HomeMy WebLinkAboutX2023-023-015z) 6 � i J, C c (, (" - k y_.
Federated
Women's
Institutes
of Ontario
o ccuN'�
Federated
Women's Institutes of Ontario
Handbook
1
~� COUNjP
Published by
The Ontario Department of Agriculture and Food
1971
Everett Biggs Hon. Wm. A. Stewart
Deputy Minister Minister
This Handbook was compiled by the following Committee:
Mrs. Austin S. Zoeller,
President, F. W.I.O., Chairman, 1968-71
Miss Helen McKercher, Director, Home Economics
Branch, Ontario Department of Agriculture
and Food, 1956-
Mrs. Clarence Diamond,
Public Relations Officer, F. W.I.O., 1965-71
Mrs. Wm. G. Miller,
Secretary -Treasurer, F. W.I.O., 1969-
Mrs. H. L. Noblitt,
Board Director, F. W.I.O., 1968-71
Mrs. R. G. Purcell,
Past President, F. W.I.O., 1950-53
Mrs. Everett Small,
Past President, F. W.I.O., 1965-68
Mrs. Leonard Trivers,
Past President, F. W.I.O., 1962-65
Mrs. Roy Westlake,
Board Director, F. W.I.O., 1967-70
The Committee acknowledges with appreciation the ad-
vice and guidance of the Home Economics and Legal
Branches of the Ontario Department of Agriculture and
Food, and the suggestions received from Women's Institute
Members in the preparation of this book.
CONTENTS
Origin and Growth of Women's Institute ............................. 1
Women's Institute Organizations ........................................... 3
Constitution for All Levels of Women's
Institutes.............................................................................. 6
Constitution and By -Laws
The Branch Women's Institutes ....................................... 7
The Junior Women's Institutes ......................................... 18
The District Women's Institutes ....................................... 25
The Area Women's Institutes ........................................... 35
The Federated Women's Institutes of Ontario ............... 45
Women's Institute Officers' Conference .......................... 61
Women's Institute Rally .................................................... 62
Women's Institute Procedures
Elections.............................................................................. 63
Committees......................................................................... 66
Resolutions.......................................................................... 69
Motions................................................................................ 73
Procedure for Meetings ..................................................... 77
Good Form for Meetings .....................................................
78
forMembers ......................................................
78
for President......................................................
78
for Secretary -Treasurer ....................................
79
for Auditors.......................................................
80
for Public Relations Officer ............................. 80
for District Director .......................................... 81
for Federation Representative ........................ 81
for Conveners of Standing Committees ........ 81
for Tweedsmuir History Curator .................... 81
Information for Women's Institutes ....................................... 82
Advice for Women's Institutes ................................................ 84
Motto —Badge —Colours —Opening Ode ................................ 86
Grace —Mary Stewart Collect .................................................. 87
Hymn of all Nations —National Anthem —Royal Anthem.. 88
Addresses................................................................................... 89
(iv)
FEDERATED WOMEN'S
INSTITUTES OF ONTARIO
HANDBOOK
This book is presented to the women of Ontario as a
guide in organizing Women's Institutes and carrying on their
work in a businesslike and effective manner. The directions,
information and suggestions are based upon the experience
of many years on the part of the Women's Institutes in the
Province.
ORIGIN AND GROWTH OF
WOMEN'S INSTITUTES
"Without vision the people perish." Certainly the idea
put forth in 1897 had vision; it was also practical, forthright,
and a brave venture. Those who caught the vision could not
have known how far-reaching the organization, to be known
as the Women's Institute, could be in its influence toward
better homemaking and good citizenship.
While interest had been shown by Ontario women in lec-
tures at the Farmers' Institutes as early as 1895-96, no action
had been taken to organize a women's organization, in spite
of the fact that the "Act Respecting Agricultural Societies"
provided for the organization of women's groups as well as
Farmers' Institutes.
It was on February 19, 1897 that the first formal organiza-
tion of a Women's Institute took place in Saltfleet Township,
Wentworth County, through the combined efforts of Mr. Er -
land Lee of the Farmers' Institute and Mrs. Adelaide Hood -
less. This Branch, which is still active, is now known as the
Stoney Creek Women's Institute.
In 1897, it was stated:
"The object of this Institute shall be, to promote that knowl-
edge of Household Science which shall lead to improvement
in household architecture with special attention to home san-
itation, to a better understanding of the economic and hygie-
nic value of foods and fuels, and to a more scientific care of
children with a view of raising the general standard of the
health of our people."
First
Women's
Institute
organized
The
First
Object
F.W.I.O.
The Federated Women's Institutes of Ontario was orga-
Organized
nized on February 7, 1919, when it became apparent that
there was need for co-ordination of the work of the Branch
Institutes for more effectiveness. The Federated Women's In-
stitutes of Ontario was made a body corporate under the Ag-
ricultural Associations Act by an Order -in -Council of the
Government of Ontario dated May 11, 1921. Through the
Provincial organization, the Women's Institutes in Ontario
are able to speak with authority as one voice. The Board of
the Federated Women's Institutes of Ontario outlines the
policies of the organization, and co-operates with the Home
Economics Branch, Ontario Department of Agriculture and
Food, in developing an interesting, educational and cultural
programme of work for Ontario Women's Institutes. This
programme, while carried on as various projects, is made
available to all women of the community.
F.W.I.C.
The Federated Women's Institutes of Canada was orga-
Organized
nized on February 13, 1919, to co-ordinate the work of the
Provinces, and to act as a clearing -house for their various ac-
tivities. This organization also afforded opportunity to ini-
tiate a programme which would provide the best possible re-
sults for the efforts expended. Women's Institutes are now
organized across Canada.
A.C.W.W.
The Associated Country Women of the World, organized
Organized
in 1930, is the international organization of the Women's In-
stitutes and other women's organizations. Its purpose is to
further international relations in every way, consistent with
the aims of the organization.
To-day's
Those responsible for the original idea built better than
Aim
they knew. The problems of human beings and their rela-
tionships have come close to every individual in a rapidly
changing world, where distances are diminishing, and the
problems of one nation have a bearing upon many others.
Great social and economic problems confront women every-
where, with the ensuing difficulties of harmonizing home and
community life. Today Women's Institutes concern them-
selves more with these problems than in the past.
The dream of the founders was a good one as evidenced
by the growth of this organization.
THE WOMEN'S INSTITUTE ORGANIZATIONS
The Branch Women's Institute is the first and most im-
portant part of the entire organization, from which the rest of
the organization has grown. Non -partisan, non-sectarian and
non-racial, it is open to all women and girls who are inter-
ested in the promotion of better living. The Branch Women's
Institute is responsible for establishing an educational pro-
gramme for the homemakers of the community. Its enter-
prises should make the community a better place in which to
live and to promote happy, wholesome social life.
The Branches of the Junior Women's Institutes of On-
tario are responsible to the Provincial Junior Women's Insti-
tute organization. Two elected Board Directors ate members
with full voting power on the Provincial Board of the Feder-
ated Women's Institutes of Ontario. The Junior Women's In-
stitutes receive guidance from the Provincial Board of the
Federated Women's Institutes and from the Home Econom-
ics Branch, Ontario Department of Agriculture and Food.
The Junior Women's Institute is designed to develop
leadership ability and to encourage its members to become
more knowledgeable and responsible citizens.
The District Women's Institute is an organization of all
the Branch Institutes in a County, District or part thereof.
Through the District, a Branch Institute gains stimulation
and help by learning something of the achievements of other
Branches. Delegates from each Branch attend a District An-
nual, discuss reports, observe exhibits, and plan the pro-
gramme for the coming year. The District co-operates with
the Home Economics Branch, Ontario Department of Agri-
culture and Food, in organizing educational and leadership
programmes.
Area Women's Institute. Ontario is divided into 14
Women's Institute Areas, which hold Conventions each year
at a central place in the Area. Each Branch has the privilege
of sending one voting delegate, and each District may send
two voting delegates. The Area elects its own officers, who
are responsible for planning and carrying out the programme
for the Convention. For the purpose of electing the Provin-
cial Board of Directors, the Areas are divided into 32 Subdi-
visions.
Federated Women's Institutes of Ontario (F.W.I.O.). All
Women's Institutes (Branches, Districts and Areas within the
Branch
Junior
District
Area
Provincial
Provincial Province of Ontario) constitute the Federated Women's In -
Board stitutes of Ontario.
The Provincial Board is the governing body of the Feder-
ated Women's Institutes of Ontario (F.W.I.O.). The Board
Directors are elected from the Federation Representatives
and their Alternates for the Subdivision of the Area in which
they are situated. This election takes place at the Area Con-
vention. The Board Director brings to the Board the opin-
ions, requests, suggestions and problems from her Subdivi-
sion, and takes back to the members recommendations of the
Board. Thus the Board is able to act as a clearing -house, and
to legislate in the interest of all the members in the organiza-
tion. The Provincial Board Directors elect the Provincial
President.
National Federated Women's Institutes of Canada (F.W.I.C.) is the
National organization. It co-ordinates the various Provincial
units, and initiates nation-wide programmes.
International Associated Country Women of the World (A.C.W.W.) is
the international organization of Women's Institutes and
other similar organizations with common aims and objects.
The F.W.I.O. and F.W.I.C. are constituent societies of the
A.C.W.W.
4
STRUCTURE OF THE ORGANIZATION
The Branch Institute is represented at the District level by
a District Director. The District Directors, with the District
officers, form the District Board of Directors.
The Branch Institute is represented at the Area Conven-
tion by a voting delegate.
Two Junior Institute Board Directors, elected by the vot-
ing delegates at the Ontario Junior Women's Institute Con-
ference, represent Junior Women's Institutes on the Provin-
cial Board of the Federated Women's Institutes of Ontario.
The District Institute is represented at the Area Conven-
tion in which it is situated, by two voting delegates —the Dis-
trict President and the Federation Representative.
The Federation Representative is the link between the
Provincial Board of Directors and the District which she rep-
resents.
Each Subdivision in the Province elects from the Feder-
ation Representatives and their Alternates in that Subdivi-
sion, one Director who serves on the Provincial Board of Di-
rectors, and an Alternate.
The Federated Women's Institutes of Ontario is repre-
sented at the Federated Women's Institutes of Canada by
their elected voting delegates on the F.W.I.C. Board of Di-
rectors.
The Federated Women's Institutes of Ontario is repre-
sented at the Associated Country Women of the World by its
voting delegates to the Triennial Conference, at which Con-
ference international policies are decided and officers
elected.
By voicing an opinion and exercising a vote in the
Branch, the District and the Area, the members of the
Women's Institutes work together to influence and shape pol-
icies in the community and the Province, as well as nation-
ally and internationally.
CONSTITUTION AND
BY-LAWS OF
THE FEDERATED WOMEN'S
INSTITUTES OF ONTARIO
The Constitution and By -Laws as revised were approved by
Hon. Wm. A. Stewart, Ontario Minister of Agriculture and
Food on the 15th day of December, 1971 as follows:
CONSTITUTION FOR ALL
LEVELS OF
ONTARIO WOMEN'S INSTITUTES
Objectives
The objectives of all levels of Ontario Women's Institutes
are:
1. (a) to help women acquire sound and approved home-
making skills;
(b) to help discover, stimulate and develop leadership;
(c) to help identify and resolve needs and problems in
the community;
(d) to help promote the use of available resource ma-
terials; and
(e) to help develop better informed, happier and more
useful citizens.
Motto
2. The motto of the Women's Institute shall be:
"FOR HOME AND COUNTRY"
Policy
3. In the conduct of its affairs and in every phase of its
work the Women's Institute shall be non -partisan, non-secta-
rian and non-racial and all Women's Institutes shall be oper-
ated for the equal good of all citizens.
Colours
4. The colours of the Women's Institute shall be royal
blue and gold.
Official
- 5. The official badge, to be worn by members of a
Badge
Women's Institute, shall be a badge, having a design regis-
tered as a published artistic work under Serial No. 135453 in
Register of Copyrights No. 39 kept at the Copyright Office,
on the 31st day of October, 1959, under the Copyright Act
(Canada), and consisting of a pierced oval with the letters
"O.W.I." in gold interwoven in the centre of the oval, with a
maple leaf in gold at either side, and with the words of the
motto "FOR HOME AND COUNTRY" in gold lettering on
a background of royal blue enamel around the outer portion
of the oval.
6. Any questions of order arising and not provided for in
Bourinot
the Women's Institute Handbook, shall be decided in accor-
Rules of
dance with Bourinot's Rules of Order and the Agricultural
Order
Associations Act.
7. Marginal notes in any part of the Constitution or By-
Marginal
Laws of any level of Ontario Women's Institutes are for con-
Notes
venience of reference only and do not form part of such
Constitution or By -Laws.
CONSTITUTION AND BY-LAWS
BRANCH WOMEN'S INSTITUTE
All Branch Women's Institutes shall adopt the following
Constitution (including page 6) and By -Laws.
CONSTITUTION
1. This organization shall be known as the . . . .. .
Name
Branch Women's Institute of the Federated Women's Insti-
tutes of Ontario, henceforth referred to as Branch.
2. The purpose of this organization shall be to develop
Purpose
the objectives of the organization as stated in the Constitu-
tion, page 6.
3. (1) Membership in the Branch is open to women and
Membership
girls (16 years of age and over) upon payment of the annual
fee.
(2) A person may be a member of one Branch only dur-
ing one fiscal year, except a Life Member (See Life Member-
ship By -Law, 15, (10) page 14.)
(3) Membership may be transferred from one Branch to
another in accordance with the By -Laws.
4. Those members of the Branch, whose membership fees
Charter
were paid at the inaugural meeting of the Branch, shall be
Membership
known as Charter Members.
5. Those members of the Branch, whose membership fees
First Year
were paid during the period prior to the end of the first fiscal
Membership
year of the Branch, shall be known as First Year Members.
6. (1) Where membership for life is conferred on any
Life
member of a Women's Institute, the member shall be en-
Membership
titled to wear an official badge, that has a royal blue enamel
Badge
bar attached by two chains of two links with the words "Life
BY-LAWS
Member" inscribed in gold on the bar, and above the bar
shall be the letters "W.I." in gold on a royal blue enamel
background, which shall be known as the Life Membership
1. (1) The method of electing officers, conveners and
Badge.
others necessary for the efficient conduct of the business of
(2) No member, other than a member on whom member-
the Branch shall be chosen from the section of the Hand-
book —"Elections", page 63.
ship for life has been conferred, shall be entitled to wear a
Life Membership Badge.
(2) Members in good standing are eligible for election.
Meetangs:
7. (1) At least ten regular meetings of the Branch shall
(3) Members whose fees are paid for the coming year
Re g
be held annually, at date and time as provided for in the By-
may vote at the Annual Meeting.
(4) Officers shall be elected at the Annual Meeting of the
Annual
Laws.
(2) The Annual Meeting shall be held in April, at least
Branch for a term of one year, and no person may be elected
ten days prior to the Annual Meeting of the District
to the same office of a Branch for more than six consecutive
Elections
Women's Institute of which the Branch is a part.
8. At the Annual Meeting of the Branch, the members, in
years.
(5) Conveners shall be elected for a term of one year, and
accordance with the By -Laws, shall:
no person may be elected to the same convenership for more
(a) elect a President, one or more Vice -Presidents, a
than three consecutive years.
2, (1) Any vacancy, other than that of President, shall be
Secretary -Treasurer, a District Director and Alter-
filled by election at the next meeting of the Branch.
nate, Branch Directors, Public Relations Officer,
Tweedsmuir History Curator, Conveners of Stand-
(2) In the event of the death or resignation of the Presi-
ing Committees and Delegates to the District An-
dent, the First Vice -President automatically becomes Presi-
dent.
nual; and
(b) appoint or elect two Auditors, not officers of the
(3) Notwithstanding Subsection (1), for any office where
Branch.
an alternate has been elected, the alternate shall complete
Executive
9. (1) The Executive Officers of the Branch shall be the
the year.
President, all Vice -Presidents, the immediate Past President,
3. The President shall:
the Secretary -Treasurer, the District Director and the Public
(a) preside at all meetings of the Branch;
Relations Officer.
(b) not have a vote, except when voting by ballot;
Right to
(2) At meetings of the Executive of the Branch, each offi-
(c) declare the motion lost in the event of a tie vote;
Vote
cer shall be entitled to vote on matters to be decided at the
(d) with the Secretary -Treasurer, make out the
meeting.
agenda;
Board of
10. The Board of Directors of the Branch shall consist of
(e) with the Secretary -Treasurer, sign the cheques for
Directors
the Executive officers and three other Directors, with an ad-
any withdrawal of funds;
ditional Director for each twenty-five members above fifty.
(f) be an ex-officio member of all committees, but
Standing
11. The Standing Committees shall correspond to the
only have a vote if named a member of the com-
Committees
Standing Committees functioning in the District, Area and
mittee;
Province, as established by the Provincial Board of the Fed-
(g) call a meeting of Executive and Conveners of
brated Women's Institutes of Ontario.
Standing Committees prior to preparing the an-
S ecial
Committees
12. Committees shall be appointed as required to take
nual reports to avoid duplication;
charge of such administrative duties as membership, fi-
(h) be one of the Branch Delegates to the District An-
nances, public relations, entertainment, programmes, study
nual; and
courses and others.
(i) perform such other duties as are associated with
Fiscal Year
13. The fiscal year of the Branch shall be from April 1 to
this office.
March 31.
(N.B. See "Good Form for Presidents", page 78.)
8
9
Elections
Right to
Vote
Term of
Office for
Officers
Term of
Office for
Conveners
Vacancies
in Office
Duties of
President
Duties of
4. The Vice -Presidents shall:
Vice-
(a) assist the President in the work of the Branch; and
Presidents
(b) in the absence of the President, officiate in that of-
fice.
Duties of
5. The Secretary -Treasurer shall:
Secretary-
(a) be the custodian of the minute books, records and
Treasurer
assets of the Branch;
(b) with the President, make out the agenda;
(c) keep an accurate account of the minutes of the
meetings and the roll call, in the book supplied by
the Home Economics Branch, Ontario Depart-
ment of Agriculture and Food;
(d) bring to each meeting the minute book, the Hand-
book, and any other By -Laws;
(e) conduct the correspondence of the Branch;
(f) notify the District Secretary -Treasurer of any
change of officer;
(g) with the President, sign the cheques for any with-
drawal of funds;
(h) keep an accurate record of the receipts and ex-
penditures of the Branch and have her books ready
for audit by April 1;
(i) present a financial report at each regular meeting
or when required;
0) collect the membership fees at the Annual Meet-
ing;
(k) prior to December 1, notify all members whose
fees are in arrears;
(1) hold fees of anyone who wishes to join after Janu-
ary 1, until the Annual Meeting, so that person is a
member for the remainder of the current year;
(m) send the necessary fees and names and addresses
of Life Members to the District Secretary -Trea-
surer by February 1;
(n) present a statistical report and the audited finan-
cial statement at the Annual Meeting;
(o) send the audited Financial Statement, the Form
"E", and the Report of Meeting Form to the Dis-
trict Secretary -Treasurer immediately after the An-
nual Meeting of the Branch and in any event at
least ten days prior to the District Annual;
(p) perform such other duties as are associated with
this office; and
(q) upon retiring from office, transfer to her successor
10
within thirty days, all monies, books, papers and
other property of the Branch in her possession.
(N.B. See "Good Form for Secretary -Treasurers",
page 79.)
6. The Auditors shall:
Duties of
(a) audit and sign the books of the Secretary-Trea-
Auditors
surer and the Financial Statement; and
(b) prepare and present a written report for the An-
nual Meeting, and move its adoption.
(N.B. See "Good Form for Auditors", page 80.
7. The Executive Officers shall carry into effect the busi-
Power of
ness of the Branch as specified by the Membership or the
Executive
Board of Directors, but shall refer matters of an unusual
character to the Board of Directors, or to a regular or special
meeting of the Membership.
8. Each Branch Director shall:
Duties of
(a) be a member who is experienced in Women's In-
Branch
stitute work; and
Directors
(b) assist the Officers in planning and carrying on the
work of the Branch.
