mayor Debbie Shields, City Clerk Report To Executive Committee PICKERING Report Number: CST 11-11 Date: March 7, 2011 15 From: Gillis A. Paterson Director, Corporate Services & Treasurer Debbie Shields Clerk Subject: Council Compensation Policy Recommendation: 1. That Report CST 11-11 of the Director, Corporate Services & Treasurer be received; 2. That the Council Compensation Policy, included as Attachment #1 to this report be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: The Council Compensation Policy provides consistent rules and guidelines for the Mayor and Members of Council with respect to salary, expenses and communications of elected officials. A review of the Council Compensation Policy is required every term of Council. The draft policy attached includes additional policy clarification and formatting updates. Financial Implications: All financial implications are in accordance with the Current and Capital budgets. Sustainability Implications: This report and recommendation for policy revisions are relevant to the social lens of sustainability by addressing municipal compliance with legistlative requirements for an open, accountable government. Report CST 11-11 March 7, 2011 Subject: Council Compensation Policy Page 2 Background: In accordance with the existing policy, a review of the Council Compensation Policy is undertaken every four years prior to the budget meetings that follow the general municipal election. Changes that have been reflected in the revised policy include clearer language within the policy, formatting and the addition of a Stationary and Office Supplies account in the .annual Current Budget in the amount of $750.00 for each Councillor. Attachments: 1. Council Compensation Policy, as revised 2. Summary of Changes with Revised Policy 3. Existing Council Compensation and Communications Policy, as approved on November 19, 2007 through Resolution #214/07, as amended. Prepared By: Prepared / Approved / Endorsed By: Debbie Shields Gillis A. Paterson City Clerk Director, Corporate Services & Treasurer Recommended for the consideration of Pickering ity C ncil 2x12-0 11 I Tony revedel, P. Eng. Chief Administrative Officer City Policy ~"l ~~~~I M9i B.,,i':2 3 B ~ i\~~i-d ~~G Y'(.l✓.,L.M. /IJ~/ DICKERING Policy Title: Council Compensation Policy, Policy Number: ADM 190 Reference: Date Originated: Date Revised: Resolution #73/05 May 2, 2005 January 15, 2007 Resolution #12/07 November 19, 2007 Resolution #214/07 March 21, 2011 Resolution # /11 Approval: Point of Contact: Chief Administrative Officer Director, Corporate Services & Treasurer Policy Objective The objective of this Policy is to: 1. Provide consistent rules and guidelines for the Mayor and Members of Council with respect to salary, expenses and communications of elected officials; and 2. Provide guidelines to staff to ensure all expenses are submitted and approved in accordance with the established parameters of the policy. Index 01 Definitions 02 General 03 Accounting Procedures " 04 Responsibilities 05 Salary 06 Benefits 07 Vehicle Allowance 08 Council Support Services 09 Conventions/Conferences 10 Meal Reimbursement 11 Councillors Stationary & Office Supply Budget 12 Communications 01 Definitions 01.01 Cooperative Letter - shall mean a letter or other printed document that contains information of interest to residents in more than one ward and which shall be mailed or distributed beyond a ward boundary and may involve the participation of a community group. 01.02 Councillor - shall mean all Members of Council, excluding the Mayor. 113 01.03 Members of Council - shall include the Mayor and all Members of Council. 01.04 Neighbourhood Letter - shall mean a document that is prepared on letterhead and/or signed by a Member of Council and sent to a defined neighbourhood or community of interest within the constituency of a Member of Council. 01.05 Newsletter - shall mean a document that is not greater in size than tabloid sized paper (11 "x17") and printed on both sides and shall contain information of interest to the constituents of a Councillor. 01.06 Telecommunications Equipment - shall include all equipment capable of transmitting over landlines and/or wireless modes such as landline telephones, cell phones, PDA's (Personal Digital Assistant), pagers, facsimile equipment or any hybrid of these items. 01.07 Website - shall mean a site on the World Wide Web that shall contain information of interest to the constituents of a Member of Council. The website may be hosted on any server external to the City. 02 General 02.01 This Policy shall be reviewed every four years prior to the.budget meetings that follow the general municipal election. 02.02 When a vacancy occurs and is subsequently filled, compensation, benefits and allowances shall be pro-rated to the term of office. 02.03 Items purchased and expense reimbursements by the City and provided to a Councillor will be charged to the Councillor's budget. 02.04 Reimbursement or payment by the City will not be made if it is not specifically provided for in this policy. 02.05 No budget amount shall be provided to a new Councillor in an election year. 02.06 No remaining Current budget allocations or allowances can be carried forward into future years.. 02.07 Individual Members of Council shall not use City funds to make individual grants or donations to organizations or persons for any form of sponsorship or fundraising. 