9. The District Director shall:
Duties of
(a) be the liaison between the Branch and the District;
District
(b) attend all executive meetings of the Branch;
Director
(c) be a member of the District Board of Directors
and shall attend all meetings of the Board;
(d) assist the District Executive in carrying out the
District programmes and report the work of the
District Board of Directors to her Branch;
(e) be one of the Branch Delegates to District Annual,
by virtue of her office, and shall present to the Sec-
retary -Treasurer of the Branch a complete list of
names and addresses of officers and conveners
elected at this meeting and a report of the District
Annual to the membership;
(f) remain on the District Board of Directors until the
ratification of the election of District Director as
her successor at the District Annual; and
(g) be ratified at the District Annual by the Board Di-
rector, but where a District Director or her Alter-
nate is not present to be ratified, except through
unforeseen circumstances, the Branch shall lose its
vote at District Board of Directors meetings for
Duties of
Alternate
the ensuing year.
District
10. The Alternate to the District Director shall act as a
11
Director
substitute for the District Director, should the occasion arise.
Conveners of
11. (1) Each Branch shall elect a Convener of each
Standing
Standing Committee.
Committees
(2) The Standing Committee Conveners shall act as mem-
bers of the Programme Committee, together with the Branch
Executive and Branch Directors, to decide the extent to
which each Standing Committee shall be featured in the
Constitution (including page 6) and By -Laws.
(3) Special emphasis shall be placed on those committees
which most adequately meet local needs.
Duties of
12. The Conveners of Standing Committees shall:
Conveners of
(a) be assisted by their committees in preparing a plan
Standing
Committees
of work and carrying it into effect;
(b) present a report of the year's programmes and
projects at the Branch Annual Meeting, which
shall include:
(i) the name of the Standing Committee,
(ii) the name of the Branch, and
(iii) the name and address of the Convener;
(c) meet with Executive prior to preparing annual re-
ports to avoid duplication;
(d) send a copy of the above report to the correspond-
ing District Convener immediately after the
Branch Annual Meeting;
(e) maintain a file of reports and information to be
given to her successor;
(t) before retiring, complete all duties pertaining to
her convenership immediately after the Branch
Annual Meeting; and
(g) upon retiring, include with her report the name
and address of her successor.
Duties of
13. The Public Relations Officer shall:
Public
(a) be a member of the executive;
Relations
Officer
(b) arrange for the publicity of the activities and pro -
mote the work of the Branch;
(c) with the help of the Secretary -Treasurer, complete
three copies of Annual Donations Form and Writ-
ten Report, and present the report at the Branch
Annual Meeting;
(d) forward a copy of the report and form mentioned
in Clause (c) to the District Public Relations Offi-
cer immediately after the Branch Annual Meeting,
12
give one to the Branch Secretary -Treasurer, and
keep one for her own files; and
(e) maintain a file of reports and information to be
given to her successor.
(N.B. See "Good Form for Public Relations Officers",
page 80.)
14. The Tweedsmuir History Curator shall:
(a) be a Women's Institute Member;
(b) convene a committee to work with her in the
duties of compiling the Tweedsmuir History;
(c) supervise and edit all data received for the
Tweedsmuir History;
(d) have custody of the Tweedsmuir History;
(e) have all expenses incurred in preparing the
Tweedsmuir History paid by the Branch;
(f) prepare and present a report and exhibit the
Branch Tweedsmuir History Book at a Branch
meeting at least once yearly;
(g) send a written progress report of the work in the
Tweedsmuir History to the District Curator imme-
diately after the Branch Annual Meeting;
(h) be elected annually and may remain in office for
not more than six years; and
(i) return the Tweedsmuir History to the custody of
the Branch, with all data and relevant material
when she retires from the office of Curator.
15. (1) Life Membership may be granted by a Branch to
a member, honouring her for her contribution to the organi-
zation, provided she is an active member in good standing
and has completed at least twenty-five consecutive years'
membership in Branches in Ontario, including Junior
Women's Institutes, immediately prior to the time the Life
Membership is conferred.
(2) Each Branch must determine the meaning of active
member, and twenty-five years' consecutive membership is
not the main consideration for awarding a Life Membership.
(3) Life Membership must be approved by the Branch
Board of Directors.
(4) Application forms for Life Membership shall be for-
warded on request by the Secretary -Treasurer of the Feder-
ated Women's Institutes of Ontario.
(5) Upon receipt of a properly completed application
form and the sum of $25.00, and after approval under Sub-
section (3), the Secretary -Treasurer of the Federated
13
Duties of
Tweedsmuir
History
Curator
Life
Membership
Ap roval of
Life
Membership
Cost
Women's Institutes of Ontario shall forward a Life Member-
ship Certificate and Card for the Member.
(6) The cost of the Life Membership Badge shall be
borne by the Branch.
Fees,
(7) Life Membership relieves the Life Member from fu-
fromption
ture payments of the annual fee to the Branch, and it relieves
Payment
the Branch from future payments of the F.W.I.O., F.W.I.C.
and A.C.W.W. fees for this member.
Responsi-
bility
(8) The Branch shall be responsible for the payment of
of the Branch
District and Area fees for Life Members.
(9) Life Membership is transferable to any Branch within
Ontario upon receipt of the approval of that Branch.
Life Member
(10) In the event that a Life Member moves to another
May Join
Second
locality, and the transfer of her Life Membership is not pos-
Branch
sible or desirable, she may join a second Branch by the pay -
ment of the membership fee but the privileges of Life Mem-
bership do not apply to the second Branch.
(11) The Life Member shall be entitled to hold office and
vote in one Branch.
(12) Only those upon whom Life Membership has been
conferred shall have the right to wear the Life Membership
Badge.
Delegates to
16. (1) Each Branch shall elect delegates to attend and
District
Annual
vote at the Annual Meeting of the District.
Meeting
(2) The number of delegates shall be based on the paid
membership of the previous fiscal year:
1. 3 delegates for a membership of 25 or less;
2. 4 delegates for a membership of 26 to 50;
3. 5 delegates for a membership of 51 to 75;
4. 6 delegates for a membership of 76 to 100; and
5. 7 delegates for a membership of over 100.
(3) The newly elected President and newly elected Dis-
trict Director shall, by virtue of these offices, be two of the
Branch Delegates.
(4) The travelling and living expenses of the delegates to
the District Annual shall be paid from the funds of the
Branch.
(5) Only delegates from Branches, District fees of which
have been sent to the District Secretary -Treasurer, shall have
the right to vote.
Delegate to
17. (1) Each Branch shall elect one voting delegate to at -
Area
Convention
tend the Annual Convention of the Area in which the Branch
is situated.
14
(2) The travelling and living expenses of the delegate
shall be paid from the funds of the Branch.
(3) Only the delegate from a Branch, Convention fees of
which have been paid, shall have the right to vote.
18. (1) The Branch membership fee shall be One Dollar
Membership
($1.00) per year, due at the Branch Annual Meeting.
Fees
(2) Prior to December 1, the Secretary -Treasurer shall
notify all members whose fees are in arrears.
(3) Only members, whose fees are paid for the coming
year, may vote at the Branch Annual Meeting.
(4) No membership fee for the current fiscal year shall be
accepted by the Secretary -Treasurer after January 1.
(5) Persons joining after January 1 shall be considered
members for the coming year.
19. (1) By February 1 of each year, the Secretary -Tres-
Fees to be
surer shall forward to the Secretary -Treasurer of the District
sent to
to which the Branch belongs, fees for each paid -up member
District
(including those deceased) for the current fiscal year as fol-
Secretary -
Treasurer
lows:
1. F.W.I.O.-50 cents;
2. F.W.I.C.-25 cents;
3. A.C.W.W.-2 cents; and
4. any District and Convention Fees.
(2) The Branch shall be responsible for the District and
Convention fees of Life Members.
(3) Where Life Membership is conferred at District level,
the Branch is relieved of the payment of District fees for that
member.
20. (1) The fiscal year shall be from April 1 to March 31.
Finances
(2) All monies shall be deposited in a chartered bank or
chartered trust company in the name of the Branch.
(3) Cheques for the withdrawal of any funds shall bear
Withdrawal
the signature of both the President and Secretary -Treasurer.
of Funds
(4) Expenditures of Branch funds must be approved by a
Approval of
meeting of the membership.
Expenditures
(5) A Branch may give to its Board of Directors power of
emergency to authorize the spending of funds within limits
set by the Branch.
(6) Receipts shall be secured for all expenditures of $1.00
or over, and for smaller amounts if convenient.
21. (1) The regular meeting of the ..... . Branch shall
Meetings:
be held on the . . . . day of each month, at .. ...
Regular
(2) Any changes in the date of a meeting must be ap-
Change of
proved by a two-thirds vote of the Board of Directors of the
Meeting Date
15
Branch or a majority of the members present at the regular
meeting.
When regular
(3) If meetings are discontinued for July and August, or
Meetings not
other two months of the year, the Board of Directors of the
Held
Branch shall attend to all emergencies which may arise.
Special
Meetings
(4) The President may direct the Secretary -Treasurer to
call special meetings.
(5) It shall be the duty of the President, or in her absence
the Vice -President, to call a special meeting upon the appli-
cation of the majority of the Board of Directors of the
Branch, or one -quarter of the membership.
(6) No business shall be transacted at a special meeting
other than that for which the meeting is called.
Annual
(7) The Annual Meeting shall be held in April, at least
Meetings
ten days prior to the Annual Meeting of the District of which
the Branch is a part.
Joining by
22. (1) A Member, other than a Life Member, when
Transfer
wishing to transfer her membership from one Branch to an -
from One
Branch to
other, at any time from May 1 to January 1, shall obtain
Another
from the Secretary -Treasurer of the first Branch a letter stat-
ing the number oyears of continuous membership and a re-
fund of her membership fee for the current year.
(2) The Member shall present this letter to the Second
Branch, along with her membership fee, and her name will
now be added to the Roll of this Branch, which will be re-
sponsible for the payment of the annual fees for this Mem-
ber.
(3) The Secretary -Treasurer of the Branch, from which
the transfer was made, shall write "Transferred" beside the
Member's name on the Roll.
(4) Persons joining after January 1 shall be considered
members for the coming year.
Transfer of
(5) A Life Member, wishing to transfer Life Membership
Life
Membership
to another Branch, shall present her Life Membership Cer-
tificate to the second Branch where the Secretary -Treasurer
shall record the name and address of the Life Member, along
with the number of the certificate and date of transfer, and
send this information to the Secretary -Treasurer of the Fed-
erated Women's Institutes of Ontario.
(6) The Secretary -Treasurer of the Branch shall enter the
name of the Life Member on the membership roll and return
the certificate to the member.
(7) A Life Member may join a second Branch.
Quorum
23. (1) One-third of the membership shall form a quo-
rum at monthly, annual or special meetings.
16
(2) One-half of the Executive or Board of Directors shall
form a quorum for meetings.
(3) No business shall be transacted unless a quorum is
present.
24. Each Branch may adopt from time to time, such By -
Laws as may be deemed necessary, provided they are in no
way inconsistent with the Constitution and By -Laws con-
tained in the Handbook.
25. (1) Any member may present a Notice of Motion to
adopt, amend or repeal local By -Laws.
(2) One month's notice shall be given in writing preced-
ing the meeting at which motion is to be made and every
member shall be notified of the proposed motion in the exact
terms in which it is to come before the meeting.,
(3) A Notice of Motion does not require a seconder.
(4) When the proposed motion comes before a Branch
meeting, it shall be considered as a regular motion, but re-
quires an affirmative vote of two-thirds of members present
for the adoption, amendment or repeal of the By -Law.
(5) The provisions respecting "Notice of Motion", page
75 in the Handbook, shall be followed as nearly as may be
practicable.
26. (1) A Branch may be organized in any locality where
a sufficient number of women will hold monthly meetings.
(2) The group wishing to organize a Branch shall get in
touch with the District President, District Secretary -Treasurer
and the Federation Representative of the District in which
the Branch will be situated, at least two of whom shall be in
attendance at the organization meeting and one of whom
shall preside at the election of officers.
(3) The necessary forms will be provided by the office of
the Federated Women's Institutes of Ontario upon request of
the District Secretary -Treasurer.
(4) A ten days' notice of the organization meeting shall be
given in the community.
(5) Such a meeting shall be attended by at least ten per-
sons (seven in Northern Ontario) eligible to become mem-
bers or vouched for as members.
(6) The completed Report or Organization form shall be
sent to the office of the Federated Women's Institutes of On-
tario, and the duplicate form to the Home Economics
Branch, Ontario Department of Agriculture and Food, ac-
companied by a certified list of at least ten paid members, or
seven in Northern Ontario.
17
Provision for
Local
By -Laws
Notice of
Motion to
Adopt,
Amend
or Repeal
Local
By -Laws
How to
Organize
A g omen's
Institute
How to 27. (1) Any Branch considering disbanding shall get in
Disband a touch with the District President, District Secretary-Treasurer-
Women's and Federation Representative of the District in which the
Institute Branch is situated, and these officers shall attend the next
regular meeting of the Branch to discuss the matter.
(2) Should the Branch still wish to disband, a Notice of
Motion shall be given at a regular monthly meeting that
... . Women's Institute disband.
(3) A copy of the Notice of Motion to disband shall be
sent to every member of the Branch, and shall be voted upon
at the next regular meeting.
(4) An affirmative vote of two-thirds of the members
present shall be required to carry the motion.
(5) Upon disbanding, all funds and official records of the
Branch (including Tweedsmuir History) shall be forwarded
to the District Secretary -Treasurer in which the Branch was
situated, and shall be held in trust by the District for a period
of three years.
(6) Should the Branch not reorganize within three years,
the assets become the property of the District, and final dis-
position of the Branch Tweedsmuir History shall be the re-
sponsibility of the District Board of Directors.
(7) When a Branch is disbanded, the Branch Secretary -
Treasurer shall notify the District Secretary -Treasurer who
then shall notify the Area Secretary -Treasurer, the Provincial
Board Director for that Subdivision and the office of the
Federated Women's Institutes of Ontario.
(8) No Branch, having disbanded, shall reorganize within
one year.
CONSTITUTION AND BY-LAWS
JUNIOR WOMEN'S INSTITUTE
All Junior Women's Institutes shall adopt the following
Constitution (including page 6) and By -Laws.
CONSTITUTION
Name 1. This organization shall be known as the .. . . . Junior
Women's Institute.
Purpose 2. The purpose of this organization shall be:
18
1. to assist young women in personal growth and to
develop leadership abilities.
2. to promote approved practices in homemaking and
a better understanding of the ideals and standards con-
tributing to a successful home life.
3. to assist and encourage young women to become
knowledgeable and responsible citizens.
3. (1) Any young woman, who has reached the age of
Membership
fourteen years, shall be eligible for membership in a Branch
of the Junior Women's Institute.
(2) A girl may be a member of a Junior Women's Insti-
tute and a Women's Institute during one fiscal year.
(3) Membership may be transferred from one Branch of a
Junior Women's Institute to another Branch of a Junior
Women's Institute, or from a Branch of a Junior Women's
Institute to a Branch of a Women's Institute.
4. (1) There shall be an annual membership fee of one
Fees
dollar ($1.00) per member.
(2) The Secretary -Treasurer shall collect the membership
fee at the Annual Meeting of the Branch and shall send the
Provincial Fee with an audited financial report from the
previous year, and the name and address of each member to
the Provincial Secretary -Treasurer of the Junior Women's In-
stitute by March 1.
5. To the oval of the official badge, there shall be at-
Badge
tached a royal blue enamel bar bearing the word "Junior".
6. (1) A Branch of a Junior Women's Institute shall hold
Meetings
monthly meetings at a date and time provided for in the By -
Laws.
(2) The programme for the regular meetings of a Branch
of the Junior Women's Institute shall conform with the ob-
jectives of the Junior Women's Institutes of Ontario.
(3) The Annual Meeting of a Branch of the Junior
Women's Institute shall be held in January.
(4) At the Annual Meeting of a Branch of the Junior
Women's Institute, the members shall elect a President, one
or more Vice -Presidents, a Secretary -Treasurer, two Branch
Directors and a Public Relations Officer.
(5) The Books of the Secretary -Treasurer shall be closed
as of December 31. An audited financial statement shall then
be prepared for presentation at the Annual Meeting.
Fiscal Year
7. The fiscal year shall be January 1 to December 31.
8. The Executive Officers of a Branch of the Junior
Executive
Officers
19
Women's Institute shall be the President, the Vice -Presidents
the immediate Past President, the Secretary -Treasurer, two
Directors and a Public Relations Officer.
Committees
9. Committees shall be appointed as required to carry on
an effective programme.
Auditors
10. (1) Two auditors, not members of the Executive,
shall be appointed at the Annual Meeting.
(2) If these appointed auditors are not available for work
before the Annual Meeting, the President of the Branch shall
have the power to appoint a substitute or substitutes.
Reports
11. (1) An audited financial report shall be presented at
the Annual Meeting of the Branch of the Junior Women's
Institute.
(2) The Public Relations Officer shall present a report of
the activities of the Junior Women's Institute at the Annual
Meeting, and immediately after that Meeting, send a copy of
this report to the Junior F.W.I.O. Board Director.
Conventions
12. (1) The Branch of a Junior Women's Institute may
elect one member to act as a delegate to the Annual Conven-
tion of the Women's Institutes of the Area in which the Ju-
nior Branch is situated.
(2) Wherever possible, a Branch of the Junior Women's
Institute shall assume the responsibility for the expenses of
their delegate attending the annual Women's Institute Con-
vention of the Area.
(3) Delegates, whose expenses are paid by a Branch of
the Junior Women's Institute, shall attend sessions of the
F.W.I.O. Area Convention.
Funds
13. (1) The funds of a Branch of a Junior Women's Insti-
tute shall be deposited in a chartered bank or a chartered
trust company, and be withdrawn only on the signature of
both the President and the Secretary -Treasurer.
(2) All expenditures other than postage and stationery,
shall be approved by the members of a Branch at a regular
meeting and receipts shall be secured for all expenditures of
$1.00 or more.
Special
14, (1) The President may direct the Secretary -Treasurer
meetings
to call a special meeting if she thinks a meeting to be neces-
sary.
(2) The members may request the President to call a spe-
cial meeting if they think a meeting to be necessary.
Quorum
15. A quorum of a monthly, Annual or special meeting
shall consist of one-third of the membership.
20
BY-LAWS
1. (1) The method of electing officers, conveners and
others necessary for the efficient conduct of the business of
the Junior Women's Institute shall be chosen from the sec-
tion of the Handbook —"Elections", page 63.
(2) Members whose fees are paid for the current fiscal
year are eligible for election.
(3) Officers and conveners shall be elected at the Annual
Meeting of the Branch for a term of one year.
(4) No person may be elected to the same office or con-
venership for more than three consecutive years.
2. (1) Any vacancy of office, other than that of President,
by resignation, death or otherwise, shall be filled by election
at a meeting of the Branch
(2) In the event of the death or resignation of the Presi-
dent, the first Vice -President automatically becomes Presi-
dent.
(3) Notwithstanding Subsection (1), for any office where
an alternate has been elected, the alternate shall complete
the year.
3. The President shall:
(a) preside at all meetings of the Institute, and see that
the business is conducted in an orderly manner;
(b) with the Secretary -Treasurer, make out the
agenda;
(c) with the Secretary -Treasurer, sign the cheques for
any withdrawal of funds;
(d) be an ex-officio member of each committee; and
(e) perform such other duties as are associated with
this office.
4. The Vice -Presidents shall:
(a) assist the President in the work of the Institute.
(b) in the absence of the President, the first Vice -Presi-
dent shall officiate in that office.
5. The Secretary -Treasurer shall:
(a) be the custodian of the records of the Institute;
(b) keep an accurate account of the minutes of the
meetings and the roll call, in the book supplied by
the Home Economics Branch, Ontario Depart-
ment of Agriculture and Food;
(c) have the Minute Book, a copy of the Handbook
and any other By -Laws, and the list of members,
at each meeting for ready reference;
21
Elections
Tenn of
Office
Vacancies
Duties of
President
Duties of
Vice -
Presidents
Duties of
Secretary -
Treasurer
(d) with the President, make out the agenda;
(e) conduct the correspondence of the Institute;
(f) with the President, sign the cheques for any with-
drawal of funds;
(g) keep an accurate record of the receipts and ex-
penditures of the Institute;
(h) give a financial report at each regular meeting, or
when required;
(i) collect a Provincial Fee of $1.00 per member to be
forwarded to the Junior Provincial Secretary -Trea-
surer by March 1;
0) notify .all members in arrears of the payment of
their fees;
(k) present an audited financial report at the Annual
Meeting;
(1) perform such other duties as are associated with
this office; and
(m) hand on to her successor in office within thirty
days, all monies, books and papers, and other
property of the Junior Women's Institute in her
possession when her term of office is completed.
Duties of
6. The Auditors shall:
Auditors
(a) audit and sign the books of the Secretary -Trea-
surer;
(b) provide a written report for the Annual Meeting;
and
(c) audit and sign the financial statement to be sent to
the Secretary -Treasurer of the Junior Women's In-
stitute.
Duties of
7. (1) The Executive Officers shall carry into effect the
Executive
business of the Junior Women's Institute as specified by the
Officers
membership.
(2) Matters of an unusual character shall be referred by
the Executive Officers to a regular or special meeting of the
Duties of
membership.
Branch
8. The Branch Directors shall assist the officers in plan -
Directors
ning and carrying on the work of the Institute.
Duties of
9. The Public Relations Officer shall arrange for the pub -
Public
licity of the events and work of the Institute.
Officeions
10. (1) Two Junior F.W.I.O. Board Directors, who are
Junior
Junior Women's Institute members, shall be elected by the
O.
voting delegates at the Annual Junior Women's Institute
Board
Board
Convention, one to be elected each year for a term of two
Directors
years.
22
(2) The Junior F.W.I.O. Board Director serving her sec-
ond term will act as Junior Women's Institute Convener on
the Provincial level.
(3) The Junior F.W.I.O. Board Directors shall have the
same authority on the Provincial Board as any other Direc-
tor.
(4) No Junior Director shall be eligible after the two-year
term for re-election as a Junior Board Director, but may be
elected as an F.W.I.O. Board Director if and when she has
the required qualifications.
11. (1) Any Junior Women's Institute may, at a regular,
special, or general meeting called for that purpose, make By -
Laws and regulations not inconsistent with the Junior
Women's Institute Constitution, for its general management,
provided one month's notice respecting the proposed By -
Laws or regulations is given prior to such meeting.
(2) For the purpose of Subsection (1), an affirmative vote
of two-thirds of the members present is required.
(3) No business can be transacted unless a quorum is
present.
(4) Any Junior Women's Institute may change, amend or
repeal its By -Laws or regulations in accordance with the
procedures in this section for the making of By -Laws and
regulations.
THE ANNUAL
PROVINCIAL CONVENTION OF
THE JUNIOR WOMEN'S
INSTITUTES OF ONTARIO
1. A Convention of the Junior Women's Institutes shall
be held annually.
2. At the Convention, a Provincial Executive shall be
elected who shall have full charge of the arrangements for
the next Annual Convention.
3. The Convention Committee shall consist of a Chair-
man, the immediate Past President, one or more Vice -Presi-
dents, a Secretary -Treasurer, two or more Programme Advi-
sors, a Public Relations Officer, the two Junior Directors of
the Provincial Board of the Federated Women's Institutes of
Ontario, and the F.W.I.O. Board Director in the Subdivision
23
Provision
for Local
By -Laws
Notice of
Motion to
Adopt,
Amend
or Repeal
Local
By -Laws
where the Annual Junior Women's Institute Convention is
being held.
4. The time, place and programme arrangements for the
next Annual Convention shall be made by the newly elected
Convention Committee.
5. Committees shall be appointed as required to carry on
an effective programme for the Annual Convention of the
Junior Women's Institutes of Ontario.
6. The Secretary -Treasurer shall present an audited finan-
cial report of all finances involved with executive meetings
and the Annual Convention of the Junior Women's Institute.
7. The Secretary -Treasurer shall present a summary of
the financial reports that she has received from the Branch
Secretary -Treasurers, and after the Annual Convention the
Secretary -Treasurer shall send the summary and the report
referred to in Section 6 to the Secretary -Treasurer of the
Federated Women's Institutes of Ontario.
8. The Public Relations Officer for the Annual Junior
Women's Institute Convention shall receive the reports of
the Branch Public Relations Officers and present a summary
of these reports at the Annual Convention. After the Con-
vention, she shall send her summary to the Junior F.W.I.O.
Board Director who is serving her second term.
F.W.I.O. 9• (1) Two members of the Junior Women's Institutes of
Board Ontario shall be elected to represent the Junior Women's In -
Directors stitutes on the Provincial Board of Directors of the Federated
Women's Institutes of Ontario, at the Annual Convention of
the Junior Women's Institutes, and one shall be elected each
year for a term of two years.
(2) The Junior F.W.I.O. Board Director serving her sec-
ond term shall act as a Junior Women's Institute Convener at
the Provincial level.
(3) The Junior F.W.I.O. Board Director shall have the
same authority on the Provincial Board as any other Direc-
tor.
(4) No Junior Director shall be eligible after the two year
term, for re-election as a Junior Board Director, but may be
elected as an F.W.I.O. Director if and when she has the re-
quired qualifications.
24
CONSTITUTION AND BY-LAWS
DISTRICT WOMEN'S INSTITUTE
All District Women's Institutes shall adopt the following
Constitution (including page 6) and By -Laws.
CONSTITUTION
1. The Provincial Board of the Federated Women's Insti-
tutes of Ontario authorizes the formation and re -organization
of a District Women's Institute.
2. This organization shall be known as the . ... . Dis-
Name
trict Women's Institutes of the Federated Women's Institutes
of Ontario, henceforth referred to as District.
3. The purpose of this organization shall be:
Purpose
(a) to promote the welfare, supplement the efforts,
and increase the usefulness of the Branches within
the District;
(b) to extend the work to new centres;
(c) to arrange for District meetings; and
(d) to promote co-operative educational programmes
for the District.
4. Membership in the District shall be composed of mem-
District
bers in good standing from the Branches.
Membership
5. (1) The District Life Membership Badge shall be the
District Life
Branch Life Membership Badge, with a chain of eight links
Membership
attached to the left hand side of the bar, and the chain at-
Badge
tached to a bar of royal blue enamel, with the word "Dis-
trict" inscribed in gold.
(2) No member, other than one upon whom a Branch
Life Membership has been conferred prior to the conferring
of a District Life Membership, shall be entitled to wear the
District Life Membership Badge.
6. (I) The Annual Meeting of the District shall be held
Annual
in May or June.
Meeting
(2) Only those elected as voting delegates from the
Branches within the District shall be entitled to vote at Dis-
trict Annuals. (See Branch By -Law 16, page 14.)
(3) A District Executive Officer may vote only if elected
Right
as a Delegate from her Branch.
to Vote
7. At the District Annual, the delegates, in accordance
with the By -Laws, shall:
Elections
(a) elect a President, two or more Vice -Presidents, a
25
Federation Representative and Alternate, a Secre-
tary -Treasurer, a District Delegate and Alternate,
a Public Relations Officer, a Tweedsmuir History
Curator and Conveners of Standing Committees;
and
(b) appoint or elect two Auditors, not officers of the
District.
Executive
8. (1) The Executive Officers of the District shall be the
President, all Vice -Presidents, the immediate Past President,
the Secretary -Treasurer, the Federation Representative and
the Public Relations Officer.
Right
Vote
(2) At meetings of the Executive of the District, each Of -
to
ficer shall be entitled to vote on matters to be decided at the
meeting.
Board of
9. (1) The Board of Directors shall be the Executive Of -
Directors
ficers and the District Director from each Branch, and Con-
veners of Standing Committees may be added in an advisory
capacity.
(2) A District Director may be chosen as a Vice -President,
Secretary -Treasurer or Federation Representative.
(3) The retiring District Director shall remain on the Dis-
trict Board of Directors until the ratification of the election
of the District Director as her successor at the District An-
nual.
(4) The retiring Provincial Board Director shall be a
member (with or without voting power) of the Board of Di-
rectors of the District in which she is a member, for one year
immediately after the completion of her term of office on the
Provincial Board.
Right
Vote
(5) At meetings of the Board of Directors of the District,
to
the Executive Officers and the District Directors from each
Branch shall be entitled to vote on matters to be decided at
the meeting.
Standing
10. Standing Committees shall correspond with the
Committees
Standing Committees functioning in the Branch, Area and
Province, as established by the Provincial Board of the Fed-
erated Women's Institutes of Ontario.
Special
11. Committees shall be appointed as required to take
Committees
charge of such administrative duties as membership, finance,
public relations, entertainment, programmes, study courses
and others.
Fiscal Year
12. The fiscal year shall be May 1 to April 30.
BY-LAWS
1. (1) The method of electing officers and conveners
shall be chosen from the section of the Handbook—"Elec
Lions", page 63.
(2) The Board Director shall preside at elections at Dis-„
trict Annuals, except in her own District.
(3) To qualify as a District Officer, the member should be
one experienced in Women's Institute work.
(4) An officer of a Branch may also act as a District offi-
cer.
(5) The newly elected officers shall assume office at the
conclusion of the Annual Meeting, and shall be fully in-
formed at once, by the retiring officers regarding any work
arising during the year which has not been completed.
(6) Officers shall be elected at the Annual Meeting for a
term of one year, and no person may be elected to the same
office for more than six consecutive years.
(7) Conveners shall be elected for a term of one year, and
no person may be elected to the same convenership for more
than three consecutive years.
2. (1) Any vacancy, other than that of President, shall be
filled by election at the next meeting of the District Board of
Directors.
(2) In the event of the death or resignation of the Presi-
dent, the First Vice -President automatically becomes Presi-
dent.
(3) Notwithstanding Subsection (1), for any office, where
an Alternate has been elected, the Alternate shall complete
the year.
3. The President shall:
(a) preside at all District meetings;
(b) declare the motion lost in the event of a tie vote;
(c) with the Secretary -Treasurer and the Board of Di-
rectors, make out the agenda;
(d) with the Secretary -Treasurer, sign the cheques for
any withdrawal of funds;
(e) be an ex-officio member of all committees, but
only have a vote if named a member of the com-
mittee;
(f) co-operate with the Board of Directors in main-
taining a District programme;
(g) visit each Branch within the District during her
term of office;
(h) be a voting delegate to the Area Convention, and
26 l 27
Elections
Term of
Office for
Officers
Term of
Office for
Conveners
Vacancies in
Offices
Duties of
President
(i) perform such other duties as are associated with
this office.
(N.B. See "Good Form for Presidents", page 78.)
Duties of
4. The Vice -Presidents shall:
Vice-
Presidents
(a) assist the President in the work of the District; and
(b) in the absence of the President, officiate in that of-
fice.
Duties of
5. The Secretary -Treasurer shall:
Secretary-
Treasurer
(a) be the custodian of the minute books, records and
assets of the District;
(b) with the President and the Board of Directors,
make out the agenda;
(c) keep an accurate account of the minutes of the
meetings in a book supplied by the Home Eco-
nomics Branch, Ontario Department of Agricul-
ture and Food;
(d) bring to each meeting, the minute book, the Hand-
book, and any other By -Laws;
(e) conduct the correspondence of the District;
(f) notify the Area Secretary -Treasurer and the office
of the Federated Women's Institutes of Ontario of
any change of officers in District and Branch;
(g) with the President, sign the cheques for any with-
drawal of funds;
(h) keep an accurate record of the receipts and ex-
penditures of the District, and have her books au-
dited before the District Annual;
(i) present a financial report when required, and an
audited financial statement at the District Annual;
(j) receive the Annual Reports (from the Minute Book
and Form "E") of the Branches, and compile the
required annual statement for the Home Econom-
ics Branch, Ontario Department of Agriculture and
Food (using Forms "A", "B" and "C" in the Dis-
trict Minute Book) to qualify for the District
Grant;
(k) receive the "Annual Report of Meetings" form
and Form "E" from each branch in the District,
record the important information, and forward the
reports to the Home Economics Branch, Ontario
Department of Agriculture and Food;
(1) receive the F.W.I.O, fee of 50 cents per member,
the F.W.I.C. fee of 25 cents per member and the
A.C.W.W. fee of 2 cents per member, from the
28
Branch Secretary -Treasurers by February 1, and
forward same to the F.W.I.O. office prior to April
1, accompanied by the number of members per
Branch and the amount of each fee from each
Branch;
(m) forward the names of Life Members, compiled
from the lists received from the Branch Secretary -
Treasurers;
(n) receive convention fees from Branches and for-
ward same to Area Secretary -Treasurer by April 1;
(o) receive two credential forms, one for the Feder-
ation Representative and one for the Alternate,
from the Provincial Board Director at the District
Annual to be completed, certified and given to the
Federation Representative OR Alternate prior to
Area Convention;
(p) receive from the Provincial Secretary -Treasurer a
list of those eligible for nomination as Board Di-
rector or Alternate, when it is the turn of the Dis-
trict to be represented on the Provincial Board,
and send a copy of the list to the Secretary -Trea-
surers of the other Districts in the Subdivision be-
fore their District Annuals. Each District Secre-
tary -Treasurer in the Subdivision shall forward
such list to the Branches prior to September 1;
(q) notify both the Home Economics Branch, Ontario
Department of Agriculture and Food, and the of-
fice of the Federated Women's Institutes of On-
tario, when a new Branch is organized in the Dis-
trict or when a Branch wishes to change its name
or disband;
(r) perform such other duties as are associated with
this office; and
(s) upon retiring from office, transfer to her successor
all monies, records, supplies, correspondence and
other property of the District in her possession,
within ten days after the Annual Meeting of the
District.
(N.B. See "Good Form for Secretary -Treasurers",
page 79.)
6. The Auditors shall: Duties of
(a) audit and sign the books of the Secretary -Tres- Auditors
surer and the financial statement; and
(b) prepare and present a written report for the Dis-
29
trict Annual and move its adoption.
(N.B. See "Good Form for Auditors", page 80.)
Election
7. Each District shall:
District
(a) have two voting delegates to the Area Convention,
Delegates
namely the Federation Representative and the
District President, who shall be elected at the Dis-
trict Annual; and
(b) have Alternates for both offices, who shall be
elected at the District Annual.
Federation
8. The Federation Representative shall:
Representa-
(a) be a Branch member who has held
tive
(i) either of the following offices for at least one
year: District President or District Secretary -Trea-
surer,
OR
(ii) either of the following offices for at least two
years: Branch President, Branch Secretary -Trea-
surer, Branch Secretary or Branch Treasurer,
AND has been in addition a member of the Dis-
trict Board of Directors for at least one year;
(b) be eligible for election as Provincial Board Direc-
tor or Alternate Board Director,
(c) be the liaison between the Provincial Board and
the District;
(d) attend the Area Convention as a voting delegate
from her District, and take back from the Conven-
tion to the District Secretary -Treasurer the full
names and addresses of the Area Officers and
Conveners;
(e) not serve more than one year, except when she is
elected Provincial Board Director or Alternate:
(f) be eligible for election again after that District was
last represented on the Provincial Board;
(g) continue in this office for her District, while
serving as the Provincial Board Director, but is re-
quired to be elected as Federation Representative
at each of the District Annuals for the next two
years;
(h) present to the Provincial President or her repre-
sentative at the Area Convention, Credential
Forms, supplied by the Provincial Board, which
have been completed and certified by the District
Secretary -Treasurer; and
(i) have her travelling expenses to the Area Conven-
30
tion paid by the Secretary -Treasurer of the Feder-
ated Women's Institutes of Ontario, and her living
expenses paid by the District, but receipts or vou-
chers must be submitted with accounts.
9. The Alternate Federation Representative shall:
Alternate
(a) have the same qualifications and responsibilities as
Federation
outlined in By -Law 8 for Federation Representa-
Representa-
tive; and
tive
(b) act only when the Federation Representative is,
unable to fulfil her duties.
10. The District Delegate shall:
District
(a) attend all sessions of the Area Convention, vote on
Delegate
behalf of the District and report back to the Board
of Directors any business arising at the Conven-
tion which affects the District; and
(b) have her travelling and living expenses to the Area
Convention paid by the District.
11. The Board of Directors shall:
Duties of
(a) plan the District Annual;
Board of
(b) recommend projects for the good of the District;
Directors
and
(c) be responsible for carrying into effect any pro-
gramme of work decided upon at the District An-
nual.
12. (1) Each District shall elect a Convener for each
Conveners of
Standing Committee.
Standing
(2) The Branch Convener of each Standing Committee
Committees
will form the District Committee to work with the District
Convener.
13. The District Conveners of Standing Committees
Duties of
shall:
Conveners of
(a) give guidance and suggestions for study to the
Standing
Branch Conveners, by meeting with them at least
Committees
once a year, by correspondence, or otherwise;
(b) receive Branch annual reports, and from these pre-
pare a report, including any District activities, for
presentation at the District Annual, which shall in-
clude:
(i) the name of the Standing Committee,
(ii) the name of the District,
(iii) the total number of Branches in the District,
(iv) the number of Branches reporting, and
(v) the name and address of the Convener;
31
13. (c) attend the District Annual, and any other meetings
as requested by the District Board of Directors;
(d) send a copy of the report to the corresponding
Area Convener immediately after the District An-
nual;
(e) maintain a file of reports and information to be
forwarded to her successor;
(f) before retiring, complete all duties pertaining to
her convenership immediately after the District
Annual; and
(g) upon retiring, include with her report the name
and address of her successor.
Duties of
14. The Public Relations Officer shall:
Public
Relations
(a) be a member of the Executive;
Officer
(b) arrange for the publicity of the activities and pro -
mote the work of the District;
(c) receive the Annual Donations Form and Written
Report from the Branch Public Relations Officers,
compile from them three copies of the Annual
District Donations Form, adding any donations
made by the District, and present both reports at
the District Annual;
(d) forward a copy of the Written Report and Dona-
tions Form to the Area Public Relations Officer
immediately after the District Annual, give one to
the District Secretary -Treasurer and keep one for
her own file; and
(e) maintain a file of reports and information to be
given to her successor.
(N.B. See "Good Form for Public Relations Officer",
page 80.)
Duties of
15. The Tweedsmuir History Curator shall:
Tweedsmuir
(a) be a Women's Institute Member;
History
Curator
(b) convene a committee to work with her in the
duties of compiling the Tweedsmuir History;
(c) supervise and edit all data received for the
Tweedsmuir History;
(d) have custody of the Tweedsmuir History;
(e) have all expenses incurred in preparing the
Tweedsmuir History paid by the District;
(f) prepare and present a report and exhibit the Dis-
trict Tweedsmuir History at the District Annual;
(g) send a written progress report of the work in the
Tweedsmuir History annually to the Area Curator
immediately after the District Annual;
32
(h) be elected annually and may remain in office for
not more than six years; and
(i) return to the custody of the District, the Tweeds-
muir History, with all data and relevant material
when she retires from the office of Curator.
16. (1) Life membership may be granted by a District to a
Branch Life Member, honouring her for her contribution to
the organization, provided she is an active member in good
standing.
(2) A Life Membership granted by a District must be
proposed and approved by the District Board of Directors.
(3) Application forms for District Life Membership shall
be forwarded on request by the Secretary -Treasurer of the
Federated Women's Institutes of Ontario.
(4) Upon receipt of a properly completed application
form and after approval under Subsection (2), the Secretary -
Treasurer of the Federated Women's Institutes of Ontario
will forward a Life Membership Certificate for the member.
(5) The cost of the Bar shall be borne by the District.
(6) The Branch shall be exempt from payment of District
fees for a member upon whom a District Life Membership
has been conferred.
17. (1) The Board of Directors shall recommend to the
District Annual the amount of the fee which shall be levied
against the Branches for the financing of the District.