02.08 Members of Council will not be reimbursed for expenditures purchased through the use of rewards or point programs. Policy Title: Council Compensation Policy Page 2 of 11 Policy Number: ADM 190 03 Accounting Procedures 03.01 Councillors"claims for expenses must follow basic accounting and audit principles: a) Expenses must relate to the business of the City of Pickering; b) Councillors must incur the expenses. Expenses incurred by third parties cannot be claimed; c) Councillors must provide proper documentation, including detailed original receipts, for all expense claims. Credit card receipts or statements alone are not sufficient and will not be accepted. In the case of any internet online purchases, a copy of the confirmation must be attached to the claim, d) Invoices must include a description of the goods purchased or services rendered, the cost, applicable taxes and HST Registration Number. e) Councillors must sign off all receipts or invoices with original signatures. Documentation with only signature stamps or electronic signatures will not be accepted. f) Expenses must be submitted for reimbursement within 60 days of the expenditure; g)- Councillors who charge for goods against the current year must have received the goods and or services from the vendor before December 31St of the year; 03.02 Payment procedures for reimbursement of expenses must be completed by filling out the designated form.and submitting with all invoices and original signatures to the Corporate Services Department by 12:00 noon on Wednesday in order to receive payment in that week's cheque run. 04 Responsibilities 04.01 Members of Council to: (a) Adhere to and support the Council Compensation Policy. (b) Approve amendments as presented by the Chief Administrative Officer and/or Director, Corporate Services & Treasurer. Policy Title: Council Compensation Policy Page 3 of 11 Policy Number: ADM 190 120 04.02 Chief Administrative Officer to: (a) Support the Council Compensation. Policy. 04.03 Clerk to: (a) Approve, in consultation with the Chief Administrative Officer any expenditures in accordance with the policy. 05 Salary 05.01 The remuneration payable to the, Mayor shall be: a) $77,700 per annum effective January 1, 2011. b) Every January 1St thereafter the annual salary of the Mayor shall be increased at the same rate/percentage provided to those employees covered by the Collective Agreement for CUPE Local 129 on April 1St of the immediate preceding year. 05.02 The remuneration payable to a Councillor shall be: a) $32,367 per annum effective January 1, 2011. b) Every January 1St thereafter the annual salary of a Councillor shall be increased at the same rate/percentage provided to those employees covered by the Collective Agreement for CUPE Local 129 on April 1St of the immediate preceding year. c) A Councillor shall be paid a per diem rate of 1.0% of their annual salary for a total of ten days for attending a full day meeting, workshop, seminar or convention. d) Per diem payments payable to Councillors shall be paid monthly. Per diem payments shall cease on the last day that the Councillors remain in office and -shall be pro-rated accordingly. 05.03 Remuneration payable to Members of Council shall be based on an annual rate and paid bi-weekly. Remuneration to Members of Council shall cease on the last day that the Member remains on the Council of the City of Pickering. 05.04 The one-third of the remuneration paid to Members of Council and local boards of the municipality is deemed as expenses incident.to the discharge of their duties as Members of Council or the local board. Policy Title: Council Compensation Policy Page 4 of 11 Policy Number: ADM 190 i .121 06 Benefits: 06.01 Health Plan a) An Extended Health Plan as is provided to the non-union employees shall be available to all Members of Council and their families, which includes a prescription and dental plan, vision care plan and semi-private hospital coverage. b) For Members who have completed fifteen years of continuous service and cease to be a Member for the reasons set out in Section 06.04 a), the Corporation shall pay 100% of the premium cost of the Extended Health, Dental and Vision Care Benefit Plans until the Member attains age 70. c) Following a member's death while in service the Corporation shall continue to pay 100% of the premium costs of the Extended Health, Dental and Vision Care Benefit Plans in respect of a Member's surviving spouse and dependents for up to twelve (12) calendar months. 06.02 Members of Council, up to age 65, shall be provided a Term Life Insurance Policy in the following amounts: a) Mayor $200,000 b) Councillor - $100,000 c) Accidental death and dismemberment insurance coverage 06.03 A Member of Council may maintain a Registered Retirement Savings Plan (RRSP), either own or spousal, under Federal legislation to which the Corporation shall contribute a maximum of 13% of the Member's earned salary each year. a) Written confirmation that a member has sufficient contribution room, as provided by the Canada Revenue Agency on their notice of assessment, to accommodate the City's contribution shall be provided to the Treasurer no later than December 31 st in any given year and the City's contribution shall be made directly to that RRSP no later than January 31St of the next calendar year.. b) The word "salary" shall mean the annual base salary, pro- rated for a Member not holding office for an entire calendar year, of the Mayor and Councillors and it excludes all taxable benefits and allowances. The contribution to an RRSP is a taxable benefit regardless of whether it is paid to the Member of Council or the financial institution. Policy Title: Council Compensation Policy Page 5 of 11 Policy Number: ADM 190 122 c) The City shall make its contribution only in the month of January of the next calendar year regardless of when the Member of Council made a contribution, except when a Member of Council ceases to hold office during the year, in which case a whole or partial contribution will be made in that year. 06.04 a) A Member of Council, with service of more than four consecutive years, may, upon written application to the Treasuer by the Member, or by a representative appointed in writing by the Member, receive severance remuneration upon ceasing to be a Member by reason of. i) election defeat; ii) resignation; iii) election to another government body; or iv) dying while in office if the Member is 65 years of age or over and not eligible to receive benefits under the City's group life insurance program. b) No Member of Council shall be entitled to receive severance remuneration who ceases to be a Member by reason of, or by resignation which, is a result of or given in anticipation of: i) removal from office by judicial process, or ii) notwithstanding the above, disqualification under or operation of any Act of the Parliament of Canada or the Legislature of the Province of Ontario. c) Severance remuneration shall be equal to one month of salary for a Member of Council, times the number of years of consecutive, uninterrupted full service of the Member, to a maximum amount payable of 24 months remuneration. Severance remuneration shall be calculated from the day the Member took office