(2) The fees shall be paid by the Branch Secretary -Trea-
surer to the District Secretary -Treasurer by February 1 each
year.
(3) District funds may be augmented by:
(a) contributions from individuals or organizations;
(b) grants from municipal councils;
(c) money raised by other approved methods; or
(d) grants made by the Government of the Province of
Ontario.
(4) To qualify for a grant, the District requires from each
Branch an audited financial statement and Report of Meet-
ings, and the Secretary -Treasurer shall compile the required
Annual Statement and forward a copy to the Home Econom-
ics Branch, Ontario Department of Agriculture and Food, as
soon as possible after the close of the fiscal year of the Dis-
trict.
(5) The funds of the District shall be deposited in a char-
tered bank or chartered trust company, under the name of
33
Life
Membership
Fees and
Finances
the said District, and shall be withdrawn only upon the sig-
nature of both the President and Secretary -Treasurer.
(6) District funds shall be used to extend and promote
the work of the Women's Institute.
(7) Each District shall:
(a) pay the living expenses of the Federation Repre-
sentative or Alternate attending the Area Conven-
tion; and
(b) pay the travelling and living expenses of the Dis-
trict Delegate to the Area Convention.
(8) At each District Annual, each District shall make
regulations to provide for:
(a) payment of expenses incurred by the President or
her representative when visiting Branches;
(b) payment of expenses incurred by the Conveners of
Standing Committees;
(c) an honorarium for the Secretary -Treasurer;
(d) other expenditures as recommended by the Board
of Directors; and
(e) incidental expenditures up to $25.00 annually.
Meetings
18. Meetings of the District Board of Directors shall be
called by the Secretary -Treasurer under direction of the Pres-
ident, for the efficient promotion of the business of the Dis-
trict.
Quorum
19. (1) One-third of the Branch Delegates entitled to vote
at the District Annual shall form a quorum.
(2) One-half of the members of the District Board of Di-
rectors shall form a quorum for meetings.
(3) No business shall be transacted unless a quorum is
present.
Provision
20. At the Annual Meeting, each District may adopt such
for Local
By -Laws as may be deemed necessary, provided they are in
By -Laws
no way inconsistent with the Constitution and By -Laws con-
tained in the Handbook.
Notice of
21. (1) Any member may present a Notice of Motion to
Motion to
adopt, amend or repeal local By -Laws.
Adopt,
Amend
(2) One month's notice shall be given in writing reced-
made
or Repeal
ing the District Annual at which motion is to be and
Local
every Branch shall be notified of the proposed motion in the
By -Laws
exact terms in which it is to come before the meeting.
(3) A Notice of Motion does not require a seconder.
(4) When the proposed motion comes before a District
Annual, it shall be considered as a regular motion, but re-
quires an affirmative vote of two-thirds of voting delegates
34
present for the adoption, amendment or repeal of the By -
Law.
(5) When amendment is made of any By -Law, a copy
shall be sent to the Secretary -Treasurer of each Branch as
soon as practicable after it comes into force.
(6) The provisions, respecting "Notice of Motion", page
75 in the Handbook, shall be followed as nearly as may be
practicable.
22. (1) When a District wishes to disband or reorganize, a
Notice of Motion must have been presented, and the motion
considered at the District Annual.
(2) Copies of Notice of Motion shall be sent, at least one
month in advance, to all Branch Secretary -Treasurers, Dis-
trict President, District Secretary -Treasurer, Area President,
Area Secretary -Treasurer and to the office of the Federated
Women's Institutes of Ontario.
(3) If approved, the Provincial Board Director shall
present the request to the Annual Meeting of the Provincial
Board.
CONSTITUTION AND BY-LAWS
AREA WOMEN'S INSTITUTES
All Area Women's Institutes shall adopt the following Con-
stitution (including page 6) and By -Laws.
CONSTITUTION
1. The Provincial Board of the Federated Women's Insti-
tutes of Ontario authorizes the formation of Area Women's
Institutes.
2. This organization shall be known as the ...... .
Area Women's Institutes of the Federated Women's Insti-
tutes of Ontario, henceforth referred to as Area.
3. The purpose of this organization shall be:
(a) to co-ordinate the work of the Branches and Dis-
tricts within the Area;
(b) to arrange for the Area Convention; and
(c) to plan a programme that will stimulate effective
and progressive work in the Branches and Districts
within the Area.
4. Membership in the Area shall be composed of mem-
bers in good standing of the Branches, including Junior
Women's Institutes.
35
To Disband
or
Reorganize
Name
Purpose
Membership
Areas and
5. For the purpose of electing Directors of the Federated
Subdivisions
Women's Institutes of Ontario, the Province of Ontario shall
be divided into Areas and Subdivisions that are listed in the
order of their representation on the Provincial Board in the
Constitution of the Federated Women's Institutes of Ontario.
Executive
6. (1) The Executive Officers of the Area shall be the
President, two or more Vice -Presidents, the immediate Past
President, the Secretary -Treasurer and the Public Relations
Officer.
Right to
(2) At meetings of the Executive of the Area, each Offi-
Vote
cer shall be entitled to vote on matters to be decided at the
.meeting.
Board of
7. (1) The Area shall be governed by a Board of Direc-
Directors
tors elected as the By -Laws prescribe, consisting of the Exec-
utive Officers and the Provincial Board Directors within the
Area.
Right to
(2) At meetings of the Board of Directors of the Area,
Vote
the Executive Officers and the Provincial Board Directors
within the Area shall be entitled to vote on matters to be de-
cided at the meeting.
Annual
8. (1) The Annual Convention of each Area shall be
Convention
held in September, October or November.
Right to
(2) One elected voting delegate from each Branch, whose
Vote
annual Convention fee is paid, shall be entitled to vote at
Area Convention.
(3) The Federation Representative and District President
from each District, whose annual Convention fee is paid,
shall be entitled to vote at Area Convention.
(4) One elected voting delegate from each Junior
Women's Institute of the Area, in which the Junior Branch is
situated, shall be entitled to vote at Area Convention.
Elections
9. At the Annual Area Convention, the delegates shall:
(a) elect a President, two or more Vice -Presidents, a
Secretary -Treasurer, a Public Relations Officer, a
Tweedsmuir History Curator and Conveners of
Standing Committees; and
(b) appoint or elect two Auditors, not officers of the
Area.
Election of
10. At the Annual Area Convention, the voting delegates
Provincial
of the respective Subdivisions shall elect one Board Director
Board
and one Alternate Board Director to the Provincial Board
Director
from each Subdivision mentioned in the Constitution of the
Standing
Federated Women's Institutes of Ontario.
Committees
11. Standing Committees shall correspond with the Stand-
36
ing Committees functioning in the Branch, District and Prov-
ince, as established by the Provincial Board of the Federated
Women's Institutes of Ontario.
12. Committees shall be appointed as required to take
charge of such administrative duties as membership, finance,
public relations, entertainment, programmes and others.
13. The fiscal year shall be from September 1 to August 31.
BY-LAWS
1. (1) The method of electing officers shall be chosen
from the Section of the Handbook —"Elections", page 63, and
the election shall be conducted by the Provincial President or
a representative appointed by her.
(2) Officers shall be elected at the Area Convention an-
nually, and no person may be elected to the same office for
more than six consecutive years.
(3) Conveners shall be elected for a term of one year,
and no person may be elected to the same Convenership for
more than three consecutive years.
(4) Any Convener of a Standing Committee who has
served a three-year term on one committee may not be
elected as a Standing Committee Convener of another com-
mittee, until a period of one year has elapsed.
2. (1) Any vacancy of office, other than that of Presi-
dent shall be filled by election at the next meeting of the
Area Board of Directors.
(2) In the event of the death or resignation of the President,
the first Vice -President automatically becomes President.
(3) Notwithstanding Subsection (1), for any office where
an Alternate has been elected, the Alternate shall complete
the year.
3. (1) At the Area Convention, all delegates from a Sub-
division shall elect the Director and Alternate Director to the
Provincial Board from that District in the sequence that the
District is to be represented on the Provincial Board.
(2) Each Federation Representative and Alternate
elected from the District whose turn it is to be represented on
the Provincial Board, is eligible for nomination if she has
held either position at any time since that District was last
represented on the Provincial Board.
(3) The Secretary -Treasurer of the Provincial Board shall
keep a list of the persons who have held the office of Feder-
ation Representative or Alternate and the Districts in which
the office was held, and notify the District Secretary-Trea-
37
Special
Committees
Fiscal Year
Elections
Term of
Office for
Officers
Term of
Office for
Conveners
Vacancies
in Offices
Procedure for
Election of
Provincial
Board
Director
and Alternate
surer prior to the District Annual of that District's turn to be
represented on the Provincial Board.
(4) The Secretary -Treasurer shall notify each person eli-
gible for nomination of her eligibility before the date of the
Area Convention, and shall also provide the list of names
and information required to the Secretary -Treasurer of the
Area and to the President of the Provincial Board.
(5) From the list of names provided by the Secretary -
Treasurer of the Provincial Board, the Director and the Al-
ternate to the Provincial Board shall be elected by ballot, and
each shall be a member of a Branch in the Subdivision at the
time of election.
(6) The term of office shall be three years for the Direc-
tor and Alternate on the Provincial Board, but only if they
are re-elected at the Area Convention for the second and the
third year.
(7) Where the Director of the Provincial Board is not re-
elected at the Area Convention for a second and a third year,
the representation from that District automatically passes to
the next District in turn.
(8) Each Director of the Provincial Board during her
term of office is the Federation Representative for her Dis-
trict and must be re-elected as Federation Representative at
each District Annual for the next two years.
(9) The Federation Representative or Alternate may not
serve more than one year, except upon election as Director
or Alternate on the Provincial Board during her term.
(10) The Alternate Director to the Provincial Board
elected at the Area Convention must be re-elected as the Al-
ternate Federation Representative at each District Annual
for the next two years.
(11) Credential Forms, one for the Federation Represen-
tative and one for the Alternate, supplied by the Provincial
Board, shall be completed and certified by the District Secre-
tary -Treasurer, and both forms shall be presented by the
Federation Representative OR Alternate to the Provincial
President or her representative at the Area Convention.
(12) When a Federation Representative or Alternate is
first elected at the Area Convention as either Director or Al-
ternate Director on the Provincial Board, she need not be the
current Federation Representative or Alternate in her own
District, and is required to be re-elected as Federation Rep-
resentative or Alternate in her own District at the District
Annuals for the next two years, but if not so elected, the rep-
resentation on the Provincial Board automatically passes to
the next District in turn.
(13) A Director of the Provincial Board may not serve for
more than three years, and is not eligible to again become a
Director of the Provincial Board even though she changes
her place of abode and proposes to represent another Subdi-
vision.
(14) A Director, with the exception of Junior Directors of
the Provincial Board, who has served a term on the Provin-
cial Board, is not eligible for election as Federation Repre-
sentative or Alternate again in her District.
(15) An Alternate Director of the Provincial Board, who
has substituted for four or more sessions on the Provincial
Board, is not eligible for election as Federation Representa-
tive or Alternate again in her District.
4. The President shall:
Duties of
(a) preside at all Board of Directors' Meetings, and
President
such sessions of the Area Convention as may be
decided by the Area Board of Directors;
(b) declare the motion lost in the event of a tie vote;
(c) with the Secretary -Treasurer and the Board of Di-
rectors, make out the agenda;
(d) with the Secretary -Treasurer, sign the cheques for
any withdrawal of funds;
(e) be an ex-officio member of all committees, and
only have a vote if named a member of the com-
mittee; and
(f) perform such other duties as are associated with
this office.
(N.B. See "Good Form for Presidents", page 78.)
5. The Vice -President shall:
Duties of
(a) assist the President in the work of the Area; and
Vice-
(b) in the absence of the President, officiate in that of-
President
fice.
6. The Secretary -Treasurer shall: Duties of
(a) be the custodian of the minute books, records and Secretary
assets of the Area; Treasurer
(b) with the President and the Board of Directors,
make out the agenda;
(c) keep an accurate account of the minutes of all
meetings;
(d) bring to each meeting, the minute book, the Hand-
book, and any other By -Laws;
38 1 39
(e) conduct the correspondence of the Area;
(f) notify the office of the Federated Women's Insti-
tutes of Ontario of any change of Area Officers;
(g) with the President, sign cheques for any with-
drawal of funds;
(h) send one copy of the Area Convention programme
to each Branch Secretary -Treasurer prior to the
Convention;
(i) present a financial report when required;
(j) present a statistical report and audited financial
statement at the Area Convention;
(k) receive from the District Secretary -Treasurers
within her Area, the Branch Convention fees by
April 1;
(1) send the audited statement to the Director, Home
Economics Branch, Ontario Department of Agri-
culture and Food by December 1, to qualify for
the Area Grant;
(m) perform such other duties as are associated with
this office; and
(n) upon retiring from office, hand on to her successor
all monies, books, papers and other property of the
Area in her possession, within thirty days following
the Area Convention.
(N.B. See "Good Form for Secretary -Treasurer", page
79.)
Duties of
7. The Auditors shall:
Auditors
(a) audit and sign the books of the Secretary -Trea-
surer and the Financial Statement; and
(b) prepare and present a written report for the Area
Convention, and move its adoption.
(N.B. See "Good Form for Auditors", page 80.)
Conveners of
8. (1) Each Area shall elect a Convener for each Stand -
Standing
ing Committee.
Committees
(2) The District Conveners of each Standing Committee
will form the Area Committee to work with the Area Con-
vener.
Duties of 9. The Area Conveners of Standing Committees shall:
Conveners of (a) give guidance and suggestions for study to the Dis-
Standing trict Conveners;
Committee (b) study the recommendations of the Provincial Con-
vener;
(c) receive District annual reports, and from these pre-
pare a report, including any Area activities, for
40
presentation at the Area Convention, which shall
include:
(i) name of Standing Committee,
(ii) name of Area,
(iii) the number of Districts and Branches in the
Area,
(iv) the number of Districts and Branches report-
ing, and
(v) the name and address of the Convener;
(d) attend the Area Convention;
(e) send a copy of the report to the corresponding Pro-
vincial Convener before October 1, regardless of
the date of the Area Convention;
(f) maintain a file of reports and information to be
forwarded to her successor;
(g) before retiring, complete all duties pertaining to
her convenership, immediately after the Area
Convention; and
(h) upon retiring, include with her report the name
and address of her successor.
10. The Area Convener of Resolutions shall:
(a) forward a copy of the resolutions to be dealt with
at the Area Convention, to the Provincial Presi-
dent not later than September 1;
(b) forward her report to the Provincial Convener of
Resolutions by October 1;
(c) return resolutions not sustained, with explanations;
(d) forward the sustained resolutions and supporting
materials to the Provincial Convener of Resolu-
tions immediately after the Area Convention; and
(e) before retiring, complete all duties pertaining to
her convenership immediately after the Area Con-
vention.
11. The Public Relations Officer shall:
(a) be a member of the Executive;
(b) arrange for the publicity of the activities and pro-
mote the work of the Area;
(c) receive the Annual Donations Form and Written
Report from the District Public Relations Officers,
compile from them three copies of the Annual
Area Donations Form, adding any donations made
by the Area, and present both reports at the Area
Convention;
(d) forward a copy of the Written Report and Dona-
41
Duties of
Convener of
Resolutions
Public
Relations
Officer
i
tions Form to the Provincial Public Relations Offi-
cer by October 1, give one to Area Secretary -Trea-
surer and keep one for her own file; and
(e) maintain a file of reports and information to be
given to her successor.
(N.B. See "Good Form for Public Relations Officer",
page 80.)
Tweedsmuir
12. The Tweedsmuir History Curator shall:
History
Curator
(a) be a Women's Institute member;
(b) convene a committee to work with her in the
duties of compiling the Tweedsmuir History;
(c) supervise and edit all data received for the
Tweedsmuir History;
(d) have custody of the Tweedsmuir History;
(e) have all expenses incurred in preparing the
Tweedsmuir History paid by the Area;
(f) prepare and present a report and exhibit the Area
Tweedsmuir History at the Area Convention;
(g) send a written progress report of the work in the
Tweedsmuir History annually to the Provincial
Curator by October 1;
(h) be elected annually and may remain in office for
not more than six years; and
(i) return to the custody of the Area, the Tweedsmuir
History with all data and relevant material when
she retires from the office of Curator.
Duties of
13. (1) The Federation Representative or Alternate, while
Federation
Representa-
serving as a Board Director or Alternate, is the liaison be-
tive
tween the Provincial Board and the District.
(2) Other Federation Representatives or their Alternates
in the Subdivision shall act as liaison between the Provincial
Board Director and their Districts.
(3) The Federation Representative or Alternate shall at-
tend all sessions of the Area Convention as a voting delegate
from her District, and shall take back from the Convention
to the District Secretary -Treasurer the full names and ad-
dresses of the officers and conveners of the Area.
Delegates
14. (1) Every Branch in the Area, whose annual Conven-
tion fee is paid, shall send a voting delegate to the Conven-
tion. (See Branch By -Law 17, page 14, Junior Constitution
12, page 20.)
(2) Each District within the Area shall send two dele-
gates, of whom one is the Federation Representative and the
other the District President. (See District By -Law 7,page 30.)
42
15. (1) The Board of Directors shall have charge of the Area Board
Convention arrangements for the ensuing year. of Directors
(2) Advice may be sought concerning these arrangements
from the Director, Home Economics Branch, Ontario De-
partment of Agriculture and Food.
(3) The Board of Directors may appoint subcommittees
necessary to make adequate arrangements for the Conven-
tion.
16. (1) The Board of Directors shall recommend from Fees and
time to time the amount of the fees which shall be levied Finances
against Branches for the financing of the Area.
(2) The fees shall be paid by the Branch Secretary -Trea-
surer to the District Secretary -Treasurer by February 1, and
forwarded to the Area Secretary -Treasurer by April 1.
(3) The President and Secretary -Treasurer are entitled to
have their travelling and living expenses to meetings of the
Board of Directors and Convention paid out of the Area
funds.
(4) The retiring Provincial Board Director is entitled to
have her travelling and living expenses to the Area Conven-
tion paid out of the Area funds.
(5) The travelling and living expenses of all other mem-
bers of the Board of Directors and Conveners may be paid at
the discretion of the Area.
(6) The funds of the Area shall be deposited in a char-
tered bank or chartered trust company in the name of the
Area and cheques for the withdrawal of any funds must bear
the signature of both President and Secretary -Treasurer.
(7) Expenditure of funds must be approved by the Board
of Directors, or by a meeting of the Area.
(8) Area funds may be augmented by:
(a) contributions from individuals and organizations;
(b) grants from municipal councils;
(c) money raised by other approved methods; or
(d) grants made by the Government of the Province
of Ontario.
(9) To qualify for a grant, an Area shall:
(a) hold a Convention of two or more days' duration;
(b) make application to the Director, Home Econom-
ics Branch, Ontario Department of Agriculture
and Food; and
(c) submit an audited financial statement by Decem-
ber 1 to the Director.
43
Quorum
17. (1) One-third of the Branch and District delegates en-
titled to vote at an Area Convention shall form a quorum.
(2) One-half of the members of the Area Board of Direc-
tors shall form a quorum for meetings.
(3) No business shall be transacted unless a quorum is
present.
Provision
18. At the Area Convention, each Area may adopt such
for Local
By -Laws as may be deemed necessary, provided they are in
By -Laws
no way inconsistent with the Constitution and By -Laws con-
tained in the Handbook.
Notice of
19. (1) Any member may present a Notice of Motion to
Motion to
adopt, amend or repeal local By -Laws.
Adopt,
(2) One month's notice shall be given in writing preced-
Amend,
or peal
ing the Area Convention at which motion is to be made and
Local
every Branch and District shall be notified of the proposed
By -Laws
motion in the exact terms in which it is to come before the
meeting.
(3) A Notice of Motion does not require a seconder.
(4) When the proposed motion comes before an Area
Convention, it shall be considered as a regular motion, but
requires an affirmative vote of two-thirds of the Delegates
present for the adoption, amendment or repeal of the By -
Law.
(5) When amendment is made of any By -Law, a copy
shall be sent to the Secretary -Treasurer of each Branch and
District as soon as practicable after it comes into force.
(6) Copies of the By -Laws for the Area, other than in ac-
cordance with the By -Laws provided by the Handbook, shall
be sent to the office of the Federated Women's Institutes of
Ontario.
(7) The provisions, respecting "Notice of Motion", page
75 in the Handbook, shall be followed as nearly as may be
practicable.
To Disband
20. (1) When an Area wishes to disband or reorganize, a
or
Notice of Motion must have been presented, and the motion
Reorganize
considered at the Area Convention.
(2) Copies of Notice of Motion shall be sent at least one
month in advance, to all Branch Secretary -Treasurers, Dis-
trict Presidents, District Secretary -Treasurers, Area President,
Area Secretary -Treasurer and to the office of the Federated
Women's Institutes of Ontario.
(3) If approved, the Provincial Board Director shall
present the request to the Annual Meeting of the Provincial
Board.
44
CONSTITUTION AND BY-LAWS
THE FEDERATED WOMEN"S
INSTITUTES OF ONTARIO
The Federated Women's Institutes of Ontario hereby adopts
the following Constitution (including page 6) and By -Laws.
CONSTITUTION
1. All Women's Institute Branches, Districts and Areas
within the Province of Ontario constitute the Federated
Women's Institutes of Ontario (F.W.I.O.).
2. This organization shall be known as the "Federated
Women's Institutes of Ontario."
3. The purpose of this organization shall be:
(a) to promote unity and co-ordinate the work and
plans of the Women's Institutes;
(b) to provide official representation in the Federated
Women's Institutes of Canada and the Associated
Country Women of the World;
(c) to express the view of the Women's Institutes on
matters of Provincial, National and International
importance within the Constitution; and
(d) to co-operate with the Ontario Department of Ag-
riculture and Food to improve educational, social
and economic conditions in the Province.
4. Membership in the Federated Women's Institutes of
Ontario shall be composed of members in good standing of
the Branch Women's Institutes, including the Junior
Women's Institutes.
5. The badge of the Provincial Board Director shall:
(a) be the official badge of the Women's Institutes of
Ontario, with a gold bar bearing the year of elec-
tion attached by two chains of three links each;
and
(b) be purchased from Federated Women's Institutes
of Ontario funds and presented to the newly
elected Board Director.
6. The badge of the Provincial President shall:
(a) be the official badge of the Women's Institutes of
Ontario, with gold bar attached by one chain of
one link with the word "President" inscribed on
the bar, and above the bar a solid gold scroll cen-
tred with a round royal blue enamel overlay in-
45
Name
Purpose
Membership
Provincial
Board
Director
Badge
Provincial
President
Badge
scribed with the initials "F.W.I.O." in gold, and
2. Kingston Convention Area
two chip sapphires mounted within the maple
Subdivision 4—Frontenac, Leeds North, Leeds East,
leaves on each side of the F.W.I.O. badge; and
Addington, Lennox.
(b) be handed on to her successor.
Past
7. The badge of the Past Provincial President shall:
3. Trent Valley Convention Area
Provincial
(a) be the official badge of the Women's Institutes of
Subdivision 5—Prince Edward, Hastings East, Hast-
PrePresident
Badge
Ontario, with a gold bar attached by one chain of
ings North, Hastings West.
one link with the words "Provincial Past Presi-
Subdivision 6—Northumberland West, Peterborough,
dent" inscribed in gold on royal blue enamel on
Northumberland East.
the bar, and above the bar a solid gold scroll cen-
4. Toronto or Central Convention Area
tred with a round royal blue enamel overlay in-
scribed with the initials "F.W.I.O." in gold, and
Subdivision 7—Durham West Victoria West, Dur-
two chip sapphires mounted within the maple ,
ham East, Ontario North, Victoria
East.
leaves on each side of the F.W.I.O. badge; and '1
(b) be purchased from Federated Women's Institutes
Subdivision 8—York Centre, York North, York East,
of Ontario funds, and presented to the retiring
York West, Ontario South.
Subdivision 9—Peel South, Dufferin South, Peel
Provincial
President.
8. (1) When membership for life is conferred, the mem-
North, Dufferin North.
Life
Membership
ber shall be entitled to wear the official badge of the
5. Guelph Convention Area
Badge
Women's Institutes of Ontario that has a gold bar attached
Subdivision 10—Waterloo North, Wellington North,
by one chain of one link with the words "Provincial Life
Waterloo South.
Member" inscribed on the bar, and above the bar shall be a
Subdivision 11—Huron East, Perth Centre, Perth
solid gold scroll centred by a round royal blue enamel over-
North.
lay inscribed with the letters "F.W.I.O." in gold, which shall
"Life
Subdivision 12—Wellington South, Halton, Well -
be known as the Membership" badge.
ington Centre.
(2) No member, other than a member on whom mem-
bership for life has been conferred, shall be entitled to wear
6. Simcoe Convention Area
a Life Membership badge.
Subdivision 13—Simcoe Centre, Simcoe East, Simcoe
Board of
9. The Federated Women's Institutes of Ontario shall be
North.
Directors
governed by a Board of Directors elected as the By -Laws
Subdivision 14—Simcoe West, Simcoe South, Simcoe
prescribe.
Kempenfeldt.
Areas and
10. (1) For purposes of electing Directors of the Provin-
Subdivisions
cial Board of the Federated Women's Institutes of Ontario,
7. Grey -Bruce Convention Area
the Province of Ontario shall be divided into the following
Subdivision 15—Grey East, Grey North, Grey Centre.
Areas and Subdivisions with the Districts within the Subdivi-
Subdivision 16—Bruce Centre, Grey West, Bruce
sions listed in the order of their representation on the Provin-
North.
cial Board:
Subdivision 17—Bruce East, Grey South, Bruce South.
1. Ottawa or Eastern Convention Area
8. Hamilton Convention Area
Subdivision 1—Prescott, Russell, Stormont, Dundas,
Subdivision 18—Lincoln, Wentworth South, Wen -
Glengarry.
tworth North.
Subdivision 2—Carleton East, Grenville South, Car-
Subdivision 19—Haldimand West, Haldimand East,
leton West, Grenville North.
Welland East, Welland West.
Subdivision 3—Lanark North, Lanark South, Ren-
Subdivision 20—Brant South, Norfolk North, Norfolk
frew North, Renfrew South.
South, Brant North.
46
47
9. London Convention Area
Subdivision 21—Middlesex East, Middlesex West,
Middlesex North.
Subdivision 22—Elgin East, Oxford South, Elgin West.
Subdivision 23—Perth South, Huron South, Huron
West, Oxford North.
10. Southwestern Convention Area
Subdivision 24—Essex South, Kent West, Kent East,
Essex North. 14
Subdivision 25—Lambton North, Lambton Centre,
Lambton South.
11. Northern Convention Area
Subdivision 26—Muskoka Centre, Muskoka North,
Muskoka South.
Subdivision 27—Parry Sound North, Parry Sound
South, Nipissing.
12. Cochrane-Temiskaming Convention Area
Subdivision 28—Cochrane North, Cochrane South,
Temiskaming Centre, Temiskaming
South.
13. North Central Convention Area
Subdivision 29—Manitoulin West, Sudbury, Manitou-
lin East.
Subdivision 30—St. Joseph's Island, Algoma East, Al-
goma Centre, Algoma North Shore.
14. Northwestern Convention Area
Subdivision 31—Thunder Bay South, Thunder Bay
North.
Subdivision 32—Rainy River Centre, Rainy River
East, Rainy River West, Kenora.
Reorganiza- (2) The constituent Districts in the Subdivisions shown in
tion Subsection (1) may be reorganized at a meeting of the Feder -
of Districts ated Women's Institutes of Ontario.
Provincial 11. The Subdivisions mentioned in Section 10 are
Divisions grouped into four Divisions as follows:
1. Eastern Division —Subdivisions 1 to 6;
2. Western Division —Subdivisions 7 to 17;
3. Southern Division —Subdivisions 18 to 25;
48
4. Northern Division —Subdivisions 26 to 32.
12. (1) One Director and one Alternate Director shall be
elected to the Provincial Board from each Subdivision men-
tioned in Section 10 by the voting delegates of the respective
Subdivisions.
(2) The Election of the Director and Alternate Director
shall take place at the Area Convention.
(3) In addition to the Directors and Alternate Directors of
the Provincial Board, there shall be two Junior Directors who
shall be members of the Junior Women's Institutes of On-
tario and shall be elected by the voting delegates at the Ju-
nior Women's Institute Annual Convention.
13. (1) The Provincial Board shall consist of:
(a) the President;
(b) the Directors elected under Section 12;
(c) the Junior Directors elected under Section 12;
(d) the Immediate Past President;
(e) the Secretary -Treasurer;
(f) the Public Relations Officer; and
(g) the Director, Home Economics Branch, Ontario
Department of Agriculture and Food.
(2) At meetings of the Provincial Board, the President,
the immediate Past President, the Secretary -Treasurer, the
Public Relations Officer and the Director, Home Economics
Branch, Ontario Department of Agriculture and Food, shall
not be entitled to vote.
(3) The Honorary President of the Provincial Board shall
be the Director, Home Economics Branch, Ontario Depart-
ment of Agriculture and Food.
14. (1) The Provincial Board shall:
(a) hold an Annual Meeting every November at such
place within Ontario as the Provincial Board may
from time to time determine, but where the Pro-
vincial Board deems it necessary, the meeting may
be postponed, but not later than January 20 of the
next year; and
(b) hold a Semi -Annual Meeting in April or May of
every year.
(2) For the purposes of the Agricultural Associations Act,
the Annual Meeting referred to in Clause (a) of Subsection
(1) shall be the Annual Meeting of the Federated Women's
Institutes of Ontario and the members of the Provincial
Board attending the Annual Meeting shall be deemed to be
the delegates of the members of the Association in Ontario.
49
Election
of Board
Directors
Provincial
Board
Meetings
(3) The delegates at the Annual Meeting referred to in
Subsection (2) shall ratify and confirm their election as mem-
bers of the Provincial Board.
Elections
15. At the Annual Meeting of the Provincial Board, the
Directors, in accordance with the By -Laws, shall elect a Pres-
ident, Vice -Presidents, Public Relations Officer, Tweedsmuir
History Curator and Conveners of Standing Committees;
and shall appoint a Secretary -Treasurer and Officers' Confer-
Auditors
ence Secretary -Treasurer and other Committees as required.
16. Auditors shall be Chartered Accountants
approved by
the Board of Directors at a Board Meeting.
Executive
17. (1) The Executive Officers of the Provincial Board
shall be: the President, the Vice -Presidents, the immediate
Past President, the Secretary -Treasurer,
the Public Relations
Officer and the Director, Home Economics Branch, Ontario
Department of Agriculture and Food.
Right to
Vote
(2) At meetings of the Executive Officers of the Provincial
Board, each officer, except the Secretary
-Treasurer, the Pub-
lic Relations Officer and the Director, Home Economics
Branch, Ontario Department of Agriculture and Food, shall
be entitled to vote.
Fiscal
Year
18. The fiscal year of the Federated Women's Institutes of
Ontario shall be from October 1 to September
30.
BY-LAWS
Procedure
L (1) At its Annual Meeting each District shall elect a
for Election
of Provincial
Federation Representative and an Alternate who are quali-
Board
fied for election to the Provincial Board.
Director
(2) At the Area Convention, all delegates from a Subdivi-
and
Alternate
sion shall elect the Director and Alternate Director to the
Provincial Board from that District in the
sequence that the
District is to be represented on the Provincial Board, as set
forth in Section 10 of the Constitution of the Federated
Women's Institutes of Ontario.
Federation
Representa-
(3) Each Federation Representative and Alternate elected
from the District, whose turn it is to be
ive
LEligibto for
represented on the
Provincial Board, is eligible for nomination for Provincial
Election to
Board Director if she has held either position at any time
Provincial
Board
since that District was last represented on the Provincial
Board.
(4) The Secretary -Treasurer of the Provincial Board shall
keep a list of the persons who have held the office of Feder-
ation Representative or Alternate and the Districts in which
the office was held, and notify the District Secretary-Trea-
50
surer prior to the District Annual of that District's turn to be
represented on the Provincial Board.
(5) The Secretary -Treasurer of the Provincial Board shall
notify each person eligible for nomination of her eligibility
before the date of the Area Convention and shall also pro-
vide the list of names and information required to the Secre-
tary -Treasurer of the Area and to the President of the Pro-
vincial Board.
(6) From the list of names provided by the Secretary -
Treasurer of the Provincial Board, the Director and Alternate
to the Provincial Board, each of whom shall be a member of
a Branch in the Subdivision at the time of election, shall be
elected by ballot.
(7) The term of office shall be three years for the Direc-
tor and Alternate on the Provincial Board, but only if they
are re-elected at the Area Convention for the second and
third year.
(8) Where the Director of the Provincial Board is not re-
elected at the Area Convention for a second or a third year,
the representation from that District automatically passes to
the next District in turn.
(9) Each Director of the Provincial Board during her term
of office is the Federation Representative for her District and
is required to be re-elected as Federation Representative at
each District Annual for the next two years, and with her Al-
ternate, may not serve more than one year, except upon elec-
tion as Director or Alternate on the Provincial Board during
her term.
(10) The Alternate Director to the Provincial Board,
elected at the Area Convention, is required to be re-elected
as the Alternate Federation Representative at each District
Annual for the next two years.
(11) When a Federation Representative or Alternate is
first elected at the Area Convention as either Director or Al-
ternate Director of the Provincial Board, she need not be the
current Federation Representative or Alternate in her own
District, but must be subsequently elected as Federation
Representative or Alternate in her own District at the District
Annuals for the next two years, and if not so elected, the rep-
resentation on the Provincial Board automatically passes to
the next District in turn.
(12).A Director of the Provincial Board may not serve for
more than three years, and is not eligible to again become a
Director of the Provincial Board even though she changes
51
her place of abode and proposes to represent another Subdi-
vision.
(13) A Director, with the exception of Junior Directors of
the Provincial Board, who has served a term on the Provin-
cial Board, is not eligible for election as Federation Repre-
sentative or Alternate again in her District.
(14) An Alternate Director, who has substituted for four
or more sessions on the Provincial Board, is not eligible for
election as Federation Representative
or Alternate again in
her District.
(15) Notwithstanding anything in this Section, a Director,
who has otherwise completed her term
of office under the
provisions of this Section, is deemed to remain a member of
the Provincial Board but only for the purpose of electing a
President under By -Law 2, Subsection (1) and only where
her term of office was completed in the three-year period im-
mediately prior to the election.
Junior
Women's
Institute
(16) A Junior Women's Institute Director shall be elected
to the Provincial Board b the voting delegates at their An -
Y
Board
Director
nual Convention for a term of two years, one of which will
be served as Junior Director and the
other as Senior Direc-
tor.
(17) No Junior Director of the Provincial Board shall be
eligible after the two-year term for
re-election as a Junior
Women's Institute Board Director, but may be elected a; a
Women's Institute Board Director if and when she has the
required qualifications.
Election of
President
2. (1) The President of the Provincial Board shall be
elected by all Directors, who are members of the Provincial
Board at the time of the election, including those referred to
in By -Law 1, Subsection (15).
(2) A candidate for election as President must have been
a voting member of the Provincial Board for at least four ses-
sions and must have completed her term on the Provincial
Board some time in the three-year
period immediately prior
to the election.
(3) At the Annual Meeting, at which the President of the
Provincial Board is elected for the third year in office, a
Nominations Committee for her
successor shall be ap-
.pointed.
(4) Immediately after the Annual Meeting of the Provin-
cial Board, the list of names of eligible nominees shall be
mailed to all current Directors of the Provincial Board, and
to all past Directors of the Provincial Board who have com-
52
pleted their terms of office during the previous two years.
(see By -Law 1 (15), page 52.)
(5) Written nominations must be submitted not later than
July 1, to the office of the Federated Women's Institutes of
Ontario.
(6) A person making a nomination shall receive permis-
sion from the nominee to allow her name to stand.
(7) The Nominations Committee shall contact each nomi-
nee, ask for consent to let her name stand for election and
.. request a brief summary of the nominee's participation in
Women's Institute work and other community activities, to
be returned by September 1.
(8) Before the Annual Meeting, the Nominations Com-
mittee shall send to each past Director qualified to vote, in-
formation about the nominee and a blank ballot and enve-
lope, to be returned by November 1.
(9) At the Annual Meeting, the current Board Directors
shall cast their ballots and the mailed ballots shall be
opened, and the complete vote tabulated and announcement
made.
(10) For the election of the President for her second and
third year in office, only the current Board Directors shall be
qualified to vote.
(11) A President shall not serve more than three years.
(12) If at any time the President is unable to complete her
term, a new President shall be elected within three months
by the current Board Directors from the list of persons eli-
gible to become President, to complete the current term.
(13) The Past President of the Provincial Board shall act
as interim President until arrangements can be made for the
election of the new President.
3. Three Vice -Presidents shall be elected by the Board
Directors from among their number, one from each grouping
of Subdivisions in Section 10 of the Constitution, with the
President representing the fourth grouping.
4. (1) A Secretary -Treasurer shall be appointed by the
Directors of the Provincial Board from among the active
members of the Federated Women's Institutes of Ontario.
(2) The Secretary -Treasurer may not hold office for more
than five consecutive years.
(3) When the selection of a Secretary -Treasurer becomes
necessary, applications for the position shall be sent to the
office of the Federated Women's Institutes of Ontario.
(4) A committee composed of the President, immediate
53
Vice -
Presidents
Appointment
of
Secretary -
Treasurer
Past President, Secretary -Treasurer and Director, Home Eco-
nomics Branch, Ontario Department of Agriculture and
Food, shall consider the applications and shall present to the
Provincial Board, the names and qualifications of applicants
and the recommendation of the committee.
Standing
Committees
5. (1) The Provincial Board shall establish the following
Provincial Standing Committees,
and
Conveners
and elect Conveners
hereof
t:
1. Agriculture and Canadian Industries.
2. Citizenship and World Affairs.
3. Education and Cultural Activities.
4. Family and Consumer Affairs.
5. Resolutions.
(2) The Conveners shall be elected from outstanding Dis-
trict or Area members of the Federated Women's Institutes
of Ontario.
(3) A Convener shall be elected for a term of one year
and no person may be elected to the
same convenership for
more than three consecutive years.
Finance
Committee
6. (1) The Finance Committee shall consist of the Presi-
dent, the immediate Past President, the Secretary -Treasurer,
three Directors of the Provincial Board elected to the com-
mittee, and the Director, Home Economics Branch, Ontario
Department of Agriculture and Food.
(2) The President, Past President, Secretary -Treasurer and
three Board Directors are eligible to vote on the
committee.
(3) At least ten days' notice shall be given in writing of a
meeting of the Finance Committee.
(4) It shall be the duty of the committee to prepare a
budget for presentation to the Provincial Board.
Finances
7. (1) The Provincial Board shall have the power to de-
termine and pay an honorarium to the Provincial President,
the Provincial Secretary -Treasurer and the Provincial Public
Relations Officer.
(2) Honoraria may be paid to others at the discretion of
the Provincial Board.
(3) The travelling and living expenses of the Directors,
Officers and Conveners shall be paid when they attend meet-
ings of the Board of Directors, the Executive or Finance
Committee, or when they attend in an official capacity meet-
ings of special committees.
(4) Any other necessary expenses may be paid at the di-
rection_ of the Board.
-Provincial
(5) The travelling and living expenses of the Provincial
54
Board Directors attending District Annuals in their own Sub-
division, or attendance at meetings as requested by the Pro-
vincial President, shall be paid by the Federated Women's
Institutes of Ontario.
(6) Each Federation Representative for the current year
shall have her travelling expenses to the Area Convention
paid by the Provincial Board.
(7) Each Federation Representative must attend all ses-
sions, and be present at the time of the election of the Pro-
vincial Board Directors in order to have her account for trav-
elling expenses honoured.