to the last day that the Member ceases to hold office. d) A written application for severance remuneration must be received by the Treasurer within six calendar months of a Member of Council ceasing to be a Member; otherwise any entitlement to severance remuneration shall be forfeited. Upon approval of the application by the Treasurer, payment arrangement shall be agreed to that does.not extend beyond three years. Policy Title: Council Compensation Policy Page 6 of 11 Policy Number: ADM 190 07 Vehicle Allowance 123 07.01 A vehicle allowance is provided for in the annual Current Budget on a. monthly.basis to each Member of Council. a) The travel allowance shall be deemed to provide for all travel and travel-related expenses within the GTA and shall include but not be limited to fuel, parking, highway tolls, taxi fares, public transportation fares and valet services. b) Travel outside the GTA shall be paid at the per kilometre rate of reimbursement approved in the Current Budget or economy class return air fare between Toronto and the destination, whichever is the lesser. 08 Council Support 08.01 . Council support services shall reflect the following: a) An annual budget of $4,800 is provided for each Councillor to provide services beyond those services provided by the Council- support staff at the Civic Complex. b) The support staff assigned to the Councillor's Office are available to assist a Councillor, however, no other City staff shall be involved and any specialty work that is required shall be charged to the budget prescribed for communication media or the Allowance for Outside Secretarial Services. c) Payment shall be made directly by the City to the service provider upon submission of an original detailed invoice. An invoice for external services would contain, in addition to the name and address, additional details of services provided such as itemizing hours by day, HST business registration number and description of work provided. All invoices require sign off by the Councillor to indicate the services were received prior to authorization and before payment can be processed. 09 Conventions/Conferences 09.01 A budget of $12,000 per term for each Member of Council shall be provided. This will be an allocation of $3,000.00 per Member of Council in each annual budget for conventions. Any over expenditure in the beginning year(s) of the term shall be deducted from the amount provided in the final. year(s). Policy Title: Council Compensation Policy Page 7 of 11 Policy Number: ADM 190 424 a) For the purposes noted above, the word "convention/conference" shall include seminars and workshops as provided in the annual budget and excludes conferences/conventions paid by other agencies such as the Region, Veridian, etc. b) Conference/convention expenses shall include actual accommodation costs, registration costs, and travel and meal costs. c) Accommodation expenses shall be at the convention headquarters and if not available, then at the nearest suitable hotel, motel, etc. and at a Standard Room rate. All expenses over a Standard Room rate will be the responsibility of the Member of Council. d) Travel necessary for conventions/conferences outside the GTA shall be paid at the per kilometre rate of reimbursement approved in the Current Budget or economy class return air fare between Toronto and the destination, whichever is the lesser. Other travel related expenses such as parking, vehicle rentals, taxi fares, public transportation fares and highway tolls incurred for conventions outside the GTA shall also be reimbursed upon presentation of receipts. OR d) An allowance of a maximum of $90.00 per day may be paid for ancillary expenses such as meals, taxi fares, parking, and telephone and hotel internet charges where such expenses are not otherwise claimed or paid for by another person or body. This .allowance shall be pro-rated for conventions that are less than one day. This per diem payment is intended to cover out-of-pocket expenses for City business only. 10 Meal Reimbursement 10.01 Reimbursement shall be provided to Members of Council in the annual current budget for Receptions, Promotions and Special Events for the cost of meals to discuss matters of City business or attending functions that are connected to the business of the City, as follows: a) Reimbursement shall. only be provided for reasonable food and liquor expenses upon submission of the original restaurant bill or transaction slip, the number of persons attending the meal and the general purpose of the meal is noted. Policy Title: Council Compensation Policy Page 8 of 11 Policy Number: ADM 190 125 11 Councillors Stationary and Office Supply Budget 11.01 An annual budget of $750.00 is provided for each Councillor for office supplies used for City business such as, toner cartridges, stationary, Commissioner stamps, publications/books relating to City business. 12 Communications 12.01 A capital budget of $10,000 per term, per Member of Council, shall be provided for the acquisition of computer hardware/software and telecommunications equipment. a) Expenditures of this allocation shall only be made in the first three years of office following a general election. Any acquisitions made following an election or appointment and prior to the approval of the following year's budget, shall be charged to this allocation. b) No computer hardware/software or telecommunications equipment shall be purchased or leased for Members of Council after January 1st in the year of a general municipal election unless it is lost or stolen, or no longer operates and cannot.be repaired to its initial operating specifications. The old equipment must be.returned, and/or affidavit that the equipment has been lost or stolen must be submitted. Any replacement equipment purchased under this Section will be charged to the Councillor's Budget. c) Following a general municipal election, by-election or appointment, the new Member(s) of Council shall be contacted by staff to determine their needs. Members of Council may choose to be supplied with equipment recommended by City staff or they may choose to be supplied with equipment of their choice. The Manager, IT must be consulted to verify compatibility and to clarify IT support opportunities before purchase. At the point of delivery of the equipment, Members of Council shall be required to sign the Home Equipment Agreement which shall set out the equipment that has been supplied to the Member and the conditions under which it has been supplied. d) Every Member of Council who does not continue to hold municipal office shall ensure that all computer hardware/software, telecommunications equipment and any other equipment purchased or leased on their behalf by the City is returned to the City by November 30th following a general municipal election or within 21 days of ceasing to hold office. In the event the above Policy Title: Council Compensation Policy Page 9 of 11 Policy Number: ADM 190 1 26 noted items are not returned by the said date, the matter shall be referred to the Chief Administrative Officer (CAO) to pursue recovery. 12.02 The City will reimburse each member of Council for telecommunication charges as follows: a) Long distance, airtime, voice & data and other charges that are incurred for City purposes by Members of Council b) Charges for the use of an Internet Service Provider by Councillors for two locations, with an Internet Stick being deemed as one location. 12.03 It is recognized that there are many various methods of communications media in order for Councillors to communicate with their constituents, including newsletters, neighbourhood letters, cooperative letters and websites. A budget of $7,500 for the first, second and third calendar years and $6,000 for the final calendar year of a term will be provided to each Councillor for these items. The City shall cover the cost of preparing, printing and mailing newsletters, neighbourhood letters and cooperative letters as well as the cost of creating and maintaining a website as follows: a) A newsletter shall not be mailed or otherwise distributed beyond the boundaries of the constituency of a Councillor except where postal walks cross beyond the boundaries of their ward. In instances where Councillors are assigned or appointed to additional duties, which may require some cross-ward boundary communication, exceptions may apply as determined by the City Clerk. These cross-ward mailings to fulfill additional duties shall not exceed 500 homes into a ward not represented by a Councillor and shall not occur after January 1St in the year of a general municipal election. b) A link to the Councillor's City-funded website may only be provided from the City of Pickering website under the Councillor's profile link. c) The following conditions shall apply to the preparation/distribution of newsletters, neighbourhood letters, cooperative letters, websites and other forms of communication: Policy Title: Council Compensation Policy Page 10 of 11 Policy Number: ADM 190 127 i) On or after July 1 in the year of a general municipal election, no mailing or distribution of a newsletter, neighbourhood letter or cooperative letter shall occur where the costs shall be borne by the City. ii) On. July 1 in the year of a general municipal election, the link from the City's website to any Councillor's City-funded or personal website shall be severed until after the election. All expenses related to the personal website will not be reimbursed from July 1 St to December 1St iii) A newsletter, neighbourhood letter, cooperative letter, City- funded website or other communications media shall not contain information that would promote any candidate in an election. iv) A newsletter, neighbourhood letter, cooperative letter, City- funded website or other communications media shall not contain advertising that.would promote a product or service of a company, organization or.individual. V) A Member of Council shall only be reimbursed for communication expenses relating to City business incurred through a media that has general circulation in the City of Pickering, such as a newspaper, radio or television station. Policy Title: Council Compensation Policy Page 11 of 11 Policy Number: ADM 190 ATTACHMENT#J TO REPORT c~ COUNCIL COMPENSATION POLICY L ADM 190 Revision Date: March, 2011 New Section of the Policy Old Section of the :Summary of Change Reason/Rationale for Policy. Change Legislative Authority Not Referenced Inclusion of Legislative Standard policy and authority for the policy procedure format Policy Statement Referenced Deleted Policy Statement Updated Standard policy and procedure format Policy Objective Not Referenced No Change No Change 01 Definitions 01.05 Defined with fewer words Simplified Definition and 01.02 Newsletter elaborated within the section 02 General Not Referenced Created New Section To place general information which is currently found throughout the Policy and put it in one lace. 02 General Not Referenced Inclusion To clarify budget 02.03 Charges to accounting process Councillors budget 02 General Not Referenced Inclusion - To clarify budget 02.04 reimbursement accounting process specifically provided for within olic 02 General Not Referenced Inclusion To clarify budget 02.06 No remaining Current accounting process budget carryovers 02 General Not Referenced Inclusion To clarify audit process 02.08 Clarification on the Exclusion of rewards or Point Programs 03 Accounting Procedures Not Referenced Inclusion To clarify timelines and 03.01 - 03.02 processes for - reimbursement 05 Salary 03.01 a). Delete '$68,188 per Change to reflect 2011 05.01 The remuneration annum effective January rates payable to the Mayor shall 1, 2007' and replace with be: a) '$77,700 per annum effective January 1, 2011' 05 Salary 03.01 b) Replace "2007" with Change to reflect 2011 05.01 Remuneration "2011 revision payable to the Mayor shall be: b 05 Salary 03.02 a) Delete '$28,413 per Change to reflect 2011 05.02 Remuneration annum effective January rates payable to a Councillor shall 1, 2007' and replace with be: a) '$32,367 per annum effective January 1, 2011'. 05 Salary 03.02 b) Replace "2007" with Change to reflect 2011 05.02 Remuneration "2011 revision payable to a Councillor shall be: b 06 Benefits 05.01 to 05.05 Placement change Moved within policy 06.01 to 06-04 inclusive inclusive simplified language 1 New Section of the Policy Old Section of the Summary of Change Reason/Ration ale for Policy Change 12 7 07 Vehicle Allowance 04.02a) b) c) and d) Created Section, Created new name and Allowances changed name simplified section for ease of 04.02 Travel allowance language reference, combined a) b) c) d) wording due to duplication and simplified language 08 Council Support 04.04 a) b) and c) reated section Created section for ease 08.01 a) b) and c) of reference, combined wording and simplified language 09 04.03 a) b) c) d) and Created section, clarified Created section for ease Conventions/Conferences e) budget, detailed of reference. 