(8) The Alternate Federation Representative shall receive
her travelling expenses only when the Federation Represen-
tative is unable to fulfil her duties.
(9) The F.W.I.O. fee of 50 cents per member, the
F.W.I.C. fee of 25 cents per member and the A.C.W.W. fee
of 2 cents per member shall be forwarded annually from the
Branch Secretary -Treasurer to the District Secretary -Trea-
surer before February 1, and forwarded by the District Sec-
retary -Treasurer to the Provincial Secretary -Treasurer before
April 1.
(10) The Provincial Secretary -Treasurer shall forward the
Annual F.W.I.C. and A.C.W.W. fees before September 1.
(11) The Provincial Board shall have the power to set the
F.W.I.O. fee required from the Branch to balance the Pro-
vincial Budget.
8. For unusual expenditures requiring urgent attention,
and for the good of the organization, the President and Sec-
retary -Treasurer are authorized to make expenditures up to
$100.00 in any one month:
9. (1) The President shall have the power, when she
deems it necessary, to call an Executive Meeting.
(2) At least ten days' notice shall be given in writing of a
meeting of the Executive.
10. The Provincial President shall:
(a) preside at all meetings of the Provincial Board,
(b) declare the motion lost in the event of a tie vote;
(c) attend each Area Convention, where she shall give
a report of the activities of the Federated
Women's Institutes of Ontario and its Provincial
Board, and where she shall preside at the election
of officers;
(d) be a member of all committees, with voting
power;
55
Unusual
Expenditures
Provincial
Executive
Provincial
President
(e) attend to correspondence and be responsible for
the work of the Provincial office;
(f) be a voting delegate to the Federated Women's In-
stitutes of Canada and the Associated Country
Women of the World; and
(g) receive an honorarium to be decided by the Pro-
vincial Board.
Provincial
11. The Past Provincial President shall:
Past
President
(a) be elected Provincial Convener of Resolutions;
and
(b) if an emergency arises and the President is unable
to continue in office, take over her duties until the
Provincial Board meets and makes other arrange-
incial
ments. (See By -Law 2 (12), page 53.)
Vice-
12. The Vice -Presidents shall represent the President
Presidents
whenever necessary.
Provincial
13. The Provincial Secretary -Treasurer shall:
Secretary -
(a) send notices in writing at least ten days in advance
Treasurer
for all meetings;
(b) attend all meetings of the Provincial Board and
record the minutes;
(c) supply copies of these minutes to all persons en-
titled to receive them;
(d) attend to correspondence relating to the Provincial
Board as required or on the Direction of the Pro-
vincial President;
(e) prepare, from the records on file of Federation
Representatives and Alternates, a list of those eli-
gible for nomination to the Provincial Board as
Director and Alternate for each Subdivision;
(f) notify each District before the District Annual
when it is that District's turn to be represented on
the Provincial Board, and verify the list with the
District Secretary -Treasurer;
(g) remind all members of their eligibility and ask if
they plan to seek nomination for Board Director
or Alternate;
(h) send copies of the lists to the Area Secretary -Trea-
surers and the Provincial President before the
Area Conventions;
(i) be a member of the Executive and Finance Com-
mittee, and attend to other duties as requested by
the Provincial Board;
(j) keep an accurate record of all financial transactions
56
relating to the Federated Women's Institutes of
Ontario and the Provincial Board;
(k) pay accounts and, with the President, sign all
cheques for the withdrawal of any funds;
(1) give a bond, subject to the approval of the Provin-
cial Board, for the faithful performance of her
duties and make such reports as may from time to
time be requested by the President or any three
members of the Executive;
^' (m) present an audited financial statement to the An-
nual Meeting;
(n) receive an honorarium to be decided by the Pro-
vincial Board; and
(o) within sixty days after the election of her suc-
cessor, transfer to such successor all monies, vou-
chers, books and property of the Federated
Women's Institutes of Ontario in her possession.
14. A Public Relations Officer shall:
(a) be elected annually by the Provincial Board from
among the active members of the Federated
Women's Institutes of Ontario, and may remain in
office for not more than six years;
(b) be a member of the Provincial Board without the
power to vote;
(c) arrange for publicity of the activities and promote
the work of the Federated Women's Institutes of
Ontario at Provincial level;
(d) receive the Annual Donations and Written Re-
ports from the Area Public Relations Officers and
compile the Donations and Written Reports for
the Province, adding any donations made by the
Provincial Board;
(e) present these reports and outline at the Annual
Meeting of the Provincial Board;
(f) maintain a file of reports and information to be
given to her successor;
(g) forward one copy of Reports to the office of the
Federated Women's Institutes of Canada, immedi-
ately after the Annual Meeting; and
(h) receive an honorarium to be decided by the Pro-
vincial Board.
15. A Tweedsmuir History Curator shall:
(a) be elected annually by the Provincial Board from
among the active members of the Federated
57
Provincial
Public
Relations
Officer
Provincial
Tweedsmuir
History
Curator
Provincial
Board
Directors
and
Alternates
Women's Institutes of Ontario, and may remain in
office for not more than six years;
(b) convene a committee to work with her in the
duties of compiling the Tweedsmuir History;
(c) supervise and edit all data received for the
Tweedsmuir History;
(d) have custody of the Tweedsmuir History;
(e) have all expenses incurred in preparing the
Tweedsmuir History paid by the Federated
Women's Institutes of Ontario;
(f) prepare and present a report and exhibit the Pro-
vincial Tweedsmuir History at the Annual Meet-
ing of the Provincial Board;
(g) send her written report and recommendations to
the Area Tweedsmuir History Curators;
(h) maintain a file of reports and information to be
forwarded to her successor; and
(i) return to the custody of the Provincial Board, the
Tweedsmuir History with all data and relevant
material when she retires from office.
16. A Provincial Board Director or her Alternate shall:
(a) attend all sessions of the meetings held by the Pro-
vincial Board, with travelling and living expenses
paid by the Federated Women's Institutes of On-
tario;
(b) attend the District Annuals in her Subdivision and
present a survey of Women's Institute activities
and the deliberations of the Provincial Board;
(c) preside at the elections at District Annuals, except
in her own District;
(d) send a report of the District Annuals in her Subdi-
vision to the Provincial Secretary -Treasurer;
(e) serve on the Board of Directors for the District
with or without a vote;
(f) have travelling and living expenses paid by the
Federated Women's Institutes of Ontario, when
attending District Annuals in her own Subdivision,
or meetings as requested by the Provincial Presi-
dent;
(g) serve as a member of the Board of Directors of the
Area of which her Subdivision is a part; and
(h) attend all sessions of the Area Convention, and
have travel expense to Area Convention paid by
the Federated Women's Institutes of Ontario.
58
17.- (1) The Provincial Board shall elect a Convener for
Provincial
each Standing Committee.
Conveners
(2) The Provincial Conveners of Standing Committees
of Standing
Committees
shall:
(a) study the recormendations of and co-operate with
the Conveners of the Federated Women's Insti-
tutes of Canada;
(b) prepare an outline giving guidance and sugges-
tions for programmes and projects to Area Con-
veners;
(c) receive Area annual reports not later than October
1, and from these reports prepare a report, includ-
ing any Provincial Activities, for presentation at
the Annual Meeting of the Provincial Board,
which shall include:
(i) the name of the Standing Committee,
(ii) the number of Areas in the Province,
(iii) the number of Areas, Districts and Branches
reporting, and
(iv) the name and address of the Convener;
(d) attend the Annual Meeting and any other meet-
ings as required by the Provincial Board;
(e) send a copy of her report, outline and name and
address of her successor to all corresponding Area
Conveners, and to the corresponding Convener of
the Federated Women's Institutes of Canada;
(f) maintain a file of reports and information to be
forwarded to her successor; and
(g) receive travelling and living expenses to the An-
nual Meeting of the Federated Women's Institutes
of Ontario, and to any other meetings as directed
by the Provincial President.
18. (1) The Provincial Board has the power to confer a
Provincial
Provincial Life Membership on an active member of the
Life
F.W.I.O. who has given outstanding service in the Women's
Membership
Institutes at all levels.
(2) A Life Membership must be proposed and approved
by the Provincial Board of Directors.
19. (1) Seventeen voting and two non -voting members
Quorum
shall form a quorum at meetings of the Provincial Board.
(2) Three voting and one non -voting member shall form
a quorum at a meeting of the Executive or Finance Com-
mittee.
20. (1) The Provincial Board shall consider resolutions
Resolutions
59
submitted by Area Meetings, and if sustained, shall present
same to the proper authorities.
(2) The Provincial Board may also consider resolutions of
an emergency nature sent to them by District or Area
Women's Institutes; or presented by a Board Director
at a
Board Meeting.
(3) Resolutions considered and sustained by the Branch,
considered and sustained at the District Annual, shall be for-
warded to the Area Convention to be considered and, if sus-
tained, shall then be sent to the Provincial Convener of Res-
olutions, but in a case of urgency the President and
Provincial Resolutions Committee may authorize the treat-
ment of a resolution as an emergency resolution.
Provision for
21. (1) The Handbook shall be reviewed by a Constitu-
to Con-
stitution and
tion Committee at three-year intervals.
ws
(2) The Constitution Committee shall be appointed at the
contained
Annual meeting of the Provincial Board immediately preced-
in the
ing the year in which the Committee shall meet.
Handbook
(3) The President, Past President, Secretary -Treasurer and
the Director, Home Economics Branch, Ontario Department
of Agriculture and Food, shall be members of the Com-
mittee, and they shall appoint five additional members, two
of whom shall be members of the current Provincial Board.
(4) The President shall be Chairman of the Committee.
(5) The Committee shall review the Handbook, receive
submissions and present the report and recommendations to
the Provincial Board at the next regular Board Meeting.
(6) Any Member in good standing, a Branch, a District or
an Area may make submissions to the Committee.
(7) Submissions shall be sent to the office of the Feder-
ated Women's Institutes of Ontario.
(8) The Provincial Board Directors shall vote upon the
proposed amendments at the following Meeting of the Pro-
vincial Board.
(9) A two-thirds affirmative vote of the Provincial Board
Directors is required for the passing of the amendments.
22. Any member of the Provincial Board may present a
Notice of Motion for amendment of the Constitution or By -
Laws at a regular meeting of the Provincial Board to be
voted upon at the next regular meeting, and a two-thirds af-
firmative vote of the members of the Provincial Board is re-
quired for the passing of the .amendment.
23. Any change, alteration or repeal of the Constitution
or By -Laws shall be submitted to and approved by the Min-
60
ister of Agriculture and Food before the same shall have
force or effect.
24. When any amendment is made, a copy shall be sent
to the Secretary -Treasurer of each Branch as soon as prac-
ticable after it comes into force.
25. When a complete revision of the Handbook is neces-
sary, the President, Past President and the Director of the
Home Economics Branch, Ontario Department of Agricul-
ture and Food, shall appoint a Constitution Committee in
accordance with By -Law 21, Subsections (3) and (4). The
Committee shall proceed to review the Handbook, receive
submissions in accordance with By -Law 21, Subsections (6)
and (7) and present a report to the Provincial Board.
26. The report, referred to in By -Law 25, shall be voted
on at the next meeting of the Provincial Board and a two-
thirds affirmative vote of the Provincial Board Directors is
required.
27. The accepted recommendations shall be submitted for
approval to the Minister of Agriculture and Food.
28. Subject to the Minister's approval, the revised Hand-
book shall come into effect when printed and distributed to
the membership.
29. The Constitution Committee shall be dismissed by the
Provincial Board when either the amendments or the Hand-
book have been printed and circulated.
WOMEN'S INSTITUTE
OFFICERS' CONFERENCE
1. The Officers' Conference shall be training sessions for
Officers and Members -at -Large of Branch, District and Area
Women's Institutes, who shall return to their respective
Branch, District or Area and disseminate the knowledge
gained.
2. Each year at the Annual Meeting of the Federated
Women's Institutes of Ontario, it is the responsibility of the
Board Directors to decide if an Officer's Conference shall be
sponsored for Ontario Women's Institute Members.
3. At the Annual Meeting, the Board Directors shall ap-
point an Officers' Conference Committee whose duty shall
be to plan, make recommendations to the Board, and carry
out the necessary work in committee, and by committee.
AI
4. Recommendations of last year's Committee shall be
considered and voted upon at the Annual Meeting.
5. A Secretary -Treasurer of Officers' Conference shall be
appointed each year at the Annual Meeting from among ac-
tive members of the Federated Women's Institutes of On-
tario, may hold office for not more than six years, and may
receive an honorarium to be decided by the Provincial
Board.
6. The Officers' Conference Secretary -Treasurer shall be
responsible for presentation of an audited financial statement
at the Annual Meeting of the Federated Women's Institutes
of Ontario.
WOMEN'S INSTITUTE RALLY
1. Where there are two or more District Women's Insti-
tutes functioning within a County or in Northern Ontario
within a District, a Women's Institute Rally may be orga-
nized.
2. If organization of a Rally is desired, notification shall be
sent to the office of the Federated Women's Institutes of On-
tario.
3. A Women's Institute Rally shall be conducted in accor-
dance with the following provisions:
Purpose (1) The Purpose of a Women's Institute Rally is:
(a) to correlate activity common to all Branches; and
(b) to promote a closer acquaintance among mem-
bers.
Officers (2) A Chairman shall be elected, representing one Dis-
and trict.
Directors (3) One Vice -Chairman shall be elected from each of the
remaining Districts.
(4) A rotation system shall be observed in order that each
District may provide a Chairman for the Rally in its
turn.
(5) A Secretary -Treasurer shall be elected, and Directors
may be elected if desired.
(6) No person may serve more than six consecutive years
in any one office.
(7) The Executive shall be the Chairman, Past Chairman,
Vice -Chairmen, Secretary -Treasurer and Directors, if
such are elected.
(8) The Chairman shall have acquired at least two years'
experience in District Women's Institute work, prior
to her election as Women's Institute Rally Chairman.
62
4. (1) All members of the Branches shall be urged to at-
Delegates
tend and participate.
(2) Each Branch and District within the Rally shall desig-
nate not more than two members to vote should matters of
business arise.
5. A Women's Institute Rally may be held in District Rota-
Place
tion.
6. (1) Each Branch or District shall pay an annual fee to
Finances
the Rally Secretary -Treasurer to defray expenses incurred in
the pursuance of the Women's Institute Rally work.
(2) Funds referred to in Subsection (1) shall be used so-
lely for the expenses of the annual Rally and such projects as
are approved at the Rally, and may include additional funds
obtained by individual contribution and Municipal Grants.
(3) Travel expenses of officers attending Executive Meet-
ings may be paid from Rally funds.
7. Each Women's Institute Rally may adopt such By-
Provision
Laws as may be deemed necessary provided they are in no
for Local
By -Laws
way inconsistent with the Constitution and By -Laws con -
tained in the Handbook, and such By -Laws may be amended
by a two-thirds affirmative vote of the voting delegates
present, provided a one month's Notice of Motion is given.
(See "Notice of Motion", page 75.)
ELECTIONS
1. (1) Prior to the annual elections at Branch, District or
Area levels, a nominating or nominations committee shall be
appointed.
(2) Where there is a Nominating Committee, it shall pre-
Nominating
pare and present for election one name for each office, and is
Committee
required -to have the consent of the nominee.
(3) Where there is a Nominations Committee, it shall
Nominations
request and receive names from the membership and all
Committee
names received for all offices shall be presented by the Com-
mittee for election, but where no name is submitted for an
office, the Committee shall propose a name for the vacancy.
(4) Any person wishing to make a nomination is required
to have the consent of the nominee.
2. The Election Chairman shall, where practicable, be a
Chairman
Women's Institute member who is familiar with procedure
for the conduct of elections.
3. The Election Chairman shall:
Procedure
(a) place the voting delegates together if this has not
for Conduct
of Elections
63
(b)
(c)
(d
(e)
M
(g)
been done; ratify the delegates in the case of a
District or Area election, by having the Secretary -
Treasurer call the name of each Women's Institute
and District, with the number of voting delegates
permitted; (The delegates stand when called.)
declare all offices vacant;
call for motion for a Secretary for the election;
(This is usually the former Secretary -Treasurer.)
have the meeting decide by a motion:
(i) method of voting —ballot, show of hands or
standing; (It is recommended that voting be by
ballot at all levels. At Area Conventions, the
Provincial Board Directors must be elected by
ballot.) and
(ii) plurality or majority vote; (Plurality means
the greatest number of votes. Majority means
more than half the vote.)
appoint scrutineers;
explain:
(i) that each Branch, District or Area may have
By -Laws governing the length of service in
any office or convenership, but no one may
hold the same office for more than six con-
secutive years and Conveners of Standing
Committees may not serve more than three
consecutive years in any one convenership;
(ii) that nominations can be made only if the per-
son named is present or has consented to have
her name appear on the slate;
(iii) that all nominations shall include the full
names and addresses of the person nominated;
(iv) that the District Director is responsible for
taking the list of District officers and con-
veners, with full names and addresses, from
the District Annual back to the Branch; (The
Branch Secretary -Treasurer keeps this list
available for future reference.) and
(v) that the Federation Representative is respon-
sible for taking the list of Area officers and
conveners, with full names and addresses, to
the District Secretary -Treasurer; (The District
Secretary -Treasurer keeps this list available
for future reference.)
ask for report of the Nominating or Nominations
64
Committee; (It is recommended that this list be
posted so that all members may examine the re-
port before the election takes place.)
(h) ask for a motion accepting the work of the Nomi-
nating or Nominations Committee, have this sec-
onded and voted on, then proceed with the elec-
tion;
(i) call for nominations from the floor for each office
separately, after she has named the nominee on
the slate for each office; (e.g. "The Nominating
Committee has named Mrs. John Doe for Presi-
dent. Are there any nominations from the floor for
President?" Where a Nominations Committee is
used, all nominations must be presented. "The fol-
lowing names have been submitted to the Nomi-
nations Committee for President: Mrs. John
Black, Mrs. Robert Green, Mrs. George White.
Are there any further nominations from the
floor?" Nominations do not require to be sec-
onded.
When the election for the Federation Representative is
under consideration, her qualifications should be clarified.
(See District By -Law 8, page 30.)
0) declare nominations closed;
(k) when only one candidate has been nominated for
an office, declare the single nominee elected by ac-
clamation;
(1) when more than one candidate has been nomi-
nated for an office, ask for vote by the method de-
cided upon;
(m) ask the scrutineers for the count;
(n) call for a second vote, in the event of a tie;
(o) announce the result;
(p) check with the Secretary to see that no officers or
conveners have been omitted;
(q) ask the Secretary to read the full list of elected of-
ficers and conveners;
(r) ask for immediate disposal of ballots;
(s) conduct the installation of officers, if requested;
and
(t) ask the President who has been in office the pre-
ceding year to complete the meeting.
4. The Scrutineers shall:
(a) when voting is by a show of hands or standing,
65
Scrutineers
count the affirmative and negative votes;
(b) when voting is by ballot, distribute the ballots,
keeping count of the number distributed;
(c) collect the ballots, check with the number distrib-
uted;
(d) hand the results of the count to the Chairman; and
(e) destroy ballots as instructed by Chairman.
Installation 5. The following Installation Ceremony to be conducted
Ceremony by the Election Chairman may be used:
The Chairman asks the newly elected Officers and Con-
veners to come forward as their names are read by the Secre-
tary.
Chairman: "As we stand at the threshold of a new year of
work in the ..... Women's Institute, it is fitting at this
time that we should review the objectives of our organiza-
tion. As newly elected Officers and Conveners, you should
study the duties pertaining to your respective offices, so that
the plans made and the programmes prepared may more
perfectly achieve the fulfilment of their purposes. Please ac-
cept the privileges, responsibilities and duties conferred upon
you by the office to which you have been elected."
(To the membership) "You have chosen your officers and
conveners for the new year and they have accepted the re-
sponsibilities placed upon them. They have their part;
equally you have yours. They are dependent upon your sup-
port, your encouragement and your co-operation. By work-
ing together your organization will have a most satisfying
year."