09.01 reimbursement process Detailed budget amount allocations. Simplified language 10 Meal Reimbursement 04.01 a) and b) Created new section, Specified account 10.01 a) detailed reimbursement reimbursement should process and simplified be charged to. language Detailed reimbursement process and simplified language. 11 Councillors Stationary Not referenced Addition of an annual Detailed reimbursement Office Supply Budget budget of $750.00 for for office supplies each Councillor for office creating a more efficient supplies. audit trail for budget purposes. 12 Communications 06.01 Simplified language. Moved information 12.01 within policy and simplified Ian ua e 12 Communications 06.02 Changes to reflect Details on air sticks and 12.02 Telecommunication advancements in removal of rural charges telecommunication connection fees due to equipment. the advancement in technology. 12 Communications 06.03 Changes to reflect new All September 15 dates 12.03 Communications legislation around changed to July 1 Media -Municipal Election date. Additional detail regarding City funded websites. 2 Cite o¢~ ATTACHMENT #-:j _-.TO REPORT # J I - I CITY POLICY/PROCEDURE KFR 30 Approval-, a,- Date Originated: Polio Number: May 2, 2005 Classification: ADM Reference: Date Revised: Resolution #74105 dkquary 15, 2007 category: 190 Resolution #12/07 Noverri6-6i-19, 2007 Resolution #214/07 Policy Title: COUNCIL COMPENSATION AND COMMUNICATIONS POLICY LEGISLATIVE AUTHORITY The Council Compensation and Communications Policy derives its authority from the Municipal Act. POLICY STATEMENT: The Corporation of the City of Pickering is committed to enhancing Council in their role to represent the public and to consider the well-being and interests of Council, including maintaining the financial integrity of the municipality. POLICY OBJECTIVE: The objective of this Policy is to: 1. Provide consistent rules and guidelines for the Mayor and Members of Council with respect to salary, expenses and communications of elected officials; and 2. Provide guidelines to staff to'ensure all expenses are submitted and approved in accordance with the established parameters of the policy. Crty o¢~ I'm;! - CITY POLICY/PROCEDURE 131 PICXE Approval Date Originated: Policy Number: Chief Administrative Officer May 2, 2005 Classification: ADM Reference: Date Revised: Resolution #74/05 January 15, 2007 Category: 190 Resolution #12/07 November 19, 2007 Resolution #214/07 Policy Title: COUNCIL COMPENSATION AND COMMUNICATIONS POLICY GENERAL: 01 Definitions: I 01.01 Cooperative Letter -shall mean a letter or other printed document that contains information of interest to residents in more than one ward and which shall be mailed or distributed beyond a ward boundary and may involve the participation of a community group. 01.02 Councillor - shall mean-all Members of Council, excluding the Mayor. 01.03 Members of Council - shall include the Mayor and all Members of Council. 01.04 Neighbourhood Letter shall mean a document that is prepared on letterhead and/or signed by a Member of Council and sent to a defined neighbourhood or community of interest within the constituency of a Member of Council. 01.05 Newsletter - shall mean a document that is not greater in size than tabloid sized paper (11"x17") and printed on both sides and shall contain information of interest to the constituents of a Councillor. A newsletter shall not be mailed or otherwise distributed beyond the boundaries of the constituency of a Councillor except where postal walks cross beyond the boundaries of their ward. In instances where Councillors are assigned or appointed to additional duties, which may require some cross-ward boundary communication, exceptions may apply as determined by the City Clerk. These cross-ward mailings to fulfill additional duties shall not exceed 500 homes into a ward not represented by a Councillor and shall not occur after January 1St in the year of a general municipal election. 01.06 Telecommunications Equipment - shall include all. equipment capable of transmitting over landlines and/or wireless modes such as landline telephones, cell phones, PDA's (Personal Digital Assistant), pagers, facsimile equipment or any hybrid of these items. Page 2 of 13 Citq o CITY POLICY/PROCEDURE NG z 0 Approval: Date Originated: Polio Number: _ Chief Administrative Officer May 2, 2005 Classification: ADM Reference: Date Revised: Resolution #74105 January 15, 2007 Category: 190 Resolution #12107 November 19, 2007 Resolution #214107 Policy Title: COUNCIL COMPENSATION AND COMMUNICATIONS POLICY 01.07 Website - shall mean a site on the World Wide Web that shall contain information of interest to-the constituents of a Member of Council. The website may be hosted on any server external to the City. 02 Responsibilities: 02.01 Council to: (a) Adhere to and support the Council Compensation and. Communications Policy. (b) Approve amendments as presented by the Chief Administrative Officer and/or Director, Corporate Services & Treasurer. 02.02 Chief Administrative Officer to: (a) Support the Council Compensation and Communications Policy. 02.03 City Clerk to: (a) Approve, in consultation with the Director, Corporate Services & Treasurer any expenditures in accordance with the policy. 03 Salary 03.01 The remuneration payable to the Mayor shall be: a) $68,188 per annum effective January 1; 2007. b) Commencing on January 1, 2007 and on every January 1St thereafter, the annual salary of the Mayor shall be increased at the same rate/percentage provided to those employees covered by the Collective Agreement for CUPE Local 129 on April 1St of the immediate preceding year. Page 3 of 13 City co CITY POLICY/PROCEDURE 133 HUR-E Approval: Date Originated: Policy Number: Chief Administrative Officer May 2, 2005 classification: ADM Reference: Date Revised: Resolution #74/05 January 15, 2007 Category: 190 Resolution #12/07 November 19, 2007 Resolution #214/07 Policy Title: COUNCIL COMPENSATION AND COMMUNICATIONS POLICY 03.02 The remuneration payable to a Councillor shall be: a) $28,413 per annum effective January 1, 2007. b) Commencing on January 1, 2007 and on every January 1 st thereafter, the annual salary of a Councillor shall be increased at the same rate/percentage provided to those employees covered by the Collective Agreement for CUPE Local 129 on April 1St of the immediate preceding year. c) A Councillor shall be paid a per diem rate of 1.0% of their annual salary for a total of ten days for attending a full day meeting, workshop, seminar or convention. d) Per diem payments payable to Councillors shall be paid monthly. Per diem payments shall cease on the last day that the Councillors remains in office and shall be pro-rated accordingly. 03.03 Remuneration payable to Members of Council shall be based on an annual rate and paid bi-weekly. Remuneration to Members of Council shall cease on the last day that the Member remains on the Council of the City of Pickering. 03.04 The one-third of the remuneration paid to Members of Council and local boards of the municipality is deemed as expenses incident to the discharge of their duties as Members of Council or the local board. 04 Allowances: 04.01 Reimbursement shall be provided to Members of Council for the cost of meals to discuss matters of City business or attending functions that are connected to the business of the City as may be provided in the annual budget. a) With respect to meals, reimbursement shall be provided only for reasonable food and liquor expenses. Page 4 of 13 1. ial O~ s ~ ie CITY POLICY/PROCEDURE PICKEM-G 134 Approval: Date Originated: Policy Number: Chief Administrative Officer May 2, 2005 classification: ADM Reference: Date Revised: 'Resolution #74/05 January 15, 2007 Category: 190 Resolution #12107 November 19, 2007 Resolution #214/07 Policy Title: COUNCIL COMPENSATION AND COMMUNICATIONS POLICY b) With respect to meals, no reimbursement shall be provided unless the original restaurant bill or transaction slip is submitted_ for approval to the City Clerk,- and the number of persons attending .the meal and the general purpose of the meal is noted. 04.02 A travel allowance as determined in the annual Current Budget shall be provided to each Member of Council. a) The travel allowance shall be paid on a monthly basis. b) The travel allowance shall be deemed to provide for all travel and travel- related expenses within the GTA and shall include but not be limited to fuel, parking, highway tolls, taxi fares, public transportation fares and valet services. c) This travel allowance excludes travel. expenses related to conventions outside the GTA asset out in Section 04.03. d) Travel outside the Greater Toronto Area (GTA) shall be paid at the per kilometer rate of reimbursement approved, in the Current Budget or - economy class return air fare between Toronto and the destination, whichever is the lesser. 04.03 A budget of $12,000 per term for each Member, of Councillor shall be provided. This will be an allocation of $3,000.00 per Member of Council in each annual budget for conventions. a) For the purposes of Section 04.03, the word "convention" shall include seminars and workshops as provided in the annual budget and excludes conventions paid by other City-related agencies such as the Region, Veridian, etc. b) Convention expenses shall include actual accommodation and registration costs and, if applicable, travel and meals. Page 5 of 13 CITY POLICY/PROCEDURE 135 Approval: Date Originated: Polio Number: Chief Administrative Officer May 2, 2005 Classification: ADM Reference: Date Revised: Resolution #74105 January 15, 2007 Category: 190 Resolution #12/07 November 19, 2007 Resolution #214/07 Policy Title: - COUNCIL COMPENSATION AND COMMUNICATIONS POLICY c) Travel necessary for conventions outside the GTA shall be paid at the per kilometer rate of reimbursement approved in the Current Budget or economy class return air fare between Toronto and the destination, whichever is the lesser. Other travel related expenses such as parking, vehicle rentals, taxi fares, public transportation fares and highway tolls incurred for conventions outside the GTA shall also be reimbursed upon presentation of receipts. d) In lieu of receipts, an allowance of a maximum of $90.00 per day may be paid for ancillary, expenses such as meals, taxi fares, parking, telephone and hotel internet charges. where such expenses are not otherwise claimed or paid. This allowance shall be pro-rated for. conventions that are less than one day. This per diem payment is intended to cover out-of-pocket expenses for City business only. e) No allowance shall be provided to a new Councillor in an election year. Workshops or orientation seminars for new Councillors are excepted. 04.04 Council support services shall reflect the following: a) An allocation of $4,800 per annum is provided for each Councillor to provide services beyond those services provided by the Council-support staff at the Civic Complex. Any discrepancy on the services provided are to be at the sole discretion of. the Chief Administrative Officer and/or in his absence, the Director, Corporate Services & Treasurer. b) The support staff assigned to the. Councillor's Office are available to assist a Councillor with the preparation of their newsletter, neighbourhood letter, cooperative letter, website or other form of communication, however, no other City staff shall be involved in such preparation and any specialty work that is required shall be charged to the budget prescribed for communication media or the Allowance for Outside Secretarial Services. C) Payment shall be made directly by the City to the service provider (individual or company) upon submission of an original detailed invoice. Page 6 'of 13 Cilq o CITY POLICY/PROCEDURE 136 Approval: Date Originated: Polio Number: Chief Administrative Officer May 2, 2005 Classification: ADM Reference: Date Revised: Resolution #74/05 January 15, 2007 category: 190 Resolution #12107 November 19, 2007 Resolution #214/07 Policy Title:. COUNCIL COMPENSATION AND COMMUNICATIONS POLICY An invoice from individuals for external services would contain, in addition to the name and address, additional details of services provided such as itemizing hours by day, GST business registration number and description of work provided. All invoices require sign off . by the Councillor to indicate the services were received prior to authorization and before payment can be processed. 