COMMITTEES
Types
Committees
1. There are three types of Committees:
1. Standing Committees.
2. Special Committees.
3. Committee of the Whole.
Standing
2. (1) Standing Committees are established by the Fed -
Committees
erated Women's Institutes of Ontario and function through-
out the year.
(2) The following topics for programme material may be
adopted or extended to meet the needs and interests of the
Community:
Agriculture
1. Agriculture and Canadian Industries;
and
Canadian
A. Conservation
Industries
B. Pollution
C. Natural resources
66
D. Production and marketing methods
E. Labour and economics
F. Consumer interest (quality controls)
G. Organizations to promote rural living.
2. Citizenship and World Affairs;
A. Civic affairs
B. Legislation
C. Immigration
D. Current events
E. United Nations
F. Exchange programmes and letter friends
3. Education and Cultural Activities;
A. Women's Institute Organization
I. The Federated Women's Institutes of Ontario
II. The Federated Women's Institutes of Canada
III. The Associated Country Women of the World
B. Education at all levels
C. Music, art, drama, literature, history, crafts
D. Museums, libraries
4. Family and Consumer Affairs;
A. Foods and nutrition
B. Clothing and textiles
C. Housing and home furnishing
D. Home and money management
E. Family relationship
F. 4-H Homemaking Clubs
G. All aspects of health and safety
5. Resolutions;
A. Group Study
I. Community concerns and needs
II. Existing laws
B. Study good form of resolutions
C. Review resolutions previously presented
SPECIAL COMMITTEES
3. (1) Special Committees may be elected by the mem-
bership or appointed by the President.
(2) The authority and responsibility of the committee
should be stated.
(3) The work of the committee must be approved by a
meeting of the Women's Institute.
(4) The .committee has no power to add to its numbers
unless otherwise stated.
67
Citizenship
and World
Affairs
Education
and
Cultural
Activities
Family and
Consumer
Affairs
Resolutions
Special
committees
(5) If a Chairman is not named when the Special Com-
mittee is set up, the first person named on the committee
shall make arrangements for calling the first meeting, and at
the first meeting a Chairman and a Secretary shall be chosen
from the members of the committee.
(6) The President, by virtue of office, is an ex-officio
member of all committees and if the President is elected or
appointed to a committee she then has a vote.
COMMITTEE OF THE WHOLE
Committee
4. (1) A member may make a motion that the members
of the
present become a Committee of the Whole and if approved,
Whole
the President appoints a Chairman to take her place, leaves
the chair, and may then take part in the discussion.
(2) Each member may speak as frequently as she wishes.
(3) A report shall be prepared and the meeting again, con-
venes.
(4) The President returns to the chair, and the appointed
Chairman gives the report.
REPORTS OF COMMITTEES
Reports of
5. (1) Reports are made at a meeting of the Women's In -
Committees
stitute by the Chairman or another member of the com-
mittee.
(2) A copy shall be given to the Secretary -Treasurer.
(3) In reporting to a meeting, the Chairman may report
thus: "Madam President, the committee on ... . .. sub-
mits the following report."
6. (1) There are three types of reports submitted by
committees
1. Summary of work done.
2. Recommendations.
3. Work done and recommendations.
(2) If a report contains recommendations, the Chairman
shall move its adoption after reading the report and another
member of the committee shall second the motion.
(3) If the report embodies only a record of work done
without any recommendations, its acceptance should be
moved and seconded by members who are not on the com-
mittee.
(4) When a report contains a series of recommendations,
each is dealt with separately.
(5) When the final report is made and dealt with, the
committee is dismissed by the President.
68
The following material does not form part of the Constitu-
tion and By -Laws of the Federated Women's Institutes of On-
tario, but is included for the guidance of the Members.
RESOLUTIONS
1. A resolution is one way of expressing the opinions of Resolutions
the organization, and should be used for the benefit of the
majority. The members of the Institute should be alert to
public concern and feel free to express their joint opinion in
order that their influence may be useful in promoting worthy
causes. The resolution must not be used to deal with partisan
or sectarian controversial issues.
2. A resolution may be one of two types —local or Provin-
cial. In either type, the procedure at the Branch level is as
follows:
(a) Research —The Resolutions Convener, with her
committee, shall investigate the extent of the prob-
lem being considered, existing laws on the matter,
the facts concerning their enforcement, and other
pertinent information. When the Women's Insti-
tute Branch considers the matter sufficiently im-
portant, a resolution is formulated by the Con-
vener and her Committee.
(b) Drafting —A resolution consists of two parts: Example
(1) The preamble, or introduction, explains the Resolution
conditions that give rise to the resolution, and
is a statement of facts.
(2) The body of the resolution states the action
that is being requested, and consists of only
one sentence, except when there is more than
one request relating to the subject.
A resolution is written or typed on paper approximately
eight inches by ten inches in size. For example:
WHEREAS under present laws, if a doctor or a registered
nurse voluntarily renders first aid at the scene of an accident;
and if the injured person dies, said doctor or nurse can be
sued;
THEREFORE BE IT RESOLVED that the Federated
Women's Institutes of Ontario request the Ontario Govern-
ment to enact legislation to the effect that the doctor or nurse
rendering first aid at the scene of an accident shall not be
held responsible if such person dies.
Name of Branch .................. Moved by...............................
Date sustained ..................... Seconded by ...........................
69
(c) Approval —The resolution is moved, seconded, dis-
cussed and voted on by the Branch Members.
(d) Presentation—
(1) A Resolution on a matter of local importance
may be presented by a Branch Institute, or a
group of Institutes. The Convener and her
committee prepares the resolution, bearing the
signatures of the mover and seconder. A copy,
with all contributory material, must be for-
warded to the proper authority.
(2) A resolution of Provincial, National or Inter-
national importance must be directed through
the District and Area to the Federated
Women's Institutes of Ontario. The Convener
and her committee prepares the resolution,
bearing the signatures of mover and seconder.
A copy, with the names of mover and sec-
onder, the signatures of the President and Sec-
retary -Treasurer of the Branch, name of
Branch, date sustained, and all contributory
material, must be forwarded to the District
Convener of Resolutions, not later than March
1. The original resolution, bearing the signa-
ture of mover and seconder, is retained by the
Branch Convener.
(e) Support —At least one member of the Branch
Women's Institute shall be prepared to present the
views of the Branch on the resolution at the Dis-
trict Annual and Area Convention.
Emergency 3. (a) A matter of unusual necessity or urgency, which is
Resolution of Provincial, National or International impor-
tance, may be introduced as an Emergency Reso-
lution.
(b) It may be presented:
(1) (a) to a District Annual Meeting by a Branch.
(b) The voting delegates must first establish by
vote whether or not it is an emergency resolu-
tion. If considered an emergency, the resolu-
tion is moved, seconded, discussed and voted
on. If sustained, the District Convener of Res-
olutions shall forward the resolution at once to
the Provincial President.
(c) The President of the Federated Women's Insti-
tutes of Ontario and the Provincial Resolu-
tions Committee must then establish in their
70
opinion whether or not it is an emergency res-
olution. If considered an emergency, the Pro-
vincial President will contact the Directors of
the Provincial Board for their vote.
(2) (a) to an Area Convention by a Branch or Dis-
trict.
(b) The voting delegates must first establish by
vote, whether or not it is an emergency resolu-
tion. If considered an emergency, the resolu-
tion is moved, seconded, discussed and voted
on. If sustained, the Area Convener of Resolu-
tions shall forward the resolution at once to
the Provincial President.
(c) The President of the Federated Women's Insti-
tutes of Ontario and the Provincial Resolu-
tions Committee must then establish in their
opinion whether or not it is an emergency res-
olution. If considered an emergency, the Pro-
vincial President will contact the Directors of
the Provincial Board for their vote.
(3) (a) by a Branch, through a Board Director, who
will present it to the Provincial President.
(b) The President of the Federated Women's In-
stitutes of Ontario and the Provincial Resolu-
tions Committee must then establish whether
or not it is an emergency resolution. If consid-
ered an emergency, the Provincial President
will then contact the Directors of the Provin-
cial Board for their vote.
(c) by a Branch, through a Board Director who
will present it at the next regular meeting of
the Provincial Board.
4. The Branch Convener of Resolutions shall:
(a) prepare resolutions. (See page 69.)
(b) prepare and present a Convener's Report, whether
there are any resolutions or not at the Branch An-
nual Meeting.
(c) forward a copy to the District Convener of Resolu-
tions immediately after the Branch Annual Meet-
ing.
5. The District Convener of Resolutions shall:
(a) send a copy to the Branches of all resolutions to be
dealt with at the District Annual, six weeks prior
to the District Annual.
(b) send a copy of the resolutions to be presented at
71
Branch
Convener
of
Resolutions
District
Convener
of
Resolutions
the District Annual to her Provincial Board Direc
for at least ten days prior to the District Annual.
(c) obtain all possible information on each resolution
prior to the District Annual.
(d) prepare and present a Convener's Report, whether
there are any resolutions or not, at the District An-
nual, and forward a copy to the Area Convener,
immediately after the District Annual.
(e) present the resolutions for discussion and voting at
the District Annual.
(f) prepare a copy of each resolution sustained, with
names of Branch President, Branch Secretary -
Treasurer, the name of the District, date of District
Annual, and the signatures of the District Presi-
dent and Secretary -Treasurer; forward at once,
with all contributory material, to the Area Con-
vener of Resolutions; retain a copy of each resolu-
Area
tion in a District file.
6. The Area Convener of Resolutions shall:
Convener
of
(a) secure any additional information possible, relat-
Resolutions
in to the resolution.
g
(b) send a copy of all resolutions to be presented at
the Area Convention to the Provincial President
by September 1, and to all Branches and Districts
in the Area six weeks prior to Area Convention.
(c) prepare a Convener's report of work in the Area
and forward a copy to the Provincial Convener by
October 1.
(d) present her report of work and disposition of res-
olutions at Area Convention.
(e) present the resolutions for discussion and voting at
Area Convention.
(f) return resolutions not sustained, with explanations.
(g) prepare a copy of each resolution sustained, with
names of officers at each level, place and date of
District and Area meetings, and the signatures of
Area President and Secretary -Treasurer; forward
at once, with all contributory material, to the Pro-
vincial Convener of Resolutions; retain a copy of
each resolution in an Area file.
Provincial
Convener
7. The Provincial Convener of Resolutions shall:
of
(a) with her committee, consider and edit resolutions,
Resolutions
and obtain all possible additional information.
(b) present resolutions for consideration by the Pro-
vincial Board.
72
(c) present a copy of the resolutions sustained, bearing
the signatures of the Convener, the Provincial
President and Secretary -Treasurer, with an accom-
panying letter, brief or delegation as directed by
the Provincial Board, to the persons, departments
or organizations concerned, for their consideration
and action.
(d) provide copies of each resolution sustained for the
files of Provincial President, Provincial Convener
and the office of the Federated Women's Institutes
of Ontario.
(e) prepare a report for Area Conveners of Resolu-
tions concerning the disposition of resolutions, for
use at Area Conventions.
(f) present a report at the following meeting of the
Provincial Board on all responses to resolutions.
(g) prepare and present a report at the Annual Meet-
ing of the Provincial Board, with an outline for the
assistance of Conveners.
(h) forward a copy of report and sustained resolutions
to the office of the Federated Women's Institutes
of Canada.
(i) See Provincial By -Law 20, page 59.
MOTIONS
All business should be introduced to a meeting by a mo-
tion, communication or a report of a committee.
1. A motion is the proposal of an idea or item of busi-
ness, to a meeting, and records the majority opinion of the
group.
2. When an organization holds an annual meeting, a mo-
tion is only considered valid for one year.
3. All motions, which are voted on, must be recorded in
the minutes giving name of mover and seconder, and result
of vote.
4. There should be only one motion before a meeting at
one time unless it is a motion to amend.
5. Steps of a Motion:
(a) moved by a member. (Some preliminary explana-
tion may be necessary before a motion can be
made, but this should not be allowed to continue
unduly.)
(b) seconded by a member.
(c) stated exactly by the presiding officer. (Long or in-
73
Motion
Steps of
a potion
Amendment
Withdrawn
Motion
volved motions should be written and handed to
the Secretary -Treasurer, signed by mover and sec-
onder.)
(d) discussed by members. (Each member should be
given one opportunity to express her opinion on
subject of motion under discussion. Mover may
speak only once, after making the motion.)
(e) re -stated by presiding officer or read by the Secre-
tary -Treasurer, and voted on by members. (Ballot
vote is recommended especially for elections when
two or more names are presented.)
(f) both affirmative and negative votes taken by pre-
siding officer. (Negative votes are not taken on
motions of sympathy, congratulations or courtesy.)
(g) A member may abstain from voting if granted per-
mission by the presiding officer.
(h) A member, through indifference, who has not
asked for abstention is counted with the negative
vote.
(i) result of vote announced by presiding officer. All
members abide by decision of majority and work
towards its accomplishment.
6. An amendment to a motion must be relevant to a mo-
tion, and not change its intent. It is used when a motion is
not entirely satisfactory. It may propose to:
(a) insert or add words.
(b) leave out words.
(c) leave out words in order to insert words, but the
word "not" in an amendment is out of order, as a
negative vote gives same result.
An amendment follows the same steps as a motion, and is
voted on before the original motion. If amendment carries,
then the original motion as amended is voted on. Only two
amendments may be proposed to deal with one motion. If
amendment is not satisfactory, a motion to amend the
amendment is in order. The amendment to the amendment
is voted on first, if carried, then vote is taken on first amend-
ment as amended. If this carries, then the original motion as
amended and written by Secretary -Treasurer is voted on.
7. A motion may be moved, seconded, stated and dis-
cussed, and then found unsatisfactory. If it has not been
voted on, it may be withdrawn and a new motion formed.
(This can sometimes be done instead of making an amend-
ment which is confusing.)
A motion may be withdrawn with the consent of the
74
mover and seconder. The presiding officer asks if there are
any objections to its withdrawal, and hearing none, it can be
withdrawn. If any objection to withdrawing the motion is
raised, then it must be voted on. A withdrawn motion is not
recorded in minutes.
8. If the members feel they have made a mistake, perhaps
through hasty action, in adopting or opposing a
Recofisider
Motion
motion, a
motion to reconsider the vote may be made. Any member
a
may move for a reconsideration to be discussed at the same
meeting, or at the first meeting held thereafter, provided not
more than one month has elapsed.
9. The members may wish to rescind or strike out certain
action taken by a motion at a previous meeting. To rescind a
Rescind a
Motion
motion requires a Notice of Motion or it may be. rescinded
without notice by a two-thirds affirmative vote of those mem-
bers present or an affirmative vote of the majority of the en-
tire membership.
10. Action on a motion may be delayed by:
Delayed
(a) referring it to a committee.
Action
(b) postponing it.
on a
(c) laying it on table. If a motion is made to lay it on
Motion
table, the motion cannot be debated, amended or
reconsidered until a motion to take from the table
is considered, and affirmative vote received. This
may be done at the same meeting, if other busi-
ness has intervened, or under the heading of new
business at a future meeting.
11. (a) Any member may present a Notice of Motion, in
Notice of
writing and dated, to adopt, amend or repeal By-
Motion
Laws, and to disband or reorganize a Branch,
District or Area. One month's notice must be
given, preceding the meeting at which motion is
to be made, and every member shall be notified
of the proposed motion in the exact terms in
which it is to come before the meeting. When
presented a Notice of Motion is not seconded and
may not be discussed.
(b) A NOTICE OF MOTION should be worded as
Example for
follows: "I (name of mover) give notice that at the
By -Laws
next meeting of (name of Branch, District or Area)
I will move or have moved that the following By -
Law be adopted (amended or repealed) to the
existing By -Laws and be known as By -Law
(c) "I, (name of mover), give notice that the
Example ofor
Disband
next
Reorganize
75
meeting of (Name of Branch, District or Area) I
will move or have moved `that . . . . .' (State
exact wording of motion)."
(d) When the proposed motion comes before a meet-
ing, it shall be considered as a regular motion, re-
quiring a mover and seconder. An affirmative vote
of two-thirds of the members present is required.
(e) See Branch By -Law 24, page 17.
District By -Law 20, page 34.
Area By -Law 18, page 44.
To adjourn 12. After the order of business has been properly at -
or Close a tended to, the Chairman may say:
Meeting
(a) "Is there any further business to come before this
meeting?"
If no one claims the floor, the Chairman says:
(1) "I declare the meeting adjourned."
or
(2) "We shall close the meeting with the Na-
tional Anthem."
(b) "A motion to adjourn is in order." If this motion is
made, it must be seconded and voted upon like
any other motion.
Resignation 13. (a) A resignation may be handled as a motion.
(b) A resignation may be referred to a committee in-
structed to confer with the one resigning to ask
her to reconsider.
(c) If no action is taken regarding the disposition of a
resignation, the Chairman says: "The question is
on the acceptance of the resignation" and calls
the vote.
PROCEDURE FOR
WOMEN'S INSTITUTE MEETINGS
Parliamentary law is the science relating to the government Parlia-
of deliberative bodies. It embodies the rules of procedure as mentary
they have been established by usage. This is founded on com- Law
mon sense and reason.
1. BRANCH WOMEN'S INSTITUTE MEETING
Each Branch Institute may adopt its own order of busi-
ness. The President and Secretary -Treasurer together prepare
the agenda for the meeting.
The following order is suggested:
Call to order (Opening Ode and Mary Stewart Col-
lect)
Roll Call (vary order of names)
Introduction of visitors, if any
Reading and approval of minutes
Financial Statement
Communications and bills
Reports of Standing Committees
Reports of Special Committees
Unfinished business
ANNUAL MEETING
New business
Regular programme
Adjournment
Social hour
2. ANNUAL MEETING (To immediately follow the busi-
ness portion of the regular April meeting.)
Minutes of last Annual Meeting.
Report of Secretary -Treasurer
Financial Statement
Auditor's report
Reports of Standing Committees
Reports of Special Committees functioning for the
year
President's summary
Election. Installation of officers (if desired)
Return to procedure of Branch Meeting
Suggested
Order of
Business
at Branch
Meetings
Order of
Business,
Annual
Meeting
3. SPECIAL MEETING (see Branch Institute By -Law 21, Special
page 16.) meeting
76 77
GOOD FORM
Good Form
1. (a) All meetings should begin at the hour announced.
for
Meetings
(b) Prompt dispatch of business should be encouraged
and lengthy meetings avoided.
(c) If the President or Vice -President should not be
present, the Secretary -Treasurer should open the
meeting, and have those in attendance appoint a
Chairman to carry on the meeting until the Presi-
dent or a Vice -President arrives.
Good Form
2. A good member should:
for
Members
(a) attend all meetings, participate, be informed, en -
thusiastic, co-operative and courteous at all times;
(b) stand, address the chair, and wait for recognition;
(c) not speak twice to a motion (only a mover may
speak more than once);
(d) speak loudly enough to be heard and on the sub-
ject under discussion;
(e) discuss matters freely, state her opinions (the right
of minority) but support the decision of the major-
ity;
(f) have right to appeal against the ruling of.the chair,
in which case the Chairman asks, "Shall the deci-
sion of the chair stand?" and takes a vote of mem-
bers present; and
(g) show her pride and enthusiasm by promoting the
growth of the Women's Institute.
Good Form
3. The President should:
for
Presidents
(a) preside at all meetings (of the Branch, District or
Area) and insure that the business is conducted in
an orderly manner;
(b) stand when opening or closing a meeting or when
stating a question;
(c) with the Secretary -Treasurer, make out the
agenda;
(d) speak clearly, loudly enough to be heard, maintain
order, and set basis for a pleasant and enjoyable
meeting;
(e) with the Secretary -Treasurer, sign the cheques for
any withdrawal of funds;
(f) ask Secretary -Treasurer to read minutes and com-
munications and deal with them as required;
(g) after the minutes are read, say: "You have heard
the reading of the minutes. Are there any correc-
tions?" She pauses and says, "If none, the minutes
78
I&
stand approved." If corrections are made the chair
should say, "Are there any other corrections?" If
none, "The minutes stand approved as corrected."