05 Benefits: 05.01 Health "Plan a) An Extended Health Plan as is provided to the non-union employees shall be available to all Members of Council and their families, which includes a prescription and dental plan, vision care plan and semi- private hospital coverage. b) For Members who have completed fifteen years of continuous service and cease to.be a Member for the reasons set out in Section 05.05 a), the Corporation shall pay 100% of the premium cost of the Extended Health, Dental and Vision Care Benefit Plans until the Member attains age 70. c) The Corporation shall continue to pay 100% of the premium costs of the Extended Health, Dental and Vision Care Benefit Plans in respect of a Member's surviving, spouse and dependents for up to twelve (12) calendar months following a Members death while in service. 05.02 A Term Life Insurance Policy shall be paid by the City on behalf of Members of Council in the following amounts: a) Mayor - $200,000 b). Councillor - $100,000 05.03 Accidental death and dismemberment insurance coverage shall be paid by the City on behalf of Members of Council. Page 7 of 13 CITY POLICY/PROCEDURE 13j 7 PIO~E Approval: Date Originated: Policy Number: Chief Administrative Officer May 2, 2005 classification: ADM Reference: Date Revised: Resolution #74/05 January 15, 2007 category: 190 Resolution #12/07 November 19, 2007 Resolution #214/07 Policy Title: COUNCIL COMPENSATION AND COMMUNICATIONS POLICY 05.04 A Member of Council may maintain a Registered Retirement Savings Plan (RRSP), either own or spousal,. under Federal legislation to which the Corporation shall contribute a maximum of 13% of the Member's earned salary each year. a) Written confirmation that a member has sufficient contribution room, as provided by the Canada Revenue Agency on their notice of assessment, to accommodate the City's contribution shall be provided to the Treasurer no later than December 31St in anyogiven year and the City's contribution sha"II.be_ made directly to that RRSP no later than January 31St of the next calendar year, b) For the 2006/2007 transition only, if the member has already made the contribution to the.RRSP, reimbursement may be made to that member. c) The word "salary" shall mean the annual base salary, pro-rated fora Member not holding office for an entire calendar year, of the Mayor and Councillors and it excludes all `taxable benefits. The contribution to an RRSP is a taxable benefit regardless of whether it is paid to the Member of Council or the financial institution. d) The City shall make its contribution only in the month of January.of the next calendar year regardless of when the Member of Council made a contribution, except when a Member of Council ceases to hold office during the year. 05.05 a) A Member of Council, with service of more than four consecutive years, may., upon written application to the Clerk by the Member, or by a representative appointed in writing by the Member, receive severance remuneration upon ceasing to be a Member by reason of: i) election defeat; ii) resignation; iii) leaving office; iv) election to another government body; or Page 8 of 13 City O~ Pte'.: 4=_''':m CITY POLICY/PROCEDURE R Approval: Date Originated: Polio Number: Chief Administrative Officer May 2, 2005 classification: ADM Reference: Date Revised: Resolution #74/05 January 15, 2007 category: 190 Resolution #12/07 November 19, 2007 Resolution #214/07 Policy Title: COUNCIL COMPENSATION AND COMMUNICATIONS POLICY v) dying while in office if the Member is 65 years of age or. over. and not eligible to receive -benefits under the City's group life insurance program. b) No Member of Council shall be entitled to receive severance remuneration who ceases to be a Member by reason of, or by resignation which, is a result of or given in anticipation of: i) removal from office by judicial process; or ii) notwithstanding Section 05.05 (a)(iv) above, disqualification under or operation of any Act of the Parliament of Canada or the Legislature of the Province of . Ontario. c) Severance remuneration shall be equal to one month of salary for a Member of Council, times the number of years of consecutive, uninterrupted full service of the Member, to a maximum amount payable of 24 months remuneration. Severance remuneration shall be calculated from the day the Member. took office to the last day that the Member ceases to hold office. d)' A written application for severance remuneration must be received by the Clerk within six calendar months of a Member of Council ceasing to be a Member, otherwise any entitlement to severance remuneration shall be forfeited. Upon approval of the application by the City Clerk, payment arrangement shall be agreed to that does not extend beyond three years. 06 Communications: 06.01 Computer Hardware/Software and Telecommunications Equipment a) A capital budget of $10,000 per term, per Member of Council, shall be in effect for the acquisition of computer hardware/software and telecommunications equipment. Expenditures of this allocation shall Page 9 of 13 Cru<< o~ "m CITY POLICY/PROCEDURE 139 PICKERING Approval: Gate Originated: Policy Number: Chief Administrative Officer May 2, 2005 classification: ADM Reference: Date Revised: Resolution #74/05. January 15, 2007 category: 190 Resolution #12/07 November 19, 2007 Resolution #214/07 Policy Title: COUNCIL COMPENSATION AND COMMUNICATIONS POLICY only be made in the first three years of office following a general election. Any acquisitions made following an election or appointment and prior to the approval of the following year's budget, shall be charged to this allocation. b) No computer hardware/software or telecommunications equipment shall be purchased or leased for Members of Council after January V t in the year of a general municipal election unless it. is lost or stolen, or no longer operates, and cannot be repaired to its initial operating specifications. The old equipment must be returned, and/or affidavit that the equipment has been los.t or stolen must be submitted. c) Following a general municipal election, by-election or appointment, the new Member(s) of Council shall be contacted by staff to determine their needs. Members of Council may choose to be supplied with equipment recommended by City staff or they may choose to be supplied with equipment of their choice. The Manager, IT must be consulted to verify compatibility and to clarify IT support opportunities before purchase. At the point of delivery of the equipment, Members of Council shall be required to sign the Home Equipment Agreement which shall set out the equipment that has been supplied to the Member and the conditions under which it has been supplied. d) Equipment that is lost, stolen or no longer operates and cannot be repaired to its initial operating specifications shall be replaced by the City and shall not be charged to the $10,000 allocation set out in Paragraph (a) above. If the equipment is lost, stolen or damaged as a direct result of misuse or negligence, he or she may be asked to replace or repair at his or her expense to the satisfaction of the City. e) Every. Member of Council who does not continue to hold municipal office shall ensure that all computer hardware/software, telecommunications equipment and any other equipment purchased or leased on their behalf by the City is returned to the City by November 30th following a general municipal election or within 21 days of ceasing to hold office. In the event the above noted items are not returned by the said date, the Page 10 of 13 Cltq O4 CITY POLICY/PROCEDURE 140 Approval. Date Originated: Policy Number: Chief Administrative Officer May 2, 2005 Classification: ADM Reference: Date Revised: Resolution #74105 January 15, 2007 Category: 190 Resolution #12/07. November 19, 2007 Resolution #214/07 Policy Title: COUNCIL COMPENSATION AND COMMUNICATIONS POLICY matter shall be referred to the Chief Administrative. Officer (CAO) to pursue recovery. 06.02 Telecommunication Charges a) Long distance, airtime and other charges that are incurred for City purposes by. Members of Council in the use of their telecommunications. equipment shall be reimbursed. b) Charges for the use of an Internet Service Provider by Councillors shall also be reimbursed for two locations only. c) In order to recognize the large rural area in Pickering that is outside the area served by high speed Internet access, individual requests for the additional reasonable.cost of Internet access exceeding standard urban connection costs shall be provided, subject to review and approval by the Chief Administrative Officer. 06.03 Communications. Media a) It is recognized that there are many various methods for Councillors to communicate with their constituents, including newsletters, neighbourhood letters, cooperative letters and websites. b) The City shall cover the cost of preparing, printing and mailing newsletters, neighbourhood letters and cooperative letters as well as the cost of creating and maintaining a website. A budget per Councillor of $7,500 for the first, second and third calendar years and $6,000 for the final calendar year of a term will be provided for these items. If the budget is under spent in any given year, there shall be no carry-forward of dollars to subsequent budgets. c) A link to the Councillor's City-funded website may only be provided from the City of Pickering website under the Councillor's profile link. Page 11 of 13 City o,,? CITY POLICY/PROCEDURE 141 PICKE Approval: Date Originated: Polio Number: Chief Administrative Officer May 2, 2005 Classification: ADM Reference: Date Revised: Resolution #74/05 January 15, 2007 Category: 190 Resolution #12/07 November 19, 2007 Resolution #214/07 Policy Title: COUNCIL COMPENSATION AND COMMUNICATIONS POLICY d) Subject to Section 04.04, Councillors may hire external services as needed over and above what is currently provided in accordance with the. City's policies and practices. Review of external services shall be at the discretion of the City Clerk in conjunction with the Manager, IT. e) The following conditions shall apply to the preparation/distribution of newsletters, neighbourhood letters,- cooperative letters, websites and other forms of communication: i) On or after September 1 in the year of a general municipal election, no mailing or distribution of a newsletter, neighbourhood letter or cooperative letter shall occur where the costs shall be borne by the City. iii) On September 1 in the year of a general municipal election, the link from the City's website to any Councillor's City-funded or personal website shall be severed until after the election. If these conditions have not been met by September 2 of that year, the City shall take steps under the authority of the CAO to sever the Councillor's website. The link shall be reactivated the day following the election and funding of the Councillor's website shall commence on December 1 following the election. In the event that a Councillor is acclaimed, the said. website may be reactivated on the day following the last day to withdraw. a Nomination. iii) A newsletter, neighbourhood letter, cooperative letter, City- funded website or other communications media shall not contain information that would promote any candidate in an election. iv) A newsletter, neighbourhood letter, cooperative . letter, City website or. other communications media shall not contain advertising that would promote a product or service of a company, organization or individual. Page 12 of 13 City co CITY POLICY/PROCEDURE 142 Approval: Date Originated: Polite Number: Chief Administrative Officer Ma 2, 2005 Classification: ADM Reference: Date Revised: Resolution #74105 January 15, 2007 Category: 190 Resolution #12107 November 19, 2007 Resolution #214/07 Policy Title: 'COUNCIL COMPENSATION AND COMMUNICATIONS POLICY . v) A Member of Council shall riot be reimbursed for communications expenses incurred through a media that has general circulation in the City of Pickering, such as a newspaper, radio or television station. 06.04 Individual Members of Council shall not use City funds to make individual grants or donations to organizations or persons. 06.05 General a) This Policy shall be reviewed every four years prior to the budget meetings that follow the general municipal election to review the appropriateness of the budgets and Policy. b) When a vacancy occurs and is subsequently filled, compensation, benefits and allowances shall be pro-rafted to the term of office. 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