The Secretary -Treasurer has signed the minutes
when she wrote them, and now the President signs
them when they are approved by the meeting;
(h) give information but not make, second or speak to
a motion while occupying the chair;
(i) not show prejudice on questions and vacate chair
if she wishes to take part in the discussion; (She
shall ask Vice -President or another person to pre-
side temporarily.)
(j) declare the motion lost in the event of a tie vote;
(k) have privilege of introducing or thanking speakers
if so desired, but it is her duty to make sure some-
one does extend courtesies; (Introductions and
"thank yous" should be brief. In introduction give
subject, name and special information concerning
the speaker.)
(1) be an ex-officio member of all committees, and
only have a vote if named as a member of the
committee; and
(m) perform such other duties as are associated with
this office.
(N.B. See Branch By -Law 3, page 9;
District By -Law 3, page 27; and
Area By -Law 4, page 39.)
4. The Secretary -Treasurer should:
(a) be seated at the right of the Presiding Officer and
be ready to assist the chairman at all times;
(b) be custodian of minute books, records and assets;
(c) bring to the meeting her minute book, Handbook,
and any other By -Laws;
(d) be responsible for neat, concise records of pro-
ceedings; include all motions and avoid expres-
sions of personal opinion;
(e) sign minutes when she writes them and obtain
President's signature after approval;
(f) with the President make out the agenda;
(g) conduct the correspondence;
(h) with the President, sign cheques for any with-
drawal of funds;
(i) have the right to make, second, speak to, and vote
on motions in her capacity as a member of the or-
ganization;
79
Good form
for Secretary -
Treasurer
(j) open meeting in usual manner if presiding officer
is not present at time of meeting, and then ask
members to appoint a person to preside as chair-
man until President or Vice -President arrives or
for that meeting only;
(k) send reports as required to Secretary -Treasurer at
next level, Home Economics Branch, Ontario De-
partment of Agriculture and Food, and the Feder-
ated Women's Institutes of Ontario;
(1) present a progress report of finances at each meet-
ing; (It is not necessary to have a motion for ac-
ceptance.)
(m) present a statistical report and an audited finan-
cial statement at the annual meeting;
(n) have stamped, addressed envelopes ready for the
Conveners of Standing Committees to send their
reports on to the next level;
(o) perform such other duties as are associated with
this office; and
(p) upon retiring from office, transfer to her successor,
all monies, books, papers and other property in
her possession.
(N.B. See Branch By -Law 5, page 10;
District By -Law 5, page 28; and
Area By -Law 6, page 39.)
Good Form
5. An Auditor should:
for Auditors
(a) not be an officer of the organization or a relative
of the Secretary -Treasurer;
(b) examine and audit the books carefully before the
Annual Meeting, and when there is a change of
Secretary -Treasurer during the year;
(c) sign correctly the financial sheet when fully and
satisfactorily completed by the Secretary -Trea-
surer; and
(d) prepare and present a report to the Annual Meet-
ing, and move its adoption.
(N.B. See Branch By -Law 6, page 11;
District By -Law 6, page 29; and
Good Form
Area By -Law 7, page 40
6. The Public Relations Officer should:
for Public
Relations
Officer
(a) be a member of the Executive;
(b) arrange for publicity of events and work of the
Women's Institutes at all levels;
(c) promote the objectives of the Women's Institute
both within and without the organization;
80
(d) be familiar with all Women's Institute publications
and supplies available, and co-operate in setting
up informative displays;
(e) work with Secretary -Treasurer to compile the An-
nual Donations Report Form and a Written Re-
port of the work of the organization;
(f) prepare three copies of Donations Form and Writ-
ten Report, send one to next level, give one to Sec-
retary -Treasurer and keep one for her own file to
be handed on to her successor;
(g) present these reports at the Annual Meeting; and
(h) maintain a file of reports and information to be
given to her successor.
(N.B. See Branch By -Law 13, page 12;
District By -Law 14, page 32; and
Area By -Law 11, page 41.)
7. District Director
(N.B. See Branch By -Law 9, page 11;
District Constitution 9, page 26; and
District By -Law 11, page 31.)
8. Federation Representative
(N.B. See District By -Law 8, page 30;
Area By -Law 13, page 42; and
Provincial By -Law 3, page 50.)
9. Conveners of Standing Committees
(N.B. See Branch By -Law 12, page 12;
District By -Law 13, page 31;
Area By -Law 9, page 40; and
Provincial By -Law 17, page 59.)
10. Tweedsmuir History Curator
(N.B. See Branch By -Law 14, page 13;
District By -Law 15, page 32;
Area By -Law 12, page 42, and
Provincial By -Law 15, page 57.)
81
District
Director
Federation
Representa-
tive
Conveners of
Standing
Committees
Tweedsmuir
History
Curator
INFORMATION FOR
vised that they must form a corporation without share capi-
WOMEN'S INSTITUTES
tal, through which members of the Women's Institute ap-
pointed as officers of the corporation may become legally
Home
Economics
Through the programme offered by the Home Economics
qualified to hold property in the name of the corporation
thus formed. The initial fee for such corporation is $20.00
Branch
Branch, Ontario Department of Agriculture and Food, Short
Courses, Forums and Leaders' Training Schools are avail-
and a yearly fee of $1.00 must be paid by the corporation.
able to groups of women in Ontario.
Detailed information as to requirements for incorporation
and the forms to be used in making application for such cor-
Arrangements are made between a Women's Institute or
other group and the Home Economics Branch and the
poration may be secured from the F.W.I.O. office. Before
courses are open to all women in the community.
proceeding with the purchase of property or the estab-
lishment of a corporation, Women's Institutes are advised to
The Home Economics Branch also arranges and super-
secure legal advice as to the status of such corporation in the
vises programmes for girls of 12 to 26 years of age through 4-
H Homemaking Clubs. Voluntary leaders for these, as well
municipality regarding taxation and other conditions.
as for the women's programme, are drawn from Women's
Institutes and other local groups. These leaders work in co-
operation with Home Economists, from the Department.
Loan
The loan library is a mailing service which provides, on
Library
request, current and background information to assist in pro-
gramme planning. In addition, study kits for individual or
group use and demonstration kits on a variety of subjects are
available on loan. The library is also a source of information
on homemaking projects and problems. Requests should be
made well in advance of the date required. Instructions for
return accompanies all loan literature and kits.
A list, with brief descriptions of the services offered, is
supplied to each Women's Institute periodically, and is avail-
able to other interested groups.
Community
Under the Ontario Community Centres Act (1949) au -
Halls
thority is given under which grants may be paid on commu-
nity halls, athletic fields, skating arenas or rinks. To qualify
for such grants a property must be vested in the municipality
and managed by a board of seven persons, such board to in-
clude two members of the Municipal Council and five offi-
cers of interested organizations or societies. Before any
movement for the establishment of such a centre is made, in-
terested persons or groups are advised that it would be ad-
vantageous to consult the Director, Agricultural and Horti-
cultural Societies Branch, Ontario Department of Agriculture
and Food. It is further suggested that the Agricultural Repre-
sentative for the County should be consulted before any
plans are made.
Holding
Women's Institutes, proposing to own halls, provide rest
Property
rooms, libraries or properties to set aside as parks, are ad-
82
83
ADVICE FOR
WOMEN'S INSTITUTES
Financial
Women's Institutes are reminded that they have been or -
Res on-
ganized primarily as educational and cultural groups, and are
sibifity
advised against attempting and carrying too heavy a financial
burden, which would tend to discourage membership in the
organization. It is recommended that Women's Institutes
avoid using the organization as a medium for advertising.
Lists of officers' or members' names and addresses may not
be given to any outside agency without the express approval
of the Provincial Board. F.W.I.O.
Raffles
The Provincial Board, F.W.I.O., does not encourage
and Bingos
holding raffles or bingos to raise funds for the work of the In-
stitutes.
Records It is important that all records of the Women's Institutes
be kept for reference. The organization's publication, "Home
and Country", should be considered a part of these records
and kept on file so that copies may be readily available for
reference when required. It is recommended that correspon-
dence be retained for a period of one year and receipts for at
least three years.
Interna- The observance of International Day by the Women's In-
tional stitutes should serve to renew in members an appreciation of
Day the widespread affiliation they have with other women
around the world. It should be planned to inform the public
of the members' concern for peaceful relationships with
other countries through contact with women of like interests.
It is suggested that International Day be held in the month of
February. The study of one of the countries with which the
Women's Institute is affiliated, through membership in the
A.C.W.W., might be the basis for an interesting programme
for this day.
Printed Branches are encouraged to prepare a yearly programme
Programmes and distribute it freely. The programme should not be set up
until after the District Annual in order that the names of the
District officers and conveners may be included in the pro-
gramme. It is advisable to have the programme planned
from June until the following June.
Letterhead Branches, Districts and Areas are encouraged to provide
stationery with the organization crest for their own use.
Badges may be purchased from the office of the Feder- Purchase of
ate_ d Women's Institutes of Ontario, Badges
1. Federated Women's Institutes of Ontario Badge Sud lies other
2. Federated Women's Institutes of Canada Badge pp
lies
Associated Country Women of the World Badge
4. Federated Women's Institutes of Ontario Board Direc-
tor's Badge
5. Life Membership Badges are also available through
this office.
It is suggested that the qualifications for receiving a Life
Membership be studied before application is made. (See Life
Membership, By -Law 15, page 13.
A price list covermg all badges and other supplies is
available from the F.W.I.O. office.
84 85
FOR WOMEN'S
INSTITUTE MEETINGS
MOTTO:
,,FOR HOME AND COUNTRY
At the first Women's Institute Convention held in 1902, a
request for a motto and badge resulted in the appointment of
a committee to receive suggestions and make suitable select-
ions.
From the entries received, the motto "For Home and
Country", suggested by Miss Laura Rose was chosen.
BADGE:
F�
l / ►Cf �
~O couNta
The idea for the badge was also provided by Miss Laura
Rose. This is still the official badge of Women's Institutes of
Ontario.
THE WOMEN'S INSTITUTE COLOURS
Royal blue and gold were chosen as Women's Institute
Colours because the first convention was held in Guelph, the
"Royal City" named for Queen Victoria, the reigning
monarch.
THE WOMEN'S INSTITUTE ODE
A goodly thing it is to meet
In Friendship's circle bright,
Where nothing stains the pleasure sweet
Nor dims the radiant light.
No unkind word our lips shall pass,
No envy sour the mind,
But each shall seek the common weal,
The good of all mankind.
The first official reports of the Ode occurred between
1910-1915. It is sung to the tune of "Auld Lang Syne".
86
THE WOMEN'S INSTITUTE GRACE
We thank Thee, Father for Thy care
Food, friends and kindliness we share;
May we forever mindful be
Of "Home and Country" and of Thee.
In 1950, the Women's Institute Grace composed by Mrs.
Clara Lintell Deakin of Ottawa Area, was accepted by the
Provincial Board. It is sung to the tune of "Old Hundred".
THE MARY STEWART COLLECT
Keep us O Lord from pettiness; let us be
large in thought, in word and deed.
Let us be done with fault finding and leave
off self seeking.
May we put away all pretence and meet
each other face to face, without self pity and
without prejudice.
May we never be hasty in judgment and
always generous.
Let us take time for all things; make us grow
calm, serene, gentle.
Teach us to put into action our better impulses
straight forward and unafraid.
Grant that we may realize that it is the little
things that create differences; that in the
big things of life we are one.
And may be strive to touch and know the
great human heart common to us all, and
O Lord God let us not forget to be kind.
Miss Mary Stewart wrote the Collect as a prayer for the
day. It was adopted as a "Collect for Club Women".
87
HYMN OF ALL NATIONS
ADDRESSES
"A Song of Peace"
The Federated Women's Institutes of Ontario,
(Tune: "Finlandia")
This is my song, Oh, God of all the Nations,
5th Floor, 1200 Bay Street,
Toronto 185, Ontario.
A song of peace for lands afar and mine,
This is my love, the country where my heart is,
Director, Home Economics Branch,
This is my hope, my dream, my shrine,
Ontario Department of Agriculture and Food,
But other hearts in other lands are beating,
With hopes and dreams the same as mine.
Parliament Buildings, Toronto 182, Ontario.
The Federated Women's Institutes of Canada,
My country's skies are bluer than the ocean,
And sunlight beams on clover leaf and pine,
Room 28, 46 Elgin Street, Ottawa 4, Ontario.
But other lands have sunlight, too, and clover,
The Associated Country Women of the World,
17 Old Court Place, 40 Kensington High Street,
And skies are sometimes blue as mine,
Oh hear my song then, God of all the Nations,
London W.8, England.
A song of peace for their land and mine.
THE NATIONAL ANTHEM
O Canada! Our home and native land
True patriot love in all thy sons command.
With glowing hearts we see thee rise,
The True North strong and free;
And stand on guard, O Canada,
We stand on guard for thee.
Chorus
O Canada! Glorious and free!
We stand on guard, We stand on guard for thee.
O Canada! We stand on guard for thee.
THE ROYAL ANTHEM
God save our gracious Queen,
Long live our noble Queen,
God save the Queen;
Send her victorious,
Happy and glorious,
Long to reign over us,
God save the Queen.
88 89
INDEX
ACWW organized 2, 4; Fees 15.
Addresses 89.
Adjournment 76.
Agriculture and Canadian Industries, Standing Committee 66.
Aim 2.
Amendments: Constitution and By -Laws 60; Motions 74.
Area 3, 6, 36, 46.
Auditors: Branch 8, 11; Junior 20, 22; District 26, 29; Area 36, 40; Provincial 50;
Good Form 80.
Badge: Official 6, 86; Life Membership 7, 13; Junior 19; District Life Membership 25,
33; Provincial Board Director 45; Provincial President 45; Provincial Past
President 46; Provincial Life Membership 46; Purchase 85.
Bingos 84.
Board Director: Junior 22, 24, 52; District 30; Area 36, 37, 42; Provincial 50, 58.
Board of Directors: Branch 8; District 26, 31; Area 36, 43; Provincial 46.
Bourinot—Rules of Order 7.
Branch 3, 6, 7.
By -Laws: Branch 9; Junior 21; District 27; Area 37; Provincial 50.
Provision for Local: Branch 17; Junior 23; District 34; Area 44;
Provincial 60.
Amend, Adopt, Repeal: Branch 17; Junior 23; District 34; Area 44;
Provincial 60.
Citizenship and World Affairs, Standing Committee 67.
Colours 6, 86.
Committees: Standing 66; Branch 8; Junior 20; District 26; Area 36; Provincial 54.
Special 67; Branch 8; District 26; Area 37; Provincial 50.
Committee of the Whole 68; Nominating 63; Nominations 63;
Finance, Provincial 54; Reports of 68.
Community Halls 82.
Constitution: All Levels 6; Branch 7; Junior 18; District 25; Area 35; Provincial 45;
Amendments 60.
Conveners: Branch 9, 12, 71; District 27, 31, 71; Area 37, 40, 72; Provincial 54, 59, 72;
Good Form 81.
Credentials 30, 38.
Delegates: to District Annual —Branch 14.
to Area Convention —Branch 14, 36, 42; Junior 36, 42;
District 30, 31, 36, 42.
Directors: Branch 11; Junior 22; District It, 26; Good Form 81.
Disband: 75; Branch 18; District 35; Area 44.
District 3, 6, 25.
Education and Cultural Activities, Standing Committee 67.
Elections: Branch 8, 9; Junior 21; District 25, 27; Area 36, 37; Provincial 50.
Provincial Board Director 36, 37, 49, 50.
Provincial President 52; Provincial Vice -Presidents 53.
Procedure for 63.
Executive: Branch 8, 11; Junior 19, 22; District 26; Area 36; Provincial 50, 55
Expenditures, approval: Branch 15; District 34; Area 43; Provincial 55.
90
Family and Consumer Affairs, Standing Committee 67.
Federation Representative: District 30, 34; Area 36, 37, 42; Provincial 50, 55;
Credentials 30, 38; Good Form 81.
Fees: Branch 14, 15; Membership 15; Junior 19; District 33; Area 43; F.W.I.O. 15, 55;
F.W.I.C. 15, 55; A.C.W.W. 15, 55.
Finances: Branch 15; District 33; Area 43; Provincial 54.
First Women's Institute 1.
Fiscal Year: Branch 8, 15; Junior 19; District 26; Area 37; Provincial 50.
F.W.I.C. organized 2, 4; fees 15.
F.W.I.O. organized 2, 3; fees 15.
Grace—Women's Institute 87.
Grants: District 33; Area 43.
Home Economics Branch 2; 82.
Hoodless, Adelaide 1.
Hymn of All Nations 88.
Installation Ceremony 66.
International—A.C. W. W. 4.
International Day 84.
Junior 3, 6, 18
Lee, Erland 1.
Letterhead 84.
Life Membership: Branch 7, 13; District 33; Provincial 46, 59.
Cost: Branch 13; District 33.
Approval: Branch 13; District 33.
Transfer of 16.
Loan Library 82.
Mary Stewart Collect 87.
Meetings: Regular: Branch 8, 15; Junior 19,
Annual: Branch 8, 16; Junior 23; District 25; Area 36; Provincial 49.
Special: Branch 16; Junior 20.
Board of Directors: District 34; Semi -Annual: Provincial 49.
Procedure for 77; Good Form 78.
Membership: Branch 7, 14, 15; Junior 19; District 25; Area 35; Provincial 45;
Charter 7; First Year 7; Transfer of 16; Good Form 78.
Motions: Procedure 73; Amendments 74; Withdraw 74; Reconsider 75; Rescind 75;
Delayed action 75; Notice of 75.
Motto 6, 86.
National Anthem—O Canada 88.
National—F.W.I.C. 4.
Nominating Committee 63.
Nominations Committee 63.
Notice of Motion 75.
Object (First) 1.
Objectives of Women's Institutes 6.
91
Officers' Conference 61.
Opening Ode-Women's Institute 86.
Organization of a Women's Institute: Branch 17.
Re -organize: 75; Branch 18; District 35, 48;
Area 44.
Origin and Growth of Women's Institutes 1.
Past President: Provincial 56.
Policy 6. 1
President: Duties of -Branch 9; Junior 21; District 27; Area 39; Provincial 55;
Good Form 78.
Programmes 84.
Property -holding 82.
Provincial-F.W.I.O. 3, 6.
Provincial Board 4, 49.
Provincial Divisions 48.
Public Relations Officer: Branch 12; Junior 20, 22; District 32; Area 41; Provincial 57;
Good Form 80.
Purpose: Branch 7; Junior 18; District 25; Area 35; Provincial F.W.I.O. 45.
Quorum: Branch 16; Junior 20; District 34; Area 44; Provincial 59.
Raffles 84.
Rally-Women's Institute 62.
Records 84.
Re -organize: 75; Branch 18; District 35; Area 44; Subdivision 48.
Resignations 76.
Resolutions: Standing Committee 67; Provincial 59.
Conveners: Branch 12, 71; District 31, 71; Area 41, 72; Provincial 59, 72.
Drafting 69; Emergency 70.
Responsibility 84.
Right to Vote: Branch 8, 9; District 25, 26; Area 36; Provincial 50.
Royal Anthem -God Save the Queen 88.
Scrutineers 65.
Secretary -Treasurer: Duties of -Branch 10; Junior 21; District 28; Area 39;
Provincial 56.
Appointment of Provincial Secretary -Treasurer 53.
Good Form 79; Records 84.
Stoney Creek 1.
Structure of the Organization 5.
Subdivisions: Area 36, 37; Provincial 46.
Supplies, F.W.I.O. 85.
Terms of Office: Officers: Branch 9; Junior 21; District 27; Area 37;
Provincial President 53. '
Conveners Branch 9; District 27; Area 37; Provincial 54.
Tweedsmuir History Curator: Branch 13; District 32; Area 42; Provincial 57;
Good Form 81.
Vacancies in Office: Branch 9; Junior 21; District 27; Area 37; Provincial 53, 56.
Vice -Presidents: Duties of Branch 10; Junior 22; District 28; Area 39; Provincial 56.
92
xzoz� -0 ?)- 0��,